04-23-1996 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
April 23, 1996
7:00 p.m.
CALL TO ORDER
INVOCATION -A. L. Draper, First Baptist Church of Wylie
PLEDGE OF ALLEGIANCE
PROCLAMATION
Proclamation Designating April 24, 1996 as Student Government Day
Proclamation Designating May 5 through May 11, 1996 as Municipal Clerks Week
PRESENTATION
Presentation of Plaque to Craig Wilson, Fire Department
Presentation of Capital Construction Update on all Bond Projects
ACTION ITEMS
1. Discuss and Consider Approval of an Ordinance Requiring Plywood Under Wood
Shingles
2. Discuss and Consider Approving Final Payment on Cooper Drive
3. Discuss and Consider Authorizing the Notice to Proceed on Part B of the Utility
Relocation on Highway 78
4. Discuss and Consider Naming an Alternate to the Zoning Board of Adjustments
5. Discuss and Consider Authorizing Work Order (WYL-13) with The Hogan Corporation
for Work on Alanis Drive from Martinez Lane to South Ballard Avenue for Engineering
and Design
6. Discuss and Consider Approving Resolution to Authorize the Negotiation and Execution
of an Agreement to Provide Supplemental Police Patrol to Lake Lavon
7. Discuss and Consider Approval of a Work Order (WYL-14) with The Hogan Corporation
for a State Highway 78-Northeast Industrial District Study
STAFF REPORTS
CITIZEN PARTICIPATION
WORKSESSION
8. Discuss Mid Year Budget Amendments
ACTION ITEMS
9. Discuss and Consider Approving Mid Year Budget Amendments Ordinance
10. Discuss and Consider Authorizing City Manager to Enter Into a Contract with Rogers-
Blair Construction Inc. for the Construction of the Municipal Service Center
ADJOURNMENT
Posted on this the 19th day of April, 1996 at 5:00 p.m.
City council #1
Agenda Communication for April 23, 1996
Ordinance Amending 1994 Uniform Building Code, Table 15-6-2
Issue
Discuss and adopt an Ordinance amending the 1994 Uniform Building Code (UBC), Table 15-B-
2, deck requirements for wood shingles or shakes.
Background
Recent major multi-structure fires in Dallas and Plano prompted concerns and began discussions
in several communities on how to best prevent such occurrences from happening again. A number of
possible solutions to the problems being experienced range from an outright ban on the use of wood
shingles, to calling for Class C fire retardant roof assemblies, to doing nothing at all.
Currently, the use of fire retardant treated shingles or shakes is required based on a local
amendment to the 1994 UBC. Staff recommends that the UBC be further amended to change the deck
requirements allowed under the shingles and shakes. This change would allow only the use of solid
decking under wood shingles or shakes. There are a number of very clear and obvious advantages to
this option:
1) The solid deck hinders the ability of burning brands from an adjacent structure to burn through
the roof with only spaced sheathing and wood shingles or shakes. The brand may cause the
shingle or shake to ignite but the solid deck restricts the fire's ability to burn through because
of the restricted flow of air through the assembly. It also increases the time it takes to burn
through both the shingle or shake and the deck..
2) The solid deck affords the fire department to be more effective in fighting a fire on the roof
because the fire remains on the exterior of the roof where the hose stream can affect it. With
spaced sheathing, the exterior roofing would deflect the hose stream.
3) The fire department also can more easily fight fires inside the house with solid sheathing
because, without the abundance of air provided by spaced sheathing, the fire is more easily
contained within the structure. Another benefit of solid decking is that it allows for steam
conversion when the hose stream hits the fire and in the confined space will black out the fire.
4) Solid decking is less labor intensive than spaced sheathing and should result in a cost
savings.
5) The building industry and homeowners still have the choice of using this type of roofing
material.
6) The solid deck does not allow for the slowly developing problem of water infiltration as does
shingles and shakes on spaced sheathing.
The only disadvantage to this solid sheathing under wood shingles and shakes is that the shingles
or shakes do not have air movement around them to assist in the drying process when exposed to water.
The fact that a local amendment already requires fire-retardant treatment for wood shingles and shakes will
lessen this problem. The fire retardant treatment, which is pressure induced chemicals into the shingles
and shakes, causes them to be more water resistant, thus lessening the amount of water they would
absorb.
Board Recommendations
N/A
Financial Considerations
The adoption of this amendment affect Fire Department funding related to manpower necessary to
deal with future large developments with wood shingle/shake roofs. The financial benefits to the homeowner
or builder are covered in the advantages listed above.
Legal Considerations
Local Government Code 51.001"Ordinance, Rule, or Regulation Necessary to Carry Out Other
Powers" gives the governing body the authority to adopt, publish, amend or repeal an ordinance, rule or
police regulation that: is necessary or proper for carrying out a power granted by law to the municipality or
to an office or department of the municipality. Also in the Local Government Code 51.072-"Authority to Self-
Government", the municipality has full power of local self-government.
Staff Recommendations
Staff recommends adopting this amendment to the 1994 Uniform Building Code.
Attachments
Table 15-B-2-- Wood Shingle or Shake Application (1994 Uniform Building Code)
Deletion is highlighted.
Cd014/3
, s c
Prepared By Community Dev. Appro al City Mgr. Approval
ORDINANCE NO. __-_.---
AN ORDINANCE OF THE CITY Y OF WYLIE, TEXAS, AMENDING SECTION ION 2.02 OF
THE -WYLIE CITY CODE ENTITLED ''AMENDMENTS TO THE BUILDING CODE" BY
FURTHER AMENDING THE 1994 EDITION OF THE UNIFORM BUILDING CODE
WITH A LIMITATION IN THE DECK REQUIREMENTS ALLOWED UNDER WOOD
SHINGLES AND WOOD SHAKES; PROVIDING FOR PENALTIES FOR THE
VIOLATION THEREOF; REPEALING CONFLICTING PORTIONS OF ORDINANCE
NO. 94-38 AND ALL OTHER CONFLICTING ORDINANCES; CONTAINING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Wylie has adopted, with certain limited amendments, the
1994 Edition of the Uniform Building Code, as the same, including amendments, currently
appears in 2.00 of Chapter 3, of the Wylie City Code; and,
WHEREAS, the city has reviewed concerns over future fire protection for future
wood shingled roofs and considered other options; and
WHEREAS, the City Council has determined in its legislative capacity that adoption
of such amendments furthers the best interest of the City; and,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, as follows:
SECTION I
Section 2.02 of the Wylie City Code, be, and it hereby is, amended to include
deletion of the phrase "spaced sheathing" from Table 15-B-2 "Wood Shingle or Shake
Application, Deck Requirements", so that the requirements reads: "Shingles and shakes
be applied to roofs with solid sheathing." The spacing requirements for 1" x 4"'s that
follows this statement in 15-B-2 shall also be omitted.
SECTION II
Any person violating the provisions of this ordinance or part hereof, commits an
unlawful act and shall be subject to the general penalty provisions of the Wylie City code
as set forth in Section 1-1.06 thereof, as the same now exists or is hereafter amended.
SECTION III
That Section 2.00 of Chapter 3 of the Wylie City Code being hereby amended and
repealed any conflicting provisions of Ordinance No. 94-38 or other ordinance.
SECTION IV
Should any paragraph, sentence, sub-division, clause, phrase or section of this
ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not
affect the validity of this ordinance as a whole or any part or provision thereof, other than
the part or parts as declared to be invalid, illegal or unconstitutional.
SECTION V
This ordinance shall be in full force and effect from May 1, 1996 after its adoption
by the City Council and publication of its caption as the law and the City Charter provide
in such cases.
SECTION VI
That all other ordinances and code provisions in conflict herewith are hereby
repealed to the extent of any such conflict or inconsistency and all other provisions of the
Wylie City Code not in conflict herewith shall remain in full force and effect.
SECTION VII
The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance,
shall not be construed as abandoning any action now pending under or by virtue of such
ordinance; nor shall it have effect of discontinuing, abating, modifying or altering any
penalty accruing or to accrue, nor as effecting any rights of the municipality under any
section or provisions of any ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas,
this day of , 1996.
By
James D. Swartz
Mayor
ATTEST
Susan Shuler
City Secretary
TABLE 15-B-2—WOOD SHINGLE OR SHAKE APPLICATION
WOOD SHINGLES • WOOD SHAKES
ROOF SLOPE Not Permitted below 3 Units Vertical in 12 Units Horizontal(25%Slope) Not Permitted below 4 Units Vertical In 12 Units Horizontal
(33.3%Slope)
See Table 15-C See Table 15-C
1. Deck requirement Shingles and shakes shall be applied to roofs with solid or spaced sheathing.
When spaced sheathing is used,sheathing boards shall not be less than 1 inch by 4 inches(25 mm by 102 mm)nominal
dimensions and shall be spaced on centers equal to the weather exposure to coincide with the placement of fasteners.When I-inch
by 4-inch(25 mm by 102 mm)spaced sheathing is installed at 10 inches(254 mm)on center,additional 1-inch by 4-inch(25 mm
by 102 mm)boards must be installed between the sheathing boards.
Sheathing shall conform to Sections 2322.2 and 2326.12.9.
2. Interlayment No requirements. One 18-inch-wide(457 mm)interlayment of Type 30 felt
shingled between each course in such a manner that no felt is
exposed to the weather below the shake butts and in the
keyways(between the shakes).
3. Underlayment No requirements. No requirements.
Temperate climate
Severe climate: Two layers of nonperforated Type 15 felt applied shingle Sheathing shall be solid and,in addition to the interlayment of
In areas subject to fashion shall be installed and solid cemented together with felt shingled between each course in such a manner that no felt
wind-driven snow approved cementing material between the plies extending from is exposed to the weather below the shake butts,the shakes
or roof ice buildup. the eave up the roof to a line 36 inches(914 mm)inside the shall be applied over a layer of nonperforated Type 15 felt
exterior wall line of the building. applied shingle fashion.Two layers of nonperforated Type 15
felt applied shingle fashion shall be installed and solid
cemented together with approved cementing material between
the plies extending from the eave up the roof to a line 36 inches
(914 mm)inside the exterior wall line of the building.
4. Attachment Corrosion-resistant nails,minimum No. 141/2-gage 7/32-inch Corrosion-resistant nails,minimum No. 13-gage 7/32-inch
Type of fasteners (5.6 mm)head,or corrosion-resistant staples,when approved (5.6 mm)head,or corrosion-resistant staples,when approved
by the building official. by the building official.
Fasteners shall comply with the requirements of Chapter 23,Division III.
Fasteners shall be long enough to penetrate into the sheathing 3/4 inch(19 mm)or through the thickness of the
sheathing,whichever is less.
No.of fasteners 2 per shingle 2 per shake
Exposure
Field of roof Weather exposures shall not exceed those set forth in Table I5-C.
Hips and ridges Hip and ridge weather exposure shall not exceed those permitted for the field of the roof.
IV (Continued)
t0
TABLE 15-B-2—WOOD SHINGLE OR SHAKE APPLICATION—(Continued)
WOOD SHINGLES
WOOD SHAKES
•
ROOF SLOPE Not Permitted below 3 Units Vertical in 12 Units Horizontal(25%Slope) Not Permitted below 4 Units Vertical in 12 Units Horizontal
(33.3%Slope)'
See Table 15-C - See Table 15-C
Method, Shingles shall be laid with a side lap of not less than 11/2 inches Shakes shall be laid with a side lap of not less than 11/2 inches
(38 mm)between joints in adjacent courses,and not in direct (38 mm)between joints in adjacent3 courses.Spacing between
alignment in altemate courses.Spacing between shingles shall shakes shall not be less than /8 inch(9 mm)or more than 5/8
be approximately 1/4 inch(6 mm).Each shingle shall be inch(16 mm)except for preservative-treated wood shakes
fastened with two nails only,positioned approximately 3/4 inch which shall have a spacing not less than 1/4 inch(6 mm)or
(19 mm)from each edge and approximately I inch(25 mm) more than 3/8 inch(9 mm).
above the exposure line.Starter course at the eaves shall be Shakes shall be fastened to the sheathing with two nails only,
doubled. positioned approximately 1 inch(25 mm)from each edge and
approximately 2 inches(51 mm)above the exposure line.The
starter course at the eaves shall be doubled.The bottom or first
layer may be either shakes or shingles.Fifteen-inch or 18-inch
(381 mm or 457 mm)shakes may be used for the starter course
at the eaves and final course at the ridge.
5. Flashing
Valleys Per Section 1508.5
Other flashing Per Section 1509
'When approved by the building official,wood shakes may be installed on a slope of not less than 3 units vertical in 12 units horizontal(25%slope)when an underlayment
of not less than nonperforated Type 15 felt is installed.
Wylie City Council #
Agenda Communisation for #ipril 23, 1996
Approval of Final Payment on Cooper Drive
Issue
Discuss and consider final acceptance of the reconstruction of paving and drainage improvements
for Cooper Drive, and provide authorization for final payment to BCI Utility Construction in the amount of
$6,293.98.
Background
BCI Utility Construction Co., Inc. was awarded the contract for the reconstruction of paving and
drainage improvements for Cooper Drive at the September 12, 1995 Council Meeting. Construction began
on October 23, 1995 and has been completed within the contract's alloted time. A final walk through was
conducted by City Staff and members of The Hogan Corporation on Wednesday, March 20, 1996.
Acceptance will initiate the one year warranty period.
Board Recommendations
N/A
Financial Considerations
This project was financed through funds for the 1995 Bond Package. The original contract amount
was for$235,840.00. The final contract amount is $224,245.10, with the difference due to an underrun in
quantities actually placed.
Legal Considerations
N/A
Staff Recommendations
Staff recommends final acceptance of project and final payment to BCI. The contractor has
satisfactorily fulfilled the terms of the contract.
Attachments
Affidavit of Final Payment, Letter from The Hogan Corporation and Application for Final Payment.
( „a.,
Prepared By Community Dev. App oval City Mgr. Approval
THE HOGAN CORPORATION
Engineers • Planners • Consultants
April 16, 1996
Honorable Mayor and City Council
City of Wylie
P.O.Box 428
Wylie,Texas 75098
ATTN: Mr. Mike Collins
RE: Cooper Drive Paving and Drainage Improvements
THC#002-27.40
Dear Mr. Collins:
Submitted herewith please find four(4)copies of BCI Utility Construction Company's Pay Estimate No. 6
and FINAL for the referenced project, in the amount of$6,293.98. A final site review was conducted on
March 20,and the contractor has since resolved most of the punch list items.
The contract time of 150 calendar days was initiated with a Notice to Proceed effective October 23, 1995.
Inasmuch as the street and associated facilities were open and being fully utilized before our final review
of March 20, 1996, it is our opinion that the work was substantially completed by that date. The final,
total amount of work completed based on quantities actually installed is$224,245.10, or$11,594.90 less
than the contract amount of$235,840.00. This reduction is a result of an underrun of certain contract
proposal items, including excavation for a backlot drainage swale and concrete pavement.
Based on our general review of the project site and discussions with the City's construction observer, it is
our opinion that the work has been constructed in general conformance with the approved plans and
specifications. We therefore recommend the City of Wylie make final payment to BCI and accept the
construction project with a one(1)year warranty period commencing on the date of acceptance, as
stipulated in the Contract Supplementary General Conditions SGC- 13.12. We respectfully request the
City advise BCI and our office of the date of acceptance.
Please execute all copies in the spaces provided,forwarding one copy to BCI with their payment, and
returning one copy to us for our files. Please do not hesitate to call if there are any comments or questions
on the enclosed.
Very truly yours,
THE HOGAN CORPORATION
7 l<t� h� 4-7 /, /��� 1
La /Fuson,P.E.
Vice President
Enclosures
Member, Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 620
Member, American Consulting Engineers Council North Dallas Bank Tower
Dallas, Texas 75230
TEL: (214) 392-4600
FAX: (214)490-7163
THE STATE OF TEXAS) CONTRACTOR'S AFFIDAVIT OF
FINAL PAYMENT AND RELEASE
COUNTY OF DALLAS )
BEFORE` E, he_ prrs}gned authority, on this day personally
appeared / c) •, ("Affid ") , who, after being
bac duly swo6n, deposes andJsays ,that he is -s;c/,>,-,f G///; 2?
L rrc/r✓(/ 0/1• 1 hL• , a CoToro:ifor) (corporation, part-
nership, trade name) of ,S;aiieu County, State of
Texas (the "Contractor"), which said Contractor was awarded the
contract dated th)e ` '0/ day of U , 19 , for the
construction of I oa,n a (Inc] _1)ra,na en4..) — �71 to r ✓�
at/ (the
the "Woric") for/ a total - consideration
of //GU�J �Ll/ll��Gc . ��c/-�d�cT % eciCln��� � %%N.�r��/c or J- r ..)---Dollars to be
paid to the said/ Contractor (the "Contract") , and that Affiant
has full power of authority to make this affidavit.
That THE CITY OFy��e . • TEXAS (the "Owner") has
approved the final estimate on •
said Work, and that the said
Contractor has fully satisfied and paid any and all claims that
may be covered by Chapter 53 of the State of Texas, or any other
applicable statutes or charter provisions, and that all just
bills for labor and materials have been paid and discharged by
said Contractor insofar as they pertain to the Work in question.
That in addition to any funds which may have been previously
paid byJ�he owner, the C/o�n�tracto herebyaccepts the amount
�l of 5 x / ou--sand, /�/o f/unc/r e /Y,r?elk/-/ ,re,_ v� ��� 9.3 9J Dollars
as FULL AND FINAL PAYMENT under/the aforementioned Contract,
and
hereby waives and releases any right Affiant and/or the
Contractor may have to pursue claims of any nature against the
Owner arising out of or in any manner connected with the
performance of the Work and/or the Contract, including but not
limited to claims of third parties that supplied material and/or
labor for the Work for or through the Contractor
("Subcontractors") , as well as claims for delay, additional
compensation or for recovery of liquidated damages which may have
been withheld by the Owner. The Contractor shall defend, hold
harmless and indemnify the Owner from any such claims of such
Subcontractors. The Contractor further releases the Owner from
any claim or liability arising from any act or neglect of the
Owner related to or connected with the Contract. This affidavit
is given pursuant to the final payment provisions of the
Contract, and shall not be deemed to alter or modify the terms
and provisions of said Contract.
Ii/ 7f c C ';-4 hL
By:
(Aaf f i arft) N a jC \IJu6,ljci
(Printed Name)
SUB CRIBED AND SWORN TO BEFORE ME, this the /v- day of
-4 A.D. 19 9 ' .
(Notar Public, in and for the
ARMINTA L. ALLEN i State of Texas)
NOTARY PUBLIC
''b 4 State of Texas
oo�� Comm.Exp.04-10.97
...► By. (Printed Name of Notary)
My commission expires
•
•
Appendix 1
Wylie City Council #3
Agenda Communication for Opel 23, 1996
Authorizing Notice to Proceed on Part B of the Utility Relocation on Hwy 78
Issue
Discuss and Consider authorization for Engineer to issue Notice to Proceed to J & R Concrete and Utility
Contracting for"Part B" of the New 20"Water Transmission Main and Utility Relocations Project along S.H.
78.
Background
J & R Concrete and Utility Contracting was awarded the contract for the New 20" Water Transmission Main
(Part A), and Utility Relocations along State Highway 78 (Part B) at the January 9, 1996 Council Meeting,
with the understanding that Part B of the contract would not be authorized or bonded until Part A was
complete. Part A consisted of the installation of a 20-inch water transmission main along FM 544 from FM
1378 to Westgate Way. This project included approximately 5,400 linear feet of 20-inch water main, 430
linear feet of 12-inch water main, 2 highway bores, fire hydrants, and all related appurtenances. Part B
involves the relocation of utilities along State Highway 78. This project includes approximately 6,400 linear
feet of 12-inch water main, 1 highway and 1 railroad bore, fire hydrants, and related applurtenances.
At this time, the contractor has satisfactorily completed Part A of the contract and stands ready to proceed
with Part B upon approval of the contract by Council. In order to incur the least amount of confusion and
inconvenience to the adjacent property owners, the contractor will be required to comply fully with the terms
and conditions as specified in the Contract Documents. These items will be addressed at the
preconstruction meeting and required of the contractor:
1. Submit a detailed construction sequence plan including traffic control and project schedule for review
by the Engineer and Staff. The traffic control plan must allow access to all businesses and properties
adjacent to the project at all times.
2. Coordinate through City Staff a meeting with the adjacent businesses and property owners to discuss
the proposed plan and schedule and make adjustments if necessary.
3. Prepare a form letter of notification to be used to inform affected businesses of any construction
related activities which may affect access. This letter must be reviewed by staff prior to issuance.
4. Deliver letter of notification to affected parties 48 hours in advance of specified construction activity.
A copy must be simultaneously submitted to the City and Engineer.
5. Notify the City's Inspector as soon as possible as to any changes or problems which may affect the
progress of the project.
6. Prepare the monthly pay request and review it with the City Inspector prior to submittal to the
Engineer for further processing.
7. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site to review
monthly progress and discuss any changes or problems.
8. Fully comply with all other aspects of the Contract Documents.
Board Recommendations
N/A
Financial Considerations
The contract amount for Part B of this contract is $254,416.60. Financing for this project will be provided
by Funds from the 1995 Bond Package.
Legal Considerations
N/A
Staff Recommendations
The Hogan Corporation and Staff recommend award of this contract at the April 23, 1996 Council
Meeting.
Attachments
None
Alte-
repared By Community Dev. Appr val City Mgr. Approval
Wylie city council #4
Agenda Communication for April 23, 1996
Altarna Q to the Zoning Board of Adjustments
Issue
Designation of one of the six (6) Zoning Board of Adjustment members as an alternate member.
Background
The Zoning Board of Adjustment, by the Zoning Ordinance, will consist of five (5) members and up to four
(4) alternates. The operational function of this Board varies from the Planning and Zoning Commission and
City Council rules which typically call for a standard quorum to be present with most of the actions a simple
majority vote. The rules of procedure in the Zoning Ordinance Section 32.1, Item 4, state:
"... All meetings, hearings or proceedings shall be heard by at least four (4) members of the board."
These rules also state in Section 32.2, Item 5 that:
"The concurring vote of four (4) members of the board shall be necessary to revise any order,
requirement, decision, or determination of any such administrative official, or to decide in favor of the
application on any matter upon which it is required to pass under this ordinance or to affect any
variance in said ordinance."
The two requirements listed above indicate the importance of attendance by the Board members so that
when meetings are called, the Board will have sufficient members to hear and vote on the appeal or
request.
The list of members supplied to the Director of Community Development after the Board and Commission
appointments last spring contained the included list of members' names indicating only one (1) alternate and
six(6) members. In the first two meetings since that time, only five (5) members were in attendance,so the
problem was not apparent. However, at the April 8th meeting of the Board, all seven members were in
attendance and the issue arose regarding who could vote since six of the seven members present were
actually designated as members. Staff is requesting that the Council designate the second alternate from
the six members listed. Attached to this communication are the list of members' names and the appropriate
section from the Zoning Ordinance dealing with the Zoning Board of Adjustments.
Board Recommendations
N/A
Financial Considerations
N/A
Legal Considerations
The Board was established in accordance with provisions of Vernon's Texas Code Annotated, Sec. 211.008.
The wording of Sec. 32 of the City of Wylie Zoning Ordinance is taken from Sec. 211.008 of the State Code.
Staff Recommendations
Staff recommends Council designate an existing Board member as an alternate.
Attachments
Copy of City Ordinance
List of Members names and attendance
Prepared By Community Dev. Appr val City Mgr. Approval
ninety percent (90%) of its reasonable value, rules and regulations as it may deem
reconstruction may be permitted after a hearing and necessary to carry into effect the
favorable action by the board of adjustment, but provisions of the ordinance and shall
the size and function of the non-conforming use furnish a copy of the same to the
shall not be expanded. building inspector,all of which rules and
regulations shall operate uniformly in all
cases. All of its resolutions and orders
SECTION 32 shall be in accordance therewith. All
ZONING BOARD OF AD.IUSTMENT proceedings of the board shall be a public
record,and all meetings shall be open to
the public.
The word"board"when used in this ordinance shall
be construed to mean the zoning board of (4) Meeting: Meeting of the board shall be
adjustment. held at the call of the chairman and at
such other times as the board may
§ 32.1 Organization and Procedure determine. The chairman or acting
chairman may administer oaths and
(1) Establishment: A board of adjustment is compel the attendance of witnesses. All
hereby established in accordance with the meetings, hearings or proceedings shall
provisions of V.T.C.A., Local be heard by at least four(4) members of
Government Code, § 211.008, regarding the board.
the zoning of cities and with the powers
and duties as provided in said statutes. § 32.2 Appeals
(2) Membership: The board shall consist of (1) Procedure: Appeals may be taken to and
five (5) citizens each to be appointed or before the board of adjustment by any
re-appointed by the mayor and confirmed person aggrieved, or by any officer,
by the city council, for staggered terms department,board,or bureau of the city.
of two (2) years respectively. Each Such appeal shall be made and specifying
member of the board shall be removable the grounds thereof. The office or
for just cause by city council upon department from which the appeal is
written charges and after public hearings. taken shall forthwith transmit to the
Vacancies shall be filled by the city board of adjustment all of the minutes
council for the unexpired term of any constituting the record upon which the
member whose term becomes vacant. action appealed from was taken.
The board shall elect its own chairman,
who shall serve for a period of two (2) (2) Stay of Proceedings: An appeal shall
years or until his or her successor is stay all proceedings in furtherance of the
elected. The city council may appoint action appealed from unless the building
four (4) alternate members of the board inspector shall.certify to the board of
who shall serve in the absence of one(1) adjustment that by reason of facts in the
or more regular members when requested certificate, a stay would, in his or her
to do so by the mayor or city manager. opinion, cause imminent peril to life or
These alternate members, when property,in which case proceedings shall
appointed,shall serve for the same period not be stayed otherwise than by a
as regular members when requested to do restraining order which may be granted
so by the mayor or city manager. These by the board of adjustment or by a court
alternate members,when appointed,shall of equity,after notice to the office from
serve for the same period as regular whom the appeal is taken and on due
members and any vacancies shall be cause shown.
filled in the same manner and shall be
subject to removal as regular members. (3) Notice of Hearing on Appeal: The board
shall fix a reasonable time for the
(3) Rules and Regulations: The board shall hearing of the appeal or other matter
adopt rules and regulations and keep referred to it, and shall mail notices of
minutes of its proceedings, showing the such hearing to the petitioner and to the
vote of each member. The board shall owners of property lying within two
adopt from time to time such additional hundred feet(200')of any point of the lot
Page 42 Supp. No. 1
or portion thereof on which a variation is variance with those provided for in the
desired,and to all other persons deemed district in which such public utility or
by the board to be affected thereby. Such public service building is permitted to be
owners and persons being determined located,when found reasonably necessary
according to the current tax rolls of the for the public health, convenience,
city. Depositing of such written notice safety,or general welfare.
in the mail shall be deemed sufficient
compliance therewith. (c) To grant a permit for the extension
of a use,height or area regulation into an
(4) Decision by Board: The board shall adjoining district, where the boundary
decide the appeal within a reasonable line of the district divides a lot in a
time. Upon the hearing, any party may single ownership on the effective date of
appear in person or by agent or attorney. this ordinance.
The board may reverse or affirm wholly
or partly or may modify the order, (d) Permit the reconstruction of a
requirements,decisions or determination nonconforming building which has been
as in its opinion ought to be made in the damaged by explosion, fire, act of God,
premises and to that end, shall have all or the public enemy, to the extent of
powers of the officer or department from more than ninety percent (90%) of its
whom the appeal is taken. fair market value, where the board finds
some compelling necessity requiring a
(5) The concurring vote of four(4)members continuance of the non-conforming use
of the board shall be necessary to revise and the primary purpose of continuing
any order, requirement, decision or the non-conforming use is not to
determination of any such administrative continue a monopoly.
official, or to decide in favor of the
application on any matter upon which it (e) Waive or reduce the parking and
is required to pass under this ordinance or loading requirements in any of the
to affect any variance in said ordinance. districts,whenever the character or use of
the building is such as to make
§ 32.3 Powers and Duties of Board unnecessary the full provision of parking
or loading facilities, or where such
(1) Subpoena Witnesses. Etc.: The board regulations would impose an
shall have the power to subpoena unreasonable hardship upon the use of
witnesses, administer oaths and punish the lot, as contrasted with merely
for contempt, and may require the granting an advantage or a convenience.
production of documents, under such
regulations as it may establish. (3) Variances:An application or request for a
variance shall not be heard or granted
(2) Appeals Based on Error: The board shall with regard to any parcel of property or
have the power to hear and decide appeals portion thereof upon which a concept •
where it is alleged there is error of law in plan, detail site plan or development
any order, requirements, decision or plan,preliminary plat or final plat, when
determination made by the building required by this ordinance for any parcel
inspector in the enforcement of this of property or portion thereof, has not
ordinance. been finally acted upon by both the
planning and zoning commission and the
(a) Permit the erection and use of a city council. The administrative
building or the use of premises for procedures and requirements of this
railroads if such uses are in general ordinance, with regard to both planning
conformance with the master plan and and zoning commission and city council
present no conflict or nuisance to consideration and action, on concept
adjacent properties. plans,detail site plans,preliminary plats
and final plats, must be exhausted prior
(b) To permit a public utility or public to requesting a variance from the terms
service or structure in any district, or a of this ordinance.
public utility of public service building
of a ground area and of a height at
Page 43 Supp. No. 1
ZONING BOARD OF ADJUSTMENTS
ATTENDANCE
NAME ADDRESS PHONE (3 meetings)
Gerald Clark 505 Quail Creek h) 442-6863 present - 3
Chairman w) 684-2478 absent - 0
Marilyn Herrera 503 Dogwood h) 442-1688 present - 3
absent - 0
Jeff Payne 301 N. Cottonbelt h) 442-4254 present - 2 (1 late)
absent - 1 excused
James A. Smith 112 Martin Drive h) 442-0503 present - 2
absent - 1 excused
Robin Messer 400 W. Marble St. h) 442-5181 present - 1
absent -2 (1/1)
Ray Capley 605 W. Oak St. h) 442-2504 present - 3
absent - 0
Alternate:
Emily Hartwig 1405 E. Brown St. h) 442-1914 present - 3
PO Box 1683 w) 550-8188 absent - 0
:H Q City COUnCI1
A anda Communication or tpri123 119b
Ofithorii Work Order Na. W' L-13 an Tanis
Issue
Discuss and Consider approval for Work Order No. WYL-13, which will constitute authorization by the City
of Wylie for the Hogan Corporation to proceed with street paving and storm drainage improvements in
association with the extension of Alanis Drive from Martinez Lane to South Ballard Avenue.
Background
The Hogan Corporation shall perform the Preliminary Planning Phase, Design Phase, and Construction
Phase Services and such other related additional services that may be authorized by the City for the
proposed street paving and storm drainage improvements for the extension of Alanis Drive from Martinez
Lane to S. Ballard Ave. for a distance of approximately 4,000 linear feet.
The Engineer recommends that a pre-design study be performed to develop design alternatives for the
scope of this project. The City may wish to construct the proposed street improvements as a 25-foot face-to-
face pavement section, which represents two driving lanes, or one half of the ultimate four lane, 44-foot wide
section called for by the Thoroughfare Plan. The roadway would widen to a four lane divided thoroughfare
just west of the intersection of S. Ballard Ave. The extension of Alanis on the east side of S. Ballard is an
existing four lane divided thoroughfare. Therefore, this design of the proposed extension of Alanis will match
up with the existing improvements. However, if sufficient funds are not currently available, the City may
consider other improvements to the road that would serve the purpose of opening the road to through traffic,
but not necessarily meet the ultimate Thoroughfare Plan requirements that call for a four lane, concrete curb
and gutter roadway. Options may include a 2-lane asphalt roadway with or without shoulders, or possibly
a 2-lane asphalt street with concrete or asphalt curbs. The Engineer proposes to investigate the various
alternatives and prepare a presentation to the City along with a recommendation. The City can decide at
that point which alternate plan to pursue.
The design work to be performed is projected to be completed within sixty (60) calendar days after receipt
of field survey information.
Board Recommendations
N/A
Financial Considerations
The potential dollar value for this Work Order is $24,500 if carried all the way out to the Construction Phase.
This project is already funded in the Street Captial Project Fund.
Legal Considerations
N/A
Staff Recommendations
City Staff recommends approval of Work Order No. WYL-13
Attachments
Work Order No. WYL-13 which includes a list of all services that The Hogan Corporation will provide,
including a map of the general location and limits of the proposed project.
D _ts
Prepared By C mmunity Dev. Appr al City Mgr. Approval
04/11/96 16:14 '$'214 490 7163 THE HOGAN CORP. 44-1 WYLIE-PRICE Il 001/010
April 11, 1996
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-13
This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation,
Engineers-Plamuters-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
STREET PAVING AND STORM DRAINAGE
IMPROVEMENTS
IN ASSOCIATION WITH
THE EXTENSION OF ALANIS LANE
FROM MARTINEZ LANE TO SOUTH BALLARD STREET
A. PROJECT DESCRIPTION
The Engineer shall perform the Preliminary Planning Phase, Design Phase, and Construction
Phase Services and such other related Additional Services that may be authorized by the
Owner for the proposed street paving and storm drainage improvements in association with the
extension of Alanis Lane, from Martinez Lane, westward to South Ballard Street, a distance of
approximately 4,000 linear feet.
The Engineer recommends that a pre- design study be performed to develop design alternatives
for the scope of this project. The City may wish to construct the proposed street
improvements as a 25-foot face-to-face pavement section, which represents two driving lanes,
or one half of the ultimate 4-lane, 44-foot wide section called for by the thoroughfare plan.
The roadway would widen to a 4-lane divided thoroughfare just west of the intersection with
South Ballard Street. The extension of Alanis on the east side of South Ballard is an existing 4-
lane divided thoroughfare. Therefore, this design of the proposed extension of Alanis will
match up with the existing improvements. However, if sufficient fiends are not currently
available, the City may consider other improvements to the road which would serve the
purpose of opening the road to through traffic, but not necessarily meet the ultimate
Thoroughfare Plan requirements which call for a 4-lane, concrete curb and gutter roadway.
Options may include a 2-lane asphalt roadway with or without shoulders, or possibly a 2-lane
asphalt street with concrete or asphalt curbs. The Engineer proposes to investigate the various
alternatives and prepare a presentation to the City along with a recommendation. The City can
decide at that point which alternate plan to pursue.
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04/11/96 16:15 $214 490 7163 i'1i>r HOGAN CORP. WYLIE-PRICE [ l002/010
April 11. 1996
A map is attached to show the general location and limits of the proposed project The
services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and
The Hogan Corporation(Engineer), as approved on July 27, 1993.
B. PRE-WORK CONFERENCE
The Engineer will meet with the Owner and other appropriate entities to discuss the design
criteria, work program and schedule, procedures of communication, additional surveys,
assignments of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this street paving and drainage improvements project. Other
work and review conferences will be scheduled throughout the progress of developing the
project-
C. PRE-DESIGN ALTERNATIVES STUDY
1. Study
a. Investigate prior studies and available data related to the design of adjacent
facilities and related improvements.
b. Research the available right-of-way and identify any areas which will impede the
prosecution of this project.
c. Develop a plan to address any right-of-way acquisition requirements, including
possible condemnation,etc.
d. Confirm the design standards and identify alternative construction materials and
methods.
e. Prepare displays showing the various alternatives in both plan and cross-sectional
form.
£ Prepare a projected cost of construction cost vs. pavement lifetime analysis for
each alternative and summarize the various pros and cons for each alternative
identified_
g_ Make a recommendation to the City of one of the alternative plans based on the
available funds and life of the proposed improvements.
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04/11/96 16:16 ct214 490 7163 THE HOGAN CORP, -444 WYLIE-PRICE Q1003/010
April 11, 1996
D. DESIGN PHASE
Based on the results of the Pre-Design Alternatives Study:
I. Preliminary Plan
a. Confirm the design criteria requirements, funding, and schedules with the
Owner.
b. Take additional photographs of the existing conditions along the route of the
project site to identify areas of special concern in design and possible problems
to resolve-
c. Perform pre-design study of the proposed street and drainage improvements.
d. Present recommended schematic layout, typical sections, alternatives for street
construction, drainage systems design, and plan for the proposed initial phase
of improvements.
e. Prepare alternate layouts, where it may be needed during construction, for
traffic flow and control, detours,turning movements,etc,
f Determine right-of-way and/or construction easement requirements and
procedures for acquisition, where required. Establish limits of off-site drainage
facilities.
g. Identify potential areas requiring landscape restoration along the proposed
alignment for the new curb and gutter and storm drainage improvements.
h, Establish priorities for construction and scheduling for coordination with other
projects in the area.
i. Schedule, as needed, meeting(s) with representatives of the City of Wylie,
property owners,and Collin County Department ofRoads.
)'- Review previous field work completed, and determine additional surveys
required. Establish the benchmark datum.
k. Review subsurface conditions from soils investigation reports, and identify
areas for additional study,where required.
1. Address other considerations of the project, such as utility relocation,
adjustments, replacements, etc., and note locations where conflicts may occur.
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04/11/96 16:16 12214 490 7163 THE HOGAN CORP. 44-0 WYLIE-PRICE 1004/010
April 11, 1996
m. Prepare update on construction cost projection.
n. Proceed, upon written direction of the Owner, with the Design Phase services
of the selected plan.
2. Preliminary Desn
a. Reduce and plot field notes of profile, cross-sections, and topography. If
weather conditions and scheduling of the Owner permit, aerial photographs
may be considered in preparing the construction drawings.
b. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone,
electric)locations,depths.
c. Set preliminary alignments and locations for the proposed centerline, pavement
transitions, and curb/gutters.
d. Prepare preliminary layout of storm drainage system and water and sanitary
sewer mains.
e. Coordinate preliminary layout of improvements with the City of Wylie, Collin
County,property owners, and utility companies.
f. Field-check preliminary design.
g_ Present four (4) sets of preliminary design drawings and specifications with
preliminary cost projections to the Owner for review and comment.
3. Final Plans and Specifications
a. Draft plan and profile sheets to conform with final comments of the Owner
from preliminary design review.
b. Prepare final details,
c. Prepare quantity of materials.
d. Prepare final bid schedule, special conditions, specifications, proposal, and
contract documents.
e. Prepare projected cost of construction.
04/11/96 16:17 $`214 490 7163 THE HOGAN CORP. 44-1 WYLIE-PRICE t]005/010
April 11, 1996
f. Submit one (l) set of prints of the final plans and specifications to the utility
companies for review and comment.
g. Present two (2) copies of plans and specifications to the Owner for final
approval and authorization to proceed with the Construction Phase.
4. Additional Services for Design Phase
Coordinate Field Surveys with Owner's Surveyor;
Locate existing structures and related facilities pertinent to design of the street
paving, drainage,and utility improvements.
Establish benchmark data for vertical control.
Establish baseline and grid system for horizontal ground controls.
Obtain additional field data,cross-sections, etc., as necessary.
Obtain additional information of locations and depths of all existing
underground utilities.
E. CONSTRUCTION PHASE
I. Advertise and Receive Bids
a. Coordinate the final printing of the construction plans and specifications for
distribution to the proposed bidders.
b. Notify individual qualified contractors of the project, and contact the Texas
Contractor and Dodge Reports for publishing the description of the project and
date for receiving bids.
c. Assist the Owner in securing, opening, tabulating, and analyzing of bids_ The
Engineer will furnish recommendations on the award of the contract based on
the lowest qualified bidder.
d. Assist in the engineering phases of the preparation of the formal contract
documents between the contractor and the Owner,
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04/11/96 16:17 13214 490 7163 THE HOGAN CORP. 4-34 WYLIE—PRICE lin 006/010
April II, 1996
2. General Review of Construction
a. Meet (Pre-Construction Conference) with the Owner and the contractor to
discuss the total work program and schedule, procedures of communication,
additional surveys, field testing and inspection, assignment of personnel, and
any other matters that may have a direct or indirect effect upon the completion
and results of this improvement program.
b. Make two (2) visits to the project site per month (as distinguished .from
continuous services of Resident Project Representatives).
c_ Consult and advise with the Owner during construction.
d. Review shop and working drawings.
e. Review tests of materials and equipment operation.
f. Prepare monthly and final estimates for payment to contractor.
g. Conduct final review of the project in the accompaniment of the Owner.
3. Additional Services for cgpgrucdon_Phase
a. Arrange for and coordinate the services for printing the construction plans and
specifications to be used in the distribution to prospective bidders.
b_ Perform on-site observations of construction performance on an as-called basis.
This service will be performed as an addition to the two (2) routine site visits
provided for in the General Review of Construction services(Item D.2.b.).
c. Prepare record drawings of the completed project from information furnished
by the Contractor and Owner's project representative.
F. RESPONSIBILITY OF 7UE OWNER
Unless otherwise authorized in writing by the Owner for the Engineer to perform such other
additional or special services,the Owner shall be responsible for the following services:
1. Provide the Engineer the assistance needed for collecting data from Owner's records
for the design of the street paving, drainage, water, and sanitary sewerage system
improvements. The acceptance and use of the data furnished by the Owner to the
-6-
■
04/11/98 16:18 'V'214 490 7163 THE HOGAN CORP. -3-'i WYLIE-PRICE Z007/010
April 11, 1996
Engineer shall not operate to impose any obligation upon the Engineer to determine
that the data is true, accurate, complete,or correct.
2. Provide the services of a qualified surveyor to furnish the necessary field data for the
design of the proposed improvements.
3. Prepare field note descriptions ;for right-of-way acquisition where it may be required
for revisions in street alignment, drainage structures, and utility improvements.
4. Prepare applications for routine permits required by Collin County.
5. Arrange for and coordinate the subcontract services of a Geotechnical Consultant for
the soils investigation, as may be required. Also, the Geotechnical Consultant will
investigate the soil conditions and recommend the requirements for preparing a trench
safety program.
6. Authorize the Engineer to print, collate, and assemble an agreed number of plans,
specifications, and bidding documents for distribution to prospective bidders.
7. Provide qualified personnel for daily observation of construction.
8. Furnish and coordinate qualified personnel to perform the field layout and staking for
construction in accordance with the contractors sequence of work to be accomplished.
9. Prepare daily reports of construction activities, with copies of reports furnished to the
Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer.
10. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems
encountered in construction, quality of work performed, and other matters concerning
the project status.
11_ Confirm the percentage of completion for work performed, as submitted by the
contractor, during each month.
12. Furnish the local news media with Notice to Bidders and coordinate the appropriate
times that the notice is to appear prior to the bid opening date.
-7-
04/11/96 16:19 It214 490 7163 THE HOGAN CORP. --'-' WYLIE-PRICE Q 008/010
April 11, 1996
G. BASIS OF COMPENSATION
1. Availability of Funds
The Owner agrees that funds, to the extent required, are currently available and
sufficient to complete all phases of the proposed engineering services authorized under
this Proposal.
All invoices submitted by the Engineer and approved by the Owner shall be paid within
thirty(30)days of the invoice date.
For any payments not made within thirty (30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30)days from the date of the statement.
2. ft esign Phase
a.. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Pre-Design Phase, on a monthly billing
basis in proportion to that part of the services proposed herein which has been
accomplished, as evidenced by monthly statements submitted by the Engineer
and approved by the Owner. Final payment shall be due upon completion of
these services.
The compensation for the engineering pre-design services performed shall be
based on a lump sum amount of S1,000.00.
b. Additional Services For Pre-Design Phase
For performing the Additional Services For the Design Phase as described
under Section C, the Engineer will assist the Owner, as directed, and is to be
paid on a monthly billing basis at a per diem rate of the personnel's salary cost
times a multiplier of 2.5. The Engineer is to be reimbursed for all direct non-
labor, field surveys, and other subcontract expenses at the invoice cost plus 10
per cent for coordination and handling.
-8-
04/11/96 16:19 12214 490 7163 THE HOGAN CORP. 4-34 WYLIE-PRICE [ l009/010
April 11. 1996
2. Design Phase
a. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Design Phase, Section D, on a monthly
billing basis in proportion to that part of the services proposed herein which has
been accomplished, as evidenced by monthly statements submitted by the
Engineer and approved by the Owner. Final payment shall be due upon
completion of these services.
The compensation for the engineering design services performed shall be based
on a lump sum amount of$18,500.00.
b. Additional Services For Design Phase
For performing the Additional Services For the Design Phase as described
under Section 1?, the Engineer will assist the Owner, as directed, and is to be
paid on a monthly billing basis at a per diem rate of the personnel's salary cost
times a multiplier of 2.5. The Engineer is to be reimbursed for all direct non-
labor, field surveys, and other subcontract expenses at the invoice cost plus 10
per cent for coordination and handling.
3. Construction Phase
a. Viand Receive Bids
For performing the Construction Phase services, as described in Section E,the
Engineer is to be paid on a monthly billing basis in proportion to the services
proposed herein which has been accomplished, as evidence by the monthly
statements submitted by the Engineer and approved by the Owner. Final
payment shall be due upon completion of these services.
The total compensation for the services performed shall be based on the lump
sum amount of S1,500.00.
b- General Review of Construction
For performing the General Review of Construction, as described in Section E,
the Engineer is to be paid on a monthly billing basis at a per diem rate of the
personnel's salary cost limes a multiplier of 2.5, with reimbursement of all
direct non-labor and subcontract expenses at the invoice cost plus 10 per cent
for coordination and handling.
-9-
R
04/11/96 16:20 V214 490 7163 THE HOGAN CORP. -.--. WYLIE-PRICE El010/010
April II, 1996
Total compensation for the above services will not exceed$3,500.00.
c. Additional Services For Construction Phase
For performing the Additional Services For Construction Phase,as described in
Section E, the Engineer is to be paid on a monthly billing basis at a per diem
rate of the personnel's salary cost times a multiplier of 2.5, with reimbursement
of all direct non-labor and subcontract expenses at the invoice cost plus 10 per
cent for coordination and handling.
4. O,ther Special Services-(AsDDirec ted By The Ownerr
If authorized in writing by the Owner, the Engineer shall furnish other services or tasks
in addition to the scope of services proposed herein For performing these special
services, the Engineer shall be paid on a monthly billing basis at a per diem rate of the
personnel's Salary Cost times a multiplier of 2,5, with the reimbursement of all direct
non-labor and subcontract expenses at the invoice cost plus 10 per cent for
coordination and handling_ •
G. TIME FQR COMPLETION
The design work to be performed, as authorized herein, is projected to be completed within
sixty(60)calendar days after receipt of field survey information.
APPROVED: ACCEPTED:
CITY OF WYLIE THE HOGAN CORPORATION
By By c //_
Mike Collins Greg acLean,P.E.
City Manager Vice President
Attest Attest
Date �. Date
-10-
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LOCATION MAP
CITY OF WYLIE, TEXAS
co PROPOSED EXTENSION OF ALANIS
c THE HOBAN CORPORATION
sown •Minn .Cormsbni
oi.•+r.r•iw Oasts 111
WyIi %i#y Council
Agenda Communication for April 23, 1996
Resolution to Authorize Negotiation & Execution of Lake Patrol Contract
Issue
Discuss and consider approval of a resolution to authorize the negotiation and execution of an
agreement to provide supplemental police patrols to the Lake Lavon Project in 1996.
Background
The Wylie Police Department has traditionally provided supplemental police patrols to Lake Lavon
during the spring, summer, and early fall months since 1986. Due to Federal Budget Constraints, the
number of proposed working hours will be reduced from 1173 to 1132 (a reduction of 40 hours).
Financial Consideration
The U.S. Army Corp of Engineers pays for the supplemental police patrols through the requested
agreement. The police department budget reflects the costs of providing the supplemental patrols that
are re-imbursed by the federal government.
The supplemental patrol program enables the police department to provide services to areas that
are already inside the city at no additional cost to the city or community.
Please see attachments for Comparative Figures from 1994 through 1996 of total monies
involved.
Legal Consideration
Upon signing the Comparative Agreement, both parties will agree to the terms and conditions as
set forth in V.T.C.S. Chapter 791 of the Texas Government Code, therefore, binding the City of Wylie
and the U.S. Army Corps of Engineers.
Board / Commission Recommendation
N/A
Staff Recommendation
Staff recommends approval of a resolution entering into a Cooperative Agreement with the U.S.
Army Corp of Engineers to provide supplemental police patrol.
Attachments
Resolution
Memorandum on total monies involved
Itemized list of cost breakdown for 1996
N-41Aszi Ce.810.
Prepared & Appro ed B City Manager Approval
Chief of Police
Wylie Police Department
RESOLUTION NO.
A RESOLUTION OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE CITY TO
PROVIDE SUPPLEMENTAL PATROL ON LAKE LAVON AND TO ENTER INTO
A COOPERATIVE AGREEMENT WITH THE U. S. ARMY CORPS OF
ENGINEERS, DEFINING THE TERMS OF SUCH PATROL, AND AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUCH AGREEMENT.
WHEREAS, The City of Wylie Police Department has in the past provided
supplemental patrol and enforced City Ordinances, if applicable, on U. S. Government
property which lies within the City Limits of Wylie; and.
WHEREAS, The City is willing to provide such patrol and enforcement for the 1996
season (as specified in agreement); and
WHEREAS, The City Council desires to approve the City's providing such services
and authorizes the negotiation of an agreement, defining the terms and provisions of such
service, and further authorizing the execution thereof by the City Manager;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS AS FOLLOWS:
SECTION 1 The City of Wylie is hereby authorized to enter into an agreement with
the U. S. Army Corps of Engineers whereby the Police Department
will provide supplemental patrol and enforce City Ordinances, if
applicable, on U. S. Government property, located within its City
Limits on and around Lake Lavon.
SECTION 2 The agreement shall provide that the City of Wylie Police Department
shall be reimbursed for these supplemental patrols, at an agreed upon
rate.
SECTION 3 The City Manager is hereby authorized to negotiate such an
agreement and to sign the same on behalf of the City of Wylie.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, ON THIS THE 23RD DAY OF APRIL, 1996.
APPROVED:
James D. Swartz, Mayor
ATTEST:
Susan Shuler, City Secretary
WATYLIE POLICE DEPARTMENT
OFFICE OF THE CHIEF OF POLICE
MEMORANDUM
To: Mike Collins Date: April 8, 1996
City Manager
From: William S. Rushing
Chief of Police
Subject: Lake Lavon Patrol Contract
It is that time of the year again where the City of Wylie enters into an cooperative agreement with
the U.S. Army Corps of Engineers for Supplemental Law Enforcement Services. Staff members
of the Wylie Police Department have met with Mr. Bill Key, Law Enforcement Liaison with the
Corps of Engineers, on several occasions. From the meetings it was decided that based on
Federal Budget Constraints, the Wylie Police Department will reduce the proposed number of
working hours from 1173 to 1132 (a reduction of 40 hours) for summer of 1996. Comparative
figures from 1994 through 1996 should give you an overall picture (at a glance) of total monies
involved.
1994 1995 1996
Submitted Cost: $ 35,415.93 $ 36,600.00 $ 35,516.04
Cost Per Work Hour: $ 30.90 $ 31.20 $ 31.37
Attached please find a breakdown of this year's proposed associated cost and a copy of the letter
of intent to Mr. Jerry Hammers, Reservoir Manger.
Should you need any further information or clarification just let me know.
William S. hi
Chief of Police
WSR/rm
Attachments
cc: Brady Snellgrove, Finance Director
Barbara LeCocq, Personnel Analyst
WYLIE POLICE DEPARTMENT
OFFICE OF THE CHIEF OF POLICE
LAKE LAVON PATROL 1996
PATROL OFFICER $22,900.36
1132 hrs. x $20.23 (hourly rate)
CLERICAL SUPPORT
27 hrs. x $ 9.36 (hourly rate) 260.55
PATROL SUPERVISOR
18 hrs. x $23.92 (hourly rate) 430.56
FICA AND MEDICARE 1,804.75
.0765 X$22,900.36 = $1,751.88
.0765 X 260.55 = 19.93
.0765 X 430.56 = 32.94
INSURANCE (POLICE OFFICERS LIABILITY) 1,819.12
(calculated using cost per man-hour)
1.607 x 1132 hrs. = $1819.12
T.M.R.S 1,443.80
.0612 x$22,900.36 = $1,401.50
.0612 x 260.55 = 15.95
.0612 x 430.56= 26.35
WORKMAN'S COMPENSATION 1,726.90
$22,900.36 x .0732 = $1,676.28
260.55 x .0732 = 19.07
430.56 x .0732 = 31.52
VEHICLE ALLOWANCE 3,828.99
11,603 miles x .33 = $3,828.99
FUEL ALLOWANCE 1,301.01
1,163.8 gallons x 1.1179 per gallon= $1,301.01
TOTAL: $35,516.04
� �� _;_ POLICEDEJP�
'• ' •:
1�• William S. Rushing
li
1 1 Chief of Police
Mr. Jerry Hammers, Reservoir Manager
Lavon Project Office
P.O. Box 1660
Wylie, Texas 75098
April 8, 1996
Dear Mr. Hammers,
This letter is to confirm the intent of the City of Wylie, Texas to enter into a cooperative
agreement for the Supplemental Law Enforcement Services with the U.S. Army Corps',of
Engineers.
I am enclosing a cost breakdown of the expenses for the 1132 hours of supplemental patrols
during the period of May 24, 1996 through September 10, 1996. We will forward a copy of
the resolution after it is approved by the Wylie City Council.
Should you have any question(s) or require any clarification, please do not hesitate to let
me know I would like to convey my thanks to you and your staff for the attention given in
this matter.
Sincerely,
I! \.►�SOvL I
William S.,Rush'
Chief of Police
WSR/rm
� I
l,\ 2000 North Highway 78*Wylie,Texas 75098* (214) 442-8170*Fax(214)442-9006
WYLIE POLICE DEPARTMENT
OFFICE OF THE CHIEF OF POLICE
LAKE LAVON PATROL 1996
PATROL OFFICER $22,900.36
1132 hrs. x $20.23 (hourly rate)
CLERICAL SUPPORT
27 hrs. x $ 9.36 (hourly rate) 260.55
PATROL SUPERVISOR
18 hrs. x $23.92 (hourly rate) 430.56
FICA AND MEDICARE 1,804.75
.0765 X $22,900.36 = $1,751.88
.0765 X 260.55 = 19.93
.0765 X 430.56 = 32.94
INSURANCE (POLICE OFFICERS LIABILITY) 1,819.12
(calculated using cost per man-hour)
1.607 x 1132 hrs. = $1819.12
T.M.R.S 1,443.80
.0612 x$22,900.36 = $1,401.50
.0612 x 260.55 = 15.95
.0612 x 430.56= 26.35
WORKMAN'S COMPENSATION 1,726.90
$22,900.36 x .0732 = $1,676.28
260.55 x .0732 = 19.07
430.56 x .0732 = 31.52
VEHICLE ALLOWANCE 3,828.99
11,603 miles x .33 = $3,828.99
FUEL ALLOWANCE 1,301.01
1,163.8 gallons x 1.1179 per gallon= $1,301.01
TOTAL: $35,516.04
Wi ii City 1 OUnc I #7
Agenda Communication for April 23, 1996
Work Order (WYL 14)'with The Hogan Corp. for Hwy 78-ME Industrial Dist
Issue
Discuss and consider approval of a Work Order (WYL-14) with The Hogan Corporation for a State
Highway 78 - Northeast Industrial District Study.
Background
The purpose of the proposed study is to evaluate the future development potential and the possible
impacts of industrial development in the northeast section of Wylie. The study would include economic,
traffic, land use and infrastructure analyses.
Approval of the Work Order will provide the authorization for The Hogan Corporation to begin the
preliminary study, utilizing the services of J.T. Dunkin &Associates and TSI, Inc. for their land planning and
traffic analysis expertise. The Hogan Corporation would provide an analysis of the capital improvements
program as well as coordination of the efforts of all involved.
Financial Considerations
The fee identified in the Work Order is not to exceed $7,500.00. This is not a budgeted item and will
require a budget amendment to the Utility Fund. This item has been added to the mid year budget
amendments.
Legal Considerations
N/A
Board/Commission Recommendation
N/A
Staff Recommendation
Staff recommends approval of WYL-14 for an amount not to exceed $7,500.00.
Attachment
Work Order for Professional Services - WYL-14
p)(f) %dim
Prepared y City Manager Approval
04/16/96 17:00 IT214 490 7163 THE HOGAN CORP. i-+y WYLIE-COLLINS Q 001/003
April 12, 1996
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-I4
FOR
NORTHEAST WYLIE INDUSTRIAL DISTRICT STUDY
CITY OF WYLIE,TEXAS
This will constitute authorization by the City of Wylie, Texas (City), for The Hogan Corporation,
Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
A. PROJECT DESCRIPTION
The City proposes to investigate future development potential and the possible positive and
negative impacts on the City of Wylie with respect to economic, traffic, and infrastructure
considerations. The Engineer (including subconsultants) proposes to perform the various
investigations, studies, and analysis to assist the City in preparing for consideration of future
development in the area.
The Engineer proposes to utilize the services of TT Dunkin& Associates, Inc. and TSI, Inc. to
provide land planning and traffic analysis services as they relate to this project. The Engineer
will provide analysis of the capital improvements program as well as coordination of the efforts
of all involved.
The services described herein are to be performed in accordance with the applicable sections of
the Agreement for Engineering Services by and between the City and the Engineer, as
approved on July 27, 1993. A description of each project is as follows:
B. PRE-WORK CONFERENCE
The Engineer and subconsultants will meet with the City to discuss the aspects of the project,
schedule, procedures of communication, preparation of preliminary layouts and reports,
assignment of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this project. Other work and review conferences will be
scheduled throughout the progress of the Study Phase.
1
04/16/96 17:01 12214 490 7163 THE HOGAN CORP. W'YLIE-COLLINS fJ002/003
April 12, 1996
C. STUDY PHASE
1. Preliminary Planning and Research
a. Obtain, from the City, all available information with regard to current and past
interest in the subject property by public and private entities.
b. Evaluate land use proposals which could be translated into zoning districting and
standards.
c. Assess traffic accessibility needs for possible land use proposals.
d. Assist staff in analysis of potential revenues from property and sales tax and related
economic impacts.
e. Attend meetings as requested by City Manager.
f Take photographs of the existing conditions along the routes of the study area to
identify areas of special concern in design and possible problems to resolve_
g. Present preliminary planning alternatives, cost projections, and recommendations to
the City.
F. BASIS OF COMPENSATION
1. Availability of Funds
The City agrees that funds, to the extent required, are currently available and sufficient
to complete all phases of the proposed engineering services authorized under this
Proposal.
All invoices submitted by the Engineer and approved by the City shall be paid within
thirty(30)days of the invoice date.
For any payments not made within thirty(30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30)days from the date of the statement.
2. Study Phase
The City shall make payments to the Engineer for performing the engineering
services described in the Study Phase on a monthly basis in accordance with
2
04/16/96 17:01 '3'214 490 7163 THE HOGAN CORP. -+- -* WYLIE-COLLINS j 003/003
April 12, 1996
Table 'A'. The fees for compensation to the Engineer shall not exceed the
amounts shown in Table'A' for the project.
TABLE 'A'
Principal Engineer/Project Manager $80-$100/hr
Principal Planner Consultant $80-$100/hr
Principal Mobility/Transportation Consultant $100/hr
Designer/Technical Support Staff $40-55/hr
Clerical $30/hr
Total Fee(Not to Exceed) $7,500
G. METHOD Of PAYMENT
Compensation for work described in Exhibit "A" shall be based on the direct salary cost of
ENGINEER's personnel and subcontractors, plus reimbursement of all direct non-labor
expenses. CITY shall pay ENGINEER its fees and expense based on the presentation by
ENGINEER to CITY of a monthly statement for all current amounts earned under the
Contract, together with all necessary supporting documentation confirming and verifying the
accuracy of the fees and expenses. CITY shall have sole discretion in the approval or
disapproval of any compensation to ENGINEER. All personnel costs shall be calculated on an
hourly basis. The hourly rates are described in Exhibit"A".
H. COMPLETION SCHEDULE
The design work to be performed, as authorized herein, is estimated to be completed within
ninety(30)calendar days after the approval of this Proposal.
APPROVED: ACCEPTED:
CITY OF WYLIE,TEXAS THE HOGAN CORPORATION
By By --
Mike Collins Gregory S. MacLean, RE_
City Manager Vice President
Attest Attest
Date Date
3
W .a City Council
#8
Agenda Communication cation for April 23, 1996
Mid year Budget Amendments
Issue
Discuss and Consider approval of an ordinance of the City of Wylie, amending the budget for
Fiscal Year 1996, beginning October 1, 1995 and ending September 30, 1996; repealing all conflicting
ordinances; containing a severability clause; and providing for an effective date.
Background
Assumptions that form the basis for revenue and expenditure projections are made in August
preceding adoption of the budget in September. The mid-year budget review process enables the City
to determine the validity or accuracy of the assumptions. The process also contemplates that the City
operates in a dynamic environment and that actions are required to appropriately respond to the change
in conditions.
The proposed budget amendments consist of two types, operating and technical. The Operating
Amendments include; General Fund - Revenue increases, General Fund - Departmental Expenditure
Reductions, General Fund - Departmental Expenditure Increases, Personnel - Market Survey Transfers,
Service Center Fund - Operating Transfers.
The funding for the market surveys is included in the original FY1996 Budget, Combined Services
departmental budgets in the General and Utility Funds. The budget amendment is necessary in order to
transfer the funds to the appropriate departments. This process is established by City Charter regarding
budget transfers. Attachments 4 and 5 represent the necessary redistribution of funds.
The technical amendments include; Utility Construction - Sub-Fund (Bond Projects), Fleet
Replacement Fund - Payment for the Quint Fire truck, 4B Sales Tax Fund - Receipt of the$1,710,000
Sales Tax Revenue Bonds Proceeds - Series 1996.
The Utility Construction Sub-Fund contains estimated expenditures of $2,855,880. Previous
years budgets and the current fiscal year budget would have accounted for and represented the bond
program "Off-Budget". Separate reports would have been written and presented to City Council,
auditors, etc. Staff is recommending that the bond program be represented "On-Budget". This change
will more accurately represent actual revenues and expenditures to the City Council and the public.
The Fleet Replacement Fund amendment is necessary because while funding was received in
FY1995, the City must show the expenditure in the year it was made. City took receipt of the truck in
FY1996.
The budget amendments relating to the 4B Sales Tax Revenue bonds are necessary to record
the bond issue and to comply with legal requirements. The Legal Considerations Section will provide
specific detail.
Financial Considerations
GENERAL UTILITY
FUND FUND
Increase in Revenues $33,800 $15,000
Less Increases in Expenditures (32,3101 (43,500)
Net Change to Fund Balance $1,490 ($28,500)
Ending Fund Balance $837,890 $854,670
ORIGINAL AMENDED
BUDGET BUDGET
Total Expenditures $10,705,560 $15,212,260
Total Revenues $10,054,120 $13,847,360
Net Increases in Expenditures $4,506,700
Net Increase in Revenues $3,793,240
Legal Considerations
The bond covenants for the $1,710,000 in Sales Tax Revenue Bonds requires that separate debt
service and capital improvements funds be established. The new "4B" Parks, Recreation, Library Debt
Service Fund will account for the payment of debt service and the revenue bond reserve account. This
new debt service fund relates to sales tax revenue only and will not be subject to the Truth-in-Taxation
calculations required in the General Debt Service. The bond funding for capital improvements will be
accounted for separately in the new "4B" Parks, Recreation, and Library Construction Fund.
Board/Commission Recommendation
N/A
Staff Recommendation
It is recommended that the City Council approve the amendments as proposed and adopt the
ordinance amending the Fiscal Year 1995-96.
Attachments
Attachment 1 - Combined Summary
Attachment 2 - General Fund Detail
Attachment 3 - Utility Fund Detail
Attachment 4 - Summary of General and Utility Fund Proposed Budget
Amendments
Attachment 5 - Market Survey Detail
Attachment 6 - Utility Construction Fund Detail
Attachment 7 - "4B" Parks, Recreation and Library Fund Detail
Attachment 8 - "4B" Parks, Recreation and Library Debt Service Fund
Attachment 9 - "4B" Parks, Recreation and Library Construction Fund
Attachment 10 - Proposed Budget Amendments and Projected Fund Balance
Attachment 11 - Service Center Fund Detail
Attachment 12 - Service Center Project Detail
Attachment 13 - Fleet Replacement Fund Detail
•
-11111112_ Cok44,14
Prep &Approved y City Manager Approval
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET
FOR THE FISCAL YEAR 1996 BEGINNING OCTOBER 1, 1995 AND ENDING
SEPTEMBER 30, 1996, BY AMENDING ORDINANCE NO. 95-22; REPEALING ALL
CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has heretofore adopted Ordinance No. 95-22 adopting a
Budget and appropriating resources for Fiscal Year 1996(FY 96), beginning October 1, 1995
and ending September 30, 1996; and,
WHEREAS, the Staff has presented information to the Council concerning the actual income
and expenses for the first half of FY 96 and made comparisons of such information to the
heretofore budgeted projections; and,
WHEREAS, based upon such review the Staff has recommended to the Council that certain
amendments to the Budget, as hereinafter set forth, be made to facilitate operation and
administration of the operations of the City for the balance of FY 96; and,
WHEREAS, the Council has the authority to make amendments to the City Budget under
Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the Council has determined that the proposed amendments to the FY 96
Budget, with the revenues and expenditures therein contained, is in the best interest of the City
and therefore desires to adopt the same by formal actions;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, as follows:
SECTION I
The proposed amendments to the FY 96 Budget of the City of Wylie, as heretofore adopted
by Ordinance No. 95-22, as summarized in Attachment 1 which is attached hereto and fully
incorporated herein by reference, be, and the same hereby are, completely adopted and approved
as amendments to the said FY 96 Budget.
1
SECTION II
All portions of the existing FY 96 Budget and Ordinance 95-22, except as specifically
herein amended shall remain in full force and effect, and not be otherwise effected by the
adoption of this amendatory ordinance.
SECTION III
Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance
be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity
of this ordinance as a whole or any part or provision thereof, other than the part or parts as
.declared to be invalid, illegal, or unconstitutional.
SECTION IV
This ordinance shall be in full force and effect from and after its adoption by the City
Council and publication of its caption as the law and the City Charter provide in such cases.
SECTION V
That all other ordinances and code provisions in conflict herewith are hereby repealed to the
extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not
in conflict herewith shall remain in full force and effect.
SECTION VI
The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not
be construed as abandoning any action now pending under or by virtue of such ordinance; nor
shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or
to accrue, nor as effecting any rights of the municipality under any section or provisions of any
ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this
23rd day of April, 1996.
By
James D. Swartz
Mayor
2
ATTEST:
Susan Shuler
City Secretary
3
CITY OF WYLIE
PROPOSED FY 96/96 MID-YEAR BUDGET AMENDMENTS
April 23,1996
COMBINED SUMMARY
1995-96 1995-96
ALL FUNDS' UTILITY 4B (OP) 4B(DSF) 4B (CPF) ALL FUNDS NET CHANGE
ORIGINAL GENERAL UTILITY CONSTRUCTION PARKS,REC. DEBT SERVICE CONSTRUCTION STREET SERVICE FLEET AMENDED For Purposes
BUDGET FUND FUND FUND AND LIBRARY FUND FUND FUND CENTER REPLACEMENT BUDGET of Comparison
BEGINNING BALANCES 4,115,200 n/a n/a n/a n/a n/a n/a n/a n/a n/a 4,115,200 n/a
REVENUES:
Ad Valorem Taxes 2,424,430 2,424,430 I' 0
Non-property Taxes 1,082,600 1,082,600 0
Franchise Fees 556,000 556,000 0
Licenses and Permits 120,000 120,000 0
Intergovernmental 301,700 5,000 250,000 75,110 334,080` 965,890 664,190
Service Fees 3,139,990 15,200 3,155,190 15,200
Court Fees 186,400 8,600 195,000 ;,i 8,600
Interest&Miscellaneous Income 243,000 5,000 15,000 128,480 (37,400) 4,200 25,000 23,500 6,000 412,780 169,780
Bond Proceeds 1,600,000!' 2,527,400 (1,600,000) 149,150 1,560,860 4,237,410 2,637,410
Transfers from Other Funds 400,000 47,700 250,360 698,060 298,060
TOTAL REVENUES 10,064,120 33,800 15,000 2,905,880 (1,637,400) 201,050 1,585,860 98,610 256,360 334,080 13,847,360 3,793,240
EXPENDITURES:
General Government 1,631,190 (26,220) 1,604,970 (26,220)
Public Safety 1,429,410 (170) 334,080 1,763,320 333,910
Urban Development 210,640 (4,200) 206,340 (4,200)
Streets 661,860 (86,160) 466,690 (86,160)
Community Services 943,000 ;,(2,400) 32,000 972,600 29,600
Utilities 1,352,520 23,600 1,376,120 23,600
Debt Service 1,680,440 (200,840) 47,700 1,527,300 (153,140)
Capital Projects 1,805,100 2,839,360 (606,910) 1,547,500 75,110 236,190 5,896,350 4,091,250
Economic Development 701,510'' 701,610 0
Transfers to Other Funds 400,000 151,460 19,900 16,520 47,700 62,480 698,060 298,060
TOTAL EXPENDITURES 10,705,560 32,310 43,500 2,855,880 (728,050) 47,700 1,547,500 137,590 236,190 334,080 15,212,260 4,506,700
ENDING BALANCES 3,463,760 2,750,300
NET CHANGE TO FUND BALANCE $1,490 ($28,500) $50,000 ($909,350) $153,350 $38,360 ($38,980) $20,170 $0 (6713,460) ($713,460)
TOTAL REVENUES $ 13,847,360
NET DECREASE(INCREASE)IN FUND BALANCE: Original Budget 651,440
Amended Budget 713,460
TOTAL APPROPRIABLE FUNDS $ 15,212,260 15,212,260
All funds are included in the Original Budget and Amended Budget columns. However,individual fund
columns do not include Community Park,Development Corporation and Debt Service because those n
funds do not require any Operating or Technical Amendments. ?
C:199-PAMIBUDGET9MUDAM988.WK4
Attachment 2
CITY OF WYLIE
GENERAL FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
OPERATING AMENDMENTS
Apri119,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $858,600 n/a n/a $858,600
REVENUES:
Ad Valorem Taxes $1,871,850 $1,871,850
Sales Taxes 541,600 541,600
Franchise Fees 556,000 556,000
Licenses and Permits 120,000 120,000
-Intergovernmental Revenues(TSI reimb) 59,200 5,000 64,200
Service Fees 429,800 15,200 445,000
Court Fees 186,400 8,600 195,000
Interest Income 55,000 5,000 60,000
Miscellaneous 31,000 31,000
Proceeds of GFA Dispositions 0 0
Other Financing Sources 250,000 250,000
TOTAL REVENUES $4,100,850 $33,800 $0 $4,134,650
TOTAL AVAILABLE RESOURCES $4,959,450 $33,800 $0 $4,993,250
EXPENDITURES:
City Council $64,310 $1,300 $63,010
City Manager 164,030 6,450 3,250 167,230
City Secretary 68,670 15,000 1,350 82,320
Municipal Court 83,530 1,650 81,880
Finance 338,850 6,750 332,100
Building and Fleet Services 85,140 1,700 83,440
Combined Services(TSI Eng Fees) 766,200 5,000 35,720 735,480
Animal Control 47,460 950 46,510
TOTAL GENERAL GOVERNMENT 1,618,190 26,450 52,670 1,591,970
Police 936,880 17,300 18,750 935,430
Fire 441,530 4,180 2,900 442,810
TOTAL PUBLIC SAFETY 1,378,410 21,480 21,650 1,378,240
Community Development 210,540 4,200 206,340
TOTAL URBAN DEVELOPMENT 210,540 0 4,200 206,340
Streets 551,850 _ 86,160 465,690
TOTAL STREETS 551,850 0 86,160 465,690
Parks 185,580 3,800 3,700 185,680
Library 128,480 2,500 125,980
TOTAL COMMUNITY SERVICES 314,060 3,800 ........._6,200 311,660
Transfer to Service Center(dept decreases) 0 76,350 76,350
Transfer to Service Center 50,000 75,110 125,110
TOTAL OTHER USES 50,000 151,460 0 201,460
TOTAL EXPENDITURES $4,123,050 $203,190 $170,880 $4,155,360
ENDING FUND BALANCE $836,400 $837,890
Net Change $1,490
C.196-PAM\BUDGET96\BUDAM010.W K4
Attachment 3
CITY OF WYLIE
UTILITY FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
OPERATING AMENDMENTS
April 19.1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING WORKING CAPITAL $830,620 n/a n/a $830,620
REVENUES: '
Water Sales 1,280,000 1,280,000
Sewer Service 1,000,000 1,000,000
Sewer Pass Thru 208,000 208,000
Penalty&Interest 50,000 50,000
Water Tap Fees 16,000 16,000
Sewer Tap Fees 5,000 5,000
Reconnect Fees 2,000 2,000
Utility Pre-treatment Fees 15,500 15,500
Interest Income 25,000 15,000 40,000
Misc.Income 14,000 14,000
TOTAL REVENUES $2,615,500 $15,000 $0 $2,630,500
TOTAL AVAILABLE RESOURCES $3,446,120 $15,000 $0 $3,461,120
EXPENSES:
Utility Administration 136,660 650 2,750 134,560
Utilities(Water&Sewer) 403,400 7,500 8,050 402,850
Utility Billing 145,460 2,900 142,560
Combined Services-U/F:
Combined Services-General Items 131,000 36,000 6,850 160,150
Water Purchases 340,000 340,000
Sewer Treatment 180,000 180,000
Debt Service 876,430 876,430
Transfer to General Fund 250,000 250,000
Transfer to Service Center(depts) 100,000 19,900 119,900
Total Combined Services-U/F 1,877,430 55,900 6,850 1,926,480
TOTAL EXPENDITURES $2,562,950 $64,050 $20,550 $2,606,450
ENDING WORKING CAPITAL $883,170 $854,670
Net Change ($28,500)
C\96-PAM\BUDGET96\BUDAM6I 1.W K4
PROPOSED BUDGET AMENDMENTS FY 95/96
April 17,1996
DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT MARKET DEPARTMENT DESCRIPTION
BUDGETS BUDGET INCREASES SURVEYS NET BUDGET DEPT. INCREASES
(REDUCTIONS) (DECREASES) INCREASE(DECREASE) (DECREASES)
General Fund:
City Council 64,310 (1,300) 0 0 (1,300)
City Manager 164,030 (3,250) 5,800 650 2,550 City Manager Market Survey
City Secretary 68,670 (1,350) 15,000 0 13,650 Codification of Ordinances
Municipal Court 83,530 (1,650) 0 0 (1,650)
Finance 338,850 (6,750) 0 0 (6,750)
Facilites&Fleet 85,140 (1,700) 0 0 (1,700)
Combined Svcs 816,200 (16,300) 5,000 (19,420) (11,300) Traffic Studies-Reimbursable
Police 936,880 (18,750) 1,680 15,620 (17,070) Plano Contract-800 MHZ Radio
Fire 441,530 (2,900) 1,030 3,150 (1,870) Plano Contract-800 MHZ Radio
Animal Control 47,460 (950) 0 0 (950)
Community Dev 210,540 (4,200) 0 0 (4,200)
Streets 551,850 (11,050) (75,000) 0 (86,050) Alley Work Transferred to Street CPF
Parks&Rec 185,580 (3,700) 3,800 0 100 Park Maintenance Worker
Library 128,480 (2,500) 0
Transfers Out 0 0 75,000 75,000 Transfer to Service Center
Sub-total 4,123,050 (76,350) 32,310 0 (41,540)
Utility Fund:
Utility Admin. 136,660 (2,750) 0 650 (2,750)
Utilities 403,400 (8,050) 7,500 0 (550) Rush Creek Lift Station
Utility Billing 145,460 (2,900) 0 0 (2,900)
Combined Svcs 1,877,430 (6,200) 36,000 (650) 29,800 General Engineering Fees
Sub-total 2,562,950 (19,900) 43,500 0 23,600
D
5i
TOTAL 6,686,000 (96,250) 75,810 0 (17,940) 3
m
I
A
TOTAL 04/19/96
Attachment 5
Memorandum
from the desk of Barbara LeCocq
TO: Mike Collins, City Manager
DATE: April 16, 1996
re: Market Survey Salary Adjustments
Previously the City Council approved for FY '96, $20,000 in the General Fund (dept. 181) and
$5000 in the Utility Fund (dept 719) for market salary adjustments. Council approval is now
requested for the transfer of funds from these repository departments to the appropriate departments
for funding of the salary adjustments described below. All market survey increases were based on
pre-merit rates and are in addition to the merit increase.
❑ Police Department
Police Sergeant 7% inc. $5180
Police Patrol/CID 7% inc. 8730
Communications officer 4% inc. 1710
Total Police Department $15,620
❑ Fire Department
Firefighters 7% inc. $1940
Fire Lieutenant 7% inc. 1210
Total Fire Department 3,150
❑ City Manager Department
Asst. to the City Manager 3.5% inc. $ 650
Total General Fund $19,420
Li Utility Administration
Asst. to City Manager 3.5% inc. $ 650
Total Utility Fund $ 650
Total $20,070
All market increases are retro-active to the effective date of the merit increase(March 25, 1996).
C:\OFFICE\WPWIN\WPDOCS\MKTINC.WPD
Attachment 6
CITY OF WYLIE
UTILITY CONSTRUCTION FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED RETAINED EARNINGS
TECHNICAL AMENDMENTS
Apri119.1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $0 n/a n/a $0
REVENUES:
Interest Income 0 75,000 75,000
Accrued Interest Income 0 53,480 53,480
Grant Proceeds 0 250,000 250,000
Bond Proceeds 0 2,527,400 2,527,400
TOTAL REVENUES $0 $2,905,880 $0 $2,905,880
TOTAL AVAILABLE RESOURCES $0 $2,905,880 $0 $2,905,880
EXPENDITURES:
Water&Sewer Construction Projects 0 2,839,360 2,839,360
Transfer to Service Center Fund 0 16,520 16,520
TOTAL EXPENDITURES $0 $2,855,880 $0 $2,855,880
ENDING FUND BALANCE $0 $50,000
Net Change $50,000
C:\96-PAM\BUDGET96\BUDAM612.W K4
Attachment 7
CITY OF WYLIE
"4B" PARKS,RECREATION AND LIBRARY FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
TECHNICAL AMENDMENTS
April 19,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE ($76,500) n/a n/a ($76,500)
REVENUES:
Sales Tax $270,500 $270,500
Interest Income 40,000 37,400 2,600
Other Financing Sources:
Revenue Bond Proceeds 1,600,000 1,600,000 0
TOTAL REVENUES $1,910,500 $0 $1,637,400 $273,100
TOTAL AVAILABLE RESOURCES $1,834,000 $0 $1,637,400 $196,600
EXPENDITURES:
Park Master Plan 0 32,000 32,000
TOTAL COMMUNITY SERVICES 0 32,000 0 32,000
Library-Capital Purchases 0 0
Community Center 45,000 45,000 0
Central Park 480,000 480,000 0
Library Expansion 25,000 25,000 0
Parks-Improvement to Existing 0 0
Gen.Fund Loan Interest 6,240 3,410 2,830
Bond Issue Costs _._..._53,500 53,500 0
TOTAL CAPITAL PROJECTS 609 740 0 606 910 _ 2,830
Debt Service Interest 58,340 58,340 0
Debt Service Reserve 142,500 142,500 0
TOTAL DEBT SERVICE 200,840 0 200,840 0
Transfer to 4B Debt Service 0 47,700 47,700
TOTAL TRANSFERS ._ 0 47,700 _0 47 700
TOTAL EXPENDITURES $810,580 $79,700 $807,750 $82,530
ENDING FUND BALANCE $1,023.420 $114,070
Net Change ($909,350)
Notes:
The Bond Covenants for the sale of the$1,710,000 in revenue bonds requires that a debt service and a
capital improvements fund be established. The monies related to debt service are being moved to the new
debt service fund. The monies related to capital projects are being sent to the capital improvements fund.
C:\96-PAM\BUDGET96\BUDAM 131.W K4
Attachment 8
CITY OF WYLIE
"4B" PARKS,RECREATION AND LIBRARY DEBT SERVICE FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
TECHNICAL AMENDMENTS
April 19.1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $0 n/a n/a $0
REVENUES:
Interest Income 0 4,200 4,200
Bond Proceeds-Reserve Amount 0 149,150 149,150
Transfer from 4B Operating Fund 0 47,700 47,700
TOTAL REVENUES $0 $201,050 $0 $201,050
TOTAL AVAILABLE RESOURCES $0 $201,050 $0 $201,050
EXPENDITURES:
Debt Service-Principal 0 0 0
Debt Service-Interest 0 47,300 47,300
Debt Service-Fiscal Agent 0 400 400
TOTAL EXPENDITURES $0 $47,700 $0 $47,700
$0 $153,350
Net Change $153,350
C:\96-PAM\BUDGEi96\BUDAM3I2.W K4
Attachment 9
CITY OF WYLIE
"4B" PARKS,RECREATION AND LIBRARY CONSTRUCTION FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
TECHNICAL AMENDMENTS
Apri119,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $0 n/a n/a $0
REVENUES:
Interest Income 0 25,000 25,000
Bond Proceeds 0 1,560,860 1,560,860
TOTAL REVENUES $0 $1,585,860 $0 $1,585,860
TOTAL AVAILABLE RESOURCES $0 $1,585,860 $0 $1,585,860
EXPENDITURES:
Community Center 0 175,000 175,000
Library Renovation 0 225,000 225,000
Central Park 0 1,000,000 1,000,000
Library-Capital Purchases 0 50,000 50,000
Parks-Improvements to existing 0 50,000 50,000
Bond Issue Costs 0 47,500 47,500
TOTAL EXPENDITURES $0 $1,547,500 $0 $1,547,500
ENDING FUND BALANCE $0 $38360
Net Change $38,360
C:\96-PAM\BUDGEP96\BUDAM 420.W K4
Attachment 10
CITY OF WYLIE
STREET FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
OPERATING AMENDMENTS
April 19,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $1,442,540 n/a n/a $1,442,540
REVENUES:
Interest Income 30,000 23,500 53,500
Street Assessments 2,500 2,500
Recovery of Prior Year Expend.(Perimeter) 0 75,110 75,110
Bond Proceeds 0 0
TOTAL REVENUES 32,500 98,610 0 131,110
TOTAL AVAILABLE RESOURCES $1,475,040 $98,610 $0 $1,573,650
EXPENDITURES:
Contractual Services 50,000 50,000
Capital Outlay 1,300,000 75,110 1,375,110
Transfer to Service Center Fund 0 62,480 62,480
TOTAL EXPENDITURES $1,350,000 $137,590 $0 $1,487,590
ENDING FUND BALANCE $125,040 $86,060
Net Change ($38,980)
C:\96-PAM\BUDGEf96\BUDAM4I I.W K4
Attachment 11
CITY OF WYLIE
SERVICE CENTER FUND
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
OPERATING AMENDMENTS
Apri119,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $317,920 n/a n/a $317,920
REVENUES:
Interest Income 8,000 6,000 14,000
Transfer from General Fund(dept reductions) 50,000 76,350 126,350
Transfer from General Fund(Street dept) 0 75,110 75,110
Transfer from Street Construction(Premier) 0 62,480 62,480
Transfer from Utility Construction(Premier) 0 16,520 16,520
Transfer from Utility Fund(dept reductions) 100,000 19,900 119,900
TOTAL REVENUES $158,000 $256,360 $0 $414,360
TOTAL AVAILABLE RESOURCES $475,920 $256,360 $0 $732,280
EXPENDITURES:
Contractual Services 25,000 25,000 0
Capital Improvements 430,100 261,190 691,290
TOTAL EXPENDITURES $455,100 $261,190 $25,000 $691,290
ENDING FUND BALANCE $20,820 $40,990
Net Change $20,170
Note:
Available resources include a restricted amount of$16,720 for Animal Shelter contribution.
C:\96-PAM\BUDGE 96\BUDAM45I.WK4
SERVICE CENTER PROJECT
ARCHITECT
BUDGET TOTAL PROJECT FY96 FY97 TOTALS PROJECTED PROJECTED
HATFIELD,CROOKLESS COSTS EXPENDITURES EXPENDITURES FY96&FY97 START DATE STOP DATE
BUILDING 365,400 499,734 499,734 0 499,734 5/96 9-10/96
SITE 102,000 137,533 71,332 66,201 137,533 3/96 5/96, 1/97
FENCE 6,500 0 0 0 0 10/96 10/96
SECURITY GATE 8,000 0 0 0 0
481,900 637,267 571,066 66,201 637,267
FEES 33,520 33,520 33,520 0 33,520
TOTAL 515,420 670,787 604,586 66,201 670,787
SITE-UTILITIES 10,000 1,300 1,300 0 1,300 3/96 5/96
ROAD 31,200 79,000 79,000 0 79,000 1/96 2/96
LANDSCAPE/IRR 10,000 10,000 0 10,000 10,000 10/96 10/96
TRANSITION EXPENSES 0 13,570 6,400 7,170 13,570
CONTINGENCY 45,000 17,000 0 17,000 17,000
96,200 120,870 86,700 34,170 120,870
PROJECTED 611,620 791,657 691,286 100,371 791,657 11/96
FUNDING RECAP: BUDGET SUMMARY PROJECT REDUCTIONS AND DEFERRALS
Available Funds 473,000 791,657 Total Costs Reductons/Deferrals Delays
2%Budget Reductions 96,250 723,250 Less Funds Available 1. Project Cost 32,825
Perimeter Street 75,000 68,407 Unfunded Reductions
Street CPF 62,477 2. FY98 Deferrals 23,181
• Utility Construction 16,523 CO 791,657 Total Project Cost
723,250 (691,286)FY96 Expenditures
100,371 FY97 Expenditures 3. Alt.#1 Delay of 16,882
2 Service Bays
TRANSITION EXPENSES 723,250 Funds Available
1. Phone System 6,400 (691,286_1FY96 Expenditures 4. Alt.#2 Delay of 6,721
2. Furniture/Fixtures 5,170 CL) 31,964 Warehouse Area
3. Miscellaneous 2,000 9
13 570 5. Alt.#3 Delay of 16,750 ;
Interest Earnings on Bond Funds Finish-Out Svc. Bay
(. Reception Area and Training/Lunch Room 56,006 40,353
LND
SVCPROJ.WK4 04/19/96
Attachment 13
CITY OF WYLIE
FLEET REPLACEMENT FUND •
PROPOSED BUDGET AMENDMENTS AND PROJECTED FUND BALANCE
TECHNICAL AMENDMENTS
Apri119,1996
Original Amended
Annual Annual
Budget Increases Decreases Budget
BEGINNING BALANCE $127,220 n/a n/a $127,220
REVENUES:
Auction Proceeds 5,000 5,000
Contributions from Departments 124,190 124,190
Contributions from Municipality 0 334,080 334,080
Interest Income 3,000 3,000
Miscellaneous Revenue 0 0
TOTAL REVENUES $132,190 $334,080 $0 $466,270
TOTAL AVAILABLE RESOURCES $259,410 $334,080 $0 $593,490
EXPENDITURES:
Auction Expenses 0 0
Capital Equipment:
Police 51,000 51,000
Fire 0 334,080 334,080
Animal Control-General Government 13,000 13,000
Utilities 16,000 16,000
TOTAL EXPENDITURES $80,000 $334,080 $0 $414,080
ENDING BALANCE $179,410 $179,410
Net Change $0
C:196-PAMlBUDGET96,BUDAM71 i.WK4
CITY OF WYLIE
Proposed Operating Amendments to Revenue Budgets
April 23, 1996
Original Budget Increase New Budget
General Fund
Intergovernmental
County Grant $4,000 $5,000 $9,000
Service Fees
911 Fees 49,000 7,000 56,000
Alarm Permits 3,000 3,000 6,000
Development Fees 4,800 5,200 10,000
Court Fees 186,400 8,600 195,000
Interest Income 55,000 5,000 60,000
General Fund Increase 33,800
Utility Fund
Interest Income 25,000 15,000 40,000
Utility Fund Increase 15,000
Street Fund
Interest Income 30,000 23,500 53,500
Recovery of Prior Year Expense 0 75,110 75,110
Street Fund Increase 98,610
Service Center Fund
Interest Income 8,000 6,000 14,000
Transfer From General Fund(depts) 50,000 76,350 126,350
Transfer From General Fund(Street dept) 0 75,110 75,110
Transfer From Street Construction 0 62,480 62,480
Transfer From Utility Construction 0 16,520 16,520
Transfer From Utility Fund (depts) 100,000 19,900 119,900
Service Center Fund Increase 256,360
TOTAL REVENUE INCREASE
FOR OPERATING AMENDMENTS 403,770
C:196-PAMIBUDGET961BUDAMREV.WK4
Wylt City Council #10
Agenda Communication for 0prll 23, 1996
11
Authorizing Contract for Municipal Service Center
Issue
Discuss and consider authorizing the City Manager to enter into a contract with
Rogers-Blair Construction Inc. for construction of the Municipal Service Center not to
exceed an amount set by Council.
Background
During the preparation of the FY95 Budget, different funding sources were identified
for the proposed Service Center budget, including bond monies and contributions from the
Utility Fund & General Fund. These sources were combined for a total budget for the
Service Center based on what was believed to be the maximum amount of money that
would be acceptable without drawing down from the General Fund reserve balance.
A budget of $450,000 was forwarded to City Council in FY96. Unfortunately, this
figure was not based on any preliminary design information. It appears that a specific
amount was identified and then, after the fact, we would go out and see what we could
build for that amount. Furthermore, this number did not even represent what the total
project costs were. This figure did not include the funding necessary for the extension of
Hensley Road and related utility improvements to the site. The figure of$450,000 was bad
for at least two reasons. One, it was not based on any preliminary costs, and two, the
figure did not represent the total project costs. Had the cost of the extension of Hensley
Road and the related utility extension been reflected in the original budget, it would have
resulted in an increase of$100,000.
The other significant cost factor that resulted in an additional $200,000 increase in
the proposed project budget was the bid estimate represented from the contractor for the
actual construction of the building. If you were to add the $300,000 to the figure that was
adopted in the FY96 Budget then we would be very close to the current total project cost
of$791,000. A legitimate question from City Council is "Why was that figure advanced to
City Council if those two things were true?" I cannot answer that question. The only thing
we can do is to deal with the situation as it currently exists.
We have a very difficult challenge in being fiscally responsible to both current and
future taxpayers and of providing a functional, practical facility so that your City Staff can
provide the high level of service which the citizens demand. The City Council has
established, through the emphasis on cleaning up the community and maintaining quality
development standards, that this facility will be built to at least a minimum standard that
would be required of any business or residential development coming into the city today.
A meeting took place Friday morning, April 19, 1996 with the architect, the
contractor, Mike Phillips, Greg MacLean, J.C. Worley, and myself. The objective was to
identify specific areas to reduce the actual cost of the facility and to identify other items
that could be eliminated or deferred until the future. We will be evaluating this facility based
on current needs as well as future needs. Council will be making a difficult decision of
determining whether we will can build today for a known cost, or defer to the future when
we know prices will increase.
Staff has identified several sources of revenue that City Council could choose to
spend on the Service Center. One source that Council has not made mention of to date,
is to draw down on General Fund or Utility Fund reserve balances. With regard to budget
and reserve fund, it is my understanding that City Council wanted to accomplish several
objectives. One was to reestablish the integrity of the Budget. Secondly to build up the
fund balances to a creditable level. The recent sale of bonds has reinforced that the City
Council has been successful in accomplishing these two objectives. The City's Financial
Advisor, David Medenich, has been asked a question regarding the amount of funds that
he would feel comfortable in recommending to City Council that it could draw down from
the General Fund reserve balance. He indicated that as much as $250,000 could be
shifted form reserve fund and the balance still be considered very favorable. One of the
primary purposes that a fund balance is generated is to afford the City an opportunity to
make investments in a capital project and that is not considered to be a non-recurring
expense. If the City Council chooses to make an investment in this facility, funding is
available.
Financial Considerations
In FY96, the amount budgeted for the Service Center Fund was $473,000. Other
sources of funding have been identified to supplement this amount and have been
presented to Council during previous discussions.
Legal Considerations
N/A
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachment )1(ljurz,C0avv)•
sAb
Prepared by City Manager Approval
1.1-1.3-1 99b I 0:33AM f=kUM•1 HC;A 1 NC; `I 41 t 3b3 a I z... ,
Hatfield Crookiess Architects, Inc. r , Architecture' Master Planning
,-1\tit/Id
$pace Planning+ Interiors
h�tirj vr Construction Management
Al
April 22, 19962Z/44°
Mr. Mike Collins
City Manager
City of Wylie
P. O. Box 428
Wylie, Texas 75098
Re: Post Bidding Addendum
Municipal Service Center, City of Wylie, Texas
HCA #95046
Dear Mr. Collins
In response to our meeting last Friday, April 19, 1996, 9:00 am in the City
Conference Room with you, City staff and council members, Michael Blair (President,
Rogers Blair General Contractors, Inc.), and me (the Architect), we offer the following
"Post Bidding Addendum" items for the Owner's review and action.
As you are aware, Bids were properly advertised, opened and read aloud by City
Staff personnel on Friday, March 29, 1996. At that time, five (5) bonafide bids were
opened by City Staff. The apparent low bidder was designated by the City Staff to be
Rogers Blair General Contractors, Inc., Michael Blair, President, 110 Industrial Drive,
Forney TX 75126, 214/565-4499 with the Base Bid of $537,240.00. With the low bid
considerably above anticipated allocations, we were directed to enter into direct
negotiations with the Low Bidder to determine various items of cost savings and value
engineering which could be presented to the City (the Owner) for consideration. The
following items have been determined through friendly negotiations involving the Owner,
the Architect, and the Low Bidder (Rogers Blair General Contractors, Inc/Michael Blair,
President).
This Post Bid Addendum has been formulated by the collective meetings of the City
of Wylie Staff, The Architect, and through the cooperation of Michael Blair (President of
Rogers Blair General Contractors, Inc.). Upon Owner review and approval, the following
Post Bid Addendum can and will become a part of the Owner-Contractor agreement for
the construction of the work with the following changes.
1. Service Bay Shell-In (only): Delete all interior finishes, electrical, mechanical,
partitions, overhead doors, and other finish items in the interior of the high bay, tilt
concrete building including Service Bays 121, Office 122, Tire Work Area 123, and
200. The exterior of the high bay area and its roof remain as drawn without any of
the roof equipment. Delete entirely the construction related to Battery and Oil
Storage 124. The trench drain is to be formed, covered with grate(s), and plumbed
with drain lines and oil separator as drawn. #1 Deduct 428.168.00>
Norman P. Hatfield, Jr.. Principal Architect Hatfield Crooklese Architects, In-e
Christian H. Crookiess. principal Architect 7515 Greenville Avenue Suite 310 LS519 Dalas,Texas 76231
214r363-9100 (FAX: 2141363-0143)
4-23-1996 10:34AM FROM HCA INC 214+363 0143 P. 2
Mike Collins, Post Bidding Addendum, Service Center (HCA#95046), City of Wylie
April 22, 1996
Page 2
2. Service Bay Deletion (complete): Delete entirely all of the high bay concrete
wall panels between grid lines #1 and #6 and between #A through #H with
corresponding deletions of all roofing, foundations, piers, slabs, drain lines and oil
interceptor unit, mechanical, and electrical services not deleted in item #1 above;
however, all building service lines and/or conduits shown to be extended to the
Service Bays shall be stubbed out and capped for the Owner's future service
access. The North, exterior wall from grid B-6 East to within 2'-5 1/2" of Grid H-6
shall be concrete tilt wall construction to match all of the low concrete exterior walls.
#2 Deduct 4.41.112.00>
3. Exterior Concrete Wall Panel Simplification: Refer to details 12/A7.01 and
13/A7.01. The horizontal band of vertical texturing (1/2" "Sinewave" pattern similar
to Elastomeric Form Liners #154) with continuous, horizontal top and bottom 2"
tapered reveals only to remain. Delete all other horizontal and vertical reveal line
network and grid work shown on the details. The exterior finish, coating of the
concrete exterior walls shall remain as specified. #3 Deduct <$4.500.00>
4. Exterior Fencing: Refer to Site Plan 1/A1.01. Reduce the linear footage of the
East and West fence from 316'-0" to 66'-0" (reduction of 250'-0" each side) for a
total reduction of 500'-0". Further reduce the fence from 9' height (8' fence + 1'
wired top) to T height (6' fence + 1' wired top). The 10' fence access gate, reduced
in height to match new fence height remains in the North fence.
#4 Deduct <$5.395.00>
5. Security Gate: Change from security gate to manually operated swing gates.
Reduce gate height to match fence height as described in #4 above.
#5 Deduct <$5.100.00>
6. Roof Drainage: Delete all interior roof drains and internal roof water collection
piping. Roof drainage to be changed from internal roof drains to thru-wall external
scuppers to square or rectangular downspouts to discharge onto concrete splash
blocks. Exterior metal Scuppers and downspouts to be galvanized and painted.
Contractor shall provide adequate number of Scuppers and adequate downspouts
as required to drain the roof per City code. Contractor to verify locations of
downspouts with the Architect. #6 Deduct <$3.200,00>
7. Site Features and Signs: Refer to Enlarged Site Plan 1/A1.02. At the median
on the North side of Hensley Lane, completely delete materials, services, and
accessories for the complete deletion of three (3) flag poles (detail 12/A1.04),
Norman P. Hatfield, Jr., Principal Architect Hatfield Crookioss Architects. Inc.
Christian H. Crookless. Principal Architect 7515 Greenville Avenue Suite 310 L8-519 Dallas,Texas 75231
214/363-9100 (FAX: 214/363-0143)
-
Mike Collins, Post Bidding Addendum, Service Center(HCA#95046), City of Wylie
April 22, 1996
Page 3
Large ground mounted Entry Sign (detail 11/A1.04), four (4) pole mounted entry
signs (details 13 and 13/A1.04), and all ground mounted lighting for flagpoles and
signs. #7 Deduct <$6.063.00>
8. Total of Post Bidding Addendum
(lines #1 thru #7): Deduct <$92,539.00>
9. Summary of Construction Pricing
Only Items #3, 4, 5, 6, and 7 (NIC #1 and #2):
Original Base Bid Amount: $537,240.00
Less Post Bidding Addendum amounts (#3 thru #7): Deduct <24,259.00>
Adjusted Base Bid Amount (Contract Sum) $512,981.00
10. Summary of Construction Pricing
Only Items #1, 3, 4, 5, 6, and 7 (NlC #2 only):
Original Base Bid Amount: $537,240.00
Less Post Bidding Addendum amounts (all except #2): Deduct <51,427.00>
Adjusted Base Bid Amount (Contract Sum) $485,813.00
11 . Summary of Construction
All Pricing Items #1, 2, 3, 4, 5, 6, and 7:
Original Base Bid Amount: $537,240.00
Less Post Bidding Addendum amounts (all, #1 thru #7): Deduct .492,539.00>
Adjusted Base Bid Amount (Contract Sum) $444,701.00
Contract Form:
It is the Owner's intent to enter into a Standard Form of Agreement Between Owner
and Contractor (AIA Document A101) for a stipulated amount. This Post Bidding
Addendum will be a part of the form of agreement.
We trust that the above information is as you have requested. If you and/or the
Council have questions or if you need additional information, please feel free to call. We
await your and the Council's direction.
Sincerely
ield Crookless Architects, Inc.
N rman P. Hatfield, Jr.
Exec. Vice-President
Norman P. Hatfield, Jr., Principal Architect Hatfield Crooktess Architects, Inc.
Christian H. Crooktess, Principal Architect 7515 Greenville Avenue Suite 3104 LB-519 (FAX: 4/3 Dallas,Texas
7523)