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07-09-1996 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex July 9, 1996 7:30 p.m. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE OATHS OF OFFICE - Newly Appointed and Reappointed Board and Committee Members PRESENTATIONS Presentation of Library Design Phase EXECUTIVE SESSION Hold Executive Session Under Section 551.071 Consultation with Attorney: 1. Consult with City Attorney Regarding Pending Litigation, City of Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial District 2. Consult with City Attorney and Seek Advice on Contemplated Litigation and Potential Settlement with Texas By Products a/k/a Griffin Industries ACTION ITEMS 3. Consider and Act upon a Contract with Texas By Products a/k/a Griffin Industries and a Resolution Authorizing the Mayor to Execute Same 4. Consider and Act upon Approval of Minutes from June 18 and June 25, 1996 5. Consider and Act upon Approval of an Ordinance Requiring Sprinkler Systems in New Construction 6. Consider and Act upon Approval of an Ordinance Designating Certain Areas of the Community Park as No Parking Areas 7. First Reading of Ordinance Amending the Refuse Collection Contract to Add Brush and Bulk Pick-Up 8. Consider and Act upon Approval of a Contract for Meter Reader Services 9. Consider and Act upon Authorizing the Mayor or City Manager and City Secretary to Execute Contract Agreements with Railway Entities for Utility and Access Crossings and Related Work in Association with Capital Improvement Projects 10. Hold Public Hearing and Consider Approval of an Ordinance Changing the Zoning at Ballard and Parker to Multi-Family STAFF REPORTS CITIZEN PARTICIPATION ADJOURNMENT Posted on this the 5th day of July, at 5:00 p.m. Wylie City Council Agenda Communication for July 9, 1996 Presentation by the Library Issue This item is for information only. Danelle Wrightson, Architect in Charge, will present the proposed design for the Library renovation. Background The City of Wylie has determined that the current library facility, the Smith Public Library, is overcrowded and requires expansion to accommodate its collection and patrons. The City of Wylie is transforming from a self-contained rural community to a bedroom city with a developing industrial tax base. Our facilities have not kept pace with the service demands. The citizens, interested in the quality of life and educational opportunities, approved the collection of the half-cent cent sales tax for Library and Park improvements. Phillip Swager Associates was chosen as the architect firm for the renovation of the Library facility. Ms. Danelle Wrightson will represent the firm, and serve as lead architect. Ms. Wrightson has completed over thirty libraries throughout Texas and the Midwest. She has designed libraries that are creative and functional for the citizens and staff. PSA has been recognized for its experience in library programming and design for the past 30 years. The City is currently involved in several capital projects. The Library will be the most visible project in the community. The community has identified its focus to be on the education of children; therefore, the children's area will be the emphasis in the renovated Library. The vision and goals of the Library defined in the Long Range Plan will be manifested in the architectural design of the Library. The schematic and design phases have been completed. The authorization for bid is scheduled for August 27. The bid will be awarded on October 8. Construction will begin in mid-October. The current community center will be renovated first and the Library will be renovated last. This will decrease the noise during construction. The facility may need to close to the public for a short period of time in order to complete the renovation economically. During the time the Library is closed, the Library Director will provide staff training and supervise the construction. The facility is being planned to be both practical and functional in meeting the needs of the Citizens of Wylie. A team approach to the renovation planning has been taken. The architect presented the schematic design to the Library Advisory Board on June 9, 1996. The Board selected the carpeting and wallpaper. Library staff members have been attending the meetings with the architect, and providing suggestions. Both the Board and staff are enthusiastic about the progression of the renovation project. At the end of the schematic design phase, the architect provided the Library Director with an estimated project budget in a menu style with costs for each component. The City Manager and Director of Community Services have reviewed the preliminary budget. Legal Consideration N/A Financial Consideration The 4B sales tax budget includes $225,000 for the renovation and expansion of the Library facility. The menu costs estimates and components are as follows: Renovation Improvements/Funded General Conditions $ 17,000 Demolition $ 10,000 Interior Signage $ 2,000 Carpentry $ 19,100 (cabinets, displays , and children's entrance) Doors and Door Frames (ADA requirements) $ 2,475 Partitions $ 30,760 Floor Finishes (carpeting and tile) $ 16,708 Electrical $ 39,618 (lights, plugs, smoke detectors) Ceiling Finishes $ 1,752 Plumbing $ 4,000 (upgrade water fountain to meet ADA and one new sink for staff restroom) Specialities $ 2,160 (staff restroom fixtures and relocate bookdrop) HVAC $ 12,000 Contingency $ 19,500 Profit and Overhead $ 22,000 Architect Fees $18,500 Moving Cost $ 7,000 TOTAL $224,930 Renovation Improvements/Unfunded Interior Furniture $ 24,000 Replace Ceiling Tiles $ 10,260 Shelving $ 11,805 (additional cost after $15,000 grant) Bluebonnet Room $ 6,000 (interior finish-out and minimal reconstruction) Site Lighting $ 3,000 Replace all Light fixtures $ 5,000 Re-roof $ 21,900 Painting (columns) and caulking pannels $ 3,421 Replace Glass Block $ 2,600 Fire Sprinkler System $ 21,000 Subtotal $108,986 Board/Commission Recommendation N/A Staff Recommendation N/A wyiiQ City Council #1,2, agenda Communication for July 9, 1996 3 Executive Session Wylie City Council #4 Agenda Communication for July 9, 1996 Minutes for June 18 and June 25, 1996 Wylie City Council #5 agenda Communication for July 9, 1996 approval of an Ordinance Requiring Sprinkler Systems In New Construction Issue Attached is a comprehensive sprinkler ordinance that if passed will require sprinklers in all commercial buildings and all residential dwellings over 800 square feet. This ordinance does not effective existing developed residential lots. Background Fire and Fire Suppression Research into fire indicates that the temperature increases and interior fires build during the first few minutes--typically three or four. If fuel (fire loading) and oxygen are sufficient, this free burning continues for another brief time period. This is really unrestrained fire growth and usually leads, after five or six minutes, to flash over, or ignition of the total content of the room (or rooms, or building) of the fire's origin because of the intense heat generated. This so-called "flash over" usually occurs before the end of ten minutes, and is actually rather instantaneous fire spread caused by super-heated fuel and atmosphere. This description disregards arson; explosions, and the fact that deaths often occur when oxygen is being consumed by the fire and dense smoke is being generated prior to the free burning phase. Various controlled and statistically based experiments by cities and universities reveal that if about sixteen trained firefighters are not operating at the scene of a working large structure fire within the critical time period, then dollar loss and injuries are significantly increased, as are the square feet of fire spread The number of firefighters required to search and rescue should never be fewer than two and typically is at least four. The number of firefighters needed to advance and operate one hose line varies from two on smaller lines to four on large hand lines. (As of 1992, most recommended practices and national standards call for a minimum of four firefighters to be present prior to the initiation of interior attack.) Officials must limit the number of minutes set as maximum response time upon receipt of the dispatch instructions at the station. In most urban areas. six minutes are seen as a desirable maximum. Obviously, the response time policy varies according to the fire-danger, the ability of the municipality to locate stations and staff apparatus, and traffic speed. Analysis of a Typical Response Time Following Reporting of a Fire Dispatch Exiting Station Running Time { } { } { } One minute One minute Four minutes { Total Six Minute Response } The four-minute running time is used since it is a generally accepted standard among municipalities. The four-minute standard is believed by many to be reasonable for two reasons. First, it means that a structure fire which is discovered one ore two minutes after it starts could sometimes be attacked by a fully staffed pumper before it "flashed over". Second, a non-breathing patient has a good chance of recovering if an oxygen flow can be started by a fire crew within these time parameters. Once fire apparatus and personnel arrive at the scene, they must assess (size-up) the situation, stretch attack hose lines, enter the building (often using ladders, forcible entry and ventilation evolutions), search and rescue, and obtain water supply from fire hydrants or other sources. These are minimum tactics but they require several minutes to initiate. A prudent response pattern needs quick response times, as well as a sufficient number of firefighters for the immediate attack. Fire progress and "flash over" curve statistics illustrate that unrestrained fire growth leads to early flash over, much higher temperatures, and fire spread. Thus officials need to get enough firefighters working at the scene to perform search and rescue, while still stopping the fire before ignition of a much larger area occurs. The standard formula for determining the volume of water needed and the number of hose lines to be advanced at a working structure fire necessitates a minimum of two engine companies with at least eight firefighters. An easy rule-of-thumb calls for the discharge of three gallons of water per minute for every 100 cubic feet of involved fire area with typical fire loading. An area of 40 by 40 feet with eight foot ceilings gives a requirement of 384 gallons per minute. Two hose lines are needed to produce that flow, with a third line needed to cover any floor above. Exposure coverage and search and rescue are not yet taken into consideration, but already needed are the hosemen, plus the pump operators, plus the supervisor. This demonstrates the value of automatic sprinkler systems. To summarize, a fire typically generates the following sequence of events: 1. Ignition. 2. Detection. 3. Report of fire. 4. Alarm received. 5. Alarm relayed to station. 6. Apparatus dispatched. 7. Apparatus travels to scene. 8. Nature of incident is determined and analyzed. 9. Rescue begins and equipment and personnel deployed. 10. Suppression activities occur. 11. Extinguishment and incident termination accomplished. Obviously, mandated fixed extinguishing systems, such as sprinklers, play a tremendous role in limiting the spread of fire and reducing the costs of fire protection. The response time of sprinkler systems is recorded in seconds, the response time of Fire departments is recorded in minutes. In fact, over 98% of fires in sprinkler buildings are controlled and/or extinguished by one or two sprinkler heads opening. Additional Responsibilities This Ordinance will require the Code Enforcement Department to inspect the finished product, but it can be inspected with the plumbing inspection not creating additional inspection trips. It will also require the hydraulic calculations and installation to be reviewed during the plans review stage. Benefits There has never been a loss of life in a building with a properly working sprinkler systems The cost of providing Fire Protection to the Citizens is greatly reduced This Ordinance will eliminate the need for two future full time Fire Stations Builders Concerns The Home Builders of Wylie have voiced several concerns. These are addressed below. • The increased cost will not allow some Home Buyers to qualify - The cost of these systems are about 85 cents/sq ft. The cost of a two thousand square foot house is about $1700. This cost over 30 years at 8.5% is twelve dollars a month. The Texas Commission on fire protection and the State Board Of insurance are in the process of approving a 8% fire insurance savings that would apply to homes with approved residential sprinklers. Other Financial incentives are addressed in the Financial Considerations of this document. • This ordinance will cause a construction delay - it takes one day to install a basic residential system in the typical Wylie new home. • The additional cost of the system does not add to the appraisal - This is true • The Home Buyers will go else where to buy a house because of the additional costs - This has been as an argument that has been brought up at all the cities that we have talked with that have adopted this type ordinance,(Dupont Washington, Scottsdale Arizona, Addison Texas, Marietta Georgia, and several other Cities) We have not been able to substantiate one City that has encountered this situation. Financial Considerations The adoption of This ordinance will eliminate the need for two fully staffed fire stations in the future (attachment #2). Legal Consideration Sections 51.001 and 51 .072 states that municipalities have the authority to establish ordinances necessary for good government. Section 54.004 provides authority to the municipality to enforce ordinances to protect health, life and property, and security of the municipalities and its inhabitants. Staff Recommendations Staff recommends approval of the Comprehensive Sprinkler Ordinance. Attachments Ten Year Summary Of Scottsdale, Arizona Cost Savings Table ThiAk (664.4' Prepared B R v wed by inance City Mgr. Approval CITY OF SCOTTSDALE 10-YEAR SPRINKLER SUMMARY Since the implementation of the 1985 residential sprinkler ordinance, Scottsdale's fire loss has dropped by 84%; • The cost to the citizens of Scottsdale for fire protection service is 49% lower than the normal average! As a majority of the area to be annexed into the City was undeveloped, built-in fire protection systems could be incorporated from the ground up. As a result, over 70% of the City will be constructed under the guidelines of strict fire codes. Average Per Capita Fire Loss per Month $13.24 in 1985 $4.37 in 1995 As a result, Scottsdale's fire loss per capita rate is over 80% less than the national average for similar-sized cities. Average Monthly Structural Incidents Has Increased From 8 in 1985 To 13.66 In 1995 City officials have prepared for developers a list of design "freedoms" allowed by the sprinkler ordinance, which would more than off-set the cost of installing sprinkler systems. These new "freedoms" were possible only because of the increased fire safety the ordinance provided. Most importantly, since the ordinance was implemented, sprinkler systems have been credited with saving at least five Scottsdale lives and preventing over $300 million in property damage. NEARLY 80% OF ALL FIRE DEATHS OCCUR IN RESIDENTIAL STRUCTURES, AND OVER 50% OF THE NATION'S TOTAL DOLLAR FIRE LOSS IS CREDITED TO SINGLE FAMILY HOMES. Annual Fire Department Cost Per Capita National Average $78.98 Scottsdale $40 Evaluation of Automatic Sprinklers Jan. 1,1986 through Jan.1,1996 • Total fires in Sprinklered Buildings 109 • Types of Activation's -Commercials 65 -Multi-family 26 -Single family 18 • Total Value of Complexes $620,765,000 • Total Loss at Fire Incidents $211,950 • Total Lives Saved 8 • Average Loss Per Incident $1,945 • Average Loss Non-Sprinkler Incident $000,$17,067 Benefits vs. economic impact must be evaluated including infrastructure cost * Nonferrous design freedoms can be developed to reduce the impact of required sprinkler protection. * Estimated infrastructure savings for the City of Scottsdale as a result of the sprinkler ordinance $7.2 million(roadway improvements,water lines, hydrant spacing and standby water.) * Estimated 80%to 90% of small business community that experiences a working fire never fully recovers. * 92% Of all Scottsdale activation's were controlled with 2 or fever heads (x100). Inspecting and maintaining residential sprinkler systems * Systems initially tested to 150 psi for 24 hours are much more reliable than domestic water systems. * Only mechanical parts are sprinkler heads, flow switch, 150 psi pressure relief and drain valves. * Very little maintenance required once activated. * Homeowner or fire personnel can easily check for readiness. * Annual mailers to advise homeowner to check system or call for free safety inspection. The installation of smoke detectors and building code requirements adequately address fire protection needs * Without sprinkler protection the fire fatality rate for Scottsdale would have experienced a minimum increase of 80% (from 10 to 18 in 10 years). * Of the 10 fire fatalities: 7 had detectors, 4 were working, 3 unknown working, and 3 had no protection. * The presence of detectors did not help to assist 2 children, 1 teenager(alcohol), 1 elderly, 3 middle-aged adults. * Compartmentalization is a good idea until people occupy the structure, performance questionable at best (R/Suites&D.H.). * Ability of fire departments to require minimum fire flows through Building Code. Scottsdale History of Protection from Automatic Sprinklers Cause Residential Commercial Cooking 28.6% 14.9% Smoking/Matches 19.1% 10.4% Electrical 16.7% 11.9% Arson 11.7% 25.4% Type S.F. Residential M.F. Residential Non-Sprinldered 37,652 14,888 Sprinklered 19,649 13,938 Total Units 57301 28.826 %Homes Protected 35% 49% City Total 39% Personnel Annual Cost Savings Wylie Fire Department 1995 $368,360 $368,360 Present $474,830 3-additional $474,830 3- 1997 personnel, 1-part time additional personnel, (12 hr. Shifts) 365 1-part time(12 hr. days/yr. Vol. Shifts) 365 days/yr. Coverage at night. Vol. Coverage at night. Same Same 1998 $581,300 add 3 Full $581,300 add 3 Full 1999 time personnel, 4 time personnel, 4 personnel 24 hrs. personnel 24 hrs. Day Day (1-part time 24 (1-part time 24 hrs/Day) hrs/Day) Same Same 2000 $687,770 add 3 full $687,770 add 3 full 2001 time personnel, 4 full time personnel, 4 full time personnel 24 time personnel 24 hrs. Day hrs. Day $687, 770 $1, 375, 540 2010 Fire Station #2 $687, 770 $2, 751, 080 2020 Fire Station #3 ARRJ Fax:214-562-0202 Jul 2 '96 12:47 P.02 CITY OF WYLIE, TEXAS ORDINANCE NO. AN ORDINANCE OF THE TOWN OF WYLIE, TEXAS, AMENDING CHAPTER 3, SECTION 2, OF THE CODE OF ORDINANCES OF THE CITY OF WYLIE, TEXAS, BY REQUIRING THE INSTALLATION OF AUTOMATIC FIRE EXTINGUISHING SYSTEMS IN CERTAIN STRUCTURES AND/OR BUILDINGS CONSTRUCTED WITHIN THE CITY; PROVIDING MINIMUM STANDARDS TO SAFEGUARD LIFE, LIMB AND PROPERTY BY REGULATING THE DESIGN, CONSTRUCTION, QUALITY OF MATERIALS, USE AND OCCUPANCY,LOCATION AND MAINTENANCE OF BUILDINGS AND STRUCTURES; PROVIDING FOR A PENALTY CLAUSE; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION HEREOF_ WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has determined that it is in the best interests of the citizens of Wylie to establish an ordinance requiring Automatic Fire Extinguishing Systems within the City of Wylie, Texas ("Wylie"); and NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1 : Amendment That Chapter 3, Section 2 ofWylie's Code of Ordinances, is amended by the addition of the following Section 2.10: "§ 2.10 AUTOMATIC FIRE EXTINGUISHING SYSTEMS" Subsection 3802(a) of the Uniform Building Code, and any subsequent amendment thereto, is amended as follows: (a) An automatic fire extinguishing system shall be installed in all structures and/or buildings, including all industrial, commercial, retail or residential dwellings, which are over 800 square feet in size and constructed after , '1996. Unless required elsewhere in the Uniform Building Code the following exceptions apply. Exception 1: Any residential structures constructed on lots in an existing development in Wylie as of the date of this Ordinance. Any development after the date of this ORDINANCE REQUIRING AUTOMATIC FIRE 1:'.XTINGUISIIINC SYSTLMS-Pngc 1 da/7/2/96112:41 pm/L:1?VIII0X8\W\'LIZF i'REEXT.OI(I)/940272.202 ARRJ Fax:214-562-0202 Jul 2 '96 12:47 P. 03 Ordinance must comply with subsection (a) above, unless one of the below exceptions applies. Exception 2: Detached Group M-1 occupancies that do not exceed 800 square feet in area and are located 6 feet from any other building located on the same lot or size. Exception 3: One story open parking garages of types I, IIFR, IIIHR, or Type II N construction with 80% of the perimeter of the building open, a minimum of 20 feet from all property lines and a minimum of 20 feet from all property lines and a minimum of 20 feet from any other building located on the same lot or size. Exception 4: Parking garages attached to a R-1 occupancy that meet the requirements of Sec. 503(d). _ Exception 55: Detached R-3 occupancies. Exception 6: In all occupancies except those in Exceptions 1, 2, 3, and 4 listed above that do not exceed 800 square feet in area and are located a minimum of 20 feet from any other building on the same lot or size. (b) An automatic fire extinguishing system shall he installed in occupancies and locations as otherwise set forth in the Uniform Building Code, (c) The drain for the automatic fire extinguishing system that is located inside the structure and is connected to the riser system will be permanently plumbed to the outside or to an acceptable drain. An acceptable drain will be determined by the Chief of the Wylie Fire Department, or his designated representative. (d) The automatic fire extinguishing system will be supplied with an audible alarm on the inside of the structure and on the outside of the structure. This alarm will emit an audible sound of significate levels as to call attention to the system by an occupant or any person within close proximity to the structure. This alarm may be an electric bell, horn or water motor gong. (e) Other than the shut-off valve located at the meter, there will be only one shut-off valve for the entire automatic fire extinguishing system. This refers to the domestic water supply as well as the sprinkler line supply. This valve will be located on the single supply line that feeds from the water meter to the structure and is not to be installed in the meter box. The valve will he placed on the supply line BEFORE the line splits into two lines creating a domestic supply and a ORDINANCE REQUIRING AUTOMATIC FIRE rF:XTING1JISH[Nu sVSTEM5-1>ene 2 d2/7/1/96/4:26pmL:IMBOXS\ YLIE\ II2>: vr.OERI)/940272.2()2 PRRJ Fax:214-562-0202 Jul 2 '96 12:48 P. 04 sprinkler supply. This will be the only shut-off valve that is acceptable on the sprinkler system. This valve will give the owner/occupant the capability to turn the water off, but when doing so all the lines will be off(domestic line as well as sprinkler lines). SECTION 2: Penalty Any person violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined a sum of not more than Two Thousand Dollars ($2,000.00). The penal provisions imposed under this Ordinance shall not preclude Wylie ' from filing suit to enjoin the violation. Wylie retains all legal rights and remedies available to it pursuant to local, state and federal law. CTION 3: Repeal/Savings All Ordinances or provisions of Ordinances in conflict with this Ordinance are hereby repealed to the extent they are in conflict. Any remaining provisions of conflicting ordinances shall remain in full force and effect. SECTION 4: Severability It is hereby declared to be the intention of the City Council that if any phrase, clause, sentence, paragraph or section of this Ordinance or the Uniform Building Code is declared unconstitutional or invalid by judgment or decree of a Court of competent jurisdiction, then such unconstitutionality or invalidity shall not affect any other remaining phrase, clause, sentence, paragraph or section of this Ordinance or the Uniform Building Code., and the City Council hereby declares it would have passed the remaining portions even though it had known the affected parts would be held unconstitutional or invalid. ORDINANCE.REQUIRING AUTOMATIC FIRE EXTINGUISHING SYSTEMS-Page 3 da/7/1/96/4:29 pm/1,:1M)3OX13\WYI,IE\TIREEXT.ORD/940272.202 ARRJ Fax:214-562-0202 Jul 2 '96 12:48 P. 05 SECTION 5: The caption of this Ordinance shall be published in accordance with the laws of the State of Texas and in compliance with the City Charter of Wylie, and shall be effective immediately upon its passage and publication. DULY PASSED AND APPROVED BY TILE CITY COUNCIL OF THE CITY OF W'YLIE, TEXAS, on this day of , 1996. JIM SWARTZ, Mayor ATTEST: APPROVED AS TO FORM: SUSAN SC ULER RICHARD M. ABERNATHY City Secretary D, KAY WOODS City Attorneys DATE OF PUBLICATION IN THE FT' LIE NEWS: ORDINANCE REQUIRING AUTOMATIC FIRE EXTINGUISHING SYSTEMS-Pagr 4 da/7/1/96/4:29 pniL:1MBOXS\W'YLIEIFIRE1.XT.ORD/94b272.202 Wylie City Council #6 agenda Communication for July 9, 1996 Designating Certain areas of Community Park as No Parking Areas mi.............mmummimmounimminamil Issue Discuss and consider approval of an ordinance establishing "No Parking" areas in Community Park. Background The City Code states that the Parks and Recreation Board has the authority to recommend areas in which the parking of motor vehicles should be prohibited in any city park. The Code further requires that signs be placed, marking the "No Parking" areas. Currently there are several open walkway areas in Community Park adjacent to the softball and soccer fields which have signs indicating "No Parking in Walkway". Although the signs are in place, there is not an approved Ordinance prohibiting the parking in these areas, as such, the vehicles cannot be ticketed or towed. The purpose for keeping these walkway areas open is to allow for efficient pedestrian and emergency access. It is a recurrent problem in Community Park for individuals to park their vehicles in these areas and block access. The proposed Ordinance will provide the option for the City to have the vehicles impounded at the owner's expense. If approved, staff will notify the sports associations of the new ordinance so that their members will be aware of the regulations. Financial Considerations Four signs will be needed to be placed in Community Park. These signs (12" x 18") cost approximately $20.00 each. Legal Considerations The City Code grants the authority to the Park Board as the advisory body and to the City Council to establish parking and traffic restrictions within Wylie. Board/Commission Recommendation The Park Board discussed this item during their April meeting and voted unanimously to recommend approval to the Council. Staff Recommendation N/A Attachment Ordinance eeeili;t* Preps d by evie d by Fina ce Approved by ARRJ Fax:214-562-0202 Jun 20 '96 15:10 P. 02 CITY OF WYLIE, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS PROVIDING FOR DESIGNATED NC) 'PARKING ZONES ALONG CERTAIN PORTIONS OF COMMUNITY PARK IN THE', CITY OF WYLIE, TEXAS ALLOWING FOR THE ACCESS OF EMI RGENCY VEHICLES;PROVIDING FOR NOTIFICATION BY THE INSTALLATION OF SIGNS AND MARKINGS; PRESCRIBING PENALTIES FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR. AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council for the City of Wylie, Texas ("City Council") has investigated and determined that it would be advantageous and beneficial to the City of Wylie, Texas ("Wylie")to provide for no parking zones along portions of Community Park which would allow for emergency vehicle access; and WHEREAS, the City Council finds that it is necessary for the protection and safety ofthe citizens of Wylie in a possible emergency situation to designate certain no parking zones in areas of Community Park for emergency vehicle access. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. Definition: Definition of"No Parking" - an area designated for unobstructed access on a street, path or road . SECTION 2. No Parking: No parking shall occur where designated no parking signs are placed within Community Park. Only emergency vehicles will be allowed in these designated areas. ORDINANCE DESIGNATING NO PARKING/EMERGENCY VEHICLE ONLY LANES IN COMM UNITY PARK-Rage 1 da/6/20/96/2:54 pm/L:IIIIIOX8\WYLtE\EMERGVEILPI!940272.202 ARRJ Fax:214-562-0202 Jun 20 '96 15:11 P. 03 SECTION 3. Signs: The City Manager, or his designee, shall be responsible for installing markers and, if necessary, signs to properly notify the public of the location of the No Parking Zones. The proper markings shall be one of the following: a. Signs shall read "No Parking Zones" and shall be twelve inches wide and eighteen inches high. The signs shall be painted on a white background with letters, using not less than two inch lettering. The signs shall be permanently affixed to a stationery post, and the bottom of the sign shall be six feet, six inches above finished grade_ The signs shall be spaced not more than one hundred feet apart. The signs may be installed on permanent buildings, walls, or along the roadside or path of the Park or as approved by the City Manager or his designee. b. Pavement markings shall be marked by painted lines of yellow traffic paint six inches in width to show the boundaries of the No Parking Zones. The words"No Parking Zone" shall appear in four inch white letters at ten foot intervals on the yellow boarder marking along both sides of the No Parking Zones. c. Curb markings shall be painted in yellow traffic paint from the top seam of the curb to a point even with the driving surface. The words "No Parking Zone" shall appear in four inch white letters at ten foot intervals along the curbs. SECTION 4. Enforcement: The No Parking Zone provided herein shall in no way be obstructed. The police department is; authorized to issue citations and/or remove or cause to be removed any material or vehicle other than an Emergency Vehicle which is obstructing a No Parking Zone at the expense of the owner of such material or vehicle. ORDINANCE DLSIGNATTTNO NO PARKING/EMERGENCY VF.I•ITCLE ONLY LANES TN COMMUNITY PARK-Page 2 da/G/20/96/2:54 preVIA fBOXS\WYLIE\EMLRGVFH.T'x�:/940272.202 • ARRJ Fax:214-562-0202 Jun 20 '96 15:11 P.04 SECTION 5: Penalty: Any person violating any provision of this Ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof, shall be fined in the sum of not more than Five Hundred Dollars ($500.00) for each such violation. SECTION 6: Repeal and Savings: All Ordinances or provisions of Ordinances in conflict with this Ordinance are hereby repealed to the extent they are in conflict. Any remaining provisions of conflicting ordinances shall remain in full force and effect. SECTION 7: Severability: It is hereby declared to be the intention of the City Council that if any phrase, clause, sentence, paragraph or section of this Ordinance is declared unconstitutional or invalid by judgment or decree of a Court of competent jurisdiction, then such unconstitutionality or invalidity shall not affect any other remaining phrase, clause, sentence, paragraph or section of this Ordinance; and the City Council hereby declares it would have passed the remaining portions even though it had known the affected parts would be held unconstitutional or invalid. SECTION 8: Effective Date and Publication: This Ordinance shall become effective from and after its adoption and publication as required by law. ORDINANCE DESIGNATING NO PARKING/EMERCENG'Y VEHICLE ONLY LANES IN COMMUNITY PARK-Page 3 da/6/20/96/2:54pm2:\MBOX13\W LIk\EMItRGVEII.PK/940272.202 ARRJ Fax:214-562-0202 Jun 20 '96 15:12 P. 05 DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this day of 1996. JIM SWARTZ, Mayor ATTESTED AND CORRECTLY RECORDED: APPROVED AS TO FORM: SUSAN SHULER, ABERNATHY, ROEDER, ROBERTSON • City Secretary & JOPLIN, P.C. RICHARD M. ABERNATHY D. KAY WOODS City Attorneys Date of Publication: , WYLIE News ORDINANCE DESIGNATING NO PARKING/EMERGENCY VEHICLE ONLY LANES IN COMMUNITY PARK-Page 4 ds/6/20/96/2:54 pm/L:1'MBOX81WYLJI:\EMERG\9 H.PK/940272.202 Wylie City Council #7 Agenda Communication for July 9, 1996 first Reading of Ordinance Amending the Refuse Collection Contract ISSUE Discuss and consider amending the City's solid waste collection contract with Browning-Ferris Industries to provide for regularly scheduled brush and bulky waste collection for all residential customers. BACKGROUND Under the terms of the City's current contract for solid waste collection, residents with accumulations of brush or bulky waste items which cannot be disposed of through the normal means of automated refuse collection must make arrangements with B.F.I. for a special bulky waste pick up. The charge to the resident for this special collection service is $1 .50 per minute, with a minimum service charge of $15.00. Some citizens are dissatisfied with this provision of the contract and would prefer that the collection of brush and bulky waste be covered by the regular refuse collection fee which is billed on their monthly utility statement from the City. There is also popular support for regularly scheduled collection days for brush and bulky waste. This additional service would necessitate an increase in cost to the resident. In an effort to achieve an enhanced level of service at the least possible cost for the citizens of Wylie, negotiations were initiated with B.F.I. to determine the most cost effective method for the collection of bulky waste. B.F.I. has responded with a proposal (see attachment) for brush and bulky waste collection on all residential routes to be scheduled either three times or four times annually. The monthly charge to the resident for these levels of service would be $.50 or $.65, respectively. This charge would not apply to residents of Southfork Mobile Home Park where the park management provides bulky waste collection and charges the resident $10.00 to $15.00 for the service. Assuming a regularly scheduled collection frequency of three times a year. the monthly residential rate for refuse collection would be adjusted from the current level of$8.94 to $9.44 per month. A volume limit of ten bundles or items per customer would apply for each regularly scheduled bulk collection. This service would be in addition to the bulky waste collection performed during Wylie's annual Clean-Up/Green-up campaign which is negotiated as a separate City funded service. In addressing an issue unrelated to bulky waste collection, B.F.I. also offered to provide recycling bin lids to all residents at a cost of $.40 per month. This added proposal was in response to several complaints that were voiced regarding recyclable materials blowing out of the recycling bins and littering residential streets. Staff perceives no advantage in this latter proposal, since residents can purchase the lids at City Hall for $4.75 (B.F.I.'s cost plus shipping). FINANCIAL CONSIDERATIONS The proposed bulky waste collection fee. and the resulting increase in residential collection rates, would require an adjustment to the operating expenditure account for solid waste collection and a corresponding adjustment to the revenue account budget for waste collection fees. Since the cost of the enhanced level of service is passed on to the residential customer, there is no additional expense to the City. With the addition of three scheduled bulk collections at a cost of $.50 per month, the resident benefits financially from the proposed new service fee as compared to the current rates for bulky waste collection. At a cost of $6.00 per year, the citizen is able to avail himself of three special pick-ups, the cost of which would be at least $45.00 under the current rate structure. LEGAL CONSIDERATIONS The City's contract for solid waste collection was awarded in accordance with Chapter 252.021 of the Local Government Code and the rates for collection were established by City Ordinance Number 95-25. Acceptance of B.F.I.'s proposal for brush and bulky waste collection will require an amendment to the contract and Council approval of an ordinance amending Section 9.04 of the rate setting ordinance. BOARD/COMMITTEE RECOMMENDATION N/A. STAFF RECOMMENDATION Staff recommends that Council amend the solid waste collection contract with Browning-Ferris Industries to provide for three regularly scheduled collections of brush and bulky waste items annually and that Council authorize staff to draft an ordinance amending the rate schedule to reflect the $.50 per month additional fee for the three per annum bulky collection service. ATTACHMENTS B.F.I. Proposal of Service Options. l JO c 49,�,, l ► ;AC Prepared By Fin ce Dept.Appr al City Manager Approval 07/02/96 13:09 V2142256582 BFI MKTG. 619 WYLIE Ct001/001 BF! July 2, 1996 Mr. Mike Collins City Manager City of Wylie F.O. Box 428 Wylie, TX 75098 Dear Mike: The following represents BFI's proposal for collection of brush and bulky items three times per year and four times per year. Additionally, wehave provided an amount to be added to the current rate should you wish to distribute recycling bin lids to every household, as requested. CITY OF WYLIE SERVICE OPTIONS Service Description BFI Monthly Rate Brush & Bulky Items $.50 3 x Year Brush & Bulky Items $.65 4 x Year Recycling Bin Lids to $.40 Every Household —Brush&Bulky Rates assume cut and bundled brush with maximum 10 bundles or items per pickup. No household trash, i.e.wet garbage, may be included with brush&bulky pickups. Rates are net to Bfl. If you have any questions, please don't hesitate to give me a call. k'espe y yo 1 andi Colleen Smith Municipal Marketing Manager DFW .Metro District#619.450 E. Cleveland Road-Hutchins.Texas 75141 Phone 214-225-8151 •Fax 2 14-225-7424 Wylie City Council ji ff 8 agQnda Communication for July 9, 1996 -immimmimomillimmoillmillimommimmommomilmillii - approval of Contract for Motor 'Reader Services ....i.m....... m.....m..m.ml Issue Discuss and consider awarding a contract for the privatization of meter reading services. Background On June 11 the City Council, in regular session, authorized staff to solicit proposals to provide contract meter reading services for the Utility Billing Department. The private sector contractors who currently provide meter reading services to Texas cities are Bermex Contract Services and Total Customer Solutions (a Texas Utilities company). An R.F.P. was issued to both contractors and TCS has responded with a proposal for a three year contract in accordance with the City's specifications. Bermex declined to bid, stating that they could not be cost effective due to the size of the operation and geographical location. At present, the City employs one part-time meter reader (a position currently filled by a Manpower temporary) and a full-time Meter Service Tech who spends about twenty per cent of his work day reading meters. TCS proposes to assume responsibility for all meter reading services and to provide experienced uniformed meter readers equipped with marked service trucks and all materials necessary to perform the work. Compensation paid to TCS for this contractual service would be calculated at a flat rate of $.53 per meter read. Based on the current number of water meters in use, the annual cost of the service would be approximately $22,500.00. The staff of both the Finance and Utility Billing departments believe there are definite benefits to be derived from the privatization of meter reading functions. This contractual arrangement promises a number of opportunities to achieve greater efficiencies of operation, not only in Utility Billing but in other areas as well. In presenting the argument in favor of privatized meter reading, staff offers the following observations in support of the recommendation. Guaranteed Accuracy. TCS guarantees no skips and an error rate not to exceed two errors per one thousand readings. The contract includes monetary penalties for any deviation from this standard. Our Utility Billing Department could not possibly guarantee that level of accuracy employing our own meter readers. The City benefits from improved customer relations, reduced water/revenue loss and elimination of manhours spent in resolving misreads. Consistent, Uninterrupted Service. In the past employee turnover and absenteeism have created disruptions in reading and billing cycles and necessitated deployment of Public Works personnel or U.B. clerical workers to read meters. Even routine vacation scheduling can be a problem. By eliminating these personnel issues, the TCS contract would assure uninterrupted meter reading service and consistent reading/billing cycles with no adverse impact on other City functions. Contractor's Technical Expertise/Support The City's utility billing software program is designed to allow the automated downloading/uploading of recorded meter data from the hand-held electronic meter reading devices to the U.B. computer system. Utility Billing has experienced difficulties with the downloading feature over the past several months, necessitating the manual entry of meter data. TCS is capable of downloading the hand-held data to our system or electronically transferring the data from their offices. This technical support will preserve the integrity of the readings, thereby assuring accuracy and will eliminate additional manhours spent in manual data entry. Utilization Of Meter Services Worker. Relieving the Meter Services Tech from meter reading duties will enhance the employee's productivity in a number of ways. Not only can more emphasis be placed on the meter replacement program, it may be possible to implement a program for in-house meter testing and rebuilding. This worker's assistance would also be invaluable in other areas such as facilities maintenance. With no custodian on staff, furniture moves, meeting/luncheon set-ups and minor building repairs must be accomplished by pulling Parks or Public Works personnel away from their assigned tasks or employing contract labor. Having the Meter Tech available for this kind of work would reduce our repair expenses and the disruption of other departmental functions. It has also been proposed that we train and utilize this person as back up support for the Animal Control Officer who frequently requires assistance with larger and more elusive strays. The one-person Animal Control operation would also benefit from having an employee to fill in during the Officer's absence for vacation or illness. Assistance in these latter two areas would be most advantageous for the City. Financial Considerations The expenditure for the proposed meter reading services, which staff feels is amply justified by the benefits enumerated above, would be offset in various ways. Due to growth in the number of water customers and the addition of South Fork Mobile Home Park to the City's reading cycles, the Utility Billing Department has proposed hiring a full-time meter reader in lieu of the part-time employee. The personnel costs for this full-time position, for which there appears to be strong justification, would be roughly equivalent to TCS' fees for meter reading services. Even the elimination of the part-time meter reading position would save the City approximately $8,500.00 in personnel costs and an estimated $700.00 in fuel usage and vehicle maintenance. The meter reader's compact truck could be reassigned and would make an ideal pool vehicle for use by individual employees for business related transportation. Real, though less quantifiable, savings would be achieved by the aforementioned reduction in misreads and water loss and more cost effective utilization of employee manhours. Pam Gidney has identified available funds in the current Utility Billing budget which will be adequate to cover this expense for the remainder of fiscal '96. Her analysis of costs and funding requirements is attached. The following table illustrates the comparative cost of a part-time meter reader, full- time meter reader and the contract meter reading service. Estimated Annual Costs Part-time Meter Full-time Meter Meter Reader Reader Reading Service Salary $7,284 $15,600 n/a Benefits 1.273 7,692 n/a Meter Reading Services for 3,550 Meters n/a n/a 22,578 Sub-total (Reading Expenses) 8,557 23,292 22,578 Estimated Fuel Expense 478 759 n/a Estimated Uniform Expense 260 260 n/a Sub-total (Other Expenses) 738 1,019 0 Estimated Total Costs 9,295 24,311 22,578 Legal Considerations The formalities of legal advertising and all other requirements of the competitive bidding statutes have been observed in this solicitation, and the award of this contract is consistent with the legal constraints of Chapter 252.021 of the Local Government Code. Board/Commission Recommendation N/A. Staff Recommendation Staff recommends that Council award a three year contract for meter reading services, commencing on or about August 1, 1996, to Total Customer Solutions, with an option to renew for successive one year periods. Attachments Proposal from TSC, Declination from Bermex, Cost and Funding Analyses (-4-e)C Q r eta/X:400 Prepared By Fina Dept.Appr al City Manager Approval 1r' z( 1 F x''Y z,a i (, ---t' '''''''ci ei---kti1 e� r '� T t 6� t3, .ii t { [� 41 �,, ,,, r GI xa1'r. S 1 ' e A Rohs June 27, 1996 OM BASIC RESOURCES' ,.i A TEXAS UTILITIES COMPANY %' ' r Mr. Jim Holcomb toy/John Carpenter ring,T 7 3 ; City of Wylie 2000 Hwy78 No. � �14791 ��: > § ' '' ' Wylie,Texas 75098 x Dear Mr. Holcomb: Vi,It _ �.0i : �2' 1, i Total Customer SolutionssM (TCS), a Texas Utilities Company, is pleased to ,kp- submit the enclosed proposal in response to the City of Wylie's request for , ' . ' . F ,1,, - e- , 1 a Proposal for Contract Meter Reading Services. Recognized for quality 4. , ,t�' -' performance in the area of meter reading, Texas Utilities is dedicated to tizA�, � ,,1 providingour clients with innovative solutions to better address their meter of▪ i� ,' reading needs. ;i As a long-term provider of meter reading to over 2.3 million customers, Texas Utilities has developed a comprehensive understanding of the issues facing companies and municipalities requiring meter reading services. We ,,," , are committed to maintaining customer goodwill and a positive public image, making us ideally suited to serve as your partner in effecting a successful contract meter reading operation. Texas Utilities is confident that our proven experience, technical expertise and competitive rate structure provide the City of Wylie with a superior offer. Should you have any questions or need additional information, please call me at 214-791-6637. Sincerely lve."om Manager, Meter Reading 1 1 1 1 1 1 ] PROPOSAL TO THE CITY OF WYLIE CONTRACT METER READING SERVICES TOTAL CUSTOMER SOLUTIONS" FROM BASIC RESOURCES, INC A TEXAS UTILITIES COMPANY CONFIDENTIAL ■ I I TABLE OF CONTENTS I I I I I. Company Background II. Management Team Ill. Scope of Proposal IV. Contractor Responsibilities V. Compensation Schedule I I I I U I 2 I EXECUTIVE SUMMARY I I I Total Customer Solutions", a service from Basic Resources, Inc., a Texas Utilities company, is pleased to submit the following proposal to the city of Wylie for contracting meter reading services.' Founded in 1995, Total Customer Solutions" is tied to the quality service set forth by Texas Utilities. This heritage includes the provision of meter reading services to more than 2.3 million utility customers in North, West and Central Texas, giving Total Customer Solutions"" an extraordinary base of experience that it will bring to the city of Wylie. Total Customer Solutions' is committed to establishing with the city of Wylie a partnership that will foster customer goodwill and a positive public image, while providing efficient and effective meter reading services. Total Customer SolutionssM is confident that its proven heritage, competitive rates and quality training and customer relations expertise are the basis for an excellent proposal to the city of Wylie. I I I ii I 3 ....�...m .. _'..i E y.-ry'.. ♦. -. .... Sx�cr,n L(.o., ss..x.. ....t i...�.,..,..... _ _. wc..,._ 1 MANAGEMENT TEAM I Deryl Brown General Manager Mr. Brown brings to Total CustomerSolutionssM more than twenty years experience. He is uniquely successful implementing sweeping business process changes across diverse customer and client groups. He has been recognized for transitioning more than 100 local offices from in-person payments to a Customer Convenience Center Network. This network has increased the number of locations and the hours of operation available to customers, while achieving a greater than 80 percent cost savings. He directed the design, market testing and implementation of a bill form that has been recognized for excellence in customer communications. Primary among his accomplishments is his innovative approach to the management of past-due debt. Mr. Brown is an honors graduate of the University of Texas with a degree in Electrical Engineering and received an M.B.A. in Economics/Finance from North Texas State University. Tom Ives Manager - Meter Reading Mr. Ives has been active in the electric service industry for more than twenty years, holding numerous supervisory and managerial positions in operations, sales, lighting and industrial process functions. Chief among his numerous accomplishments are the successful rerouting of 2.3 million meters, the design and implementation of a notification process that reduced the necessity for disconnection by 50 percent, the continuous reduction of cost and technology improvements. With a history of high accuracy and a reputation for excellence in customer service, he has established himself as a leader in the meter reading industry. Currently, he is spearheading a process to develop new software that will greatly improve a supervisor's ability to audit readings in real time and replace obsolete mini- computers with new PC-based technology. Mr. Ives is a graduate of Sam Houston State University with a B.B.A. degree. James Walthall Meter Reading Supervisor Mr. Walthall has held numerous supervisory positions during a 30 year career. Having begun as a meter reader, he is dedicated to improving meter reading service and productivity. His focus on safety, accuracy and quality customer relations is unparalleled. He has played an important role in the development and implementation of a revenue recovery enhancement program that serves as a standard. It has been successful in significantly reducing costs and increasing the revenue recovered. Mr. Walthall attended the University of Texas at Arlington. 1 4 SCO PE OF PROPOSAL I Term of Proposal This proposal is based on a contract term of three (3) years, pending approval by the City Council. I Work to Be Performed Total Customer Solutions" will provide the necessary vehicles and employees to read the city of Wylie's water meters within the city's required period. We will read all routes according to the required schedule, and all work will be completed and returned to the city on the scheduled day unless otherwise approved by the city's designated representative. Meter Reading Devices The work will be performed using the city of Wylie's hand held meter reading devices. Meter reading devices will either be: (1) picked up by Total Customer Solutions' at the city offices and returned to the city offices for downloading of meter reading data after completion of the scheduled routes; or (2) kept at the offices of Total Customer SM p C m r Solutions with data electronically transferred to the city's billing system. Work Hours Total Customer Solutions" will acknowledge the city of Wylie's business hours Monday through Friday. Similarly, we acknowledge the city holidays. When a holidayis on Mondayor Friday, necessary will be made to complete Y� adjustmentsP readings according to the schedule as mutually agreed with the city of Wylie. Quality of Work Total Customer SolutionssM will provide meter reading services to the city of Wylie with a high degree of accuracy. We will deliver meter readings with zero (0) skips per month and an error rate of no more than two (2) errors per one thousand readings. We propose a three-month grace period beginning on the first day of the contract term, during which Total Customer SolutionssM will not be subject to penalty fees. However, full service will be provided during this time. 5 We will complete all cycles no later than the close of business on the last day of the reading period. I Route Adjustment After thorough review, we propose that the city of Wylie allow for possible adjustments in the walk sequence, routes and cycles if necessary to facilitate reading. I I I I I I I I I I I 6 CONTRACTOR'S RESPONSIBILITIES Training To ensure familiarity with the city routes and reading procedures, Total Customer SolutionssM proposes the route reader accompany a city employee on each of the routes during the month prior to beginning the contract term. Among other things, this will minimize the number of "skips" due to difficulties in locating meters. Supervision Active supervision of all personnel will be provided. This includes the resolution of any customer complaint within two (2) business days of receiving the complaint. Employee Identification & Safety Route readers will be provided uniforms and identification badges, and we will require that they are worn during all reading activities [see Appendix for photo of uniforms]. We will ensure that route reading personnel maintain a professional appearance. In the unfortunate instance of employee termination, the employee's badge and uniform will be returned immediately. Employees will comply with all safety regulations of Total Customer SolutionssM and the city of Wylie. All route readers will attend weekly safety briefings, as well as more in-depth monthly safety meetings. Driver's License Proof of route readers' valid drivers' licenses will be available to the city every six months. Substance Abuse Employment policy includes strict rules prohibiting the possession and/or consumption of alcohol, controlled substances and any dangerous drugs. No alcohol, controlled substances, or dangerous drugs are permitted in vehicles at any time. Customer Relations Employees will conduct themselves in a courteous and professional manner at all times. The supervisor will make periodic field observations of employees to reinforce the importance of customer relations. I 7 U Transportation Total Customer Solutions"' will furnish and be responsible for necessary transportation to complete the work. White vehicles [as represented by the photos in the Appendix] will be provided and will remain clean and professionally maintained at all times. Appropriate si na a will be added to all vehicles, including Total Customer Solutions"' identification 9 9 and the words "Meter Reader" on the rear of the vehicles. Materials and Supplies All necessary materials for meter reading will be provided. Payment Term We propose monthly payments following completion of the work. At the time of billing, Total Customer Solutions' will send an invoice showing the number of meters correctly read, the number of skips and the total amount due. The city will send to Total Customer Solutions"' a check for the full amount owed within fifteen (15) days. Any disputes in the total amount due will be directed to the city's designated representative. Taxes As an independent contractor, it is understood that no federal, state or local income tax or payroll tax of any kind will be withheld or paid by the city of Wylie on behalf of Total Customer Solutions' or its employees. Independent Contractor Total Customer Solutions" will act as an independent contractor, separate from the city of Wylie. As such, Total Customer Solutions' employees are not officers, agents, servants or employees of the city. We will control the details of all work performed under 1 this agreement. Equal Employment Opportunity Total Customer Solutions' from Basic Resources, Inc. and Texas Utilities are equal opportunity employers and do not discriminate against any employee or applicant due to race, age, color, sex, ancestry, national origin or place of birth. I 8 n .,.::�... _._...;::,a....,..... ,:::m .._......-::y_,.,_,.._...;..._w..n...„.....;,,__..._._;.,_ ... ....,._ ,...._;.:.�...._.,_c,..,.._.,.._....x.+..,r..:.wnJ...y...�....... ,,....m.,.,...N.�.a.—.r�.........,..F._a..A.M...,........._.c.,..,........,��..�'t..�Wn..�... ..__.._�,k.�`� CITY OF WYLIE PROPOSAL FOR METER READING SERVICES COMPENSATION SCHEDULE I I I PRICE PER METER PER MONTH $.53 PENALTY FEES PER ERROR PER MONTH* $2.00 I *Penalty Fee will be applicable on each error over 2 per 1000 readings I Name and Title Tom Ives Manager - Meter Reading Company Name Total Customer SolutionsSM from Basic Resources, Inc. a Texas Utilities Company Street or PO Box Energy Plaza 1 1601 Bryan Street City, State, Zip Dallas, Texas 75201 Telephone Number (214) 791-6637 (214) 791-6809 Fax Date June 26, 1996 I I 9 BERM EX CONTRACT SERVICES ,A. June 25, 1996 Mr. Jim Holcomb Purchasing Department Wylie Municipal Complex 2000 Highway 78 North Wylie, TX 75098 Dear Mr. Holcomb: Bermex, Inc. respectfully submits a "No Bid" to the city's RFP for Contract Meter Reading. Because of the size of your operation and its geographical location, we do not believe we could cost effectively service your account. Sincerely, George D. Funds President GDF/sjh cc: B. LaPierre 29500 Southfield Road • Suite 100 • Southfield, Michigan 48076 • (810) 557-1234 • FAX (810) 557-1759 City of Wylie,Texas Meter Reading Services Recommendation Calculation of Costs Comparing City Employee vs Contracting Services July 2, 1996 Estimated Annual Costs Part-Time Full-Time Meter Reading Meter Reader Meter Reader Service Salary 7,284 15,600 n/a Benefits 1,273 7,692 n/a Meter Reading Services for 3,550 meters n/a n/a 22,578 8,557 23,292 22,578 Estimated Fuel Expense 478 759 n/a Estimated Uniform Expense 260 260 n/a 738 1,019 0 Estimated Total Costs 9,295 24,311 22,578 Estimated Costs for Current Year Fiscal Year 1995/96 Regular Temporary Meter Reading Part-Time Service Service Salary(18 weeks) 2,520 5,004 n/a Benefits 450 n/a n/a Temp. Service'til Aug. 1 n/a n/a 2,502 Other n/a n/a 3,763 * 2,970 5,004 6,265 st. Fuel Exp(18 weeks, 11 with contract) 166 166 101 Est. Uniform(18 weeks) 90 n/a n/a 256 166 101 Estimated Total Costs 3,226 5,170 6,366 * If contract work starts August 1, 1996. Assumptions Salary --Full-time $7.50 per hour Salary --Part-time $7.00 per hour Temporary Service $13.90 per hour Uniforms $5.00 per week Fuel: S-10 (David) $14.60 per week Ranger(P/T) $9.20 per week Current Customer Base 3,550 C:\96-PAM\AGENDAS W G960709\UBMTRS V C.W K4 City of Wylie,Texas Meter Reading Services Recommendation Funding Alternatives for the Remainder of FY1996 July 2, 1996 Amount needed for Contract Meter Reading Service($6,366 rounded) $6,370 Amount that would have been paid to Part-time Employee has been spent to retain a Part-time Worker from Manpower. Funding could be obtained from: Payroll The Temporary Service expense is paid by savings in Payroll 2,500 Overtime(could cut by doing timed back-up on CPS System) Total Remaining-Acct 51130 - $4,200 3,000 Computer Hardware& Software Total Remaining- Acct 54810- $2,480 870 FUNDING SOURCES $6,370 C:\96-PAM W GENDAS\AG960709\UBMTRSVC.W K4 Wylie City Council #9 agenda Communication for July 9, 1996 Authorizing Mayor or City Manager and City Sec. to Execute Railway Agmts. Issue Discuss and consider authorizing the Mayor or City Manager and the City Secretary to execute contract agreements with Railway Entities for utility and access crossings and related work in association with the Capital Improvement Projects. Background The City of Wylie is required to enter into "Contracts" with the various railway companies in order to construct capital improvement projects which cross the railway or encroach on the right-of-way. The contracts must be executed by the Mayor or City Manager and attested by the City Secretary. The railway entities also require a copy of the resolution or ordinance authorizing the signatures. This issue will provide the necessary resolution for that purpose on current and future capital projects. This resolution will cover contracts for any work to be performed by the City forces or contractors for the City within the specific railroad right-of-way. Board Recommendations N/A Financial Considerations Depending on the entity and the type of permit. financial requirements will range from none to an initial fee (usually $300 to $400) and/or with an annual fee ranging from zero to $600 per year. Legal Considerations N/A Staff Recommendations The engineer recommends the authorization of the Mayor or City Manager and City Secretary to execute the utility and access crossing contracts on the City's behalf. Attachments Resol ionPM:.' A repared By Revi ed by Financ City Mgr. Approval Resolution No. RESOLUTION BY THE WYLIE CITY COUNCIL AUTHORIZING THE MAYOR OR CITY MANAGER AND CITY SECRETARY TO EXECUTE THE UTILITY AND ACCESS CROSSING CONTRACTS BETWEEN THE CITY OF WYLIE AND ANY RAILWAY ENTITY FOR CAPITAL IMPROVEMENT PROJECTS WHEREAS, the City Council agrees that is in the best interest to enter into an contracts between any Railway Entity and the City of Wylie; and WHEREAS, the City Council agrees that Railway Entities hereby grant the City of Wylie the right to lay and maintain proposed underground utilities and access crossings on railroad rights-of-way in Wylie, Texas for the construction of Capital Improvement Projects; and WHEREAS, the City Council authorizes the Mayor or City Manager and City Secretary to execute the said contracts on behalf of the City of Wylie; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: Section 1 Authorizing Execution The City Council authorizes the Mayor or City Manager and City Secretary to execute contracts with Railway Entities on behalf of the City of Wylie in assocation with Capital Improvement Projects. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS ON THIS THE 9TH DAY OF JULY, 1996. Jim Swartz, Mayor Susan Shuler, City Secretary Wylie City Council #1.0 Figanda Communication for July 9, 1996 Public Nearing and Consider Zone Change at Ballard and Parker Issue Hold a Public Hearing and consider a recommendation to the City Council a request from Richard Parker for a zone change from "A", Agriculture to "MF". Multi Family for a 16.356 acre tract of land located at the southwest corner of Parker Road and Ballard Avenue and further described as the W.D. Penny Survey, Abstract No. 696, Tracts 33 and 33-9. Background Mr. Richard Parker owns the property at the southwest corner of Parker Road and Ballard Avenue and would like to build an apartment complex there. According to the City of Wylie's Comprehensive Land Use Plan, the area that Mr. Parker wants to construct an apartment complex is designated as Residential, with a park/open space area just to the east of the Pointe North Addition (south of Mr. Parker's property). Multi Family, according to the Land Use Plan, is classified differently than Residential, which intends single family development. In Section 7.5 - Development Standards of the Comprehensive Plan, this section proposes general development standards for different land use categories. Multi Family is listed under the Residential section. This states: 1. Locate multi-family residential areas along arterial or major collectors, near neighborhood commercial services, and convenient to activity centers; 2. Where possible, multi-family housing residential should be adjacent to major parks, greenbelts, and private open space and recreation areas; 3. Multi-family housing should be dispersed so that no more than 200 units are located in any one area, with a minimum 1 .000 foot separation between developments; 4. Multi-family housing should be dispersed within two or more contiguous neighborhoods so that no more than 400 units are clustered together. The use of Multi Family would be preferred along the proposed major thoroughfare that Parker Road will become (according to the Thoroughfare Plan). Multi Family offers a good buffer between a major thoroughfare and Single Family Development and is not indicated on the Land Use Plan. Public Hearing Notifications were sent to all property owners within 200' of this site. To date, one was returned in favor of the zone change (attached). Board Recommendations The Planning & Zoning met on Monday July 1, 1996 and recommended not to approve by a unanimous vote of 7-0. Financial Considerations N/A Legal Considerations N/A Staff Recommendation The Comprehensive Plan recommends Residential zoning for this area. However, if the P&Z believes that this MF zoning meets the standards for Multi-family development, it may warrant varying from the Comprehensive Plan's intent. Attachments Zone Change Application, Returned Public Hearing Notices, Location Map, and Zoning Map of the area. Y .ASAA,Q Th Prepared By Community Dev. Approv I City Mgr. Approval • 111104. : WV'U 1► I►attt PrizNPLIgis"[17' • PUBLIC HEARING NOTICE The Planning and Zoning Commission of the City of Wylie, Texas will hold a Public Hearing on Monday July 1, 1996 at 6:30 p.m. and if action is taken, the City Council will hold a . Public Hearing on Tuesday, July 9, 1996 at 7:00 p.m. in the City Council Chambers in.the • Wylie Municipal Complex located at 2000 Highway 78 North, to consider approval of a zone.change from "A", Agriculture to "MF", Multi-Family for Richard Parker, for a 16.356 • - acre tract located at the southwest corner of Parker Road and Ballard Aveune and further- described as follows: -W.D. Penny Survey, Abstract No: 696, Tracts 33 &334 . • As:an interested property owner, you are encouraged-to attend this meeting or notify the - - Commission of your foclings regarding this matter in writing by.returning the form below; • RE: PZ/CC -:;Parker Return this form to : Lisa Price, Technical Coordinator -. 2000 Hwy. 78 N Wylie, Texas 75098 •ler I am in favor of the request for the reasons listed below ❑ I am opposed to the request for the reasons listed below :. 3. • • Signature t PrIr1Tsa Na 8 JACK PARR Address 818 FOXWOOD • 2000 Highway 78 North•Wylie.Texas 75098•(2141442-8100•Fax(214)442-4302 - . t ALBENT PATTCRSON .1\34 • rU AC. v.•'-ate- .. r 4�Y 2.0 AC !y: .aA,•i`l69 AC. Jy 20.4 AC. I \. • 9 \JIM FoiTER F 'k• `• I 44.8 AC. Ila NKIINN:ATgNS SERVICES INC. !-,� � �' � 213 AC, e.9 AC. t,1JM SERV.'5,. . , INC.. , Lp AC.:',X KENNETH 51' �j . .on • .•t } I WILSpI pry'.+1 pC JEFFREY ` �• W PAIA.S '1 96 SMITH GLEN PT.6.9 4�Q .I 7LSON V Leo Ac. ,1.0' 1.8 AC MARROW P'1"P` Y o J e.97 A0. O. p GGG$ - -- '�-. IBBL 9. 5O i n 1 2.0 AC, �..1 -- -_----___- .-.HENTN E'.PROP.I) y Z01At - _-•- 2 !i -_ _- -1.�.L.::rt -�.-.COUNTY• RD7•-inem. a L1 EAST FORK a w i s DODGE w ,,rc n J I S.D r' .•4.'�4-?J. 1.28 AC. mW m • 'j;pi o a ,i u' 10 AC. GLEN POCKRUS -•( S� • P R -FFF�--- -- '� 4.0 AC. • p' CHA DES A RAY TURNER CONELLEY �yy 4 I DA92,4 S O AC. y- I f I . .- A• __4.,//...,_4_,_ .__L_---.--_r__._--+-- . ROCHESTER , _ • so AC. , 0".........L.... 44*NO UTILITIES ELEC. • C.O. _r- -- - - -- A I rl TEXAS •.' . ► �, r i Y i i q .)I q w s 1:}• • / • 7.71 AC FAI RMOUNT DRIVE Yrtli 1 .• 1• 4. 4 O. 11 Il•.1(,M••• ..• r .i9 1.s 'll ••• 14j tigirilmill1514ip12II © ro• d ' 10138-Fil/°P CVK;y,i'a�I7 10' T� Lh� w 4. •ir i E. GASTON DR Z` 14P n N.w 4v a.t4.4,•sal•■•n•,4.,4N¢:• ANDERHUB ADDITION ]1 p .a *.Z 9:.;',.`l�,F 'J51 4nEl• ..4 p '] : 6 Y , .6 : 9 , WINDSOR DRIVE 3.�y �{Rw►�ll , 71110' . 7) AID=•. ,u�`` III fM M M .1M• N y� /. i:••.'8 4• � l _ / (•`• I I ■ m ■. w.•.nE 149 / �•Z 5' ' 12 3' ' I2' 5 Wes' ; • / / ¢ ,.4,, 4,6 ' ' 4 ' C C KREYMER / / * lt: W7 la • 9 ' ' 3• •14• • 3 • ' 14• . 3 JESUS ESPINOZA 5 57 AC // / �' 14 °. •:$_=®•10:I'r 2.'r 'P.' 2-► =Ib.1 A 2 • 7osAc. • // Y/ Ij0,4.1 .19•f•F11`I :;. 1 : ,is:st 1 , •16. r I '_ -- -- -- - - --- / IA. M 1 • ANN DRIVE • • - -- __--- _- - -]- KENNET4.36HAUTMAN /� // • i1$, ►(6' .(6:416 �2. i • / / S COY Mal :14 1 1 1.71„1 14) 1 1 7. 1 2.7. • ,' / VA., - ■ .• 13• • 18•a7T. 18p_� •261 / / ®> 9 gi II■ R.,12' 1 . �•L •257 G.C.KREYMER 2.91 AC. / ��i3�rR ' ; „,' 10 • ��� lOJ4231 / • r•th; •20 Y: ,. _? 9 r`2? 'i 2� PEERLESS MFG. CO, / �4 uKal4=1 Y 33,86 AC. / mai 1 •24 3 I /,-r- ,� ;-7,s l41' !20 PILL KREYMER _ ACK 29.76 AC. / • 4MR1¢�� t25. 15„ i25• ? "26•K' 18 JPARR / //if�u uY / f SIP 4 r " 4 4.4 2,7.. 27•Q• (6• / 4.72 AC. �� /// ;LTV K11[YM /r r •28' qq ' / o•i RCORl7•rl DR. Y8.as. 15, / y1.// '3.93 AC. m' 121 ! 11 1 ��/My/ .. ;,tarllq /r!s�' 4 A AOSSER / / '' 7 d:I -. 4 J29J•: 1l M!LLER'JR. _ • µ, _ .;:I � I. 13� ..z6A� ts't KATHY YLA-E ' / A-10t, I , •tG / // t ti • :3 II ;�a• } 7••6.9'141I,Q) /�/ BIRMINGHAM7. ' • ../ E /... -' aD 'I��• VICKI TLANE ELEMENTARY i '.( -r VMENTAL .1,; itv,1 coo�I141 .:fi A�1t .,1 ; 2, K�}•Ig. 6� - ' - P h ---\ / N • SF -2 184 -59 Sf - 3 - — _ Parker Road 8 4 - 3 4� 7 8 6 ......#\...... .f. I I P , /� .. CitLimits .. � i r/ I S _ 3 -+S`; x;e iita'L i 8 3- 6 ( � �J ' � • ci 1 Maga or lit_. ty Lim to 86-1 IN �� t r.INII-12. . LI II 'r--6 — 3 * . . 1 . -. - v....-.zo..p. i.s.l.c .. : SeIs.a 83 6 8 4 Cat _` 1 7 • ,: , .1i 8 6— -11h 11.-am ow . • . , ..: .. 22 . .. 1' _ 1 ' '= guy Limit , r",0 -6 210 7 im.-, 1 _ .- t- . _ : ) n i,_ . : ,, 3 Fik , . , i r- Fr-- . , <,- --. _ _ _ __ _. 0,/". . I r-- 12: 2 -/ -ay.-- - 1 1 "44VeNt i . f�� II I 1 � ... Ilit 1 SEE INSET . r, ii i' i ' �� 16 in - 'Ill � r- i r 44, . I I 1111.11111i 28 - . - . .-- 9 r - i ... lb ' •• r 1 I ..aif j N II man I -29 _ c\I ,,,, uuuuuuniii.r, S F - s , ,.... . v. -\\ 1 ,1 m r..._,_.... te,, i ........, • 5 193 °Qj " I. - q LIW- Tili ... ..,.. .... ... t_- - -- al. 1 101 _. L _ •• M L____„\11[ I ' ' - kali I I- 1.I '-11 = - Ill lilt 6 46 � ��' — � _ _ -- ftflfftjpjp i1 ._ ,� � 2ii „ �UN it III �it 31 i ••rm: Ai. .Z1 g;a 7'''1 " ElIE liTiTreP-1:2, Al � , 'El1*�LA�ti�� !` ,5 , tt se ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE ZONING CLASSIFICATION OF a 16.356 ACRE TRACT OUT OF THE W.D. PENNY SURVEY, ABSTRACT NO. 696, TRACTS 33 & 33-9, IN THE CITY OF WYLIE, COLLIN COUNTY, TEXAS, GENERALLY LOCATED AT THE SOUTHWEST CORNER OF PARKER ROAD AND BALLARD AVENUE, FROM "A" AGRICULTURE TO "MF" MULTI FAMILY; AMENDING THE COMPREHENSIVE ZONING ORDINANCE (ORDINANCE NO. 85-23A); AMENDING THE ZONING DISTRICT MAP (ORDINANCE 91-12, ORDINANCE 91-13); AND REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the zoning of the properly hereinafter described is presently zoned as 'LA" Agriculture; and, WHEREAS, the owners of the property have properly filed a request with the City to change the zoning classification from "A" Agriculture to "MF" Multi Family; and, WHEREAS, the Planning and Zoning Commission, after first having given all requisite notices, by publication and otherwise, and conducting all requisite hearings thereon, has recommended to the City Council that the request for change in zoning classification be granted; and, WHEREAS, the City Council has heretofore conducted a public hearing on the proposed change and determined that the change should be granted; WHEREAS, the City Council has determined, in its legislative capacity, that the proposed change is appropriate and in the best interest of the orderly development of the City in that it is based on recognition of changed or changing conditions or circumstances in the locality and/or recognizes changes in technology, the style of living, or manner of doing business, as required by Section 35.1 of the Comprehensive Zoning Ordinance and therefore not in derogation of any of the purposes therein expressed; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows; SECTION I That the Comprehensive Zoning Ordinance, as Codified by Section 1, of Chapter 12 of the Wylie City Code, be, and it hereby is, amended by amending the Zoning District Map, as the same currently exists, so as to change the zoning classification on the following described property, commonly described as a 16.356 acre tract of land located at the southwest corner of Parker Road and Ballard Avenue, to wit: The W.D. Penny Survey, Abstract No. 696, Tracts 33 & 33-9 to the City of Wylie, Collin County, Texas, from "A" Agriculture to "MF" Multi Family. SECTION II That the property herein described shall be used only in the manner and for the purposes authorized by the Comprehensive Zoning Ordinance of the City of Wylie, as amended. SECTION III Any person violating the provisions of this ordinance, or any part hereof, commits an unlawful act and shall be subject to the general penalty provisions of Section 37 of the Zoning Ordinance, as the same now exists or is hereafter amended. SEC11ON IV Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION V This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION VI That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VII The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this day of , 1996. By James D. Swartz, Mayor ATTEST Susan Shuler, City Secretary