07-16-1996 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
SPECIAL CALLED MEETING
Wylie Municipal Complex
July 16, 1996
7:30 p.m.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1. Discuss and Consider Authorizing the City Manager to Negotiate and Award an
Emergency Contract for the Signalization of the Intersection of FM 544 and FM 1378
WORKSESSION
2. 1997 Budget Worksession
STAFF REPORTS
CITIZEN PARTICIPATION
ADJOURNMENT
Posted on this the 12th day of July, at 5:00 p.m.
THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER
SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY
CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170
Wylie City Coup i #1
Agenda Communication for July 16,'1996
Signalizaton for Intersection FM 544 and FM 1378
Issue
Discuss and consider authorizing the City Manager to negotiate and award an emergency contract
for the signalization of the intersection of FM 544 and FM 1378.
Background
As a part of the County Bond projects approved in 1995, staff has been preparing for the
reconstruction of the intersection of FM 1378 and FM 544 which includes the installation of signal lights.
Due to the timing of those funds becoming available, and working within the schedules of the County and
the Texas Department of Transportation (TxDOT), plans were submitted for the installation of interim
signals. The purpose of the interim signal is to create a safer intersection for the new high school during
the time frame that the plans for the reconstructed intersection and permanent signals are prepared and
reviewed.
The City's consultants, Hogan Engineering and Transportation Strategies, Inc., have "fast-tracked"
the plan review through TxDOT with the goal of having the interim lights in place prior to the start of school
on August 12. However, the plans for the project were not approved by TxDOT until Friday, July 12. The
typical process for the advertising, review and award of bids takes approximately 6 weeks, which would
delay the installation of the lights until the end of August. It is imperative that the lights be in place and
operational prior to the start of school.
The Texas Local Government Code sets out the competitive bidding requirements for municipalities.
The Code provides for an exemption to the requirements in order for a municipality to make an expenditure
for "a procurement necessary to preserve or protect the public health or safety of the municipality's
residents".
By authorizing the City Manager to negotiate and award an emergency contract for the installation
of the interim signalization, the City Council will make it possible for the lights to be in operation when school
starts. This action will provide for the safety of the students, parents, staff and citizens who will be traveling
through the intersection.
Financial Considerations
The funding of this project is through the County Bond proceeds.
Legal Considerations
Texas Local Government Code, Chapter 252.022 General Exemptions, grants municipalities the
authority to by-pass the competitive bidding process in the name of preserving or protecting the public health
and safety.
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachment
N/A
kiAt. 6eibit;)'
•
s Prepared y Reviewed by Fin ce Approved by
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Wylie Police Department
Statistical Workload Analysis
For Calendar Year 1995
BACKGROUND
The following Workload Analysis was conducted in May of 1996. The formulas used in this
Analysis were developed by the International Association of Chiefs of Police and are nationally
accepted as the standard for conducting such studies. In order to fully understand this analysis,
you must first realize that some of the calculations are based on actual statistical information that
has been recorded through previous years and some are based on nationally accepted standards.
One such standard is the I.A.C.P. model for measuring acceptable performance levels of Patrol
Officers. According to the I.A.C.P.,the total time that any officer spends answering calls for
service should only equal 40% of his total work time. The remaining 60%is divided equally
between Preventive and Administrative duties.
STATISTICS
In calendar year 1995, our Patrol Officer logged 4,273.8 hours answering calls for service.
Using the aforementioned performance measures, we can calculate the total yearly workload in
man hours.
Calls for Service =4,273.8 hours =40%
Preventive =3,205.35 hours = 30%
Administrative =3 205.35 hours = 30%
Total yearly man hours 10,684.5 hours = 100%
During calendar year 1995, our officers were working a 12-hour shift. Assuming that one officer
could only work one shift per day,we can calculate that one officer could only be able to work a
total of 4,380 hours each calendar year. The calculation is as follows:
12 1' 365=4,380
Page 1
As you can see, the above calculation does not allow for any regular days off,vacation time or
time off for illness or injury, therefore, additional calculations must be done in order to allow for
this time. These calculations can be accomplished by using known standards that are currently in
use by the City of Wylie. In the current 12-hour system, our officers are required to work a total
seven days in every 14-day period. This would allow for each officer seven regular days off
during this same time period. Additionally,the leave policy currently in use allows each employee
a maximum of 10 days off, per year, for vacation/personal leave. This system also allows for a
total of five days off per year for illness or injury. Applying these known standards, we can
calculate the total number of hours any officer can be expected to work in any given year.
Pay periods per year =26
Days off per period = 7
Days off per year =26 * 7= 182 days * 12 hours =2,184 hours
Vacation time allowed = 10 days * 12 hours = 120 hours
Sick leave allowed = 5 days * 12 hours =60 hours
4,380- 2,184 - 120-60=2,016 hours
Using the standards set by the City of Wylie, our officers could only be expected to work a total
of 2,016 hours in a calendar year.
Using the yearly man hour figure from page 1, we can then calculate the total number of officers
required to handle that workload in the following manner:
10,684.5/2,016=5.3
This means that a total of 5.3 officers would be needed to handle the total workload experienced
in 1995. However,this does not take into account the division of personnel for a 24-hour
operation(shift work). This division is what is commonly referred to as the Relief Factor. In
order to account for this division, additional calculations must be performed.
1995 Workload Analysis Page 2
RELIEF FACTOR
The relief factor is a mathematical equation based on the known percentage of time that any
officer can work in a given year. As we saw on page 2,the total amount of time that any one
officer could work in a given year was 2,016 hours. The Availability factor is a percentage
representation of those hours. The Availability factor is calculated in the following manner:
Hours Worked/Hours in the Year=Availability factor, or
2,016/4380= .46
By using the above equation, we can determine that an officer will only be available 46% of the
time. This availability factor is used to calculate the Relief Factor as follows:
(1 - A)/A=R (Where A=the Availability Factor and R=the Relief Factor)
(1 - .46)/ .46 = R
.54 / .46 =R
1.17 = Relief Factor
This mean that for every one officer needed, an additional 1.17 officers would be needed to fill
that position. This equates to a total of 2.17 officers for every one position. Knowing that our
workload analysis indicated that a total of 5.3 officers would be needed to handle the 1995
workload, we can then calculate the total number of Patrol Officers needed to staff our Patrol
Division twenty-four hours a day in the following manner.
5.3 * 2.17 = 11.63
Therefore, based on our workload analysis, and allowing for the Relief Factor,we can then
see that a total of 12 Patrol Officer would be needed to handle the workload experienced in
1995.
1995 Workload Analysis Page 3
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Seven Officer Model
Officer MTWT F S SMTWT F S S Work Hours(Shift)
Officer 1 W WWWW W W W 8AM-6PM
Officer 2 Vv' W W W WWWW 8AM-6PM
Officer 3 W WWWW W W W 5PM-3AM
Officer 4 W W W W WWWW 5PM-3AM
Officer 5 W WWWW W W W 10PM-8AM
Officer 6 W W W W WWWW 10PM-8AM
Officer 7 W WWWW W W W 3PM- 1AM
Daily Totals 4 3 3 3 7 4 4 4 3 3 3 7 4 4
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Seven Officer Model Total Officers On-Duty per Hour
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 3 3
TUESDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 2 2
WEDNESDAY 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 2 2
THURSDAY 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 I 2 2
FRIDAY 2 2 2 1 1 1 1 1 2 2 2 2 2 2 2 3 3 5 3 3 3 3 5 5
SATURDAY 5 4 4 2 2 2 2 2 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
SUNDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 I 2 2 3 2 2 2 2 3 3
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 47%of
the time.
Wylie Police Department
4/10/3 Deployment(10-hour shifts )
3 Month Rotation
Fixed Days off
Eight Officer Model
OFFICER M T W T F S S M T W T F S S Work Hours(Shift)
Officer 1 W W W W W W W W 8AM-6PM
Officer 2 W W W W W W W W 8AM-6PM
Officer 3 W W W W W W W W 5PM-3AM
Officer 4 W W W W W W W W 5PM-3AM
Officer 5 W W W W W W W W 10PM-8AM
Officer 6 W W W W W W W W 10PM-8AM
Officer 7 W W W W W W W W 3PM- lAM
Officer 8 W W W W W W W W 3PM- 1AM
Daily Totals 4 4 4 4 8 4 4 4 4 4 4 8 4 4
Wylie Police Department
4/10/3 Deployment(10-hour shifts)
3 Month Rotation
Fixed Days off
Eight Officer Model Total Officers On-Duty per Hour
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
TUESDAY. 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
WEDNESDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
THURSDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
FRIDAY 3 2 2 1 1 1 1 1 2 2 2 2 2 2 2 4 4 6 4 4 4 4 6 6
SATURDAY 6 4 4 2 2 2 2 2 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
SUNDAY 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 2 2 2 2 3 3
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 58%of
the time.
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Nine Officer Model
OFFICER M T W T F S S MTW T F S S Work Hours(Shift)
Officer I W W W W W W W W SAM-6PM
Officer 2 W W W W W W W W SAM-6PM
Officer 3 W W W W W W W W 8AM-6PM
Officer 4 W W W W W W W W 5PM-3AM
Officer 5 W W W W W W. W W 5PM-3AM
Officer 6 W W W W W W W W 5PM-3AM
Officer 7 W W W W W W W W 10PM-8AM
Officer 8 W W W W W W W W IOPM-8AM
Officer 9 W W W W W W W W I OPM-SAM
Daily Totals 5 4 4 4 9 5 5 5 4 4 4 9 5 5
y
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Nine Officer Model Total Officers On-Duty per Hour
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 1 1 1 1 3 3
TUESDAY 3 3 3 2 2 2 2 2 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
WEDNESDAY 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
THURSDAY 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
FRIDAY 3 3 3 1 1 1 1 1 3 3 3 3 3 3 3 3 3 6 3 3 3 3 6 6
SATURDAY 6 6 6 3 3 3 3 3 2 2 2 2 2 2 2 2 2 3 1 1 1 1 3 3
SUNDAY 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 1 1 1 1 3 3
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 68%of
the time.
Wylie Police Department
4/10/3 Deployment(10-hour shifts )
3 Month Rotation
Fixed Days off
Ten Officer Model
OFFICER M T W T F S S M T W T F S S Work Hours(Shift)
Officer 1 W W W W W W W W 8AM-6PM
Officer 2 W W W W W W W W 8AM-6PM
Officer 3 W W W W W W W W SAM-6PM
Officer 4 W W W W W W W W 5PM-3AM
Officer 5 W W W W W W W W 5PM-3AM
Officer 6 W W W W W W W W 5PM-3AM
Officer 7 W W W W W W W W l OPM-8AM
Officer 8 W W W W W W W W l OPM-8AM
Officer 9 W W W W W W W W 10PM-8AM
Officer 10 W W W W W W W W 3PM- 1AM
Daily Totals 6 4 4 4 10 6 6 6 4 4 4 10 6 6
Wylie Police Department
4/10/3 Deployment(10-hour shifts )
3 Month Rotation
Fixed Days off
Ten Officer Model Total Officers On-Duty per Hour
0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 4 3 3 2 2 2 2 2 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
TUESDAY 4 3 3 2 2 2 2 2 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
WEDNESDAY 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
THURSDAY 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 2 2 2 2 3 3
FRIDAY 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 4 4 7 4 4 4 4 7 7
SATURDAY 7 6 6 3 3 3 3 3 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
SUNDAY 4 3 3 2 2 2 2 2 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 71%of
the time.
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Eleven Officer Model
OFFICER M T W T F S S M T W T F S S Work Hours(Shift)
Officer 1 W W W W W W W W 8AM-6PM
Officer 2 W W W W W W W W 8AM-6PM
Officer 3 W W W W W W W W 8AM-6PM
Officer 4 W W W W W W W W 5PM-3AM
Officer 5 W W W W W W W W 5PM-3AM
Officer 6 W W W W W W W W 5PM-3AM
Officer 7 W W W W W W W W 1 OPM-8AM •
Officer 8 W W W W W W W W 10PM-8AM
Officer 9 W W W W W W W W 10PM-8AM
Officer 10 W W W W W W W W 3PM- 1AM
Officer 11 W W W W W W W W 3PM- IAM
Daily Totals 6 5 5 5 11 6 6 6 5 5 5 11 6 6
Wylie Police Department
4/10/3 Deployment (10-hour shifts )
3 Month Rotation
Fixed Days off
Eleven Officer Model Total Officers On-Duty per Hour
0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 4 3 3 2 2 2 2 2 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
TUESDAY 4 3 3 2 2 2 2 2 1 1 1 1 1 1 1 2 2 4 3 3 3 3 4 4
WEDNESDAY 4 3 3 1 1 1 1 1 1 1 1 1 1 1 1 2 2 4 3 3 3 3 4 4
THURSDAY 4 3 3 1 1 1 1 1 1 1 1 1 1 1 1 2 2 4 3 3 3 3 4 4
FRIDAY 4 3 3 1 1 1 1 1 1 1 1 1 1 1 1 5 5 8 5 5 5 5 8 8
SATURDAY 8 6 6 3 3 3 3 3 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
SUNDAY 4 3 3 2 2 2 2 2 2 2 2 2 2 2 2 3 3 4 2 2 2 2 4 4
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 81%of
the time.
Wylie Police Department
4/10/3 Deployment(10-hour shifts )
3 Month Rotation
Fixed Days off
Twelve Officer Model
OFFICER M T W T F S S M T W T F S S Work Hours(Shift)
Officer 1 W W W W W W W W 8AM-6PM
Officer 2 W W W W W W W W 8AM-6PM
Officer 3 W W W W W W W W 8AM-6PM
Officer 4 W W W W W W W W 8PM-6AM
Officer 5 W W W W W W W W 5PM-3AM
Officer 6 W W W W W W W W 5PM-3AM
Officer 7 W W W W W W W W 5PM-3AM
Officer 8 W W W W W W W W 5PM-3AM
Officer 9 W W W W W W W W 10PM-8AM
Officer 10 W W W W W W W W 10PM-8AM
Officer 11 W W W W W W W W 10PM-8AM
Officer 12 W W W W W W W W 10PM-8AM
Daily Totals 6 6 6 6 12 6 6 6 6 6 6 12 6 6
Wylie Police Department
4/10/3 Deployment (10-hour shifts)
3 Month Rotation
Fixed Days off
Twelve Officer Model Total Officers On-Duty per Hour
0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
MONDAY 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
TUESDAY 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
WEDNESDAY 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
THURSDAY 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
FRIDAY 4 4 4 2 2 2 2 2 4 4 4 4 4 4 4 4 4 8 4 4 4 4 8 8
SATURDAY 8 8 8 4 4 4 4 4 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
SUNDAY 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 2 2 2 2 4 4
With the current standard of measure being 2 officers available at any given time,with this schedule,we would be able to maintain this standard 100%of
the time.
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