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11-12-1996 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex November 12, 1996 7:00 p.m. CALL TO ORDER INVOCATION - Rev. George Fournier PLEDGE OF ALLEGIANCE PROCLAMATION Christian Care Week- November 21-28, 1996 PRESENTATION Summary of Sports Association Activities ACTION ITEM 1. Discuss and Consider Approval of Minutes for October 29, 1996 2. Discuss and Consider Approval of a Request for the Chamber of Commerce to Host the Annual Christmas Parade 3. Discuss and Consider Approval of a Resolution for Membership in the North Central Texas Council of Governments and Designate a Voting Representative 4. Discuss and Consider Award of a Contract for the Renovation of the New Community Center 5. Discuss and Consider Adopting a Resolution in Recognition of Children's Book Week, November 18-22, 1996 6. Discuss and Consider Awarding of a Bid for Library Furniture and Shelving 7. Discuss and Consider Appointments to an Impact Fee Advisory Committee 8. Discuss and Consider Approval of a Updated Participation Agreement and Resolution Amending Authorized Representative Form for TexPool (Texas Local Government Investment Pool) 9. Discuss and Consider Approval of a Resolution Adopting an Interlocal Agreement with the Coalition of Cities for Economic Development 10. Discuss and Consider Approval of a Final Plat for the Novid Business Park Addition located North of the Intersection of FM 1378 and FM 3412 (Brown St.) Being 14.497 Acres 11. Discuss and Consider Approval of a Preliminary Plat for the Newport Harbor Subdivision Requested by Myran Corporation and Located North of the Intersection of FM 1378 and FM 3412 (Brown St.) Being 87.781 Acres 12. Presentation on "Traffic Calming" Devices and Consider Authorization of the Preparation of a Pilot Study of Traffic Calming Devices on Westgate Way STAFF REPORTS CITIZEN PARTICIPATION ADJOURNMENT Posted on this the 8th day of November at 5:00 p.m. W die City oufld1 #1 agenda Communication for Nevember 12, 1996 Minutes for October 29, 1996 Wyly City Cound1 #2 Agenda Communication for November IL 1996 approval of Request for Christmas Parade Issue Discuss and consider approval of a request for the Chamber of Commerce to host the Annual Christmas Parade. Background Each year the Chamber of Commerce sponsors the Annual Christmas Parade. This year the parade will be Saturday, December 7, 1996 at 10:30 A.M. The parade route is as follows: Birmingham North of SH 78 near Oak Street; East on Oak to Ballard, North on Ballard to Brown, East on Brown past Hillcrest Manor for disbursement. The Chamber has contacted the Texas Department of Transportation for permission to have various streets blocked for the safety of the parade participants and spectators. Approval has been granted by TxDot. The Wylie Police Department and Public Works have been notified and are meeting with the Chamber to coordinate their efforts to provide for the safety and enjoyment by the participants and spectators. Each year the Public Works Department helps with the parade by placing barricades out to block streets during the parade. Work is started on Friday afternoon in preparation for the Saturday parade. A crew of four start at 8:00 AM on Saturday to set up and help with traffic control during parade staging. Public Works provides barricades, vehicles and four crew members who put in about 4-5 hours of overtime for the Christmas Parade. The Police Department provides traffic control to ensure the safety of all participants and spectators. Nine Police personnel are on overtime for the parade. A total of $945.00 overtime pay was paid during the July Jubilee parade and is expected to be about the same amount for the Christmas Parade. Several hours have been spent by the Police Department staff assisting in the parade route, issuance of permits and other issues or concerns from the Chamber of Commerce. Additional assistance from the sheriffs department has been requested to help direct traffic. The County has stated they will provide help at no expense to the city. The Fire Department provides traffic control assistance if needed by the Police Department. Volunteer firefighters have been used in the past and there is no added expense to the city. Legal Consideration The City Charter states in Article 1, Section 1 that all powers of the city shall be vested by the city council. Financial Consideration There is no charge to the Chamber of Commerce for any direct or indirect charges relating to the parade. Staff Recommendation Staff recommends approving the request from the Chamber to host the Annual Christmas Parade. Attachment Letter from the Chamber of Commerce (7---7,41,Ja 1/4--ctiL Prepared by Reviewed by Fin ce City Manager Approval WYti CHAMBER OF COMMERCE October 10, 1996 Susan Shuler, City Secretary City of Wylie 2000 Hwy 78 N. Wylie, TX 75098 Dear Susan: This letter is in response to the conversation you and I had yesterday morning regarding the Christmas Parade scheduled for Saturday, December 7, 1996. The Wylie Chamber of Commerce has contacted the Texas Department of Transportation for permission to have various streets blocked off for the safety of parade participants and spectators. We have received approval from them as you will see from the attached documents. As always, the Chamber appreciates the consideration and participation of the City Officials and City Employees in the planning and staging of this annual event. Respectfully, Bev Nemer, Office Manager/Parade Coordinator Wylie Chamber of Commerce 108 W. Marble Wylie, TX 75098 108 West Marble • Wylie, Texas 75098. 214/442-2804 • FAX 214/429-0139 Uo• ll •'.�l a : Uli zl.l :320 LIG55 'Alm)l' NE AREA I{j,.inl (ngypp E (n�((;; p ;l TO 'Cl" 3�0 6655 i�Uc Jll-lJ-JU 1iJU ni�i - -. 7671 DateC4�� n Post it"Fax Note C� �Frompies - 1 LLA LieColD pZ 1/�T_32O" 2 L0, cHAmsER OF COM 4.� Fax Fax it / z } 3 TEXAS DEPARTMENT August 15, 1996 OF TRANSPORTATION L'r;P+�`iF'1Ya$ r, 2 OVEO Mr. Pat Ellis Texas Department of Transportation ` 9700 E. R.L. Thornton F . aiLe_ �... w Callas, TX 75228 13,37.1") "NM ' r Agpr.Ovnl o'; MC. Ellis: not rclttic t c:?�~;se.e'fo rtl the respons1tl1&ty for the: ccri'cctz7.os of d e:ail. On Saturday, December 7, 1996, the Wylie Chamber of Commerce plans to hold their Annual Christmas Parade. The Wylie Police Department works closely with the Chamber in the staging of this annual event. The purpose of this totter is to request ds to facilitate this State event•close and redirect traffic from two Farm to Ma Market roads Specifically: Christmas parade - December 7, 1s96 from 9:00 AM to 11;30 AM Location - 100 Bik. of North Ballard (F.M. 2514) north to Brown (F.M. 3412). Nett► on Brown (F.M. 3412) to State Highway 78. l=157 Closure - We plan to close F.M. 2514 from Oak Street, north to F.M. 3412. F.M. 3412 from 2514, east to State Highway 78. We will be erecting barricades on F.M. 2514 at Oak Street, and at F.M. 3412, and on F. M. 3412 at F.M. 2514 and at State Highway 78. All minor tributary streets leading onto F.M. 2514 and F.M. 3412 will also be barricaded (Oak Street, Marble Street, Jefferson Street, First Street and Second Street). There are no alleyways intersecting these Farm to Market Roads. One uniformed Officer will be stationed on each side of the proposed route to ensure compliance with the barricades along the minor tributaries. This will allow for a total of 7 uniformed ricers for traffic control duties. • , _ .+1A/11A'1 •1O1\A L' .v "llA/Ann nlln 11, 1.V lilt W.): 1)i 21.1 3::11 UU.,•.) Lit:tii ,AL AIWA n 5 36 11 :3B il 'N Z; rt, tr le° CHAMBER OF COMMERCE _--- - p, 2 Mr. Pat Ellis August 15, 1996 Traffic now . All local and Thru traffic will be rerouted along Jefferson street and those wishing to travel east on F.M. 2514 to northbound F.M. 3412 will be unaffected. All closures will IA) clearly marked with signs and alternate routes will be identitivd. We sincerely appreciate your consideration in this matter and assure you that we will make every effort to ensure the safe and expedient travel of our motoring public. Please address your latter of approval, or any questions or concerns, to the attention of Bev Nemer, Office Manager, Wylie Chamber of Commerce. Again, I would like to thank you in advance for your consideration. • Sincerely, 0014/ Bev Neme , Office Manager - -..�. .�.. Wylie Chamber of Commerce g.,3CA,r,„ N SPORTAr N Dsi3AWN GS APPROVED • , ,,,,-,,,- .., It_a------ t. David Y. e. +,.,,U,LAg..0, mo�,r :. :o:: Sg Wylie Police so .•artment t - _ "`.` ` :i :>-ti'n f J L•r DI''tr1ct iG h113 Approval of thnsc dr.:-,-21^ s doc+s not "hve Lhe col:tr eti r of 9cs re sponstbtlity for tilt ociYcc:tnej of detail . — i t t,,r..1 T._._ _ 'T+nnn ,1 AIAAn n011A V A V n1 A/A.nn C17 7C1 u , I., :Il) 11,5 : 11 : ..'.l.1 .j;L-u ()boo t.,lil.it. i',L, alit..'• .e_i' 0? AP t ,--1 -U, n '.33 Fad` TO Zl? ....in bti5J ry M` CG7r4IM11FD ON µAi 561 jj a - Y iI i 1 Labe Lake r l ' hen, ► D ., . ....____ 11 c,,I, .. . 7'. COY NTY R _, N uL:.l}• •. f2 1 'AA It LEY YIEw I M 2. q ��.�� I/ a, r is CO' '.. [ror • � � , � ( � . H .. . cr...- .I II. . yes 1 1___. Oan Mir k • isPO ; • � 1i6LtsA i i + : i •. J , cm '� CCUI . ' ..1._ COUNTY ,-, - o,4{jpa=y. Inc. '� i t • 11 4udkLRVS lb •,�:9111Afifil. 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Z 3rd / ty+ i ' "' tom, r„; ic.u.. r.t — S 3rd S ---� - .__. p . ., 1.n ca :u l74 :rip Rim'� u�, CI 5 S Sth N - �' 4 V 5 Ln �J '• _{� ''' ��.$PE �iii� '1 } cn 4 s -'C, _LIBERTY ' ) :? i + '4 4 DOU y LA.S \Ck..A. .,) .'"' t1, 1_.i,!. P ME ®:,, ti sfi ? R [lCC �:, <ki4;.),•,-i,,r".w?,..< ‘ , r.im 1) rn i• k t -.1 r.,) T r tl rn ,.. '� I,1 U, f71 c 7J m w Q �� 0 ca ..t�R•r�Y A Wylie City Council #3 agenda Communication for November 12, 1996 Resolution for Membership in the NCTCOG Issue Discuss and consider approval of resolution for membership in the North Central Texas Council of Governments and designate a voting representative. Background The North Central Texas Council of Governments (NCTCOG) is a voluntary association of local governments within the 16-county North Central Texas region. NCTCOG has 224 member governments including all 16 counties, 158 cities, 26 school districts, and 24 special districts. The agency was established in 1966 to assist local governments in planning for common needs, cooperating for mutual benefit, and coordinating for regional development. NCTCOG's purpose is to strengthen both the individual and collective power of local governments and to help those governments recognize regional opportunities, eliminate unnecessary duplication, and make joint regional decisions. NCTCOG has a regional training center and offers training in various fields. They also offer literature on population estimates, regional initiatives, regional news and many publications. Staff discovered that the City of Wylie never formally adopted a resolution to join NCTCOG. Officials with NCTCOG were contacted and said that to become a member the city must pass a resolution of intent, send dues and designate a member of the city council to serve as the official voting representative to NCTCOG. Wylie has enjoyed all the benefits of being a member. Each voting representative serves as the liaison between the local government and the Council of Governments. Voting representatives receive special publications and announcements from NCTCOG. Participation as a voting representative can be in the form of attendance at meetings or service on committees. Voting representatives are welcome to attend the Executive Board meetings held on the fourth Thursday of every month at 12:45 p.m. in the NCTCOG Board Room. Other activities available for member government voting representatives include: special task forces, advisory committees, and policy development committees. Legal Consideration NCTCOG requires cities to pass a resolution in order to become a member. Financial Consideration NCTCOG charges annual dues based on population. The City of Wylie is in the category of over 5,000 population and is calculated on a per capita basis. The per capita is based on the County and the population over 5,000. The cost for Wylie will be 10 cents per capita or $1,010.00. Staff Recommendation Staff recommends approval of the resolution. Attachment Resolution Designation for Voting Representative itibu ;Ike, C-64 - .4444 repared by Reviewed by Fince City Manager Approval RESOLUTION NO. A RESOLUTION OF THE CITY OF WYLIE, TEXAS FOR MEMBERSHIP IN THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS WHEREAS, the Governor of the State of Texas has identified the North Central Texas region (consisting of the 16 counties of Collin, Dallas, Denton, Ellis, Erath, Hood, Hunt, Johnson, Kaufman, Navarro, Palo Pinto, Parker, Rockwall, Somervell, Tarrant and Wise) as a state planning region for purposes of sub-state regional planning; and WHEREAS, the local governments of North Central Texas, including counties, cities, school districts, and special districts, created the North Central Texas Council of Governments in 1966 in response to their common interests and concerns and the need for a joint regional approach to resolve areawide problems; and WHEREAS, this voluntary, cooperative venture was intended to help local governments improve their capability to serve their citizens by devising regional issues, problems, and opportunities; by setting priorities and devising policies, plans, and programs to deal with them; and by achieving efficient and effective action on areawide matters and related actions in order to insure the orderly growth and development of the region; NOW, THEREFORE, BE IT HEREBY RESOLVED: Section 1. That the City of Wylie wishes to become a participating member of the North Central Texas Council of Governments created for the purposes set out above, and hereby applies for membership in said organization by submission of this Resolution and payment of annual dues. Section 2. That this Resolution shall take effect immediately on its adoption. PASSED on this the 12th day of November, 1996 at a meeting of the Wylie City Council of Wylie, Texas. Jim Swartz, Mayor Susan Shuler, City Secretary NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Designation of Voting Representative MEMO As a member of the North Central Texas Council of Governments, hereby designates the (name of county, city, school district, or special district) following elected official to serve as its voting representative to NCTCOG's General Assembly. Name: Title: Mailing Address: Telephone: ( ) Signed: Title: Date: FOR YOUR Under the Bylaws of the North Central Texas Council of Governments,each member government INFORMATION is entitled to one voting representative on the General Assembly. The voting representative must be an elected official from the governing body of the member government.This vot- ing representative serves as a liaison between the local government and NCTCOG; receives publications and announcements from NCTCOG;and is eligible to vote on proposed Bylaws amendments and for candidates to serve on NCTCOG's Executive Board.A city or county official must be a designated voting representative in order to be con- sidered for service on the Executive Board. Some voting representatives may have retired from office or some member governments may wish to select a differ- ent representative from the one currently serving.Therefore, NCTCOG annually requests recertification of voting rep- resentatives—usually after the municipal/school board elections as the next NCTCOG Regional Directory is being pre- pared. Use this form to designate your official voting representative to NCTCOG. If you wish, you have the option to list your existing voting representative,without formal reappointment, unless that person is no longer in office. Return form to: NCTCOG, P. O. Box 5888,Arlington, Tx 76005-5888 FAX: 817-640-7806 Wylie City Council #4 Ogenda Communication for November 11, 1996 Award of Community Center Bid mommim=mmilmilimiiimmmommil Issue Discuss and consider an award of a contract for the renovation of the new Community Center. Background During the October 29 City Council meeting, the Council voted to table the award of contract for the renovation of the new Community Center. This action would allow additional information to be obtained regarding the cost and method of abating the asbestos in the building, particularly as it relates to the total project cost. Staff has received proposals from four (4) asbestos contractors: Arc Abatement, Inc. $ 5,668.00 Haz-Mat Response Corp. $ 8,757.00 Honesty Environmental $12,000.00 Quality Air Controllers $ 5,890.00* *This bid amount does not include the cost of the independent air quality monitoring, which is estimated to be an additional $1,000. Following the vote on the award of contract, the City Council requested that an on-site visit to the new Community Center be scheduled. A representative from Arc Abatement, Inc. will be present during the workshop meeting to answer any questions that the Council may have. In addition, representatives from the Anchor Companies and City staff member Wayne Morman, who is a Certified Asbestos Abatement Officer will also be present. Previously, on October 8, the City Council rejected the single bid that had been submitted for the renovation of the Community Center and instructed staff to begin the process again in an attempt to secure more competitive bids for the project. The initial bid received was $245,000. A prebid conference was held at the Community Center on October 10, and on October 23, staff received and publicly opened six (6) bids for the project. The bid tabulation and the architects recommendation are attached. The low bid for the Base Bid Amount is $209,900 as submitted by the Anchor Companies out of Plano. This amount does not include any costs associated with the asbestos abatement. Direction is needed from the Council as to whether Council wishes to increase the project budget to cover the cost of the asbestos abatement or if the cost must be absorbed within the existing budget by cutting essential features from the project. Eight (8) alternatives for possible reductions were identified through the bid process and the Anchor Companies have identified additional cost savings for a total possible reduction of approximately $22,000. The areas for reduction include savings in mechanical and electrical specifications, changes in the type of equipment for the kitchen area, and the elimination of the enclosure of the loading dock for storage. The final design of the new Community Center includes a large meeting room, a kitchen, a designated room for the Senior Citizens to utilize for their functions and projects, and an office. The building will be ramped and the restrooms completely rebuilt in order to meet the requirements of the American with Disabilities Act, and other accessibility standards. The project is very basic. Financial Considerations On September 24, the Council approved the FY 97 Budget which identified an amount of $200,000 for this project. The funding is a combination of the $175,000 approved in bond monies by the Park & Recreation Facilities Development Corporation and a $25,000 transfer from the 4B Operating Fund to the 4B Capital Projects Fund. Legal Considerations The bid solicitation for this project was conducted in accordance with Chapter 252.021 of the Local Government Code which governs the procedural requirements for certain capital expenditures. Board/Commission Recommendation N/A Staff Recommendation Staff recommends that Council award a contract to the Anchor Companies in the amount to be determined by Council for the renovation of the new Community Center. Attachment Asbestos Abatement Proposals Bid Tabulation /A'V )21.42, 4/;(4., Prepar by Reviewed Finance City Manager Appr. '4:':Isv<.M....w: �:Tb:�n��:.n';ti''j�b:Y.ia>ei<•�i k'<X.-y' �..-i.n...s I- N.v �`...':.' � wiAien�J -wnvaAn:.:..L.wQn inv�}� w iii :y:•.uu b.n .v • 1 .. :S'J`.>;l::.w:f �y.f4:O...f •Jb .vif:T.ia.•.Y.i, f.. :v-u:v:^A.. w ij�t��y�,�jVn{..•�� • .w..nn � 10720 MILLER ROAD SUM 101). :bAt.LAS,7X•76 '•'JVIe[Ra'(817F4 9- 4o0 r•FAX"(8.1.7)•.40v7-4777•'.:'. November 1, 1996 QUOTATION B-96294.S Wayne Morman City of Wylie 2000 Highway 78 North PHONE (972) 442-8153 Wylie, TX 75098 FAX: (972) 442-8154 — RE: Asbestos Abatement Old Post Office Wylie, TX 75098 Mr. Morman, ARC ABATEMENT, INC. proposes to provide supplies, equipment, materials,documentation, and supervision to complete this project. Insurance provided at $1,000,000.00 for Automobile, $1,000,000.00 for General Liability, and Statutory limits for Worker's Compensation. ARC is a licensed asbestos abatement contracting company with trained, state registered workers and supervisors who have a current physical. Local, state and federal guidelines are observed throughout projects. In addition to asbestos, ARC performs lead abatement, hazardous material cleanups, underground storage tank removal, and other similar services. ARC requires the following to be provided by the Owner: water, electricity, rest room facilities, telephone access, temporary storage of supplies, disposal of non-ACM waste and removal of all items stored In the work areas. Asbestos removal and registration fees charged directly to the owner by Texas Department of Health (TDH) are listed in this proposal. Any alteration or deviation from this proposal involving extra costs, will be executed only upon written orders and will become an extra charge over and above the proposal. All agreements contingent upon strikes, accidents or delays beyond our control. ARC appreciates the opportunity to submit this proposal, and looks forward to working with you in the future. Should you have any questions or require further information, please do not hesitate to call this office. Sincerely, /6) S even R. Chappell Vice President . . v.J • Mr. Morman November 8, 1996 page 2 QUOTATION B-96294,S SCOPE OF WORK The work includes the removal and disposal of approximately 3,088 sq. ft. of asbestos containing floor tile and mastic, and approximately 224 sq. ft. of carpet and asbestos containing mastic from the above mentioned facility. ARC requires the following to be provided by the Owner: water, electricity, rest room facilities, telephone access, temporary storage of supplies, disposal of non-ACM waste and removal of all items stored in the work areas. Asbestos removal and registration fees charged directly to the owner by Texas Department of Health (TON) are listed in this proposal. Third party air monitoring is included, but is listed as a separate price. METHOD OF REMOVAL Full containment is required for this project, which includes critical barriers, poly sheeting on the walls and floor, negative pressure, HEPA vacuuming, wet methods of removal, double bagging of the material, label and disposal to a licensed landfill. DURATION Project duration will be one night. PRICE ASBESTOS ABATEMENT $4,968.00 TDH NOTIFICATION FEES 50.00 • AIR MONITORING/SPECIFICATIONS 650.00 This proposal does not include any federal, state, or local taxes, or additional insurance requirements. Sales tax exemption certificate must be submitted or tax will be due and included on invoice. • TERMS: NET 30 DAYS QUOTATION VALID FOR 60 DAYS Accepted on Date By Signaturelfitle �j 51 Li—yn 1,Jt 1:AL-3k!u L •Licensed,Insured,and Bonded =-E-=-RESP0111 SSE -24-Hour Emergenc Service •Scheduled Programs •industriaVCommerciai • �f 11 'it • � •Waste Disposal BX-686-P PURCHASE ORDER# COST PROPOSAL\CONTRACT Ms. Mindy Manson ►DATE: October 22, 1996 City Of Wylie ;PHONE: 972-442-8124 24)01) North Highway 78 !FAX: 972-442-4302 Wylie,'Texas /5098 j PROJECT: asbestos abatement-Old Wylie Post Office HAZ-MAT RESPONSE CORPORATION proposes to furnish necessary labor, material and equipment to complete work described within this COST PROPOSAL CONTRACT. SPECIFICATIONS: Applicable parts of OSHA 29 CFR 1926.1101,OSHA 29 CFR 1926.59, OSHA.29 CFR 1910.134 &EPA NESHAPS 40 CFR Part 61. SCOPE OF WORK: Abatement and disposal of approximately 3,341 square feet of asbestos contaminated 9" x 9" floor tile,3,623 square feet of asbestos containing mastic, 282 square feet of asbestos contaminated carpet and 100 square feet of non-contaminated carpet. WORK PROCEDURES: HAZ-MAT technicians shall regulate the area with bather tape, cover the walls with 4 mil polyethylene sheeting,construct a three stage wet decontamination unit and establish negative pressure. They shall then don protective coveralls,half face air purifying respirators and rubber boots. Utilizing wet removal methods the technicians will remove the floor tile,apply solvent and remove the mastic. The waste shall be double bagged, labeled and manifested for proper transportation and disposal at G.S.C. landfill in Avalon,Texas. The Owner shall contract a licensed air monitoring firm to perform all work area,personnel and clearance sampling. Upon completion of the project,HAZ-MAT shall deliver to the City Of Wylie an extensive documentation package containing all daily logs,waste manifests and air monitoring test results along with other pertinent documents generated throughout the course of the project. Owner or General Contractor shall provide electricity and water and a dumpster for any non-contaminated carpet. DFW East Tower• 4425 W.Airport Frwy.,Suite 305 • Irving,Texas 75062-5833 (214)255-1005• FAX(214)255-1006. Outside of Dallas 1-800-464-1222 • FM 1-800-464-1238 [: i -L/-.. LF t 11 IU, ...,i .?.L- r.i '..Y.r. rr,J, _<<;.). L! L � . .�'•D r. , BX-686 Page 2 October 22, 1996 WORK SCHEDULE: This project will be completed within three-ten hour work days. Texas Department of Health regulations require a ten work day notification before work can start. TOTAL COST; S 7,757.00 Seven Thousand,Seven Hundred Fifty Seven Dollars. ***All work procedures shall be In strict compliance with the most recent regulation changes which require negative/differential air pressure,3 stage wet decontamination,and plastisizing all walls. *** Texas Department of Health regulations require the Owner to contract with an independent,licensed air monitoring firm to perform all consulting work on asbestos abatement. HAL-MAT can provide you with the name of a firm who will perform those duties for less than S 1,000.00 Upon acceptance by signature this document shall become legally binding and will serve as the contract for all work described within this COST PROPOSAL/CONTRACT. This price is guaranteed for work performed within 30 days from proposal date. Payment is due upon completion of work as evidenced by signed"Statement of Work Complete" and receipt of invoice. Autho - d Signature ...a. Accepted By David C. Smith - Project Mangta • Name - Title Name - Title • IT. ,e % �_ Environmental Sen'ices 11! r16, 1770 1J. 4.J GlYYJ(VJJO f h-ItaC VG Quisry AIR U ONTROLLERS INC. PROPOSAL YIA FAX 92-437-G38 November 8, 1996 Mr. Wayne Marinas City Of Wylie 2000 Highway 78 North Wylie, Texas 75098 REFERENCE: New Recreational Center - Removal and Disposal of Asbestos Containing Floor Tile and Mastic From The Entire First Floor Dear Mr. Norman: We propose to furnish all labor, material and transportation for the removal and disposal of asbestos containing material from the above mentioned building, as per our walk through conducted on 11/06/92, for the sum of Abatement Cost $5890.00 Tax f 7.25.* $ 427.03 TOTAL AMOUNT $6317.03 The propose sum includes: A) . Project coordination and various meetings with Owner's Representative, contractors, etc. B) . All ACM removal and disposal work will comply with EPA/OSHA regulations/guidelines with good engineering controls and use of the latest state--of-the Art abatement techniques and methods. C) . A full time TDH licensed Superintendent will at the job site for the duration of the entire project. Additionally, QAC foreman and abatement technicians are all licensed and experienced and provide the labor intensive portion for successfully completing each abatement project. 1002 North Central Expressway • Arapaho Central Park#301 a Richardson, Texas 75080 (972) 437-2100 ■ Fax (972)437-6338 11! UO!17JV 1J.'fJ vJJv I r--nw6._ v. D) . All ACM waste will be double bagged, labelled and dispose to EPA approved landfill. All rules and regulations as per Texas Water Commission's disposal waste manifest system will be followed. E) . The original White copy of the waste manifest will be mailed to the City Of Wylie directly from the landfill. Thank you for inviting our firm to submit a proposal for this project. Sincerely, az• J .% . Kharas Qual" y Air Controllers, Inc. R From : CREATIVE ARCHITECTS & PLANNERS PHONE No. : 214 414 5413 Oct. 25 1996 12:11PM P02 d CREATIVE ARCHITECTS & PLANNERS 1026 0 aakwood Orive Q Garland,Texas 75044-4126 (972)2483015 (972)414-5413 fax October 25, 1996 Mindy Manson Assistant to the city Manager City of Wylie 2000 Hwy. 78 N. P.O. Box 428 Wylie, Texas 75098 Re: Community Center Bid Mindy: Of the two apparent low bidders only Anchor Companies responded to our request to identify savings in the mechanical and electrical items. We recommend that the City award the bid to Anchor Companies with the following alternates. Base Bid $ 209,900 Alternate #2 - Kitchen revisions as modified by Anchor's letter dated 10/24, item #3 -5,800 Alternate #5 - Bond reduction -2,099 Alternate #6 - 2' x 4' lights - 370 Alternate #7- Site work -2,165 Alternate #8- Composition shingle - 555 Anchor's HVAC deduct per letter -4,000 Anchor's Electrical deduct per letter -1 ,981 Anchor's Millwork deduct per letter - 500 Anchor's railing deduct per conversation with Tom Pritzkau part of#5 in letter - 820 Anchor's stg. overhang deduct per conversation with Tom Pritzkau part of #5 in letter - 560 Total Contract $ 191,050 From : CREATIVE ARCHITECTS & PLANNERS PHONE No. : 214 414 5413 Oct.25 1996 12: 12PM PO3 As long as the asbestos issue works as we hope this will let the project be in budget without hurting the function or esthetics. If the asbestos turns out to be more expensive the storage alternate could be taken saving another $3,440 ($560 is already figured above). We hope this meets the City of Wylie's needs. Please call if you have any questions. Sincerely, .216, Scott B. Roberts, Architect NCARB attch. cc Anchor Companies 10-24-1996 10:36 9724241510 ANCHOR Co P.02 t"). ANCHOR COMPANIES Construction Specialists October 24, 1996 Mr. Scott B.Roberts Fax Transmission Creative Architects&Planners 1026 Creekwood Garland,Texas 75044 Re: Wylie Community Center Dear Scott: I appreciate the opportunity to work with the scope and our pricing In order to arrive at a price that will work within the budget constraints of this project. The following is a list of all items we suggest be deducted or modified in order to reduce the pricing on this project: I. HVAC—utilize equal York rooftop units with standard thermostats and round snap lock pipe. The balancing and demolition will not change. The thermostats are in lieu of the controls and dampers and the snap lock pipe is in lieu of the spiral pipe. Deduct: $4,000.00 2. Electrical—utilize alternate light fixtures of equal quality and delete the two exterior disconnects. The lights have no perceptible differences and the disconnects should be able to be deleted with the use of main panel disconnects on the interior. Deduct: $1,981.00 3. Take alternate number 2 and delete the grease trap entirely. Code does not require the grease trap. Deduct: $5,800.00 4. Millwork—change the cabinet design to plastic laminate/melamine In lieu of ash with a lacquer finish. Deduct: $500.00 5. Ramp and building modification—delete the ramp,rails and door in the rear. Add a door from Storage#3 to the existing ramp. Use the specifications for the rails for the rear ramp for the rails for the front ramp rather than the decorative rails with stained redwood. If the ramp is not deleted a sidewalk and handicap ramp will need to be installed in order to allow egress from the end of the rear ramp. In addition,delete the roof area to be removed at the east side of the building at Storage#3 and the sheet metal and joint scaling from this contract. This will also allow for a deduct in the work the roofer is to do and we recommend that In lieu of this roof repair,the roofer install all'lashings when he ties in the roof to the new HVAC units and the addition in ftont. If not,there may be a warranty problem with the new roof. Deduct: $4,500.00 6. Take alternate deduct number 5. Deduct: $2,099.00 7. Take alternate deduct number 7. Deduct: $2,165.00 Total deductions: $21,045.00 1804 Ave G • Plano,Texas 75074 •(214)424-9488 •(214)424-1510 fax 10-24-1996 10:37 9724241610 ANCHOR CO P.O3 With these deductions our contract price would be reduced to S188,855.00. We tried to approach the cost reductions without changing the exterior design or the square footage. I hope this is an amount that will work for the City. If not,we can give the project another look to see what the can be changed. Please let me know if you have any questions. Sincerely, .4.r Torn Pri Tr I President TP/kj 0 , a. Wylie Community Center Bid Tabulation October23,1996 w 3 Construction Anchor Companies Rogers Blair 'Maroon Construction,Inc Sherman!A&I Const J.D.Schick Contracting Tergrus Construction,Inc. T. s Geno Farmer Ernie Ray Mike Veolobus Mario Ca'oazos Gene Parker 2417 Oakridge 1804 Avenue G 110 Industrial 4407 Bellwood Pkwy.N.#10 402 W.Lamar#108 8405 Sterling St#202 • 107 Executive Way in ill Mesquite,Tx.75180 Plano,Texas 75074 Fomey,Tx.75126 Dallas,Tx 75244 Sherman,Tx.75090 Irving,Tx,75063 Desoto,Tx.75115 ,; 972-285-9248 972-424-8050 972-564-4499 972-960-2244 903-813-0017 972-929-8850 972-709-0393 972-288-6009 fax 972-424-1510 972-564-5153 fax 972-960-2414 fax 903-892-8278 fax 972-929-1852 fax 972-780-1853 fax Base Bid Amount 211,590 209,900 218,900 243,000 225,437 223,000 Alternate#1 Delete Storage (3,894) (4,000) (3,715) (2,629) (4,350) (3,500) rn Alternate#2 in Kitchen deducts (3,518) (5,520) (7,612) (2,300) (6,500) I (7,893) ✓ Alternate#3 ✓ Carrier units (985) 0 2,148 0 (5,500) (1,100) N Alternate#4 Delete 212 ton unit (3,465) (690) (850) (1,100) (3,000) (1,350) Alternate#5 Z Bond reduction (1,200) (2,099) (3,100) _ (3,650) (3,000) 0 w Alternate#6 2'x 4'lay in lights (281) (370) (6904 0 (800) (500) s Alternate#7 Site work (3,875) (2,165) (219) (1 350) 11,200) (2,100) „� w Alternate#8 s 0 Composition shingles (1 290) (555) (250) 0 (1,100) J - - 1 >5 'rime of completion 90 150 60 120 60 95 uVi Bid Bond yes yes yes yes yes yes r- #of Addendum 1 1 1 1 1 1 u a F- x V E O L y Wylie City Council f5 oganda Communication for November '12, 1996 Resolution in Recognition of Children': Book Weak, Nov. 18-22, 1996 Issue Discuss and Consider adopting a resolution in recognition of Children's Book Week, November 18 to 22, 1996 Background National Children's Book Week, which is sponsored by the Children's Book Council, is celebrated each November in schools, libraries, bookstores, and homes. Book Week is observed Monday through Sunday, during the week before Thanksgiving, and offers everyone the opportunity to celebrate the joy of reading. The first Children's Book Week was celebrated in 1919. The idea of Book Week began with Franklin K. Matthiews, Librarian of the Boy Scouts of America. Matthiews was a strong advocate for quality children's literature. Word of his campaign led to his appearance at the 1915 Booksellers Convention, where he alerted publishers and booksellers to their responsibility toward children's books. Matthiew's enthusiasm convinced many book sellers that a Children's Book Week would be both a meaningful public service and good for business. This annual event has been administered by the Children's Book Council since 1945. The Friends of the Rita and Truett Smith Public Library (The Friends) are sponsoring two programs during Children's Book Week. On Monday, November 18, "Miss Jo", singer, entertainer, and storyteller, will be at the Library to entertain children with songs and stories about animals. On Tuesday, November 19, "Zanita Fowler", storyteller, will be at the Library to share ghost stories and folk tales with school age children. Legal Consideration N/A Financial Consideration The Friends donated $150 to cover expenses for the programs during Children's Book Week. Board/Commission Recommendation N/A Staff Recommendation Staff recommends approval of the resolution. Attachments Resolution '711(/(akt174-74-le/4'2 , Prepared By Reviewed by Finar?e City Mgr. Approval RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, DESIGNATING THE THIRD WEEK OF NOVEMBER, 1996 AS NATIONAL CHILDREN'S BOOK WEEK IN WYLIE WHEREAS, the Wylie City Council recognizes that reading is an integral part of the learning process of children and adults of all ages, and WHEREAS, the Wylie City Council recognizes that an active reader makes available to himself or herself more opportunities for personal growth and understanding of our changing world, and WHEREAS, reading is a fundamental part of a child's education that should be encouraged both at school and at home. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wylie, Texas : SECTION 1. That the third week of November, 1996, is hereby declared in the City o f Wylie, Texas to be: National Children's Book Week SECTION 2. Parents and teachers and librarians are hereby encouraged to stress reading at all age levels in the home and school. SECTION 3. Parents and teachers are hereby encouraged to take advantage of their local library, book stores, and local reading programs. SECTION 4. Parents are encouraged to obtain public library cards as well as school library cards for their children. DULY PASSED AND APPROVED by the City Council of the City of Wylie on this the 12th day of November, 1996. Jim Swartz, Mayor Susan Shuler, City Secretary Wylie City Council if Agenda Communication for November 12, 1996 Award Bid for Library Furniture and Shelving Issue Discuss and consider awarding bids for shelving and furniture for the Rita and Truett Smith Public Library. Background Competitive sealed bids have been solicited and received for new library shelving and furniture to be installed at the Smith Public Library upon completion of the recently awarded renovation contract. The solicitation invited bids on two separate bid items identified as Schedule A, consisting of new library book shelving systems, and Schedule B, consisting of general library furniture which includes computer carrels, childrens' tables and chairs and a book truck. Each bid was to be awarded independently. The shelving bid contains two alternates to provide back edge shelves with built-in back stops and twenty sloped display shelves. The following bids were submittted. Bidder Name Schedule A Shelving Bid Schedule B Furniture Bid Metroplex Office Systems Base Bid: $23,456.00 No Bid Alternate: $ 2,000.00 Total: $25,456.00 Cultural Surroundings Base Bid: $23,125.00 $8,363.00 Alternate: $ 1,915.00 Total: $25,040.00 Financial Considerations The Library Capital Improvement budget, a budgetary component of the 4-B Capital Projects Fund, was originally funded with $225,000.00 from 1995 bond issues. This amount was initially thought to be adequate to cover only the cost of the Library building renovation and the architectural fees for that project. Because the low bid for the renovation was considerably under the budget estimate, and an additional $60,000.00 was made available from an accumulated pool of 4-B sales tax monies, it is also possible to fund the purchase of much needed shelving and furniture for the expanded Library. In addition to the bond and 4-B tax monies, the Library has obtained approximately $24,000.00 from grants which will be added to the fund for capital improvements. Plans for future capital equipment purchases include a new circulation desk, childrens' desk, office furniture for staff use, additional tables and chairs for public use and custom train motif childrens' furniture. These other budgeted furniture items will be purchased from various sources at an estimated cost of approximately $21,000.00. Funding is adequate for the subject acquisition of shelving and furniture. Legal Considerations This bid solicitation was conducted in accordance with the competitive bidding requirements of Chapter 252.021 of the Local Government Code. Board/Commission Recommendations The Library Advisory Board has previously approved the type, quantity and estimated cost of the shelving and furniture for which bids were solicited. Bid results will be made available to the Board at their November 11 meeting. Staff Recommendations Staff recommends that Council award bids to the lowest responsive bidder, Cultural Surroundings, for the purchase of library shelving in the amount of$25,040.00 and general library furniture in the amount of $8,363.00. Attachments N/A "‘,. p Pt" _/2-41 ett,eQ414:& (Prepar d by Reviewed by Finance City Manager Approval 1Ayi City Council #7 Agenda Communication for November 12, 1996 Appointments to an Impact Fee Advisory Committee Issue Discuss and consider approval of appointments to the Impact Fee Advisory Committee (IFAC). Background In 1990, the City Council adopted an Impact Fee Ordinance (Attachment A) which establishes the fees paid by a developer to cover the proportional costs, both direct and indirect, for the water and sewer facilities required to service a proposed development. The ordinance enables the City to evaluate a proposed development as it relates to the 10 year Water and Wastewater Improvement Plan and to determine if the city needs to participate in any over sizing of facilities to support future growth in adjacent undeveloped areas. The impact fees are a method of financing for construction of facilities to support future growth. A review of the city's Impact Fee Ordinance is necessary to comply with legal requirements. A basis of review is to evaluate the Ten (10) Year Water and Wastewater Plan adopted in 1990, and determine which projects have been completed. Staff has previously provided information to City Council regarding the status of the 1995 Bond Program and other completed capital projects as they relate to the 10-year CIP (Attachment B). The review process necessitates the appointment of an Impact Fee Advisory Committee. The make up of the Impact Fee Advisory Committee (IFAC) is dictated by law. The committee must be comprised of not less than five members appointed by Council, not less than 40 percent of the advisory committee must be representatives of the real estate, development or building industries that are not employees or officials of the governmental entity. The Planning and Zoning Commission may act as the advisory committee if the commission includes at least one representative of the real estate, development or building industry. If no representative is a member of the Planning and Zoning Commission, the Commission may still act as the advisory committee if at least one such representative is appointed as an ad hoc voting member of the Planning and Zoning Commission when it acts as the advisory committee. Potential members may be found among the individuals who served on the Citizens Bond Advisory Committee in 1995, which is included as Attachment C. The advisory committee serves in an advisory capacity and is established to: 1) advise and assist the City Council in adopting land use assumptions; 2) review the capital improvements plan and file written comments; 3) monitor and evaluate implementation of the capital improvements plan; 4) file semiannual reports with respect to the progress of the capital improvements plan and report to the political subdivision any perceived inequities in implementing the plan or imposing the impact fee; and 5) advise the political subdivision of the need to update or revise the land use assumptions, capital improvements plan, and impact fee. Council will provide professional reports to the advisory committee with respect to developing and implementing the capital improvements plan. The City Council will adopt procedural rules for the advisory committee to follow in carrying out its duties. The Rules and Procedures adopted for the original Advisory Committee may be used as suggested rules and are included for consideration as Attachment D. The committee's work could be completed over a two month period, during which four meetings will be held. Several public hearings will be required before City Council formally adopts the committee's recommendation. A critical path time line identifying all necessary steps in the process will be presented on Tuesday. We will be working closely with the City Engineer and City Attorney to complete the Impact Fee review. Financial Considerations Theoretically, an impact fee is a cost of the portion of the water and wastewater system improvements borne by the developers of new residential and commercial property. Explained simply, the impact fee is calculated as follows. Based on land use assumptions, or the density and type of development projected for the ultimate build-out of land, the total demand for water and wastewater consumption can be determined. Each time a specific development is proposed, what is called the "Living Unit Equivalent" (LUE) is determined. This LUE means a unit that consumes the amount of water or discharges the amount of wastewater equal to that of a standard low density residential unit. In theory, based on land use assumptions, the water and wastewater system could only be built-out to support a finite number of LUE's. A cost is calculated to support each LUE for water and wastewater facilities. The total construction costs of new facilities plus allocable portions of existing facilities identified in the 1990 10 year Water and Wastewater Plan were $6.4 million (3.5 - water system and 2.9 wastewater system). The total amount of impact fees collected since 1990 is $844,361. The current Impact Fee Structure is attached (Attachment F). Legal Considerations Local Government Code, Chapter 395 establishes the city's authority to appoint an Impact Fee Advisory Committee to evaluate and make recommendations on impact fees. Board and Commission Recommendations N/A Staff Recommendation N/A Attachments Impact Fee Ordinance - Attachment A 10 Year Water & Wastewater System Master Plan/Executive Summary -Attachment B Citizens Bond Advisory Committee Membership - Attachment C Capital Improvement Advisory Committee Rules and Regulations - Attachment D Impact Fee Structure - Attachment F -0) yte (.)‘„,y v6,4 Prepared by Re ed by Fina ce City Manager Appr. ATTACHMENT A ORDINANCE NO. 50 'AD AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING IMPACT FEES AS AUTHORIZED BY CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE; PROVIDING DEFINITIONS; APPROVING A CAPITAL IMPROVEMENTS PLAN; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Wylie, Texas, has given the notices and held the public hearings required by Chapter 395 of the Texas Local Government Code for the imposition of impact fees for the financing of capital improvements required by new developments in the City; and WHEREAS, the City Council of the City of Wylie has heretofore adopted land use assumptions within the designated service area, and such assumptions have been used to develop the capital improvements plan; and WHEREAS, the City Council finds that the City has complied with Chapter 395 in all respects necessary to adopt impact fees; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. In this ordinance: a. "Advisory committee" means the City Planning and Zoning Commission. b. "Capital improvement" means any water supply, treatment, and distribution facilities; or wastewater collection and treatment facilities having a life expectancy of three (3) or more years and which are owned and operated by or on behalf of the City of Wylie. c. "Capital improvements plan" means the plan adopted by this ordinance that identifies capital improvements or facility expansions for which impact fees are assessed. d. "Impact fee" means the charge or assessment Imposed by this ordinance against new development in order to generate revenue for funding or recouping the costs of capital improvements or facility expansions necessitated by and attributable to the new development. e. "Land use assumptions" include the description of the service area and projections of changes in land uses, densities, intensities, and population in the service area over a ten (10) year period. f. "Living unit equivalent (LUE)" means a unit that consumes the amount of water or discharges the amount of wastewater that a standard low density (3.2 D.U. per acre) residential unit would (1.00 LUE per connection). g. "New development" means the subdivision of land; the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structure; or any use or extension of the use of land; any of which increases the number of service units. h. "Service area" means the area within the corporate boundaries or extraterritorial jurisdiction of the City to be served by the capital improvements or facilities expansions specified in the capital improvements plan, such area being specified by this ordinance by a map attached to and included within the land use assumptions and capital improvements plan being approved hereby. i. "Service unit" means the standardized measure of consumption, use, generation, or discharge attributable to an individual unit of development. SECTION 2. No application for new development shall be approved within the City without assessment of an impact fee pursuant to this ordinance, and no building permit shall be issued unless the applicant has paid the impact fee imposed by and calculated under this ordinance. SECTION 3. The "City of Wylie Land Use Assumptions for Impact Fees, 1990-2000," dated April, 1990, and heretofore approved by resolution of the City Council is attached hereto as Exhibit "A" and is approved hereby and incorporated herein by reference for all purposes. The land use assumptions for the City shall be updated at least every three (3) years as provided by Section 395.052 et seq of the Texas Local Government Code. Amendments to the land use assumptions shall incorporate projections of changes in land uses, densities, intensities, and population therein over at least a ten (10) year period. SECTION 4. A capital improvements plan styled "City of Wylie Ten Year Water and Wastewater System Master Plan" dated May, 1990, is hereby adopted and is attached hereto and made a part hereof as Exhibit "B" for all purposes. SECTION 5. a. The impact fee per service unit or LUE which is to paid by each new development within the service area shall be as established herein and may be amended from time to time. b. The impact fees due for a new development shall be assessed prior to or at the time of platting in the case of a new subdivision or, if new development occurs or is proposed to occur without platting, such fees shall be assessed at the time of connection to the City's water or sewer system, and all such fees shall be collected at the time of issuance of a building permit. For new development platted prior to the adoption of this ordinance, an impact fee may not be collected under this ordinance for a period of one (1) year from the date of adoption hereof, provided, however, any other ordinance of the City requiring dedication of land for public parks, requiring dedication of right-of-way or easements, or construction or dedication of on-site water distribution, wastewater collection or drainage facilities, or streets, sidewalks, or curbs necessitated by and attributable to new development, or fees to be placed in trust for the purpose of reimbursing the City or developers foe oversizing or constructing water or sewer mains or lines shall remain in full force and effect and not be repealed by the terms of this ordinance. c. An impact fee of $ 600.00 per service unit or LUE for water supply, treatment, and distribution facility is hereby imposed in accordance with the LUE for water set out in Table 10, Exhibit "B." An impact fee of $ 500.00 per service unit or LUE of new development for wastewater collection and treatment facilities is hereby imposed in accordance with the LUE for wastewater set out in Table 18, Exhibit "B." The amount of each impact fee due shall be determined by multiplying the number of LUE generated by the new development by the impact fee due per LUE. If a new development's water or wastewater uses will exceed the LUE's set out in Exhibit "B" by more then ten percent (10%) consumption or flow, the City Engineer shall calculate the amount of impact fees for each category based on actual use. SECTION 6. a. All funds collected through the adoption of this ordinance shall be deposited in Interest bearing accounts clearly identifying the category of capital Improvements or facility expansions within the service area for which these fees were adopted. interest earned on such fees is considered funds of the account on which It is earned and is subject to all restrictions placed on the use of these fees. b. Impact fee funds may be spent only for the purposes for which the fee was imposed as set out in Exhibit "B." c. The records of account into which impact fees are deposited shall be open for public inspection and copying during ordinary business hours of the City of Wylie. d. Impact fees may not be collected under this ordinance unless the collection is made to pay for a capital improvement or facility expansion that has been Identified in Exhibit "B," and the City commits to commence construction within two (2) years of such capital improvement or facility expansion, and commits to have the service available within a reasonable period of time not to exceed five (5) years. e. The City may agree that an owner of a new development may construct or finance the capital improvements or facility expansions and the costs incurred or funds advanced will be credited against the impact fee otherwise due from the new development or the City may agree to reimburse the owner for such costs from impact fees paid from other new developments that will use such capital improvements or facility expansions, or the owner voluntarily requests the City to reserve capacity to serve future development and the City and the owner enter into a valid written agreement. SECTION 7. That the advisory committee shall file semi-annual reports with respect to the progress of the capital Improvements plan and report to the City Council any perceived inequities in implementing the plan or imposing the impact fees. The committee shall advise the City Council of the need to update or revise the land use assumptions, capital improvements plan, and Impact fees. The procedural rules of the Planning and Zoning Commission shall be applicable to the advisory committee In carrying out these functions. SECTION 8. This ordinance shall be and is hereby declared to be cumulative of all 6ther ordinances of the City and shall not operate to repeal or affect any of such other • ordinances except insofar as the provisions thereof.are inconsistent or in conflict with the provisions hereof, and to the extent of such conflict, if any, such other ordinances are hereby repealed. SECTION 9. Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional. SECTION 10. This ordinance shall take effect immediately from and after its passage as the • law and charter in such cases provide. DULY PASSED by the City Council of the City of Wylie, Texas, on the 44 day of �--7/..2 , 1990. APPROVED: 0014 F wuanu' ro 7( 4 0'� F MAYOR c • 5 ATTEST: LIE TE 't`4 �quuAnnstri a2,611 4 Muz) (cy47761r ARY ROVED AS TO FORM: At1.1 . 0( ( -)1. nAg, CITY ATTORNEY RLD/sb 5/21/90 ATTACHMENT B CITY OF WYUE TEN YEAR WATER AND WASTEWATER SYSTEM MASTER PLAN EXECUTIVE SUMMARY • LAND USE ASSUMPTIONS * Land use same as existing master plan * 7 % population growth rate, compounded annually . * 1990 population - 9,691; 2000 population - 18,697 • WATER SYSTEM * Existing system is adequate for current population except: + City is 250,000 gallons short on elevated tank capacity. + Western water system (serving South Fork Mobile Home Park) must be connected to main portion of distribution system. * Construction required to accommodate ten year growth + 750,000 gallon elevated storage reservoir + 500,000 gallon ground storage reservoir at Steel Road Pump Station. + Add pump to Steel Road Pump Station + Water line extensions - 117,600 LF. of 8' through 12' • WASTEWATER SYSTEM * Existing System is adequate for current population provided projects under design/construction are completed. * Construction required to accommodate ten year growth + Sewer line extensions - 61,500 LF. of 6' though 15' + increase capacity of following lift stations: Muddy Creek Lift Station Rush Creek Lift Station + Build two new lift stations • CONSTRUCTION COST OF NEW FACILITIES PLUS ALLOCABLE PORTION OF EXISTING FACILITIES: * Water System + Total Cost -$ 3,473,173 • + perCost New Living Unit Equivalent (WE) - $ 1,013 (with no Interest expense * Wastewater System + Total Cost -2,853,163 + Cost per New WE -$755 Citizens Bond Advisory ATTACHMENT C Committee Mr. James Blakey Mr. Jewell Clemmons 1502 Ballard Dr. P.O. Box 1752 Wylie, Texas 75098 Wylie, Texas 75098 442-3672 home or 442-7508 work 442-0789 home Mr. Raymond Cooper Ms Beth Fultz P.O. Box 1325 701 S. Ballard Wylie, Texas 75098 Wylie, Texas 75098 442-5032 home or 442-2231 work 442-3109 home or 596-2415 work Mr. George Fournier Ms Pat Guess 53 Gary Way 412 N. Gaston Dr. Wylie, Texas 75098 Wylie, Texas 75098 442-4320 home 442-4248 home Ms Phyllis Hoklerness Ms Carol Ireland 101 Pullman Place 201 Spence Wylie, Texas 75098 Wylie, Texas 75098 442-3195 home 442-6816 home Mn Sean McGinnis Mrs Carol Nelson 418 N. Winding Oaks 402 Graham Lane Wylie, Texas 75098 Wylie, Texas 75098 442-4872 home 442-4245 home Mr. Bart Peddicord Mr. Roy Randolph 104 Douglas Dr. P.O. Box 207 Wylie, Texas 75098 Wylie, Texas 75098 442-3723 home 442-1918 home Mr. Kevin St John Mrs Jeri Smith 202 Cedar Ridge 106 N. Carriage House Way Wylie, Texs 75098 Wylie, Texs 75098 442-1041 home 442-9934 home Mrs Rita Smith Mr. John Tobin 401 N. Ballard Dr. 1109 Hughes Court Wylie, Texas 75098 Wylie, Texas 75098 442-5705 home 442-9229 home Mr. Terry Trimble 105 N. First Street Wylie, Texas 75098 442-7508 work . t'D ATTACHMENT D '�� CiTY OF WYUE, TEXAS f CAPITAL IMPROVEMENTS ADVISORY COMMITTEE RULES AND PROCEDURES I. ORGANIZATION AND OFFICERS A. Organization: The Capital improvements Advisory Committee shall be composed of the seven (7) regular members and one (1) appointed Ad-Hoc member of the Planning and Zoning Commission. The Advisory Committee shall have at least one member of the real estate, development or building Industry. The Advisory Committee shall exercise such powers as prescribed by Chapter 395, Local Government Code, and as granted by the City Councii of the City of Wylie, Texas. B. Officers: The officers of the Planning and Zoning Commission shall hold like positions on the Advisory Committee. These officers shall be Chairman and Vice-Chairman. The Secretary shall be the Code . Enforcement Division Secretary. C. Duties: The Advisory Committee shall serve in an advisory capacity and is established by the City Council to perform the following duties: 1. To advise and assist the City In adopting Land Use Assumptions. 2. To review the Capital improvements Plan and file it's written comments. • --" 3. To monitor and evaluate implementation of the Capital improvements Plan. 4. To file semi-annual written reports with respect to the progress of the Capital improvements Plan and to report to the City any perceived inequities in Implementing the Plan or imposing the Impact Fee. More frequent reports may be prepared and filed at the discretion of the Advisory Committee or instruction of the City Council. 5. To advise the City of the need to update or revise the Land Use Assumption Plan or Capital improvements Plan and Impact Fee. -- - -- r. 8. Provide other Impact Fee advisory services as directed by the City Council. D. Rules of Order: Roberts Rules of Order, latest revision, shall be the Committee's final authority on all questions of procedure and parliamentary laws not covered by these rules and procedures. The Rules and Procedures of the Advisory Committee shall be adopted and approved by the City • Council. Any modification to the adopted Rules and Procedures shall first be submitted to the City Council for formal approval. A certified copy of these Rules and Procedures and any amendments thereto shall be filed in the office of the City Secretary and be made available for public Inspection during regular business hours. IL MEETINGS A. Quorum: A quorum shall consist of five (5) members and shall be required to conduct official business and forward recommendations to the City Council. B. Agenda: An agenda shall be prepared for each meeting by the Code Enforcement Officer. The agenda and all reference and statistical material relating to agenda items shall be delivered to each Advisory Committee member prior to each meeting allowing adequate time for review of and familiarization-with the agenda items. C. Meetings: 1. Calling Meetings: Meetings of the Advisory Committee shall be called and conducted at various times to fulfill the obligations outlined in Chapter 395, local Government Code and Directives of the City Council The Chairman shall call meetings and Instruct the Code Enforcement • Officer to prepare an agenda and provide any required information, reports or statistics. 2. Place of Meeting: Meetings of the Advisory Committee shall be held in the Council Chamber of the City Hall unless otherwise directed by the Chairman with the approval of a majority of the Advisory Committee. 3. Time of Meeting: • DRAFT The Chairman shall establish a time for each caned meeting of the Advisory Committee. • 4. Public Notice: All meetings of the Advisory Committee shall be open to the public and shall be held in compliance with state law and the Charter and Code of the City of Wylie, Texas. 5. Work Sessions: • The Advisory Committee may be convened in work session In order to discuss any matter concerning Impact Fees. No official business shall be conducted at such work session, and a quorum shall not be required. III. OFFICIAL RECORDS A. Definition: The official records of the Advisory Committee shall consist of these Rules and Procedures, Minutes of all Meetings, supporting documents such as reports, calculations, and all other material used to approve Land Use Assumptions, CIP, prepared written reports to the City Council and supporting documentation for all recommendations. B. Minutes: The minutes of the Advisory Committee meetings shall show the vote of each member, or if absent or abstaining, shall indicate that fact C. Record Retention: All official records of the Advisory Committee shall be kept for a period of not less than ten (10) years and be made available for public inspection during regular business hours of the City. IV. HEARINGS AND DECISIONS A. Order of Business: • The Chairman, or In his absence the Vice-Chalrman, shall preside at all meetings and shall decide all points of order or procedure. All letters of transmittal from the Committee to the City Council shall be over the signature of the Chairman. The Chairman shall call the Committee to order, the members present and absent shall be recorded by the Code Enforcement Secretary • • • s..rrchr r-- 4r or the designated representative by calling the roll. The minutes of any preceding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The Code Enforcement Officer shall publicly advise the Committee of any communication received pertaining to any matter pending before the Committee. B. Presentation and Hearing: 1. The Chairman shall call on persons present who wish to speak to the agenda items, and shall direct that they speak in the following order: a. The proponent or his representative. b. Those persons In support. c. Those persons in opposition. Whenever necessary, the Chairman shall direct that all remarks shall be germane to the agenda item. At the Chairman's discretion, he may also impose a speed time limit for each speaker wishing to address a particular item. No rebuttal shall be allowed from either side, unless granted by a majority vote of the Committee. The Committee may direct questions to any speaker in order to clarify statements and facts presented. 2. The Chairman shall then declare the public presentation or hearing closed, as to that agenda item. 3. A motion may be made by any member other than the presiding officer. 4. Any motion may be approved or denied by a simple majority vote of the members present In the event of a tie vote on any motion, the motion will be considered as being denied and • shall be so recorded. - - i DUTIES AND RESPONSIBILITIES OF THE ADVISORY COMMITTEE Section 7 of The Code outlines the method of appointment, minimum size, background requirements of members and duties and responsibilities of the Advisory Committee during the development, Implementation and future administration of Impact Fees. Paragraph (A) of this section prescribes the mandatory requirements of the committee composition. A. Minimum of five members appointed by majority vote of the governing body. B. Not less than 40% of membership shall be representatives of the real estate, development or building industries, - OR - C. The Planning and Zoning Commission may be appointed as the Advisory Committee, in which case one such member shall be a representative of the real estate, development or building industry. Paragraph (B) of this section outlines the specific areas of involvement of the Advisory Committee and are enumerated and discussed as follows: (1) 'To advise and assist the political subdivision In adopting land use assumptions.' This assistance will require the involvement In the Master Plan for the City, and will additionally require coordination of efforts of the Committee, City Planner, Consulting Engineer/Land Planner and other City staff members. (2) 'To review the Capital Improvements Plan and file written comments.' This involvement will begin only after the Council has approved the Land Use Assumption Plan, and may include technical support from the Director of Public Works, Code Enforcement Officer,Consulting Engineer, City Manager or designated representatives, and Finance Director If so desired. At the conclusion of the preparation of the CIP, the Committee must file its written comments concerning the CIP, and the preparation thereof. These written Cre7 .r6 5 � comments should include any and all perceived problems concerning the Ct- 11P)62, preparation of the CIP and/or the validity of the projections included. These G)) comments must be filed with the Council at least five working days prior to the Public Hearing to consider the approval of the CIP and Impact Fees. (3) 'Monitor and evaluate implementation of the Capital Improvements Plan.' This evaluation and monitoring will of necessity be done on an ongoing basis to continually keep the governing body advised as to the adherence to and compliance with the approved CIP and is discussed In the following paragraph. (4) 'To file semi-annual reports with respect to the progress of the CIP and to L� report any perceived Inequities In Implementing the plan or Imposing the 3 Impact Fee.' In order to fulfill the requirements outlined above, the Committee should receive Information and periodic reports from the City Staff. These reports should be prepared and presented at least each quarter and more frequent reports may be filed at the discretion of the Advisory Committee or instruction of the City Council, and should include, but not be limited to, the following: a. Progress of CIP projects. - b. Estimated project costs vs. actual costs. - c. Estimated project completion date vs. actual completion date. - d. Projected growth vs. actual growth. - e. Projected Impact Fee revenue vs. actual impact Fee revenue. • f. Unforseen circumstances that bring about inequities in existing fee structure, and recommended corrective action. (5) 'To advise the political subdivision of the need to update or revise the Land Use Assumption Plan, CIP, and/or Impact Fees.' (C) The political subdivision shall make available to the Advisory Committee any professional reports with respect to developing and implementing the CIP.' In the review/assistance of the Land Use Assumption preparation and -the CIP, the Committee shall have available all professional reports prepared, both internal, and external, to serve as a basis for sound management decisions and recommendations. in addition, city staff members should . - provide additional information or clarification as deemed necessary end proper by the Committee. (D) 'The governing body of the political subdivision shall adopt procedural rules for the Committee to follow In carrying out it's dudes.' These rules and procedures will be prepared and approved by the Council during the project In general, it could be stated that the Advisory Committee is the duly appointed Cock representative board charged with the responsibility of advising and Informing the Counci in matters of Impact Fee development, implementation and ongoing administration. ATTACHMENT F IMPACT FEE CALCULATION The formulas used to figure impact fees for structures other than residential are as follows: Check the land use on the chart below. Multiply the acreage of the site by the LUE (Living Unit Equivalent) for either the water or sewer, then multiply that number by $600 for water and $500 for sewer. Water System Sewer System Land Use LUE per unit LUE per unit Low & Med. Density Residential 1.00 per conn. 1.00 per conn. High Density Residential 0.40 per unit 0.75 per unit Retail & Office 0.88 per acre 1.48 per acre . Commercial 0.75 per acre 1.21 per acre • Industrial , 0.88 per acre 1.48 per acre Parks & Open Space 0.40 per acre 0.89 per acre ** New Single Family Dwelling Impact Fee = $ 1 ,100 .00 ($600/water & $500/sewer) WyI a City Council #8 agenda Communication for November 12, 1996 Resolution amending TexPool Issue Discuss and consider approving an updated Participation Agreement and a Resolution Amending Authorized Representative form for TexPool (Texas Local Government Investment Pool). Background TexPool is a state managed investment pool created for the benefit of cities, school districts and other political subdivisions. The 1,497 participants in this pool include 281 cities, 150 counties, 499 school districts, 376 utility districts, 59 appraisal districts, 56 hospital districts and 76 other entities. Some of the cities using TexPool are Allen, McKinney, Frisco, Richardson, Farmersville, Greenville, Garland, Rowlett, Sherman, and Austin. This pool is operated like a money market fund in which interest is earned daily and paid on a monthly basis. The Texas State Treasury has been merged with the office of the Comptroller of Public Accounts on September 1, 1996. As a result of the merger, the operations of TexPool have been taken over by the Comptroller's Office. This change has not affected the City's working relationship with TexPool. It does, however, require a revised Participation Agreement. The revisions to the Participation Agreement are: (1) changes to reflect statutory and constitutional amendments; (2) removal of the detailed operating procedures; (3) clarification of the Advisory Board's roll in regard to the investment policy and fee structure; (4) amendments to the agreement will now take effect 45 days after participants, with the participants retaining the right to terminate the agreement if the amendment is not acceptable; (5) authorization for TexPool to retain an outside party for management of the pool. These revisions are more completely outlined in the attached "Summary of Revisions to TexPool Participation Agreement." In addition to the revised Participation Agreement, the City should complete the Resolution Amending Authorized Representatives. This resolution will revise the list of individuals authorized to complete transactions between the City and TexPool. The authorized representatives will be Mike Collins - City Manager, Brady Snellgrove - Director of Fiscal and Human Resources, and Pam Gidney - Assistant Finance Director. Legal Considerations The interlocal Participation Agreement is required to continue the City's association with TexPool. If the City does not choose to adopt this agreement (and return it to TexPool) by November 20, 1996, the current agreement with TexPool will expire on November 20, 1996. The revised Participation Agreement complies with the newly amended Public Funds Investment Act of the Texas Government Code and the City's revised Investment Policy. Financial Considerations TexPool is recognized as a viable, low risk investment for short-term cash funds. The use of TexPool can enable the City to maximize daily investments while maintaining immediate access to invested funds. The City's funds are primarily maintained in two investment pools (TexPool and Logic) and are transferred into the main checking account as needed for accounts payable and payroll disbursements. This strategy maximizes funds invested at a rate greater than the bank interest. The interest rates paid by TexPool are competitive with those of privately sponsored investment pools of the same type. Loss of TexPool as an investment option could mean a loss of interest revenue on liquid funds if forced to purchase investments at a lower rate than those provided by TexPool. Interest income on TexPool for fiscal year 1995-96 was greater than $325,000. The TexPool administration fee was reduced from nine (9) basis points to eight (8) basis points annually as of October 10, 1996. This fee is nine and one half (9.5) basis points less than the LOGIC investment pool fee of seventeen and one half (17.5) basis points. One basis point equals 1/100th of 1 percent. The interest rates quoted on these investment pools are net of the administration fees. The fees are not billed separately. TexPool's interest rates frequently yield more than other similar pools because of their lower administrative fees. During the month of September 1996, TexPool's average invested balance was approximately $4.3 billion and the management fee collected was $319,562.36 at the current fee of nine (9) basis points annually. Staff Recommendations Staff recommends continuing the City's relationship with TexPool by authorizing the City Manager to sign the new Participation Agreement and to complete the Resolution Amending Authorized Representatives form. Attachments Attachment A - Summary of Revisions to TexPool Participation Agreement Attachment B - Texas Local Government Investment Pool Participation Agreement Attachment C - TexPool Operating Procedures Attachment D - Resolution Amending Authorized Representatives c/ - zep (ft@,0,4444. Prepared by Reviewed by Fina e City Manager Approval SUMMARY OF REVISIONS TO TEXPOOL{MI yw - . PARTICIPATION AGREEMENT 00-134 (10-96) Following is a summary of revisions to the TexPool Participation Agreement: The TexPool Participation Agreement has been revised to reflect current statutory references resulting from recent amendments to the Public Funds Investment Act and the constitutional amendment which abol- ished the office of the State Treasurer and transferred the Treasurer's duties and responsibilities to the Comp- troller effective September 1, 1996. The detailed operating procedures defining authorized investments, deposit and withdrawal proce- dures by ACH or wire transfer have been removed from the former Agreement and are documented sepa-1 rately in the"Operating Procedures"that will accompany the revised Agreement. This will allow for revisions of the procedures when appropriate without having to amend the Agreement. Participants will be notified in advance of any changes in the Operating Procedures but approval from each Participant's governing body will no longer be required. • The former Agreement requires the Advisory Board to review and approve an investment policy for TexPool. The former Agreement also makes the Advisory Board responsible for any modification or other amendment of the fee structure. Recent amendments to the Public Funds Investment Act make it clear that the Advisory Board's role is purely advisory.The revised Agreement reflects those amendments. With the exception of approving fee increases, the Advisory Board will act in an advisory capacity only? The former Agreement requires that amendments to the Agreement be signed by the Trust Company and the participant. The revised Agreement provides that amendments to the Agreement take effect 45 days after participants are notified of an amendment without action by the participants. Participants retain their right to terminate the Agreement upon 30 days written notice to the Trust Company. These time periods allow participants to review an amendment and to terminate the Agreement prior to an amendment's effective date, if the amendment is not acceptable for some reason. New Section 6.10 of the Agreement provides that the Trust Company may retain an outside party ta' manage TexPool in accordance with applicable laws and as directed by the Trust Company. If in the future the Comptroller determines that participants'interests are best served through the creation of a successor pool, Section 6.10 allows the Trust Company to assign its rights and obligations and take the necessary steps to effect the transition to the successor pool. A REVIEW OF THIS SUMMARY SHOULD NOT BE SUBSTITUTED FOR A REVIEW OF THE REVISED PARTICIPATION AGREEMENT THAT IS ENCLOSED. THIS SUMMARY IS PROVIDED ONLY AS A USEFUL SYNOPSIS OF SOME OF THE MORE SIGNIFICANT CHANGES TO THE PARTICIPATION AGREEMENT AND DOES NOT EXPLAIN EVERY CHANGE TO THE PARTICIPATION AGREEMENT. ONLY A REVIEW OF THE REVISED PARTICIPATION AGREEMENT CAN PROVIDE THE PARTICIPANT WITH COMPLETE IN- FORMATION TO MAKE AN INFORMED DECISION REGARDING THE REVISED AGREEMENT. i sy ` : tam. g Sevin.*AiGelwdt d -00-133 (10-96) •• Texas Local Government Investment Pool Participation Agreement PREAMBLE This participation agreement(the "Agreement")is made and entered into by and between the Comptrol- ler of Public Accounts (the Comptroller ), acting by and on behalf of the Texas Treasury Safekeeping Trust Company (the Trust Company ), Trustee of the Texas Local Government Investment Pool (TexPool), and (the "Participant"). WHEREAS, the Participant may have been a party to an earlier participation agreement with the Texas State Treasurer(the Treasurer); WHEREAS,the Treasurers office was abolished on September 1,1996 pursuant to Acts 1995,74th Leg.SJ.R.No. 1 and the adoption of a constitutional amendment to Article IV, § 1 of the Texas Constitution adopted by the voters on November 7, 1995; WHEREAS,the Participant and the Comptroller desire to enter into this Agreement to replace and supersede any prior participation agreement to properly reflect changes in the Public Funds Investment Act,the abolition of the Treasurer s office and other matters; WHEREAS,the Interlocal Cooperation Act,TEX.GOV'T CODE ANN.ch.791 and TEX.GOV'T CODE ANN. ch.2256 (the"Acts")provide for the creation of public funds investment pools to which any local government may del- egate,by contract,the authority to hold legal title as custodian and to make investments purchased with local investment funds; WHEREAS,the Trust Company is a limited purpose trust company authorized pursuant to TEX.GOV'T CODE ANN. § 404.103 to receive, transfer and disburse money and securities belonging to state agencies and local political subdivisions of the state and for which the Comptroller is the sole officer,director and shareholder; WHEREAS,TexPool is a public funds investment pool,which funds are invested in certain eligible investments as more fully described hereafter; WHEREAS,the Participant has determined that it is authorized under the Acts and other applicable law to enter into this Agreement;and WHEREAS,in an effort to ensure the continued availability of an investment pool as a vehicle for investment of local government funds and simultaneously provide for potential enhancement in services and potential decreases in man- agement and administrative fees,Participant and Trust Company desire to provide in this Agreement for the Trust Company to obtain professional private management services and/or a potential assignment of the Trust Company s managerial obligations relative to TexPool. NOW THEREFORE, for and in consideration of the mutual promises, covenants and agreements herein con- tained,the receipt and sufficiency of which are hereby acknowledged,the parties hereto agree with each other as follows: 1 . ARTICLE I. _ DEFINITIONS "Account"shall mean any account or accounts,including any sub accounts,established by the Participant in TexPool in accordance with this Agreement and the Operating Procedures(as defined herein),which Account represents an undivided • beneficial ownership in TexPool. "Authorized Investments"shall mean those investments which are authorized by the Investment Act(as herein defined) for investment of public funds. • "Authorized Representative(s) of the Participant" shall mean any individual who is authorized to execute documents and take such other necessary actions under this Agreement as evidenced by the duly enacted Resolution of the Participant. "Authorized Representative(s)of the Trust Company"shall mean any employee of the Comptroller who is designated in writing by the Comptroller to act as the authorized Trust Company representative for purposes of the Agreement and shall include employees of any private entity performing the obligations of the Comptroller under this Agreement. "Board"shall mean the advisory board provided for in the Investment Act(as defined below). "Investment Act"shall mean the Public Funds Investment Act,TEX. GOV'T CODE ANN.ch.2256,as amended from time to time. "Investment Policy"shall mean the written TexPool Investment Policy, as amended from time to time, relating to the • investment and management of funds in TexPool as established by the Trust Company consistent with the Investment Act. "Letter of Instructions"shall mean a written authorization and direction to the Trust Company signed by an Authorized Representative of the Participant. "Operating Procedures"shall mean the written procedures established by the Trust Company describing the management and operation of TexPool,and providing for the establishment of,deposits to and withdrawals from the Accounts,as amended from time to time. "Participant"shall mean any entity authorized by the Acts to participate in a public funds investment pool that has ex- ecuted an Agreement pursuant to a Resolution. "Resolution" shall mean the resolution adopted by the governing body of a local governmental entity authorizing that entity participation in TexPool and designating persons to serve as Authorized Representatives of the Participant. ARTICLE II. GENERAL ADMINISTRATION Section 2.01.TexPool Defined. (a) TexPool is a public funds investment pool created pursuant to the Acts. (b) Subject to Section 6.10,the Trust Company agrees to manage the Participant's Account in accordance with the Investment Act and the Investment Policy. Section 2.02. Board. (a) The Board is composed of members appointed pursuant to the requirements of the Investment Act. (b) The Board shall advise the Trust Company on the Investment Policy and on various other matters affecting TexPool,and shall approve fee increases. 2 !, Section 2.03. General Administration. ,,; (a) The Trust Company shall establish and maintain the Investment Policy specifically identifying the Authorized Investments consistent with the Investment Act and the general policy and investment goals for TexPool. • (b) The Trust Company shall establish and maintain the Operating Procedures,describing the management and operation of TexPool and providing for procedures to be followed for the establishment of,deposits to,and withdrawals from the Accounts and such other matters as are necessary to carry out the intent of this Agree- ment. (c) The Trust Company shall have the power to take any action necessary to carry out the purposes of this Agree- ment,subject to applicable law and the terms of the Agreement. Section 2.04. Ownership Interest. Each Participant shall own an undivided beneficial interest in the assets of TexPool in an amount proportional to the total amount of such Participant's Accounts relative to the total amount of all Participants'Accounts in TexPool,computed on a daily basis. Section 2.05 Independent Audit. TexPool is subject to annual review by an independent auditor consistent with the Investment Act. In addition,reviews of TexPool are required to be conducted by the State Auditor's Office and by the Internal Auditor of the Comptroller s Office. The Trust Company may obtain such legal, accounting, financial or other professional services as it deems necessary or appropriate to assist TexPool in meeting its goals and objectives. Section 2.06. Liability. Any liability of the Comptroller,the Comptroller's Office,the Trust Company,represen- tatives or agents of the Trust Company,any Comptroller employee, or any member of the Board for any loss,damage or claim, including losses from investments and transfers, to the Participant shall be limited to the full extent allowed by applicable laws. The Trust Company's responsibilities hereunder are limited to the management and investment of TexPool and the providing of reports and information herein required. ARTICLE M. PARTICIPATION REQUIREMENTS Section 3.01. The Participation Agreement. The Participant must execute this Agreement and provide a Resolu- tion authorizing participation in TexPool and designating persons to serve as Authorized Representatives of the Participant and any other documents as are required under,and substantially in the form prescribed by,the Operating Procedures before depositing any funds into TexPool. Section 3.02. Operating Procedures. (a) The Participant acknowledges receipt of a copy of the Operating Procedures. The Operating Procedures describe in detail the procedures required for the establishment of accounts,deposits to and withdrawals from TexPool,and related information. (b) The Operating Procedures may be modified by the Trust Company as appropriate to remain consistent with established banking practices and capabilities and when such modification is deemed necessary to improve the operation of TexPool. (c) The Participant hereby concurs with and agrees to abide by the Operating Procedures. ARTICLE IV. INVESTMENTS Section 4.01. Investments. All monies held in TexPool shall be invested and reinvested by the Trust Company or Authorized Representatives of the Trust Company only in Authorized Investments in accordance with the Agreement,the Investment Policy and the Investment Act. Participant hereby concurs with any such investment so made by the Trust 3 Company. TexPool's available funds that are uninvested may be held at the Trust Company's account at the Federal Reserve Bank of Dallas or any designated custodian account. All investment assets and collateral will be in the possession of the Trust Company and held in its book-entry safekeeping account at the Federal Reserve Bank or any designated custodian account. • Section 4.02. Failed Investment Transactions. In the extraordinary event that a purchase of securities results in a failed settlement, any resulting uninvested funds shall remain in the Trust Company's Federal Reserve Bank of Dallas account or any designated custodian account. If an altemative.investment can be secured after the failure of the trade to settle,TexPool will receive all the income earnings, including but not limited to, any compensation from the purchaser failing in the trade and the interest income from the alternative investment. Section 4.03. Investment Earnings and Losses Allocation. All interest earnings in TexPool will be valued daily and credited to the Participant's Accounts monthly, on a pro rata allocation basis. All losses, if any, resulting from the investment of monies in TexPool shall also be allocated on a pro rata allocation basis. All earnings and losses will be allocated to the Participants Accounts in accordance with generally accepted accounting procedures. Section 4.04. Commingling of Accounts. Participant agrees that monies deposited in TexPool may be com- mingled with all other monies held in TexPool for purposes of common investment and operational efficiency. However, each Participant will have separate Accounts on the books and records of TexPool,as further provided for in the Operating Procedures. ARTICLE V. FEES,EXPENSES AND REPORTS • Section 5.01. Fees and Expenses. The Participant agrees to pay the amount set forth in the fee schedule. Partici- pant agrees that all fees shall be directly and automatically assessed and charged against the Participant's Accounts. The basic service fee shall be calculated as a reduction in the daily income earned,thus only the net income shall be credited to the Participant's Account. Fees for special services shall be charged to each Participant's account as they are incurred or performed. A schedule of fees shall be provided to the Participant annually. Each Participant will be notified thirty (30) days prior to the effective date of any change in the fee schedules. Section 5.02. Reports. The Participant shall be provided a monthly statement within the first five(5)business days of the succeeding month. The monthly statement shall include a detailed listing of the balance in the Participant's Accounts as of the date of the statement;all account activity,including deposits and withdrawals; the daily and monthly yield information;and any special fees and expenses charged. Additionally,copies of the Participant's reports in physical or computer form will be maintained for a minimum of three prior fiscal years. All records shall be available for inspection at all reasonable hours of the business day and under reasonable conditions. Section 5.03. Confidentiality. The Trust Company and any private entity acting on behalf of the Trust Company for purposes of this Agreement will maintain the confidentiality of the Participant's Accounts,subject to the Public Infor- mation Act,TEX.GOV'T CODE ANN. ch.552,as amended. 4 '' • ARTICLE VI. MISCELLANEOUS Section 6.01. Notices. Any notices,Letters of Instructions or other information required or permitted to be given hereunder shall be submitted in writing and shall be deemed duly given when deposited in the U.S.mail postage prepaid or successfully transmitted via facsimile addressed to the parties as follows: To the Participant: Participant Name: Address: City,State,Zip: Telephone: Fax:. To the Trust Company: Texas Treasury Safekeeping Trust Company Attn:TexPool • P.O.Box 12608 Austin,Texas 78711-2608 Telephone No.(512)463-2950 FAX No. (512)463-0823 The Participant and the Trust Company agree to notify the other of any change affecting this information and agree that unless and until so notified,the other party shall be entitled to rely on the last information provided. Section 6.02. Taxpayer Identification Number. The Participant's taxpayer identification number assigned by the Internal Revenue Service is: . The Participant hereby agrees to notify the Trust Company of any change affecting this Taxpayer Identification number and agrees that unless and until so notified,the Trust Company shall be entitled to rely on same in providing any and all reports or other information necessary or required by the Federal tax laws as amended from time to time. Section 6.03.Severability. If any provision of this Agreement shall be held or deemed to be in fact illegal,inopera- tive or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid,inoperative or unenforceable to any extent whatsoever. Section 6.04. Execution of Counterparts. This Agreement may be simultaneously executed in several separate counterparts,each of which shall be an original and all of which shall constitute but one and the same instrument. Section 6.05. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Venue for any dispute under this Agreement shall be in Travis County,Texas. Section 6.06. Captions. The captions or headings in this Agreement are for convenience only and in no way define,limit or describe the scope or intent of any provisions,articles or sections of this Agreement. Section 6.07. Amendments. (a) The Trust Company shall advise the Participant in writing of any amendments to this Agreement no less than 45 days prior to the effective date of such amendment. The Participant may ratify the proposed amendment of this Agreement by letter to the Trust Company. In the event the Participant elects not to ratify the amendment, the Participant may terminate this Agreement in accordance with Section 6.08. In the event the Participant fails to respond in writing to a notice of amendment prior to the effective date of such amendment, this Agreement shall be deemed amended. (b) The Trust Company may periodically revise the Operating Procedures from time to time as it deems necessary for the efficient operation of TexPool. The Participant will be bound by any amendment to the Operating Procedures with respect to any transaction occurring subsequent to the time such amendment takes effect, provided,however,that no such amendment shall affect the Participant's right to cease to be a Participant. 5 Section 6.08. Termination. This Agreement may be terminated by either party hereto,with or without cause,by tendering 30 days prior written notice in the manner set forth in Section 6.91 hereof. Section 6.09. Term. Unless terminated in accordance with Section 6.08,this Agreement shall be automatically renewed on each anniversary date hereof. Section 6.10. Assignment. The Trust Company may enter into an agreement with a third party investment man- . ager to perform its obligations and services under this Agreement,provided that such third party investment manager shall i i manage TexPool according to the Investment Act,Investment Policy and in a manner consistent with that directed by the Trust Company. The Trust Company also shall have the right to assign its rights and obligations under the Agreement to a third party investment manager if the Trust Company determines that such assignment is in the best interest of the State and Participants. In the event a successor pool to TexPool is deemed by the Trust Company to be in the best interest of the State and the Participant,the Trust Company may take any action it deems necessary to assign its rights and benefits under any third party agreements and transfer the assets from TexPool to any successor pool. The Trust Company will provide advance written notice to Participant before any such assignment. In Witness Whereof,the parties hereto have caused this Agreement to be executed as of the dates set forth below, and the Agreement shall be effective as of the latest such date. • PARTICIPANT TEXAS TREASURY SAFEKEEPING TRUST COMPANY • By: Comptroller of Public Accounts By: By: Name: Name: Title: Title: Date: Date: • 6 TEXPOOL OPERATING r= = = PROCEDURES 'I Aw Iwwawad Service far Public Fuwdt ' 96-445 (10-96) I. Establishment of Accounts A. To open an initial TexPool account,the following documents are required: . 1. Resolution a. The Resolution must be adopted by the governing board of the Participant,authoriz- ing the use of TexPool to invests funds on behalf of the Participant. b. The Resolution must also designate up to three (3) officers, employees or other agents of the Participant as "Authorized Participant Representatives". Designated Authorized Participant Representative are authorized to transfer funds to the Trust Company for investment in TexPool and are further authorized to withdraw funds from time to time, to issue letters of instructions, and take all other actions deemed necessary or appropriate for the investment of local funds. c. A Resolution and a sample are enclosed with the enrollment packet. 2. Certificate of Incumbency a. The Certificate of Incumbency certifies that a person who signs the Participation Agreement is authorized to execute the Agreement. b. The official/officer signing the Participation Agreement must provide a specimen signature on the Certificate of Incumbency. c. The official/officer executing the Certificate of Incumbency must be someone other than the one signing the Participation Agreement. d. A Certificate of Incumbency and a sample are enclosed with the enrollment packet. 3. Participation Agreement a. The Participation Agreement is the contract between the Participant and the Comp- troller of Public Accounts,and defines the duties and responsibilities of the parties. b. The Participation Agreement must be executed in accordance with the Resolution and the Certificate of Incumbency. 4. Bank Information Sheet a. The Bank Information Sheet authorizes and provides TexPool with the necessary information for the establishment of a specific account. A separate Bank Informa- tion Sheet with the signatures of two (2) Authorized Participant Representatives must be completed for each account and subaccount. b. If ACH availability is desired,the back page of the Bank Information Sheet must be completed. 1 • B. TexPool must receive all documents with original signatures at the following mailing address: Comptroller of Public Accounts TexPool a P.O.Box 12608 1, P.O. Austin,Texas 78711-2608 OR 200 E. 10th Street Austin,Texas 78701 C. Once the documents with original signatures are received: 1. The documents are reviewed by the TexPool staff and legal counsel. The approved documents are signed by the Comptroller of Public Accounts or Deputy Comptroller. If there are any problems or questions, the Participant will be contacted. 2. Participant's account numbers are assigned and the information is then entered in the TexPool systems. 3. Unique Personal Identification Numbers (PINs) are assigned to each Authorized Particpant Representative as indicated in the Resolution. An Account Information Re- port will be generated by TexPool which details the pertinent account information and numbers. 4. Documentation will ordinarily be processed within ten (10) business days of receipt. Copies of the original documentation including the Account Information Report,Wir- ing Instructions, PINs, and IVR and OnLAN instructions and transaction worksheet will be mailed to the Participant. D. Adding, Changing or Deleting Accounts. 1. Accounts may be added or changed by submission of a Bank Information Sheet,signed by two (2)Authorized Participant Representatives. 2. Accounts may be deleted or closed by submission of a Letter of Instruction signed by two (2)Authorized Participant Representatives. The Letter of Instruction should in- clude instructions on disposition of the fund balance,if any. E. Adding, Changing or Deleting Authorized Participant Representatives. 1. Authorized Participant Representatives may be added or changed by completing the Resolution Amending Authorized Representative form. Authorized Participant Repre- sentatives may be deleted by a letter signed by the remaining Authorized Participant Representives. 2 t 2. The Resolution Amending Authorized Representatives form must be signed by all remaining Authorized Participant Representatives and new Authorized Participant Rep- resentatives. This Resolution will supersede all prior resolutions. II. Transactions Procedures A. Wire Transfers 1. Notification: TexPool must be notified by 10:30 a.m. (central time)for all wire trans- fer activity. 2. Methods of Notification to TexPool of wire transfer activity: a. IVR- (Integrated Voice Response)telephone system b. OnLAN- (Local Area Network)computer access system c. Verbal notification by an Authorized Participant Representative to a TexPool staff person. Any verbal notification of a withdrawal must be followed by a Letter of Instruction signed by two Authorized Participant Representatives and faxed to TexPool. The original Letter of Instruction must be mailed to the TexPool office. • 3. Information required for all wire transfer activity: All the information excluding PIN can be found on the TexPool generated Accounts Information Report. a. Location Number(5 digits) -Unique to each Participant. b. PIN Number(4 digits) -for one of the 3 authorized representatives. c. TexPool account numbers for wire transfers corresponding to a specific local de- pository account. Series and Fund numbers must be used jointly for each transac- tion. 4. Wire transfer withdrawals are sent in accordance with the prearranged information as provided on the Bank Information Sheet corresponding to that specific TexPool `- account or subaccount. TexPool must receive a Letter of Instruction signed by two(2) . Authorized Representatives by fax before initiating a wire transfer withdrawal per verbal notification. An original Letter of Instruction must then be mailed to TexPool. 5. Wire transfer deposits must be sent by the Participant, by providing the following wiring instructions to the Participant's local depository: $Deposit Amount$ TX COMP AUSTIN ABA Routing 114900164 BNF TEXPOOL ACCT 440474002 Location- Series -Fund Participant Name 3 6. TexPool will attempt to contact the Participant'or Participant's local depository repre- sentative if the wire transfer deposits have not been received by 1:00 p.m. (central time). 7. Wire transfer deposits received after 2:00 p.m. (central time)will not be invested until the following business day. The deposit will remain uninvested in the Trust Company's Federal Reserve ("FED") account or any designated custodian account and will be invested only after receiving new deposit instructions from the Participant. 8. Wire transfer deposits sent to TexPool without prior notification to TexPool through IVR,OnLAN,or a TexPool staff person may be rejected and returned to the originating local depository. TexPool will attempt to contact the Participant for investment in- structions,but is not obligated to do so. 9. In the event that an outgoing wire from TexPool is rejected back to the Trust Company's FED account due to incorrect wiring instructions,the Participant will be contacted for proper instructions as well as for additional approval from the Participant for releasing the wire transfer.A new or revised Bank Information Sheet will be required to correct future wiring instructions. 10. Outgoing wire transfers from TexPool are typically sent through the FED between 12:00 noon(central time)to 12:30 p.m. Some delay may occur,depending on unfore- seen circumstances. 11. Transaction confirmations for wire transfers are generated every Thursday,and mailed to the Participant on Friday provided both are not bank holidays. B. Automated Clearing House ("ACH")Transfers 1. TexPool must be notified by 2:00 p.m. (central time) for all ACH transfer activity one day prior to the actual settlement of the funds. 2. Methods of Notification to TexPool of ACH transfer activity: a. IVR- (Integrated Voice Response)telephone system b. OnLAN- (Local Area Network)computer access system c. Verbal notification to a TexPool staff person. Any verbal notification of a with- drawal must be followed with a Letter of Instruction signed by two Authorized Par- ticipant Representatives faxed followed by an original mailed to the TexPool office. 3. Information required for all ACH activity: a. Location Number(5 digits) - Unique to each Participant. b. PIN Number(4 digits) -for one of the 3 authorized representatives. { 4 . A, c. Series Number(4 digits) and Fund Number (3 digits) - Specified TexPool account numbers for ACH transfers corresponding'to a specific local depository account. Series and Fund numbers must be used jointly for each transaction. 4. ACH transfer withdrawals are sent in accordance with the prearranged information as provided on the Bank Information Sheet corresponding to that specific TexPool ac- count or subaccount. TexPool must receive a Letter of Instruction signed by two (2) Authorized Representatives by fax before initiating a ACH withdrawal per verbal noti- fication. An original Letter of Instruction must then be mailed to TexPool. 5. It is not necessary to instruct the local depository of ACH activity. 6. If the Participant has elected not to utilize the ACH transfer availability as noted on the . Bank Information Sheet,the ACH request will not originate and the Participant will be contacted. 7. TexPool will credit/debit the Participant's TexPool account for ACH activity the busi- ness day following the request. 8. In the event of an ACH rejection, TexPool will contact the Participant to confirm the rejection. TexPool will credit/debit the Participant's account accordingly including any interest earned from the date of the ACH rejection. • 9. Transaction confirmations for ACH transfers are generated every Thursday,and mailed to the Participant on Friday provided both are not bank holidays. C. TexPool Fee 1. TexPool charges a fee based on an amount sufficient to reimburse the Trust Company for costs of administration. 2. The fee is calculated on "basis points". One percent(1%) is equal to.100 basis points and 1 basis point is equal to 1/100 of a percent. 3. The TexPool basic service fee is eight(8)basis points annually,calculated daily on the TexPool fund balance. 4. The TexPool fee is deducted from the gross interest earning. There is no direct reduc- tion to the Participant's account. 5. All TexPool rates are quoted net of fees. There are no hidden costs or additional reduc- tion to Participants' accounts. 5 • 6. Any increase in the TexPool fee is subject to review and approval by the TexPool Advi- sory Board. The fee may only be increased with board approval and will be effective after 30 days notification to Participants. D. Integrated Voice Response System (IVR)Telephone Access 1. TexPool provides an instruction card for the IVR in the enrollment packet. y 2. IVR utilizes a toll-free number for various TexPool services. The IVR services in- clude: a. ACH deposit-21# b. ACH withdrawal -22# c. Wire deposit- 31# d. Wire withdrawal - 32# e. Interfund transfer-41# • f. Current principal balance- 11# g. Daily message- 15# h. Deposits (last 3) - 12# i. Information- 10# • j. Main Menu - 90# k. TexPool yield- 14# 1. Withdrawals (last 3) - 13# 3. The TexPool daily rate and allocation factor for the previous day are available by 9:00 a.m. (central time) each morning. E. OnLAN (Local Area Network) Computer Access 1. OnLAN is a software program available at no cost to TexPool Participants. 2. OnLAN requires a DOS based computer with a Modem. 3. The TexPool enrollment packet includes an application for the OnLAN software pro- gram. The form requires specific information on the Participant's local computer sys- tem as well as telephone dialing information. 4. OnLAN utilizes a toll-free number for various TexPool services. The OnLAN services include: a. Wire Transfers i. Add a new wire transfer ii. Inquire on a wire transfer iii. Delete a wire transfer b. ACH Transfers i. Add a new ACH transfer ii. Inquire on a ACH transfer iii. Delete a ACH transfer 6 • c. Transaction Inquiry for each series and fund. d. Current balance for each account and subaccount. e. Interfund transfers • f. TexPool general information i. TexPool total fund balance ii. TexPool daily rate and allocationfactor iii. TexPool phone numbers iv. TexPool system messages g. Account confirmations and reports can be printed locally h. Preload for wire transfers (internal transfer also) i. Preload for ACH transfers j. TexPool Portfolio can be printed locally F. Reports 1. Monthly statements detailing the previous month's activity will be mailed on or about the fifth Business Day of the following month. 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AMENDING THE AUTHORIZED REPRESENTATIVES OF THE TEXAS LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, the City of Wylie, Texas ("Participant") is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investments purchased with local investment funds; and • WHEREAS, the Texas Local Government Investment Pool ("TexPool"), a public funds investment pool, was created on behalf of entities whose investment objectives in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and WHEREAS, the Participant has entered into a Participation Agreement and has established an account in its name in TexPool, for the purpose of transmitting local funds for investment in TexPool; and NOW THEREFORE, be it resolved as follows: Section 1: That the individuals, whose signatures appear on this resolution, are authorized representatives of the Participant and are each hereby authorized to transmit funds for investment in TexPool and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. List of the authorized representatives of the Participant. These individuals will be issued P.I.N. numbers. All confirmations and monthly statements will be mailed to the attention of the first person listed. Mike Collins, City Manager Signature: Brady Snellgrove, Director of Fiscal & Human Resources Signature: Pamela A. Gidney, Assistant Finance Director Signature: Section 2: That this resolution and its authorization supersede all prior resolutions and shall continue in full force and effect until amended or revoked by the Participant, and until TexPool receives a copy of any such amendment or revocation. This resolution is hereby introduced and adopted by the Participant at its regular meeting on the 12th day of November, 1996. NAME OF PARTICIPANT: CITY OF WYLIE, TEXAS Signature: Mike Collins City Manager APPROVED BY: Jim Swartz, Mayor Susan Shuler, City Secretary Wyii City council ii., ft i agenda Communication for November 12, 1996 Opprov+ai of Interlocal Agreement - Coalition for Community Economic Darr. Issue Discuss and consider adoption of an Interlocal Agreement joining the Coalition for Community and Economic Development and appointing an elected official to be a member of the steering committee. Background City Council approved a resolution on October 8, 1996 supporting the creation and participation in a Coalition of Cities to support and defend the 4A and 4B sales tax and recommended Councilman J.C. Worley to be considered as the steering committee representative. Adoption of the Interlocal Agreement would establish Wylie as one of eight Initiating Cities and would formalize Wylie's commitment to pay a membership fee to the CCED to defray the costs of operation. Since October 8, the CCED has held two meetings. One meeting was held at the Texas Municipal League offices in Austin and was attended by 54 of the 304 cities in Texas collecting 4A or 4B sales tax. There are over 80 cities that have now agreed to join the CCED. The second meeting was held in Dallas on October 22 and was attended by the eight initiating cities, including Allen, Frisco, McKinney, Duncanville, DeSoto, Lancaster and Cedar Hill. The next meeting is scheduled for Friday, November 22 in Austin. Attached is a copy of the October 8, 1996 agenda communication that provides a description of the issues regarding the 4A and 4B sales tax. Financial Considerations The membership fee for Wylie is $1,200 to be paid from General Fund. Members of the Steering Committee from only Initiating Cities may determine that a special assessment to collect additional funds may be required. Any such Special Assessment will be charged to each of the Initiating Cities in proportion to its population. The legislative session begins in January. The sequence and timing of actions affecting a specific legislative proposal is not predictable. Because the City Council meets twice a month, the City Council may wish to grant authority to the steering committee representative for an amount not to exceed $10,000. Regular updates will be provided. Legal Considerations City Charter Article II, Section 1-C establishes the power of the City to cooperate with the government of any city for any lawful purpose for the advancement of the interest, safety, convenience and welfare of its inhabitants. Board/Commission Recommendation N/A Staff Recommendation Staff recommends approval of this Interlocal Agreement. Attachment Interlocal Agreement Agenda Communication from October 8, 1996 ,,C/J -AiL Ckalige Prepared By Finance Dept. Apival City Manager Approval INTERLOCAL AGREEMENT WHEREAS, the cities of Allen, Frisco, McKinney, Wylie, Duncanville. DeSoto, Lancaster, and Cedar Hill, Texas, desire to enter into an interlocal contract (the Agreement) to perform governmental functions in which the contracting parties are mutually interested; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, authorizes such Agreement; and WHEREAS, each of such cities has heretofore authorized by an election the collection of additional sales taxes for funding of economic development corporations under the provisions of Article 5190.6, either Sections 4A or 4B, or both Sections 4A and 4B,the Development Corporation Act of 1979, as amended; and WHEREAS, proposals have been made in recent months relative to legislation to be introduced to the 75th Legislature of the State of Texas in January, 1997, which involves restrictions on sales tax corporations and tax abatements, among other things; and WHEREAS, the contracting parties believe that some of such legislative proposals could be damaging to the economic development of small and medium size cities and desire to form a coalition to study such proposals, employ a legislative consultant to develop the position of such cities with regard to such proposals and, if necessary, to furnish information and testimony relative to such legislative proposals; and WHEREAS, the contracting cities also desire to create an administrative agency and provide for the organization, operation, funding, and other responsibilities of such Page 1 4130 coalition in order to further the common purposes outlined herein for the benefit of each of the contracting parties; Now,Therefore, the contracting parties agree as follows: 1. The contracting parties are the cities of Allen, Frisco, McKinney, Wylie, Duncanville, DeSoto, Lancaster, and Cedar Hill. Additional parties may become contracting parties by separate instrument referencing this Agreement whereby they agree to become parties hereto. 2. There is hereby created a Coalition For Community and Economic Development (CCED). The contracting parties and any additional parties made contracting parties as provided herein shall be members of the CCED. The purpose of the CCED is to work cooperatively to defend the additional sales tax and other measures utilized by Texas cities to encourage economic development in their communities. 3. There is hereby created a Steering Committee for the CCED. The Steering Committee shall consist of one representative from each of the contracting cities including any additional contracting cities which become parties to this Agreement. The governing body of each contracting city shall select a member of the governing body, by official action, to serve on the Steering Committee of the coalition. The City Manager and Economic Development Director of each city shall be exofficio members of the Steering Committee, shall provide information, advice, administrative assistance, and other support to the Steering Committee, but shall have no vote on matters coming before the Steering Committee. 4. The costs incurred by the CCED in performing the functions outlined in this Agreement shall be paid by the contracting cities. Each contracting city agrees to pay a membership fee to the CCED to defray the costs of operation. The membership fee Page 2 4130 shall be based upon the population of the contracting cities as determined by the current TML "Directory of Texas City Officials" publication. The membership fee for each contracting city shall be determined by using the following formula, to wit: Population of City Membership Fee Under 2500 $50.00 per 1000 population or part thereof 2500 - 5000 $300.00 5001 - 10,000 $600.00 10,001 - 20,000 $1200.00 20,001 - 40,000 $2400.00 40,001 or larger $4800.00 Should the members of the Steering Committee from only Initiating Cities conclude that additional funds are needed from the Initiating Cities, a special assessment may be made by these members of the Steering Committee, and such special assessment shall be paid by the contracting cities who are classified as Initiating Cities. For the purpose of determining which city or cities shall be obligated to pay such special assessment the contracting cities shall be divided into two classes. Those cities initially signing this agreement shall be known as Initiating Cities. Cities which subsequently join the CCED may elect to be classified as an Initiating City. Cities subsequently joining the Coalition and who do not elect to be classified as an Initiating City will be classified as a Joining City. Only the Initiating Cities shall be liable for the Special Assessment. Any such Special Assessment shall be charged to each of the Initiating Cities in proportion to its population. Page 3 4130 Any surplus funds remaining after the legislative session has been concluded shall be returned in the same percentage to the contracting Cities, or in the discretion of the Steering Committee may be retained and used during the term of this agreement. 5. The primary purpose of the CCED it to monitor and oppose, if necessary, potential legislation that would adversely affect the future use of sales tax revenue to support business development in the contracting cities. The people of each of the contracting cities have heretofore adopted by election an economic development sales tax of up to one half cent and have created corporations under the Development Corporation Act of 1979. Each of such corporations has been formed and is operating under the provisions of either Section 4A or 4B of that Act. Over three hundred cities of the State of Texas have adopted the additional sales tax for the purpose of encouraging economic development or to support economic, park and open space and sports complex development. 6. The CCED is formed for the following specific purposes: A. To actively oppose legislation that reduces local control of the 4A and the 4B sales tax receipts; B. To monitor tax abatement legislation and to oppose, if necessary, inequity in the treatment of cities; C. To identify and promote the best practices for the economic development of cities which have taken advantage of the sales tax program; D. To employ a professional consultant for the CCED to interact with the Texas Legislature during the 1997 Session, the 75th Legislature, to promote the general and specific purposes of the CCED; E. To encourage statewide organizations such as Texas Municipal League and the Texas Economic Development Council to support Page 4 4130 the CCED efforts and to oppose or remain neutral on legislative attempts to restrict the economic development capabilities of the cities. 7. The Steering Committee of the CCED will create an administrative agency or designate one of the contracting cities to supervise the performance of the Agreement. The administrative agency or designated city may employ personnel, perform administrative activities, and provide administrative services necessary to perform the Agreement. 8. The Steering Committee shall: A. Elect a Chairman; B. Determine the time,place and frequency of its meetings; C. Develop a strategy for the CCED and prepare a position paper relative to the proposed legislation and other purposes of the CCED; D. Invite other cities to join the CCED; 9. This Agreement has been authorized by the governing body of each party to the Agreement. 10. Each member of the Steering Committee shall have one vote on matters coming before the Steering Committee. A majority vote of the members of the Steering Committee present at any meeting shall be sufficient to act on any matter of business. Members may appear in person, or by representative designated in writing, or may vote on a particular matter in writing by proxy, or delegate to another person in writing the authority to vote for such Member as his proxy. Page 5 4130 11. All members of the Steering Committee shall be given 72 hours written notice by mail or facsimile of any meeting of the CCED. The representative of the designated administrative agency shall be responsible to furnish such notice. Additional committees may be created and duties and responsibilities assigned to them. Operational policies and procedures shall be adopted at the organizational . meeting. 12. Each city paying a membership fee or an assessment to the CCED as provided by this Agreement shall do so from current revenues of the city. 13. This Agreement shall be effective for a period of one year from the date hereof, and may be renewed from year to year. Executed in multiple counterparts by the contracting cities to be effective on the day of , 1996. City of Allen Attest: By: By: Mayor City Secretary City of DeSoto Attest: By: By: Mayor City Secretary Page 6 4130 City of Duncanville Attest: By: By: Mayor City Secretary City of Frisco Attest: By: By: Mayor City Secretary City of Lancaster Attest: By: By: Mayor City Secretary City of McKinney Attest: By: By: Mayor City Secretary City of Wylie Attest: By: By: Mayor City Secretary Page 7 4130 City of Cedar Hill Attest: By: By: Mayor City Secretary Page 8 4130 Wylie City Council #7 flgenda Communication for October 8, 1996 flpproYal of Resolution to Support a Defend the 4A and 40 Sales Tax Issue Discuss and Consider approval of a resolution supporting the creation and participation in a Coalition of cities to support and defend the 4A and 4B sales tax. Background Legislation is being proposed by the Senate Committee on Economic Development for the coming session of the Texas Legislature which would restrict uses, increase State controls through additional reporting requirements over how cities spend the 4A and 4B sales tax. This movement is primarily fueled by Texas' large metropolitan cities and their allies including organizations such as the Greater Dallas Chamber. The Committee is recommending legislation (Interim Report on Economic Development Incentives) that would require "cost-benefit analysis", minimum standards for "performance-based contracts" and additional reporting requirements to the State in order to grant tax abatements. The Committee also recommends restricting sales tax uses by requiring mandatory reporting to the State, placing additional language to repeal 4B sales taxes, and providing "incentives" for communities to sign "regional non- aggression agreements". These proposed requirements would be enforced by measures that give the State Comptroller authority under specific conditions to invalidate tax abatements, deny a city the authority to grant an abatement, and withhold sales tax proceeds. In response to this anticipated threat to restrict 4A and 4B sales tax use, ei9ht cities' City Managers and Economic Development Directors have met together. A Resolution was drafted by the group and adopted by TML Region 13. The eight cities' City Councils are being asked to support a resolution supporting the creation and participation in a Coalition of cities to support and defend the 4A and 4B sales tax. The eight city Coalition comprises Allen, Cedar Hill, Desoto, Duncanville, Frisco, Lancaster, McKinney and Wylie. If this group remains a Coalition, a letter of invitation would be sent to 4A and 4B cities throughout the state to join in this effort. Each city will be asked to appoint an elected official to represent the city in the Coalition. Discussions will take place in October to discuss the possibility of hiring a lobbyist, and if so, to identify responsibilities. The scope of service would range from information gathering, communication to the Coalition and an offensive posture of"killing" legislation before it gets out of Committee. If hired, the city would be asked to contribute funding, perhaps based on a proportionate share of the total population of the Coalition. The next meeting of the Coalition is scheduled for Thursday, October 24, 1996 in Austin at the TML Headquarters. Cities from throughout the State will be invited to attend. Financial Considerations Travel expenses will be incurred to participate in the Coalition. Additional funding will be required of the city if a lobbyist is hired by the Coalition. No details are available at this time. Legal Considerations City Charter Article II, Section 1-C establishes the power of the City to cooperate with the government of any city for any lawful purpose for the advancement of the interest, safety, convenience and welfare of its inhabitants. Board/Commission Recommendation N/A Staff Recommendation Staff recommends approval of this resolution. Attachment Resolution 'in;JAC Ceee-010. Prepared by eviewed b Finance City Manager Approval WyliQ CityCouncil #10 Agenda Communication for November 12, 1996 .iiiiminimmiiiimmi Final Plat Novid Business Pork addition Issue Discuss and consider approval of a Final Plat (Approved for Construction) for the Novid Business Park Addition submitted by Novid Properties, Inc., located north of the intersection of FM 1378 and FM 3412 (Brown Street) and being a part of a 14.497 acre tract out of the Charles Atterbury Survey, Abstract No. 22. Background Mr. Bobby Abbott, representing Novid Properties, Inc., owns a 14.497 acre tract and is platting 0.7576 acres as the Novid Business Park. On October 7, 1996, the Planning and Zoning Commission recommended approval of the Novid Business Park Preliminary Plat. The City Council approved the same Preliminary Plat at their meeting on October 29, 1996. The Final Plat submitted for a recommendation by the P&Z is the same configuration as the Preliminary Plat. If recommended for approval, the developer will then be allowed to begin construction of the public facilities to be dedicated to the City. Board Recommendations The Planning &Zoning Commission recommended approval of the Novid Business Park Final Plat by a unanimous vote at the November 4, 1996 meeting. Financial Considerations N/A Legal Considerations According to the City of Wylie's Subdivision Regulations, a Preliminary Plat must be submitted and reviewed by Staff to ensure that sufficient information exists, and is then recommended for approval by the Engineer. The Preliminary Plat and Plat Application is then submitted at least 15 consecutive days before the meeting of the Planning & Zoning Commission (P&Z) for its study and recommendation. The P&Z shall endeavor to act on the Preliminary Plat within 30 days from the date the plat was filed with each body for their approval. The Preliminary Plat shall then be submitted to the City Council for final action. After approval of the Preliminary Plat by the City Council, the subdivider may then prepare a Final Plat of all or a portion of the land included in the Preliminary Plat for submission to and consideration by the Planning & Zoning Commission for final recommendations. Upon final action by the P&Z on any Final Plat, the same shall be referred to the City Council for Final Plat approval. Upon approval action of the City Council, the Mayor is authorized to sign the signature block "Approved for Construction". At this time, the developer shall pay his required Developmental Inspection Fees and begin construction of the public facilities to be dedicated to the City. These construction areas include public streets, alleys, water lines, sewer lines, storm drainage lines, channels and all associated construction to be dedicated to the City. The City Council's vote that the Final Plat as presented is approved for construction indicates that at that point in time, no known conditions exist which will require changes from the approved Final Plat. Inspections will be made throughout the construction of the infrastructure facilities which are intended for dedication to the City. After completion of the "dedicated improvements", the developer shall apply to the City Council for acceptance of the Final Plat, which includes dedications and easements. City Staff shall indicate to the City Council that all public improvements have been completed in accordance with the requirements of the City of Wylie. Only then is the Mayor authorized to sign the signature block "Accepted". The Final Plat shall then be filed with the appropriate County, and issuance of building permits may begin. Building Permits may only be issued on a completed development or within a completed, approved phase. Staff Recommendations This Plat has been reviewed by City Staff and Consulting Engineer, Greg MacLean and meets all City of Wylie Subdivision Regulation requirements. Staff recommends approval for construction for the Novid Business Park Final Plat. Attachments Plat Application and Final Plat copy Prepared Community Dev. App val City Mgr. Approval Page 1 of 3 City of Wylie (1/95) APPLICATION AND FINAL PLAT CHECKLIST Date /0 - Name of Proposed Development (V OV a .2-Atepi vi,ee)s PYW- Name of Property Owner/Developer 140V(� 'Y( 6(4- elD I l6 ✓�, I r/ - �1 ,/ 340- &211 Address '/Q X L[LkP �� I �e �� l 1,0,t" Phone 2-Cpc(0.3 Owner of Record II0 V I d e(DP er-h es , 106 Address 0 X ` '4P3-1)11/61ke �( l S /` Phone 8 / Name of Land Planner 63 a-0l I Lvi l,rvt/'Q�S fy16 Surveyor/Engineer (J Address 3 2j12 I Sco361 vvgq �I �� Phone gli0'lSd(0 Total Acreage • 1 'O/4 J k es Current Zoning 6" Number of Lots/Units CJY Signed ( yj The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn legibly to show all data on a scale not smaller than 1" = 100' with a graphic scale provided. Six sets of direct prints and three Mylars of all originals, plus one on Mylar to be 17-1/2" x 23-3/4" shall be submitted. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Final Plat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. Page 2 of 3 Page 2 of 3 Provided or Not Shown on Plat Applicable N 1. Title or name of development, written and graphic scale, north point, date of plat and key map. 2. Location of the development byCity, Countyand State. P Y, 3. Location of development tied to a USGS monument, Texas Highway monument or other approved benchmark. 4. Accurate boundary survey and property description with tract boundary lines indicated by heavy lines. '/ 5. If no engineering is provided, show contours of 5 foot intervals. 6. Accurate plat dimensions with all engineering information necessary to reproduce plat on the ground. 7. Approved name and right-of-way width of each street, both within and adjacent to the development. 8. Locations, dimensions and purposes of any easements or other rights-of-way. 9. Identification of each lot or site and block by letter and number and building lines. ✓ 10. Record owners of contiguous parcel of unsubdivided land, names and lot patterns of contiguous subdivisions, approved Concept Plans, reference recorded subdivision plats or • adjoining platted land by volume and page. 11. Boundary lines, dimensions and descriptions of open spaces to be dedicated for public use of the inhabitants of the development. 12. Certificate of dedication of all streets, alleys, parks and other public uses signed by the owner or owners (see wording). Page 3 of 3 13. Designation of the entity responsible for the operation and maintenance of any commonly held property and a waiver releasing the City of such responsibility, a waiver releasing the City for damages in establishment or alteration of graded (see wording). 14. Statement of developer responsibility for storm drainage improvements (see wording). 15. Instrument of dedication or adoption signed by the owner or owners (see wording). 16. Space for signatures attesting approval of the plat (see wording). 17. Seal and signature of the surveyor and/or engineer responsible for surveying the development and/or the . preparation of the plat (see wording). 18. Compliance with all special requirements developed in preliminary plat review. 19. Statements indicating building permits will be issued until all public improvements are accepted by the City (see wording). 20. Submit along with plat a calculation sheet indicating the area of each lot. 21. Attach copy of any proposed deed restrictions for proposed subdivision. Taken by: (..Ak)� I t ( �i ' File No.: Date: !O� 31 'qc' Fee: /5-7 °o Receipt No.: co(X) Wylie City Council #11 A9ando Communication for November 12, 1996 ifiproroval of Preliminary Plat In Newport tiarbor Issue Discuss and consider approval of a Preliminary Plat for Newport Harbor Subdivision (phases II, Ill, IV and V) submitted by Myran Corporation. This property is located north of the intersection of FM 1378 and FM 3412 (Brown St.) and more specifically described as being 87.781 acres out of the J.C. McUlmurry Survey, Abstract No. 629. Background Myran Corporation, of Dallas, is the owner of 87.781 acres situated on the east side of FM 1378 just north of the intersection of FM 1378 and FM 3412 (Brown St.). This land is part of the J.C. McUlmurry Survey, Abstract No. 629. Myran Corporation is proposing a housing development consisting of 355 lots (total) to be constructed on said property. Originally, this area had been a part of the Newport Harbor Preliminary Plat. The original Newport Harbor Preliminary Plat consisted of three phases and was approved on February 2, 1987. However, only the first phase was approved as a final plat and approved for construction. This first phase consists of the 88 lots presently located on Schooner Bay and Anchor Road. Myran Corp. is now proposing to finish out what was designated as phases two and three on the original Preliminary Plat back in 1987. This new proposal (phases II, Ill, IV and V) from Myran Corp. contains some changes in design from the Preliminary Plat originally submitted and as such must be evaluated on its own merits. Changes include the elimination of some retail lots that were located in the southwest corner of the original Preliminary Plat and replacing those with single family lots. The elimination of the retail lots necessitated a change in the thoroughfare design scheme to maintain compliance with the subdivision requirement of 1200 ft. long (maximum) streets. Anchor Rd. has been extended and will end in a cul-de-sac. Myran Corp. is proposing to again develop in phases with the first phase consisting of approximately 71 lots. The land use classification for this property is SF-3 Single Family residential. Pertinent requirements for SF-3 are as follows: Front yard building line set back - 25ft. Side yard set back (adjacent to street) - 20ft. Minimum lot area - 7,200 sq. ft. Minimum lot width - 60ft. Minimum lot depth - 100ft. Staff reviewed the Preliminary Plat's lot dimensions and is satisfied that the proposed lots meet or exceed SF-3 criteria. Board Recommendations The Planning and Zoning Commission recommended approval of the revised Preliminary Plat, which contained the changes the staff had recommended, for Newport Harbor, Phases II, Ill, IV and V by a vote of three (3) to two (2) at the Planning and Zoning Commission meeting held on November 4, 1996. Financial Considerations N/A Legal Considerations According to the City of Wylie's Subdivision Regulations, a Preliminary Plat must be submitted and reviewed by Staff to ensure that sufficient information exists, and is then recommended for approval by the Engineer. The Preliminary Plat and Plat Application is then submitted at least 15 consecutive days before the meeting of the Planning & Zoning Commission (P&Z)for its study and recommendation. The P&Z shall endeavor to act on the Preliminary Plat within 30 days from the date the plat was filed with each body for their approval. The Preliminary Plat shall then be submitted to the City Council for final action. After approval of the Preliminary Plat by the City Council, the subdivider may then prepare a Final Plat of all or a portion of the land included in the Preliminary Plat for submission to and consideration by the P&Z for final recommendations. Upon final action by the P&Z on any Final Plat, the same shall be referred to the City Council for Final Plat approval. Upon approval action of the City Council, the Mayor is authorized to sign the signature block "Approved for Construction". At this time, the developer shall pay his required Developmental Inspection Fees and begin construction of the public facilities to be dedicated to the City. These construction areas include public streets, alleys, water lines, sewer lines, storm drainage lines, channels and all associated construction to be dedicated to the City. The City Council's vote that the Final Plat as presented is approved for construction indicates that at that point in time, no known conditions exist which will require changes from the approved Final Plat. Inspections will be made throughout the construction of the infrastructure facilities which are intended for dedication to the City. After completion of the dedicated improvements, the developer shall apply to the City Council for acceptance of the Final Plat, which includes dedications and easements. City Staff shall indicate to the City Council that all public improvements have been completed in accordance with the requirements of the City of Wylie. Only then is the Mayor authorized to sign the signature block"Accepted". The Final Plat shall then be filed with the appropriate County, and issuance of building permits may begin. Building Permits may only be issued on a completed development or within a completed, approved phase. Staff Recommendation Staff recommends approval of the Newport Harbor Preliminary Plat. Staff, along with City Consulting Engineer Gregg MacLean, reviewed the first Preliminary Plat that was submitted by Carter Burgess and recommended changes in design of the street system, fire hydrant placement and other minor details. Carter Burgess then submitted a revised Preliminary Plat which contained the changes that were requested. Staff along with the Consulting Engineer is satisfied with the revised Preliminary Plat meeting all the regulations and requirements set forth by the City's adopted Subdivision Regulations. This proposed development was also checked for its compliance and conformity with the City of Wylie's Comprehensive Plan. A development of this size must not only meet specific guidelines as far as lot sizes, widths, depths, etc., but must also be evaluated in how it fits in the community on a larger scale. The Comprehensive Plan states that Wylie's land use is to be predominately single family residences. This development certainly meets that criteria and fits in well with where the land use map advises for single family development to be located. The infrastructure that is required to be installed and paid for by the developer also will help attract other development in the future by having facilities already in place available to tie into. The street design in this development provides good traffic flow into and out of the neighborhoods and also provides access to and from future development to the south. This development will only add to the immediate area's consumer demand and can draw needed neighborhood retail services to the area. Taking these issues into consideration as well as the specific development regulations, staff recommends approval of the Preliminary Plat for phases II, III, IV and V of Newport Harbor. Attachments Preliminary Plat application and Preliminary Plat copy Prepared By Reviewed by Fince City Manager Approval Page 1 of 3 City of Wylie (1/95) • APPLICATION AND PRELIMINARY PLAT CHECKLIST Date 10-16-96 Name of Proposed Development Newport Harbor Name of Property Own Developer Centex Real Estate Corporation Address 2221 E. Lamar Blvd. , Suite 120 Phone (817) 640-2315 Arlington, Texas 76006 Owner of Record Myran Corporation Address 5949 Sherry Ln. , Suite 1225 Phone (214) 368-2223 Dallas, Lexas I5225 Name of Land Planner Carter & Burgess. Inc. Surveyor/Engineer Address 7950 Elmbrook Dr. , Suite 250 Phone (214) 638-0145 Dallas, Texas 75247 Total Acreage R7_R Current Zoning SF-3 Number of Lots/Units 359 Signed (.-� G The Preliminary Plat shall be drawn legibly in Ink on a Mylar sheet not exceeding 24"x 36", showing all data on a scale not to exceed 1" = 100'with a graphic scale provided. Three sets of blueline prints shall be submitted along with a copy of the boundary traverse calculations of the subdivision. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Preliminary Plat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. Provided or Not • Shown on Plat Applicable 1 . The boundary line (accurate in scale and orientation) of the tract to be subdivided. • • • Page2of3 / • 2. The location, widths and names of all existing tt g or platted streets or other public ways within and adjacent to the tract, existing permanent buildings. railroads, rights-of-way and othor important . features, such as abstract lines, political subdivision or corporation lines and school district boundaries. 3. Existing sewer mains, water mains, drainage culverts or other underground structures and utilities within the tract and immediately adjacent thereto with pipe sizes, grades and locations indicated. 4. Contours with intervals of two feet 2' or less, referred to mean seal level datum, by actual field survey. / 5. The names of adjacent subdivisions and/or the names of record owners of adjoining parcels of unsubdivided land. 6. The proposed name of II ie subdivision. ✓ 7. North arrow, scale, date and approximate acreage of the proposed subdivision. 8. The names, addresses and telephone numbers of the subdivider and of the engineer, surveyor or planner, responsible for preparation of the plat. 9. The tract designation, zoningclassification and other description 9 P according to the real estate records of the City or proper county authority; also, designation of the proposed uses of land within the subdivision, including the number of lots of each classification. 10. All parcels of land intended to be dedicated for public use or reserved In the deeds for the use of all property owners in the proposed subdivision, together with the purpose of conditions or limitation of such reservations. 11 . The layout, names and widths of proposed streets, alleys and easements, such as drainage easements, access easements, electrical easements and maintenance easements. 12. Provision for the connection of streets with other streets adjacent to the subdivision and for extension of streets to undeveloped properly. Also a Circulation Plan indicating how continuous ingress and egress from existing residences and for City Staff will be •maintained. Willie City Council #12 DgQnda Communication for November 12,1996 Traffic Calming Devices on WOStgate Way Issue View a presentation on thoroughfares, the City's Thoroughfare Plan, and "Traffic Calming" devices. Discuss and consider approving authorization for the preparation of a pilot study of "Traffic Calming" devices on Westgate Way. Background A presentation will be made on thoroughfares, the City's Thoroughfare Plan, and "Traffic Calming" devices, and their application throughout the City. Specifically, information will be presented as it relates to Westgate Way. Westgate Way is shown on the City's Thoroughfare Plan as a "Collector" street. The Thoroughfare Plan is an officially adopted document which shows the general location and size of the City's existing street system as well as the ultimate size and location of thoroughfares. The Thoroughfare Plan is adopted to provide a planning instrument for the City to use as it develops, and if used properly and consistently, can help provide an adequate transportation system for the future. A"Collector" street is a street which collects traffic from the residential areas and provides a relatively direct and efficient access to the major arterial streets (for example, FM 544, SH 78, etc.). The major arterials in turn provide access into, out of , and through the city. A more detailed discussion of the function of thoroughfares and the various thoroughfare classifications will be made during the presentation to Council. The Westgate Way roadway project is nearing completion and represents the first new north-south collector street in the City of Wylie in recent history. The roadway will connect SH 78 on the south with Brown Street on the north. Westgate Way will then be able to function as intended on the Thoroughfare Plan, that is, as a "Collector" street, serving not only the Westgate Subdivision, but Pointe North and surrounding areas as well. (This intended function will be vital during the construction activities on SH 78 south of FM 544). Citizens in the Westgate Subdivision have expressed concerns with regard to increased traffic volume and speeds along Westgate Way when the new road is open. During a recent City Council meeting, several area residents requested the installation of stop signs at the Andersonville Drive intersection as a means to limit the speed of the traffic. However, stop signs are not an allowed or effective method of controlling traffic speed. Studies have shown that stop signs are not an effective way to control speed and the improper placement of stop signs can be dangerous. This topic will be discussed in detail during the presentation Brian Tehan and Stanton Foerster with Transportation Strategies, Inc., along with The Hogan Corporation, will make a presentation on thoroughfares and traffic control. The presentation will cover the various classifications and intended functions of the City's thoroughfares and the overall adopted Thoroughfare Plan. This will lead into a presentation on methods of speed control and specifically its application on Westgate Way. A possible plan for calming traffic along Westgate Way will be presented, Board Recommendations N/A Financial Considerations The favorable bids received for the construction of Westgate Way may allow Council to consider the installation of one or more of these suggested traffic calming techniques on Westgate Way as a pilot program. The original bond budget projection for the Westgate Way project was $747,217 and the actual total project cost is approximately $652,000. A portion of this $95,000 under-run could, with the approval of City Council, fund the initial pilot program. This pilot program could then be evaluated to determine effectiveness of the devices. The cost of the pilot study could subsequently be used to develop a procedure which can be adopted to address traffic situations and requests for traffic control in other parts of the City. A procedure for funding future installations could be developed from the pilot program. Approval of authorization to prepare a proposal for the installation of a pilot program for "Traffic Calming" devices will enable Transportation Strategies, Inc. and The Hogan Corporation to come before City Council on December 10th with a proposal for the pilot program. The proposal will include the contract for engineering/technical services as well as more detailed construction cost projections. Legal Considerations N/A Staff Recommendations Staff recommends authorization of the preparation of a pilot study program to be presented to Council for approval on December 10, 1996. Attachments None AAA-- Prepared By Reviewed by Fina City Mgr. Approval Page 3of3 : 7 13. The proposed base flood floodplain limits and elevations on a / one-foot contour interval for all.open channels. • J 14. A pla n n of the proposed water and sanitary sewer mains and proposed drainage facilities, including drainage areas, location of lines, inlets, culverts, bridges, provisions for discharging onto and crossing adjacent properties and calculated runoff and "points of / concentration. 15. A location map of the proposed subdivision on a scale of 1° = 1000' showing existing and proposed streets and thoroughfares covering an area at least one mfle outside the proposed subdivision. 16. Typical cross-sections of proposed streets showing the width and cross slope of pavement, type of pavement and location, width and cross slope of sidewalks. Title Block shall indicate the date of the / current submittal and the revision number. 17.A notice shall be placed on the face of each Preliminary Plat by the subdivider (see wording). 18.7 An approval block/certificate shall be placed on the face of each Preliminary Plat by the subdivider (see wording). Taken by: K , lIL ) File No.: Date: . ( nl p(p 1[Q Fee: 2 - 6 ( 125 ' - l0.•4, a - Receipt No.: 0,-7 a '