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02-12-2002 (City Council) Agenda Packet NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA Tuesday, February 12, 2002 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie,Texas 75098 ,.: :.....;>. . ... .. .: . '.tom:: :: ...;::igi:.::..:::...:.:. ..gh. .>:::.......::...:.:::::..........:...........:. EIMMEEEMEEN �� ti Action Taken .............. �I; Proclamation declaring Wednesday,February 13,2002 as Student Government Day. A. Approval of the Minutes from the Joint Work Session with the WISD December 10,2001. B. Consider and act upon approving a Resolution ordering a Joint Election with the Wylie Independent School District and the Collin County Community College on May 4,2002. C. Consider and act upon approving a contract for election services between the City of Wylie and the Collin County Elections Administration for the May 4,2002 Municipal Election. Tabled Items 1. Consider and act upon appointing a replacement to the Park and Recreation Board and to the Wylie Park and Recreation Facilities Development Corporation Board (4BBoard) for one unexpired term on each Board ending in July 2003; and appointing a replacement to the Zoning Board of Adjustments for one unexpired term ending July of 2002. EXECUTIVE SUMMARY This item was tabled at the January 22,2002 City Council Meeting. Replacements are necessary for three positions on our city advisory boards. A resignation has created a vacancy on the Parks and Recreation Board. This member also served as a Parks representative on the Parks and Recreation Development Corporation Board (4B), therefore an appointment must be made to fill the vacancy on this board as well. Also,a vacancy has been created on the Board of Adjustments due to a member who has been absent for the last three meetings. 2. Consider and act upon a change in zoning from Agricultural(A)to Planned Development(PD-SF 10/19),being a certain 68.11-acre tract of land situated in the Guadalupe De Los Santos Survey. Abstract No. 1384,and being parts of Lots No. 1 and 2 of the partition of the estate of Josiah Stone among his children,and being part of a 154.31 acre tract and a 1.01 acre tract conveyed to B.B. Owen and H.A.Walker by deed dated July 30,1960,and filed for record August 5,1960,in the Deed Records of Dallas County,Texas.(Zoning Case No. 2001-17) EXECUTIVE SUMMARY This item was tabled to the February 12, 2002 City Council Meeting at the January 22, 2002 City Council Meeting. The Public Hearing was held on January 22,2002. Applicant is requesting initial zoning of the subject property from Agricultural(A)District to Planned Development(PD)for Single-Family(SF-10/19)residences and open space. This property was annexed into the City of Wylie by Council action on January 8,2002. Property totals 68.11 and proposal is to develop approximately 155 single-family residential lots and approximately 9.4 acres of public open space, reflecting a density of 2.27 dwelling units per acre. The Conditions of Development require that the requirements of the SF-10/19 District be followed with limited exceptions. Public Comment Forms were mailed to four (4) property owners within 200 feet of this request. One AGAINST. However, additional neighboring property owners, most of whom are located within unincorporated Dallas County,have expressed opposition to the proposal. Because written opposition has been expressed by twenty percent of the property owners within the 200 foot notification area,a three- fourths majority vote by Council is required for approval (Section 9.6.E.5.). At the January 15, 2002 Planning and Zoning meeting,the Commission voted 5-0 to recommend denial of this zoning case,because it does not comply with the Comprehensive Plan. Because the Commission has recommended denial, a three-fourths majority vote by the Council shall be required for approval (Section 9.6.E.2.). Please refer to your agenda communication for specific details on the proposed request. Agreements 3. Consider and act upon a Resolution authorizing the City Manager to enter into a Lease Agreement with the Department of the Army (Corps of Engineers) for the operation of a portion of the Trinity Trail. EXECUTIVE SUMMARY The Trinity Trail Association has submitted a grant application to Collin County for various improvements to the trail. Wylie's role in the grant is to provide $20,000 in funding, as well as maintenance to some of the proposed improvements to the trailhead located on Skyview Road, inside city limits. Collin County currently leases the land from the Corps of Engineers for the operation and maintenance of the equestrian and hiking trail. The County, in turn, has an agreement with the Trinity Trail Association for the direct maintenance and upkeep of the trail. The County has asked the City of Wylie to take over the lease for only that portion of the Trail that is in the City's jurisdiction. Staff anticipates that the Trinity Trail Association's role in the development and operation of the trail will continue. Planning Items 4. Hold a Public Hearing to consider and act upon certain proposed revisions to the Architectural Requirements of the Comprehensive Zoning Ordinance,including the Residential Exterior Facade Material of Section 3.4.F.1,the Repetition of Single Family Residential Unit Designs of Section 3.4.F.6 and 7,the Village Residential Front Entry Cover of Section 3.4.F.9,and the Village Residential Garage Door Offset of Section 3.4.F.11. EXECUTIVE SUMMARY Council adopted new Residential Districts in July, 2000 with the desire to encourage flexibility of design as well as raise the standards of construction. From the time of adoption no developers have fully implemented the new flexible point system. Recent developments have been zoned as Planned Development Districts which establish unique development requirements or have not yet initiated construction under the new requirements. Following Work Sessions held in December and January,with numerous developers and builders,the Planning and Zoning Commission held a Public Hearing to consider several issues concerning the architectural requirements for Single Family Districts. The following revisions are recommended for consideration by the City Council. At the February 5,2002 Planning and Zoning Commission meeting, the Board voted 5-0 to recommend approval of these proposed revisions to the Comprehensive Zoning Ordinance.Staff is prepared to enforce the requirements as adopted until additional direction is provided by the Commission and City Council. 5. Hold a Public Hearing to consider and act upon certain proposed revisions to the Townhouse (TH/15)District Requirements of the Comprehensive Zoning Ordinance,including the Minimum Lot Size and Dwelling Unit Size of Section 3.3.B and Parking of Section 5.8.0 and correction of the Land Use Tables(Figure 5-3)concerning permitted uses in the Townhouse District. EXECUTIVE SUMMARY New Residential Districts and requirements were adopted in July, 2000 which combined Duplex (2F) and all other Single Family Attached (SF-A) residential types into one Townhouse (TH/15) District. However, these new requirements have not been tested. Following a Work Session held in January, the Planning & Zoning Commission held a Public Hearing to consider the new Townhouse(TH/15)District requirements. EXECUTIVE SUMMARY-continued Please refer to your agenda communication for the recommended revisions are recommended for consideration by the City Council. At the February 5,2002 Planning and Zoning Commission meeting,the Board voted 5-0 to recommend approval of the proposed Townhouse(TH)District Requirements revisions to the Comprehensive Zoning Ordinance. Staff is recommending approval. Staff agrees that attached single-family dwellings should be smaller than detached single-family dwellings. However,staff believes that a minimum size of 1,200 sq.ft. or 1,300 sq. ft.both addresses the special qualities of attached dwellings and better serves to transition from the smaller multifamily units(1,000 sq. ft.)to the detached single-family units(1,500 sq. ft. min.). Staff is prepared to enforce the requirements as earlier adopted until additional direction is provided by the Commission and City Council. In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session,will be taken and recorded in open session. I certify that this Notice of Meeting was posted on this day of , 2002 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. As a courtesy,this agenda is also posted to the City of Wylie Website at www.ci.wvlie.tx.us City Secretary Date Notice Removed The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442- 8100 or TD 972/442-8170. Page 3 of 3 WYLIE CITY COUNCIL CONSENT AGENDA ITEM B February 13, 2001 Issue Consider and act upon approving a Resolution ordering a Joint Election with the Wylie Independent School District and the Collin County Community College District on May 4, 2002. Background The offices of Mayor, Place 5 and Place 6 will expire in May of 2002. The Resolution proposed will call the joint election with the Wylie Independent School District and the Collin County Community College District on May 4, 2002. The resolution will stipulate the polling places where qualified voters can cast ballots for the election. It also outlines the early voting by personal appearance locations. Early voting will take place at the Municipal Complex beginning April 17, 2002 through April 30, 2002, from 8:00 a.m. to 5:00 p.m. There will be an extended hour voting on Thursday, April 25, 2002 from 8:00 a.m. to 7:00 p.m. The Collin County Election contract details the duties and responsibilities of both the contracting officer and the City. The first day to file for office is February 18, 2002. The last day to file is March 20, 2002 before 5:00 p.m. Candidate packets are currently available in the City Secretary's office. In 1995 the State Legislature passed a bill that enables municipalities to cancel the election if all of the candidates are running unopposed or there are no propositions on the ballot. If at the end of the filing deadline, all candidates are unopposed, a certification will be delivered to the Council declaring the candidates are unopposed. On receipt of the certification, the Council by ordinance may declare each unopposed candidate elected to the office. If a declaration is made, the election is not held. A copy of the ordinance shall be posted on Election Day at each polling place that would have been used in the election. A certificate of election shall be issued to each candidate in the same manner as provided for a candidate elected at the election. Financial Consideration $6,500 has been budgeted for the city's share in the joint elections. Details on the cost sharing are provided within the contract with the County Elections Administration. Other Consideration The Texas Election Law, Chapter 3 gives direction in ordering the election. The resolution, if approved, will meet statutory requirements for ordering the municipal election under Article 5, Sections 1-7 of the Home Rule Charter. Section 2.051, Subchapter C of the Texas Election Law applies to the ruling on an unopposed candidate. In May of 1998, the qualified voters of the City of Wylie voted to amend Article III, Section 1(A) (Number, Selection and Term) of Wylie's Home Rule Charter to increase the term of office that the mayor and councilmen shall serve from two (2) years to three (3)years. On January 12, 1999, the City Council amended Ordinance No. 85-3 and Wylie's Home Rule Charter to increase the term of office that the mayor and councilmen shall serve from two (2) to three (3) years. Ordinance No. 85-3 and Article III, Section 1(A) (Number, Selection and Term) of Wylie's Home Rule Charter are hereby amended to read as follows: "The mayor and councilmen shall be elected by the qualified voters of the qualified voters:of the city at large,each of whom, unless sooner removed by the provisions of this Charter,shall serve for a term of three years. Each councilman shall occupy a position on the city council, such positions being numbered_I through 6, consecutively." The method of election and transition to three(3)year terms under the place system has been carried out as dictated by Ordinance and will be complete this election year. In the 1999 General Election, Places 1 and 3 were elected to two-year terms and Place 5 was the first to be converted to a three- year term. In the General Election 2000, Places 2 and 4 were converted to three-year terms and Place 6 and the Mayor were elected to two-year terms. The General Election 2001 was cancelled due to unopposed candidates. Places 1 and 3 were converted to three-year terms. The General Election of 2002 will complete the transition and all places, including the Mayor will now be elected to three-year terms. Staff Recommendation Staff recommends approval of the resolution. Attachments Resolution air„. Prepared by Revie 0, by Finance City Man. proval RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY, TEXAS, ORDERING A JOINT ELECTION TO BE HELD ON MAY 4, 2002, FOR THE PURPOSE OF ELECTING THE POSITION OF MAYOR AND TWO (2) MEMBERS,(PLACE 5 AND 6), TO THE WYLIE CITY COUNCIL TO HOLD OFFICE FOR A PERIOD OF THREE YEARS; DESIGNATING LOCATION OF POLLING PLACE; ORDERING NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH SUCH ELECTION. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, THAT: SECTION 1: An election is hereby ordered to be held jointly with the Wylie Independent School District and the Collin County Community College District on Saturday, May 4, 2002, for the purpose of electing a Mayor and two (2) City Council members to fill the following expiring terms on the Wylie City Council;Place 5 and Place 6 and the Mayor. All places will hold office for a period of three (3) years. SECTION 2: The polling place where qualified voters shall cast ballots at such location in the City of Wylie 2002 regular municipal election is as follows: County Election Precincts Polling Place All City Precincts Precinct 25 Southfork Mobile Home Park 210 Southfork Blvd. Precincts 27, 33, 41, 56 & 83 Wylie Bible Church 109 W. Jefferson Wylie, Texas Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of the election. SECTION 3: Early voting by personal appearance shall be available at the Collin County Sub Courthouse, 920 E. Park, Suite 120, Plano, Texas, and Wylie Municipal Complex, 2000 N. Highway 78, Wylie, Texas, beginning on Wednesday, April 17, 2002 through Tuesday, April 30, 2002, during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on Thursday, April 25, 2002 from 8:00 a.m. to 7:00 p.m. Applications for ballot by mail shall be requested from and mailed to the Collin County Elections Administration Office, 920 E. Park Blvd., Suite 120, Plano, Texas 75074. Applications for ballots by mail must be received no later than the close of business on April 26, 2002 Resolution No. Page 2 SECTION 4: The City Secretary is hereby authorized and directed to publish and/or post, in the time and manner prescribed by law, all notices required to be so published and/or posted in connection with the conduct of this election. The Collin County Election contract shall designate the election judges for the joint election. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin County, Texas, on this the 12th day of February, 2002. John Mondy, Mayor ATTEST: Barbara Salinas City Secretary JOINT ELECTION AGREEMENT between The City Council of the City of Wylie (the City), the Board of Trustees of the Wylie Independent School District(the School) and the Board of Trustees of the Collin County Community College District (the College). BY THE TERMS OF THIS AGREEMENT, the City, the School, and the College do hereby agree, pursuant to the provisions of the Texas Election Code, to hold a joint election for the General Election to be held on Saturday, May 4, 2002. All entities have contracted with the Collin County Elections Administrator (Elections Administrator) to perform various duties and responsibilities on behalf of the three entities. The three entities shall share equally in the expense of the polling locations, election officials, supplies, ballots and other and all necessary expenses for the election upon receipt of satisfactory billing and invoices reflecting the total of such election. An entity canceling an election pursuant to Section 2.053 of the Texas Election Code will not be liable for costs incurred by the Elections Administrator in conducting the May 4, 2002 Joint General Election. APPROVED BY THE BOARD OF TRUSTEES FOR THE COLLIN COUNTY COMMUNITY COLLEGE DISTRICT in its meeting held the day of , 2002 and executed by its authorized representative. COLLIN COUNTY COMMUNITY COLLEGE DISTRICT By: Attest: Dr. Cary Israel, President Dr. Belinda Newman APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS in its meeting held the day of , 2002 and executed by its authorized representative. By: Attest: APPROVED BY THE TRUSTEES OF THE WYLIE INDEPENDENT SCHOOL DISTRICT in its meeting held the day of , 2002 and executed by its authorized representative. By: Attest: WYLIE CITY COUNCIL CONSENT AGENDA ITEM C February 12, 2002 Issue Consider and act upon approving a contract for election services between the City of Wylie and the Collin County Elections Administration for the May 4, 2002 Municipal Election. Background For the last six years the Collin County Elections Administration has been contracted to conduct the Municipal Elections. The Collin County Elections Office has detailed the responsibilities of all entities within the contract and staff has reviewed and found that with the exception of cost, it is as the previous years. City staff has been very pleased with the professional and timely manner of the services provided by the Elections Administrator and staff. By conducting jointly with other entities we are able to conduct a cost efficient election by sharing expenses. Section 10.03 of the Election Law Manual in accordance with the Texas Election Code, recommends February 5 through the 16 as the time period for ordering an election. Financial Consideration Section 2.053 of the Texas Election Code allowed the City of Wylie to cancel the 2001 General Election due to unopposed candidates, therefore the city did not incur elections costs, with the exception of the $75.00 administrative fee. The proposed contract states that the estimated contract expense for the 2001 election will be approximately, `_ - If all candidates are unopposed, there is a provision in the contract that will allow the City to cancel their election with the City only paying a $75.00 preparation fee. $6,500 has been budgeted for the joint elections. Other Consideration Article 2, Section 1 (c) of the Home Rule Charter allows the Council to cooperate with the government of any County for any lawful purpose for the advancement of the interests of its inhabitants. Staff Recommendation Staff recommends approval of the contract. Attachments County Elections Contract an;),A-L,7\ficyluu, Prepared by Revie d by finance City Mana proval 2002-02-08 16:38 972 633 3237 Collin County Electi P 2 May 4, 2002, General Election Contract for Election Services City of Wylie and Wylie ISD 2002-02-08 16:38 972 633 3237 Collin County Electi P 3/17 May 4, 2002 Joint General Election Table of Contents I Duties and Services of Contracting Officer II Duties and Services of the City and School District W.... Cost of Services IV .Joint Election Agreement V General Provisions Exhibits Exhibit A Early Voting Schedule and Locations Exhibit B Election Day Polling Locations Exhibit C. Cost of Services Exhibit D. Joint Election Agreement May 4,2002 Joint General Election—Wylie City and ISD 111/17/02—Pagc 2 2002-02-08 16:38 972 633 3237 Colt in County Electi P 4/17 THE STATE OF TEXAS CONTRACT FOR COUNTY OF COLLIN § CITY-SCHOOL WYLIE ELECTION SERVICES BY THE TERMS OF THIS CONTRACT made and entered into by and between the CITY OF WYLIE,hereinafter referred to as the"CITY,"and the BOARD OF TRUSTEES OF THE WYLIE INDEPENDENT SCHOOL DISTRICT,hereinafter referred to as the"SCHOOL DISTRICT,"and SHARON ROWE,Elections Administrator of Collin County,Texas,hereinafter referred to as"Contracting Officer," pursuant to the authority in Subchapter D, Section 31.091,of Chapter 31,of the Texas Election Code,agree to the following particulars in regard to coordination,supervision and running of the City and School District's May 4,2002,Joint General Election. TIIIS AGREEMENT is entered into in consideration of the mutual covenants and promises hereinafter set out. IT IS AGREED AS FOLLOWS: I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting Officer shall be responsible for performing the tbilowing duties and shall furnish the following services and equipment: A. The Contracting Officer shall arrange for appointment,notification (including writ of election),training and compensation of all presiding judges,alternate judges,the judge of the Central Counting Station and judge of the Early Voting Balloting Board. a. The Contracting Officer shall be responsible for notification of each Election day and Early Voting presiding judge and alternate judge of his or her appointment. The recommendations of the City and the School District will be the accepted guidelines for the number of clerks secured to work in each polling place. The presiding election judge of each polling place,however,will use his/her discretion to determine when additional manpower is needed during peak voting hours. The Contracting Officer will determine the number of clerks to work in the Central Counting Station and the number of clerks to work on the balloting board. Election judges shall be secured by the Contracting Officer with the approval of the City and the School District. May 4,2002 Joint General Election-Wylie City and ISO 01/17/02-Page 3 2002-02-08 16:39 972 633 3237 Collin County Etecti P 5/17 b. Election judges shall attend the Contracting Officer's school of instruction(Elections Seminar)to be held Thursday,May 2,2002,in the City of Plano Council Chambers,at 6:00 P.M. c. Election judges shall be responsible for picking up from and returning election supplies to the county election's warehouse located in Plano. Compensation for this pickup and delivery of supplies will be $25,00. d. The Contracting Officer shall compensate each election judge and worker. Each judge shall receive$10.00 per hour for services rendered. Each alternate judge and clerk shall receive$8.00 per hour for services rendered. B. The Contracting Officer shall procure,prepare,and distribute ballots, frames(ballot pages),election kits and election supplies. a. The Contracting Officer shall secure election kits which include the legal documentation required to hold an election and all supplies including locks,pens,magic markers,etc. b. The Contracting Officer shall secure all tables,chairs,duplication ballots,and legal documentation required to run the central counting station. c. The Contracting Officer shall provide all lists of registered voters required for use on election day and for the early voting period required by law. The election day list of registered voters shall be arranged in alphabetical order by polling place,in lieu of alphabetic by each precinct in each polling place. d. The Contracting Officer shall procure and arrange for the distribution of all election equipment and supplies required to hold an election. 1. Equipment includes the rental of voting and demonstrator machines,ballot boxes,transfer cases,voting signs,directional poles and tote boxes. May 4,2002 Joint General Election-Wylie City and 1Sn 01/17/02-Pagc 4 2002-02-08 16:39 972 633 3237 Collin County Elect P 6/17 2. Supplies include punch card ballots,sample ballots,early voting mail ballots,demonstrator ballots,pens,tape,markers,etc. C. The Contracting Officer,Sharon Rowe,shall be appointed the Chief Deputy Early Voting Clerk by the City and the School District. a. The Contracting Officer shall supervise and conduct Early Voting by mail and in person and shall secure personnel to serve as Early Voting Deputies. b. Early Voting by personal appearance for the City and School District's May 4,2002,Joint General Election shall be conducted during the time period and at the locations listed in Exhibit"A",attached and incorporated by reference into this contract. c. All applications for an Early Voting mail ballot shall be received and processed by the Collin County Elections Administration Office, 920 E.Park Blvd.,Suite 120,Plano,Texas 75074. 1. Application for mail ballots erroneously mailed to the City or School District shall immediately be faxed to the Contracting Officer for timely processing. The original application shall then be forwarded to the Contracting Officer for proper retention. 2. All Federal Post Card Applicants(FPCA)will be sent a mail ballot. No postage is required. d. All Early Voting ballots(those cast by mail and those cast by personal appearance)shall be prepared for count by the Early Voting Ballot Board in accordance with Section 87.000 of the Texas Election Code. The presiding judge of this Board shall he appointed by the Contracting Officer. The Board shall meet for preparation of the early voting ballots on Wednesday,May 1,2002,at 9:00 A.M. They will recess and continue the preparation process and begin tabulation after the mail is received on Saturday,May 4,2002,at 2:00 P.M. May 4,2002 Joint General Election-Wylie City and 1SD 01/17/112-Pages 2002-02-08 16:39 972 633 3237 Collin County Electi P 7/17 1 D. The Contracting Officer shall arrange for the use of all Election Day polling places. The City and School District shall assume the responsibility of remitting the cost of all employee services required to provide access,provide security or provide custodial services for the polling locations. The Election Day polling locations are listed in Exhibit"B",attached and incorporated by reference into this contract. E. The Contracting Officer shall be responsible for establishing and operating the Central Counting Station to receive and tabulate the voted ballots in accordance with Section 127.001 of the Election Code and of this agreement. Counting Station Manager and Central Count Judge shall be Sharon Rowe. The Tabulation Supervisor shall be Patty Seals and paid as a contract expense. a. The tabulation supervisor shall prepare,test and run the county's tabulation system in accordance with statutory requirements and county policies,under the auspices of the Contracting Officer. b. The Public Logic and Accuracy Test of the electronic voting system shall be conducted on Thursday,May 2,2002,at 2:00 P.M.,by the Contracting Officer. c. Election night reports will be available to the City and School District at the Central Counting Station on election night. d. The Contracting Officer shall prepare the unofficial canvass report after all precincts have been counted,and will provide a copyof the unofficial canvass to the City and School District as soon as possible after all returns have been tallied. e. The Contracting Officer shall be appointed the custodian of the voted ballots and shall retain all election material for a period of 60 days. 1. Pending no litigation and as prescribed by law,the voted and unused ballots shall be shredded 60 days after the election. • 2. The City and School District can obtain the list of registered voters from the Elections Administration Office after May 4,2002 Joint Gcncral Election-Wy1ic City and ISD 01/17/02 1'agc 2002-02-08 16:39 972 633 3237 Collin County Electi P 8/17 this 60-day retention period. Pending no litigation and if the City or School District does not request the lists,the Contracting Officer shall destroy them 90 days after the election. f. The Contracting Officer shall conduct a manual count as prescribed by Section 127.201 of the Texas Election Code and submit a written report to the City and School District in a timely manner. The Secretary of State may waive this requirement. If applicable,a written report shall be submitted to the Secretary of State as required by Section 127.201(E)of the aforementioned code. IL DUTIES AND SERVICES OF THE CITY AND SCHOOL DISTRICT. The City and School District shall assume the following responsibilities: A. The City and School District shall prepare the election orders,resolutions, notices,justice department submissions,official canvass and other pertinent documents for adoption by the appropriate office or body. The City and School District assumes the responsibility of posting all notices and likewise promoting the schedules for Early Voting and Election Day. B. The City and School District shall procure and provide the Contracting Officer with the ballot layout and Spanish interpretation. a. The City and School District shall deliver to the Contracting Officer as soon as possible,but no later than Friday,March 22,2002,the official wording for the City and School District's May 4,2002,Joint General Election. b. The City and School District shall approve the"blue line"ballot format prior to the final printing. C. The City and School District shall post the publication of election notice by the proper methods with the proper media. D. The City and School District shall prepare and submit to the U.S. Department of Justice under the Federal Voting Rights Act of 1965,any required submissions on voting changes. May 4,2002 Joint General Election-Wylie City and 1SU 01/17/02-Page 7 2002-02-08 16:40 972 633 3237 Collin County Elect i P 9/17 E. The City and School District shall compensate the Contracting Officer for any additional verified cost incurred in the process of running this election or for a manual count this election may require,consistent with charges and hourly rates shown on Exhibit"C"for required services. F. The City and School District shall pay the Contracting Officer 90%of the estimated cost to run the said election prior to Friday,March 22,2002. The Contracting Officer shall place the funds in a"contract fund"as prescribed by Section 31,100 of the Texas Election Code. The Deposit should be delivered within the mandatory time frame to: Collin County Treasury 920 E.Park Blvd.,Suite 120 Plano,Texas 75074 ATTN: Patty Seals Deputy Elections Administrator G. The City and School District shall pay the cost of conducting said election, less partial payment,including the 10%administrative fee,pursuant to the Texas Election Code,Section 31.100,within 30 days from the date of final billing. III. Cost of Services. See Exhibit"C." IV. Joint Election Agreement, See Exhibit"D." V. General Provisions. A. Nothing contained in this contract shall authorise or permit a change in the officer with whom or the place at which any document or record relating to the City and School District's May 4,2002,Joint General Election is to be filed or the place at which any function is to be carried out,or any nontransferable functions specified under Section 31.096 of the Texas Election Code. B. Upon request,the Contracting Officer will provide copies of all invoices and other charges received in the process of running said election for the City and School District. May 4.2002 Joint General Election-Wylie City and BD 01/17/02-Page 8 2002-02-08 16_40 972 633 3237 Collin County Electi P 10/17 C. If the City and/or School District cancel their election pursuant to Section 2.053 of the Texas Election Code,the Contracting Officer shall be paid a contract preparation fee of$75. An entity canceling an election will not be liable for any further costs incurred by the Contracting Officer in conducting the May 4,2002, Joint General Election. All actual shared costs incurred in the conduct of the election will be divided by the actual number of entities contracting with the Contracting Officer and holding a May 4,2002,Joint General Election. D. The Contracting Officer shall file copies of this contract with the County Judge and the County Auditor of Collin County,Tcxas. WITNESS BY MY HAND TI•IIS THE DAY OF 2002. Sharon Rowe Elections Administrator Collin County,Texas WITNESS BY MY HAND THIS THE DAY OF 2002. Attested: Barbara Salinas Anthony Johnson City Secretary City Manager City of Wylie,Texas City of Wylie,Texas WITNESS BY MY HAND THIS THE DAY OF 2002. Attested: John Simmons Dr. H.John Fuller Assistant Superintendent Superintendent for Business and Finance Wylie Independent School District Wylie Independent School District Wylie,Texas Wylie,Texas May 4,2002 Joint General Election—Wylie City and ISO 01/17/02—Page 9 1 . 2002-02-08 16:40 972 633 3237 Collin County Elect' P 11/17 Exhibit"A" MAY 4, 2002,JOINT GENERAL ELECTION City of Wylie and Wylie ISD Early Voting Locations and Hours NE4ri74,'1r�.,1�-�.ark^h�1 u Collin County SubCourthouse 920 E. Park,Suite 120 Piano • (Main Early Voting Location) • Wylie Municipal Building 2000 N.Hwy 78 Wylie Sunday Monday Tuesday Wednesday Thursday Friday -Saturday April 14 April 15 April16 April17 April18 April19 April20 Sam-Spin Sam-Spm Sam-Spm April 21 April 22 ... April 23 J April24 April 25 April 26 April 27 Sam-5pm Sam-5pm Sam-5pm Sam-7pm Main-Spm Sam-5pm April 28 April 29 April 30 May 1 May 2 May 3 May 4 Sam-5pm Sam-5pm lam-7pm ELECTION DAY May 4,2002 Joint Gcncrai Election—Wylie City and ISD 01/17/02-Pagc 10 2002-02-08 16:41 972 633 3237 Collin County Electi P 12/17 Exhibit"B" MAY 4, 2002,JOINT GENERAL ELECTION City of Wylie and Wylie ISD Election Day Polling Locations Precincts Location Address City 25, 125, 144 Southfork Mobile Home 216 Southfork Wylie Center 27,33,41,56,83, 133 Wylie Bible Church 109 W.Jefferson Wylie May 4,2002 Joint Gcncral Elcction—Wylie City and ISD 01/17/02 I'age 11 2002-02-08 16:41 972 633 3237 Collin County Electi P 13/17 City of Wylie- Estimated Contract Cost-Exhibit"C" ELEXXX May 4, 2002 SUPPLY COST-CITY ONLY Punch Card Ballots 500 $61 per M $30.50 Sample Ballots 20 $1.10 each $22.00 Early Voting Mail Ballots 10 $1.10 each $11.00 Demonstrator Ballots 50 $5 per C $2.50 Frames (Ballot Pages) 3 $11 each $33.00 Ballot Style Setup by the Printer 1 $50 each $50.00 Total Estimated Supply Cost-City Only $149.00 SUPPLY COST-CITY, WISD&CCCCD Punch Card Ballots 1500 $61 per M $91.50 Sample Ballots 40 $1.10 each $44.00 Early Voting Mail Ballots 30 $1.10 each $33.00 Demonstrator Ballots 500 $5 per C $25.00 Frames (Ballot Pages) 7 $11 each $77.00 Early voting and election day kits 3 $25 each $75.00 Cental Counting kit and supplies 1 $50 each $50.00 County precinct maps 3 $5 each $15.00 Ballot Style Setup by the Printer 1 $50 each $50,00 Total Estimated Supply Cost-City,WISD,CCCCD $460.50 RENTAL OF EQUIPMENT -CITY ONLY Voting Machines 3 $30 each $90.00 Total Estimated Rental-City Only $90.00 RENTAL OF EQUIPMENT-CITY,WISD &CCCCD Voting Machines 7 $30 each $210.00 Transfer Cases 2 $5 each $10.00 Ballot Boxes 4 $5 each $20.00 Metal Signs 4 $1 each $4.00 Wood Signs 4 $2 each $8.00 Large Early Voting Signs 2 $5 each $10.00 Early Voting Cabinet 1 $50 each $50.00 Demonstrator Voting Machine 2 $5 each $10.00 Directional Poles 4 $0.50 $2.00 Tote Boxes 2 $1 each 52.00 Total Estimated Equipment Rental-City,WISD,CCCCD $326.00 EARLY VOTING BALLOT BOARD-CITY ONLY $50.00 Total Estimated Early Voting Ballot Board-City Only $50.00 EARLY VOTING COSTS-CITY,WISD & CCCCD Mailed Ballot Kits 4 $1 each $4.00 Postage for mailed Early Ballots 2 $0.52 each $1.04 Workers for early voting location #of workers 3 Total Judge hours worked 112 $10 per hour $1,120.00 Total Alt. Judge and Clerk hours wor 204 $8 per hour $1,632,00 Pickup&Delivery of early voting supplies 1 $25 per poll $25.00 Printer Labels 1 $60 per box $60.00 Assemble Early Voting Location 1 $48 per site $48.00 Early Voting Computer at site 1 $300 per site $300.00 Total Estimated Early Voting Costs-City,WISD,CCCCD $3,190.04 2002-02-08 16:41 972 633 3237 Collin County Electi P 14/17 page 2 ELECTION DAY-CITY,WISD&CCCD #of election poll workers 9 Total Judge hours worked 28 $10 per hour $280.00 Total Alt.Judge and Clerk hours wor 98 $8 per hour $784.00 #of delivery fees to election judges 2 $25 per poll 50.00 Total Estimated Election Day Costs-City,WISD,CCCCD $1,114.00 ADMINISTRATIVE EXPENSES -CITY,WISD&CCCCD Manual recount per Election Code $60.00 $60.00 Process early voting and poll worker checks 12 $1.50 each $18.00 #of mail election judge notices 6 $1.50 each $9.00 Total Est.Administrative Costs-City,WISD,CCCCD $87.00 TABULATION AND CENTRALIZED COSTS SHARED BY ALL ENTITIES Tabulation Network $3,200.00 Programming $10,000.00 Cost for central count workers $1,000.00 FICA on election workers 7.65%of applicable $2,000.00 Notice of tabulation test $200.00 Early Voting personnel in Plano $3,250.00 Early voting computer in Plano $300.00 County overtime and temporaries $8,000.00 FICA&Retirement for County employeesSi.000.00 Total Estimated Tabulation And Centralized Costs $28,950.00 SUMMARY OF COSTS Total Estimated Supply Cost-City Only $149.00 Total Estimated Rental-City Only $90.00 Total Estimated Early Voting Ballot Board-City Only $50.00 Total [ $289.00 Total Estimated Supply Cost-City,WISD,CCCCD $460.50 Total Estimated Equipment Rental-City,WISD,CCCCD $326.00 Total Estimated Early Voting Costs-City,WISD,CCCCD $3,190.04 Total Estimated Election Day Costs-City,WISD,CCCCD $1,114.00 Total Est.Administrative Costs-City,WISD,CCCCD $87.00 Total $5,177.54 Expense divided by number of entities sharing early voting and election day polls 3 City of Wylie.Wylie ISD.CCCCD $1,725.85 Total Estimated Tabulation And Centralized Costs $28,950.00 Total $28,950.00 Expense divided by total number of entities contracting with County for May election 9 $3,216.67 Entity's share of expenses $5,231.51 County Election Officer's Administrative Charge at 10% $523.15 Total expense to entity for May 4,2002 Election $5,754.66 90%duo prior to March 22,2002 $5,179.20 2002-02-08 16:41 972 633 3237 Collin County Electi P 15/17 ' Wylie Independent School District -Estimated Contract Cost-Exhibit"C" ELEXXX May 4, 2002 SUPPLY COST-WISD&CCCCD Punch Card Ballots 500 $61 per M $30.50 Sample Ballots 20 $1.10 each $22.00 Early Voting Mail Ballots 10 $1.10 each $11.00 Demonstrator Ballots 50 $5 per C $2.50 Frames (Ballot Pages) 3 $11 each $33.00 Ballot Style Setup by the Printer 1 $50 each $50.00 Total Estimated Supply Cost-WISD&CCCCD $149.00 SUPPLY COST- WISD,CCCCD&CITY Punch Card Ballots 1500 $61 per M $91.50 Sample Ballots 40 $1.10 each $44.00 Early Voting Mail Ballots 30 $1.10 each $33.00 Demonstrator Ballots 500 $5 per C $25.00 Frames (Ballot Pages) 7 $11 each $77 00 Early voting and election day kits 3 $25 each $75.00 Cental Counting kit and supplies 1 $50 each $50.00 County precinct maps 3 $5 each $15.00 Ballot Style Setup by the Printer 1 $50 each MN Total Estimated Supply Cost-WISD, CCCCD,City $460.50 RENTAL OF EQUIPMENT -WISD& CCCCD Voting Machines 3 $30 each $90.00 Total Estimated Rental-WISD&CCCCD $90.00 RENTAL OF EQUIPMENT -WISD, CCCCD &CITY Voting Machines 7 $30 each $210.00 Transfer Cases 2 $5 each $10.00 Ballot Boxes 4 $5 each $20.00 Metal Signs 4 $1 each $4.00 Wood Signs 4 $2 each $8.00 Large Early Voting Signs 2 $5 each $10.00 Early Voting Cabinet 1 $50 each $50.00 Demonstrator Voting Machine 2 $5 each $10.00 Directional Poles 4 $0.50 $2.00 Tote Boxes 2 $1 each 2 QQ Total Estimated Equipment Rental-WISD,CCCCD,City $326.00 EARLY VOTING BALLOT BOARD-WISD&CCCCD $50.00 Total Estimated Early Voting Ballot Board-WISD,CCCC $50.00 EARLY VOTING COSTS -WISD, CCCCD & CITY Mailed Ballot Kits 4 $1 each $4.00 Postage for mailed Early Ballots 2 $0.52 each $1.04 Workers for early voting location #of workers 3 • Total Judge hours worked 112 $10 per hour $1,120.00 Total Alt.Judge and Clerk hours wor 204 $8 per hour $1,632.00 Pickup&Delivery of early voting supplies 1 $25 per poll $25.00 Printer Labels 1 $60 per box $60.00 Assemble Early Voting Location 1 $48 per site $48.00 Early Voting Computer at site 1 $300 per site $300.00 Total Estimated Early Voting Costs-WISD.CCCCD,City $3,190,04 2002-02-08 16:42 972 633 3237 Collin County Electi P 16/17 page 2 ELECTION DAY-WISD, CCCCD &CITY #of election poll workers 9 Total Judge hours worked 28 $10 per hour $280.00 Total Alt. Judge and Clerk hours wor 98 $8 per hour $784.00 #of delivery fees to election judges 2 $25 per poll 50.00 Total Estimated Election Day Costs-WISD,CCCCD,City $1,114.00 ADMINISTRATIVE EXPENSES -WISD, CCCCD&CITY Manual recount per Election Code $60.00 $60.00 Process early voting and poll worker checks 12 $1.50 each $18.00 #of mail election judge notices 6 $1.50 each $9.00 Total Est.Administrative Costs-WISD,CCCCD,City $87.00 TABULATION AND CENTRALIZED COSTS SHARED BY ALL ENTITIES Tabulation Network $3,200.00 Programming $10,000.00 Cost for central count workers $1,000.00 FICA on election workers 7.65%of applicable $2,000.00 Notice of tabulation test $200.00 Early Voting personnel in Plano $3,250.00 Early voting computer in Plano $300.00 County overtime and temporaries $8,000.00 FICA&Retirement for County employees $1.000.00 Total Estimated Tabulation And Centralized Costs $28,950.00 SUMMARY OF COSTS Total Estimated Supply Cost-WISD&CCCCD $149.00 Total Estimated Rental-WISD&CCCCD $90.00 Total Estimated Early Voting Ballot Board-WISD Only $50.00 Total $289.00 Total Estimated Supply Cost-WISD,CCCCD,City $460.50 Total Estimated Equipment Rental-WISD,CCCCD,City $326.00 Total Estimated Early Voting Costs-WISD,CCCCD,City $3,190.04 Total Estimated Election Day Costs-WISD,CCCCD,City $1,114.00 Total Est.Administrative Costs-WISD,CCCCD,City $87.00 Total $5,177.54 Expense divided by number of entities sharing early voting and election day polls 3 Wylie ISO,CCCCD.City of Wylie $1,725.85 Total Estimated Tabulation And Centralized Costs $28.950.00 Total $28,950.00 Expense divided by total number of entities contracting with County for May election 9 $3,216.67 Entity's share of expenses $5,231.51 County Election Officer's Administrative Charge at 10% $523.15 Total expense to entity for May 4,2002 Election $5,754.66 90%due prior to March 22,2002 $5,179.20 2002-02-08 16:42 972 633.3237 Collin County n ecti P 17/17 Exhibit"D" JOINT ELECTION AGREEMENT between The City Council of the City of Wylie,Texas(the City)and the Board of Trustees of the Wylie Independent School District(the School)and the Board of Trustees of the Collin County Community College District(the College). BY THE TERMS OF THIS AGREEMENT,the City and the School do hereby agree,pursuant to the provisions of the Texas Election Code,to hold a joint election of the General Election of the City and General Election of the School District to be held on Saturday,May 4,2002. All entities have contracted with the Collin County Elections Administrator(Election Administrator)to perform various duties and responsibilities on behalf of the three entities. The three entities shall share equally in the expense of the polling locations,election officials,supplies, ballots and other and all necessary expenses for the election upon receipt of satisfactory billing and invoices reflecting the total of such election. An entity canceling an election pursuant to Section 2.053 of the Texas Election Code will not be liable for costs incurred by the Elections Administrator in conducting the May 4,2002,Joint General Election;they will be liable only for the contract preparation fee of$75.00, APPROVED BY THE BOARD OF TRUSTEES OF THE COLLIN COUNTY COMMUNITY COLLEGE DISTRICT in its meeting held the day of ,2002,and executed by its authorized representative_ COLLIN COUNTY COMMUNITY COLLEGE DISTRICT By: Attest: Dr.Cary Israel,President APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS in its meeting held the day of_ .2002,and executed by its authorized representative. By: Attest: John Monday,Mayor Barbara Salinas,City Secretary APPROVED BY THE TRUSTEES OF THE WYLIE INDEPENDENT SCHOOL DISTRICT in its meeting held the day of_ ,2002,and executed by its authorized representative. By: Attest: Dr.H.John Fuller,Superintendent John Simmons Wylie Independent School District Assistant Superintendent for Wylie,Texas Business and finance Wylie Independent School District Wylie,Texas WYLIE CITY COUNCIL AGENDA ITEM NO. 1 February 12, 2002 Issue Consider and act upon appointing a replacement to the Park and Recreation Board and to the Wylie Park and Recreation Facilities Development Corporation Board (4B Board) for one unexpired term on each Board ending in July 2003; and appointing a replacement to the Zoning Board of Adjustments for one unexpired term ending July of 2002. Background This item was tabled at the January 22, 2002 regular meeting. ................................................................... Jules Farmer was appointed to Park:> 1 xeatio Baud in 2001 and to the 4B Board in August pp July �............................................................... 2001. He has a work-related schedule conflict and has resigned his board positions on both Boards. The term for the Park Board expires in July 2003. The term for the 4B Board expires in July 2003. ....................................................................... Jeff McCo was appointed to the e........g....:.:.:.:.:.:.:.:.a:.:.:.:.a.:.:.:..: 0.40...:.:0...........nt in July of 1998 and reappointed in July of 2000. Mr. McCoy had failed to attend called Board meetings in October, November and December of 2001. Board packets were undeliverable to the last know address and all attempts to contact Mr. McCoy have been unsuccessful. Financial Considerations N/A Other Considerations ................................................ ................................................. Article VIII, Section 2 of the City Charter sets the qualifications for members of the FaiV4aROO:tatiop :...:..:......:::........:::..:..:.....:..:. Board. Members of the Park and Recreation Board must be qualified voters and work in an advisory capacity to the city council in the planning and development of parks and recreation facilities and regulations governing their use. Members of the board are appointed for two (2) year terms. Article I, Section 78 authorizes the city council to appoint a successor for a vacancy of an unexpired term. Article II, Section 1 of the Bylaws of the 4B Board set the qualifications for members of the Board. Members must be residents of the City, and at least one member must be appointed from the Park and Recreation Board. Members of the 4B board are appointed for two (2) year terms. Article VIII, Section 2D of the City Charter sets the qualifications for members of the o g oar4 of ............................................................. ............................................................. Adjustment kngtAppeals. The board consists of five (5) members and two (2) alternates who shall be qualified voters of the city and serve two (2) year terms as appointed. Article VIII, Section 3F of the City Charter provides that if any member is absent from three (3) consecutive meetings, his position shall be declared vacant and the vacancy shall be filled for the remainder of the unexpired term by the City Council within thirty (30) days after the vacancy occurs. Board/Commission Recommendations N/A Staff Recommendations Applications are attached. Attachments Resignation Letter—Mr. Jules Farmer Board Applications Prepared by Revi "es by Financ: City Mana e proval Apr 03 02 12: 29p City Secretary 972-442-8106 p, 1 6(41 t s & Cotntnigion AppIieition 2pi4 ig2001 Na.m __ -_j i, 1`1 Ll 5i1 ,L- . Plea: e indicate your first, second and third preference below. -! Planning and Zoning Commission Construction Code Board Zoning Board of Adjustment Parks&Recreation Board Library Board Wylie Economic Development Corporation Board Ambulance Advisory Board Yr's, I would be interested in serving on Subcommittees that may be formed. Pe.•s ma!Information % a,;1' f,3, , Occupational Information Hoare address: 'reef6 1l I b�t �1��t `z� — Business Owner? 0 Yes ❑ No Telt pl are: r) '7),v )4 - , I f y // --. Business Name: Fax _ _ E-mail: Occupation: V,a.-.f'i1, ‹•cl I ha✓e been a Wylie Resident for 4 a _years Business Address: Regist-red voter'? .0 Yes 0 No Telephone: Fax: E-mail. Plea ie indicate briefly why you would like to be appointed to a Board or Commission: i-0 V=1.. e S...1 1 J J r -c- �. ,1 to Ai\ b e . Q. 1Q4 I or t a yore of the meeting dates and times of t to boara icommis;sion I have applied and ifappornted,I agree to serve on the Boardjtonnnission wh di I have applied,or would consider an alternate tppointren.t to a second or third service preference. Sig rat lure Date FO Et )FFJC.'E USE ONLY Dal:i pplication Received New, pplicarnt? E7Yes CNo If no,previously served on the Board/Commission . ❑ i dt ended May 2001 Applicant's Reception Year(s) ❑ Etp leant Interview scheduled: ❑ 1 w tointment made to: 'Term Expires: ❑ :.ta ement&Oath Complete D No Appointment made at this time. Retain application until May 2002. Jan 09 02 03: 38p p• t 228 Lake Wichita Drive Wylie,Texas 75098 December 7, 2001 Mr. Robert Diaz 2000 Highway 78 North Wylie,Texas 75098 Dear Mr. Diaz: This letter is to formally announce my resignation from the Parks and Recreation Board. Unfortunately my schedule at work changed and I am no longer able to attend the monthly meetings. I apologize for any inconvienence this has caused you and other board members. I hope that you will keep me in mind for other service opportunities with the City of Wylie. Currently my nights off are Wednesday and Thursday. I would like to be able to participate in the growth and development of this city. Sincerely, Jules M. Farmer Roam CI & Cominiion Application Spring 2002 Nance: L�a n Ants ,� utweL Please indicate your first, second and third preference below. Planning and Zoning Commission Construction Code Board Zoning Board of Adjustment Parks&Recreation Board Library Board Wylie Economic Development Corporation Board Ambulance Advisory Board ' Yes, I would be interested in serving on Subcommittees that may be formed' Personal In ormation .f Occupational Information Home Address: 11 4 M4tiTZ,..1 Business Owner? 0 Yes Fo Telephone. fl .k !_y -5 9 7 - ( y k (o Business Name: Fax: E-mail: _ Occupation: N i4c.. Svc. 1ZeP I have been a Wylie Resident for .g t years Business Address; a i Y :S"-f} L f/1'6 Registered voter? *Yes ❑No Telephone: Fax: E-mail: Please indicate briefly why you would like to be appointed to a Board or.Commission:. .lVn!vcM W ► Mir G it.a'JAL-*a /94V e,f{c. )Gets £.'i - WAir T. le i:� P•1r.,� ,%� f4 ten, �my►T r of 2strc___C API" =•'svkr 100014le t 1;•-• `kf • I am swan of tkM moan dues and t na edge boarrltceewwasion I bays ate .d fappas I arm a sin"en skr a+.ndC.,w.asiw "fah Ikaw eipplis4aiwadi reasiokr a miasm ratpeianatoai4condw&iv!maim pmferram. Signature Date FOR OFFICE USE ONLY Date Application Received New Applicant? (Wes ❑No If no,previously served on the Board/Commission 0 Attended Applicant's Reception Yee(s) Li Applicant Interview scheduled 0 Appointment made to- Term Expires: CI Statement&Oath Complete Cl No Appointment made at this time. Retain application until May 2003. TO d Zi99 Zt�b ZL6 APuoW u4oC' dt�£ =£O ZO-LO-ql Aimee Nemer From: webserver@www.ci.wylie.tx.us lent: Monday, June 11, 2001 11:11 AM To: citysec@ci.wylie.tx.us Subject: Boards and Commissions Application ******************************************************************************* name: William T. Crowe Date_of_application: 06/11/01 first_board: Ambulance Advisory Board second_board: Wyle Economic Develoment Corp. Board 1 third_board: Planning and Zoning Commission � iri+Wa1,� [�(la4 Ba. subcommittees: Yes home_addy: William T. Crowe home_phone: 972-442-8080 home_fax: home_email: wtcreaux@aol.com resident_years: 1 how_contact: Business Phone reg_voter: Yes bus_owner: No bus_name: )ccupation: Nurse Practitioner bus_addy: 819 E. Moore Ave, Ste B, 75160 bus_phone: 972-551-1567 bus_fax: 9 72-5 51-15 8 2 bus_email: why: I have 21 years experience in prehospital care. I have been involved in volunteer Er paid departments and was raised in a town of 13,000. I believe in the team concept in seeking solutions and am goal-oriented. M( C RAliu rneu- (i To r, aim( IS a/lo l r11 4'e4fen Ivu nnwu I,l s'"‘ titArri tv . C�uy o'1 Aimee Nemer From: webserver@www.ci.wylie.tx.us "" Sent: Thursday, May 24, 2001 11:10 AM To: citysec@ci.wylie.tx.us Subject: Boards and Commissions Application ******************************************************************************* name: Glen C. McIntosh Date_of_application: 5-24-01 first_board: Ambulance Advisory Board second_board: Parks and Recreation Board third_board: Library Board subcommittees: Yes home_addy: 103 Cobblestone Drive home_phone: 214-474-0068 home_fax: 9 72-406-09 3 3 home_email: mrmrsirish@aol.com resident_years: 1 how_contact: Home Phone reg_voter: Yes bus_owner: No bus_name: occupation: Gerneral Management bus_addy: 13950 Senlac Drive Suite 300, Farmers Branch, TX 75234 bus_phone: 972-406-0866 bus_fax: 972-406-0901 bus_email: etddal@swbell.net why: I would like to contribute to the community that my family and I call home. Aimee Nemer From: etddalcswbell.net Sent: Tuesday, May 29, 2001 9:55 AM To: Aimee Nemer Subject: Re: Board&Commission Application Aimee Nemer Hello, I wanted to let you know that I will not be able to attend the interview we had set up for 9:20 pm this evening. We where out of town for the extended weekend, arrived home late last night and there are a few things that require my immediate attention that will prevent me from being there. If there is a time that we can reschedule, I would greatly appreciate your effort in making that happen. If we can not, then I wish you well in filling the openings that you currently have and will try again when more openings become available. Thank you, Glen 6-0Qttis & Commission AppIicifloti Spring 2001 Name: Please indicate your first, second and third preference below. 'max. Planning ana Zoning Commission Construction Code Board Zoning Board of Adjustment t Parks&Recreation Board Library Board Wyhe Economic Development Corporation Board Ambulance Advisory Board El Yes, I would be interested in serving on Subcommittees that may be formed Personal Information Occupational Information Home Address: SO S S C^LOAF CT. Business Owner? 0 Yes EYNo Telephone: Cr 12.- 4441,2- 1032 Business Name:W y...: Aw4.34e0.. Fax:On2.-t12ct-Ot34 E-mail: L.CoKer(4)col V.t c.t• awy t.'.ai Occupation: c-r p -rs err I have been a Wylie Resident for S years Business Address: f O V A W. Registered voter? rdires 0 No Telephone:Kul Z-?40'( Fax: (-!Z$ - 0 t 3'1 E-mail: L.CoKer® c 1;e c.c,k4tevtioer. orci Please indicate briefly why you would like to be appointed to a Board or Commission: 5'rA.3F era ibe J r c --ke CA) k e C. WM4oer . ' wor Al .. kVete w t e E1 ecrw ,v..44 G s 1r-o v'c) --444 ►v t sit C n KN.wt.+n rt k�L l.i. M aS A fvuti vr' 04 o✓tt' o- -4 ` soAto-4s Z feet c4L� ao 4O1O.�:ev1,qi.- W 1,4,1 6.ic c .j -ro 14 1.r1> GA- Co kil"ihvt`t" y W 4-1 D. S-T e-owlC( 1, uS►✓lr$s Apse 45 4cc 44.5 e✓ 304,a.LC i"CS,JSetits #-4v os-pkriee the eting dates and tones of the board/commission I have applied and if appointed,I agree to serve on the Board/Commission h Is ap lie4 or would consider an alternate appointment to a second or third service preference • i Date FOR OFFICE USE ONLY Die Application ived 5-18-DI w Applicant? U�Yes ❑No If no,previously served on the Board/Commission wAttended May 2001 Applicant's tion Year(s) Applicant Interview scheduled: 1 S 5 ❑ Appointment made to: _ Term Expires: ❑ Statement&Oath Complete O No Appointment made at this time. Retain application until May 2002. WYLIE CITY COUNCIL AGENDA ITEM NO. February 12, 2002 Issue Hold a Public Hearing to consider and act upon a change in zoning from Agricultural (A)to Planned Development(PD - SF-10/19), being a certain 68.11 acre tract of land situated in the Guadalupe De Los Santos Survey, Abstract No. 1384, and being parts of Lots No. 1 and 2 of the partition of the estate of Josiah Stone among his children, and being part of a 154.31 acre tract and a 1.01 acre tract conveyed to B.B. Owen and H.A. Walker by deed dated July 30, 1960, and filed for record August 5, 1960, in the Deed Records of Dallas County, Texas. (Zoning Case No. 2001-17). Background This item was tabled from the January 22, 2002 City Council meeting. A Public Hearing was held on January 22, 2002 to receive public comments on this request. Following closure of the Public Hearing, the Council voted to table discussion and action on this request until February 12th. The applicant is requesting initial zoning of the subject property from Agricultural (A) District to Planned Development (PD) for Single-Family (SF-10/19) residences and open space. This property was annexed into the City of Wylie by Council action on January 8, 2002. The subject property totals 68.11 acres in size. The proposal is to develop approximately 155 single- family residential lots and approximately 9.4 acres of public open space, reflecting a density of 2.27 dwelling units per acre. The Conditions of Development require that the requirements of the SF- 10/19 District be followed with limited exceptions. Public Comment Forms were mailed to four(4) property owners within 200 feet of this request. One written comment AGAINST the proposal had been returned at the time of posting, that property being within the 200 foot notification distance but within unincorporated Dallas, County. However, additional neighboring property owners, most of whom are located within unincorporated Dallas County, have expressed opposition to the proposal. Financial Considerations Zoning Application Fee—Paid Other Considerations 1. The Comprehensive Plan recommends that the subject property be developed as Country Residential. The Plan defines Country Residential as lots of one acre or larger, not exceeding a density of 0.75 dwelling units per acre. The proposed rezoning does not comply with this recommendation of the Plan. Suburban Residential densities, allowing lots of between 10,000 and 30,000 square feet, such as proposed by this rezoning, are recommended by the Plan further to the west of the subject property. 2. The area within the County directly across Pleasant Valley Road is sparsely developed in large lots (5+ acres) with a rural character and infrastructure, such as is recommended by the Comprehensive Plan. 3. A new regional wastewater treatment facility is proposed to adjoin this property on the southwest. 4. Major electric power and water utility easements dissect the property. It is proposed to utilize these corridors to create a parkway through the neighborhood with parks and trails connecting Pleasant Valley Road to properties to the west. 5. The Conditions of the PD require compliance with the requirements of the Single Family-10/19 District, with the following exceptions: Main Structures— • Front yard setbacks will remain the required 25 feet except to allow an unenclosed covered porch to project into the front yard for a distance not to exceed 10 feet. • Side yard of Corner Lots will be 25 feet on key lots and a side yard adjacent to a side street shall not be less than 15 feet in all other circumstances. • Rear yard will be a minimum of 25 feet except that an attached garage that is accessed from an alley shall have a minimum rear yard of 20 feet. Accessory Structures— • Front yard — behind the rear building line of the main structure unless the accessory building is a detached garage that is accessed from the street. In this case, the minimum setback will be 25 feet. • Rear yard— 10 feet, except when it is a detached garage accessed from the alley in which case the minimum rear yard will be 20 feet. • Accessory structures on corner lots will meet the same requirements as the main structure of 25 feet on key lots and 15 feet on all other lots adjacent to a side street. Board/Commission Recommendation At the January 15, 2002 Planning and Zoning meeting, the Commission voted 5-0 to recommend denial of this zoning case, because it does not comply with the Comprehensive Plan. Because the Commission has recommended denial, a three-fourths majority vote by the Council shall be required for approval (Section 9.6.E.2.). Staff Recommendation Approval. The Departments of Development Services, Public Works and Fire concur with this recommendation. Attachments Location Map Notification List and Map, with responses Ordinance with Exhibit "A" —Legal Description, Exhibit "B" - Conditions for Planned Development, and Exhibit "C" — Site Plan Prepay d by Rev' ed by Finance City a ager royal ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE, AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING ON THE HEREINAFTER DESCRIBED PROPERTY,ZONING CASE NUMBER 2001-17, TO PLANNED DEVELOPMENT (PD) DISTRICT CLASSIFICATION; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the governing body of the City of Wylie, Texas, in compliance with the laws of the State of Texas with reference to the amendment of the Comprehensive Zoning Ordinance, have given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally and to owners of the affected property, the governing body of the City is of the opinion and finds that the Comprehensive Zoning Ordinance and Map should be amended; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance of the City of Wylie, Texas, be, and the same is hereby, amended by amending the Zoning Map of the City of Wylie, to give the hereinafter described property a new zoning classification of Planned Development (PD) District Classification, said property being described in Exhibit "A", Exhibit"B" and Exhibit"C" attached hereto and made a part hereof for all purposes. SECTION 2. That all ordinances of the City in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That the above described property shall be used only in the manner and for the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended herein by the granting of this zoning classification. SECTION 4. Any person, firm or corporation violating any of the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, commits an unlawful act and shall be subject to the general penalty provisions of Section 38 of the Zoning Ordinance, as the same now exists or is hereafter amended. SECTION 5. Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 6. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION 7. The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this day of , 2002. By John Mondy, Mayor ATTEST: Barbara Salinas, City Secretary Exhibit "A" Legal Description ZC #2001-17 Being a tract of land located on Pleasant Valley Road in Dallas County, Texas out of the Guadalupe De Los Santos Survey, Abstract No. 1384, and being parts of Lots No. 1 and 2 of the partition of the Estate of Josiah Stone among his children, and being part of a 154.31 acre tract and a 1.01 acre tract conveyed to B.B. Owen and H.A. Walker by deed dated July 30, 1960 and filed for record August 5, 1960 in the Deed Records of Dallas County, Texas, and being more particularly described as follows: COMMENCING at a point in the centerline of Brandon and the Southwest R.O.W. of Pleasant Valley Road; THENCE, Northeasterly along said R.O.W. line 403.00 feet to a point for corner; THENCE, North 45°49' West, 41.00 feet to a found iron stake, said stake also being the POINT OF BEGINNING; BEGINNING at an iron stake on the Northwest R.O.W. of Pleasant Valley Road at the intersection of said Northwest R.O.W. of said road with the Northeast line of said 154.31 Owen-Walker tract, said point being the North corner of a 3.83 acre tract conveyed to the County of Dallas for road R.O.W. by deed dated February 7, 1969; THENCE, Southwesterly with the new R.O.W. of Pleasant Valley Road as follows: South 45°50' West, 781.11 feet; South 43°33' West, 1,100.58 feet; South 45°39' West, 62.30 feet to an iron stake set in said R.O.W. for corner; THENCE, North 45°49'34" West across said 154.31 acre Owen-Walker tract, 1,540.58 feet to an iron stake set in an old fence line for corner; THENCE, North 44°53' East with said old fence line and the northwest line of said Owen-Walker 154.31 acre tract 1,944 feet to an iron stake for corner set at the base of a corner post for corner, said point being the North corner of said Owen-Walker tract; THENCE, South 45°49' East, with said old fence line and northeast line of said Owen-Walker tract, 1,528.76 feet to the Place of Beginning and containing 68.11 acres of land. Exhibit "B" Conditions for Planned Development Zoning Case No. 2001-17 GENERAL CONDITIONS: 1. This Planned Development District shall not affect any regulations within the Code of Ordinances, except as specifically provided herein. 2. All regulations of the Single-Family 10 District (SF-10/19) are set forth in Article 3, Section 3.2.C. of the Comprehensive Zoning Ordinance (adopted as of November 13, 2001) are included by reference and shall apply except as provided herein. SPECIAL CONDITIONS: 1. Yard Requirements— Main Structures a. Front Yard: 25 feet, however, an unenclosed , covered porch, including posts and columns may project into the required front yard for a distance not to exceed 10 feet. b. Side Yard of Corner Lots: 25 feet when that side yard is on a key lot. A side yard adjacent to a side street shall not be less than 15 feet in all other circumstances. c. Rear Yard: 25 feet, however, the face of an attached garage that is accessed from an alley shall have a minimum rear yard of 20 feet. 2. Yard Requirements—Accessory Structures a. Front Yard: Behind the rear building line of the main structure, unless the accessory structure is a detached garage that is accessed from the street. In such an instance, the minimum front yard shall be 25 feet. b. Rear Yard: 10 feet, unless the accessory structure is a detached garage that is accessed from the alley. In such an instance, the minimum rear yard shall be 20 feet. c. Side Yard of Corner Lots: 25 feet when that side yard is on a key lot. A side yard adjacent to a side street shall not be less than 15 feet in all other circumstances. i 1 -'err.--fiva. i I ALIMPU " MI II 1�IIImmuuuuuuuuuu..� I : - +Et. .AMINVIELW111111110 ♦�� I n IIII I? �p sow Emir i • ,inuu mi MIMI runmm UM/ P..l '444 = MUM%uri � 111li1 i1li « i lit11111 IIII �U/////////// il II Lill LI . LL .. 1 .. C \,.,‘ 0 ., *f. Subject �%k-. Property \\ DALLA . CUNT , ) s .\ ,,,.*:"''.‘ . .1,: • •••.:.: . 44 ss A . . 4 s. / LOCATION MAP ZONING CASE #2001 - 17 • NOTIFICATION REPORT APPLICANT: Gensler APPLICATION FILE #2001-17 5430 LBJ Pkwy, Three Lincoln Ct#400 Dallas, Tx. 75240 # BLK/ABST LOT/TRACT TAX I.D. # PROPERTY OWNER NAME ADDRESS Applicant 5430 LBJ Pkwy, Three Lincoln Ct#400 1 Gensler Dallas,Texas 75243 • 500 MaIn Street 2 1384 Tract 13 65138456510130100 County of Dallas Dallas,Texas 75202-3521 500 Main Street 3 1384 Tract 8 65138456510130100 County of Dallas Dallas, Texas 75202-3521 P.O.Box 45708 4 1384 Tract 6 65138456510060000 Southwestern Medical Dallas,Texas 75245-0708 5 6 7 8 9 10 11 12 13 14 15 16 17 ./. ./. ./. ./. ./. ./. ./. ./. ./. ./. / ... , AL vr. 3 Subject . ......7 -44,,,,,-,. ...• • , ., .. ... 4 ..1...,v . Properly „ . ..r .. . . . • 4 . Z;::,:it'l,',\...• .,,,. ir,•';•/,:r., ,,. • :..i.:; -••'0.,-, 62 •„...,. ,,.-.. fr °°00 ,. CY 0 ../.. •:,'1 ',, , . tik) tft'24'5' (0C 1°° °). ,i5til• r-f` (P • •.. NO4iCa 0 ./._.„ • •••. v \. \.. „...) ..• ,.. .,.. J*01\o'1\10,)dti it.. ,) ,•. \• ... •\ v .0,.. ..I... e . ... •, ... .. . , .., ,. o Fos A&IffsN1LI6T CRY OF WYUE II -- 1,994 _\ if Nix 53'00'E .pp� �r � I I M- f'�,_ TEXAS MUNICIPAL' . ._- I I I Exhibit "C" PTIR �_ ENr I 9, _--- --- --- --� I -- / ' JI /® -�_'� - PROJECT INFORMATION \ ( I h ,—__ --— I J-t—�I�/ / C `� Site Area: 68.1 1±acres i \ — /_�� /- Regional Park/Open Space:4.56±acres __ J _ _ Neighborhood Park:3.49±acres f--- —� �__J, �_„ __ 3o 13. Neighborhood Open Space:1.32+acres —� /-. 1 - a/— -7---N ��,at:Y.. TOTAL PARK/OPEN SPACE:9.37±acres I---- I ---- --- I —_-- �' N(10000 minimum)— _� 2.27 lots/acre ® (10,000 sq ft minimum) --- r---- I---j \� — — \ / -- --_/J -- ._ t_____ 61 62.10 33o,- PLEASANT VALLEY ROAD DALIAS COUNTY CONCEPT PLANE s n 1 HI JAN 9 2002 /; Southwestern Medical Foundation Wylie, 7rxas ,3,,,,,,,,,,, Gensler EX It �� -' C Zoning Case No. 2001-17 CLIFF & PAT MARTIN 4040 Avion Dr. Wylie, Texas 75098 972-412-2652 vpmartin@airmail.net January 9, 2002 City of Wylie Department of Planning 2000 Highway 78 North Wylie, TX 75098 TO: Department of Planning and Zoning SUBJECT: Zoning Case Number 2001-17 As a property owner living within 200 feet of the land for the proposed zoning change I am exercising my right,as stated in the Texas Statutes, to object to the proposed zoning change. The proposed zoning change: > Is totally inconsistent with the surrounding neighborhood of 5 to 20 acre home sites. • Would create a burden on the existing East Fork'Water System. > Could create a safety problem for the School buses on the narrow bridges and roads because of Garbage truck traffic to the new dump. > Could create a legal liability for the City of Wylie by knowingly rushing through approval for a subdivision to be built next to the location of a Sewage Plant. > Could create a future Ghetto because of the proximity of the Sewage Plant, the low cost of the housing, and the School District being Garland ISD. > Could create major flooding problems for the landowners on the East side of Pleasant Valley when combined with creeks backing up from the discharge of the Sewage Plant. We love this area of the country, we love this land, and we look forward to enjoying the City of Wylie for many years to come. We are just small potatoes compared to the big Developers but, WE WILL STAND UP EVERY TIME WHEN THE ALL MIGHTY DOLLAR TAKES PRECEDENCE OVER THE RIGHTS OF THE CITIZENS. Respectfully, CC: City Council r JAN I 0 2002 J By WYLIE CITY COUNCIL AGENDA ITEM NO. 3 February 12, 2002 Issue Consider and act upon a Resolution authorizing the City Manager to enter into a Lease Agreement with the Department of the Army (Corps of Engineers) for the operation of a portion of the Trinity Trail. Background The Trinity Trail Association has submitted a grant application to Collin County for various improvements to the trail. Wylie's role in the grant is to provide $20,000 in funding, as well as maintenance to some of the proposed improvements to the trailhead located on Skyview Road, inside city limits. Collin County currently leases the land from the Corps of Engineers for the operation and maintenance of the equestrian and hiking trail. The County, in turn, has an agreement with the Trinity Trail Association for the direct maintenance and upkeep of the trail. The County has asked the City of Wylie to take over the lease for only that portion of the Trail that is in the City's jurisdiction. Staff anticipates that the Trinity Trail Association's role in the development and operation of the trail will continue. Other Considerations N/A Financial Consideration N/A Board/Commission Recommendations N/A Staff Recommendations Staff recommends approval of the Resolution authorizing the City Manager to enter into a lease agreement with the Corps of Engineers for a portion of the Trinity Trail. Attachments Resolution Pr re by Revi led Iy Financ; City .nag pproval RESOLUTION NO A RESOLUTION OF THE CITY OF WYLIE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH THE DEPARTMENT OF THE ARMY FOR THE OPERATION AND MAINTENANCE OF A PORTION OF THE TRINITY TRAIL, LAVON LAKE, COLLIN COUNTY, TEXAS. WHEREAS, Collin County currently holds a lease agreement with the Department of the Army for the operation and maintenance of the Trinity Trail at Lake Lavon; and WHEREAS, the City of Wylie wishes to partner with Collin County and the Trinity Trail Association in order to make improvements to the Trailhead of the Trinity Trail; NOW, THEREFORE BE IT RESOLVED BY THE CITY OF WYLIE SECTION 1: That the Wylie City Council authorizes the City Manager to enter into an agreement with the Department of the Army for the purpose of operating and maintaining that portion of the trail which is in Wylie's jurisdiction. SECTION 2: That the City of Wylie will enter into an agreement with the Trinity Trail Association for their continued involvement in the development, operation and maintenance of the trail. SECTION 3: That the City of Wylie hereby pledges the provision of maintenance of the Trailhead by municipal crews. Introduced, read and passed by the affirmation vote of the Wylie City Council on this 12th day of February, 2002. John Mondy, Mayor Barbara Salinas, City Secretary WYLIE CITY COUNCIL AGENDA ITEM NO. 11 February 12, 2002 Issue Hold a Public Hearing to consider and act upon certain proposed revisions to the Architectural Requirements of the Comprehensive Zoning Ordinance, including the Residential Exterior Façade Material of Section 3.4.F.1, the Repetition of Single Family Residential Unit Designs of Section 3.4.F.6 and 7, the Village Residential Front Entry Cover of Section 3.4.F.9, and the Village Residential Garage Door Offset of Section 3.4.F.11. Background Council adopted new Residential Districts in July, 2000 with the desire to encourage flexibility of design as well as raise the standards of construction. From the time of adoption no developers have fully implemented the new flexible point system. Recent developments have been zoned as Planned Development Districts which establish unique development requirements or have not yet initiated construction under the new requirements. Following Work Sessions held in December and January, with numerous developers and builders, the Planning and Zoning Commission held a Public Hearing to consider several issues concerning the architectural requirements for Single Family Districts. The following revisions are recommended for consideration by the City Council. 1. Revise the current requirements of Section 3.4.F.1.2 for Exterior Façade Materials from "100% brick or stone" to 100% masonry on the front façade and 80% masonry on the remaining walls("masonry" to include brick or stone units, stucco, EFIS and other composite cementitious products thereof as approved by the Building Official). 2. Revise the current requirements of Section 3.4.F.6 pertaining to Repetition of Same Floor Plan and Street Elevation to require skipping 4 lots on the same side of the street and 2 lots skipped on the opposite side of the street before repeating the same elevation and no floor plan repeated side by side. Points would then be given for achieving 7 lots skipped before repeating the same floor plan and same street elevation. 3. Revise the current requirements of Section 3.4.F.9, Village Residential Front Entry Cover, from required 40 sq. ft. minimum front porch with 4 ft. minimum depth, to 20 sq. ft. minimum front porch with a 5 ft. minimum width. A 40 sq. ft. porch would then earn additional points towards meeting the desirable design criteria. 4. Revise the Village Residential Garage Door requirements of Section 3.4.F.11 to define the required offset as 12 inches. Financial Considerations N/A Other Considerations 1. Exterior Facade Materials. The requirement for 100% brick or stone laid units currently allows non-masonry products to be used on portions of walls where there is no structural support for masonry, as well as to establish an historic or architectural style. Composite masonry products now offer the same durability as brick and stone as well as added flexibility in design. The required 100% brick or stone tends to produce subdivisions with very little visual diversity, and appears contrary to the goal of the new flexible point system. A broader masonry definition is already permitted for nonresidential construction. 2. Repetition of Same Floor Plan and Street Elevation. The current requirement to skip at least 7 lots on the same side of the street before repeating plan and elevation has been identified as being difficult to implement for several reasons. First, the ordinance requirement for short curvilinear streets makes this requirement unnecessary in order to reduce visual similarity. Secondly, the residential building industry attempts to accomplish the intended diversity by skipping 3 or 4 lots, when allowed to do so by market pressures. Finally, the requirement to skip lots greatly reduces buyer choice in the final stages of development of a subdivision. 3. Village Residential Front Entry Cover. The current requirement for a front porch to be 40 sq. ft. with a minimum depth of 4 ft. appears to limit the desired flexibility intended to result from the point system. Large porches introduce a standard or theme that reduces design creativity and variation. The larger dwellings of the Suburban and Country Residential Districts currently require only a 20 sq. ft. front porch. 4. Village Residential Garage Doors. The requirement for an offset in the facade of the garage is not defined for Village Center dwellings. The other residential districts on larger lots have the offset defined as five feet minimum. The proposed offset of 12 inches is considered adequate to achieve the desired visual articulation on smaller house fronts, as well as be economically achievable without special foundation designs. Board/Commission Recommendation At the February 5, 2002 Planning and Zoning Commission meeting, the Board voted 5-0 to recommend approval of these proposed revisions to the Comprehensive Zoning Ordinance. Staff Recommendation Staff is prepared to enforce the requirements as adopted until additional direction is provided by the Commission and City Council. Attachments Survey of Requirements of Selected Neighboring Municipalities Table Comparison of Architectural Requirements prr ' ' Li . Prepar•d by Revi.• -d by Finance City itErproval Architectural Standards Survey a. e� �a �� oa .�. c Gry " �Pa P- (. Cla \J ,o Qua �� cS �� no no no no base req 1st flr 75% min 80% per 100% brick % Masonry 80% 75% response response response at this time 75% 50% per elev 75% elev or stone not as sub for Stucco yes yes n/a no masonry yes yes no EFIS yes no n/a yes same as above yes yes no Hardy Plank no yes n/a yes same as above no no no Siding yes no n/a no same as above no no no Wood yes n/a yes except Alum yes n/a yes in H.D. Vinyl yes n/a yes . Chimney Encl yes no n/a no yes yes yes yes Brick yes n/a yes yes yes yes Siding yes n/a no yes yes yes Roof Pitch n/a n/a n/a n/a n/a n/a n/a 6:12 Roof Matls Asphalt yes min class c n/a yes min class c yes yes yes Wood yes yes n/a no yes yes yes no Metal no yes n/a yes yes yes yes yes Textured yes yes n/a yes yes yes yes yes Tile/Slate yes yes n/a yes yes yes yes yes Lots Skipped n/a n/a n/a n/a n/a 5 & 5 n/a 7 & 5 Porch n/a n/a n/a n/a n/a n/a n/a 40 sf Mailbox Curbside only yes per P.O. regs n/a P.O. regs per P.O. regs yes yes yes Paired @ lot line yes n/a yes yes yes Att'd to house no n/a yes no no Garage Rear entry yes yes n/a yes yes yes yes yes Side entry yes yes n/a n/a yes yes yes yes Offset req. none yes none none none yes none yes 5 ft in C/R Offset distance n/a 18 ft n/a n/a n/a 20 ft n/a or S/R dist Note: n/a means that the subject city has no base standards for this category Architectural Requirements (For all Village Residential Districts) Element Base Standard Desirable Points 1.Exterior Facade nnoi k _ „e none N/A Material 100%masonry on front facade and 80%masonry on remaining walls(masonry to include brick or stone units, stucco,EFIS and other composite cementitious products thereof as approved by Building Official) 6.Units with same a. 7 lots skipped both sides 10 floor plan 4 lots skipped on same side of of street and same street street and 2 lots skipped on b. 9 lots skipped both sides 20 elevation opposite side of street no same of street floor plan side by side a. none within 1,200 feet 7 Units. .ith, e7-lets-skipped-same-side-of-stteei74-lots-oppesite-aide a. 94ets-sskipped s< side 10 or Meer side 20 elevation b. none within 1,200 feet 9.Village a. Porch railing part of front 5 Residential front 20 sf minimum front porch,5'minimum width porch design entry cover b. 60 sf minimum porch,5' minimum--dept b 40 sf minimum front 10 porch, 5' minimum width 11.Village Offset 12 inches minimum, maximum 50%of elevation Not on primary street elevation 20 Residential garage doors Architectural Requirements (For all Suburban and Country Residential Districts) Element Base Standard Desirable Points 1.Exterior Facade Material ° none N/A 100%masonry on front facade and 80%masonry on remaining walls(masonry to include brick or stone units,stucco,EFIS and other composite cementitious products thereof as approved by Building Official) 6.Units with same floor plan 7 lots ski„„ed both sides ofj-ofstrw« rr�� a. 7 lots skipped both 10 and same street elevation 4 lots skipped on same side of sides of street street and 2 lots skipped on b. 9 lots skipped both 20 opposite side of street no same sides of street floor plan side by side c. none within 1,200 feet rr„:« wit e Fl a. 9 lots skipped samo 4-0-er side opposite side 20 b. none within 1,200 feet 8.Garage doors on street Offset five feet minimum, maximum 50%of a. Doors recessed from 10 elevation elevation main front facade b. Not on primary 20 street elevation Townhouse District(TH/15) Lot Area 4004 3500 sq.ft.for all Townhouse dwellings except where 3 or more units are attached on zero lot lines the minimum is 3000 sq.ft.for interior units with no side yards Dwelling minimum square footage 4-504 1000 sq.ft.for duplexes and 1200 sq.ft.for all others Parking Two, e e nit plus V , e f r, e..ts Two spaces per unit,one enclosed,all parking to be behind front building line WYLIE CITY COUNCIL AGENDA ITEM NO. 5 February 12, 2002 Issue Hold a Public Hearing to consider and act upon certain proposed revisions to the Townhouse (TH/15)District Requirements of the Comprehensive Zoning Ordinance, including the Minimum Lot Size and Dwelling Unit Size of Section 3.3.B and Parking of Section 5.8.0 and correction of the Land Use Tables (Figure 5-3) concerning permitted uses in the Townhouse District. Background New Residential Districts and requirements were adopted in July, 2000 which combined Duplex(2F) and all other Single Family Attached (SF-A) residential types into one Townhouse (TH/15)District. However, these new requirements have not been tested. Following a Work Session held in January, the Planning&Zoning Commission held a Public Hearing to consider the new Townhouse(TH/15) District requirements. The following revisions are recommended for consideration by the City Council. 1. Lot Area— Current requirements: 4,000 square feet minimum Proposed: 3,500 sq. ft. minimum for all Townhouse District dwellings except where 3 or more units are attached on zero lot lines the minimum is 3000 sq. ft. for interior units with no side yards. 2. Minimum Unit Size— Current requirements: 1,500 sq. ft. minimum Proposed: 1,000 sq. ft. minimum for duplex units and 1200 sq. ft. for all others. 3. Parking— Current requirements: Two spaces for every dwelling and an additional '/2 space for guest parking within the development. Proposed: Two spaces for every dwelling one of which must be enclosed. All required parking shall be located behind the front building line. 4. Land Use Tables— Remove Single Family Dwelling Detached from the permitted uses under the Townhouse heading in Figure 5-3 Land Use Tables. The previous Two-Family District (2F) lots were required to be platted in pairs of no less than 8,500 sq. ft. or 4,250 sq. ft. minimum per each dwelling unit. The minimum dwelling unit size was 900 sq. ft. The Single-Family Attached District (SF-A) required units to be built on separately platted lots of at least 3,000 sq. ft. with a minimum dwelling size of 1,200 sq. ft. The new Townhouse District (TH/15) requires that each unit be on a separately platted lot of 4,000 sq. ft. with a minimum dwelling unit size of 1,500 sq. ft. By comparison, the Multi-Family District (MF) minimum dwelling sizes remained the same with a two bedroom unit of 900 sq. ft. and a three bedroom unit of 1,000 sq. ft. Financial Considerations N/A Other Considerations 1. The private development sector points out that duplex and attached dwellings differ from Single-Family detached dwellings in that they are more often purchased at least partially as investment properties and for rental occupancy. Therefore, the dwelling size should correspond more closely to its multifamily competitor than to owner occupied detached housing. The required size of multifamily units is 900 to 1,000 sq. ft. compared to 1,500 sq. ft. for attached units and 1,700 sq. ft. for the smallest allowed detached housing. 2. When three or more Single-Family Attached units are constructed together the interior units which do not have side yards are forced to either increase lot depth or dwelling width in order to meet the minimum lot dwelling sizes. By reducing the minimum size of interior lots, consistency in size of lots and dwellings can be achieved. 3. The requirement for enclosed parking was omitted by the Residential revisions of the Zoning Ordinance. The '/2 space for guest parking more appropriately applies to multifamily complexes that have common areas than to Single Family Districts. 4. The Land Use Tables (Figure 5-3) inappropriately allows Single Family Detached dwellings to be located in the Townhouse District. Board/Commission Recommendation At the February 5, 2002 Planning and Zoning Commission meeting, the Board voted 5-0 to recommend approval of the proposed Townhouse (TH) District Requirements revisions to the Comprehensive Zoning Ordinance. Staff Recommendation Staff agrees that attached single-family dwellings should be smaller than detached single-family dwellings. However, staff believes that a minimum size of 1,200 sq. ft. or 1,300 sq. ft. both addresses the special qualities of attached dwellings and better serves to transition from the smaller multifamily units (1,000 sq. ft.) to the detached single-family units (1,500 sq. ft. min.). Staff is prepared to enforce the requirements as earlier adopted until additional direction is provided by the Commission and City Council. Attachments None . ,„ / , Preps ed by Revie by mance City Man er proval MENTJTES Joint Worksession Wylie City Council & The Wylie Independent School District Monday, December10, 2001 — 6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North -CALL TOORDER WYLIE CITY COUNCIL The Joint Worksession was called to order at 6:30 p.m. with the following Council members present: Mayor John Mondy,Mayor Pro Tern Joel Scott,Councilman Eric Hogue,Councilman Merrill Young,Councilman J.C. Worley and Councilman Chris Trout. Councilwoman Reta Allen was absent City Staff members present: Anthony Johnson, City Manager, Mindy Manson, Assistant City Manager, Brady Snellgrove,Finance Director and Aimee Nemer,Administrative Assistant. CA I,3V ORDER_ ISD BOARD OF TRUSTEES =- Wylie Independent School Board Members present: Baron Cook, Sue Nicklaus,Ralph James,John Simmons,Eric Lindsey,and Henry Garland.Ms. Susan Shuler joined the meeting at 7:25 p.m. WISD staff members present:Dr.H. John Fuller,Superintendent of Schools;and John Simmons,Business Manager. INVOCATION&PLEDGE OF ALLEGIANCE- Councilman Hogue was asked to give the invocation and Councilman Trout was asked to lead the Pledge of Allegiance. 1. Review plans for stadium north of Founders Park Dr. Fuller gave an overview of the future development of Founders Park, specifically, the new football stadium. He stated that the stadium would be a 5A state of the art facility that would seat 10,000 spectators. Dr. Fuller stated that the seating would be 6500 on the home side and 3500 on the visitor side with a `bowl' effect.He stated that the stadium would be located east to west. Councilman Scott inquired about the timeline of the project. Dr. Fuller stated that the district would be selling bonds in January with construction to begin in April 2002 and an estimated completion date of spring/fall 2003. Mr. Johnson inquired if the stadium field would be turf or grass. Dr. Fuller explained that artificial grass would be used. He stated that this type of artificial grass is being used in several surrounding stadiums in the area. Mayor Mondy inquired about the total price of the project. Dr. Fuller stated that it would cost $9 million. Councilman Trout inquired about the materials to be used and other facilities that will be in the stadium. Councilman Trout also inquired about future expansion. Dr. Fuller stated that there would be aluminum bleachers and approximately 1000 plastic stadium seats. He stated that they are also considering aluminum bleachers with backs. Dr. Fuller stated that there would be concrete beams throughout the stadium. Dr. Fuller said that there would be adequate restroom facilities, as well as storage areas and concession areas on both sides of the stadium. He also explained that there would be some room for expansion and he described how the drainage in the stadium would function. Dr. Fuller stated that there would not be a play area in the new stadium. Minutes of December 10,2001 Wylie City Council Page 1of3 Councilman Young inquired about the maximum number of people and vehicles that attended games this year at the current stadium. Dr. Fuller stated that there were 5-6000 spectators at the homecoming game. Dr. Fuller explained that they are looking at a 1/5 parking ratio. Mr. Simmons stated concerns about the road/traffic situation in the area of the stadium. Mr. Johnson explained that the plans for Hensley Road are not currently defined. 2. Development issues City Manager Biff Johnson addressed the Council and Trustees about future plans that are currently in the development phase. Mr. Johnson stated that there are many proposed developments currently under consideration throughout the city. He stated that Ms. Manson would be addressing the developments that are already in some phase of development and would be completed within 3-5 years or sooner. Ms.Manson addressed the Council and Trustees and described current development locations on a map. Ms. Manson explained that the map represents 55-5600 single-family homes. Ms. Manson listed the following developments that are currently in some development phase: Birmingham Farms with approximately 400 lots, Riverchase, Redwood at the Lake, Pleasant Valley, and a development located at Brown and Kreymer with approximately 250-300 lots. She stated that there are also developments expected in Woodbridge and Bozman Farms. Ms. Manson stated that the above listed developments bring the total number of single-family lots to 9000. Mr. Johnson stated that last year the total number of single- family lots was 3500. Mayor Mondy asked Ms. Manson to explain to the trustees from a planning perspective the time frame for annexing and developing a property. Ms. Manson explained that the annexation and zoning process takes approximately 8 months. She stated that the development process of submitting plats takes 8-10 months. Ms. Manson stated that the minimum time for the annexation process is 3 months due to the public hearing requirements. Dr. Fuller distributed a Demographic Study that was prepared in April 2000. He stated that the current developments discussed at this meeting added another 10,000 lots to the most recent demographics collected from the 2000 study. There was some discussion concerning how the demographical data was calculated for the WISD. Dr. Fuller explained to the Council that more expensive homes equal less number of children per household—specifically .5 per household. Councilman Trout asked if this figure was used statewide. Dr. Fuller stated that this figure was used in our district. Dr. Fuller stated that there is a three-year process for schools to be built. He stated that the only revenue for the WISD is the tax rate, which is currently$1.56. He stated that the maximum tax rate was$2.00. Mr. Johnson explained to trustees the increase in single family permits over the last three years, stating that in 1999 there were 150 permits issued, 2000—400 issued, and 2001-750 permits issued. Mr. Garland asked if it is anticipated that single-family home permits will double every year. Mr. Johnson stated that they would not double but would definitely increase significantly each year for the next several years. Mr. Cook inquired about the percentage that the City of Wylie was built out. Mr. Johnson stated that it is approximately 20% built out. He stated that at total build out, the population of Wylie would be 75- 80,000.Mr. Johnson stated that within 3-5 years the population of Wylie would be 25,000. Dr. Fuller gave the Council and overview of the current schools in the building process. He stated that it would take 13-14 months for the second JR. High School to be built. Councilman Young inquired about the minimum acreage required to build an elementary school. Dr. Fuller stated a minimum of 10 acres with adequate parking is necessary. There was some discussion about the capability of encouraging a developer to dedicate acreage for future school sites. Both Council and WISD Trustees were in agreement Minutes of December 10,2001 Wylie City Council Page 2 of 3 and there was discussion on implementing a policy to address this issue. Dr. Fuller stated that it would also be beneficial to have parkland dedicated adjacent to school sites. Mayor Mondy asked that both boards define the communication between the WISD and the City Council. Ms. Manson invited trustees to attend the weekly DIRT meeting at City Hall to learn more about proposed developments. Ms. Manson stated that it would be helpful to have a copy of the master plan of future schools. 3. Review joint agreement programs Council and Trustees discussed the police dog program and the potential of using it for WISD. Mr. Johnson stated that the dog is currently available to the WISD in an urgent situation. WISD Trustees commended the School Resource Officer program. They stated that is has been very successful. WISD Trustees requested that the City develop guidelines for the DARE program including duties and responsibilities of the WISD and the DARE officer. Announcements The City extended an invitation to Trustees to participate in the Reach for a Star program. Ms. Shuler extended an invitation to Council to attend ribbon-cutting ceremonies at Birmingham and Hartman Elementary to celebrate the new additions to each school. Ms. Shuler extended invitations to Council to attend the 100-year anniversary of WISD on February 2, 2002. CITIZENS PARTICIPATION There was no participation. ADJOURNMENT With no further business,the meeting was adjourned at 8:30 p.m. John Mondy,Mayor ATTEST: Barbara A Salinas,City Secretary Minutes of December 10,2001 Wylie City Council Page 3 of 3 MINUTES Joint Worksession Wylie City Council & The Wylie Independent School District Monday, December10, 2001 — 6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North CALL T4ORDER WYLIE CTTY COUNCIL The Joint Worksession was called to order at 6:30 p.m. with the following Council members present: Mayor John Mondy,Mayor Pro Tern Joel Scott,Councilman Eric Hogue, Councilman Merrill Young, Councilman J.C. Worley and Councilman Chris Trout. Councilwoman Reta Allen was absent. City Staff members present: Anthony Johnson, City Manager, Mindy Manson, Assistant City Manager, Brady Snellgrove,Finance Director and Aimee Nemer,Administrative Assistant. T-L7 'O ORDER WISI?BC ARD OF TRUSTEES Wylie Independent School Board Members present:Baron Cook, Sue Nicklaus,Ralph James,John Simmons,Eric Lindsey,and Henry Garland.Ms. Susan Shuler joined the meeting at 7:25 p.m. WISD staff members present:Dr.H.John Fuller,Superintendent of Schools;and John Simmons,Business Manager. OCATION PLEDGE OF ALLEGIANCE Councilman Hogue was asked to give the invocation and Councilman Trout was asked to lead the Pledge of Allegiance. 1. Review plans for stadium north of Founders Park Dr. Fuller gave an overview of the future development of Founders Park, specifically, the new football stadium. He stated that the stadium would be a 5A state of the art facility that would seat 10,000 spectators. Dr. Fuller stated that the seating would be 6500 on the home side and 3500 on the visitor side with a `bowl' effect. He stated that the stadium would be located east to west. Councilman Scott inquired about the timeline of the project. Dr. Fuller stated that the district would be selling bonds in January with construction to begin in April 2002 and an estimated completion date of spring/fall 2003. Mr. Johnson inquired if the stadium field would be turf or grass. Dr. Fuller explained that artificial grass would be used. He stated that this type of artificial grass is being used in several surrounding stadiums in the area. Mayor Mondy inquired about the total price of the project. Dr. Fuller stated that it would cost $9 million. Councilman Trout inquired about the materials to be used and other facilities that will be in the stadium. Councilman Trout also inquired about future expansion. Dr. Fuller stated that there would be aluminum bleachers and approximately 1000 plastic stadium seats. He stated that they are also considering aluminum bleachers with backs. Dr. Fuller stated that there would be concrete beams throughout the stadium. Dr. Fuller said that there would be adequate restroom facilities, as well as storage areas and concession areas on both sides of the stadium. He also explained that there would be some room for expansion and he described how the drainage in the stadium would function. Dr. Fuller stated that there would not be a play area in the new stadium. Minutes of December 10,2001 Wylie Qty Council Page 1 of 3 Councilman Young inquired about the maximum number of people and vehicles that attended games this year at the current stadium. Dr. Fuller stated that there were 5-6000 spectators at the homecoming game. Dr. Fuller explained that they are looking at a 1/5 parking ratio. Mr. Simmons stated concerns about the road/traffic situation in the area of the stadium. Mr. Johnson explained that the plans for Hensley Road are not currently defined. 2. Development issues City Manager Biff Johnson addressed the Council and Trustees about future plans that are currently in the development phase. Mr. Johnson stated that there are many proposed developments currently under consideration throughout the city. He stated that Ms. Manson would be addressing the developments that are already in some phase of development and would be completed within 3-5 years or sooner. Ms.Manson addressed the Council and Trustees and described current development locations on a map. Ms. Manson explained that the map represents 55-5600 single-family homes. Ms. Manson listed the following developments that are currently in some development phase: Birmingham Farms with approximately 400 lots, Riverchase, Redwood at the Lake, Pleasant Valley, and a development located at Brown and Kreymer with approximately 250-300 lots. She stated that there are also developments expected in Woodbridge and Bozman Farms. Ms. Manson stated that the above listed developments bring the total number of single-family lots to 9000. Mr. Johnson stated that last year the total number of single- family lots was 3500. Mayor Mondy asked Ms. Manson to explain to the trustees from a planning perspective the time frame for annexing and developing a property. Ms. Manson explained that the annexation and zoning process takes approximately 8 months. She stated that the development process of submitting plats takes 8-10 months. Ms. Manson stated that the minimum time for the annexation process is 3 months due to the public hearing requirements. Dr. Fuller distributed a Demographic Study that was prepared in April 2000. He stated that the current developments discussed at this meeting added another 10,000 lots to the most recent demographics collected from the 2000 study. There was some discussion concerning how the demographical data was calculated for the WISD. Dr. Fuller explained to the Council that more expensive homes equal less number of children per household —specifically .5 per household. Councilman Trout asked if this figure was used statewide. Dr. Fuller stated that this figure was used in our district. Dr. Fuller stated that there is a three-year process for schools to be built. He stated that the only revenue for the WISD is the tax rate, which is currently$1.56. He stated that the maximum tax rate was$2.00. Mr. Johnson explained to trustees the increase in single family permits over the last three years, stating that in 1999 there were 150 permits issued, 2000—400 issued, and 2001-750 permits issued. Mr. Garland asked if it is anticipated that single-family home permits will double every year. Mr. Johnson stated that they would not double but would definitely increase significantly each year for the next several years. Mr. Cook inquired about the percentage that the City of Wylie was built out. Mr. Johnson stated that it is approximately 20% built out. He stated that at total build out, the population of Wylie would be 75- 80,000. Mr. Johnson stated that within 3-5 years the population of Wylie would be 25,000. Dr. Fuller gave the Council and overview of the current schools in the building process. He stated that it would take 13-14 months for the second JR. High School to be built. Councilman Young inquired about the minimum acreage required to build an elementary school. Dr. Fuller stated a minimum of 10 acres with adequate parking is necessary. There was some discussion about the capability of encouraging a developer to dedicate acreage for future school sites. Both Council and WISD Trustees were in agreement Minutes of December 10,2001 Wylie City Council Page 2 of 3 and there was discussion on implementing a policy to address this issue. Dr. Fuller stated that it would also be beneficial to have parkland dedicated adjacent to school sites. Mayor Mondy asked that both boards define the communication between the WISD and the City Cotmcil. Ms. Manson invited trustees to attend the weekly DIRT meeting at City Hall to learn more about proposed developments. Ms. Manson stated that it would be helpful to have a copy of the master plan of future schools. 3. Review joint agreement programs Council and Trustees discussed the police dog program and the potential of using it for WISD. Mr. Johnson stated that the dog is currently available to the WISD in an urgent situation. WISD Trustees commended the School Resource Officer program. They stated that is has been very successful. WISD Trustees requested that the City develop guidelines for the DARE program including duties and responsibilities of the WISD and the DARE officer. Announcements The City extended an invitation to Trustees to participate in the Reach for a Star program. Ms. Shuler extended an invitation to Council to attend ribbon-cutting ceremonies at Birmingham and Hartman Elementary to celebrate the new additions to each school. Ms. Shuler extended invitations to Council to attend the 100-year anniversary of WISD on February 2, 2002. CITIZENS PARTICIPATION There was no participation. ADJOURNMENT With no further business,the meeting was adjourned at 8:30 p.m. John Mondy,Mayor ATTEST: Barbara A Salinas,City Secretary Minutes of December 10,2001 Wylie City Coundl Page 3 of 3