05-28-2002 (City Council) Agenda Packet NOTICE OF MEETING
WYLIE CITY COUNCIL AGENDA
Tuesday, May 28, 2002
6:00 p.m.
Wylie Municipal Complex—Council Chambers/Council Conference Room
2000 State Highway 78 North
Wylie, Texas 75098
Action Taken
• Recognition of WISD Star Students for the Character Trait Accountability.
A. Approval of the Minutes from the Regular Meeting of May 14,2002.
B. Consider a recommendation to the City Council regarding a Replat of Lots 1A and 1B,Block A,of
the FM 544/Springwell Addition,being a certain 1.894 acre tract of land generally located north of
F.M. 544 and west of Springwell Parkway, and being situated in the Moses Sparks Survey,
Abstract No.849,City of Wylie,Collin County,Texas.
C. Consider and act upon approval of final acceptance of the Alley and Sanitary Sewer
Improvements along Ballard Avenue and authorize final payment to Rycon, Inc., in the
amount of$23,702.20 and accept the project as complete.
D. Consider and act upon the award of a contract for the replacement of sewer lines in the alleys
between Ballard and Jackson, First and Second, Second and Third, Fourth and Hilltop, and
Masters and Oak to Cullum Pipe Systems in the amount of$305,876.70.
Public Hearing
1. Hold a public hearing and consider a recommendation to the City Council regarding a change in
zoning from Community Retail (CR) to Planned Development District (PD) for Retirement
Housing, being a 5.139 acre tract of land generally located east of State Highway 78 South and
south of East Kirby Street (F.M. 544), and being situated in the E.C. Davidson Survey, Abstract
No. 267, City of Wylie, Collin County, Texas, and being a portion of the called 5.232 acre tract
described in a deed to Ross S. Bagwell and Paula D. Bagwell,Agland Chemical Money Purchase
Plan and Agland Chemical Profit Sharing Plan as recorded in County Clerk's File No. 94-0078165,
Deed Records of Collin County,Texas. (Zoning Case 2002-03)
Executive Summary
The applicant is requesting rezoning of the subject property from Community Retail (CR) to a Planned
Development(PD)District in order to develop 150 attached dwelling units and common community center,
as a retirement residential community restricted to senior citizens. The property totals 5.139 acres in size. At
the May 7, 2002, Planning and Zoning Commission meeting, the Commission voted 4-2 to recommend
approval of the PD with the stipulations that the number of stories along the east side of the property abutting
the residential subdivision be decreased from three to two stories, and that vehicular access be provided from
the subject property to the hospital property. The applicant agreed to these stipulations and the Development
Conditions(attached as Exhibit B)reflect these revisions.
• Discussion of Midyear Budget FY 2002
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Budget Items
2. Consider and act upon acceptance of the Comprehensive Annual Financial Report after
presentation by the audit firm of Pattillo,Brown&Hill
The Comprehensive Annual Financial Report (CAFR) for the fiscal year which ended September 30, 2001,
including the Independent Auditors' Report, has been completed and will be presented to the Council by the
City's outside audit firm, Pattillo, Brown & Hill. The auditors will briefly discuss some of the year's
highlights and will answer questions the City Council may have regarding the report. The FY 2000-2001
CAFR has been submitted to the Government Finance Officers Association for review in the Certificate of
Achievement for Excellence in Financial Reporting program. The CAFR for the 1999-2000 fiscal year
received this award and the award has now been received for the past twelve consecutive years. We believe
the FY 2000-2001 report continues to meet the Certificate of Achievement program standards.
3. Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for
Fiscal Year 2002, beginning October 1, 2001, and ending September 30, 2002; repealing all
conflicting ordinances;containing a severability clause; and providing for an effective date.
.....................................
The proposed budget amendments consist of re-estimates of revenues in the General Fund, and amendments
to appropriations in the General, Utility, 4B Sales Tax Revenue Funds and Fire Training Center. See attached
agenda item for detailed information.
In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at
any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act
provides specific exceptions that require that a meeting be open. Should Council elect to convene into
Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as
a result of this Executive Session,will be taken and recorded in open session.
I certify that this Notice of Meeting was posted on this 24"' day of May 2002 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted.
As a courtesy,this agenda is also posted to the City of Wylie Website at www.ci.wylie.tx.us
City Secretary Date Notice Removed
The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for
disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at
972/442-8100 or TD 972/442-8170.
Page 2 of 2
MINUTES
Wylie City Council
Tuesday, May 14, 2002 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
Council Present:Mayor John Mondy, Councilman Joel Scott, Councilwoman Reta Allen, Councilman Eric Hogue,
Councilman Merrill Young and Councilman Chris Trout. Councilman J.C.Worley was absent.
Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove,
Finance Director;Chris Hoisted, City Engineer and Barbara Salinas,City Secretary.
Rev John Thornton, Wylie United Methodist Church,was present to provide the invocation and Councilman Trout
was asked to lead the Pledge of Allegiance.
Mr. Chris Lummis,Manager of Community Mitigation representing the ISO Office presented Chief Shan English
and members of the Wylie Fire Department with a plaque for their recent achievement of attaining a Class One
rating. Also present were Mr. Chris Baron of the State Fire Marshal's Office and Mr. Jesse Williams, Deputy
State Fire Marshal. It was noted that there were only forty-four class 1 ratings that were awarded to fire
departments within the United States. Chief English expressed his appreciation to all of the city staff who were
instrumental in assisting the Fire Department with their Class 1 rating. City staff present included Mr. Chris
Hoisted, City Engineer and Mr. Jack Jones,Public Works Superintendent.
None.
A. Approval of the Minutes from the Regular Meetings of April 23,2002 and the Canvass of Election
Returns of May 7,2002.
B. Consider and act upon a Preliminary Plat for the Southbrook Addition, being a certain 66.88583
acre tract of land situated in the D.W.Williams Survey,Abstract No. 980 and the Allen Atterberry
Survey,Abstract No. 23, City of Wylie, Collin County, Texas, and being a part of a tract conveyed
to the JCM Properties,L.P. according to the deed recorded in Volume 2233, Page 874 of the Deed
Records of Collin County,Texas,and all of two tract conveyed to JCM Partners, L.P. according to
the deed recorded in County Clerk's File No. 96-0045039 of the Deed Records of Collin County,
Texas, and being all of the tract conveyed to Verna M. Poor according to the deed recorded in
Volume 4409,Page 2100 of the Deed Records of Collin County,Texas.
Councilman Hogue asked for corrections to Consent Agenda item No. A, asking that page 2, Item 5 reflect"Chris
Hoisted" rather than "Chris Trout". With no further corrections, Councilman Hogue made a motion to approve
Consent Agenda Items A and B. Councilman Young seconded the motion. A vote was taken and the motion was
approved, 6-0. Councilman Worley was absent.
Minutes—May 14,2002
Wylie City Council
Page 1
1. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (A) to
Agriculture(A)with a Special Use Permit(SUP)for Governmental Installation,being a 10.009 acre
tract of land located east of Country Club Road (FM 1378) and north of West Brown Street (FM
3412), and being situated in the Charles Atterbury Survey, Abstract No. 22, City of Wylie, Collin
County, Texas, and being all of a tract conveyed to the Wylie Independent School District as
recorded in County Clerk's File No. 2001-027918, Deed Records of Collin County, Texas. (Zoning
Case No. 2002-02)
Mr. Claude Thompson addressed this item, providing a brief background on the request. The applicant is
requesting a Special use Permit(SUP) in order to allow a Governmental Installation (Wylie I.S.D. Transportation
Center) to be developed within an Agricultural (A) District. At the April 16, 2002, Planning and Zoning
Commission meeting,the Commission voted 4-0 to recommend denial due to traffic safety issues and the need to
ascertain the validity of contamination on the subject property. Staff is recommending approval. The
Departments of Development Services,Public Works and Fire concur with this recommendation.
The Mayor then opened the public hearing and asked that anyone wishing to speak in favor or opposition of the
request, please come forward, stating their name and address for the record and limiting their comments to three
minutes.
Mr. Terry Brown
Mr. Brown spoke in favor of the request stating that the project was well planned and hopes that it is approved.
Mr.Anthony McElroy
Mr. McElroy submitted a letter of opposition regarding the request citing traffic concerns and general appearance
of the facility.
Dr.H.John Fuller,WISD Superintendent
Dr. Fuller provided Council with a reminder of the history of the acquisition of the land for the proposed project
and the issues they have worked through with the TNRCC with regard to contamination. Dr. Fuller stated they
plan to develop a nice facility and be sensitive to the surrounding area. They plan to use live screening and offered
his commitment to maintenance in the future.
There was some discussion regarding bus traffic, hours of operation and the ability for buses to make the turn into
the facility without interfering with oncoming traffic. Dr. Fuller stated that the traffic would be limited to early
morning and afternoon and that bus maintenance would only take place during daytime hours as the facility would
not be staffed during the evening hours. With regard to the turn lane, Dr. Fuller assured Council that there would
be ample space for the buses to turn into the facility with encroachment onto the oncoming lane of traffic.
With no further comment,the Mayor then closed the Public Hearing.
Councilman Trout made a motion to approve the change in zoning from Agriculture(A)to Agriculture (A)with a
Special Use Permit(SUP)for Governmental Installation,being a 10.009 acre tract of land located east of Country
Club Road (FM 1378) and north of West Brown Street (FM 3412), and being situated in the Charles Atterbury
Survey, Abstract No. 22, City of Wylie, Collin County, Texas, and being all of a tract conveyed to the Wylie
Independent School District as recorded in County Clerk's File No. 2001-027918,Deed Records of Collin County,
Texas. (Zoning Case No. 2002-02) Councilwoman Allen seconded the motion. A vote was taken and the motion
was approved,6-0. Councilman Worley was absent.
2. Consider and act upon a Preliminary Plat for the Wylie I.S.D. Transportation Center Addition,
being a certain 10.009 acre tract of land situated in the Charles Atterbury Survey, Abstract No. 22,
City of Wylie, Collin County, Texas, and being all of a tract conveyed to the Wylie Independent
School District as recorded in County Clerk's File No. 2001-027918 Deed Records of Collin County,
Texas.
Minutes—May 14,2002
Wylie City Council
Page 2
Mr. Claude Thompson, Planning Director addressed this item providing Council with a brief background on the
request. He stated that the Preliminary Plat under consideration is to accommodate the new bus maintenance and
storage facility of the Wylie Independent School District. This facility will relocate all W.I.S.D. transportation
operations from the temporary location at the Jr. High School campus (and earlier from the vicinity of
Birmingham Street and S.H. 78). The Plat will create a single lot of 10.009 acres. A request to change the zoning
on the subject property from Agriculture (A) District to a Special Use Permit for Governmental Installation
(A/SUP) is also on the current agenda for consideration. (Item No. 1) A Site Plan will be approved with that
zoning. At April 16, 2002, Planning and Zoning Commission meeting, the Commission voted 4-0 to recommend
denial of this Preliminary Plat due to traffic safety issues and the need to ascertain the validity of contamination on
the subject property. Staff is recommending Approval. The Departments of Development Services, Public Works
and Fire concur with this recommendation.
Councilman Scott made a motion to approve the Preliminary Plat for the Wylie I.S.D. Transportation Center
Addition,being a certain 10.009 acre tract of land situated in the Charles Atterbury Survey, Abstract No. 22, City
of Wylie, Collin County, Texas, and being all of a tract conveyed to the Wylie Independent School District as
recorded in County Clerk's File No. 2001-027918 Deed Records of Collin County, Texas. Councilman Hogue
seconded the motion. A vote was taken and the motion was approved, 6-0. Councilman Worley was absent.
Councilman Young and City Manager Anthony Johnson were excused from the remainder of the meeting.
3. Consider and act upon a waiver of alleys, for a 17.597 acre undeveloped tract generally located
north of Ann Drive and east of Westgate Way.
Mr. Claude Thompson addressed this item providing Council with a brief background of the request. He stated
that Section 2.9 of the Paving Standards states that"Alleys shall be required in all residential areas, and shall be
paved with concrete. The City Council may waive the residential alley requirement upon determination by the
Council that it is in the best interest of the City". The subject tract is zoned for Single Family-8.5 residential uses.
The applicant intends to develop a residential subdivision and contends that alleys are inappropriate due to the
unique configuration of the subject tract,which dictates construction of front-access garages, and is requesting that
the alley requirement be waived. Staff is recommending denial, as no physical hardship which eliminates the
feasibility of alleys has been demonstrated.
After clarification as requested by the Mayor, regarding physical hardship, Councilman Hogue made a motion to
deny the request for waiver of alleys,for a 17.597 acre undeveloped tract generally located north of Ann Drive and
east of Westgate Way. Councilman Trout seconded the motion. A vote was taken and the motion was approved,
5-0. Councilman Worley and Young,absent.
4. Consider and act upon the award of a contract for the Rustic Oaks Drainage Improvements to
Craig Olden,Inc.in the amount of$485,771.75.
Mr. Chris Hoisted, City Engineer addressed this item providing Council with a history and intent of the
project. He stated that improvements to the Rustic Oaks channel from Brown St. to Fleming St. were in the
1999 Bond, as well as the installation of an underground storm drain system to carry low flow drainage and an
open earthen-line channel above to provide additional capacity for large rainfall events. It was determined that
easement width would not allow a 100-year rainfall event to be conveyed with these improvements. On September
13, 2001 the City held a public meeting to discuss options for the design of the drainage channel. The
recommended section included a four-foot wide concrete channel in the center with concrete bag walls on each
side. The low bid was Tri-Con Services, Inc, however, this project would be Tri-Con's first installation of a
concrete bag wall. Craig Olden, Inc. submitted an alternate bid for the installation of stone gabion baskets in lieu
of a concrete bag wall along the sides of the drainage channel, and has an excellent experience record in gabion
construction. Staff recommends award to Craig Olden, Inc. to provide all equipment, labor and materials for the
construction of the Rustic Oaks drainage improvements. The 1999 Drainage Bonds included $450,000 for the
Rustic Oaks improvements; Approximately$53,000 has been spent on the project for engineering fees. Additional
monies will be applied to this project from the interest earned on the bond funds.
Minutes—May 14,2002
Wylie City Council
Page 3
There was some discussion regarding the installation and life of the gabion baskets. Mr. Hoisted stated that they
are protected with a wire similar to chicken wire and the threat of vandalism is minimal, as it would take some
effort to destroy. He also explained that the bags are watered and allowed to harden adding that he has known of
projects using the gabion baskets that are 15 to 20 years old. Mr. Hoisted concluded that the recommended
contractor has an excellent reputation for this type of project and has twenty years experience in surrounding cities.
Councilman Hogue made a motion to approve the award of contract for the Rustic Oaks Drainage Improvements
to Craig Olden in the amount of$485,771.75. Councilman Scott seconded the motion. A vote was taken and the
motion was approved,4-1, Councilman Trout voting in opposition. Councilman Worley and Young,absent.
5. Consider and act upon approval of the City's participation in the North Central Texas Council of
Governments Regional Emergency Management Planning Council including the payment of
assigned fees and the nomination of an elected official to serve on the Planning Council and staff
member to serve on the Planning Council's Technical Committee.
The Mayor addressed this item, offering a brief explanation of the necessity and intent of the request. He stated
that in February the Council of Governments hosted an Emergency Preparedness Conference which dealt with
threats of bioterrorism and as a result, the Executive Board has authorized the creation of a Regional Emergency
Management Planning Council. The program would facilitate the coordination of the various emergency
preparedness plans of the members as well as state and federal agencies, hospitals and other private sector entities
in order to better respond to a large-scale catastrophic event or natural and human caused emergency situations.
Participating city's are asked to nominate an elected official to be considered for a seat on the Council and staff
member to serve on the Council's Technical Committee. The Council of Governments is asking for financial
assistance by assigning fees based on population. In order to expedite the implementation of the program, the
Council of Governments is requesting that participating cities pay one-half of the assigned fee before May 31,
2002.
Councilman Scott made a motion to approve the City's participation in the North Central Texas Council of
Government Regional Emergency Management Planning Council to include the payment of assigned fees, and
nominated Councilman Hogue as the elected official for consideration of an appointment to the Regional
Emergency Management Planning Council and Fire Chief Shan English as the staff member to serve on the
Council's Technical Committee. Councilwoman Allen seconded the motion. A vote was taken and the motion
was approved, 5-0. Councilman Worley and Young,absent.
In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any
point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific
exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, the
sections of the act authorizing the closed session will be identified and announced. Any subsequent action, as a
result of this Executive Session,will be taken and recorded in open session.
The Mayor announced at 6:55 p.m. that the Council would convene into Executive Session to discuss Item 6, as
posted on this agenda in accordance with Section 551.071, Consultation with Attorney.
The Mayor and Council reconvened into regular session at 7:13 p.m.
6. Consider and act upon an Agreement with B&D Land, Cent ex Homes, Ryland Homes and Zena
Land Development.
Councilman Scott made a motion to approve the Agreement with B&D Land, Centex Homes, Ryland Homes and
Zena Land Development. Councilman Trout seconded the motion. A vote was taken and the motion was
approved, 5-0. Councilman Worley and Young,absent.
Minutes—May 14,2002
Wylie City Council
Page 4
With no further business,the meeting was adjourned at 7:15 p.m.
John Mondy,Mayor
ATTEST:
City Secretary
Minutes—May 14,2002
Wylie City Council
Page 5
WYLIE CITY COUNCIL
AGENDA ITEM NO. B.
May 28, 2002
Issue
Consider a recommendation to the City Council regarding a Replat of Lots lA and 1B,Block A, of the
FM 544/Springwell Addition,being a certain 1.894 acre tract of land generally located north ofF.M.544
and west of Springwell Parkway,and being situated in the Moses Sparks Survey,Abstract No. 849,City
of Wylie, Collin County, Texas.
Background
The Replat under consideration will create two lots from the existing single Lot 1 of Block A ofthe FM
544/Springwell Addition. This replat is intended to create the 0.746 acre Lot 1B in order to
accommodate the Wylie Car Wash. The property is zoned for Commercial Corridor(CC)uses,and the
car wash is permitted within the CC District.
The FM 544/Springwell Addition was originally platted in June of 2001,and a convenience retail store
with gas pumps is being constructed in lots adjacent to Springwell. There are currently no plans for
development of the remaining Lot 1A,which is 1.148 acres in size.
Section 212.005 of the Texas Local Government Code states that"the municipal authority responsible
for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a)
states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days
after the date the plat is filed. A plat is considered approved by the municipal authority unless it is
disapproved within that time period".
Financial Considerations
Plat Application Fees—Paid
Other Considerations
Staff has reviewed the proposed Replat for Lots lA and 1B, Block A, of the FM 544/Springwell
Addition and found it to comply with all applicable State subdivision regulations as well as with the
Subdivision Regulations and all other pertinent technical ordinances of the City of Wylie.
Board/Commission Recommendations
At the May 7, 2002 Planning and Zoning commission meeting the Commission voted 6-0 to
recommend approval of this replat.
Staff Recommendations
Approval. The Departments of Planning, Engineering, Development Services, Public Works and
Fire concur with this recommendation.
Attachments
Rep. .
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WYLIE CITY COUNCIL
AGENDA ITEM NO. C,
May 28, 2002
Issue
Consider and act upon approval of final acceptance of the Alley and Sanitary Sewer Improvements
along Ballard Avenue and authorize final payment to Rycon, Inc., in the amount of$23,702.20 and
accept the project as complete.
Background
On December 11, 2001 the Wylie City Council awarded a construction contract to Rycon, Inc. for
improvements to the alley between Ballard and Jackson and the alley between Ballard and First. The
project was identified in the 1999 Bond and included approximately 1,880 square yards of 8-inch
thick concrete pavement and approximately 1,344 linear feet of 8-inch sewer replacement.
The walk through was performed on April 17, 2002 and the contractor has addressed all of the items
identified. Final quantity adjustments have increased the contract amount by$5,895.00 for a final
construction contract amount of$237,022.00
Financial Considerations
The 1999 Bonds included$145,000 for the paving improvements. The FY 2001 budget included
$80,000 for the sewer line replacements, and the 1997 impact fee calculation also included$17,600
for the sewer line replacement in the alley between Ballard and Jackson. $15,000 will also be applied
to the project from both the general alley repair and reconstruction and the I&I rehab which were
included in the 1999 Bond.
Other Considerations
Acceptance by the City Council will initiate the one-year warranty period during which the
contractor is liable for any repairs that may be required. A provision in the contract provides that the
warranty period begins on the date of final acceptance by the City.
Staff Recommendations
The Engineer and Staff recommends final acceptance of the project and issuing final payment to
Rycon, Inc. in the amount of$23,702.20. The contractor has satisfactorily fulfilled the terms of the
contract.
Attachments
Final Payment Request
Contractor Affidavit of Final Payment and Release
/a Q
epared by Revi d by finance City Mana proval
BIRKHOFF, HENDRICKS & CONWAY, L.L.P.
CONSULTING ENGINEERS
7502 Greenville Ave.,#220 Dallas,Texas 75231 Fax(214)361-0204 Phone(214)361-7900
JOHN W.BIRKHOFF,P.E.
RONALD V.CONWAY,P.E.
GARY C.HENDRICKS,P.E.
JOE R.CARTER,P.E.
PAUL A.CARLINE,P.E.
MATT HICKEY,P.E. May 14, 2002
ROSS L.JACOBS,P.E.
I.C.FINKLEA,P.E.
Mr. Chris Hoisted,P.E.
City Engineer
City of Wylie
2000 Hwy. 78-N
Wylie, Texas 75098
Re: Alley Paving&Drainage and Sanitary Sewer Improvements
Pay Request No. 5 &Final
Dear Mr. Hoisted:
We are enclosing three (3)copies of Pay Request No. 5 &Final in the amount of$23,702.20 for release of
retainage for the work performed by Rycon, Inc. on the Alley Paving&Drainage and Sanitary Sewer
Improvements project through April 19,2002. This project is now 100% complete and Rycon, Inc. has
provided the Affidavit of Final Payment and Waiver of Lien.
If you concur with this pay request,please have it executed for the City of Wylie and forward one copy
along with the payment due to Rycon,Inc.
Sincerely yours,
Joe R. Carter,P.E.
Enclosures
cc: Rycon,Inc.
j.\clerical\wylie\2000-186 alley&ss\pay-rqst\Itr-5final.doc
MONTHLY PAY REQUEST Page /of 2
Owner: City of Wylie,Texas Pay Request No. 5 &Final
Project: Alley and Sanitary Sewer Improvements Contract Date: December 11,2001
Original Contract Amount: $ 231,127.00
From: 13-Apr-02 To: 19-Apr-02 Revised Contract Amount: $ 237,022.00
Project Start Date: 21-Jan-2002
Contractor: Rycon,Inc. Completion Date: 20-Apr-2002 Cal.Days
13221 Bee Street
Farmers Branch,TX 75234 Allotted: 90 Used: 89
Quantity
Quantity Complete Total
Item in Revised This Work Contract Extended
No. Description Unit Proposal Quantity Request Completed Price Amount
SCHEDULE "A" - PAVING & DRAINAGE IMPROVEMENTS
1A 8"Thick Reinforce Concrete Pavement S.Y. 1,880 0 0 1,880.0 $40.00 $ 75,200.00
2A Type D(Surface)2"Hot Mix Asphaltic Conc. Tons 63 0 0 81.0 $75.00 $ 6,075.00
3A Type B(Base)4"Hot Mix Asphaltic Conc. Tons 126 0 0 154.0 $73.00 $ 11,242.00
4A Existing 5"Reinforced Concrete Pavement S.Y. 478 0 0 424.0 $26.00 $ 11,024.00
5A 7"Lime Treated Subgrade Preparation S.Y. 2,491 0 0 2,491.0 $6.00 $ 14,946.00
6A Hydrated Lime(32 Lbs/S.Y) Tons 40 0 0 40.0 $100.00 $ 4,000.00
7A Barricades,Pvmt Marking&Traffic Control Mo. 3 0 0 3.0 $300.00 $ 900.00
8A Erosion Control Measures L.S. 1 0 0 1.0 $900.00 $ 900.00
9A 15"R.C.P.,Class III L.F. 4 0 0 4.0 $150.00 $ 600.00
10A 15"R.C.P. Wye Ea. 1 0 0 1.0 $450.00 $ 450.00
1 I A 6-Grate Inlet Ea. 1 0 0 1.0 $3,650.00 $ 3,650.00
12A Unclassified Excavation C.Y. 750 0 0 750.0 $10.00 $ 7,500.00
13A Connect to Existing 15"R.C.P. Ea. 1 0 0 1.0 $600.00 $ 600.00
14A 12"Reinforced Concrete Curb L.F. 160 0 0 145.0 $5.00 $ 725.00
15A Reinforced Concrete Steps with Landing C.Y. 3 0 0 2.0 $250.00 $ 500.00
16A Saw Cutting Existing Concrete Pavement L.F. 646 0 0 646.0 $2.00 $ 1,292.00
17A Saw Cutting Existing Asphalt Pavement L.F. 748 0 0 748.0 $1.00 $ 748.00
18A Saw Cutting Existing Concrete Walk L.F. 33 0 0 33.0 $2.00 $ 66.00
19A 3-Foot Concrete Curb Transition Ea. 8 0 0 8.0 $500.00 $ 4,000.00
20A Curb&Gutter w/Concrete Curb Transition L.F. 11 0 0 11.0 $500.00 $ 5,500.00
21A Curb&Gutter L.F. 5 0 0 5.0 $30.00 $ 150.00
22A 4"Reinforced Concrete Walk S.Y. 21 0 0 27.0 $30.00 $ 810.00
23A Gravel Pavement S.Y. 171 0 0 171.0 $10.00 $ 1,710.00
24A Removal&Disposal of Existing Drop Inlet Ea. 1 0 0 1.0 $350.00 $ 350.00
25A Removal&Disposal of Existing 15"R.C.P. L.F. 4 0 0 4.0 $50.00 $ 200.00
26A Remove Existing Concrete Walk S.Y. 11 0 0 11.0 $6.00 $ 66.00
27A Remove&Replace Bollards Ea. 4 0 0 4.0 $150.00 $ 600.00
Subtotal: Schedule"A"(Paving&Drainage) $ 153,804.00
J:\Wylie2000 186\pay-rgst\Pay-req I
MONTHLY PAY REQUEST Page 2 of 2
Quantity
Quantity Complete Total
Item in Revised This Work Contract Extended
No. Description Unit Proposal Quantity Request Completed Price Amount
SCHEDULE "B" - WATER & SANITARY SEWER IMPROVEMENTS
1B 8"Sanitary Sewer Line w/Class H Embedment L.F. 1,344 0 0 1,344.0 $45.00 $ 60,480.00
2B Connect to Existing Sanitary Sewer Manhole Ea. 5 0 0 5.0 $1,000.00 $ 5,000.00
3B Remove&Dispose of 6"Sanitary Sewer L.F. 1,344 0 0 1,344.0 $1.00 $ 1,344.00
4B Transfer Existing 4"Sanitary Sewer Services Ea. 26 0 0 36.0 $300.00 $ 10,800.00
5B Adjust Existing Sanitary Sewer Cleanout Ea. 2 0 0 9.0 $150.00 $ 1,350.00
6B Adjust Existing Valve Box and Cover Ea. 4 0 0 4.0 $225.00 $ 900.00
7B Adjust Existing Water Meter Ea. 19 0 0 19.0 $100.00 $ 1,900.00
8B Relocate Existing Mailbox L.S. 1 0 0 1.0 $100.00 $ 100.00
9B Trench Safety Systems L.F. 1,344 0 0 1,344.0 $1.00 $ 1,344.00
Subtotal: Schedule"B"(Water&Sewer) $ 83,218.00
Prepared and Submitted by:
BIRKHOFF,HENDRICKS&CONWAY,L.L.P.
Consulting Engineers,Dallas,Texas Total Amount $ 237,022.00
By: / CLess Amount Retained 0% $ -
Joe R.Carter,P.E.
Date: 14-May-2002 Total Amount Payable $ 237,022.00
Approved for Owner Less Previous Payments S 213,319.80
By:
Date: Amount Due This Request $ 23,702.20
J:\W ylie\2000 186\pay-rgst\Pay-req I
CONTRACTOR'S AFFIDAVIT OF FINAL PAYMENT
THE STATE OF TEXAS }
} KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS }
BEFORE ME,the undersigned authority,on this day personally appeared
Mark A.Herndon ("Affidant"),
Who, after being by me duly sworn, deposes, and says that he is
PRESIDENT , a RYCON,Inc.
Corporation of DALLAS County, State of Texas (the"Contractor"),
Which said Contractor was awarded the contract dated the 1 lth day of December 2001 ,
for the construction of Alley Improvements and Sanitary Sewer Improvements Wylie,Texas
(the"Work"),for a total consideration of $237,022.00 Dollars to be
paid to the said Contractor(the"Contract"),and that affidant has full power of authority to make this
affidavit.
That City of Wylie Texas (the"Owner")
Has approved the final estimate on said Work,and that the said Contractor has fully satisfied and paid any
and all claims that may be covered by Chapter 53 of the Texas Property Code and Article 5160 of the
Revised Civil Statutes of the State of Texas,or any other applicable statutes or charter provisions,and that
all just bills for labor and materials have been paid and discharged by said Contractor insofar as they
pertain to the work in question.
That in addition to any funds which may have been previously paid by the Owner,the Contractor
hereby accepts the amount of $23,702.20 Dollars as FULL AND
FINAL PAYMENT under the aforementioned Contract,and hereby waives and releases any right Affidant
and/or the Contractor may have to pursue claims of any nature against the Owner arising out of or in any
manner connected with the performance of the Work and/or the Contract, including but not limited to
claims of third parties that supplied material and/or labor for the Work for or through the Contractor
("Subcontractors"),as well as claims for delay,additional compensation or for recovery of liquidated
damages which may have been withheld by the Owner.The Contractor shall defend,hold harmless and
indemnify the Owner from any such claims of such Subcontractors.The Contractor further releases the
Owner from any claim or liability arising from any act or neglect of the Owner related to or connected ith
the Contract.This affidavit is given pursuant to the final payment provisions of the Contract,and shal of
be deemed to alter or modify the terms and provisions of said Contract.
RY N Inc.
By
Mark A.Herndon
(Printed Name)
•
SUBSCRIBED AND SWORN TO BEFORE ME,this the30 day oft f ,A.D.20V ie/
By
ogaA_nNip��"" (Notary Public in and or the State of Texas)
[Notary Seal] _.. \.P•,\,iNI Pod,'•.d0 �0 .! li'/ SCl/
a j 0 , <�'•.Z (Printed name of Notary)
N /\ h
, xPiaES•''b
VVYLIE CITY COUNCIL
AGENDA ITEM NO. D,
May 28, 2002
Issue
Consider and at upon the award of a contract for the replacement of sewer lines in the alleys between
Ballard and Jackson, First and Second, Second and Third, Fourth and Hilltop, and Masters and Oak
to Cullum Pipe Systems in the amount of$305,876.70.
Background
The 1999 bond program identified four eight-inch sewer line projects to replace deteriorated
pipelines and reduce infiltration and inflow into the system. The projects are generally located south
of Butler between Jackson and Hilltop and are identified as S2, S3, S5, and S6 in the 1999 bond and
include the replacement of approximately 6,400 linear feet of eight-inch sewer line and related
appurtenances. The bid also includes an alternate for the reconstruction of one additional sewer line
located in the alley between First and Second which was not included in the 1999 bond.
On April 18, 2002,the City opened eleven bids for the project. The low bid was submitted by
Cullum Pipe Systems,which included a base bid of$232,464.90 and an alternate bid of$73,411.80
for a total bid amount of$305,876.70.
Financial Considerations
A summary of the funding sources is shown below:
1999 Bond Funding Sources
S2—Between Ballard and Jackson 97,500
S3 —Between Second and Third 97,500
S5 —Between Fourth and Hilltop 97,500
S6—Between Masters and Oak 30,000
Total Funds $322,500
To date approximately$48,000 has been spent on engineering and surveying services. Additional
funding for this project will be used from the 1999 Bond I&I Rehab project.
Other Considerations
The solicitation of competitive sealed bids was conducted in accordance with Chapter 252.021 of the
Texas Local Government Code.
Staff Recommendations
Staff recommends that Council award a contract to Cullum Pipe Systems to provide all equipment,
labor and materials for the replacement of sewer lines in the alleys between Ballard and Jackson, First
and Second, Second and Third, Fourth and Hilltop, and Masters and Oak.
Attachments
Recommendation Letter from The Hogan Corporation.
Bid Summary
Prepared by evi d by Finance City M oval
THE HOGAN CORPORATION
Engineers • Planners • Consultants
May 1, 2002
Mr. Biff Johnson
City Manager
City of Wylie
2000 Hwy. 78 North
Wylie, TX 75098
Attention: Chris Hoisted, P.E.
Re: Miscellaneous Sanitary Sewer Improvements
THHC #002-5-8.20
Dear Mr. Johnson:
On April 18, 2002, a total of eleven (11) bids for the referenced project were received in your
offices and opened. Cullum Pipe Systems, Inc. (Cullum) submitted the apparent low base bid in
the amount of$232,464.90. All bid submittals have been subsequently reviewed and tabulated.
Minor mathematical errors were detected in the Rycon and Dig Assured bids; no change in
ranking of bidders occurs with the corrected amounts. We also noted that the Saber
Development bid signature page did not have the corporate seal, which we consider to be
insignificant. Otherwise no other errors or discrepancies in any submittals were noted. A copy
of the bid tabulation is attached.
The bid form included a series of alternate bid items for additional sewer replacement work in
the alley between First and Second Streets. Cullum also submitted the lowest bid for this work,
in the amount of$73,411.80.
We reviewed qualification information submitted by Cullum, and contacted several of the
references provided. Based on our review of the qualification information submitted, we see no
reason to believe that Cullum would be incapable of performing this work.
It is therefore recommended that City'of Wylie award the project to Cullum Pipe Systems, Inc.
for their low base bid of$232,464.90. If the City elects to accept the alternate bid items,the
contract amount should be adjusted to $305,876.70. Please let us know if there are any
comments or questions.
Very truly yours,
THE HOGAN CORPORATION
/Larry K. uspn, F.E.
1 jXecutiveyce President
/ Mem ercl8onsuiting Engineers Council of Texas 18333 Preston Road, Suite 455
��* Member, American Consulting Engineers Council Dallas, Texas 75252
TEL: (972) 380-4646
FAX: (972) 380-4633
City of Wylie Bias Received-
MISCELLANEOUS SANITARY SEWER IMPROVEMENTS April 18,2002,11 a.m..
BID SUMMARY
Cullum Roe Systems Pee-Con Saber ,.Jw„a Rican C-Con Services Dig Assured LC.Brawn Cont. Moss Construction JUS Tn-Con Services Morrow Cons. -
Item Ea
a Qty. Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Rice Amount Unit Price Amount Unit Pride Amount Unit Pnce Amount Unit Pnce Amount Unit Price Mount
Base Bid Items -
1 2,054 LF.Furnish and install 8-inch PVC SOR-35 sewer pipe,al $26.50 $54,431.00 $35.00 $71,890.00 $26.00 $53,404.00 $27.00 $55,458.00 $28.00 $57,512.00 $24.33 $49,973.82 $37.56 $77,148.24 $43.60 $89,554.40 $41.75 $85,754.50 $46.00 $94,484.00 $45.00 $92,430.00
depths,xicludi g embedment,and removal of existing
sewer as required
2 2,595 LF.Furnish and instal 8-indi PVC pressure-rated pee,SCR- $27.20 $70,584.00 $36.00 $93,420.00 $27.00 $70,065.00 $34.00 $88,230.00 $29.00 $75,255.00 $24.92 $64,667.40 $46.42 $120,459.90 $44.50 $115,477.50 $40.43 $104,915.85 $49.50 $128,452.50 $47.00 $121,965.00
26(Class 160),as depths,eafudng embedment,and
removal of edging sewer as reSuire0
3 9 Ea. Remove and replace existing manhole with new, $1,880.00 $16,920.00 $1,850.00 $16,650.00 $2,500.00 $22,500.00 $1,900.00 $17,100.00 $2,200.00 $19,800.00 $2,903.62 $26,132.58 $4,293.08 $38,637.72 $2,050.00 $18,450.00 $1,961.25 $17,651.25 $2,500.00 $22,500.00 $3,050.00 $27,450.00
standard 4'diameter manhole,all depths
4 7 Ea. Furnish and install standard 4'diameter manhole,all $1,660.00 $11,620.00 $1,500.00 $10,500.00 $2,300.00 $16,100.00 $2,100.00 $14,700.00 $2,100.00 114,700.00 $2,221.29 $15,549.03 $2,568.08 $17,976.56 $1,540.00 $10,780.00 $1,454.40 $10,180.80 $2,000.00 $14,000.00 $2,415.00 $16,905.00
dephs
5 1 Ea. Furnish and install standard end-of-line deanout,all $150.00 $150.00 $350.00 $350.00 $425.00 $425.00 $375.00 $375.00 $500.00 $500.00 $864.97 $864.97 $401.25 $401.25 $300.00 $300.00 $455.74 $455.74 $500.00 $500.00 $385.00 $385.00
depths
6 2 Ea. For connecting existing 4'sewer ppe to proposed $50.00 $100.00 $50.00 $100.00 $300.00 $600.00 $800.00 $1,600.00 $500.00 $1,000.00 $793.58 $1,587.16 $172.50 $345.00 $400.00 $800.00 $250.00 $500.00 $500.00 $1,000.00 $800.00 $1,600.00
manholes
7 2 Ea. For connecting esting 6'sewer ppetoproposed $65.00 $130.00 $50.00 $100.00 $350.00 $700.00 $800.00 $1,600.00 $500.00 $1,000.00 $793.58 $1,587.16 $172.50 $345.00 $425.00 $850.00 $300.00 $600.00 $500.00 $1,000.00 $800.00 $1,600.00
manholes
8 3 Ea. For connecting existing 8'sewer pipe to proposed $75.00 $225.00 $50.00 $150.00 $375.00 $1,125.00 $800.00 $2,400.00 8500.00 $1,500.00 $1,118.99 $3,356.97 $172.50 $517.50 $460.00 $1,380.00 $450.00 $1,350.00 $750.00 $2,250.00 $800.00 $2,400.00
manholes
9 2 Ea. For connecting edging 10'sewer pipe to pofwsed $100.00 $200.00 $100.00 $200.00 $450.00 1900.00 $800.00 $1,600.00 $600.00 $1,200.00 $1,190.37 $2,380.74 $172.50 $345.00 $500.00 $1,000.00 $550.00 $1,100.00 $1,000.00 $2,000.00 $900.00 $1,800.00
manholes
10 4 Ea. For connecting ousting 12'sewer pipe to proposed $120.00 $480.00 $100.00 $400.00 $750.00 $3,000.00 $800.00 $3,200.00 $600.00 $2,400.00 $1,388.37 $5,553.48 $172.50 $690.00 $550.00 $2,200.00 $650.00 $2,600.00 $1,200.00 $4,800.00 $1,000.00 $4,000.00
manholes
11 101 Ea. For disconnecting and reconnecting 4'sewer service 04$410.130 $41,410.00 $350.00 $35,350.00 8455.00 $45,955.00 $500.00 $50,500.00 $700.00 $70,700.00 $525.06 $53,031.06 $426.22 $43,048.22 $380.00 $38,380.00 $588.00 $59,388.00 $500.00 $50,500.00 $850.00 $85,850.00
connections,indudirg locating exsbng service Lateral,
eye to main,Service lead.2-way clearout at property
lines,and connection to private sewer
12 700 LF.Furnish and install 6'PVC water pipe,AWWA C900, $19.50 $13,650.00 $37.00 $25,900.00 $21.00 $14,700.00 $25.00 $17,500.00 $30.00 $21,000.00 $30.22 $21,154.00 $32.32 $22,624.00 $34.70 $24,290.00 $29.57 $20,699.00 $45.00 $31,500.00 $21.00 $14,700.00
Class 150,including ductile eon fittings,embedment,
connecting to and abandonment of existing water main
13 18 Ea. Fsr disconnecting and reconnecting edsdng l'water 8315.00 $5,670.00 $350.00 $6,300.00 $400.00 $7,200.00 $400.00 $7,200.00 $400.00 $7,200.00 $781.94 $14,074.92 $426.22 $7,671.96 $440.00 $7,920.00 $425.50 $8,559.00 $450.00 $8,100.00 $650.00 $11,700.00
service,including new service tubing,tap to new main, _
and all necessary fittings
14 5,349 LF.Furnish,install,and maintain trench safety system $0.10 $534.90 $0.50 $2,674.50 $3.00 $16,047.00 $2.00 $10,698.00 $0.50 $2,674.50 $1.43 $7,649.07 $1.00 $5,349.00 $0.20 $1,069.80 $0.87 $4,653.63 $0.10 $534.90 $3.00 $16,047.00
15 625 LF.Sawcut,repave and replace existing concrete $22.00 $13,750.00 $25.00 $15,625.00 $44.00 $27,500.00 $25.00 $15,625.00 $30.00 $18,750.00 $43.67 $27,293.75 $15.87 $9,918.75 $51.60 $32,250.00 $52.50 $32,812.50 $21.00 $13,125.00 $65.00 $40,625.00
pavement,complete in pace,as measured along the
centerline of new pipe installed
16 14$LF.Sawcut,renewe andrepace edstirgasphao pavement, $18.00 $2,610.00 $16.50 $2,392.50 $40.00 $5,800.00 $15.00 $2,175.00 $25.00 43,625.00 $36.57 $5,302.65 $13.12 $1,902.40 $39.00 $5,655.00 $12.90 $1,870.50 $18.00 $2,610.00 $02.00 $7,540.00
complete in peke,as measured along the centerline of
new pipe installed
Total-Base Bin Mount $232,464.90 $282,002.00 $286,021.00 $28B,961,00; $2^8,816.50 $300,•158.76. $347,380.50 $350,356.70 $353,090.77 $377,356.40 $446,997.00
Alternate Bid Items ..
Al 1,768 LF.Furnish and instal 8-inch PVC SOR-35 sewer pipe,al $25.00 $44,200.00 $35.00 $61,880.00 $26.00 $45,968.00 $28.00 $49,504.00 $28.00 $49,504.00 $24.23 $42,838.64 $37.56 $66,406.08 $37.20 $65,769.6,0 $39.30 $69,482.40 $46.00 $81,328.00 $45.00 $79,560.00
depths,Including embedment,and removal of edging
sewer as required
A2 3 Ea. Rene and replace existing manhole with new, $1,860.00 $5,640.00 $1,850.00 $5,550.00 $2,400.00 $7,200.00 $2,100.00 $6,300.00 $2,200.00 $6,600.00 $3,046.40 $9,139.20 $4,293.08 $12,879.24 $2,050.00 $6,150.00 f1,842.58 f5,527.74 f2,500.00 f7,500.00 $3,050.00 $9,150.00
standard 4'diameter manhole,al depths
A3 3 Ea. Furnish and instal standard 4'diameter manhole,all $1,660.00 $4,980.00 $1,500.00 $4,500.00 $2,300.00 $6,900.00 $2,000.00 $6,000.00 $2,100.00 16,300.00 $2,221.29 $6,663.87 $2,568.08 $7,709.24 $1,485.00 $4,455.00 $1,465.65 $4,396.95 $2,000.00 $6,000.00 $2,415.00 $7,245.00
depths
A4 1 Ea. Furnish and instal standard end-of•line deanout,all $150.00 $150.00 $350.00 $350.00 $425.00 $425.00 $500.00 $500.00 $500.00 $500.00 $772.17 $772.17 $401.25 $401.25 $300.00 $300.00 $455.74 $455.74 8500.00 $500.00 $385.00 $385.00
depths
A5 3 Ea. For connecting existing 8'sewer pipe to proposed $75.00 $225.00 $50.00 $150.00 8375.00 $1,125.00 $800.00 $2,400.00 $500.00 $1,500.00 $1,118.99 $3,356.97 $172.50 $517.50 $460.00 $1,380.00 8450.60 $1,350.00 $750.00 $2,250.00 $800.00 $2,400.00
manholes
A6 44 Ea. Fordisconneding and reconnecting 4'Sewer service $410.00 $18,040.00 $350.00 $15,400.00 $455.00 $20,020.00 $350.00 $15,400.00 $700.00 $30,800.00 $920.59 $40,505.% $426.22 $18,753.68 $345.00 $15,180.00 $608.00 $26,752.00 $429.00 $18,876.00 $850.00 $37,400.00
connections,oduding loca0rg existing service lateral,
wee to main,service lead.2-way deanout at property
lines,and connection to pnwate Sewer
A7 1,768 LF.Furnish,instal,and maintain trench safety syxem $0.10 $176.80 $0.50 $884.00 $3.00 $5,304.00_ $2.00 $3,536.00 $0.50 $884.00 $1.43 $2,528.24 $1.00 $1,768.00 $0.20 $353.60 $0.87 $1,538.16 80.30 $176.80 $3.00 85,304.00
Total-ASternate Bid Mount $73,411.80 $88,714.00 $86,942.00 $83,640.00 $9.3,088.00
8104,805.05 $108,429.99 $93,588.20 9109,502.99 $116,630.80 S141,444.00
_
Grand Total-Base Bid plus Alternate Bid $305,876.70 $370,716.00 $372,963.00 $373,601.00 6394,904.50 ''8405,963.81 $455,810.49 $443,944.90 $462,593.76 $493,987.20 $588,441.00
•
111C 002.58.20 THE HOGAN CDRPORAT8I Page 1
01/29/01 16:44 FAX 972 380 4633 THE HOGAN CORPORATION -, WYLIE-PRICE Ci3]003/003
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1999 BOND PACKAGE
SEWER IMPROVEMENTS
CITY OF WYLIE, TEXAS
THE HOGAN CORPORATION
Engineers • Planners • Consultants
De10 - Amen •San Antonio
WYLIE CITY COUNCIL
AGENDA ITEM NO. C .
May 28, 2002
Issue
Hold a public hearing and consider a recommendation to the City Council regarding a change in
zoning from Community Retail(CR)to Planned Development District(PD)for Retirement Housing,
being a 5.139 acre tract of land generally located east of State Highway 78 South and south of East
Kirby Street(F.M. 544), and being situated in the E.C. Davidson Survey,Abstract No. 267, City of
Wylie, Collin County,Texas,and being a portion ofthe called 5.232 acre tract described in a deed to
Ross S.Bagwell and Paula D. Bagwell,Agland Chemical Money Purchase Plan and Agland Chemical
Profit Sharing Plan as recorded in County Clerk's File No. 94-0078165, Deed Records of Collin
County, Texas. (Zoning Case 2002-03)
Background
The applicant is requesting rezoning of the subject property from Community Retail (CR) to a
Planned Development (PD) District in order to develop 150 attached dwelling units and common
community center, as a retirement residential community restricted to senior citizens. The property
totals 5.139 acres in size.
Properties abutting the subject property to the north and west are zoned Community Retail(CR)
District and are developed and occupied by Brookshire's grocery and the hospital respectively.
Properties abutting to the east and south are currently zoned Single Family Residential(SF-8.5)and
developed with single family residences on 7,300 square feet lots(the old SF-3 zoning).
The property is effectively landlocked, accessible from State Highway 78 only by a platted 28 feet
wide access easement along the western boundary ofthe Brookshire's property and by the residential
Valentine Lane to the southeast. An east-to-west flow,60 feet wide drainage easement transects the
southern portion of the property, separating the adjacent residences.
Public Comment Forms were mailed to fifty(50)property owners within 200 feet of this request.
Five Comment Forms had been returned at the time of posting,two favoring and three opposing the
request.
Financial Considerations
Zoning Application Fee—Paid
Other Considerations
1. The Comprehensive Plan recommends Commercial uses,including retail and offices,for this
property. However,the property's limited access and visibility from a public street as well as
the adjacency to single-family residences limit its attractiveness for retail uses on
uncoordinated,independent lots,and support its use for some attached residential use such as
that proposed.
2. National and local demand for specialized housing for senior citizens (55 years of age and
older)is increasing,to serve the aging"baby-boomers"with increased longevity. Such senior
housing is generally divided into the following three groups, each with special design needs
and characteristics, and each is addressed differently within the Zoning Ordinance.
a. Independent Living: Provides no on-site medical or personal assistance to individuals
with normal physical and mental capacities. The proposed project clearly conforms to this
definition. Such dwellings are classified and regulated as Multifamily Residential by the
Wylie Zoning Ordinance and are permitted within the Community Retail District only as
part of a mixed-use development or as a Planned Development District.
b. Assisted Living: Provides some medical and personal assistance to individuals with some
level of physical and mental impairment. The proposed project does not conform to this
definition. Such dwellings are classified and regulated as Assisted Living Apartments by
the Wylie Zoning Ordinance and are permitted by right within the Community Retail
District, and allow reduced parking and have no density limits.
c. Nursing/Convalescent Home: Provides full medical and personal assistance to individuals
with severe physical and mental impairments. The proposed project does not comply with
this definition. Such dwellings are permitted by right within the Community Retail
District.
3. Lack of visibility from S.H. 78 limits the potential of the subject property to support major,free-
standing and uncoordinated commercial uses. The most appropriate commercial uses for such an
isolated site are specialty retail uses and offices, cooperatively subordinate to the adjacent
Brookshire's and/or the hospital/health care offices. Signage and visibility are limited from the
S.H. 78 frontages unless special arrangements are made with Brookshire's or the hospital for joint
use of their properties.
4. All vehicular access to the subject property will be by a 28 feet wide platted access easement
across Brookshire's property. Egress/ingress by the residential Valentine Lane will be restricted
to emergency vehicles only. This restricted access limits the potential of the subject property to
support either higher-density commercial or traditional apartment development.
5. The proposed Development Conditions of the PD specifically limit the occupancy of the dwelling
units to senior citizens or persons 55 years of age and older. The Zoning Ordinance has no
separate definition for Independent Senior Living, and groups such with other Multifamily
apartments which are allowed in the CR District only when part of a mixed-use development with
dedicated permanent nonresidential uses such as food services,personal services or retail or as a
PD.
6. The Development Conditions of the PD will establish in perpetuity the initial construction and
occupancy characteristics of the complex, and these differ from the current requirements of the
Zoning Ordinance as follows:
Devekpinent Proposed Required Requirements of the
Condition vfthe PD Zoning finance
Density, 29 dwelling units per acre 15 d. u. per ac. as MF
Side Yard n/ 54 feet 10 feet side yard in CR
but 120 feet w/height and
"'lancet/ail Res. Proximity Slope
Dwelling S ize All 2 Bedroom 2BR=900 s.f.
75 @ 750 s.£ &75 @ 843 s.f.
Kitchens Required in all units Not allowed in Assisted Living
Required in traditional MF
Building 2 story&40 ft. for residences 2 story&36 ft. in CR
sleight adjacent to east property line no floor limit&40 ft. in MF
3 story&40 ft. for other residences
46 ft. for community center
Facing property line=75%masonry
Exterior Wall &25% siding
Materials Face interior court yard=25% 100%masonry all walls
masonry& 75% siding
Face breezeway=100% siding
1.5/d.0+1/10 d.u. guest=240 for MF
Parkin. 1/d.u. + 1/5 d.u. guest= 180 0.5/d.u.+1/employee+1/5 bed rooms
9 ft. by 18 ft. spaces guest=+/-230 for Assisted Living
10 ft. by 20 ft. spaces
7. The PD Development Conditions limit the maximum number of dwellings to 150 units, which
reflects a density of 29.19 dwelling units per acre. The City of Wylie has limited apartment
development to 15 dwelling units per acre since at least 1985. A survey of the Independent
Living requirements of ten other communities(see attached tabulation)reveals that nine allow
densities greater than 15 dwellings per acre,with the highest densities being Garland,allowing 36
units per acre in the Health Care District, and Plano allowing 45 dwelling per acre in Multifamily
Districts. Recent Multifamily developments in Wylie have been built to 15 dwelling units per acre
(Cascades), but existing apartments built under previous codes reflect densities of 20 (Rustic
Oaks)to 34 (Lakeside Village) dwelling units per acre. The applicant has constructed similar
developments of 36 d.u./ac. in Granbury,29.5 d.u./ac. in McKinney and 15 d.u./ac.in Mesquite.
8. The Planning &Zoning Commission stipulated that those dwellings along the eastern property
line be no more than two stories,and the Development Conditions have been revised to state this
requirement. The Development Conditions restrict the units adjacent to the eastern property line
to two stories and a height of 40 feet. The Development Plan illustrates that units on the north
and south ends of the eastern building will still be three stories in height,but will be solid walls
with no window opening facing east. The PD Conditions permit three stories and a maximum
height of 40 feet for all other residential buildings, and a 46 foot height for the common
community room. Section 4.2 of the Zoning Ordinance restricts all buildings within the CR
District to a maximum of 2 stories and 36 feet. Buildings within the Multifamily District are
limited to 40 feet. Most of the communities surveyed permit 3 stories for senior housing, but
most restrict building height to 36 feet or less(see attached tabulation).
9. The Development Conditions require buildings to be setback from adjacent residential property
lines a distance of 54 feet, although this setback is actually 64 feet (54 ft. setback plus 10 ft.
alley) on the east and 115 ft on the south). The Residential Proximity Slope requirements of
Section 7.1 of the Zoning Ordinance,which would require a setback of 120 feet,will not apply.
10. The PD drequires a minimum of 75 percent approved masonry for exterior walls facing the
property lines and a minimum of 25 percent masonry facing the central courtyard. The fronts of
all residential units will face central breezeways and require no masonry. Section 4.1.F of the
Zoning Ordinance currently requires 100 percent masonry for all buildings within the CR District,
although the previous Ordinance required an average of 75 percent on all sides of residential
buildings. Five other communities permit 75 percent masonry,but on all sides.
11. The PD requires one parking space plus guest parking for each dwelling, as permitted by the
Zoning Ordinance for Assisted Living apartments intended for physically impaired persons. The
Ordinance requires 1.5 parking spaces per unit plus guest parking for traditional Multifamily
dwellings which this proposal more closely reflects. The PD requires no additional guest parking.
The PD allows parking spaces to measure 9 feet wide by 18 feet long, compared to Wylie's
required 10 feet by 20 feet.
Board/Commission Recommendation
At the May 7, 2002, Planning and Zoning Commission meeting, the Commission voted 4-2 to
recommend approval of the PD with the stipulations that the number of stories along the east side of
the property abutting the residential subdivision be decreased from three to two stories, and that
vehicular access be provided from the subject property to the hospital property. The applicant agreed
to these stipulations and the Development Conditions(attached as Exhibit B)reflect these revisions.
Staff Recommendation
Denial.
Unique location and adjacency ofthe site favor attached residential uses such as is proposed,more so
than commercial uses,and both Assisted Living and traditional Multifamily apartments are permitted
by right by the CR zoning. The Conditions of the PD expressly limit the occupancy of the proposed
development to senior citizens.
However, the proposed density of 29 dwelling units per acre is an inappropriate variance from
Wylie's long-held philosophy of limiting multifamily residential density to 15 dwellings per acre.
Additional variances related to this higher density,such as increased building height,reduced parking
and reduced setback from abutting residential uses, are also unjustified.
The Departments of Planning, Engineering, Development Services, Public Works and Fire concur
with this recommendation.
Attachments
Ordinance with Development Conditions for the Planned Development District
Development Plan
Location Map
Staff Survey of Independent Living Requirements for Other Communities
Notification List and Map,with Responses
I , , _
Prepare' iii ' evie 0 by inane City Mana val
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF WYLIE, AS HERETOFORE AMENDED,
SO AS TO CHANGE THE ZONING ON THE HEREINAFTER
DESCRIBED PROPERTY,ZONING CASE NUMBER 2002-03,
TO PLANNED DEVELOPMENT (PD) DISTRICT
CLASSIFICATION;PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the Planning and Zoning Commission and the governing body of the City of
Wylie, Texas,in compliance with the laws of the State of Texas with reference to the amendment of
the Comprehensive Zoning Ordinance,have given the requisite notices by publication and otherwise,
and after holding due hearings and affording a full and fair hearing to all property owners generally
and to owners of the affected property,the governing body of the City is of the opinion and finds that
the Comprehensive Zoning Ordinance and Map should be amended;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1.
That the Comprehensive Zoning Ordinance of the City of Wylie, Texas,be, and the same is
hereby,amended by amending the Zoning Map of the City of Wylie,to give the hereinafter described
property a new zoning classification of Agriculture (A) District Classification with a Specific Use
Permit(SUP),said property being described in Exhibit"A"and Exhibit`B"attached hereto and made
a part hereof for all purposes.
SECTION 2.
That all ordinances of the City in conflict with the provisions of this ordinance be, and the
same are hereby,repealed and all other ordinances of the City not in conflict with the provisions of
this ordinance shall remain in full force and effect.
SECTION 3.
That the above described property shall be used only in the manner and for the purposes
provided for in the Comprehensive Zoning Ordinance of the City,as amended herein by the granting
of this zoning classification. Development shall conform to the Site Plan, attached hereto as Exhibit
`B"
SECTION 4.
Any person, firm or corporation violating any of the provisions of this ordinance or the
Comprehensive Zoning Ordinance,as amended hereby,commits an unlawful act and shall be subject
to the general penalty provisions of Section 38 of the Zoning Ordinance,as the same now exists or is
hereafter amended.
SECTION 5.
Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be
adjudged or held to be unconstitutional,illegal or invalid,the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid,
illegal or unconstitutional,and shall not affect the validity ofthe Comprehensive Zoning Ordinance as
a whole.
SECTION 6.
This ordinance shall be in full force and effect from and after its adoption by the City Council
and publication of its caption as the law and the City Charter provide in such cases.
SECTION 7.
The repeal of any ordinance,or parts thereof,by the enactment of this Ordinance,shall not be
construed as abandoning any action now pending under or by virtue of such ordinance;nor shall it
have the effect of discontinuing,abating,modifying or altering any penalty accruing or to accrue,nor
as effecting any rights of the municipality under any section or provisions of any ordinances at the
time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas, this day of , 2002.
By
John Mondy,Mayor
ATTEST:
Barbara Salinas, City Secretary
Exhibit"A"
Property Description
ZC#2002-03
BEING a 5.139 acre tract of land situated in the E.C. Davidson Survey,Abstract No. 267, City of
Wylie, Collin County, Texas and being a portion of that called 5.232 acre tract of land described in
deed to Ross S. Bagwell, Paula D. Bagwell, Agland Chemical Money Purchase Plan and Agland
Chemical Profit Sharing Plan recorded in County Clerk's File No. 94-0078165, Deed Records of
Collin County, Texas(DRCCT), said 5.139 acre tract of land being more particularly described as
follows:
BEGINNING at a 1/2-inch iron rod found for the northeast corner of said 5.232 acre tract of land,
same being the southeast corner of Lot 4, Block A of the MARTINEZ ADDITION, Phase III, an
addition to the City of Wylie described by plat recorded in Cabinet M, Page 17, Plat Records of
Collin County, Texas (PRCCT), and being in the west line of the HOLIDAY TERRACE First
Installment, an addition to the City of Wylie described by plat recorded in Volume 3, Page 96,
PRCCT and from which a 5/8-inch iron rod with cap found in the southerly right-of-way line ofKirby
Street, same being the northeast corner of Lot 6, Block A of said MARTINEZ ADDITION bears
North 00E02'00"West, a distance of 634.23 feet;
THENCE, South 00E02'00"East along the common line of said 5.232 acre tract of land and said
HOLIDAY TERRACE First Installment at a distance of 663.69 feet, passing a 3/8-inch iron rod
found for the point of intersection of said common line with the southerly right-of-way line of
Valentine Lane(a 50-foot right-of-way),continuing along said common line in all for a total distance
of 787.16 feet (Deed— 802.51'), to a 5/8-inch iron rod with cap stamped `Bury+Partners" set for
corner in the north line of WESTWIND MEADOWS, an addition to the City of Wylie described by
plat recorded in Cabinet B, Page 205, PRCCT;
THENCE, North 88E51'25"West along the north line of said WESTWIND MEADOWS and the
north line of WESTWIND MEADOWS No. 2 an addition to the City of Wylie described by plat
recorded in Cabinet C, Page 706, PRCCT, a distance of 311.64 feet, (Deed N 88E13'59" W,
311.48'),to a 5/8-inch iron rod with cap stamped`Bury+Partners"set for corner in the most easterly
line of that called 871,654 square foot tract of land described in deed to Bariatric Care Center of
Texas, Inc. recorded in.Volume 4621, Page 1555, DRCCT;
THENCE, along the common line of said 5.232 acre tract of land and said Bariatric Care tract of
land,the following:
North 00E03'07"West,a distance of 398.88 feet(Deed—N 00E03'07"W,411.08'),to a%z-
inch iron rod found for corner;
North 32E30'04"West, a distance of 182.55 feet, (Deed N 32E32'07"W, 182.65'),to a
5/8-inch iron rod with cap stamped `Bury+Partners" set for the most westerly northwest
corner of said 5.232 acre tract of land same being the most southerly corner of Lot 1,Block 1
of WYLIE SHOPPING VILLAGE NO. 1, an addition to the City of Wylie described by plat
recorded in Cabinet G, Page 542, PRCCT;
THENCE, along the common line of said 5.232 acre tract ofland and said Lot 1,Block 1 of WYLIE
CLTl'DDTi�T! 'TTT T A!'!1 ATII 1
North 57E26'21"East,a distance of 194.15 feet(Deed—N 57E27'53"E, 194.07'),to a 5/8-
inch iron rod with cap stamped "Bury+Partners"set for corner;
South 88E27'53"East, a distance of 171.16 feet,(Deed—S 88E28'00"E, 171.23'),to a 1/2-
inch iron rod found for corner;
North 01E33'34"East, a distance of 130.00 feet,(Deed—N 01E32'00"E, 130.00'),to a 1/2-
inch iron rod found for the most northerly southeast corner of said Lot 1,Block B and being
in the south line of said Lot 4, Block A of the MARTINEZ ADDITION, Phase III;
THENCE, South 88E35'39"East along the common line of said 5.232 acre tract of land and said Lot
4, Block A, a distance of 71.49 feet (Deed S 88E28'00" E, 71.24'), to the POINT OF
BEGINNING and CONTAINING a computed area of 223,867 square feet or 5.139 acres of land.
EXHIBIT"B"
DEVELOPMENT CONDITIONS
Wylie Retirement Community
Zoning Case#2002-03
General Conditions:
1. This Planned Development District shall not affect any regulation found within the Code of
Ordinances, except as specifically provided herein.
2. All regulations of the Community Retail (CR) District set forth in Section 4.1.B of the
Comprehensive Zoning Ordinance are included by reference and shall apply except as
provided herein. Only the Base Standards ofthe Non-residential Design Requirements as set
forth in Section 4.4 ofthe Ordinance shall apply except as provided herein,and the Desirable
Points criteria shall not apply.
Special Conditions:
1. The following uses shall be permitted within the District:
a. Retirement housing as such is defined and permitted by State and Federal Fair Housing
laws, including the condition that the facility publishes and adheres to the policies and
procedures that demonstrate their intent to meet all provisions of the Housing for Older
Persons Act of 1995. All occupied units shall be occupied by at least one person who is
fifty-five years of age or older at the time the unit is leased. Those persons legally
residing with an elderly resident may continue to reside at the facility for a period not to
exceed one year if the elderly person dies or is moved out of the facility for medical
reasons. Two dwelling units or suites may be designated and occupied by caretakers or
security personnel who are not subject to the disability or age restriction. Failure to
comply with this provision shall result in the facility being reclassified as a Multi-Family
Residential lodging and loss of Certificate of Occupancy.
b. Accessory uses to the retirement housing.
c. All uses permitted in the Community Retail District.
2. The maximum number of dwelling units permitted shall not exceed 150 units. 75 (50%) of
which shall be two bedroom units with a minimum of 750 square feet in size, and 75 (50%)
shall be two bedroom units with a minimum of 843 square feet in size. No dwelling unit shall
contain more than two bedrooms and no efficiency units shall be permitted.
3. Each dwelling unit shall have a full kitchen.
4. Buildings may be three stories, except for the residential units in that portion of the building
adjacent to the eastern property line andfacing the single-family houses on Mardi Grad Lane
which shall not exceed two stories in height. Overall building height shall not exceed 40 feet
for the residential portions of the facility and 46 feet for the community center(not including
the cupola).
5. The Residential Proximity Slope requirements of Section 7.1.D ofthe Zoning Ordinance shall
not apply. All buildings shall be set back from the east and south property lines a distance not
less than 54 feet.
6. Materials for exterior walls(facing outward toward the property line)shall be not less than 75
percent masonry and not more than 25 percent cementatious composite siding as approved
by the Building Official, and interior walls(facing the inner court yard)shall not be less than
25 percent masonry and more than 75 percent approved cementatious siding. Walls facing on
to the breezeways shall be 100 percent approved cementatious siding. These allowances are
exclusive of windows, doors and roof appendages such as dormers.
7. Parking shall be provided at a ratio of one space for every dwelling unit plus one space for
every five dwelling units for use as guest parking. Standard parking spaces shall measure at
least 9 feet by 18 feet, and handicapped spaces shall measure at least 8 feet by 18 feet with a
minimum f feet wide shared access walk/ramp for regular spaces and with an 8 feet wide
walk/ramp for van spaces or as permitted by TAS/ADA requirements.
8. Perimeter screening adjacent to residential districts shall be a 6 feet high masonry wall with no
openings along the entire length ofthe eastern property line and a 6 feet high high wood fence
with masonry columns on 100 foot centers along the project (north) side of the drainage
easement along the entire length of the south property line. Gates may be installed along the
south fence to access the drainage easement/open space corridor. Security fencing along the
north and west property lines (with non-residential adjacency) may be of wood or
combination of earthen berm, live screen and wood fence.
9. Catered group meals,not prepared on site,and medical services and other personal care may
be provided within the common community center room as well as within individual dwelling
units.
10. Access at Valentine Lane shall be for emergency vehicles only,by security methods approved
by the City of Wylie Fire Department.
11. Retirement housing and its accessory uses shall be in conformance with the development
standards set forth in the Development Plan.
12. Development of any use other than retirement housing and its accessory uses shall be in full
accordance with the Community Retail zoning standards, and shall require approval of a site
development plan.
13. The approved Development Plan shall serve as a Preliminary Plat for the retirement housing
complex.
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LOCATION MAP
ZONING CASE #2002-03
M/F and Independent Living Standards
i a
o� °Jcibilf/0 0 //,14- 1,0.1' s cps c„oo „„fie ,„,c,°
% Masonry 100% 90% 100% 80% 75% 100% 100% 75% 75% 75% 75%
25'-2 story 40'-2 story 35' -2 story
Height 36 40' 35' 35' 36'-3 story 35' 50'- 3 story 31'to TP 35' 35' 40' -3 story
Max#Stories 2 3 2.5 _ 2 3 3 3 by district 2 3 3
1.5/unit+
1/10 for 2/2br 1/unit+ 1/20 1 covered +
Parking Req guests 2/unit 1.5 + .5/br 2.5/3br 2/unit 2/unit 2/unit for guests .5/br 2/unit 2/unit
Sq. Ft./Unit 800 avg 500 min _ 800 avg 700 min 600 avg n/a
Efficiency 600 500 600 N/A 500
1 BR 750 700 650 600 650 475 725 650
2 BR 900 900 800 800 900 725 825 800
3 BR 1000 1000 1000 1000 1050 N/A 1100 1000
Units per acre
MF-1 15 12 16 12 15.5 15 12 12 12 45
MF-2 18 22 15 19 18 16 18 45
MF-3 18 20 25 45
Other Districts 36 21.5
NOTIFICATION REPORT
APPLICAN1 Texas Affordable Communities APPLICATION FILE #2002-03
25 Highland Park Village#100 Dallas,Texas 75205
# LK/ABSII LOT/TRACT I TAX I.D. # I PROPERTY OWNER NAME I ADDRESS
1 I I
Applicant 25 Highland Park Village#100
Texas Affordable Communities Dallas,Texas 75205
Wylie Shopping Village P.O.Box 1411
2 Blk 1 Lot 1 R-2446-001-0010-1 Brookshire Grocery Company Tyler,Texas 75710-1411
Martinez#3 . 2121 Quail Run Road
3 Blk A Lot 4 R-4260-00A-0040-1 Henry Martinez Wylie,Texas 75098
Holiday Terrace
900 Mardi Gras Lane
•
44•, BIk 1 Lot 7 R-1163-001-0070-1 Frances Simmons Wylie,Texas 75098 Holiday Terrace P.O. Box 747
5 BIk 1 Lot 8 R-1163-001-0080-1 Lois Leopard Wylie,Texas 75098
Holiday Terrace Stella Boecker 904 Mardi Gras Lane
6 BIk 1 9 R-1163-001-0090-1 c/o James Blakey Wylie,Texas 75098
Holiday Terrace
906 Mardi Gras Lane
7 BIk 1 10 R-1163-001-0100-1 Dorothy May Wylie,Texas 75098
Holiday Terrace 121 Brockway Drive
8 Blk 1 11 R-1163-001-0110-1 Hal Portman Rockwall,Texas 75032
Holiday Terrace
910 Mardi Gras Lane
9 BIk 1 12 R-1163-001-0120-1 D.W.Ward Wylie,Texas 75098
Holiday Terrace
1000 Mardi Gras Lane
10 Blk 1 13 R-1163-001-0130-1 Atha May Wigington Wylie,Texas 75098
Holiday Terrace
1002 Mardi Gras Lane
11 BIk 1 , 14 R-1163-001-0140-1 Pedro Estrada Wylie,Texas 75098
Holiday Terrace P.O.Box 217
12 Blk 1 •15 R-1163-001-0150-i Sarah Bartholomew Wylie,Texas 75098
Holiday Terrace • 1006 Mardi Gras Lane
13 Blk 1 16 R-1163-001-0160-1 Jennifer Boston Wylie,Texas 75098
Holiday Terrace
1008 Mardi Gras Lane
14 Blk 1 17 R-1163-001-0170-1 Bobby Sadler t • Wylie,Texas 75098
Holiday Terrace William Tunison P.O. Box 666
15 Blk 1 18 R-1163-001-0180-1 c/o Don Whitt Wylie,Texas 75098
Holiday Terrace 600 Valentine Lane
Wylie,Texas 75098
16 BIk 1 19 R-1163-001-0190-1 Gregory Hines W Y
Holiday Terrace 602 Valentine Lane
17 BIk 1 20 R-1163-001-0200-1 Kevin Zabcik Wylie, Texas 75098
Holiday Terrace 508 Valentine Lane
18 BIk 2 20 R-1163-002-0200-1 Joann Gibson Wylie,Texas 75098
i F ,
P.O.Box 2212
Holiday Terrace 75098
Wylie,Texas W I
19 Blk 2 21 R-1163-002-0210-1 Randall Wallace 1 Wyl007 Mardis as Lane
Holiday Terrace
20 Blk 2 22 R-1163-002-0220-1 Stanley Schultz Wylie,Texas 75098
Holiday Terrace 817 University Street
21 Blk 2 23 R-1163-002-0230-1 Arthur Garner Mineola,Texas 75773
Holiday Terrace
1003 Mardi Gras Lane
X22 Blk 2 24 R-1163-002-0240-1 Mary Bradley Wylie,Texas 75098
Holiday Terrace P.O. Box 273
23 Blk 2 25 R-1163-002-0250-1 J.C.Carr Wylie,Texas 75098
Holiday Terrace
911 Mardi Gras Lane
24 Blk 2 26 R-1163-002-0260-1 Dudley Sumners Wylie,Texas 75098
Holiday Terrace
P.O. Box 2212
25 Blk 2 27 R-1 163-002-0270-1 Randall Wallace Wylie,Texas 75098
Holiday Terrace
311 Willow Wood Street
26 Blk 2 28 R-1163-002-0280-1 Ralph Rozier, Ill Plano,Texas 75094
Holiday Terrace 817 University Street
27 BIk 2 29 R-1163-002-0290-1 Mary Garner Mineola,Texas 75773
Holiday Terrace
607 Valentine Lane
28 Blk 3 Lot 1 R-1163-003-0010-i Frank Prater Wylie,Texas 75098
0 Holiday Terrace
605 Valentine Lane
29 Blk 3 2 R-1163-003-0020-1 Joe Martinez Wylie,Texas 75098
Holiday Terrace
603 Valentine Lane
30 Blk 3 3 R-1163-003-0030-1 David Smith Wylie,Texas 75098
Holiday Terrace
601 Valentine Lane
X31 BIk 3 4 R-1163-003-0040-1 Helen Rogers Wylie,Texas 75098
Westwind Meadows 20920 Anza Ave#107
32 BIk 1 Lot 1 R-1179-001-0010-1 Timothy Long Torrance,CA 90503
Westwind Meadows 602 Willow Way
X33 Blk 1 2 R-1179-001-0020-1 Stephen Stalcup Wylie, Texas 75098
Westwind Meadows 600 Willow Way
34 BIk 1 3 R-1179-001-0030-1 Richard Riggs Wylie,Texas 75098
Westwind Meadows 508 Willow Way
35 Blk 1 4 R-1179-001-0040-1 Larry Fish Wylie,Texas 75098
Westwind Meadows 2000 Hwy. 78 North
36 Blk 4 4 R-1179-004-0040-1 City of Wylie Wylie,Texas 75098
Westwind Meadows#2 2000 Hwy. 78 North
37 BIk 1 I Lot 4A I R-1292-001-004A-1 City of Wylie Wylie,Texas 75098
Westwind Meadows#2 20920 Anza Ave#107
38 Blk 1 I 24 I R-1292-001-0240-1 Timothy Long Torrance,CA 90503
Westwind Meadows#2 608 Willow Way
39 Bik 1 I 25 I R-1292-001-0250-1 Peggy Tsukahara Wylie,Texas 75098
Westwind Meadows#2 610 Willow Way
40 Blk 1 I 26 I R-1292-001-0260-1 Edward Wanner Wylie,Texas 75098
Westwind Meadows#2 612 Willow Way
41 Blk i I 27 I R-1292-001-0270-i Dudley Davis Wylie,Texas 75098
s
Westwind Meadows #2 8120 Nations Way Bldg. 100
42 BIk 1 I 28 I R-1292-001-0280-1 Homeside Lending, Inc. Jacksonville,FL 32256
Westwind Meadows #2 5908 Pleasant Valley Road
43 BIk 1 I 29 I R-1292-001-0290-1 Dale Van Slyke Wylie,Texas 75098
Westwind Meadows#2 618 Willow Way
44 BIk 1 I 30 I R-1292-001-0300-1 Eileen Krei Wylie,Texas 75098
Westwind Meadows#2 620 Willow Way
45 BIk 1 I 31 I R-1292-001-0310-1 Bradley Durham Wylie,Texas 75098
Westwind Meadows#2 622 Willow Way
46 BIk 1 32 R-1292-001-0320-1 Jeffrey Hurse Wylie,Texas 75098
P.O. Box 454
47 Abst 267 Tract 6 R-6267-000-0060-1 Bariatric Care Center of Texas, Inc. Ann Arbor, MI 48106
P.O. Box 454
48 Abst 267 44 R-6267-000-0440-1 Bariatric Care Center of Texas, Inc. Ann Arbor, MI 48106
P.O. Box 454
49 Abst 267 45 R-6267-000-0450-1 Bariatric Care Center of Texas, Inc. Ann Arbor, MI 48106
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0 50 Abst 267 26 R-6267-000-0260-1 Ross Bagwell Claude,Texas 79019
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PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
2000 Highway 78 North
Wylie,Texas 75098
I am FOR the requested zoning as explained on the attached public notice for Zoning Case
#2002-03.
I am AGAINST the requested zoning as explained on the attached public notice for Zoning
Case#2002-03.
•
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,May 5, 2002,7:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,May 28, 2002,6:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Name: t--\'e 1-9 c().0• + ( f(
(please print
Address: Al 2- 1 (c S Lr‘ ,
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Signature: /I'24Yv ` )214,, 7
Date: 51 1p" I 0 ,s
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PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
2000 Highway 78 North
Wylie,Texas 75093
47 I am FOR the requested zoning as explained on the attached public notice for Zoning Case
#2002-03.
I am AGAINST the requested zoning as explained on the attached public notice for Zoning
Case 42002.03.
Date,Location&Time of
Planning&Zoning
Commission meeting! Tuesday,May 5,2002,7:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Date,Location it Time of
City Council meeting. Tuesday.May 28,2002,6:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
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PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
2000 Highway 78 North
Wylie,Texas 75098
I am FOR the requested zoning as explained on the attached public notice for Zoning Case
#2002-03.
—X- I am AGAINST the requested zoning as explained on the attached public notice for Zoning
Case#2002-03.
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,May 5, 2002,7:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
,Date,Location&Time of
City Council meeting: Tuesday,May 28, 2002,6:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
,, Name: Cr-e_ or \ ui��S
(please print)JJ 1
Address: COO \7esl€-NI‘,t'- 'e L ,k
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Signature:
Date:
COMMENTS:
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PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
2000 Highway 78 North
Wylie,Texas 75098
I am FOR the requested zoning as explained on the attached public notice for Zoning Case
#2002-03.
KI am AGAINST the requested zoning as explained on the attached public notice for Zoning
Case#2002-03.
•
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,May 5, 2002,7:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,May 28, 2002,6:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Name: r('a,r L, Lei
(please prin
Address: 1c03 Mara;tart'a; (,—c S
w(j /i e. ` co7 qE
Signature: filvtm. ,�..o Q`
Date: 511 YOa,
COMMENTS:
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PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
2000 Highway 78 North
Wylie,Texas 75098
I am FOR the requested zoning as explained on the attached public notice for Zoning Case
#2002-03.
/\ I am AGAINST the requested zoning as explained on the attached public notice for Zoning
Case#2002-03.
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,May 5, 2002,7:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,May 28, 2002,6:00 pm
Municipal Complex,2000 Highway 78 North,Wylie,Texas
Name: ST6PNE:i0 'i AL.CJ?
(please print) f
Address: (DOa I,Jt'(`Dw amy
Signature:
Date: 4(
COMMENTS:
WYLIE CITY COUNCIL
AGENDA ITEM NO. a.,
May 28, 2002
Issue
Consider and act upon acceptance of the Comprehensive Annual Financial Report after presentation by
the audit firm of Pattillo, Brown&Hill
Background
The Comprehensive Annual Financial Report (CAFR)for the fiscal year which ended September 30,
2001, including the Independent Auditors' Report, has been completed and will be presented to the
Council by the City's outside audit firm,Pattillo,Brown&Hill. The auditors will briefly discuss some of
the year's highlights and will answer questions the City Council may have regarding the report.
The FY 2000-2001 CAFR has been submitted to the Government Finance Officers Association for
review in the Certificate of Achievement for Excellence in Financial Reporting program. The CAFR for
the 1999-2000 fiscal year received this award and the award has now been received for the past twelve
consecutive years. We believe the FY 2000-2001 report continues to meet the Certificate of
Achievement program standards.
Financial Considerations
N/A
Other Considerations
The City's Charter,in Article VII,Municipal Finance, Section 13: Independent Audit,requires that at the
end of the fiscal year an independent audit be made of all accounts of the City by a certified public
accountant.
Staff Recommendation
The staff recommends that the City Council accept the 2000-2001 Comprehensive Annual Financial
Report.
Attachments
2000-2001 Comprehensive Annual Financial Report
I. A
Prepared by Revie j by 'inance City M ger Approval
WYLIE CITY COUNCIL
AGENDA ITEM NO. 3 .
May 28, 2002
Issue
Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal
Year 2002, beginning October 1, 2001, and ending September 30, 2002; repealing all conflicting
ordinances; containing a severability clause; and providing for an effective date.
Background
Assumptions that form the basis of revenue and expenditure projections are made in August preceding
the adoption of the budget in September. The mid-year review process enables the City to determine
the validity or accuracy of the assumptions. The process also contemplates that the City operates in a
dynamic environment and that actions are required to appropriately respond to the change in conditions.
This represents a change to both revenues and expenditures.
The proposed budget amendments consist of re-estimates of revenues in the General Fund, and
amendments to appropriations in the General,Utility,4B Sales Tax Revenue Funds and Fire Training
Center.
Financial Considerations
4B Sales Tax Fire Training
General Fund Utility Fund Revenue Fund Center
Mid-year Ending Fund Balance 1,744,480 2,725,590 475,840 96,620
Less: Net Increases in Expenditures (672,870) (96,870) (50,960) (68,000)
Estimated Ending Fund Balance 1,071,610 2,628,720 424,880 28,620
Original Budget Amended Budget
Total Expenditures 25,506,730 26,512,630
Total Revenues 17,617,360 17,802,560
Net Increase in Expenditures 1,005,900
Net Increase in Revenues 185,200
Other Considerations
The City Charter under Article 7, Municipal Finance, Section 4: Amendments After Adoption
"If during the fiscal year, the City Manager certifies that there are revenues available for
appropriation in excess of those estimated in the budget, the City Council may make
supplemental appropriations to fund other appropriations as desired."
Staff Recommendation
It is recommended that the City Council approve the amendments as proposed and adopt the ordinance
amending the Fiscal Year 2001-2002 Budget.
Attachments
Attachment 1 —Combined Summary
Attachment 2— Summary of Proposed Changes
Attachment 3 —Proposed Mid-Year Budget Amendments—Narrative
Mid-Year Budget Ordinance
r
Pr red by Reviewed by nance ity Man er royal
ATTACHMENT 3
PROPOSED FISCAL YEAR 2002 MID-YEAR BUDGET AMENDMENTS
NARRATIVE
GENERAL FUND
REVENUES
• $11,010 in Lake Patrol Revenues. Original budget was $30,000; new March
2002 contract came in at $41,010.
• $20,800 ETMC Transport Fees. Fees paid to the City for the transporting of
patients by the Fire ambulance service. ETMC pays $50 each for a two-person
crew who transports a patient. This revenue estimate is base on 260 responses
being made in FY2002. Some Fire ambulance responses do not result in a
transport run.
• $4,240 State Library Grant. This funding is from a State grant for direct aid to
library's. The Library is going to purchase a database program that provides
sample tests for GRE, GED, SAT, ACT and career exams. Promotional materials
will be prepared to advertise the availability of this service to the public.
• $101,470 in Intergovernmental Revenue. Collin County Parks Grant. The
County has awarded the City a park improvement grant for the Oaks Meadow
area. This grant requires both cash and in kind matches for the park
improvements. The cash match required is for $47,680; the in kind is $61,150
from developers and $3,150 from the City.
• $47,680 in Parkland Dedication Fees. These fees will be used to provide the
cash match requirement for the Collin County Parks Grant. There are collected
Parkland Dedication Fees available to appropriate for this purpose in a Parkland
Dedication escrow account.
EXPENDITURES
Municipal Court
• $4,860 for Computer Hardware & Software. The new Municipal Court
System installation process started in late FY2001 and finished up in December
2001. This request is in addition to the $25,870 budgeted in FY2001. The
additional expenses needed to complete this system included computer
equipment, hardware, and software requirements necessary for the installation and
maintenance of the system. Other costs included electrical wiring, cable
installation, data conversion assistance and installation of all hardware/software.
The final costs to complete the system are available from collected Court
Technology Fees. This is a clean up item.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE I
ATTACHMENT 3
Finance
• $18,780 for Personal Services. Budget Analysis position, salary $13,590 and
$5,190 in benefits. The personal services costs are for the balance of the fiscal
year. Total personal services cost for a full year for this position is $56,340.
• $4,000 for Personal Services. This request is for additional overtime due to work
backlogs, increased workloads and preparing for new major projects. Some of the
major projects that Finance will be working on include a Water & Sewer Rate
Study, selection process for new outside auditors, a new depository contract and
new finance system. The Personal Services cost for this request includes $3,300 in
overtime and $700 in associated benefits. Current overtime budget is $5,000.
Facilities & Fleet
• $16,500 for Building Maintenance. Requesting $16,500 to cover the costs of
replacing two roof top HVAC units at the Municipal Complex. This unbudgeted
expense was incurred because parts were no longer available to make necessary
repairs to the units. Should additional funds become available, it would be prudent
to begin replacing some of the other older units in this fiscal year. Clean up item.
• $5,000 for Building Maintenance. Repair flooring in Dispatch center, safety
hazard ($1,500). Repaint Fire Stations ($1,000). Repair bay floors at both Fire
Stations, safety hazard ($1,500). Repair Station 1 generator ($1,000). These items
are unforeseen repairs that need to be done. Work has not commenced on these
repairs.
Worker Compensation
• $37,860 for Workers Compensation Premiums. FY2002 additional Workers
Comp premiums are composed of two elements, $20,560 adjustment for FY2001
W/C audit and a re-calculated premium of$28,540 for FY2002. The total amount
of$49,100 broken down by fund is: G/F $37,860, U/F $10,070, WEDC $80, 4B
Sales Tax Revenue Fund $960 and Dispatch Services $130. The premium
increases are due to several factors; additions to staffing, increases in salaries
from market adjustments and Step Plan increases and adjustments to the City's
experience factors from increased claims. Clean up item.
Combined Services
• $10,000 for Advertising. The current budget for this account is $15,200 and
$12,390 has been spent through March 31. This is the account where the City
Secretary publishes legal notices and ordinances. Planning advertises P & Z
items, Human Resources places job ads, and Purchasing/City Engineer advertise
bids. FY2001 - $21,801
• $70,000 for Court and Legal Costs. These funds are needed to cover the costs
of the Lanny Payne suit.
• $180,000 for Land Purchase. Land purchase, City Council May 6, 2002.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 2
ATTACHMENT 3
• $5,000 for Travel and Training. This is funding is for the establishment of a
general use budget for travel and training. Current plans include customer service
training for all city employees and a staff retreat.
• $5,000 for Special Services. Staff is requesting an additional $5,000 to finish out
the year. Current Budget is $15,000 and April YTD charges are $14,547.
Activities currently budgeted in this account include Student Government Day,
Employee Assistance Program, employee functions and various sponsorships.
• $10,000 for Utilities - Electric. If the electric utilities consumption for municipal
facilities continues at the current rate, we could anticipate a budget shortfall of
$10,000 in this line item. Staff, therefore, is requesting an increase of$10,000 in
this line item. Current budget is $75,000.
• $7,490 for Utilities - Electric. Replace transformer at Community Park. Existing
transformer was undersized for the new field lights at the park. Clean up item.
• $25,000 for Utilities - Water. This account budgets water usage for all City
buildings and parks. The increase in water consumption is due to the addition of
new City buildings and the growth in watered park acreage. The average water
consumption of water in dollars for the past two fiscal years is $56,300. The
current fiscal year budget in $32,000.
• $6,340 Solid Waste Collection/Disposal. Cleanup/Greenup costs for this year
totaled $31,344 versus a budgeted amount of$25,000. Expenditures consisted of
$27,692 for hauling/disposal, $630 for fencing, $2,400 for gravel and $622 for
promotional materials. Clean up item.
Police
• $40,670 for Lake Patrol. The Lake Patrol contract is usually negotiated each
March and the extra patrols start on the Memorial Day holiday. The contracted
amount came in much higher due to increases in our salary structure. However,
during the budget process the expenditure part of the contract was not
appropriated. The Personal Services cost of this program includes; $28,990 for
overtime, $390 for supervisor salaries, $300 for clerical support and $5,910 in
associated benefits. Other costs include$1,000 for fuel & lubricants, $4,080 for
vehicle expense and $340 for liability insurance. The liability insurance is
budgeted in the Combined Services department. The total revenue from this
contract will be $41,010.
Animal Control
• $4,490 for Personal Services. Department is requesting an additional 490 part-
time hours on a temporary basis for this spring and summer. A part-time
employee was used to work additional hours to cover the training time for the new
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 3
ATTACHMENT 3
Animal Control Officer (ACO). The ACO is currently working with out any part-
time help. The part-time salary costs are $4,170 and $320 for associated benefits.
Currently the part-time position is budgeted at 1,040 hours. Total personal
services cost for 1,530 hours would be $14,340.
• $3,920 for Capital Outlay. Staff has received an estimate to refinish the cage
area of the Animal Shelter. The total project costs to remodel the cage area is
$12,920. The Animal Shelter Fund has $9,000 available to complete the financing
for this project.
Fire
• $38,160 for Personal Services. Salary costs for Fire ambulance runs consists of
$9,390 in overtime for full time employees, $24,320 in part-time salaries and
$4,540 in associated benefits. Fire ambulance service expenditures were not
budgeted in the original FY2002 budget. The budget is based on the Fire
department making an estimated 260 responses during the year. The above costs
are offset by the $20,800 in revenues received from ETMC Transport fees. The
difference of$17,360 between revenues and expenditures will be made up from
increases in revenues from St. Paul.
• ($14,000) in Contractual Services. Handheld infrared camera system originally
budgeted as a contractual services item, needs to be re-budgeted as a capital item.
This account is to be reduced and transferred to a capital account. Clean up item.
• $14,000 for Major Tools, Machinery & Equipment. Handheld infrared camera
system that was previously budgeted in contractual services and has been
reclassified as a capital item. Purchasing has placed the purchase order for this
system on hold. Clean up item.
Planning
• $2,480 for Personal Services. This is the amount needed to reclassify the
Secretary 1 to Administrative Secretary for the balance of this fiscal year. The
position requires above average administrative skills and specialized knowledge.
Position has a high level of contact with the public, interdepartmental staff and
appointed/elected officials. The position requires compiling of correspondences,
legal communiqués and attends night meetings to maintain official minutes.
Annual additional cost for this employee upgrade would be $6,190.
Building Inspections
• $2,960 for Personal Services. These funds are needed to cover the overtime costs
incurred by the department on the remodel of City Hall. Clean up item.
• $1,270 for Tools and Equipment ($100 to $999.99). Two budgeted printers
were purchased late in FY2001 but were not accrued at year's end. Funding for
these items needs to be re-approved for FY2002. Clean up item.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 4
ATTACHMENT 3
• $1,300 for Rental. Funding is needed for a copier in Building Inspections.
Department previously shared a copier with Planning but the original copier
moved out with Planning. Clean up item.
Streets
• $200,000 for Streets and Alleys. This funding request is to carry over the
FY2001 Street Overlay Program and re-budget the monies in FY2002. The
overlay program for FY2001 was schedule for mid-August and into September.
However, the early rains in this time period precluded doing the asphalt overlay.
• $3,600 for Computer Hardware & Software. This amount is needed to
purchase a Storm Water Compliance software package for the purpose of
developing a City Storm Water Program. This item is an unfunded State mandate.
Clean up item.
Parks
• $101,470 for Land — Betterments. Collin County has awarded the City a
$101,470 grant for Quail Meadow Park. This request is to establish a budget to
account for the grant expenditures on this project. The $101,470 funding for this
item is included in the mid-year budget amendments.
• $47,680 for Land — Betterments. The Collin County grant for Quail Meadows
Park requires that the City make a cash match of $47,680. There are Parkland
Dedication Fees available for this park. The matching funding requirement of
$47,680 for this project in included in the mid-year budget amendments.
Library
• $4,240 Office Supplies and Computer Software. The Library has received a
State Grant for $4,240 to provide direct aid to Libraries projects that would not
usually be funded at the local level. The project has two major components,
$3,040 for promotional materials and $1,200 for a software database program.
The promotional materials are to be used to make citizens aware of the
availability of a program to practice taking national tests. The software to be
purchased is the "Learn-a-Test" database program. This database program
provides people with sample tests for GRE, GED, SAT, ACT and career exams.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 5
ATTACHMENT 3
PROPOSED FISCAL YEAR 2002 MID-YEAR BUDGET AMENDMENTS
NARRATIVE
UTILITY FUND
EXPENDITURES
Workers Compensation
■ $10,070 for Workers Compensation Premiums. See general explanation in G/F
detail. Costs by Utility Fund departments: UT Admin. - $410, Utilities - $7,720,
Engineering - $200, Utility Billing - $1,740. Clean up item.
Utility Billing
■ $5,000 for Personal Services. Requesting additional overtime for billing and
meter service staffs. The current Budget is $7,000 and the YTD costs are $7,200.
The majority of the current overtime used has been for training and catch for
billing/collections. Meter Services is using some overtime to stay up with the
increase in customer service demands and growth in new homes. The Personal
Services costs for this request includes $4,170 in overtime and associated benefits
of$830.
• $20,000 for Special Services. Requesting funding to hire a contractor to install
Firefly radio read modules for 800 residential customers. Contractor will calibrate
and test Firefly reads to handheld meter reading units, confirm that the radio reads
are being accepted by the billing system and will make a minimum of two visits
to each customer address. Colleted Water Connect Fees are available to finance
this project.
• $60,000 for Meter and Service Connections. The City collects a $200 Water
Connect Fee for each new home. The fee pays for the Firefly radio read module
($100), water meter ($42), misc. hardware ($11) and labor/other ($47). The City
has collected fees for 1,000 plus homes. 100 Firefly installations have been
installed in two test beds. The system is working and Meter Services is uploading
water consumption data from customers. Collected Water Connect Fees are
available to finance this project.
• $1,800 for Computer Hardware & Software. Meter Services has three handheld
computer meter-reading units. Two of the handheld units have been converted to
radio read units and one has not. Staff requests that the third unit be converted to
radio read. When converted, each handheld unit is capable of manual data input or
radio read input.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 6
ATTACHMENT 3
PROPOSED FISCAL YEAR 2001 MID-YEAR BUDGET AMENDMENTS
NARRATIVE
4B SALES TAX REVENUE FUND
Workers Compensation
• $960 for Workers Compensation Premiums. Workers Comp increase for
positions budgeted in 4B Sales Tax Revenue Fund, see General Fund detail. Clean
up item.
Parks
• $50,000 for Special Services. This funding request is to carry over the FY2001
update to the Park and Open Space Plan adopted in 1995. Clean up item.
FIRE TRAINING CENTER
Fire
• $3,000 for Tools and Equipment ($100 to $999.99). This funding request is to
establish a budget line item to record expenditures for tools and equipment.
• $65,000 for Buildings. This funding request is to establish a budget line item to
record building construction expenditures.
The Fire Training Center currently has established budgeted accounts of$80,000 in
revenues from First Responder Fees and $12,000 in expenditures for collection
agency fees. The addition of the above two-appropriation requests will balance out
revenues with expenditures. Clean up items.
FY2002 MID-YEAR BUDGET AMENDMENTS
PAGE 7
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE
BUDGET FOR THE FISCAL YEAR 2002 BEGINNING OCTOBER 1, 2001,
AND ENDING SEPTEMBER 30, 2002, BY AMENDING ORDINANCE NO.
2001-38; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING
A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City Council has heretofore adopted Ordinance No. 2001-38 adopting a
Budget and appropriating resources for Fiscal Year 2002 (FY2002) beginning October 1, 2001,
and ending September 30, 2002; and,
WHEREAS, the Staff has presented information to the Council concerning the actual
income and expenses for the first half of FY2002 and made comparisons of such information to
the heretofore budgeted projections; and,
WHEREAS, based upon such review the Staff has recommended to the Council that certain
amendments to the Budget, as hereinafter set forth, be made to facilitate operation and
administration of the operations of the City for the balance of FY2002; and,
WHEREAS, the Council has the authority to make amendments to the City Budget under
Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the Council has determined that the proposed amendments to the FY2002
Budget, with the revenues and expenditures therein contained, is in the best interest of the City
and therefore desires to adopt the same by formal action;
NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF WYLIE, TEXAS, as follows:
SECTION I
The proposed amendments to the FY2002 Budget of the City of Wylie, as heretofore
adopted by Ordinance No. 2001-38, as summarized in Attachment 1 which is attached hereto and
fully incorporated herein by reference, be, and the same hereby are, completely adopted and
approved as amendments to the said FY2002 Budget.
SECTION II
All portions of the existing FY2002 Budget and Ordinance No. 2001-38, except as
specifically herein amended, shall remain in full force and effect, and not be otherwise affected
by the adoption of the amendatory ordinance.
SECTION III
Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be
adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of
this ordinance as a whole or any part or provision thereof, other than the part or parts as declared
to be invalid, illegal, or unconstitutional.
SECTION IV
This ordinance shall be in full force and effect from and after its adoption by the City
Council and publication of its caption as the law and the City Charter provide in such cases.
SECTION V
That all other ordinances and code provisions in conflict herewith are hereby repealed to the
extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not
in conflict herewith shall remain in full force and effect.
SECTION VI
The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not
be construed as abandoning any action now pending under or by virtue of such ordinance; nor
shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to
accrue, nor as affecting any rights of the municipality under any section or provision of any
ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this
28th day of May, 2002.
John Mondy, Mayor
ATTEST:
Barbara Salinas, City Secretary
MONTHLY PAY REQUEST Page I of 2
Owner: City of Wylie,Texas Pay Request No. 5&Final
Project: Alley and Sanitary Sewer Improvements Contract Date: December 11,2001
Original Contract Amount: $ 231,127.00
From: 13-Apr-02 To: 19-Apr-02 Revised Contract Amount: $ 237,022.00
Project Start Date: 21-Jan-2002
Contractor: Rycon,Inc. Completion Date: 20-Apr-2002 Cal.Days
13221 Bee Street
Farmers Branch,TX 75234 Allotted: 90 Used: 89
Quantity
Quantity Complete Total
Item in Revised This Work Contract Extended
No. Description Unit Proposal Quantity Request Completed Price Amount
SCHEDULE "A" - PAVING & DRAINAGE IMPROVEMENTS
lA 8"Thick Reinforce Concrete Pavement S.Y. 1,880 0 0 1,880.0 $40.00 $ 75,200.00
2A Type D(Surface)2"Hot Mix Asphaltic Conc. Tons 63 0 0 81.0 $75.00 $ 6,075.00
3A Type B(Base)4"Hot Mix Asphaltic Conc. Tons 126 0 0 154.0 $73.00 $ 11,242.00
4A Existing 5"Reinforced Concrete Pavement S.Y. 478 0 0 424.0 $26.00 $ 11,024.00
5A 7"Lime Treated Subgrade Preparation S.Y. 2,491 0 0 2,491.0 $6.00 $ 14,946.00
6A Hydrated Lime(32 Lbs/S.Y) Tons 40 0 0 40.0 $100.00 $ 4,000.00
7A Barricades,Pvmt Marking&Traffic Control Mo. 3 0 0 3.0 $300.00 $ 900.00
8A Erosion Control Measures L.S. 1 0 0 1.0 $900.00 $ 900.00
9A 15"R.C.P.,Class III L.F. 4 0 0 4.0 $150.00 $ 600.00
10A 15"R.C.P.Wye Ea. 1 0 0 1.0 $450.00 $ 450.00
11A 6-Grate Inlet Ea. 1 0 0 1.0 $3,650.00 $ 3,650.00
12A Unclassified Excavation C.Y. 750 0 0 750.0 $10.00 $ 7,500.00
13A Connect to Existing 15"R.C.P. Ea. 1 0 0 1.0 $600.00 $ 600.00
14A 12"Reinforced Concrete Curb L.F. 160 0 0 145.0 $5.00 $ 725.00
15A Reinforced Concrete Steps with Landing C.Y. 3 0 0 2.0 $250.00 $ 500.00
16A Saw Cutting Existing Concrete Pavement L.F. 646 0 0 646.0 $2.00 $ 1,292.00
17A Saw Cutting Existing Asphalt Pavement L.F. 748 0 0 748.0 $1.00 $ 748.00
18A Saw Cutting Existing Concrete Walk L.F. 33 0 0 33.0 $2.00 $ 66.00
19A 3-Foot Concrete Curb Transition Ea. 8 0 0 8.0 $500.00 $ 4,000.00
20A Curb&Gutter w/Concrete Curb Transition L.F. 11 0 0 11.0 $500.00 $ 5,500.00
21A Curb&Gutter L.F. 5 0 0 5.0 $30.00 $ 150.00
22A 4"Reinforced Concrete Walk S.Y. 21 0 0 27.0 $30.00 $ 810.00
23A Gravel Pavement S.Y. 171 0 0 171.0 $10.00 $ 1,710.00
24A Removal&Disposal of Existing Drop Inlet Ea. 1 0 0 1.0 $350.00 $ 350.00
25A Removal&Disposal of Existing 15"R.C.P. L.F. 4 0 0 4.0 $50.00 $ 200.00
26A Remove Existing Concrete Walk S.Y. 11 0 0 11.0 $6.00 $ 66.00
27A Remove&Replace Bollards Ea. 4 0 0 4.0 $150.00 $ 600.00
Subtotal: Schedule"A"(Paving&Drainage) $ 153,804.00
J.\W ylie\2000186\pay-rgst\P ay-req l
MONTHLY PAY REQUEST Page 2 of 2
Quantity
Quantity Complete Total
Item in Revised This Work Contract Extended
No. Description Unit Proposal Quantity Request Completed Price Amount
SCHEDULE "B" - WATER & SANITARY SEWER IMPROVEMENTS
lB 8"Sanitary Sewer Line w/Class H Embedment L.F. 1,344 0 0 1,344.0 $45.00 $ 60,480.00
2B Connect to Existing Sanitary Sewer Manhole Ea. 5 0 0 5.0 $1,000.00 $ 5,000.00
3B Remove&Dispose of 6"Sanitary Sewer L.F. 1,344 0 0 1,344.0 $1.00 $ 1,344.00
4B Transfer Existing 4"Sanitary Sewer Services Ea. 26 0 0 36.0 $300.00 $ 10,800.00
5B Adjust Existing Sanitary Sewer Cleanout Ea. 2 0 0 9.0 $150.00 $ 1,350.00
6B Adjust Existing Valve Box and Cover Ea. 4 0 0 4.0 $225.00 $ 900.00
7B Adjust Existing Water Meter Ea. 19 0 0 19.0 $100.00 $ 1,900.00
8B Relocate Existing Mailbox L.S. 1 0 0 1.0 $100.00 $ 100.00
9B Trench Safety Systems L.F. 1,344 0 0 1,344.0 $1.00 $ 1,344.00
Subtotal: Schedule"B"(Water&Sewer) $ 83,218.00
Prepared and Submitted by:
BIRKHOFF,HENDRICKS&CONWAY,L.L.P.
Consulting Engineers Dallas,Texas Total Amount $ 237,022.00
By: r Less Amount Retained 0% $ -
Joe R.Carter,P.E.
Date: 14-May-2002 Total Amount Payable $ 237,022.00
Approved for Owner Less Previous Payments $ 213,319.80
By:
Date: Amount Due This Request $ 23,702.20
J:\Wylie\2000 186\pay-rgst\Pay-req I
ATTACHMENT 1
CITY OF WYLIE
PROPOSED FY2002 MID-YEAR BUDGET AMENDMENTS
May 28,2002
COMBINED SUMMARY
2001-2002 2001-2002
ALL FUNDS 4B SALES FIRE ALL FUNDS NET CHANGE
ORIGINAL GENERAL UTILITY TAX REVENUE TRAINING AMENDED (for purposes of
BUDGET FUND FUND FUND CENTER BUDGET(1) comparison)
AUDITED FUND BALANCE 9-30-01 16,860,600 N/A N/A N/A N/A 16,860,600 N/A
REVENUES:
Ad Valorem Taxes 5,423,370 5,423,370 -
Non-Property Taxes 1,587,790 1,587,790 -
Franchise Fees 776,490 776,490 -
Licenses and Permits 630,000 630,000 -
Intergovernmental Revenue 265,730 116,720 382,450 116,720
Service Fees 7,008,380 68,480 7,076,860 68,480
Court Fees and Fines 540,000 540,000 -
Interest&Miscellaneous Income 601,770 601,770 -
Bond Proceeds - - -
Transfers from Other Funds 783,830 783,830 -
TOTAL REVENUES 17,617,360 185,200 - - - 17,802,560 185,200
EXPENDITURES:
General Government 3,152,060 414,240 3,566,300 414,240
Public Safety 3,836,030 78,830 68,000 3,914,860 78,830
Urban Development 764,030 8,010 772,040 8,010
Streets 694,470 203,600 898,070 203,600
Community Services 1,318,980 153,390 50,960 1,523,330 204,350
Utilities 5,060,960 96,870 5,157,830 96,870
Debt Service 3,078,670 3,078,670 -
Capital Projects 6,030,000 6,030,000 -
Economic Development 787,700 787,700 -
Transfers to Other Funds 783,830 783,830 -
TOTAL EXPENDITURES 25,506,730 858,070 96,870 50,960 68,000 26,512,630 1,005,900
ENDING BALANCES 8,971,230 8,150,530
NET CHANGE TO ENDING FUND BALANCE (672,870) (96,870) (50,960) (68,000) (820,700) (820,700)
TOTAL REVENUES 17,802,560
NET DECREASE(INCREASE)IN FUND BALANCES(Original Budget) 7,889,370
Amendments to Budget 820,700
TOTAL APPROPRIABLE FUNDS 26,512,630
(1) All funds are included in the Original Budget and Amended Budget columns. However,individual fund columns include only the funds
that are affected by proposed budget amendments.
Attachment 2
PROPOSED FY 2002 MIDYEAR BUDGET AMENDMENTS
GENERAL FUND
May 28, 2002
Audited Fund Balance 9-30-2001 $ 2,168,440
FY2002 Original Budgeted Revenues 8,667,710
FY 2002 Original Budgeted Appropriations 9,091,670
Mid-Year Ending Fund Balance 1,744,480
Mid-Year Budget Amendments (Net) (672,870) Net Amendments equals gross appropriations of$858,070 minus new revenues of$185,200.
Estimated Ending Fund Balance $ 1,071,610 Est.ending Fund Balance represents 10.8%of amended budgeted expenditures or 39.3 days.
EXP/
DEPARTMENT (REV) AMOUNT DESCRIPTION
Rev $ 11,010 Lake Patrol budget increase, original budget was$30,000. Amended budget will be$41,010.
Rev 20,800 Transport revenue from ETMC, for Fire ambulance service, not included in original budget.
Rev 4,240 State Library Grant
Rev 101,470 Collin County Parks Grant
Rev 47,680 Parkland Dedication Fees (Collected)
Total Revenues $ 185,200
Municipal Court Exp $ 4,860 Various costs associated with implementation of new Municipal Court System. Paid from dedicated
Municipal Court Technology Fees. Clean up item.
Finance Exp 18,780 Budget Analyst position, salary$13,590, benefits$5,190 for balance of fiscal year. Full year is$56,340.
Finance Exp 4,000 Requesting increase in overtime due to work backlogs, increased workloads and starting new projects.
Overtime costs$3,300 and associated benefits cost of$700.
Facilities& Fleet Exp 16,500 Requesting 16,500 to cover the costs of replacing 2 roof top HVAC's at Munc. Bldg. Clean up.
Facilities& Fleet Exp 5,000 Repairs in Dispatch and Fire Stations. See Attachment 3 for additional narrative.
Workers Comp Exp 37,860 Total budget increase is$49,100, $20,560 from WC audit adjustment, $28,540 for increased premiums
for FY2002. G/F $37,860, U/F$10,070, WEDC$80, Dispatch Services$130 and 4B$960. Increases
are due to additional staffing, Step Plan costs and City's Workers Comp experience. Clean up item.
Combined Services Exp 10,000 Increased activity: legal ads, P&Z and human resources. Current budget is$15,200, March YTD is$12,
390, FY2001 actual was$21,801.
Combined Services Exp 70,000 Settlement of Lanny Payne suit. Current budget-500. Clean up item.
Combined Services Exp 180,000 Land Purchase, City Council May 6, 2002
Combined Services Exp 5,000 Future customer service training and staff retreat.
Combined Services Exp 5,000 Staff is requesting an additional $5,000 to finish the year. Special Services account current budget is
$15,000,April YTD is$14,547. Activities currently budgeted in this account include Student Gov't. Day,
Employee Assistance Program, employee functions, sponsorships.
Combined Services Exp 10,000 Increase in electrical utilities due to additional buildings and higher rates.
Attachment 2
PROPOSED FY 2002 MID-YEAR BUDGET AMENDMENTS
GENERAL FUND
May 28,2002
EXP/
DEPARTMENT (REV) AMOUNT DESCRIPTION
Combined Services Exp 7,490 Replace transformer at Community Park. Clean up item.
Combined Services Exp 25,000 Increased water usage in Parks and new buildings. Averaged water usage the past two years has been
$56,300. Current budget is$32,000,with admendment will be$57,000.
Combined Services Exp 6,340 Increased Cleanup/Greenup costs. Original bud. $25,000,final costs$31,344. Clean up item.
Police Exp 40,670 Lake Patrol salary costs: overtime$28,990, regular salaries$690 and assocaited benefits of$5,910.
Other costs include$1,000 for fuel, $4,080 for vehicle expense and $340 for insurance which is
budgeted in Comb. Services. Expenditures other than insurance were not appropriated in original
budget. Lake Patrol revenue is budgeted at$41,010.
Animal Control Exp 4,490 Requesting an additional 490 part-hours on a temporary basis for the spring and summer. $4,170 for
salary and $320 in associated benefits.
Animal Control Exp 3,920 Refinsh the cage area in the Animal Shelter. Project total is$12,920.Animal Shelter Fund has$9,000
available.
Fire Exp 38,160 Fire ambulance service, Overtime$9,390, P/T Salaries$24,320, other benefits$4,540. See narrative
in Attachment 3 for additional details.
Fire Exp (14,000) Handheld infrared camera system. Originally budgeted as a contractual services item, needs to be re-
budgeted as a capital item. Clean up item.
Fire Exp 14,000 Handheld infrared camera system. Transferred from above account 56690. Clean up item.
Planning Exp 2,480 Reclassify current Secretary 1 position to Administrative Secretary.
Building Exp 2,960 Overtime costs incurred with the remodel of City Hall offices. Clean up item.
Building Inspection Exp 1,270 Two printers purchased late in FY2001 which were not accrued to FY2001. Clean up item.
Building Inspection Exp 1,300 Dept. did share a copier. Previous copier moved with Planning. Clean up item.
Streets Exp 200,000 Carryover budget item from FY2001, Street Overlay Program.
Streets Exp 3,600 Purchased Storm Water compliance software to develop a City Storm Water Program. This is an
unfunded State mandate. Clean up item.
Parks Exp 101,470 County Park Grant Expenditures. $101,470 included in mid-year revenues.
Parks Exp 47,680 County Grant match expenditures funded from collected Parkland Dedication Fees of $47,630
included in mid-year revenues.
Library Exp 4,240 Design and print a brochure to promote the use the Library's various databases, $3,040. Purchase
Learn-a-Test database software program for patrons to practice taking various national tests. Grant
funding of$4,240 included in mid-year revenues.
Total Expenditures $ 858,070
WYLIE CITY COUNCIL
AGENDA ITEM NO.
May 28, 2002
Issue
Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal
Year 2002, beginning October 1, 2001, and ending September 30, 2002; repealing all conflicting
ordinances; containing a severability clause; and providing for an effective date.
Background
Assumptions that form the basis of revenue and expenditure projections are made in August preceding
the adoption of the budget in September. The mid-year review process enables the City to determine
the validity or accuracy of the assumptions. The process also contemplates that the City operates in a
dynamic environment and that actions are required to appropriately respond to the change in conditions.
This represents a change to both revenues and expenditures.
The proposed budget amendments consist of re-estimates of revenues in the General Fund, and
amendments to appropriations in the General,Utility,4B Sales Tax Revenue Funds and Fire Training
Center.
Financial Considerations
Mid-year Ending Fund Balance 1,744,480 2,725,590 475,840 96,620
Less: Net Increases in Expenditures (677,970) (96,870) (70,170) (68,000)
Estimated Ending Fund Balance 1,066,510 2,628,720 405,670 28,620
Original Budget Amended Budget
Total Expenditures 25,506,730 26,536,940
Total Revenues 17,617,360 17,802,560
Net Increase in Expenditures 1,030,210
Net Increase in Revenues 185,200
Other Considerations
The City Charter under Article 7, Municipal Finance, Section 4: Amendments After Adoption
"If during the fiscal year, the City Manager certifies that there are revenues available for
appropriation in excess of those estimated in the budget, the City Council may make
supplemental appropriations to fund other appropriations as desired."
Staff Recommendation
It is recommended that the City Council approve the amendments as proposed and adopt the ordinance
amending the Fiscal Year 2001-2002 Budget.
Attachments
Attachment 1 —Combined Summary
Attachment 2—Summary of Proposed Changes
Attachment 3 —Proposed Mid-Year Budget Amendments—Narrative
Mid-Year Budget Ordinance
Prepared by Reviewed by Finance City Manager Approval
ATTACHMENT
CITY OF WYLIE
PROPOSED FY2002 MID-YEAR BUDGET AMENDMENTS
May 28,2002
COMBINED SUMMARY
2001-2002 2001-2002
ALL FUNDS 4B SALES FIRE ALL FUNDS NET CHANGE
ORIGINAL GENERAL UTILITY TAX REVENUE TRAINING AMENDED (for purposes of
BUDGET FUND FUND FUND CENTER BUDGET(1) comparison)
AUDITED FUND BALANCE 9-30-01 16,860,600 N/A N/A N/A N/A 16,860,600 N/A
REVENUES:
Ad Valorem Taxes 5,423,370 5,423,370 -
Non-Property Taxes 1,587,790 1,587,790 -
Franchise Fees 776,490 776,490 -
Licenses and Permits 630,000 630,000 -
Intergovernmental Revenue 265,730 116,720 382,450 116,720
Service Fees 7,008,380 68,480 7,076,860 68,480
Court Fees and Fines 540,000 540,000 -
Interest&Miscellaneous Income 601,770 601,770 -
Bond Proceeds
Transfers from Other Funds 783,830 783,830 -
TOTAL REVENUES 17,617,360 185,200 - - - 17,802,560 185,200
EXPENDITURES:
General Government 3,152,060 414,240 3,566,300 414,240
Public Safety 3,836,030 78,830 68,000 3,914,860 78,830
Urban Development 764,030 8,010 772,040 8,010
Streets 694,470 203,600 898,070 203,600
Community Services 1,318,980 158,490 70,170 1,547,640 228,660
Utilities 5,060,960 96,870 5,157,830 96,870
Debt Service 3,078,670 3,078,670 -
Capital Projects 6,030,000 6,030,000 -
Economic Development 787,700 787,700 -
Transfers to Other Funds 783,830 783,830 -
TOTAL EXPENDITURES 25,506,730 863,170 96,870 70,170 68,000 26,536,940 1,030,210
ENDING BALANCES 8,971,230 8,126,220
NET CHANGE TO ENDING FUND BALANCE (677,970) (96,870) (70,170) (68,000) (845,010) (845,010)
TOTAL REVENUES 17,802,560
NET DECREASE(INCREASE)IN FUND BALANCES(Original Budget) 7,889,370
Amendments to Budget 845,010
TOTAL APPROPRIABLE FUNDS 26,536,940
(1) All funds are included in the Original Budget and Amended Budget columns. However,individual fund columns include only the funds
that are affected by proposed budget amendments.
Attachment 2
PROPOSED FY 2002 MIDYEAR BUDGET AMENDMENTS
GENERAL FUND
May 28,2002
Audited Fund Balance 9-30-2001 $ 2,168,440
FY2002 Original Budgeted Revenues 8,667,710
FY 2002 Original Budgeted Appropriations 9,091,670
Mid-Year Ending Fund Balance 1,744,480
Mid-Year Budget Amendments(Net) (677,970) Net Amendments equals gross appropriations of$863,170 minus new revenues of$185,200.
Estimated Ending Fund Balance $ 1,066,510 Est.ending Fund Balance represents 10.7%of amended budgeted expenditures or 39.1 days.
EXP/
DEPARTMENT (REV) AMOUNT DESCRIPTION
Rev $ 11,010 Lake Patrol budget increase, original budget was$30,000. Amended budget will be$41,010.
Rev 20,800 Transport revenue from ETMC, for Fire ambulance service, not included in original budget.
Rev 4,240 State Library Grant
Rev 101,470 Collin County Parks Grant
Rev 47,680 Parkland Dedication Fees(Collected)
Total Revenues $ 185,200
Municipal Court Exp $ 4,860 Various costs associated with implementation of new Municipal Court System. Paid from dedicated
Municipal Court Technology Fees. Clean up item.
Finance Exp 18,780 Budget Analyst position, salary$13,590, benefits$5,190 for balance of fiscal year. Full year is$56,340.
Finance Exp 4,000 Requesting increase in overtime due to work backlogs, increased workloads and starting new projects.
Overtime costs$3,300 and associated benefits cost of$700.
Facilities& Fleet Exp 16,500 Requesting 16,500 to cover the costs of replacing 2 roof top HVAC's at Munc. Bldg. Clean up.
Facilities& Fleet Exp 5,000 Repairs in Dispatch and Fire Stations. See Attachment 3 for additional narrative.
Workers Comp Exp 37,860 Total budget increase is$49,100, $20,560 from WC audit adjustment, $28,540 for increased premiums
for FY2002. G/F$37,860, U/F$10,070,WEDC$80, Dispatch Services$130 and 4B $960. Increases
are due to additional staffing, Step Plan costs and City's Workers Comp experience. Clean up item.
Combined Services Exp 10,000 Increased activity: legal ads, P&Z and human resources. Current budget is$15,200, March YTD is$12,
390, FY2001 actual was$21,801.
Combined Services Exp 70,000 Settlement of Lanny Payne suit. Current budget-500. Clean up item.
Combined Services Exp 180,000 Land Purchase, City Council May 6, 2002
Combined Services Exp 5,000 Future customer service training and staff retreat.
Combined Services Exp 5,000 Staff is requesting an additional $5,000 to finish the year. Special Services account current budget is
$15,000, April YTD is$14,547. Activities currently budgeted in this account include Student Gov't. Day,
Employee Assistance Program, employee functions, sponsorships.
Combined Services Exp 10,000 Increase in electrical utilities due to additional buildings and higher rates.
Attachment 2
t
PROPOSED FY 2002 MID-YEAR BUDGET AMENDMENTS
GENERAL FUND
May 28,2002
E EXP/
ti
DEPARTMENT (REV) AMOUNT DESCRIPTION
i
Combined Services Exp 7,490 Replace transformer at Community Park. Clean up item.
Combined Services Exp 25,000 Increased water usage in Parks and new buildings. Averaged water usage the past two years has been
$56,300. Current budget is$32,000,with admendment will be$57,000.
Combined Services Exp 6,340 Increased Cleanup/Greenup costs. Original bud. $25,000,final costs$31,344. Clean up item.
Police Exp 40,670 Lake Patrol salary costs: overtime$28,990, regular salaries$690 and assocaited benefits of$5,910.
Other costs include$1,000 for fuel, $4,080 for vehicle expense and $340 for insurance which is
budgeted in Comb. Services. Expenditures other than insurance were not appropriated in original
budget. Lake Patrol revenue is budgeted at$41,010.
t
Animal Control Exp 4,490 Requesting an additional 490 part-hours on a temporary basis for the spring and summer. $4,170 for
salary and$320 in associated benefits.
Animal Control Exp 3,920 Refinsh the cage area in the Animal Shelter. Project total is$12,920. Animal Shelter Fund has$9,000
available.
Fire Exp 38,160 Fire ambulance service, Overtime$9,390, P/T Salaries$24,320, other benefits$4,540. See narrative
in Attachment 3 for additional details.
Fire Exp (14,000) Handheld infrared camera system. Originally budgeted as a contractual services item, needs to be re-
budgeted as a capital item. Clean up item.
Fire Exp 14,000 Handheld infrared camera system. Transferred from above account 56690. Clean up item.
Planning Exp 2,480 Reclassify current Secretary 1 position to Administrative Secretary.
Building Exp 2,960 Overtime costs incurred with the remodel of City Hall offices. Clean up item.
Building Inspection Exp 1,270 Two printers purchased late in FY2001 which were not accrued to FY2001. Clean up item.
Building Inspection Exp 1,300 Dept. did share a copier. Previous copier moved with Planning. Clean up item.
Streets Exp 200,000 Carryover budget item from FY2001, Street Overlay Program.
Streets Exp 3,600 Purchased Storm Water compliance software to develop a City Storm Water Program. This is an
unfunded State mandate. Clean up item.
Parks Exp 5,100 Reclassify Crewleader 10-N to Field Supervisor 13-N. Salary$4,080, Benefits$1,020.
Parks Exp 101,470 County Park Grant Expenditures. $101,470 included in mid-year revenues.
Parks Exp 47,680 County Grant match expenditures funded from collected Parkland Dedication Fees of $47,630
included in mid-year revenues.
Library Exp 4,240 Design and print a brochure to promote the use the Library's various databases, $3,040. Purchase
Learn-a-Test database software program for patrons to practice taking various national tests. Grant
funding of$4,240 included in mid-year revenues.
Total Expenditures $ 863,170
Attachment 2
PROPOSED FY 2002 MID-YEAR BUDGET AMENDMENTS
UTILITY FUND
May 28,2002
1
Audited Fund Balance 9-30-2001 $ 4,111,610
FY2002 Original Budgeted Revenues 5,255,070
FY2002 Original Budgeted Appropriations 6,641,090
Mid-Year Ending Fund Balance 2,725,590
Mid-Year Budget Amendments (96,870)
Estimated ending Fund Balance (Working Capital) represents 39.0 %of amended expenditures or
Estimated Ending Fund Balance $ 2,628,720 142 days.
EXP/
DEPARTMENT (REV) AMOUNT DESCRIPTION
Worker Comp Exp $ 10,070 See general explanation in G/F detail. Costs by Department: UT Admin. -4420, Utilities-$7,720,
Engineering -$200, Utility Billing -$1,740. Clean up item.
Utility Billing Exp 5,000 Requesting increase in overtime budget. Budget$7,000. YTD $7,210. Utility collections needed
hours for training, catch up and support by accounting staff. Meter services is using some O/T hours
to stay up with increase in customer service demands and growth in new homes.
Utility Billing Exp 20,000 Hire a contractor to install radio data transmitter(Firefly)on the water meters of 800 new homes.
Contractor will document match of Firefly serial number to meter serial number and address.
Contractor will calibrate and test Firefly reads to handheld meter reading computer. Will confirm that
firefly data is entering into billing system. Will make a minimum of two visits to each address.
Utility Billing-Meter Exp 60,000 Current budget is$80,000 for 400 homes. The Water Connect Fee is$200 per new home. The fee
&Service includes$100 for Firefly, $42 for water meter, $11 for misc. hardware and approximately$47 for
Connections labor. The City has collected fees for over 1,000 homes and about 100 Firefly have been installed
between two test beds. The system is working and Meter Services is downloading data from
customers.
Utility Billing Exp 1,800 Meter Services has three handheld computer meter reading units. Two have been converted to radio
read units, one had not. Staff requests that the third unit be converted to radio read.
Total Expenditures $ 96,870
Attachment 2
PROPOSED FY 2002 MID-YEAR BUDGET AMENDMENTS
4B SALES TAX REVENUE FUND
May 28,2002
Audited Fund Balance 9-30-2001 $ 627,690
FY2002 Original Budgeted Revenues 426,350
FY2002 Original Budgeted Appropriations 578,200
Mid-Year Ending Fund Balance 475,840
Mid-Year Budget Amendments (70,170)
Estimated Ending Fund Balance $ 405,670
EXP/
DEPARTMENT ACCOUNT NO. (REV) AMOUNT DESCRIPTION
Parks, Rec, Library 122-xxx-51470 Exp $ 960 Workers Comp increase for positions budgeted in 4B, see G/F detail. Clean up item.
Parks 122-614-51xxx Exp 19,210 Add Field Supervisor 13-N, Salary$13,600 and associated benefits$5,610.
Parks 122-614-56040 Exp 50,000 Park and Open Space Plan Update.
Total Expenditures $ 70,170
Attachment 2
PROPOSED FY 2002 MID-YEAR BUDGET AMENDMENTS
FIRE TRAINING CENTER
May 28,2002
Audited Fund Balance 9-30-2001 $ 28,620
FY2002 Original Budgeted Revenues 80,000
FY2002 Original Budgeted Appropriations 12,000
Mid-Year Ending Fund Balance 96,620
Mid-Year Budget Amendments (68,000)
Estimated Ending Fund Balance $ 28,620
EXP/
DEPARTMENT (REV) AMOUNT DESCRIPTION
Fire Training Center Exp $ 3,000 Tools
Fire Training Center Exp 65,000 Buildings
Total Expenditures $ 68,000
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE
BUDGET FOR THE FISCAL YEAR 2002 BEGINNING OCTOBER 1, 2001,
AND ENDING SEPTEMBER 30, 2002, BY AMENDING ORDINANCE NO.
2001-38; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING
A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City Council has heretofore adopted Ordinance No. 2001-38 adopting a
Budget and appropriating resources for Fiscal Year 2002 (FY2002) beginning October 1, 2001,
and ending September 30, 2002; and,
WHEREAS, the Staff has presented information to the Council concerning the actual
income and expenses for the first half of FY2002 and made comparisons of such information to
the heretofore budgeted projections; and,
WHEREAS, based upon such review the Staff has recommended to the Council that certain
amendments to the Budget, as hereinafter set forth, be made to facilitate operation and
administration of the operations of the City for the balance of FY2002; and,
WHEREAS, the Council has the authority to make amendments to the City Budget under
Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the Council has determined that the proposed amendments to the FY2002
Budget, with the revenues and expenditures therein contained, is in the best interest of the City
and therefore desires to adopt the same by formal action;
NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF WYLIE, TEXAS, as follows:
SECTION I
The proposed amendments to the FY2002 Budget of the City of Wylie, as heretofore
adopted by Ordinance No. 2001-38, as summarized in Attachment 1 which is attached hereto and
fully incorporated herein by reference, be, and the same hereby are, completely adopted and
approved as amendments to the said FY2002 Budget.
SECTION II
All portions of the existing FY2002 Budget and Ordinance No. 2001-38, except as
specifically herein amended, shall remain in full force and effect, and not be otherwise affected
by the adoption of the amendatory ordinance.
SECTION III
Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be
adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of
this ordinance as a whole or any part or provision thereof, other than the part or parts as declared
to be invalid, illegal, or unconstitutional.
SECTION IV
This ordinance shall be in full force and effect from and after its adoption by the City
Council and publication of its caption as the law and the City Charter provide in such cases.
SECTION V
That all other ordinances and code provisions in conflict herewith are hereby repealed to the
extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not
in conflict herewith shall remain in full force and effect.
SECTION VI
The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not
be construed as abandoning any action now pending under or by virtue of such ordinance; nor
shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to
accrue, nor as affecting any rights of the municipality under any section or provision of any
ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this
28th day of May, 2002.
John Mondy, Mayor
ATTEST:
Barbara Salinas, City Secretary
FISCAL YEAR 2001 BUDGET OVERRUNS NARRATIVE
GENERAL FUND
EXPENDITURES
City Manager
• Capital Outlay— ($3,501). This is an unbudgeted expenditure that was made late
in the fiscal year, in August 2001. The Public Information Officer's office was
relocated from the Community Center to City Hall. New office furniture and a
computer system were purchased to accommodate this office relocation.
City Secretary
• Contractual Services — ($2,439). The Administrative Secretary's position was
vacant for an extended period of time when she was out on maternity leave. Due
to this vacancy, it was necessary to retain a temporary from October 2000 through
March of 2001.
• Capital Outlay — ($1,225). This expenditure was for the purpose of replacement
of the City Secretary's computer, which had failed and was not an expected or
budgeted expense.
Finance
• Contractual Services - ($13,768). There are two accounts, which are primarily
responsible for the budget overrun in this category. The first quarterly payment to
the Central Appraisal District (Appraisal Fees) was paid early for FY2002 in
September 2001 and should have been classified as a prepaid expense. The
second account is Audit and Legal. The $5,000 payment for continuing disclosure
assistance by First Southwest Co. was inadvertently left out of the budget.
Building s & Fleet Maintenance
• Supplies — ($3,857). This overrun can be attributed primarily to increased usage
and cost of janitorial supplies for City facilities ($4,388); Fuel expense was also
over due to increased usage of pool vehicles ($235).
• Materials and Maintenance — ($10,524). Facility maintenance ($10,882) was
over budget because of unbudgeted improvements and major repairs at the
Municipal Complex, library, community center and fire stations. Routine
maintenance was also unusually high due to increased expenses for HVAC
repairs, pest control and roof repairs. The latter item was previously under
warranty.
Combined Services/General
• Materials and Maintenance — ($12,454). This apparent overrun is actually due
to an erroneous journal entry. A journal entry to correct the classification of a
1
payment to Stanland & Associates for a zoning ordinance rewrite was miscoded
and entered as a charge to this account. The journal entry for this transaction has
been marked up to indicate the mistake.
■ Contractual Services — ($124,918). Several line items in the contractual services
category were over budget in fiscal 2001. Increased consumption of water, gas,
and electrical utilities resulted in overruns of $34,820, $10,261 and $25,278,
respectively. The communications account was over budget by $12,463 due to the
proliferation of telecommunications lines and services. Phone service changes and
relocations also accounted for increased expenditures. The increasing number of
residential units in the City resulted in an overrun of $26,698 for solid waste
collections and disposal. The ambulance contract subsidy increased by $2,700.
Other line item overruns were in advertising ($1,801), dues ($10,100) and
audit/legal services ($39,877).
■ Capital Outlay - ($9,436). This overrun in the capital equipment account is due
to the unbudgeted purchase of a defibrillator for City Hall ($1,010), a digital
camera ($699) for various departments and a portable restroom facility for Parks
(8,000).
Police
The Lake Patrol Contract impacts the Police budget in several areas, personal services
and associated benefits, motor vehicles and fuel. However, during the FY2001 budget
process the expenditure part of the contract was not appropriated. The revenue side of
the contract was budgeted in 2001. The department should have had additional
amounts budgeted for; overtime $25,640, regular salaries $620, associated benefits
$5,450, motor vehicles $3,860 and fuel $1,330. With the additional funding from the
contract only the Contractual Services and Capital Outlay categories would have been
over budget.
• Personal Services — ($2,576). The additional funding from the Lake Patrol
contract would bring this category in under budget.
• Supplies - ($360). The additional funding from the Lake Patrol contract would
bring this category in under budget.
• Contractual Services — ($3,722). Un-anticipated expenditures which came out of
this category include $3,071 for contract labor help due to family illness, $1,194
State mandated upgrade to the Intoxilyzer and $1,408 for medical testing relating
to employee on-duty injury or testing following an accident.
• Capital Outlay — ($800). This overrun in the capital equipment account is due to
the unbudgeted purchase of office cubicles for CID. The CID section was in
desperate need of office space.
2
Animal Control
• Contractual Services — ($4,904). The overrun in this category is due to the
boarding out of animals while the animal shelter was under construction. The
account for this activity was budgeted at $2,500 and actual expenditures were
$9,209.
Fire
The Fire ambulance service agreement with ETMC impacts the Fire budget in several
areas, overtime for fulltime personnel, part-time personnel and the associated payroll
benefits. However, during the FY2001 budget process the expenditure part of the
agreement was not appropriated. The revenue side of the agreement was also not
appropriated in the 2001 budget. ETMC paid the City $18,450 in transport fees in
2001 and these revenues were credited directly to salary accounts in the Fire
department. The department received credit for $7,100 in regular salaries, $8,600 in
volunteer compensation and $2,500 in part-time salaries. The total salary costs for the
ambulance service in FY2001 included $32,501 paid to firefighters and $4,143 in
benefit costs for a total of$36,644.
• Personal Services—($73,541).
• Supplies — ($5,988). Increase in fuel costs $4,300; bunker gear for new personnel
and the replacement gear for the T.C.F.P.S. inspection was the reason for the
increased costs in the amount of$5,988.
• Materials and Maintenance - ($22,649). Vehicle maintenance and repairs cost
the fire department a total of$43,000 ($23,000 over) in 2001. These repairs are
necessary and unforeseeable. Much of the repairs are the costs of parts only, on-
duty personnel do most of the work.
• Contractual Services — ($6,069). This overage reflects the cost of billing for the
first responder program, it was not separated out until the 2002 budget, and
reimbursements are not reflected in the process.
• Capital Replacement Fees — ($1,890). This account is over budget because the
annual slip rental for the department boat was miscoded to this account.
• Capital Outlay — ($28,157). The major purchase of$19,300 was for the Opticon
system and it has been reimbursed by D. R. Horton homes. The payment from
D.R. Horton was recorded as revenue. Other purchases were Necessary
equipment replacements for equipment that could not be repaired. The
unbudgeted items include $1,371 for a computer and monitor, $2,358 for a radio,
$528 for a digital camera, $1,200 for a chain saw and $681 for a pressure washer.
Additional payments include $510 for door repairs and $358 for soil report
3
Planning—See Page 7
Building Inspections
• Supplies — ($12,290). This account ended the year $12,290 over budget. The
reason for the budget overrun was a mistake in coding purchases correctly. We
had $45,000 budgeted for computer purchases for the new inspection program.
We ended up with a surplus of$12,022 in that account. If the purchases have been
coded correctly, we would have ended up with a budget overrun of approximately
$270.
• Materials and Maintenance—($3,474). This account ended the year$3,474 over
budget. The reason for the budget overrun was additional funds spent on
computer hardware and software. Because the computer purchases were being
coded to three different accounts, we mistakenly believed that funds were
available when in fact they were not.
• Contractual Services — ($9,649). This account ended the year $9,649 over
budget. The reason for the overrun was the cost of the contract-plumbing
inspector we used last year. The total amount paid for his services was $11,060.
• Capital Replacement Fees — ($5,500). This account ended the year $5,500 over
budget. The reason for the overrun was a mistake in transferring capital fleet
replacement fees to the Fleet Replacement Fund. The capital replacement fees for
Utility Inspectors were originally budgeted in Building Inspections. When the
new City Engineer department was set up the budget for the capital replacement
fees were transferred to engineering. However, the fees continued to be charged to
Building Inspections and not to City Engineer department. This mistake created
an overrun in the General Fund and a under run in the Utility Fund. This error will
be cleaned up during this year.
Streets
• Supplies — ($394). The account overage is due to unanticipated cost for the
purchase of new flagpoles and flags for the Service Center as part of the finished
landscaping.
• Materials and Maintenance — ($4,138). This account was over by $4,138
because of expenditures to stripe Westgate Way and contract mowing to mow
right-of-way because city-owned equipment was out of service.
• Contractual Services — ($13,047). This account was over by $13,047 because of
costs in the amount of $14,950 to remove concrete debris accumulated on city
property on Forest Ross Road.
4
Parks
• Supplies — ($3,298). Three accounts in the supplies category make up the
majority of the overrun in supplies. The tools under $50 is over budget by $1,205
due to the purchase of tool bins, 1,000 feet of water hose and fire hydrant tools.
The water hose and tools were used to soak soccer field cracks. The botanical
account is over by $3,610 because of the $6,500 in unanticipated expense for
supplying Bermuda seed to reseed Founders Park. Fuel costs were over budget by
$1,988 due increased usage and fuel prices.
• Materials and Maintenance — ($4,998). This category is over budget due to a
variety of items. The sprayer cart had an emergency engine replacement of$659
and repairs to the sprayer of$513. Emergency leak repairs to the picnic pavilion
restrooms and electrical repairs amounted to $1,450. Repainting the picnic
pavilion restrooms amounted to $655. There was $1,057 in unexpected charges in
motor vehicles for radio replacements and repairs and brake repairs.
• Capital Outlay — ($17,866). The major tools account had unbudgeted items that
amounted to $7,144. The unbudgeted items included $650 for a brush hog shared
with Public Works, chainsaw with case $538, dugout deposit for $2,000, Tidal
Wave Slide $1,394, truck radio $575 and a Honda generator to provide power to
assemble the bleachers at Founders Park for $1,987. The building capital account
was not budgeted and has charges of $12,700. The $12,700 was spent for five
storage buildings, three at Community Park and two at Founders Park. The youth
sports associations paid $4,000 towards one of the buildings. The budget for
Capital Outlay in Parks was $14,500 in FY2001.
Recreation
• Supplies — ($3,377). The overrun in this category consists of several specific
items and general overruns in two accounts. The new Community Center
Coordinator position needs resulted in overruns in office supplies and computer
software of $499 and $708 respectively. The recreational supplies account is over
budget by $1,931 and food supplies account is over budget by $576.
• Contractual Services — ($3,001). This budget category only has a few items that
stand out. The items that stand out include $1,000 for additional electrical service
for the Summer Concert series, $390 for additional copier service and $400 for
gutters on the porch area.
• Capital Outlay— ($3,001). This is an unbudgeted expenditure for a computer and
hardware system and printer for the new Community Center position. This
equipment was funded by savings from salaries from vacant positions.
Library
• The Library received a TIF and a Tocker grant near the end of fiscal year 2000.
There were significant grant funds unexpended at the end of the year. However,
5
the unspent funding from the two grants were not rebudgeted and carried forward
into FY2001. If the unspent grants funds had been budgeted, only two categories
would have been over budget for a combined total of$633.
• Supplies—($9,100).
• Materials and Maintenance—($7,188).
• Contractual Services—($3,798).
• Capital Outlay—($5,647).
6
FISCAL YEAR 2001 BUDGET OVERRUNS NARRATIVE
PLANNING--311
In FY2001 the function of Development Services was separated into multiple functions.
Created in the General Fund were Building Inspections and Code Enforcement.
Development Services continued as a function but was basically serving as a planning
function. Created in the Utility Fund was the engineering function. The old
Development Services function was separated into these new functions and all costs were
separated based on the old combined budget. This is a difficult process at best and it
usually takes one or two budgets to get everything reallocated on a correct basis. This
accounts for some of the budget overages in all of these new functions. It is particularly
true in the Planning Function, "311".
The Planning Department was over budget in FY2001 by ($7,392) or 4.39%. Many of
the root causes, as identified by the Planning Director, are directly related to the
separation of the old Development Services function.
➢ Supplies—($6,194) One area over budget in this category is Postage, ($1,489) and
represents a mass mailing of public notice to all homeowners in Wylie that was
not a budgeted item. Office Supplies were also significantly over budget ($3,653)
and is a compilation of many items that are misclassified between all the
functions ($1,854.15 to other functions). The purchase of various office
equipment in Tools and Equipment, over budget by ($1,319) should have been
reclassified to other functions.
➢ Materials and Maintenance — ($1,519) The majority of this overrun is in the area
of Motor Vehicles ($1,069) and represents regular maintenance and inspections to
city vehicles. This should not be in 311 and they have no vehicles. Most of the
charges should have been in Building Inspections.
➢ Contractual Services — ($9,819) This overrun is basically in the Special Services
account. Payments for a temporary employee, Permit Code Clerk, were charged
into 311 and should have been charged to 312. Reclassifying these charges would
have corrected this line item in 311 but would have made a larger problem in 312.
➢ Capital Outlay — ($1,327) The Planning Director's computer failed and this was
for a replacement that had not been budgeted.
7
FISCAL YEAR 2001 BUDGET OVERRUNS NARRATIVE
UTILITY FUND
EXPENDITURES
Utility Administration
• Contractual Services — ($2,606). This category ended the year $2,606 over
budget. The two line items were over spent: Special Services, and
Communications. The department purchased digital ortho's from NCTCOG for
approximately $1,200 and contract labor in the amount of$1,400 was used when
the Public Works Secretary was on vacation throughout the year. Also, cell phone
expenses exceeded the budgeted amount.
Utilities
• Supplies — ($3,054). This account was over by $3,054 because of increased cost
for fuel and lubricants. Also repair and replacement of tools included replacement
of a two—inch water pump, emergency repairs to the in-line camera, and the
department purchase of five sewer tapes to replace worn out units.
• Materials and Maintenance — ($12,169). This account was over by $12,169
because of costs to clean, inspect, and repair the water storage tanks and make
them compliant with TNNRC regulations; unanticipated repairs to hi-service
water pumps; and emergency repair to the force main coming from the Rush
Creek Lift Station.
• Contractual Services — ($59,590). This account was over by $59,589 due to
emergency manhole repairs on Rush Creek Drive and a spike in electrical utility
charges. The electrical cost alone for water and sewer pumps exceeded the
budgeted amount by over$56,000.
• Capital Replacement Fees — ($2,280). This account was under budgeted in
FY2001.
Utility Billing
• Supplies — ($969). Several items in the supplies category were over budget in
fiscal 2001. The tools and equipment ($50 - $499) account was over budget by
$706 due to the replacement of two printers and miscellaneous items. The tools
account ($0 - $49) was over budget by $458 due to materials to install Firefly
radio units, bolt cutter, meter locks, etc. These two accounts have been under
budgeted when you consider the level of activity in new homes.
• Contractual Services — ($5,861). Two accounts in this category make up the
majority of the overrun of $5,861. The special services account is $1,209 over
budget due to a higher use of temporary help than anticipated in the FY2001
8
budget. The rental account is over budget by $4,234 and is due to an increase in
postage meter rental of approximately $2,500.
Combined Services, Utility Fund
• Supplies — ($6,401). This overrun represents an increase in postage expense.
Expenses charged to this account in 2001 were for utility bill postage only.
Increase could be attributable to increase in utility customers.
• Materials and Maintenance — ($1,849). The building maintenance account was
over budget because of some unfunded facilities issues at the Service Center.
These included pest control services, upgrading security lighting and installation
of exterior electrical circuits.
• Contractual Services — ($33,096). The overrun in contractual services is due to
increased water purchases and sewer treatments from NTMWD ($61,758 and
$43,490 respectively). The increase in water purchases and sewer treatment costs
reflects the growth in the City's population.
9
Parks&Recreation Department Staffing
Due to the tremendous increase in responsibility for the Park and Recreation Department, staff is
requesting that two Field Supervisor positions be created at mid-year. One of the positions would
be filled by moving the current Parks Crew Leader to the Supervisor position and would be
funded out of the General Fund. The second position would be funded through the 4B Y2 cent
Sales Tax.
Assuming four months of salary, the impact on the Parks Department general fund budget for the
balance of the budget year would be an increase of approximately$5,100, which is the difference
between the Crew leader salary and the Field Supervisor salary. The additional expenditure to the
4B Fund for the new position would be approximately$19,210. The full year salary and benefits
for each position would be$57,380.
The FY01/02 Budget assumed a total 4B revenue of$396,350 for the budget year, which was a
conservative estimate of a 3% increase over the previous year; however, the year-to-date actual
revenue for the 4B Fund is 23.54% higher than this time last year. If this remains at the same
rate, the revenue for this budget year will be approximately $473,304 — a $88,500 increase over
the projected revenue.
The ending fund balance for FY01/02 4B Fund was projected to be $370,460. Assuming the
conservative revenue estimate and the proposed mid-year amendments,the net change to the fund
balance is $70,170.
City of Wylie
MISCELLANEOUS SANITARY SEWER IMPROVED
BID SUMMARY
Cullum Pipe Systems Pipe-Con Saber Development Rycon C-Con Services
Item Est.
S Qty. Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit I
Base Bid Items
1 2,054 L.F. Furnish and install 8-inch PVC SDR-35 sewer pipe,all $26.50 $54,431.00 $35.00 $71,890.00 $26.00 $53,404.00 $27.00 $55,458.00 $28.00 $57,512.00 $2
depths,including embedment,and removal of existing
sewer as required 2 2,595 L.F. Furnish and install 8-inch PVC pressure-rated pipe,SDR- $27.20 $70,584.00 $36.00 $93,420.00 $27.00 $70,065.00 $34.00 $88,230.00 $29.00 $75,255.00 $2 '
26(Class 160),all depths,including embedment,and
removal of existing sewer as required
3 9 Ea. Remove and replace existing manhole with new, $1,880.00 $16,920.00 $1,850.00 $16,650.00 $2,500.00 $22,500.00 $1,900.00 $17,100.00 $2,200.00 $19,800.00 $2,90
standard 4'diameter manhole,all depths
4 7 Ea. Furnish and install standard 4"diameter manhole,all $1,660.00 $11,620.00 $1,500.00 $10,500.00 $2,300.00 $16,100.00 $2,100.00 $14,700.00 $2,100.00 $14,700.00 $2,22
depths
5 1 Ea. Furnish and install standard end-of-line cleanout,all $150.00 $150.00 $350.00 $350.00 $425.00 $425.00 $375.00 $375.00 $500.00 $500.00 $86
depths
6 2 Ea. For connecting existing 4"sewer pipe to proposed $50.00 $100.00 $50.00 $100.00 $300.00 $600.00 $800.00 $1,600.00 $500.00 $1,000.00 $79
manholes
7 2 Ea. For connecting existing 6"sewer pipe to proposed $65.00 $130.00 $50.00 $100.00 $350.00 $700.00 $800.00 $1,600.00 $500.00 $1,000.00 $79
manholes
8 3 Ea. For connecting existing 8"sewer pipe to proposed $75.00 $225.00 $50.00 $150.00 $375.00 $1,125.00 $800.00 $2,400.00 $500.00 $1,500.00 $1,11
manholes
9 2 Ea. For connecting existing 10"sewer pipe to proposed $100.00 $200.00 $100.00 $200.00 $450.00 $900.00 $800.00 $1,600.00 $600.00 :61,200.00 $1,19
manholes
10 4 Ea. For connecting existing 12"sewer pipe to proposed $120.00 $480.00 $100.00 $400.00 $750.00 $3,000.00 $800.00 $3,200.00 $600.00 $2,400.00 $1,3f
manholes
11 101 Ea. For disconnecting and reconnecting 4"sewer service $410.00 $41,410.00 $350.00 $35,350.00 $455.00 $45,955.00 $500.00 $50,500.00 $700.00 $70,700.00 $52
connections,including locating existing service lateral,
wye to main,service lead.2-way cleanout at property
lines,and connection to private sewer
12 700 L.F. Furnish and install 6"PVC water pipe,AWWA C900, $19.50 $13,650.00 $37.00 $25,900.00 $21.00 $14,700.00 $25.00 $17,500.00 $30.00 $21,000.00 $:
Class 150,including ductile iron fittings,embedment,
connecting to and abandonment of existing water main
13 18 Ea. For disconnecting and reconnecting existing 1"water $315.00 $5,670.00 $350.00 $6,300.00 $400.00 $7,200.00 $400.00 $7,200.00 $400.00 $7,200.00 $7£
service,including new service tubing,tap to new main,
and all necessary fittings
14 5,349 L.F. Furnish,install,and maintain trench safety system $0.10 $534.90 $0.50 $2,674.50 $3.00 $16,047.00 $2.00 $10,698.00 $0.50 $2,674.50
15 625 L.F. Sawcut,remove and replace existing concrete $22.00 $13,750.00 $25.00 $15,625.00 $44.00 $27,500.00 $25.00 $15,625.00 $30.00 $18,750.00 $,
pavement,complete in place,as measured along the
centerline of new pipe installed
16 145 L.F. Sawcut,remove and replace existing asphalt pavement, $18.00 $2,610.00 $16.50 $2,392.50 $40.00 $5,800.00 $15.00 $2,175.00 $25.00 13,625.00 $:
complete in palce,as measured along the centerline of
new pipe installed
Total-Base Bid Amount $232,464.90 $282,002.00 $286,021.00 $2$9.;:90.k')fj,' $2f8,816.50
Alternate Bid Items
Al 1,768 L.F. Furnish and install 8-inch PVC SDR-35 sewer pipe,all $25.00 $.44,200.00 $35.00 $61,880.00 $26.00 $45,968.00 $28.00 $49,504.00 $28.00 $49,504.00 $:
depths,including embedment,and removal of existing
sewer as required
A2 3 Ea. Remove and replace existing manhole with new, $1,880.00 $5,640.00 $1,850.00 $5,550.00 $2,400.00 $7,200.00 $2,100.00 $6,300.00 $2,200.00 $6,600.00 $3,0,
standard 4'diameter manhole,all depths
A3 3 Ea. Furnish and install standard 4'diameter manhole,all $1,660.00 $4,980.00 $1,500.00 $4,500.00 $2,300.00 $6,900.00 $2,000.00 $6,000.00 $2,100.00 56,300.00 $2,2:
depths
A4 1 Ea. Furnish and install standard end-of-line cleanout,all $150.00 $150.00 $350.00 $350.00 $425.00 $425.00 $500.00 $500.00 $500.00 $500.00 $7
depths
AS 3 Ea. For connecting existing 8"sewer pipe to proposed $75.00 $225.00 $50.00 $150.00 $375.00 $1,125.00 $800.00 $2,400.00 $500.00 $1,500.00 $1,1
manholes
A6 44 Ea. For disconnecting and reconnecting 4"sewer service $410.00 $18,040.00 $350.00 $15,400.00 $455.00 $20,020.00 $350.00 $15,400.00 $700.00 $30,800.00 $9:
connections,including locating existing service lateral,
wye to main,service lead.2-way cleanout at property
lines,and connection to private sewer
A7 1,768 L.F. Furnish,install,and maintain trench safety system $0.10 $176.80 $0.50 $884.00 $3.00 $5,304.00 $2.00 $3,536.00 $0.50 $884.00
Total-Alternate Bid Amount $73,411.80 $88,714.00 $86,942.00 $83,640.00 $96,088.00
Grand Total-Base Bid plus Alternate Bid $305,876.70 $370,716.00 $372,963.00 $373,601.00 $394,904.50
THC 002-58.20 THE HOGAN CORPORATION
fi