07-14-2003 (City Council) Agenda Packet NOTICE OF MEETING
WYLIE CITY COUNCIL AGENDA
SPECIAL CALLED MEETING
Monday, July 14, 2003
6:00 p.m.
Wylie Municipal Complex—Council Chambers/Council Conference Room
2000 State Highway 78 North
Wylie,Texas 75098
CALL TO ORDER
INVOCATION&PLEDGE OF ALLEGIANCE
IT ENS PARTICIPATION
T
WORK SESSION
• 2003/2004 Budget Overview
EXECUTIVE SESSION
In accordance with Chapter 551,Government Code,Vernon's Texas Code Annotated(Open Meeting Act), Section 551.074
Personnel Matters to deliberate the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a
public officer or employee;(City Manager's Evaluation)
Section 551.071, Government Code. Meeting with city attorney concerning potential litigation and on a matter in which
the duty of the city attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts
with the Open Meetings Act.
RECONVENE IN` 0► 3PE 1 EET G
Take any action as a result of the Executive Session.
In addition to any specifically identified Executive Sessions,Council may convene into Executive Session at any point during the open
meeting to discuss any item posted on this agenda The Open Meetings Act provides specific exceptions that require that a meeting be
open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any
subsequent action,as a result of this Executive Session,will be taken and recorded in open session.
I certify that this Notice of Meeting was posted on this llth day of July,2003 at 5:00 p.m.as required by law in accordance with
Section 551.042 of the Texas Government Code and that the appropriate news media contacted. As a courtesy, this agenda is
also posted to the City of Wylie Website at tiww CI tx.us
Carole Ehrlich,City Secretary Date Notice Removed
The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be
requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TD 972/442-8170.
Fiscal 2004
Budget Overview
Operating Funds
Monday, July 14 , 2003
City of Wylie
Budget Work Session, July 14,2003
Highlights of Operating Funds
FY2004
El Proposed Tax Rate for Fiscal Year 2004 is $0.705, Current Tax Rate is $0.715
0 Preliminary Tax Roll is $1,118,400,000, an increase of$189,153,395 over last years
tax base of$929,246,605
El The increase in the tax roll will generate an additional $1,232,035 in tax revenues.
El No long term debt will be issued in FY2004.
El In the General Fund, 11.5 new positions will be added.
0.75 One (1) HR Assistant, Part-time
1.0 One (1) Information System Technician
1.0 One (1)Custodian for Facilities
1.0 One (1)CID Secretary 1, (8N) VO ,�
2.0 Two (2) Patrol Officers EZ
1.0 One (1) Fire Prevention Inspector
0.0 Three (3) Full-time Firefighters replacing (3) Part-time Firefighters(
1.0 One (1) Permit Technician S-L.Ae"`'LP3. r
2.0 One (1)Athletic Maint.Worker& One (1)General Maint.Worker
0.75 Three (3)Seasonal Workers, Summer Program,Wylie students a?)4/6 a�
0.5 One (1)Secretary, Part-time �
0.5 Increase Part-time Staffing 20 hours per week. ������L/ .. �' `"
11.50 Total General Fund Proposed Personne .z+�'` d
El In the Utility Fund, 3.5 new positions will be added.
1.0 One (1)Crewleader
1.0 One (1) Equipment Operator
1.0 One (1) Maintenance Worker
0.5 Upgrade AP Clerk from Part-time to Full-time J�yps'
3.5 Total Utility Fund Proposed Personnel
El In the General Fund, Proposed FY2004 fund balance is$ 1,674,485 approximately
47.9 days of working capital or 13.1 percent of expenditures. For comparison purposes,
original FY2003 recorded 49.7 days of working capital or 13.6 percent of expenditures.
El In the Utility Fund, Proposed FY2004 fund balance is 71.8 days of working capital or
19.7 percent of expenditures. FY2003 recorded 941 days of working capital and 25.9
percent of expenditures.
‘( °tt
't41 \
TABLE OF CONTENTS
Property Tax Distribution Calculations 1
General Fund Statement of Revenues & Expenditures 2
Utility Fund Statement of Revenues & Expenditures 3
FY 2004 Departmental Staffing Summary 4
Personnel Overview of Proposed Budget 5
Departmental Overview of Proposed Budget:
General Fund
City Council n/a
City Manager 7
City Secretary n/a
Municipal Court 7
Finance n/a
Facilities 7
Combined Services n/a
Police 8
Fire 9
Animal Control 10
Planning 10
Building Inspections 11
Code Enforcement n/a
Streets 11
Parks 12
Recreation 13
Library 13
Utility Fund
Utility Administration n/a
Utilities (Water) 14
Engineering 15
Utilities(Sewer) 15
Utility Billing 16
Combined Services n/a
PRELIMINARY PROPERTY TAX DISTRIBUTION CALCULATIONS
FY2004 FY2003
Tax Year 2003 Tax Year 2002
TAX ROLL:
Assessed Valuation(100%) $ 1,118,400,000 $ 929,246,605
Rate per$100 0.705 0.715
Total Tax Levy 7,884,720.00 6,644,113.23
Percent of Collection 98% 98%
Estimated Current Tax Collections $ 7,727,026 $ 6,511,231
SUMMARY OF TAX COLLECTIONS:
Current Tax $ 7,727,026 $ 6,511,231
Delinquent Tax 70,000 70,000
Penalty and Interest 30,000 30,000
TOTAL TAX COLLECTIONS $ 7,827,026 $ 6,611,231
DISTRIBUTION:
FY2004
FY2004 PERCENT FY2003
TAX RATE OF TOTAL FY2004 AMOUNT AMOUNT
GENERAL FUND:
Current Tax $ 5,816,028 $ 4,588,788
Delinquent Tax 52,688 49,332
Penalty and Interest 22,581 21,142
Total General Fund $ 0.530644 75.269% $ 5,891,297 $ 4,659,262
DEBT SERVICE FUND:
Current Tax $ 1,910,998 $ 1,922,443
Delinquent Tax 17,312 20,668
Penalty and Interest 7,419 8,858
Total Debt Service $ 0.174356 24.731% $ 1,935,729 $ 1,951,969
DISTRIBUTION $ 0.705000 100.000% $ 7,827,026 $ 6,611,231
ASSESSED VALUATION OF TAXABLE PROPERTY
1200 - 1118.4
2 929.2 _
a y
st 1 1000 - 754.a
800 -
> .. 426.9 600 1 402A 4614 542.5 — •
-
4. 365.5
wz
y 400 -
w ° 200 —
co 2
Q FY1994 FY1995 FY1996 FY1997 FY1998 FY1999 FY2000 FY2001 FY2002 FY2003 FY2004
1
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES
ACTUAL BUDGET ESTIMATE PROPOSED
2001-2002 2002-2003 2002-2003 2003-2004
BEGINNING BALANCE $ 2,168,444 $ 2,263,960 $ 2,709,293 $ 2,624,523
REVENUES:
Ad Valorem Taxes 3,773,837 4,659,260 4,697,000 5,891,292
Sales Taxes 951,371 935,500 1,064,630 1,287,730
Franchise Fees 958,066 979,000 1,055,780 1,107,000
Licenses&Permits 1,131,544 865,100 1,398,000 1,160,100
Intergovernmental Rever 365,316 229,870 254,900 220,000
Service Fees 1,386,398 1,438,300 1,288,300 1,171,000
Court Fees 484,920 486,400 367,000 480,000
Interest&Miscellaneous 222,989 83,300 101,300 85,500
Total Revenues 9,274,441 9,676,730 10,226,910 11,402,622
OTHER FINANCING SOURCES:
Bond Proceeds 250,000 - - -
Transfers from Other Fur 420,000 420,000 420,000 420,000
Total Other Financing Sources 670,000 420,000 420,000 420,000
Total Revenues&Other Financing• 9,944,441 10,096,730 10,646,910 11,822,622
TOTAL AVAILABLE RESOURCES 12,112,885 12,360,690 13,356,203 14,447,145
EXPENDITURES:
General Government:
City Council 46,099 83,350 83,050 89,950
City Manage 406,859 490,280 468,250 638,200
City Secreta 126,814 146,460 136,300 180,680
Municipal Cc 133,467 174,630 168,930 181,600
Finance 399,356 530,910 528,110 595,800
Facilities&F 178,639 405,300 402,000 397,650
Combined S 1,655,671 1,532,720 1,453,120 1,409,900
Animal Cont 66,130 117,230 114,040 115,370
Public Safety:
Police 1,885,599 2,308,000 2,288,300 2,661,980
Fire 1,709,603 1,954,450 1,940,180 2,449,310
Dispatch - - -
Development Services:
Planning 201,987 225,650 223,770 246,220
Building Ins{ 457,981 486,260 477,180 635,360
Code Enforc 51,227 69,380 64,850 76,630
Streets 934,866 907,150 714,680 1,229,330
Community Services:
Parks 554,502 783,560 719,050 992,450
Recreation 89,943 109,300 109,260 138,910
Library 322,719 356,760 355,440 407,340
Contingency - - - -
Transfers to Other Funds 182,130 475,880 485,170 325,980
Total Expenditures 9,403,592 11,157,270 10,731,680 12,772,660
ENDING FUND BALANCE $ 2,709,293 $ 1,203,420 $ 2,624,523 $ 1,674,485
70.5 Tax Rate
0.1311
47.85
2
UTILITY FUND
COMBINED STATEMENT OF REVENUES AND EXPENSES
ACTUAL BUDGET ESTIMATE BUDGET
2001-2002 2002-2003 2002-2003 2003-2004
OPERATING REVENUES:
Water Service $ 2,490,859 $ 2,775,000 $ 2,825,000 $ 3,106,000
Sewer Service 1,606,486 1,623,000 1,750,000 1,925,000
Sewer Pass-Thru 388,157 393,000 412,000 453,200
Penalty&Interest 70,786 64,000 80,000 85,000
Water Tap Fees 200,470 120,000 210,000 160,000
Sewer Tap Fees 29,945 35,000 30,000 30,000
Reconnect Fees 3,153 3,000 3,000 3,000
Impact Fees-Water/Sewer - - - 503,360
TOTAL OPERATING REVENUES 4,789,856 5,013,000 5,310,000 6,265,560
OPERATING EXPENSES:
Water Purchases 687,549 800,000 885,750 1,011,080
Sewer Treatment 310,006 1,070,550 1,070,550 1,163,680
Utility Administration 259,769 278,680 272,640 304,240
Water 767,110 1,677,450 1,070,080 1,433,540
Sewer - - - 813,390
Engineering 227,820 377,810 269,760 373,390
Utility Billing 483,762 578,460 586,610 616,125
Combined Services 45,281 79,700 71,000 70,500
TOTAL OPERATING EXPENSES 2,781,297 4,862,650 4,226,390 5,785,945
NET OPERATING INCOME(LOSS) 2,008,559 150,350 1,083,610 479,615
NON-OPERATING REVS(EXP):
Utility Pre-treatment Fees 10,270 33,000 33,000 12,000
Interest Income 57,784 65,000 33,000 65,000
Miscellaneous Income 32,693 10,000 30,000 10,000
Debt Service (1,201,131) (1,284,100) (1,194,130) (1,273,340)
Transfer from Other Funds - - - -
Transfer to Other Funds (420,000) (420,000) (420,000) (420,000)
TOTAL NON-OPERATING REVS(EXP) (1,520,384) (1,596,100) (1,518,130) (1,606,340)
NET INCOME(LOSS) 488,175 (1,445,750) (434,520) (1,126,725)
BEG FUND BALANCE(WORKING CAP) 3,740,598 3,147,150 3,032,866 2,598,346
Adjustment to Fund Balance (1,195,905) - - -
END FUND BALANCE(WORKING CAP) $ 3,032,868 $ 1,701,400 $ 2,598,346 $ 1,471,621
0.2591 0.1968
94.57 71.82
3
FY 2004 DEPARTMENTAL STAFFING SUMMARY
(ALL POSITIONS SHOWN AS FULL-TIME EQUIVALENTS)
PROPOSED
BUDGET BUDGET BUDGET BUDGET
2000-2001 2001-2002 2002-2003 2003-2004
General Fund
City Manager 3.50 4.50 4.50 6.25
City Secretary 2.00 2.00 2.00 2.00
Municipal Court 2.00 2.00 2.00 2.00
Finance 6.00 5.50 5.50 5.50
Facilities& Fleet Services 1.00 1.00 - 1.00
Police 31.10 26.10 30.00 33.00
Fire 19.00 27.00 28.40 29.40
Animal Control 1.40 1.50 2.00 2.00
Development Services - - - -
Planning 2.50 3.00 3.00 3.00
Building Inspections 4.50 7.00 7.00 8.00
Code Enforcement 1.50 1.00 1.00 1.00
Streets 6.25 5.75 7.75 7.75
Parks 7.00 7.00 9.00 11.75
Recreation 1.35 1.80 2.10 2.60
Library 4.50 4.75 4.75 5.25
Total General Fund 93.60 99.90 109.00 120.50
Utility Fund
Utilities Administration 3.50 3.50 3.50 3.50
Utilities-Water 8.00 9.00 11.00 10.00
Utilities-Sewer - - - 4.00
Engineernig 3.00 3.00 3.00 3.00
Utility Billing 5.50 7.00 7.00 7.50
Total Utility Fund 20.00 22.50 24.50 28.00
Wylie Economic Development 2.00 1.00 1.00 1.00
4B Sales Tax Fund
Parks 3.00 4.00 4.00 4.00
Community Center 1.50 1.50 2.50 2.50
Library 1.00 1.00 1.00 1.00
Total 48 Sales Tax Fund 5.50 6.50 7.50 7.50
Emergency Communications Fund
Dispatch Services - 7.00 7.00 7.00
Total Emergency Comm Fund - 7.00 7.00 7.00
TOTAL ALL FUNDS 121.10 136.90 149.00 164.00
4
PROPOSED BUDGET
OVERVIEW OF OPERATING FUNDS
July 14, 2003
Budget 2003-2004
PERSONNEL(Additions,Promotions,and Changes)
Item# General Fund Departments: Personnel Cost*
112 -City Manager
1) One (1) HR Assistant, Part-time $ 18,570
2) One (1) Information System Technician $ 61,840
132 -Facilities
3) One(1) Custodian for Facilities $ 42,430
211 -Police
4) One (1)CID Secretary 1, (8N) $ 41,120
5) Reclass Records Clerk (7N to 8N) $ 1,310
6) Two(2) Patrol Officers $ 117,910
231 -Fire
7) One (1) Fire Prevention Inspector $ 54,630
8) Three (3) Full-time Firefighters replacing (3) Part-time Firefighters $ 72,350
WrkiY64G44
9) Additional Ambulance Staffing �J lad $ 49,360
312 -Building Inspections
10) One (1) Permit Technician $ 44,120
511 -Parks
11) One(1)Athletic Maint. Worker& One (1)General Maint. Worker $ 79,010
12) Three (3)Seasonal Workers, Summer Program,Wylie students $ 16,500
521 -Recreation Dept.
13) One(1)Secretary, Part-time $ 9,930
551 -Library
14) Increase Part-time Staffing 20 hours per week. $ 9,800
Total General Fund Proposed Personnel $ 618,880
*Personnel Cost include Salaries and Benefits.See Capital and Expanded
level of Service Costs for non personnel expenses.
5
PROPOSED BUDGET
OVERVIEW OF OPERATING FUNDS
July 14,2003
Budget 2003-2004
PERSONNEL(Additions,Promotions,and Changes)
Item# Utility Fund Departments: Personnel Cost*
712-Public Works Utilities(Water)
1) One(1)Crewleader $ 54,310
2) One (1)Equipment Operator $ 43,050
3) One (1)Maintenance Worker $ 41,130
715-Utility Billing
4) Upgrade AP Clerk from Part-time to Full-time $ 24,840
Total Utility Fund Proposed Personnel $ 163,330
Personnel Cost include Salaries and Benefits.See Capital and
Expanded level of Service Costs for non personnel expenses.
6
112 - City Manager
Personnel Non Personnel
Request Cost Cost
One(1) HR Assistant- Part-time $ 18,570 $ 5,000
One(1) Information System Technician 61,840 6,500
Total $ 80,410 $ 11,500
Grand Total $ 91,910
122 - Municipal Court
Personnel Non Personnel
Request Cost Cost
Automated and Online Payment. Carry forward from FY2003 $ - $ 15,300
One (1) Fire Proof Safe - 1,610
Total $ - $ 16,910
Grand Total $ 16,910
132 - Facilities
Personnel Non Personnel
Request Cost Cost
Four(4)new rooftop HVAC units $ - $ 24,000
One (1)Custodian for Facilities 42,430 -
Total $ 42,430 $ 24,000
Grand Total $ 66,430
7
211 - Police
Personnel Non Personnel
Request Cost Cost
One (1)CID Secretary 1 $ 41,120 $ 5,100
Computer Network Upgrade - 20,500
Reclass Records Clerk (7N to 8N) 1,310
Two (2) Patrol Officers 117,910 12,060
One (1) Police Sedan - 29,580
Fleet Replacement Fees - 7,300
One (1)Video Camera for Squad Car - 3,150
One (1) Mobile Radio - 2,600
One (1) Computer and Printer for Sgt. - 1,200
Total $ 160,340 $ 81,490
Grand Total $ 241,830
8
231 - Fire
Personnel Non Personnel
Request Cost Cost
One(1) Fire Prevention Inspector and vehicle $ 54,630 $ 47,180
Fleet Replacement Fee - 2,860
Quint Maint. - 25,000
Three(3)fulltime Firefighters replacing (3) Part-time Firefighters 72,350 600
One(1)Air Truck SCBA Compressor - 38,000
Capital Replacement Fees - 5,430
One(1) k-12 Rescue Saw - 1,600
Health and Wellness Program - 3,000
Three(3)Treadmills - 1,500
Two(2) Universal ten station weight set - 1,500
PDA - 2,500
One (1) Fire Hose Repair Press - 2,650
Two(2) Riding Lawn Mowers for Stations - 5,000
Additional Ambulance Staffing 49,360 -
Total $ 176,340 $ 136,820
Grand Total $ 313,160
9
251 - Animal Control
Personnel Non Personnel
Request Cost Cost
Repair Brickwork on Northside of Animal Shelter $ - $ 1,000
One (1) Portable Radio - 2,270
Total $ - $ 3,270
Grand Total $ 3,270
311 - Planning
Personnel Non Personnel
Request Cost Cost
One(1)36" Plotter-Split with Engineering $ - $ 5,720
One(1) Copier-Split with Engineering - 4,120
One(1) Pentium IV Computer, replace - 1,500
Land Use Maps - 2,500
Total $ - $ 13,840
Grand Total $ 13,840
10
312 - Building Inspections
Personnel Non Personnel
Request Cost Cost
One (1) Permit Technician $ 44,120 $ 6,670
Internet Based Permit Issuance - 6,000
Expansion of Impact Software - 9,140
Demolition of structures - 20,000
Total $ 44,120 $ 41,810
Grand Total $ 85,930
411 Streets
Personnel Non Personnel
Request Cost Cost
One (1) Pickup truck for Fleet Maintenance Coordinator $ - $ 8,500
split 411/712
Maintenance and Operating costs - 1,950
Fleet Replacement Fee - 1,220
Budget Increase in 54210, Streets and Alleys - 44,000
Total $ - $ 55,670
Grand Total $ 55,670
11
511 -Parks
Personnel Non Personnel
Request Cost Cost
One(1)Athletic Maint.Worker, One (1)General
Maintenance Worker, and Pickup truck $ 79,010 $ 28,970
Fleet Replacement Fees - 3,000
One(1) Riding Lawn Mower - 9,800
One(1) Riding Lawn Mower - 9,800
One(1)Trailer - 5,200
One(1)Trailer - 5,250
One (1)Athletic Infield machine - 10,950
One (1)Chemical Sprayer Tank - 5,950
One (1)Tractor Tiller - 2,650
One (1) Riding Line Cutter - 6,100
Three (3)Seasonal workers, Summer,Wylie Students 16,500 1,260
Anticipated Utlilties - Electric - 10,000
Baseline Equipment, Athletic Field Poles, Backflow, etc. - 21,150
Total $ 95,510 $ 120,080
Grand Total $ 215,590
12
521 - Recreation Dept.
Personnel Non Personnel
Request Cost Cost
One (1)Secretary, Part-time $ 9,930 $ 4,000
Total $ 9,930 $ 4,000
Grand Total $ 13,930
551 - Library
Personnel Non Personnel
Request Cost Cost
Increase Part-time Staffing 20 hours per week $ 9,800 $ -
Books and Audio Visual materials - 7,000
Books in Print Database - 2,200
Total $ 9,800 $ 9,200
Grand Total $ 19,000
13
712 - Public Works Utilities (Water)
Personnel Non Personnel
Request Cost Cost
2nd/3rd Street Alley Water line $ - $ 110,000
One (1)Crewleader and Vehicle 54,310 39,250
Fleet Replacement Fee - 4,280
One (1) Equipment Operator 43,050 1,100
One (1) Maintenance Worker 41,130 750
One(1) Extended Cab Pick up Truck - 19,700
Fleet Replacement Fee - 2,290
One (1)Trailer, 2 axle Belche - 7,500
Fleet Maintenance Coordinator Vehicle, split 411 - 8,500
Fleet Replacement Fees, split 411 - 1,220
Total $ 138,490 $ 194,590
Grand Total $ 333,080
14
713 - Engineering
Personnel Non Personnel
Request Cost Cost
Computer System $ - $ 1,500
36" plotter/feeder split with Planning - 5,620
Xerox Copier split with Planning - 4,120
Total $ - $ 11,240
Grand Total $ 11,240
714 - Public Works Utilities (Sewer)
Personnel Non Personnel
Request Cost Cost
Valentine Creek Wastewater Line $ - $ 90,000
Jet Machine/Vac Combo - 114,100
Fleet Replacement Fee - 11,000
One(1)Trailer, 2 axle Belche - 7,500
One (1) Hydraulic Jack Hammer - 8,700
One (1) Hydraulic Post Hole Digger - 2,000
Total $ - $ 233,300
Grand Total $ 233,300
15
715 - Utility Billing
Personnel Non Personnel
Request Cost Cost
Upgrade AP Clerk from Part-time to Full-time $ 24,840 $ -
Total $ 24,840 $ -
Grand Total $ 24,840
16