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05-09-2000 (City Council) Agenda Packet NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA Tuesday, May 9, 2000 7:00 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North Wylie,Texas 75098 Action Taken CAI TO ORDER INVOCATION&PLEDGE OF ALLEGIANCE PROCLAMATION HONORING WYLIE FIREFIGHTERS AND ETMC EMS PERSONEL. CITIZENS PARTICIPATION CONSENT AGENDA All matters listed under the Consent Agenda are conaitiered to be ruatine by the City C4ancd aad will be exacted by ante motion. Item will net be separate&maim of set .if eats tlestred,that item willitaremoved from the Consent Agatda: and will be c dered rely. A. Approval of the Minutes from the April 25,2000 Regular Meeting. RECEIVE OFFICIAL CANVASS OF ELECTION RETURNS FOR Tim GENF1RAL AND SPECIAL ELECTION OF MAY 6,2000. CONSIDER AND ACT UPON THE APPROVAL OF A RESOLUTION DECLARING THE RESULTS OF THE OFFICIAL CANVASS OF THE GENERAT ELECTION OF MAY 6,2000. CONSIDER AND ACT UPON THE APPROVAL OF A RESOLUTION DECLARING THE RESULTS OF THE OFFICIAL CANVASS OF THE SPECIAL KizeTRINteviitAY 6,2000. ISSUE A CERTIFICATE OF SCTION ADMINISTER OATH OF OFFICE TO ELECTED OFFICIALS,PLACE 2,3,4,6,AND THE MAYOR. ELECTION OF MAYOR PRO TEM ITEMS FOR INDIVIDUAL CONSIDERATION AND ACTION 1. Consider and act upon approval to enter into a Mutual Aid Agreement between the City of Wylie and Rockwall County EMS. 2. Consider and act upon approval to enter into an Interlocal Agreement for Fire Protection Services between the City of Rockwall and the City of Wylie. 3. Consider and act upon approval for an addendum to the Interlocal Agreement for Fire Protection Services between the Town of St.Paul and the City of Wylie. 4. Consider and act upon a preliminary plat for the Quail Meadow Addition, proposed by Carter & Burgess for Centex Homes, for the property generally located along east side of FM 1378 immediately south of the Newport Harbor development, and being all of a certain 56.45 acre tract situated in the James Mculmurry Survey, Abstract No. 629, City of Wylie,Collin County,Texas. 5. Consider and act upon a final plat for the Twin Lakes Phase III Addition, proposed by Corwin Engineering, Inc. for Twin Lakes, L.P., for the property generally located along the north side of Alanis Drive and behind Fire Station No. 1, and being all of a certain 22.372 acres out of the A. Atterberry Survey,Abstract No. 23, City of Wylie, Collin County, Texas. 6. Consider and act upon a final plat for the East Fork by the Lake Phase I Addition, proposed by Kurtz-Bedford Associates, Inc. for D.R. Horton Custom Homes, for the property generally located along the west side of FM 1378 across from the Newport Harbor development, and being all of a certain 55.689 acres out of the William Patterson Survey, Abstract No. 716,City of Wylie,Collin County,Texas. 7. Consider and act upon a final plat for the Possum Lodge Addition, proposed by C&P Engineering, Ltd., for William Chapman, for the property generally located on the northeast corner of Highway 78 and Calloway,and being all of Block 35 of the Town of Wylie, Collin County, Texas. 8. Consider and act upon the award of a contract for construction of a new animal shelter and municipal warehouse facility. 9. Consider and act upon the award of an annual contract for asphalt overlay and seal coating. 10. Consider and act upon the award of a contract for the W. Kirby Street Paving and Drainage Improvements from S.H.78 to S.Birmingham St. WORK SESSION Mid Year Budget Amendments 11. Consider and act upon approval of an Ordinance of the City of Wylie,amending the budget for Fiscal Year 2000, beginning October 1, 1999, and ending September 30, 2000; repealing all conflicting ordinances; containing a severability clause;and providing for an effective date. ADJOURMIENT. In addition to any spedfically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. Spedfic sections of the Open Meetings Act will be identified and announced should Coundl elect to convene into Executive Session. I certify that this Notice of Meeting was posted on this 5th day of May, 2000 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. City Secretary Date Notice Removed The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TD 972/442- 8170. Page 2 of 2 VYLIE CITY COUNCIL AGENDA ITEM NO. 1. May 9, 2000 Issue Consider and act upon approval to enter into a Mutual Aid Agreement between the City of Wylie and Rockwall County EMS. Background Mutual Aid Agreements are set into place to insure all cities involved have the proper coverage for ambulance services. Should one of the Parties of this agreement not be able to meet it's obligations due to unforeseen circumstances,the Requested city is obligated to offer it's services in order to meet the needs of the Requesting Party. This Agreement also addresses liability and minimum standards issues, certification levels and insurance requirements. The two parties will enter into the Agreement whereby the Parties agree to provide ambulance service to one another within the service area as stated in the Mutual Aid Agreement. This mutual aid ambulance service will be provided in case of manmade or natural disasters, periods of unusual call volume, sudden unit or equipment mechanical failure or other extraordinary situations in which the operating ambulance service cannot meet it's obligations due to unusual circumstances. In other words, the Agreement will give the City of Wylie back up in case ETMC and the City's ambulances are unavailable due to other emergencies. Other Considerations N/A Financial Considerations N/A Board/Commission Recommendations N/A Staff Recommendation Staff recommends that Council approve the proposed amendment to the Mutual Aid Agreement to ensure full ambulance coverage in case of situations beyond the control of the City of Wylie. Attachments Proposed Mutual Aid Agreement Prepared by wed by Fin e City M ger Approval `VYLIE CITY COUNCIL AGENDA ITEM NO. a„ May 9, 2000 Issue Consider and act upon approval to enter into an Interlocal Agreement for Fire Protection Services between the City of Rockwall and the City of Wylie. Background This Agreement provides fire protection services to one another. The Parties will form an agreement whereby each will assist the other in fire protection services, and will further agree to assist each other in providing fire protection services to protect health, life and property, within the corporate limits of the two cities and the ETJ of both cities. The proposed Mutual Aid Agreement is set into place to insure all cities involved have the proper coverage for fire protection services. Should one of the Parties of this agreement not be able to meet it's obligations due to unforeseen circumstances,the Requested City is obligated to offer it's services in order to meet the needs of the Requesting Party. This Agreement also addresses liability and minimum standards issues, certification levels and insurance requirements. The proposed Agreement with the City of Rockwall is cimilar to those already approved with all the cities of Collin County and the City of Sachse. Other Considerations ARTICLE II; SECTION 1-C of our City Charter states"The city shall have the power: To cooperate with the government of the United States or any agency thereof,the government of Texas or any agency thereof; or with the government of any county, city or political subdivision for any lawful purpose for the advancement of the interests, safety, convenience and welfare of its inhabitants." Financial Considerations N/A Board/Commission Recommendations N/A Staff Recommendation Staff recommends that Council approve the proposed amendment to the Interlocal Agreement for Fire Protection Services between the City of Wylie and the City of Rockwall. Attachments Proposed Interlocal Agreement for Fire Protection Services. GwYw+�^�Uy A-4 ftit ( /ilk Prepared by �"{A;,l,4.44te ed by Financ City Mager Approval VVYLIE CITY COUNCIL AGENDA ITEM NO. 3. May 9, 2000 Issue Consider and act upon approval for an addendum to the Interlocal Agreement for Fire Protection Services between the Town of St. Paul and the City of Wylie. Backiround On January 26, 1993,the Town of St. Paul and the City of Wylie entered into an Interlocal Agreement for Fire Protection Services. Since this time, there have been numerous occasions in which complications of runs have caused the Town of St. Paul to question the situation and to question who's financial responsibility the run belonged. For example,Wan accident happened on the County Road and the car ended up in a field (Town of St. Paul), it would raise the question of responsibility. The proposed addendum will relieve the question of responsibility on these types of issues. This addendum will change the billing charges from a five hundred dollar($500.00)per call charge to an annual fee of twelve thousand dollars($12,000.00)paid in quarterly installments of three thousand dollars($3,000.00). Currently,the estimated income for run items billed to the Town of St. Paul is nine thousand dollars($9,000.00)per year. This will be an increase of approximately three thousand dollars ($3,000.00) per year over the next two years. The Town of St. Paul has agreed to and signed the addendum;execution by the City of Wylie is needed to complete the agreement. Other Considerations ARTICLE II; SECTION 1-C of our City Charter states'The city shall have the power: To cooperate with the government of the United States or any agency thereof,the government of Texas or any agency thereof, or with the government of any county, city or political subdivision for any lawful purpose for the advancement of the interests, safety, convenience and welfare of its inhabitants." Financial Considerations The dates of Addendum"A"are October 1, 1999 through September 30, 2001. This addendum will be paid retroactively back to the start date of the addendum. An estimated increase of six thousand dollars will be seen over the next two-year period. Board/Commission Recommendations N/A Staff Recommendation Staff recommends that Council approve the proposed amendment to the Interlocal Agreement for Fire Protection Services between the City of Wylie and the Town of St. Paul Attachments Original Rapier&Wilson,P.C.letter Original Addendum"A"to Interlocal Agreement for Fire Protection Services between the City of Wylie and the Town of St. Paul,signed by Joyce Pockrus,Mayor of To of t. Paul and their City Secretary,Marie Finley GrIVALTANyttil - I & tri // k- Prepared by e ed by Fin: 1 e City Mager Approval RAPIER & WILSON, P.C. ATTORNEYS AT LAW 103 W.McDERMoTr,ALLEN,TEXAS 75013-2782 TELEPHONE: (972)727-9904 DAMES W.WILSON (800)831-3126 ATTORNEY AT LAW FACSIMILE: (972)727-4273 e-mail: wilson@rcw-law.com April 10, 2000 Chief Shan English Wylie Fire Department 2000 Highway 78 North Wylie, Texas 75098 RE: Addendum "A" to Interlocal Agreement for Fire Protection Services Dear Chief English: Enclosed are two (2) executed originals of the above-referenced Addendum "A." Please present both originals to Mayor John Mondy and Secretary Susan Shuler for execution on behalf of the City of Wylie,Texas. Return one(1)fully executed document to our office using the enclosed self-addressed, stamped envelope. Thank you for your good service. Please feel free to call me if you ever have any questions or concerns about providing fire protection services to the Town of St. Paul. V ry truly y urs, /1 James W. Wilson l JWW/ekd enclosures flmun\sp\interlocal\fire protection\transmittal-addendum A cc: Joyce Pockrus, Mayor Town of St. Paul, Texas Marie Finley, Secretary Town of St. Paul, Texas ADDENDUM "A" TO INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES CITY OF WYLIE AND TOWN OF ST. PAUL STATE OF TEXAS § COUNTY OF COLLIN § This Addendum "A" amends and is made a part of the Interlocal Agreement for Fire Protection Services entered into on or about January 26, 1993 by the City of Wylie,Texas, and the Town of St. Paul,Texas. Sections 3 and 4 of the Interlocal Agreement for Fire Protection Services are hereby amended as follows: SECTION 3. The Town of St. Paul agrees to pay the total sum of Twenty-Four Thousand and 00/100 Dollars ($24,000.00) to the City of Wylie for fire protection service calls within the corporate limits of the Town of St. Paul during the period of October 1, 1999 through September 30, 2001. St. Paul shall pay the total sum due hereunder in eight (8) quarterly installments of $3,000.00 each, beginning on October 1, 1999 and continuing thereafter on January 1, 2000,April 1, 2000, July 1, 2000, October 1, 2000, January 1, 2001, and April 1, 2001, with the final payment due on July 1, 2001. SECTION 4. The Interlocal Agreement for Fire Protection Services is subject to review two (2) years from the date of final approval and every two (2) years thereafter. DULY APPROVED this day of , 2000, and executed on behalf of the CITY OF WYLIE. John Mondy, Mayor Susan Shuler, City Secretary DULY APPROVED this day of , 1999, and executed on behalf of the TOWN OF ST. PAUL. J ce Pockrus, Mayor Marie Finley, City Secretary ADDENDUM"A"TO INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES solo page flmunlsp\Addendum-Wylie Fire Protection ORIGINAL WYLIE CITY COUNCIL AGENDA ITEM NO. 4-. May 9, 2000 Issue Consider and act upon a preliminary plat for the Quail Meadow Addition, proposed by Carter & Burgess for Centex Homes, for the property generally located along east side of FM 1378 immediately south of the Newport Harbor development, and being all of a certain 56.45 acre tract situated in the James Mculmurry Survey,Abstract No. 629, City of Wylie, Collin County, Texas. Background The preliminary plat under consideration is for the Quail Meadow Addition. The applicant is preliminary platting 56.45 acres of land in order to develop the property with single family residential and public park uses. Specifically,the applicant is proposing to develop the property with 184 single family homes and a 2.8 acre city park. The property is currently vacant and zoned for SF-1 (Single Family Residential), SF-2 (Single Family Residential), and SF-A(Single Family Attached)uses. Issues: • Staff has reviewed the proposed plat for the Quail Meadow Addition and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. This plat also complies with all applicable state subdivision laws. • The applicant is aware that final plat approval by the Commission and Council will be required prior to the installation of improvements and issuance of building permits. • The applicant has stated that they intend to construct the 12"water line loop for this area by obtaining off-site easements through the Birmingham tract. This may help alleviate some of the water pressure issues associated with this area. The applicant is aware that final plat construction plans shall include all off-site improvements. • The applicant is aware that all applicable water flow calculations must be approved by the City prior to scheduling a final plat for consideration(Applicant's responsibility to provide data). • The Parks Board reviewed this case at their March 27, 2000, meeting and is recommending approval(See attached memorandum). Financial Considerations Plat application fee- Paid Board/Commission Recommendation At the April 18, 2000, Planning and Zoning Commission meeting, the Commission voted to recommended approval of this case. Commissioner's Schmader and Wood were absent. Staff Recommendation Approval The Department's of Public Works, Fire, and Development Services concur with this recommendation. Attachments Preliminary Plat Preliminary Plat Application /1(,iita\ //61 i4)2— / Prepared by /,n, Revie ei by inane City Mangger Approval City of Wylie Memo To: Tobin Maples, Development Services Directorl From: Mindy Manson, Assistant City Manager fV`r�` 1 Date: 04/13/00 Re: Quail Meadow Subdivision During their March 27 meeting, the Park Board reviewed the proposed Quail Meadow Subdivision with regard to the parkland dedication. The Park voted to recommend approval of the dedication of the 2.8 acres of parkland with the provision of parking adjacent to the proposed White Ibis Way. The Board also instructed staff to begin discussion with the applicant regarding the possible acquisition of the 2 acres adjacent to the west of the proposed park. If you have any questions, please do not hesitate to let me know. • •Page 1 VVYLIE CITY COUNCIL AGENDA ITEM NO. 5, May 9, 2000 Issue Consider and act upon a final plat for the Twin Lakes Phase III Addition,proposed by Corwin Engineering, Inc. for Twin Lakes, L.P.,for the property generally located along the north side of Alanis Drive and behind Fire Station No. 1,and being all of a certain 22.372 acres out of the A.Atterbeny Survey,Abstract No. 23,City of Wylie,Collin County,Texas. Background The final plat under consideration is the Twin Lakes Phase III Addition. The applicant is final platting 22.372 acres in order to develop the property with 100 single family lots. The property is currently vacant,unplatted, and zoned for SF-3 (Single Family Residential)uses. Financial Considerations Final Plat application fee has been paid. Other Considerations Issues: • Staff has reviewed the proposed plat for the Twin Lakes Phase III Addition and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. This plat also complies with all applicable state subdivision laws. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the April 18, 2000 Planning and Zoning Commission meeting,the Commission voted favorably to recommend this plat. Staff Recommendations Approval- The Department's of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat ot/ 6:?\,*1/404- 11) c Prepared by 0/j�,,71� R• Owed by Fin. i e City Man er Approval Jan 18 00 02: 35p Development Services 872-442-8154 p. 5 RECEIVED Our Mission.. \I ...to be responsible stewards o;the public mat, J A N 6 200nr� 0 to strive for escelience in pubic service,and to enhance the qualtty of life for all. VI:novo CITY OF WYLIE Application For ❑Preliminary Plat iFina1 Plat 0 Replat OVacation of Existing Addition All rules and regulations established by the Subdivision Ordinance,City of Wylie,Texas.and Texas Local Government Code,Title 7,Chapter 212,Subchapter A. Engineer' Phone: 972.396-1200 Surveyor: Corwin Engineering, Inc. Fax: 972.396.4987 Address: 200 W. Bletnont Dr. , Suite E City: Allen State: Texas Zip: 75013 Owner: Twin Lakes, L.P. Phone: 817.424.1392 Address: P. O. Box 92864 Fax: 817.421.6910 City: South Lake State: Texas Zip: 76092 Other: Phone: Address: Fax: City: State: Zip: Location of Property(Address if Applicable) North side of Alanis Drive approximately 2500 feet east of Ballard Avenue. Proposed Subdivision Name: Twin Lakes Phase III Survey Name: Allen P.tterberry Sur. Abstract No.: 23 Acreage 31.519 Existing Zoning: Pending Zoning: ''Please provide a building improvement survey,if the property has existing improvements. Is this a replat of an existing recorded subdivision? Yes No Ifyes,give name and date when the original subdivision was filed for record at Dallas County Deed Records: Subdivision Name: Date Filed: Volume: Page: Number of lots within original subdivision: Proposed lots: If applicable,complete OExhibit AO as evidence that all owners of property within the subdivision join in this application to vacate. Was this subdivision restricted by zoning or deed restrictions to single family or two family residential dwelling use within the last five(5)years? Yes No I am authorized to make application for a subdivision on behalf of the owner of this property. / J,a `/ I Agent The above person is my representative,authorized to make application for a subdivisio. * i.-- beh;/and I am the : er of the property for which this application is made. �a�� O 'net For Office Use Out Date Filed: Receipt No.: • AnamiutS Peedips Zmmg Case gf ApFlicabley 1 A:'•v,•orridcy-s`piarmingappti tion'platap,doc City of Wylie, Development Services Department 2000 Highway 78 North+ Wylie,Texas 75098+972-442-8150+ Fax 972-442-8154 WYLIE CITY COUNCIL AGENDA ITEM NO. kc• May 9, 2000 Issue Consider and act upon a final plat for the East Fork by the Lake Phase I Addition,proposed by Kurtz-Bedford Associates,Inc. for D.R. Horton Custom Homes,for the property generally located along the west side of FM 1378 across from the Newport Harbor development,and being all of a certain 55.689 acres out of the William Patterson Survey,Abstract No. 716,City of Wylie,Collin County,Texas. Background The fmal plat under consideration is for the East Fork by the Lake Phase I Addition. The applicant is final platting 55.689 acres in order to develop the property with single family uses. The property is currently vacant,unplatted, and zoned PD(Planned Development)for a Master Planned Single Family Residential Community. Financial Considerations Final Plat application fee has been paid. Other Considerations Issues: • Staff has reviewed the proposed final plat and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. The proposed plat also complies with the approved zoning (development plan) and preliminary plat encompassing this property except for the proposed detention ponds. Specifically, the applicant has incorporated two detention ponds in order to comply with post development water retention laws. One of the ponds is proposed to be located within the area originally dedicated for public park uses, located along the southern portion of the subdivision. The second pond is located in the western portion of the subdivision within an area originally indicated as private open space with HOA maintenance. Because of this, staff recommended that the case be referred back to the Parks Board for their consideration. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the April 18, 2000 Planning and Zoning Commission meeting, the Commission voted to favorably to recommend this case subject to Park Board re-approval of the location of the proposed ponds. During the April 24 Park Board meeting, the Board indicated a desire to reverse the original recommendation between the private and public parkland. The Board's recommendation included retaining the open space along the western portion of the subdivision as public park land, including the maintenance of the pond, in order to ensure the public connection along Muddy Creek for the trail system. The Board also recommended reverting the open space on the south side of the subdivision to private, HOA maintained open space. Staff Recommendations Approval, subject to approval of the location of the proposed ponds and City Council resolution regarding the maintenance responsibility of the ponds. The Departments of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat 1) � : I 'U �} ' 's f � '�� Pre are Y Re ed byFinanc � CityMandier Approval Page 1 of 3 City of Wylie (1/95) APPLICATION AND FINAL PLAT CHECKLIST Date /-24 Name of Proposed Development EA-s-r- f 2<< 6 y `t'ti c Lake- 0014.5 e Name of Property Owner/Developer D. K. 1-oiz-1-o.4 Cus-f-o„A ,. s Address 310 C9sr •^JTfft.S 1-H c,c4.wh-7. 30 2-8a Phone 7e - ZZC0- y 333 Al-c. n, 7-7c -1 s 3 Owner of Record 17 . 12 , 1 1s) CL 41D H—f-�eS 3co 61sr T.,reIRSrx-rc 1.41 Ay a% t. zea Address 6 Alt-64-ks.o 1-x -1 sa Phone '72-2u -4 3 3 3 Name of Land Planner Ku-v.4-1.- !�& -I t" AM c . o,u 7 Kr SIB Surveyor/Engineer 4zzi /au Su.:+- 2. Address 674-a.4.4.u.a TY- 1 St 43 Phone `h 2-Zia- 5-II9 Total Acreage Co Current Zoning e fl Number of Lots/Units /Ce Signed y The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn legibly to show all data on a scale not smaller than 1" = 100' with a graphic scale provided. Six sets of direct prints and three Mylars of all originals, plus one on Mylar to be 17-1/2" x 23-3/4" shall be submitted. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Final Plat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. 05/04/00 14:08 FAX 972 380 4633 THE HOGAN CORPORATION WYLIE-COLLINS 1002 THE HOGAN CORPORATION Engineers • Planners • Consultants May 4,2000 Ms.Mindy Manson Acting City Manager City of Wylie 2000 Hwy. 78 North Wylie,TX 75098 RE: Eastfork By The Lake Phase I THC#002-21.01 Dear Ms.Manson: Per our previous two plan reviews for the above referenced project,paving,grading,drainage and utility improvements plans were resubmitted the week of May 1,2000. The applicant has addressed the items previously identified and we take no further exceptions to the construction plans. Please do not hesitate to call if you have any questions or need any additional information. Sincerely, THE HOGAN CORPORATION /-1"Led f'd. J.Chris Hoisted,P.E. 4111 Member, Consulting Engineers Council of Texas 18333 Preston Road, Suite 455 Member, American Consulting Engineers Council Dallas, Texas 75252 TEL: (972) 380-4646 FAX: (972)3804633 WYLIE CITY COUNCIL AGENDA ITEM NO. 1. May 9, 2000 Issue Consider and act upon a final plat for the Possum Lodge Addition,proposed by C&P Engineering,Ltd.,for William Chapman,for the property generally located on the northeast corner of Highway 78 and Calloway,and being all of Block 35 of the Town of Wylie,Collin County,Texas. Background The final plat under consideration is for 0.7498 acres for the proposed Jack-in-the-Box restaurant,located at the intersection of Highway 78 and Calloway. The applicant is fmal platting the remaining lots of Block 35 into a single lot in order to develop the property. The property is currently utilized for a restaurant,platted,and zoned B-1 (Business)and R(Retail) Financial Considerations Final Plat application fee has been paid. Other Considerations • Staff has reviewed the proposed fmal plat and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. • The alley originally platted in Block 35 was never improved and dedicated to the City of Wylie and therefore can be abandoned through the replat. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the May 2, 2000 Planning and Zoning Commission meeting, the Commission voted favorably to recommend this final plat. Staff Recommendations Approval - The Department's of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat n /fin (�l Prepared by .�r-• Revi ed by Finance City Manger Approval 03/07 '00 09:58 ID:LAN I ERFAX4500 FAX: PAGE 3 • CITY OF WYLIE COMMUNITY DEVELOPMENT 2000 HIGHWAY 78 NORTH Page 1 of 3 WYLIE, TEXAS 75098 City of WYlie (5/93) APPLIQATJON AND FINAL PLAT CHECKLIST Date 0070000 Name of Proposed Development ..e9Loc.z 3 r jow� , w yG/E nave-c: Tegay//A/IuSS�'aMM,1 Name of Developer ��,� i i 4• ,8o,c. �c. 611C -6538 Address / // �/o��,L 4.00 L%.ff Phone �G.«�..� TIC 77 7 Owner of Record zeiz/lia_mac eLy_mrerK V-ed,, S y,,e 0441,..4sa rT,.e eery— r- ie L« Co.ve Address Phone Na = .f Land Planner c' ,4G/ rveyor) ngineer G'rki=7 6 ,;-, - ,,,- 1-Ire Address 3f'o / z/8/ 'iso • Phone 900-A7m=,roL Total Acreage O, 74498 ac,-a/ Current Zoning 4 Number of Lots/Units / Signed dq u � The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn to legibly show all data on a satisfactory scale, usually not smaller than one inch equals 100 feet. The Final Plat shall be submitted on a drawing which is 18" x 24". The following Final Plat Checklist is used to check compliance with the Wylie Subdivison Ordinance. The following checklist is intended only as a reminder and a guide for those requirements. Information Provided of Not Shown of Plat Applicable 1. Title or name of development, written and graphic scale, north point, date of plat and key map. WYLIE CITY COUNCIL AGENDA ITEM NO. May 9, 2000 ISSUE Consider and act upon the award of a contract for construction of a new animal shelter and municipal warehouse facility. BACKGROUND In November of 1999, Council authorized the solicitation of bids for the construction of a new animal shelter facility. The architectural design of the facility incorporated the use of the structural steel framework of a pre-engineered 3,600 square foot metal building which the City had already acquired. Approximately 2,400 square feet of the structure was to be dedicated to animal control functions,with the remaining 1,200 square feet used as warehouse space. Exterior walls were specified to be split face concrete block. One bid was submitted, in the amount of$405,000. Subsequent negotiation and value engineering resulted in a final best offer from the contractor of$309,000. Council rejected the bid and directed staff to initiate revisions in the building design and specifications. The architect for the project was instructed to produce revised architectural drawings for a building that would meet the minimum requirements for an animal shelter at the least possible cost. In February, Council approved the revised architectural design and authorized the solicitation of bids for construction of the facility. The revised plans, still utilizing the full 3,600 square foot metal building shell, include construction of a 1,200 square foot area dedicated to animal control functions and a 2,400 square foot warehouse with minimal interior finish-out. Exterior wall specifications have been changed to brick veneer on the front of the building with metal skin on the side and rear walls. An alternate bid has been solicited for brick veneer on all four sides. The site plan has been altered by relocating the proposed shelter to a site directly in line with and due east of the existing Service Center building. Staff proposes to convert the Service Center warehouse area to a fleet maintenance shop and utilize the unfinished portion of the animal shelter facility for Public Works and Parks warehouse storage. A concrete driveway will be constructed to extend from the existing west parking lot of the Service Center to provide access to the shelter facility and fleet shop on the east side of the building. The existing sidewalk in front of the Service Center will be extended to the new animal shelter to provide public access. The following is a tabulation of all bids received. Bidder Name Base Bid Amount Brick Alternate(Add-On) JDC Construction $179,000 $12,000 Preston Pierce Construction $195,000 $26,000 Design Building Systems $203,270 $ 9,614 TAB Construction $204,464 $15,351 D'Amico Construction $233,275 $23,136 FINANCIAL CONSIDERATIONS Current available funding for the Animal Shelter/Service Center capital improvement program is approximately$320,000. OTHER CONSIDERATIONS Competitive sealed bids for this project were solicited in accordance with Chapter 252 of the Texas Local Government Code. ATTACHMENTS Site Plan. STAFF RECOMMENDATION Staff recommends that Council accept the base bid and additive alternate bid submitted by JDC Construction and award a contract in the amount of $191,000 for the construction of an animal shelter and warehouse facility. r. A;i1. 11 tt,K6 i 1141 Pr ared by "11 . Re ed by Finan • City Man er Approval Apr 28 00 01 : 45p Ed Rawls 872-528-8787 p. 2 I h : _ 1 I * r I 51) I 1 1 11 , . r , , liiiM I I , --, .... i i ili , -� z I , ,„, , , 7.. I I - i i -rI m 1 1- i .. r. . --",.1 1,. r i i— i ; U) i Z i I1 ^ , . ',.n i m 1 I I T 1 r i i i "� 1 I I 1 Ii 0 I - •-_ ��.��-.te .-..r..�- • O. it i diI ii sliss5 ss 1 x ! Iiii�i! nEttIn I i a i €tip 11 11 I lif I ilifil; i 11 II illha I li I /fit 1 1i 4 D FI orrlii l CITY OF WYLIE rawis jones r= WYLIE CITY COUNCIL AGENDA ITEM NO. q' , May 9, 2000 ISSUE Consider and act upon the award of an annual contract for asphalt overlay and seal coating. BACKGROUND Since 1991,the City has maintained an annual contract for resurfacing and seal coating of asphalt streets. The contract affords a flat rate bid (firm for a period of one year) to provide all materials, labor and equipment necessary to perform the work, as ordered by the City. The street resurfacing program for fiscal 2000 will require approximately 5,000 tons of asphalt overlay. There are no seal coating projects planned for this year. APAC-TEXAS has held the contract for the past seven years and has performed all work in a satisfactory and timely manner. As the largest producer of asphaltic concrete in the area, APAC has consistently underbid other paving contractors and has been the only bidder on this contract since 1997. The existing contract has expired, the City has again advertised for competitive bids, and again APAC is the only contractor to respond to the bid solicitation. The bid from APAC, which has remained at essentially the same rate since 1993, is$36.35 per ton of asphalt laid and$2.25 per square yard of seal coat. FINANCIAL CONSIDERATIONS The Street Department operating budget for fiscal 2000 includes $200,000 for street and alley reconstruction, of which$191,000 is earmarked for asphalt overlay on various streets. OTHER CONSIDERATIONS The solicitation of bids for the proposed annual contract has been performed in accordance with the requirements of Chapter 252 of the Texas Local Government Code. STAFF RECOMMENDATION Staff recommends that Council award an annual contract for asphalt overlay and seal coating to APAC- TEXAS, having an effective date of May 15, 2000 with an option to renew for successive one year periods. JiM �ti Ct�Mt3 _ Prepared by Re ' ed y Finan e City Mani er pproval VVYLIE CITY COUNCIL AGENDA ITEM NO. j j May 9, 2000 Issue Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal Year 2000, beginning October 1, 1999, and ending September 30, 2000; repealing all conflicting ordinances;containing a severability clause;and providing for an effective date. Background Assumptions that form the basis of revenue and expenditure projections are made in August preceding the adoption of the budget in September. The mid-year review process enables the City to determine the validity or accuracy of the assumptions. The process also contemplates that the City operates in a dynamic environment and that actions are required to appropriately respond to the change in conditions. This represents a change to both revenues and expenditures. The proposed budget amendments consist of re-estimates of revenues in the General and Fleet Replacement Funds, and amendments to appropriations in the General, Utility, 4B Sales Tax Revenue and Fleet Replacement Funds. Financial Considerations Fleet 4B Sales Tax Replacement General Fund Utility Fund Revenue Fund Fund Mid-year Ending Fund Balance 715,580 1,925,377 629,633 888,274 Less: Net Increases in Expenditures 39,200 (159,070) (10,000) - Estimated Ending Fund Balance 754,780 1,766,307 619,633 888,274 Original Budget Amended Budget Total Expenditures 17,348,990 17,825,360 Total Revenues 12,567,780 12,914,280 Net Increase in Expenditures 476,370 Net Increase in Revenues 346,500 Other Considerations The City Charter under Article 7, Municipal Finance, Section 4: Amendments After Adoption "If during the fiscal year, the City Manager certifies that there are revenues available for appropriation in excess of those estimated in the budget, the City Council may make supplemental appropriations to fund other appropriations as desired." Staff Recommendation It is recommended that the City Council approve the amendments as proposed and adopt the ordinance amending the Fiscal Year 1999-2000 Budget. Attachments Attachment 1 —Combined Summary Attachment 2— Summary of Proposed Changes Attachment 3—Proposed Mid-Year Budget Amendments—Narrative Mid-Year Budget Ordinance JA-Lf /9-1AAAA/P-41/4•°' dttili //la 1,1.›-N.__ (ir epaied by R ed by Finan City ManOer Approval ATTACHMENT 1 CITY OF WYLIE PROPOSED FY2000 MID-YEAR BUDGET AMENDMENTS May 9,2000 COMBINED SUMMARY 1999-2000 1999-2000 ALL FUNDS 4B SALES FLEET ALL FUNDS NET CHANGE ORIGINAL GENERAL UTILITY TAX REVENUE REPLACEMENT AMENDED (for purposes of BUDGET FUND FUND FUND FUND BUDGET(1) comparison) AUDITED FUND BALANCE 9-30-99 11,593,042 N/A N/A N/A N/A 11,593,042 N/A REVENUES: Ad Valorem Taxes 3,821,760 3,821,760 - Non-Property Taxes 1,627,200 1,627,200 - Franchise Fees 748,000 748,000 - Licenses and Permits 260,000 260,000 - Intergovernmental Revenue 190,200 120,000 310,200 120,000 Service Fees 4,454,000 19,000 4,473,000 19,000 Court Fees and Fines 277,200 100,000 377,200 100,000 Interest&Miscellaneous Income 609,420 15,000 624,420 15,000 Transfers from Other Funds 580,000 72,500 20,000 672,500 92,500 TOTAL REVENUES 12,567,780 326,500 - - 20,000 12,914,280 346,500 EXPENDITURES: General Government 2,340,610 95,490 2,436,100 95,490 Public Safety 3,275,310 10,500 3,285,810 10,500 Urban Development 418,920 16,100 435,020 16,100 Streets 572,540 572,540 - Community Services 796,150 165,210 961,360 165,210 Utilities 3,233,330 159,070 3,392,400 159,070 Debt Service 2,285,070 2,285,070 - Capital Projects 2,910,000 20,000 2,930,000 20,000 Economic Development 937,060 937,060 - Transfers to Other Funds 580,000 10,000 590,000 10,000 TOTAL EXPENDITURES 17,348,990 287,300 159,070 10,000 20,000 17,825,360 476,370 ENDING BALANCES 6,811,832 6,681,962 NET CHANGE TO ENDING FUND BALANCE 39,200 (159,070) (10,000) - (129,870) (129,870) TOTAL REVENUES 12,914,280 NET DECREASE(INCREASE)IN FUND BALANCE:Original Budget 4,781,210 Amendments to Budget 129,870 TOTAL APPROPRIABLE FUNDS 17,825,360 (1) All funds are included in the Original Budget and Amended Budget columns. However,individual fund columns include only the funds that are affected by proposed budget amendments. ATTACHMENT 2 PROPOSED FY 2000 MID-YEAR BUDGET AMENDMENTS GENERAL FUND May 9, 2000 Audited Fund Balance 9-30-99 $1,096,910 FY 2000 Original Budgeted Revenues 6,258,900 FY 2000 Original Budgeted Appropriations 6,640,230 Mid-Year Ending Fund Balance 715,580 Mid-Year Budget Amendments 39,200 Estimated Ending Fund Balance 754,780 Estimated ending fund balance represents 10.9% of amended budgeted expenditures DEPARTMENT ACCOUNT NO. EXP/(REV) AMOUNT DESCRIPTION 10-000-43410-xxxx Rev (100,000) TIF Library Grant 10-000-43410-xxxx Rev (20,000) TIF Community Network Planning Grant 10-000-44xxx-0000 Rev (16,000) Wylie Wave Summer Youth Program Fees 10-000-44xxx-0000 Rev (3,000) Wylie Wave Summer Youth Program Activity Fees 10-000-45110-0000 Rev (70,000) Re-estimate Municipal Court Fine revenue 10-000-45130-0000 Rev (30,000) Re-estimate Municipal Court Admin/Warrant fee revenue 10-000-48410-0000 Rev (10,000) Donation from McDonald's for DARE vehicle 10-000-48410-0000 Rev (5,000) Donation from KCS for DARE vehicle 10-000-49122-0000 Rev (10,000) Transfer from 4B Sales Tax Fund for matching funds for Library TIF Grant 10-000-49845-0000 Rev (62,500) Reverse General Fund transfer to Service Center Fund Total Revenues (326,500) City Manager 10-112-51xxx-0000 Exp 9,750 Additional personal services expenses for City Manager Facilities & Fleet Svcs 10-132-54910-0000 Exp 4,100 Remodeling of City Secretary's offices Combined Services 10-181-56040-0950 Exp 20,000 TIF Community Network Planning Grant expenditures 10-181-56060-0000 Exp 26,530 Ambulance service subsidy 10-181-58910-0000 Exp 15,110 Carpet in Municipal Building corridors and security bars and door for jail book-in area 10-181-59161-0000 Exp 15,000 Operating transfer to Fleet Fund for purchase of DARE vehicle (McDonald's and Kcs contributions 10-181-59161-0000 Exp 5,000 Operating transfer to Fleet Fund for purchase of DARE vehicle(City contribution) Police 10-211-54510-0000 Exp 1,000 Maintenance on vehicle retained for SRO officer rather than sent to auction 5/4/2000 8:04 AM C:\1JUDY\BUDGET\FY2000\MIDYEARAMEND.xls ATTACHMENT 2 PROPOSED FY 2000 MID-YEAR BUDGET AMENDMENTS GENERAL FUND May 9,2000 DEPARTMENT ACCOUNT NO. EXP/(REV) AMOUNT DESCRIPTION Fire 10-231-51130-0000 Exp 4,000 Overtime required to staff Medic-1 (reserve ambulance) 10-231-54510-0000 Exp 4,000 Maintenance funds for Medic-1 10-231-58810-0000 Exp 1,500 Computer and peripherals for new secretary Development Services 10-311-51210-0000 Exp 3,600 Car allowance for Building Official 10-311-51xxx-0000 Exp 9,800 * Salary for requested new Plans Examiner position 10-311-56210-0000 Exp 300 * Travel and training for Plans Examiner 10-311-58810-0000 Exp 1,200 * Personal computer for Plans Examiner 10-311-58830-0000 Exp 1,200 * Desk and furniture for Plans Examiner Parks 10-511-56040-0000 Exp 900 Fund unexpected expenditures at various parks Recreation 10-521-51xxx-xxxx Exp 33,010 Personal services expense for Wylie Wave Summer Youth Program 10-521-52610-0000 Exp 5,000 Recreation supplies for Wylie Wave Summer Youth Program 10-521-56040-0000 Exp 12,940 Special services for Wylie Wave Summer Youth Program 10-521-56110-0000 Exp 700 Cell phone charges for Community Affairs Coordinator 10-521-56180-0000 Exp 660 Copier rental charges for Community Center 10-521-56210-0000 Exp 2,000 Travel and training expenses for Community Affairs Coordinator Library 10-551-5xxxx-xxxx Exp 110,000 TIF Grant expenditures Total Expenditures 287,300 * New request; no funding committed to date 5/4/2000 8:04 AM C:\1JUDY\BUDGET\FY2000\MIDYEARAMEND.xIs ATTACHMENT 2 PROPOSED FY 2000 MID-YEAR BUDGET AMENDMENTS UTILITY FUND May 9,2000 Audited Fund Balance 9-30-99 $1,807,757 FY 2000 Original Budgeted Revenues 3,587,200 FY 2000 Original Budgeted Appropriations 3,469,580 Mid-Year Ending Fund Balance 1,925,377 Mid-Year Budget Amendments (159,070) Estimated Ending Fund Balance 1,766,307 178 days of working capital DEPARTMENT ACCOUNT NO. EXP/(REV) AMOUNT DESCRIPTION Utilities (Water and Sewer) 611-712-58410-0000 Exp 47,750 Hilltop Sewer Line Project Utility Billing 611-715-54350-0000 Exp 10,000 Purchase of 100 radio-read meter reading devices for new homes 611-715-58810-0000 Exp 15,000 New meter reading system originally budgeted in FY99 Combined Services 611-719-56630-0000 Exp 29,110 Budget increase to recognize NTMWD's final water sales budget 611-719-58310-0000 Exp 15,630 Final payment for 12"water main along FM544 611-719-58410-0000 Exp 40,290 Final payment for 30"sewer line relocation at old annex site 611-719-58410-0000 Exp 1,290 Sewer line extension along Parker Road (County land records research) Total Expenditures 159,070 5/4/2000 8:04 AM C:\1JUDY\BUDGET\FY2000\MIDYEARAMEND.xls ATTACHMENT 2 PROPOSED FY 2000 MID-YEAR BUDGET AMENDMENTS OTHER FUNDS May 9,2000 FUND ACCOUNT NO. EXP/(REV) AMOUNT DESCRIPTION 4B Sales Tax Revenue 131-069-59111-0000 Exp 10,000 Transfer to General Fund for matching funds for Library TIF Grant Fleet Replacement 71 1-000-491 1 1-0000 Rev 20,000 Transfer from General Fund for purchase of DARE vehicle 711-751-58510-0000 Exp 20,000 Purchase of DARE vehicle 5/4/2000 8:04 AM C:\1JUDY\BUDGET\FY2000\MIDYEARAMEND.xls ATTACHMENT 3 PROPOSED FISCAL YEAR 2000 MID-YEAR BUDGET AMENDMENTS NARRATIVE GENERAL FUND REVENUES • $100,000 in Intergovernmental Revenue — TIF Library Grant. The Library has been awarded a grant from the Telecommunications Infrastructure Fund for the purchase of 10 computers, one laptop computer, a video projection unit, scanner, digital camera, and the upgrade of the Library's interne access from ISDN to T-1 for one year (the City will be required to continue the T-1 access after the one-year grant period). The grant requires a 10% or$10,000 match from the City. • $20,000 in Intergovernmental Revenue — TIF Community Network Planning Grant. The City, in partnership with the Wylie Independent School District, has been awarded a planning grant from the Telecommunications Infrastructure Fund. The grant funds will be used to write a technology plan and apply for a community networking grant. If the application is successful, the City and WISD will receive $500,000 to create a community network. • $16,000 in Program Fees from the Wylie Wave Summer Youth Program. At its March 28, 2000, meeting, the City Council approved the establishment of the Wylie Wave Summer Youth Program. The program is scheduled for 8 weeks and can accommodate forty 5th and 6th graders at $50 per week. • $3,000 in Activity Fees from the Wylie Wave Summer Youth Program. All students enrolled in the summer youth program will pay a one-time $75 activity fee to cover the cost of special activities (swimming, skating, movies, etc.) in which the students will participate as part of the program. • $70,000 in Municipal Court Fines and $30,000 in Municipal Court Admin/Warrant Fees. The Municipal Court is collecting fines and fees at a rate significantly higher than anticipated when the current budget was adopted. • $10,000 from McDonald's Charities and $5,000 from KCS Railroad in Donations. Both of these entities have donated funds to the City for the purchase of a vehicle to be used in the Police Department's D.A.R.E. program. The City will contribute an additional $5,000 for the purchase of the vehicle. • $10,000 in Operating Transfers from the 4B Sales Tax Revenue Fund. The Library, as mentioned above, received a $100,000 grant from the Telecommunications Infrastructure Fund for the purchase of technical equipment. The City's match is $10,000 and 4B Sales Tax revenues will be used to fund this match. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 1 ATTACHMENT 3 • $62,500 in Operating Transfers from the Service Center Fund. The original FY99 budget included a transfer from the General Fund to the Service Center Fund to help finance additions to the Service Center for the Garage. The Finance Department is recommending that the funds be returned to the General Fund to keep the fund balance in the 10% to12% of budgeted expenditures range in anticipation of the issuance of bonds later in the fiscal year. EXPENDITURES City Manager • $9,750 for Personal Services. These funds are needed to fund additional costs to the department as a result of the change in the City Manager position. Facilities and Fleet Services • $4,100 for Building Maintenance. Prior to this fiscal year, the Fire Chief and the City Secretary shared an office suite in the Municipal Complex. The Fire Chief has moved his office to Fire Station#2 and the office suite in the Municipal Complex was remodeled to accommodate offices for the City Secretary and for the Capital Projects Coordinator and City Engineers. Combined Services • $20,000 for Special Services (Community Network Planning Grant). As mentioned in the Revenue section above, the City, in partnership with the Wylie Independent School District, has been awarded a planning grant from the Telecommunications Infrastructure Fund. The grant funds will be used to write a technology plan and apply for a community networking grant. The City and WISD have contracted with Innovative Interactions, Inc., to prepare the technology plan and grant application. • $26,530 for Ambulance Subsidy. At its October 12, 1999, meeting, the City Council approved an amendment to the City's ambulance service contract with East Texas Medical Center wherein the City agreed to pay a subsidy to ETMC. The subsidy was calculated at $2.147 per capita and totals $28,940 for the year beginning November 1, 1999. The budget is being amended for the eleven months of the subsidy period that fall in FY2000. • $15,110 for Capital Outlay — Buildings. The tile floor in the Municipal Complex hallway was upgraded to carpet to reduce the risk associated with wet floor tiles. In addition, needed improvements were made to the jail book-in area, including security bars and a door. • $15,000 for Operating Transfer to the Fleet Replacement Fund. The City received donations of $10,000 and $5,000 from McDonald's charities and KCS Railroad for the purchase of a vehicle for the Police Department's D.A.R.E. program. The funds are being transferred to the Fleet Replacement Fund from which the vehicle will be purchased. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 2 ATTACHMENT 3 • $5,000 for Operating Transfer to the Fleet Replacement Fund. These funds are the City's donation for the purchase of a vehicle for the Police Department's D.A.R.E. program. The funds are being transferred to the Fleet Replacement Fund from which the vehicle will be purchased. Police • $1,000 for Vehicle Maintenance. The Police Department received a three-year COPS grant in FY99 for an additional police officer. This officer is serving as a School Resource Officer at the junior high. The Department has decided to keep one of the patrol cars scheduled for auction this year as a vehicle for this officer. The department will request a new vehicle as part of the FY2001 budget process. Fire • $4,000 for Overtime. At its October 12, 1999, meeting, the City Council approved an amendment to the City's ambulance service contract with East Texas Medical Center. As a part of the agreement, ETMC donated an ambulance to the City for emergency use by the Fire Department as a backup ambulance when ETMC's other units are on call. These additional overtime funds are needed for expenses directly attributable to the operation of the ambulance. • $4,000 for Vehicle Maintenance. As mentioned above, ETMC has donated an ambulance to the City. These funds are needed for maintenance of this vehicle. • $1,500 for Capital Outlay— Computers. As a part of the FY2000 budget process, a full-time secretarial position was added to the Fire Department (the department previously shared a secretarial position with the City Secretary's department). These funds are for a computer and peripheral equipment for the secretary. Development Services • $3,600 for Car Allowance. This is for the City's Building Official. The prior Building Official was using a City vehicle. • $9,800 for Personal Services. The Development Services Department is requesting the addition of a Plans Examiner position. This appropriation will fund the position for the last 3 months of fiscal year 2000. • $300 for Travel and Training; $1,200 for Capital Outlay - Furniture and Fixtures; and $1,200 for Capital Outlay — Computers. These funds will be used for travel and training and to purchase the furniture and computer equipment necessary for the new Plans Examiner position. Parks • $900 for Special Services. Additional funds are needed for unanticipated expenditures due to ballfield light repairs, plumbing repairs, and repairs to the irrigation system at Founders Park. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 3 ATTACHMENT 3 Recreation ■ $33,010 for Personal Services; $5,000 for Recreation Supplies; and $12,940 for Special Services. At its March 28, 2000, meeting, the City Council approved the establishment of the Wylie Wave Summer Youth Program. These expenditures are the additional costs to the Recreation Department necessary for the operation of the program. • $700 for Communications; $660 for Rentals; and $2,000 for Travel and Training. The appropriations are for the cell phone for the Community Affairs Coordinator, copier rental at the Community Center, and Travel and Training expenditures by the Community Affairs Coordinator. None of these items were appropriated as a part of the FY2000 budget process. Library • $110,000 in Expenditures for Computer and Other Equipment (TIF Library Grant). The Library has been awarded a grant from the Telecommunications Infrastructure Fund for the purchase of 10 computers, one laptop computer, a video projection unit, scanner, digital camera, and the upgrade of the Library's internet access from ISDN to T-1 for one year. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 4 ATTACHMENT 3 PROPOSED FISCAL YEAR 2000 MID-YEAR BUDGET AMENDMENTS NARRATIVE UTILITY FUND EXPENDITURES Utilities (Water and Sewer) • $47,750 for Capital Outlay-Sewer. The new sewer line in the alley between Hilltop and Briarwood was approved as a part of the FY1999 budget process. However, the project was not done in FY1999, but is being done in FY2000. Utility Billing • $10,000 for Meters and Service Connections. The City's new meter reading system can be upgraded to an automated, radio-read system with the installation of an electronic device on each meter. The Utility Billing department has purchased 100 of these devices to install at new homes. The City Council increased the water hookup fee at its January 11, 2000, meeting to cover the cost of these devices at new homes. • $15,000 for Capital Outlay-Computer Hardware and Software. The manufacturer of the City's hand-held meter reading devices did not test them for Y2K compliance. The City had budgeted for the purchase and implementation a new system in FY1999, but the project was not completed until FY2000. Combined Services • $29,110 for Utilities-Water. The amount of the City's annual minimum contract for water purchases from NTMWD was increased in FY2000 due to water purchases in FY1999 above the minimum amount. This information was not available to the City's Finance Department until after the adoption of the FY2000 budget. • $15,630 for Capital Outlay-Water. This proposed amendment is for final payment for the completion of the 12"water main along FM 544. • $40,290 for Capital Outlay-Sewer. This proposed amendment is for the final payment for the relocation and construction of a new 30" sewer line on the old annex site necessitated by the relocation of the KCS railway line. • $1,290 for Capital Outlay-Sewer. This proposed amendment is for some preliminary costs associated with a sewer line extension along Parker Road. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 5 ATTACHMENT 3 PROPOSED FISCAL YEAR 2000 MID-YEAR BUDGET AMENDMENTS NARRATIVE OTHER FUNDS 4B SALES TAX REVENUE FUND ■ $10,000 for Operating Transfer to General Fund. The Library received a $100,000 grant from the Telecommunications Infrastructure Fund for the purchase of technical equipment. The City's match is $10,000 and 4B Sales Tax revenues will be used to fund this match. FLEET REPLACEMENT FUND ■ $20,000 for Operating Transfers from the General Fund and $20,000 for Capital Outlay-Vehicles. The City received donations of $10,000 and $5,000 from McDonald's charities and KCS Railroad for the purchase of a vehicle for the Police Department's D.A.R.E. program. In addition, the City is contributing $5,000. The funds are being transferred to the Fleet Replacement Fund from which the vehicle will be purchased. FY2000 MID-YEAR BUDGET AMENDMENTS PAGE 6 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR THE FISCAL YEAR 2000 BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000, BY AMENDING ORDINANCE NO. 99-29; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has heretofore adopted Ordinance No. 99-29 adopting a Budget and appropriating resources for Fiscal Year 2000 (FY2000) beginning October 1, 1999, and ending September 30, 2000; and, WHEREAS, the Staff has presented information to the Council concerning the actual income and expenses for the first half of FY2000 and made comparisons of such information to the heretofore budgeted projections; and, WHEREAS,based upon such review the Staff has recommended to the Council that certain amendments to the Budget, as hereinafter set forth, be made to facilitate operation and administration of the operations of the City for the balance of FY2000; and, WHEREAS, the Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the Council has determined that the proposed amendments to the FY2000 Budget, with the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal action; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I The proposed amendments to the FY2000 Budget of the City of Wylie, as heretofore adopted by Ordinance No. 99-29, as summarized in Attachment 1 which is attached hereto and fully incorporated herein by reference, be, and the same hereby are, completely adopted and approved as amendments to the said FY2000 Budget. SECTION II All portions of the existing FY2000 Budget and Ordinance No. 99-29, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 9th day of May, 2000. John Mondy, Mayor ATTEST: Barbara Salinas, City Secretary NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA Tuesday, May 9, 2000 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North Wylie,Texas 75098 CALL TO ORDER __ ___ Action Taken INVOCATION;&FLEDGE OF - PROCLAMATION HONORING WY'W FIREFIGHTERS AND ETMC=E -PPRSONEL- CTIZENS-PARTICIPATION — - _ CONSENT AGENDA AlimatterwEitiid under CVaseat Agenda are l red toberu me bythe City Ccaa4 s ww Ibex F herewlitmot be separatedistussioacftese r a on iss esirr -that ee from e an3 will Tecoasidaectsegmately = -- -- -- — A. Approval of the Minutes from the April 25,2000 Regular Meeting. RECEIVE OFFICIAL-CANVASS OF FIP,CTIONALETURNS-FOLMIE-GENERALT=A140--5PECIAL ELECTION OF MAY 6,2000 _ - - - = CONSIDER AND ACT UPON THE APPROVALOFIIESOLUTION DECLARING THE RESULTS THE OFFICIAL CANVASS OF THE GENERAL ELECTION-OF MAY 6� -__ CONSIDER AND ACT UPONTHRAPPROVALOF_ ESSOLUTIONDE�GTHR O 0 THE OFFICIAL CANVASS OF'THE-SPECCIAI E iT ON OF`MAY 200 __ -- E._ __ ISSUE A CERTIFICATE- = = - ---C.kTF OF Pi l�Cli©1� __ —__ ADMINISTEKOATHOF OFFICE TO ELFCTED OFFICIALS,.P a CH2,� A THE YOl FLECI`ION OF MAYOR PRO TEM __ _ - ITEMS FOR INDIVIDUAL CONSIDERATION —ACTION 1. Consider and act upon approval to enter into a Mutual Aid Agreement between the City of Wylie and Rockwall County EMS. 2. Consider and act upon approval to enter into an Interlocal Agreement for Fire Protection Services between the City of Rockwall and the City of • Wylie. 3. Consider and act upon approval for an addendum to the Interlocal Agreement for Fire Protection Services between the Town of St.Paul and the City of Wylie. 4. Consider and act upon a preliminary plat for the Quail Meadow Addition, proposed by Carter & Burgess for Centex Homes, for the property generally located along east side of FM 1378 immediately south ; of the Newport Harbor development,and being all of a certain 56.45 acre tract situated in the James Mculmurry Survey, Abstract No. 629, City of Wylie,Collin County,Texas. 5. Consider and act upon a final plat for the Twin Lakes Phase III Addition, proposed by Corwin Engineering, Inc. for Twin Lakes, L.P., for the property generally located along the north side of Alanis Drive and behind Fire Station No. 1, and being all of a certain 22.372 acres out of the A. Atterberry Survey,Abstract No. 23, City of Wylie, Collin County, Texas. 6. Consider and act upon a final plat for the East Fork by the Lake Phase I Addition, proposed by Kurtz-Bedford Associates, Inc. for D.R. Horton Custom Homes, for the property generally located along the west side of FM 1378 across from the Newport Harbor development, and being all of a certain 55.689 acres out of the William Patterson Survey,Abstract No. 716,City of Wylie,Collin County,Texas. 7. Consider and act upon a final plat for the Possum Lodge Addition, proposed by C&P Engineering, Ltd., for William Chapman, for the property generally located on the northeast corner of Highway 78 and Calloway, and being all of Block 35 of the Town of Wylie, Collin County, Texas. 8. Consider and act upon the award of a contract for construction of a new animal shelter and municipal warehouse facility. 9. Consider and act upon the award of an annual contract for asphalt overlay and seal coating. 10. Consider and act upon the award of a contract for the W. Kirby Street Paving and Drainage Improvements from S.H.78 to S.Birmingham St. ORISESSION= Mid Year Budget Amendments 11. Consider and act upon approval of an Ordinance of the City of Wylie,amending the budget for Fiscal Year 2000, beginning October 1, 1999, and ending September 30, 2000; repealing all conflicting ordinances; containing a severability clause; and providing for an effective date. ADWURNMEN'l _ -- In addition to any specifically identified Executive Sessions, Coundl may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. Spedfic sections of the Open Meetings Act will be identified and announced should Coundl elect to convene into Executive Session. I certify that this Notice of Meeting was posted on this 5th day of May, 2000 at 5:00 p.m.as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. City Secretary Date Notice Removed The Wylie YVlunidpal Complex is Wheelchair accessible. Sign interpretation or other spatial assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TD 972/442- - 8170. Page 2 of 2 MINUTES Wylie City Council Tuesday, April 25, 2000 Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North Council Present: Mayor John Mondy, Councilman Joel Scott, Councilwoman Reta Allen, Councilman Merrill Young,Councilman J.C. Worley and Councilman Chris Trout. Staff Present: Mindy Manson, Acting City Manager, Brady Snellgrove, Finance Director; Jack Jones, Capital Projects and Barbara Salinas,City Secretary. ............................. Councilman Scott was asked to give the invocation & Councilman Worley was asked to lead the Pledge of Allegiance. Mr.Gary Bowland,Owner Ballard Street Café Mr. Bowland expressed his concerns regarding historic preservation in the downtown area. He asked that staff visit individually with property owners and investors and receive input from them before taking any formal action. Ms.Jill Lowery—1819 Spinnacre Way Ms. Lowery expressed her concerns regarding the continuing problem with the ditch behind her home and lack of assistance from the Council. The Mayor asked Mr. Jack Jones to visit with him at the conclusion of the meeting. Mr.Julie Schmader—Member of Planning&Zoning Commission Ms. Schmader voiced her concerns regarding Consent Agenda Item B. She expressed concerns regarding a timeframe for the installation of the new waterline and the addition of housing before the existing problem has been addressed. She also expressed safety concerns and lack of access to the(extended)drainage easement behind the homes. She stated that these concerns were not expressed to Staff or the Chair of the Commission. The Mayor then announced that they would move into Executive Session in accordance with Chapter 551, Government Code, Vernon's Texas Code Annotated (Open Meeting Law), Section 551.074 Personnel Matters, appointment of a new city manager. As a result of the Executive Session the following action was taken. Councilman Worley made a motion to appoint Mr. Anthony D. Johnson as the City Manager for the City of Wylie. Councilman-Trout seconded the motion. A vote was taken and the motion passed,7-0. The Mayor then introduced Mr. Johnson to the audience. Mr. Johnson addressed Council and those present expressing his appreciation for the appointment as City Manager for the City of Wylie. A. Approval of the Minutes from the April 11,2000 Regular Meeting. t , Minutes of April 25,2000 Wylie City Council Page 1 B. Consider and act upon a preliminary plat for the Quail Meadow Addition, proposed by Carter& Burgess for Centex Homes,for the property generally located along east side of FM1378 immediately south of the Newport Harbor development and being all of a certain 56.45 acre tract situated in the James Mculmurry survey,Abstract No.629, City of Wylie,Coffin County,Texas. Councilman Worley asked to remove Consent Item B for discussion. Councilman Scott made a motion to approve Consent Item A, Approval of the minutes from the Regular Meeting of April 11, 2000. Councilman Young seconded the motion. A vote was taken and the motion passed,7-0. • B. Consider and act upon a preliminary plat for the Quail Meadow Addition,proposed by Carter& Burgess for Centex Homes,for the property generally located along east side of FM1378 immediately south of the Newport Harbor development and being all of a certain 56.45 acre tract situated in the James Mculmurry survey,Abstract No.629, City of Wylie,Coffin County,Texas. Ms. Manson, Acting City Manager addressed this item and provided Council with a brief background of the request,adding that bids were to be opened next week for the above ground tank. There was some discussion regarding the elevated storage tank with regard to a time line for completion. Ms. Manson stated that the tank would be installed at the North end of Newport Harbor addition. She stated that the Engineer feels this will fill the needs of the development. The Mayor asked about a Pump Pressure Station, to which Mr.Jones responded by stating that the pump will operate 24 hours a day to maintain pressure within the line. He stated that bids would be opened next week. There was some discussion regarding access,with the Mayor expressing concern regarding one mile of street with no cut through. Ms. Manson stated that there would be an access point in subsequent phases of the development. The applicant was present and came forward to provide Council with an explanation of three access points for maintenance. The Mayor expressed concerns regarding existing problems that current property owners are now dealing with and asked why these concerns have not been corrected before this request. The Applicant stated that these issues will be addressed when he has the legal right to correct. Mr. Brent Pettigo of Centex came forward to address Council. Mr. Pettigo stated that if approved, this Phase will help the existing problems. He committed to Council that with plat approval, they will correct the existing problems. He stated that they were not aware of any existing problems, which these types of complaints typically go through city staff. Council also expressed their concern for the preservation of existing trees. The applicant stated that Centex would try to preserve as many trees as possible. The applicant again restated that the best way to correct existing problems is with plat approval. Mr. Pettigo committed to Council that they would clean the street, but the drainage is a concern because they do not own the property. Councilman Worley made a motion to table the Consent Item B until the next regular meeting of May 9, 2000. Councilman Scott seconded the motion. A vote was taken and the motion passed,7-0. 1. Consider and act upon appointment of a board of director to the North Texas Municipal Water District Board. City Secretary, Barbara Salinas stated that this is an annual appointment to the North Texas Municipal Water District Board and that Mr. Fuller's term expires in May of 2000. She stated that Mr. Fuller had been contacted and was willing to serve another two-year term. Mr. Fuller was present and addressed Council briefly. He stated that he is interested and willing to serve another term and that he is looking forward to the many challenges that face both the North Texas Municipal Water District and the City of Wylie. Councilman Scott made a motion to reappoint Mr.Marvin Fuller as a director to the North Texas Municipal Water District Board for a two-year term expiring in May of 2002. Councilman Trout seconded the motion. A vote was taken and the motion passed,6-0 Minutes of April 25,2000 Wylie City Council Page 2 2. Consider and act upon a Resolution acknowledging the city limits of the City of Garland and supporting the City of Garland's landfill. Councilman Worley abstained from vote and discussion on this item citing conflict of interest. The proper documents were executed. Ms. Manson, Acting City Manager provided Council with a brief background on this intent of the proposed Resolution. She stated that this Resolution would settle two outstanding issues between the City of Garland and the City of Wylie. The first is to indicate our support of the Raney Landfill and the second is for the City of Wylie to acknowledge the portion of Garland's city limits that extend to the Olinger Power Plant on Lake Lavon. The line has been adjusted over the years to what exists today,which comes northeast out of Garland near Redwood on the Lake and follows the shoreline of Lake Ray Hubbard. On the ease side of Lake Ray Hubbard,the line extends east of the Lavon community up to the power plant, however, Garland has agreed to release any claim to its ETJ. With this resolution, the city is acknowledging Garland's city limits and the fact that Garland desires to give and release portions of its ETJ to Wylie. Councilman Scott made a motion to approve the Resolution acknowledging the city limits of the City of Garland and supporting the City of Garland's landfill. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 5-0. 3. Consider and act upon award of bid to JDJ Construction Company of Richardson,Texas to replace an existing 8" clay sewer line and construct concrete alley between Hilltop/Briarwood from Butler to-Park Street. Mr. Jack Jones, Capital Projects addressed this item providing Council with a brief background. Mr. Jones explained that the 8" clay sewer line was budgeted in 1998/1999 Utility Fund Budget and that the line is approximately 40 years old with numerous low areas which constricts gravity flow and can cause back ups. He stated that this project is in conjunction with the 1999 bond project of construction of a concrete alley between Hilltop/Briarwood from Butler to Park Street and will finish out a four-year program of reconstructing all alleys in and around Dogwood, Woodhollow and Briarwood areas. Mr. Jones stated that a combined cost of the two projects totals$131,951.00. Councilman Worley made a motion to approve the award of bid to JDJ Construction Company of Richardson, Texas in the amount of$131,951.00 to replace an existing 8" clay sewer line and construct concrete alley between Hilltop/Briarwood from Butler to Park Street. Councilman Young seconded the motion. A vote was taken and the motion passed,6-0. 4. Hold a public hearing to consider and act upon a request from Tipton Engineering,Inc.,for approval of a zone change from A(Agricultural)to PD(Planned Development)for a master planned single family neighborhood for the property generally located along the south side of McMillen road and east of the Southfork Mobile Home Development and being all of a certain 50.7752 acre tract out of the John W.Mitchell Survey,Abstract No.589, City of Wylie,Collin County,Texas.ZC.No.99-10 Councilman Scott made a motion to remove Item 4 previously tabled at the Regular Meeting of April 11, 2000 to • consider and act upon the request. Ms.Mindy Manson, Assistant City Manager provided Council with a brief history of the tabled request. The Mayor then opened the Public Hearing asking that anyone wishing to speak either in favor or opposition of the request come forward,stating their name and address for the record and limiting their comments to three minutes. Ms.Peggy Patrick—263 Valeen Ms. Patrick voiced her concern regarding flood plains and the protected interests of homeowners with regard to • insurance and inadequate protection. She cited the situation at Newport Harbor with regard to earthen ditches. She raised concerns regarding inadequate city codes and the continued approval of Council for new development that only adds to existing problems. Minutes of April 25,2000 Wylie City Council Page 3 Mr.Matthew Butschek—1755 F.M. 1378 Mr. Butschek voiced his opposition to Council approval of Item 4. He stated that the development as proposed violates the comprehensive plan. Mr.Butschek voiced his concerns regarding Council's continued violation of the plan. Mr. Butschek quoted from the Staff Recommendations section,citing that this development is not consistent with the wishes of the citizens of Wylie. He stated that this development also contributes to traffic problems and that traffic is not addressed, and that only a study is called for. He stated that McMillian Road is not ready for more traffic and that existing streets are not adequate for additional development. Mr. Butschek stated that traffic studies should be done in advance,not after. The Mayor advised Mr. Butschek that he had fifteen (15) seconds remaining to comment. Mr. Butschek stated that he wished to express his concerns,past the three minutes time limitation. Mr. Butschek continued with comments regarding parks and recreation needs, citing the need for a big park and that the dedicated parkland was in a flood plain and not appropriate. With regard to flooding and existing problems in Newport Harbor, Mr. Butschek stated that it is unreasonable to ask the developer to fix, but not unreasonable for the city to address, citing that the developer does not have the tools. Mr. Butschek also added with regard to drainage that concrete makes the situation worse. Mr. Butschek stated that we need to also formulate a flood control plan and not violate the comprehensive plan by approving the types of development that have been approved previously by Council. Mr. Butschek stated that this situation is important to the citizens of Wylie. He stated that we want overall planning that is going to be effective and not cost the taxpayers money to fix problems. He asked Council to put this off and build up our infrastructure and parks then move forward and work together with developers. Mr. Butschek stated that if Council goes ahead(with approval)they would be left powerless. Mr. Butschek stated that implementation of the Article 6 of the Wylie Homerule Charter states the process for recall and referendum. At this point, the Mayor asked that Mr. Butschek cease his comments. Councilman Scott called for a five (5) minute recess. The Council reconvened after the five-minute recess and continued the Public Hearing. The Mayor asked that anyone else who wished to speak in opposition or in favor of the request, to come forward stating their name and address for the record and asked that comments be limited to three minutes. Julie Schmader—Planning&Zoning Commission/Resident Newport Harbor Ms. Schmader voiced her opposition to the request citing lot size inconsistent with the Comprehensive Plan and lack of perks from the developer,i.e.,sidewalks and parking. Catherine Butschek—1755 F.M. 1378 Ms. Butschek spoke in opposition to the request. She stated that the Comprehensive Plan was as waste of the taxpayer money and that this is what she has been talking about with mismanagement and disregard for the taxpayer money. The Mayor reminded Ms. Butschek that comments were to be specific to the Public Hearing, Item No. 4 and that she was to address the issue only. Ms. Butschek asked to be allowed to finish her comments further stating that this is the disrespect that she has also been talking about, she again asked that she be allowed to finish, and stated that the Council was wasting her three minutes. The Mayor attempted to clarify that her comments needed to be specific to the issue, to which Mrs. Butschek repeatedly stated that her time was being wasted and that her comments were directed to the issue of Item No. 4. After an exchange between Mrs. Butshcek and Council,Mrs.Butschek continued. Mrs. Butschek stated that the developments along FM1378, specifically D.RHorton, are contributing to the existing problems. She stated that D.R. Horton would be dumping water into the watershed behind the property. Mrs. Butschek stated that the property between D.R. Horton and her property would someday be developed. Councilman Worley asked how this pertained to the issue,to which Mrs.Butshcek asked that Councilman Worley be quiet and allow her to finish. The Mayor asked that Mrs.Butshcek be allowed to finish. Minutes of April 25,2000 Wylie City Council Page 4 Mrs. Butshcek stated that the watershed will travel down to the McMillen Road area. She expressed concerns of the velocity and volume of water coming into the area and the possibilities of flooding on McMillien Road. She suggested that a study be done with regard to these concerns. Again Mrs. Butschek stated that this is the mismanagement and disregard for citizens opinion that she has been talking about. The Mayor then closed the public hearing. The applicant was present and came forward to address Council. The applicant addressed both the audience and Council specific to public comments. The applicant stated that they have been working on this project for six months and feel they have brought forth'a quality project. He stated that they have addressed issues with regard to provision for future educational needs with a projected site for a future school. He stated that the park is designed with an amenity center and ground was recently broke for an Olympic sized swimming pool. He stated that these homes would sell for$145,000 to$165,000. The applicant addressed flooding by stating that they have provided larger access easements. He stated that they are protecting the existing trees and hope to save most. He stated that the city's traffic engineer has reviewed the traffic situation. With regard to drainage issues,the applicant stated that they do have an agreement with Mr. Bob Thurman, after requesting at the April 11, 2000 meeting to table so that they could finalize and bring forward to Council with specifics. He provided Council with copies of the agreement with Mr.Thurman. Councilman Worley expressed his concerns with regard to development standards, specific to the weight of the shingles. The applicant stated that after research,they determined it would be best to require a"20-year shingle". Councilman Worley requested more information on this type of shingle as opposed to his request. Councilman Scott asked who some of the builders are, other than Ashton Woods. The applicant stated that possibly Plantation, Newmark,and Sutherby,concluding that it would provide a good mix. The Mayor had concerns regarding the status of the widening of McCreary road and future street signalization. Mr. Stanton Forester, Transportation Engineer stated that the traffic study conducted did not warrant their participation in the signalization, however,the developer has agreed to participation. Councilman Worley made a motion to approve the request from Tipton Engineering, Inc., for approval of a zone change from A(Agricultural)to PD (Planned Development) for a master planned single family neighborhood for the property generally located along the south side of McMillen road and east of the Southfork Mobile Home Development and being all of a certain 50.7752 acre tract out of the John W. Mitchell Survey, Abstract No. 589, City of Wylie, Collin County, Texas, with the stipulation that the developer would contribute to intersection control and traffic study and finalized agreement with Mr. Bob Thurman. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. 5. Consider and act upon a Development Plan/Preliminary Plat for McCreary Estates,proposed by Orinda Capital Partners L.P.,for the property generally located at the northeast corner of FM 544 and McCreary Road just north of the railroad tracks and being all of a certain 100.5989 acre tract out of the Moses Sparks Survey, Abstract No.849,City of Wylie,Co nin County,Texas. Ms. Mindy Manson provided Council with a brief history of the request. The applicant,Mr. Gary Defrain was in attendance and addressed Council. Mr.Gary Defrain—8235 Douglas,Dallas,Texas Mr. Defrain provided Council with the history of his request. He displayed his plan for council's review pointing out the open space on McCreary that did not take away from lots or roads and was approved by both police and fire and also enhanced the front of the development. Mr. Defrain cited corrections to Area C. He stated that PD requirements state 25',however it is 20' and this is what was approved. Secondly, he clarified the ROW easement and dedication of McCreary Road, stating that it does not require dedication,as a 50' easement already exists. Minutes of April 25,2000 Wylie City Council Page 5 There was further discussion with regard to drainage and explanation of detention concerns. Mr. Defrain stated that two detention areas are shown and that if detention is necessary, it can be done. Mr. Defrain expressed his concerns regarding the possibility of restarting the entire process, as advised by the Planning & Zoning Commission,due to uncertainty of the need for detention. Ms. Manson explained that until completion of the PD process, details are not always knows at the Preliminary Plating stage and can sometimes create problems for a developer. Mr. Defrain stated if detention is required, the grading will be very subtle and lots will not be effected. Councilman Trout clarified that if detention is necessary Mr.Defrain did have the means to provide and Mr.Defrain again confirmed. He stated that pricing will be from$130,000 to$140,000 and that negotiations are continuing with builders. Councilman Worley made a motion to approve the Development Plan/Preliminary Plat for McCreary Estates, proposed by Orinda Capital Partners L.P.,for the property generally located at the northeast corner of FM 544 and McCreary Road just north of the railroad tracks and being all of a certain 100.5989 acre tract out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion passed,6-0. Captial Projects Update The scheduled work session was not held. ::::::::...:......:.:.................::................ The Mayor then moved into Executive Session in accordance with Chapter 551, Government Code, Vemon's Texas Code Annotated(Open Meeting Law), Section 551.072 Real Property. No action was taken as a result of the Executive Session. With no further business to come before the Council,the meeting was adjourned. John Mondy,Mayor ATTEST: Barbara A Salinas,City Secretary Minutes of April 25,2000 Wylie City Council Page 6 WYLIE CITY COUNCIL AGENDA ITEM NO. I. May 9, 2000 Issue Consider and act upon approval to'enter into a Mutual Aid Agreement between the City of Wylie and Rockwall County EMS. Background Mutual Aid Agreements are set into place to insure all cities involved have the proper coverage for ambulance services. Should one of the Parties of this agreement not be able to meet it's obligations due to unforeseen circumstances,the Requested city is obligated to offer it's services in order to meet the needs of the Requesting Party. This Agreement also addresses liability and minimum standards issues, certification levels and insurance requirements. The two parties will enter into the Agreement whereby the Parties agree to provide ambulance service to one another within the service area as stated in the Mutual Aid Agreement. This mutual aid ambulance service will be provided in case of manmade or natural disasters, periods of unusual call volume, sudden unit or equipment mechanical failure or other extraordinary situations in which the operating ambulance service cannot meet it's obligations due to unusual circumstances. In other words, the Agreement will give the City of Wylie back up in case ETMC and the City's ambulances are unavailable due to other emergencies. Other Considerations N/A Financial Considerations N/A Board/Commission Recommendations N/A Staff Recommendation Staff recommends that Council approve the proposed amendment to the Mutual Aid Agreement to ensure full ambulance coverage in case of situations beyond the control of the City of Wylie. Attachments Proposed Mutual Aid Agreement Prepared by Chiagivtiv44 wed by F4L4 City M ger Approval MUTUAL AID AGREEMENT This Agreement (the "Agreement') is made effective this day of , by and between the City of Wylie Fire Department ("WFD") and MedicRescue, Inc. d.b.a. Rockwall County EMS ("RCEMS"). Collectively, WFD and RCEMS may be individually referred to herein as the "Party" and collectively referred to as the "Parties." Recitals The Parties wish to enter into this Agreement whereby the Parties agree to provide ambulance service to one another under the conditions and pursuant to the terms specified in this Agreement ("Mutual Aid"). Each Party will operate a Mobile Intensive Care Unit ("MICU") that is specifically designed, constructed and equipped to be used for, maintained and operated for the transportation of patients. Each Party's MICUs shall be judged by the other Party to have acceptably trained personnel and equipment. Each Party is in good standing with the State of Texas and has the necessary authority to perform its requirements described under this Agreement. In consideration of the mutual covenants and agreements hereinafter set forth, WFD and RCEMS do bind and obligate themselves as follows: A. Agreement I. RCEMS will provide Mutual Aid within the service area adjacent to RCEMS' service area when requested to do so by WFD except when its units are unavailable due to its provision of service elsewhere. 2. WFD will provide Mutual Aid within the service area adjacent to WFD' service area when requested to do so by RCEMS except when its units are unavailable due to its provision of service elsewhere. 3. This Mutual Aid includes, but is not limited to, responding to each Party's service area when requested to respond to manmade or natural disasters, periods of unusual call volume, sudden unit or equipment mechanical failure or other extraordinary situations unless the Party is unable to do so due to its provision of service elsewhere. MUTUAL AID AGREEMENT—Page 1 of 5 4. The Parties agree to participate in mutual disaster preparedness drills and training sessions, given reasonable notice and availability of personnel, equipment and units. 5. The Party requesting Mutual Aid shall have the sole responsibility of securing sufficient, accurate and appropriate call information and transmitting the information accurately to the responding Party. 6. Each Party assumes no responsibility for medical direction to the other Party's medical service personnel and each agrees to assume all responsibility and liability for medical direction to their own medical service personnel. 7. The Parties assume no responsibility or liability for payment to each other for services rendered under the terms of this Agreement. The Parties agree to hold each other harmless for payment for any and all services provided to individuals or organizations under the terms of this Agreement except as described in this paragraph. B. Liability Insurance Each Party, at its sole cost and expense, will secure and maintain in full force and effect, at all times during the continuation of this Agreement, a policy or policies of insurance covering said Party's officers, employees and agents against loss, liability, or expense for personal injury, death, property damage or other injury arising out of or occurring in connection with activities within the other Party's service area as well as covering malpractice or similar claims. Such coverage shall be at least $1,000,000 per occurrence. C. Relationship of Parties WFD and RCEMS are independent entities and not agents, servants, employees, partners or joint venturers of or with each other. D. Hold Harmless Each Party shall protect and hold the other Party, its agents and employees, free and harmless from any and all claims, demands, losses, costs, damages, suits, judgments, penalties, expenses and liabilities of any kind or nature arising directly or indirectly out of or in connection with activities within the other Party's service area unless such claim, demand, loss, cost, damage, suit, judgment, penalty, expense or liability is caused by the negligence of the other Party. The responsible party will assume liability for the same. MUTUAL AID AGREEMENT-Page 2 of 5 E. Miscellaneous 1. Term: The term of this Agreement shall begin on the effective date stated in the first paragraph of this Agreement and shall end at midnight, one year from the effective date unless earlier terminated as provided in this Agreement. 2. Continuation in Force: This Agreement shall automatically continue in force at the end of any term for an additional one year term(s) unless either Party gives written notice to the other of its desire that this Agreement shall terminate at the end of the then current term. Such notice must be received at least thirty (30) days prior to the end of the term. 3. Termination on Notice of Default: In the event either Party gives notice to the other that such other Party has substantially defaulted in the performance of any obligation under this Agreement and such default is not cured within fifteen (15) days following notice, the Party giving such notice shall have the right to immediately terminate this Agreement. 4. Notices: Any notice or other communication required or permitted to be given to either Party hereunder will be in writing and will be deemed to have been delivered when actually received. Such notice or other communication shall be sent to: If to WFD: If to RCEMS: Rockwall County EMS P.O. Box 2125 Rockwall, Texas 75087-2125 Or at such other addresses and to such other persons as a Party may from time to time designate by notice given as herein provided. 5. Assignment: Either Party shall have the right to assign this Agreement to any related or affiliated company or entity of that Party with the written consent of the other Party. Such consent shall not be unreasonably withheld. MUTUAL AID AGREEMENT—Page 3 of 5 6. Entire Agreement: This Agreement constitutes the entire agreement ' between the Parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether written or oral, of the Parties. No warranties, representations, covenants, conditions or other agreements exist between the Parties in connection with the subject matter except as specifically set forth herein. This Agreement may only be amended, altered or changed by a written instrument executed by both Parties. 7. Agreement Subiect to State and Federal Law: The Parties recognize that this Agreement is at all times subject to applicable state, local and federal law. The Parties recognize that this Agreement shall be subject to any amendments of such laws. In the event of any legislative or regulatory change or determination, whether federal or state, which has or would have significant adverse impact on either Party hereto in connection with the performance of this Agreement; or, in the event that performance by either Party of any term, covenant, condition or provision of this Agreement should for any reason be in violation of any statute,-regulation, or otherwise be deemed illegal, the affected Party shall have the right to require that the other Party renegotiate the terms of this Agreement. Such renegotiated terms are to become effective not later than fifteen (15) days after receipt of written notice of such request for negotiation. If the Parties fail to reach a satisfactory agreement within such time, the requesting Party may terminate this Agreement with fifteen (15) days written notice or sooner if required by law. MUTUAL AID AGREEMENT—Page 4 of 5 EXECUTED as of the date and year first above written. Wylie Fire Department MedicRescue, Inc., d.b.a. Rockwall County EMS By: Mitch H. Ownby, Chief Operating Officer By: By: Tim J. Wolf Chief Financial Officer MUTUAL AID AGREEMENT—Page 5 of 5 VVYLIE CITY COUNCIL AGENDA ITEM NO. a., May 9, 2000 Issue Consider and act upon approval to enter into an Interlocal Agreement for Fire Protection Services between the City of Rockwall and the City of Wylie. Background This Agreement provides fire protection services to one another. The Parties will form an agreement whereby each will assist the other in fire protection services, and will further agree to assist each other in providing fire protection services to protect health, life and property,within the corporate limits of the two cities and the ETJ of both cities. The proposed Mutual Aid Agreement is set into place to insure all cities involved have the proper coverage for fire protection services. Should one of the Parties of this agreement not be able to meet it's obligations due to unforeseen circumstances,the Requested City is obligated to offer it's services in order to meet the needs of the Requesting Party. This Agreement also addresses liability and minimum standards issues, certification levels and insurance requirements. The proposed Agreement with the City of Rockwall is similar to those already approved with all the cities of Collin County and the City of Sachse. Other Considerations ARTICLE II; SECTION 1-C of our City Charter states"The city shall have the power: To cooperate with the government of the United States or any agency thereof,the government of Texas or any agency thereof or with the government of any county, city or political subdivision for any lawful purpose for the advancement of the interests, safety, convenience and welfare of its inhabitants." Financial Considerations N/A Board/Commission Recommendations N/A Staff Recommendation Staff recommends that Council approve the proposed amendment to the Interlocal Agreement for Fire Protection Services between the City of Wylie and the City of Rockwall. Attachments Proposed Interlocal Agreement for Fire Protection Services. Prepared by (' ed by Financ City M ager Approval STATE OF TEXAS S COUNTY OF COLLIN S ...COUNTY OF ROCKWALL S ;ITY OF WYLIE S CITY OF ROCKWALL S INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES THIS AGREEMENT is made and entered into by and between the City of Wylie, Texas,hereinafter referred to as`Wylie"and the City of Rockwall, Texas,hereinafter referred to as"Rockwall". WITNESSETH: WHEREAS,pursuant to the Interlocal Cooperation Act, Section 791.000 et. seg., Texas Government Code(the"Act"),municipalities are authorized to execute interlocal agreements to provide fire protection services to each other; WHEREAS,pursuant to the Act, a municipality may enter into an agreement with a neighboring municipality to form a fire protection assistance program to cooperate in the fighting of fires in either municipality; WHEREAS, each City has expressed its intention and desire to enter into such an arrangement by an affirmative vote of a majority of their respective governing bodies, authorizing the execution of a written agreement defining the terms of such arrangement; and NOW,THEREFORE, it is mutually agreed by and between the parties hereto as follows: Section 1. That the recitals set forth above and found to be true and correct and incorporated herein. Section 2. The following words shall have the following meanings when used in this Agreement: (a) `Employed"means a firefighter who is paid a salary by either City, or a volunteer firefighter. (b) "Firefighter"means a firefighter of either City. (c) "Fire Chief'means the Fire Chief of either City, or his duly authorized designee. (d) "Chief Administrative Officer"means the Mayor or City Manager of either City. (e) `Requesting Party"means the City requesting fire protection assistance from the other City. (f) "Responding Party"means the City responding to the request for fire protection assistance from the Requesting Party. Section 3. The parties hereto hereby form an agreement whereby each will assist the other in fire protection services, and further agree to assist each other in providing fire protection services to protect health, life and property,within the corporate limits of the Cities of Wylie and Rockwall(Exhibit A attached), and the ETJ of both Cities, and within the limits of Collin/Rockwall County (See Exhibit B attached Rockwall Fire District map; areas marked 023, 025, 348, 349 as indicated on Exhibit B), as requested by either party for assistance. Section 4. Each of the parties hereto may assign its firefighters to perform firefighting duties in ccordance with the terms of this Agreement. Section 5. Any request for aid under this Agreement shall include a request of the amount and type of equipment and number of personnel requested, and shall specify the location to which the equipment and ersonnel are to be furnished. The amount,type and location where equipment and personnel are to be utilized shall be determined by the Responding Party's Fire Chief. Section 6. Firefighters of the Responding Party shall report to the Requesting Party's Officer In Control at the location to which they have been assigned, and shall be under the command of the requesting Party's Fire Chief. Section 7. Firefighters of Responding Party will be released by the Requesting Party when their services are no longer required. Section 8. Notwithstanding anything to the contrary in this Agreement,the Fire Chief of the Responding Party, in his sole discretion, may at any time withdraw assigned personnel, equipment, or discontinue participation in any activity initiated pursuant to this Agreement. Section 9. While any firefighter,regularly employed as such by a Responding Party, is in the service of the Requesting Party, such firefighter shall be a firefighter of the Requesting Party and be under the command of the Requesting Party's Chief,with all the powers of a regular firefighter of the Requesting Party, as fully as if such firefighter were within the territorial limits of the governmental entity where such firefighter is regularly employed, and such firefighter's qualifications for position where regularly employed shall constitute such firefighter's qualification for such position within the territorial limits of the Requesting Party, and no other oath,bond of compensation need be made. Section 10. Each party to this Agreement expressly waives the right to recovery from the other party for reimbursement for wages, disability,pension payments, damages to equipment and clothing, medical expenses, and travel, food and lodging expenses. Section 11. Any firefighter or other person who is assigned, designated or ordered by the Fire Chief of the party which regularly employs such,to perform duties pursuant to this Agreement, shall receive the same wages, salary,pension, and all other compensation and all other rights for such service, including injury to death benefits, and worker's compensation benefits, as if the service had been rendered within the territorial limits of the party where such firefighter is regularly employed. Moreover, all wage and disability payments, including worker's compensation benefits,pension payments, damage to equipment and clothing, medical expenses, and expenses of travel, food and lodging, shall be paid by the party which regularly employs such person, in the same manner as if the service had been rendered within the territorial limits of the party where such firefighter is regularly employed. Section 12. .In the event that any person performing firefighting services,pursuant to this Agreement, shall be cited as a party to any civil lawsuit, state or federal, arising out of the performance of those services, such firefighter shall be entitled to the same benefits that he or she would be entitled to receive if such civil action had arisen out of the performance of such person's duties as a member of the department where and in the jurisdiction of the party where such person is regularly employed. Section 13. Each party to this Agreement expressly waives all claims against the other party for compensation for any loss, damage,personal injury or death occurring as a consequence of the performance of his Agreement. Section 14. Third party claims against parties hereto shall be governed by the Texas Tort Claims Act or other appropriate statutes or the Charters and ordinances of the parties. Section 15. It is expressly understood and agreed that,in the execution of this Agreement,no party waives,nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it, gainst claims arising in the exercise of governmental powers and functions. Section 16. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns. Section 17. This Agreement shall be governed by and construed in accordance with the Laws of the State of Texas. Venue shall be in Rockwall County, Texas. Section 18. In case any one or more of the provisions contained in this Agreement shall, for any reason,be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Section 19. This Agreement constitutes the entire agreement and understanding between the parties. Any modification, change or amendment to this Agreement shall be in writing and approved by both parties. Section 20. This Agreement shall become effective between the parties hereto on the day after it is fully executed and shall be automatically renewed annually until it has been terminated according to this Agreement. IN WITNESS WHEREOF,the parties hereto have cause this Agreement to be executed under authority of appropriate action taken by their respective governing bodies, on the dates indicated. CITY OF WYLIE, TEXAS Attest: By: City Secretary Mayor CITY OF ROCKWALL, TEXAS Attest: By: City Secretary Mayor 3 WYLIE CITY COUNCIL AGENDA ITEM NO. 3. May 9, 2000 Issue Consider and act upon approval for an addendum to the Interlocal Agreement for Fire Protection Services between the Town of St. Paul and the City of Wylie. Background On January 26, 1993,the Town of St. Paul and the City of Wylie entered into an Interlocal Agreement for Fire Protection Services. Since this time, there have been numerous occasions in which complications of runs have caused the Town of St. Paul to question the situation and to question who's financial responsibility the run belonged. For example,if an accident happened on the County Road and the car ended up in a field (Town of St. Paul), it would raise the question of responsibility. The proposed addendum will relieve the question of responsibility on these types of issues. This addendum will change the billing charges from a five hundred dollar($500.00)per call charge to an annual fee of twelve thousand dollars($12,000.00)paid in quarterly installments of three thousand dollars($3,000.00). Currently,the estimated income for run items billed to the Town of St. Paul is nine thousand dollars($9,000.00)per year. This will be an increase of approximately three thousand dollars ($3,000.00) per year over the next two years. The Town of St. Paul has agreed to and signed the addendum; execution by the City of Wylie is needed to complete the agreement. Other Considerations ARTICLE II; SECTION 1-C of our City Charter states"The city shall have the power: To cooperate with the government of the United States or any agency thereof;the government of Texas or any agency thereof; or with the government of any county, city or political subdivision for any lawful purpose for the advancement of the interests, safety, convenience and welfare of its inhabitants." Financial Considerations The dates of Addendum"A"are October 1, 1999 through September 30, 2001. This addendum will be paid retroactively back to the start date of the addendum. An estimated increase of six thousand dollars will be seen over the next two-year period. Board/Commission Recommendations N/A • Staff Recommendation Staff recommends that Council approve the proposed amendment to the Interlocal Agreement for Fire Protection Services between the City of Wylie and the Town of St. Paul Attachments Original Rapier&Wilson,P.C.letter Original Addendum"A".to Interlocal Agreement for Fire Protection Services between the City of Wylie and the Town of St. Paul,signed by Joyce Pockrus,Mayor of To of t.Paul and their City Secretary,Marie Finley Prepared by C L ed by Fin e City M ager Approval RAPIER & WILSON, P.C. ATTORNEYS AT LAW 103 W.MCDERMOTr,ALLEN,TEXAS 75013-2782 TELEPHONE: (972)727-9904 JAMES W.WILSON (800)831-3126 ATTORNEY AT LAW FACSIMILE: (972)727-4273 e-mail: wilson@rcw-law.com April 10, 2000 Chief Shan English Wylie Fire Department 2000 Highway 78 North Wylie, Texas 75098 RE: Addendum "A"to Interlocal Agreement for Fire Protection Services Dear Chief English: Enclosed are two (2) executed originals of the above-referenced Addendum "A." Please present both originals to Mayor John Mondy and Secretary Susan Shuler for execution on behalf of the City of Wylie,Texas. Return one(1)fully executed document to our office using the enclosed self-addressed, stamped envelope. Thank you for your good service. Please feel free to call me if you ever have any questions or concerns about providing fire protection services to the Town of St. Paul. Vrytr yyurs, James W. Wilson I, JWW/ekd enclosures Amun\spVnterlocaNke protectiontransmittal-addendum A cc: Joyce Pockrus, Mayor Town of St. Paul, Texas Marie Finley, Secretary Town of St. Paul, Texas ADDENDUM "A" TO INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES CITY OF WYLIE AND TOWN OF ST. PAUL STATE OF TEXAS § COUNTY OF COLLIN § This Addendum "A" amends and is made a part of the Interlocal Agreement for Fire Protection Services entered into on or about January 26, 1993 by the City of Wylie,Texas, and the Town of St. Paul, Texas. Sections 3 and 4 of the Interlocal Agreement for Fire Protection Services are hereby amended as follows: SECTION 3. The Town of St. Paul agrees to pay the total sum of Twenty-Four Thousand and 00/100 Dollars ($24,000.00) to the City of Wylie for fire protection service calls within the corporate limits of the Town of St. Paul during the period of October 1, 1999 through September 30, 2001. St. Paul shall pay the total sum due hereunder in eight (8) quarterly installments of $3,000.00 each, beginning on October 1, 1999 and continuing thereafter on January 1, 2000,April 1, 2000, July 1, 2000, October 1, 2000, January 1, 2001, and April 1, 2001, with the final payment due on July 1, 2001. SECTION 4. The Interlocal Agreement for Fire Protection Services is subject to review two (2)years from the date of final approval and every two (2)years thereafter. DULY APPROVED this day of , 2000, and executed on behalf of the CITY OF WYLIE. John Mondy, Mayor Susan Shuler, City Secretary DULY APPROVED this day of , 1999, and executed on behalf of the TOWN OF ST. PAUL. `s�itcl�c� J ce Pockrus,, 2e-0-e--&--7 Mayor Marie Finley, City Secretary ADDENDUM"A"TO INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES solo page Mnunbp\Addendum-Wylie Fire Protection ORIGINAL `VYLIE CITY COUNCIL AGENDA ITEM NO. 4-, May 9, 2000 Issue Consider and act upon a preliminary plat for the Quail Meadow Addition, proposed by Carter & Burgess for Centex Homes, for the property generally located along east side of FM 1378 immediately south of the Newport Harbor development, and being all of a certain 56.45 acre tract situated in the James Mculmurry Survey,Abstract No. 629, City of Wylie, Collin County, Texas. Background The preliminary plat under consideration is for the Quail Meadow Addition. The applicant is preliminary platting 56.45 acres of land in order to develop the property with single family residential and public park uses. Specifically,the applicant is proposing to develop the property with 184 single family homes and a 2.8 acre city park. The property is currently vacant and zoned for SF-1 (Single Family Residential), SF-2 (Single Family Residential), and SF-A(Single Family Attached)uses. Issues: • Staff has reviewed the proposed plat for the Quail Meadow Addition and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. This plat also complies with all applicable state subdivision laws. • The applicant is aware that final plat approval by the Commission and Council will be required prior to the installation of improvements and issuance of building permits. • The applicant has stated that they intend to construct the 12"water line loop for this area by obtaining off-site easements through the Birmingham tract. This may help alleviate some of the water pressure issues associated with this area. The applicant is aware that final plat construction plans shall include all off-site improvements. • The applicant is aware that all applicable water flow calculations must be approved by the City prior to scheduling a final plat for consideration(Applicant's responsibility to provide data). • The Parks Board reviewed this case at their March 27, 2000, meeting and is recommending approval(See attached memorandum). Financial Considerations Plat application fee- Paid Board/Commission Recommendation At the April 18, 2000, Planning and Zoning Commission meeting, the Commission voted to recommended approval of this case. Commissioner's Schmader and Wood were absent. Staff Recommendation Approval The Department's of Public Works, Fire, and Development Services concur with this recommendation. Attachments Preliminary Plat Preliminary Plat Application C! trn 41-re g644. Prepared by 6...n... Revie ei by inance City Manger Approval City of Wylie Memo To: Tobin Maples, Development Services Director From: Mindy Manson, Assistant City Manager (\Mt1 Date: 04/13/00 Re: Quail Meadow Subdivision During their March 27 meeting, the Park Board reviewed the proposed Quail Meadow Subdivision with regard to the parkland dedication. The Park voted to recommend approval of the dedication of the 2.8 acres of parkland with the provision of parking adjacent to the proposed White Ibis Way. The Board also instructed staff to begin discussion with the applicant regarding the possible acquisition of the 2 acres adjacent to the west of the proposed park. If you have any questions, please do not hesitate to let me know. • •Page 1 `VYLIE CITY COUNCIL AGENDA ITEM NO. 5. May 9, 2000 Issue Consider and act upon a final plat for the Twin Lakes Phase III Addition,proposed by Corwin Engineering, Inc. for Twin Lakes, L.P.,for the property generally located along the north side of Alanis Drive and behind Fire Station No. 1,and being all of a certain 22.372 acres out of the A. Atterberry Survey,Abstract No. 23,City of Wylie,Collin County,Texas. BackEround The final plat under consideration is the Twin Lakes Phase III Addition. The applicant is final platting 22.372 acres in order to develop the property with 100 single family lots. The property is currently vacant,unplatted, and zoned for SF-3 (Single Family Residential)uses. Financial Considerations Final Plat application fee has been paid. Other Considerations Issues: • Staff has reviewed the proposed plat for the Twin Lakes Phase III Addition and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. This plat also complies with all applicable state subdivision laws. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the April 18, 2000 Planning and Zoning Commission meeting,the Commission voted favorably to recommend this plat. Staff Recommendations Approval- The Department's of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat Prepared by V/„7L► R- Owed by Fm. ' e City Man er Approval Jan 18 00 02: 35p Development Services 872-442-8154 p, 5 RECEIVED Our Mission.. ...to be responsible stewards of the public trust. J A N 6 2000 to srwe for ercelience in publ;c service.and to enhance the quality of l;je for all. et,of Wi` CITY OF WYLIE Application For OPreliminary Plat i<Final Plat 0 Replat OVacation of Existing Addition AU rules and regulations established by the Subdivision Ordinance,City of Wylie,Texas.and Texas Local Government Code,Title 7,Chapter 212,Subchapter A. Engineer' Phone: 972.396-1200 Surveyor: Corwin Engineering, Inc. Fax: 972.396.4987 Address: 200 W. Blemont Dr. , Suite E City: Allen State: Texas Zip: 75013 Owner: Twin Lakes, L.P. Phone: 817.424.1392 Address: P. O. Box 92864 Fax: 817.421.6910 City: South Lake State: Texas Zip: 76092 Other: Phone: Address: Fax: City: State: Zip: . Location of Property(Address if Applicable) North side of Alanis Drive approximately 2500 feet east of Ballard Avenue. Proposed Subdivision Name: Twin Lakes Phase III Survey Name: Allen P.tterberry Sur. Abstract No.: 23 Acreage 31.519 Existing Zoning: Pending Zoning: *Please provide a building improvement survey,if the property has existing improvements. Is this a replat of an existing recorded subdivision? Yes No If yes,give name and date when the original subdivision was filed for record at Dallas County Deed Records: Subdivision Name: Date Filed: Volume: Page: Number of lots within original subdivision: Proposed lots: If applicable,complete OExhibit AO as evidence that all owners of property within the subdivision join in this application to vacate. Was this subdivision restricted by zoning or deed restrictions to single family or two family residential dwelling use within 'the last five(5)years? Yes No I am authorized to make application for a subdivision on behalf of the owner of this property. Agent The above person is my representative,authorized to make application for a subdivisio• • ,•- beh./and I am the . er of the property for which this application is made. �a,� O ner For Ole=Usn Only Due Filed: Receipt •• • -1 • •Peodins Zaain Case(If Ap2licableyi . A:':w•ontdn•-s`p l artn in ea pp l ica t ion,p l aup.doe City of Wylie, Development Services Department 2000 Highway 78 North+ Wylie,Texas 75093+ 972-442-8150+ Fax 972-442-8154 WYLIE CITY COUNCIL AGENDA ITEM NO. 10. May 9, 2000 Issue Consider and act upon a final plat for the East Fork by the Lake Phase I Addition,proposed by Kurtz-Bedford Associates,Inc.for D.R. Horton Custom Homes,for the property generally located along the west side of FM 1378 across from the Newport Harbor development,and being all of a certain 55.689 acres out of the William Patterson Survey,Abstract No. 716,City of Wylie,Collin County,Texas. Background The fmal plat under consideration is for the East Fork by the Lake Phase I Addition. The applicant is final platting 55.689 acres in order to develop the property with single family uses. The property is currently vacant,unplatted, and zoned PD(Planned Development)for a Master Planned Single Family Residential Community. Financial Considerations Final Plat application fee has been paid. Other Considerations Issues: • Staff has reviewed the proposed final plat and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. The proposed plat also complies with the approved zoning (development plan) and preliminary plat encompassing this property except for the proposed detention ponds. Specifically, the applicant has incorporated two detention ponds in order to comply with post development water retention laws. One of the ponds is proposed to be located within the area originally dedicated for public park uses, located along the southern portion of the subdivision. The second pond is located in the western portion of the subdivision within an area originally indicated as private open space with HOA maintenance. Because of this, staff recommended that the case be referred back to the Parks Board for their consideration. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the April 18, 2000 Planning and Zoning Commission meeting, the Commission voted to favorably to recommend this case subject to Park Board re-approval of the location of the proposed ponds. During the April 24 Park Board meeting, the Board indicated a desire to reverse the original recommendation between the private and public parkland. The Board's recommendation included retaining the open space along the western portion of the subdivision as public park land, including the maintenance of the pond, in order to ensure the public connection along Muddy Creek for the trail system. The Board also recommended reverting the open space on the south side of the subdivision to private, HOA maintained open space. Staff Recommendations Approval, subject to approval of the location of the proposed ponds and City Council resolution regarding the maintenance responsibility of the ponds. The Departments of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat V(/4\ g",71,2 at. Pre are Y Re ' ed byFinanc CityMan er Approval Page 1 of 3 City of Wylie (1/95) APPLICATION AND FINAL PLAT CHECKLIST Date /-2/20 Name of Proposed Development LGA-ST 1 i'- �cr 44t Name of Property Owner/Developer D. R• 4trt 0,4 Cus-l-o, )JOr(es Address 310 EAsr / -1Gc-4-LoA-7 5o zaa Phone 972 - 2 2(. - 4 333 Ail-LA-Li 3 Owner of Record 17 . 2 , 14 (L e ) Cis+b - /I t-cS 3 to EA-sr SAJTt-RS r 1#s se+..3Ay 3% Z ea • Address GA-i-c,a-ui) z-x. --t sa43 Phone 4772-2 10-4333 Name of Land Planner Kua-x-t.-' &'- 5,2o mac . o,utr Kf usfsA Surveyor/Engineer 4zZZ IZan,o S4:f- z Address 67A-r_L a -nc. --i sa 43 Phone 1-7 Z-2-44- sq9 Total Acreage S 5. Co 41 Current Zoning I fl Number of Lots/Units /Ce c Signed(7 �� -�-�-- The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn legibly to show all data on a scale not smaller than 1" = 100' with a graphic scale provided. Six sets of direct prints and three Mylars of all originals, plus one on Mylar to be 17-1/2" x 23-3/4: shall.be submitted. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Final Rat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. • 05/04/00 14:08 FAX 972 380 4633 THE HOGAN CORPORATION a WYLIE-COLLINS 0 002 THE HOGAN CORPORATION Engineers • Planners • Consultants May 4,2000 Ms.Mindy Manson Acting City Manager City of Wylie 2000 Hwy. 78 North Wylie,TX 75098 RE: Eastfork By The Lake Phase I THC#002-21.01 Dear Ms.Manson: Per our previous two plan reviews for the above referenced project,paving,grading,drainage and utility improvements plans were resubmitted the week of May 1,2000. The applicant has addressed the items previously identified and we take no further exceptions to the construction plans. Please do not hesitate to call if you have any questions or need any additional information. Sincerely, THE HOGAN CORPORATION J.Chris Hoisted,P.B. • aoMember, Consulting Engineers Council of Texas 18333 Preston Roed. Suite 455 -Member, American Consulting Engineers Council Dallas, Texas 75252 TEL: (972) 380-4846 FAX: (972)880.4533 WYLIE CITY COUNCIL AGENDA ITEM NO. 9. May 9, 2000 Issue Consider and act upon a final plat for the Possum Lodge Addition,proposed by C&P Engineering,Ltd.,for William Chapman,for the property generally located on the northeast corner of Highway 78 and Calloway,and being all of Block 35 of the Town of Wylie,Collin County,Texas. Background The final plat under consideration is for 0.7498 acres for the proposed Jack-in-the-Box restaurant,located at the intersection of Highway 78 and Calloway. The applicant is final platting the remaining lots of Block 35 into a single lot in order to develop the property. The property is currently utilized for a restaurant,platted,and zoned B-1 (Business)and R(Retail) Financial Considerations Final Plat application fee has been paid. Other Considerations • Staff has reviewed the proposed final plat and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. • The alley originally platted in Block 35 was never improved and dedicated to the City of Wylie and therefore can be abandoned through the replat. • The applicant is aware that all impact and developmental inspection fees must be paid prior to filing this plat with the County. Board/Commission Recommendations At the May 2, 2000 Planning and Zoning Commission meeting,the Commission voted favorably to recommend this final plat. Staff Recommendations Approval - The Department's of Public Works, Fire, Police, and Development Services concur with this recommendation. Attachments Final Plat Application Final Plat Prepared by Gt,n• Revi ed by Finance City Mana er Approval 03/07 '00 09:58 I D:LAN I ERFAX4500 FAX: PAGE 3 • CITY OF WYLIE COMMUNITY DEVELOPMENT 2000 HIGHWAY 78 NORTH Page 1 of 3 WYLIE, TEXAS 75098 City of WYlie (5/93) APPLIQATION AND FINAL PLAT CHECKLIST Date .0 .g/z000 Name of Proposed Development ,ZOG,z 55 ,pCvA/ , w yL/E t t: 7ep,Q,�My etM�4,1 Name of Developer i} i� 4. f80,__ 611138Co-CI g Address //// if/o�/AC Zoo Phone 77oog Owner of Record tv1«« u,��e LT y,.e 047.1,.tea s 10- dui"Pe &reXi C Lee C^J.er- Address Phone Na = .f Land Planner Trio Ape�r rveyor, ngineer G'o-#0 • Address 3r"o / Pam-/ zi8/ ''�L3o • Phone goo Z7o_j 6oz Total Acreage p, 7449.8 Current Zoning ie Number of Lots/Units / Signed C-1/46Agzitk The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn to legibly show all data on a satisfactory scale, usually not smaller than one inch equals 100 feet. The Final Plat shall be submitted on a drawing which is 18" x 24". The following Final Plat Checklist is used to check compliance with the Wylie Subdivison Ordinance. The following checklist is intended only as a reminder and a guide for those requirements. Information Provided of Not Shown of Plat Applicable r 1. Title or name of development, written and graphic scale, north point, date of plat and key map. VVYLIE CITY COUNCIL AGENDA ITEM NO. May 9, 2000 ISSUE Consider and act upon the award of a contract for construction of a new animal shelter and municipal warehouse facility. BACKGROUND In November of 1999, Council authorized the solicitation of bids for the construction of a new animal shelter facility. The architectural design of the facility incorporated the use of the structural steel framework of a pre-engineered 3,600 square foot metal building which the City had already acquired. Approximately 2,400 square feet ofthe structure was to be dedicated to animal-control functions,with the remaining 1,200 square feet used as warehouse space. Exterior walls were specified to be split face concrete block. One bid was submitted,in the amount of$405,000. Subsequent negotiation and value engineering resulted in a final best offer from the contractor of$309,000. Council rejected the bid and directed staff to initiate revisions in the building design and specifications. The architect for the project was instructed to produce revised architectural drawings for a building that would meet the minimum requirements for an animal shelter at the least possible cost. In February, Council approved the revised architectural design and authorized the solicitation ofbids for construction of the facility. The revised plans, still utilizing the full 3,600 square foot metal building shell, include construction of a 1,200 square foot area dedicated to animal control functions and a 2,400 square foot warehouse with minimal interior finish-out. Exterior wall specifications have been changed to brick veneer on the front of the building with metal skin on the side and rear walls. An alternate bid has been solicited for brick veneer on all four sides. The site plan has been altered by relocating the proposed shelter to a site directly in line with and due east of the existing Service Center building. Staffproposes to convert the Service Center warehouse area to a fleet maintenance shop and utilize the unfinished portion ofthe animal shelter facility for Public Works and Parks warehouse storage. A concrete driveway will be constructed to extend from the existing west parking lot of the Service Center to provide access to the shelter facility and fleet shop on the east side ofthe building. The existing sidewalk in front of the Service Center will be extended to the new animal shelter to provide public access. The following is a tabulation of all bids received. Bidder Name Base Bid Amount Brick Alternate(Add-On) JDC Construction . $179,000 $12,000 Preston Pierce Construction $195,000 $26,000 Design Building Systems $203,270 $ 9,614 TAB Construction $204,464 $15,351 D'Amico Construction $233,275 $23,136 FINANCIAL CONSIDERATIONS Current available funding for the Animal Shelter/Service Center capital improvement program is approximately$320,000. OTHER CONSIDERATIONS Competitive sealed bids for this project were solicited in accordance with Chapter 252 of the Texas Local Government Code. ATTACHMENTS Site Plan. STAFF RECOMMENDATION Staff recommends that Council accept the base bid and additive alternate bid submitted by JDC Construction and award a contract in the amount of $191,000 for the construction of an animal shelter and warehouse facility. r / ,.�.,.ai., h� f Pr ared by "11., Re ed by Finan.- City Man er Approval Apr 28 00 01 : 45p Ed Rawls 972-529-9787 p, 2 _ I I 1 s * /r. I I i ) GI 1 j ( iL -, rom i ! li , ;*( rin 1 /4: '71_. . 1111F ! ! i i = :1> . .. . I I -. _ l� z . !. . _f 10 --., . . K I I m i r Y, 1 p 1 r i4. - ---.- ',. ,., f. , .. i i ft1r: : „It!' i z i iq - .) i i �� r rim! ! 1 110 33 1 ii li 111:10 11 Ia .• Iz Oh Z S4 5 ss-s . 5 x I l. ga t a ?? OitLI ???? R 0 l co LIEEE g i as 1 qi411 It! iJq;JJ;iiHOP 1 i ;1 111 a a 1 i —ii € g PitEl I KIP PI rawis Jones ---W [ .Do f r i s, CITY OF WYLIE �= limpn WYLIE CITY COUNCIL AGENDA ITEM NO. 9 May 9, 2000 ISSUE Consider and act upon the award of an annual contract for asphalt overlay and seal coating. BACKGROUND Since 1991,the City has maintained an annual contract for resurfacing and seal coating of asphalt streets. The contract affords a flat rate bid (firm for a period of one year) to provide all materials, labor and equipment necessary to perform the work, as ordered by the City. The street resurfacing program for fiscal 2000 will require approximately 5,000 tons of asphalt overlay. There are no seal coating projects planned for this year. APAC-TEXAS has held the contract for the past seven years and has performed all work in a satisfactory and timely manner. As the largest producer of asphaltic concrete in the area, APAC has consistently underbid other paving contractors and has been the only bidder on this contract since 1997. The existing contract has expired, the City has again advertised for competitive bids, and again APAC is the only contractor to respond to the bid solicitation. The bid from APAC, which has remained at essentially the same rate since 1993, is$36.35 per ton of asphalt laid and$2.25 per square yard of seal coat. FINANCIAL CONSIDERATIONS The Street Department operating budget for fiscal 2000 includes $200,000 for street and alley reconstruction, of which$191,000 is earmarked for asphalt overlay on various streets. OTHER CONSIDERATIONS The solicitation of bids for the proposed annual contract has been performed in accordance with the requirements of Chapter 252 of the Texas Local Government Code. STAFF RECOMMENDATION Staff recommends that Council award an annual contract for asphalt overlay and seal coating to APAC- TEXAS, having an effective date of May 15, 2000 with an option to renew for successive one year periods. J/AA A101-Cotra . - Prepared by Re ' ed y Finan e City M er pproval WYLIE CITY COUNCIL AGENDA ITEM NO. 113 May 9, 2000 Issue Consider and act upon the award of a contract for the W. Kirby Street Paving and Drainage Improvements from S.H. 78 to S. Birmingham St. Background The Kirby Street paving project was authorized in the 1999 Bond and scheduled for construction as soon as possible to allow two-way traffic to be restored. The street will be ultimately reconstructed as a 4- lane concrete curb and gutter section,which will allow future expansion to a 6-lane undivided roadway. This contract,however, is for the construction of the four lanes adjacent to the WISD property and two lanes for the remainder of the contract. If right-of-entry or purchase is accomplished during the course of construction, staff will be requesting of Council a change order to this contract. TxDOT will be reconstructing approximately the west 200' of Kirby as part of the SH 78 reconstruction. An alternate was bid as part of the right-of-entry and possession for the additional right-of-way needed at the school property. The alternate included a split-face c.m.u. screen wall and associated foundation adjacent to the school. Also, additional parking on the west side of the school was bid as part of the base bid. The City will be negotiating with the school on the financing of these alternates. Financial Consideration The Kirby Street project was approved in the 1999 Bond Program under P2 with a construction cost projection of$760,000. Cost for this paving project with alternates is $546,466.75. Other Considerations N/A Board/Commission Recommendations N/A Staff Recommendations Staff recommends City Council approval to authorize Tricon Services to reconstruct Kirby Street for a contract price of $546,466.75. Attachments Recommendation Letter from the Hogan Corporation with Bid Summary. Ltd'1 i /1/Lav, Prepared Or Revi d by Finance City Mana Approval