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05-20-2013 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board Meeting Minutes Monday, May 20,2013—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum,Board Chairman Matt Rose,called the meeting to order at 6:30 p.m. Board Members present: Jim Ward,Dan Chesnut,Lisa Ulmer,Emmett Jones and Jeremy White. Jeff Harris,was absent from the meeting. Emmett Jones left meeting at 7:50 pm. Staff members present: Director of Public services,Mike Sferra,Board Liaison and Parks and Recreation Superintendent,Robert Diaz,Planning Director,Renae 011ie and Park Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the April 22, 2013 meeting. Board Action: Board Member Chesnut made a motion,seconded by Board Member Jones,to approve the minutes from the April 22,2013 meeting. A vote was taken and passed 6-0. 2. Consider and act upon a vendor application from the Wylie Women's League (WWL) for a craft and vendor fair at Olde City Park on October 19, 2013 (rain date of October 26, 2013). Board Action: Superintendent Diaz advised the board that this is an annual WWL event hosting 30-50 vendors,and proceeds go to benefit the Wylie Women's League scholarship fund. Board member Chesnut made a motion, seconded by Board Member Ulmer,to approve the vendor application from the Wylie Women's League. A vote was taken and passed 6-0. 3. REMOVE FROM TABLE: Board Action: Item was tabled at the April 22,2013 Park Board Meeting in order to allow Developer,J.J. Singh,to provide more information in regards to the detention pond area and for staff to clarify the parkland dedication requirement calculations. Board Member Ward made a motion,seconded by Board Member Jones,to remove item from the table. A vote was taken and passed 6-0. Consider and act upon parkland dedication for South Ballard Avenue Development. Renae 011ie,Planning Director,J. J. Singh,Developer,along with Matt Dorsett,Engineer, attended the meeting. Mr. Singh proposed to satisfy the parkland dedication requirements through a combination of land dedication and improvements. Mr. Singh's revised concept plan included a reduced size land dedication from 2.8 to 2.1 acres with$148,000 of improvements to compensate the less than 5.8 acre City dedication minimum requirement. Mr. Dorsett added that the requirement for a detention pond in the park area would probably not be necessary so the area would be left as a grassy open field. However,if pond was required it would be a dry detention pond. Staff recommended that the Board deny the parkland dedication and cost of improvements for the funds in lieu of amount of$232,000. Board Action: Board Member Chesnut made a motion, seconded by Board Chairman Rose,to accept funds in lieu of parkland dedication for the South Ballard Avenue Development. A vote was taken and passed 5-1. Board member Jeremy White had the dissenting vote. 4. Consider and act upon a revision to the parkland dedication in the Kreymer Estates Development. Board Action: Jim Douglas,Developer,accompanied by Richard Howe,Engineer,both attended the meeting. Mr.Douglas submitted a revised parkland dedication proposal wherein they wish to dedicate an additional 17.82 acres bringing the total to 26.2 acres of dedicated parkland. Additionally,Mr.Douglas intends to spend approximately$701,550 more on park improvements bringing that total to$1,054,100. Board Action: Board Member Chesnut made a motion,seconded by Board Member Ulmer,to accept parkland dedication revision. A vote was taken and passed 6-0. DISCUSSION ITEMS • Community Park contingency fund update. Staff advised the Board that the soil study analysis was completed and that McCarthy Architects were hired and will proceed in June to work on the design phase. Construction is estimated to begin in August during the ongoing Fall baseball season. • FY 2013-14 Budget update. Staff advised that the city-wide budgets will be tight this fiscal year and that City Manager,Mindy Manson, has advised Staff to keep all requests minimal. The Park Acquisition and Improvement(A&I)Funds are in place and have continued to assist the Parks and Recreation Department projects;however,these funds are now limited due to their need to fund the Municipal Trail Project and the Pheasant Creek Project and it is unlikely we will receive funding this fiscal year for any large projects. It is forecasted that the 4B Fund will increase slightly and gradually in the next year. The Board requested for Staff to bring information to the Board earlier next year,perhaps as early as February 2014 for fiscal year 2014/2015. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Ward and seconded by Board Member White. A vote was taken and passed 5-0. The meeting was adjourned at 7:55 p.m. ATTEST: i?"../)1(AL_ Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman Minutes May 20, 2013 Wylie Parks and Recreation Board Meeting Page 2