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07-30-2013 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Special Called Work Session Wylie City Council Meeting July 30, 2013 — 6:00 p.m. Wylie Municipal Complex— Council Conference Room 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. with the following Wylie Cit y Council members present: Councilwoman Diane Culver, Mayor pro tem Nathan Scott, Councilman Keith Stephens, Councilman Rick White, Councilman Bennie Jones, and Councilman Todd Wintters. Staff present included: City Manager, Mindy Manson; Finance Director, Linda Bantz; Library Director, Rachel Orozco; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; City Secretary, Carole Ehrlich; and Public Information Officer, Craig Kelly. Many support staff were present. INVOCATION & PLEDGE OF ALLEGIANCE Fire Chief Randy Corbin gave the invocation and Library Director Rachel Orozco led the Pledge of Allegiance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Melanie Barton, representing the Wylie Acting Group (WAG), addressed council requesting funding for the organization. Minutes July 30, 2013 Wylie City Council Meeting/Budget Work Session Budget Overview Page 1 REGULAR AGENDA 111 1. Consider,and act upon,granting an extension of time for the FY 2013/2014 proposed budget filing with the City Secretary from August 5,2013 to August 12, 2013 per the Home Rule Charter; Article V, Section 2. (M. Manson, City Manager) Council Action A motion was made by Mayor pro tern Scott, seconded by Councilman Jones to grant an extension of time for the FY 2013/2014 proposed budget filing with the City Secretary from August 5, 2013 to August 12, 2013. A vote was taken and the motion passed 7-0. Mayor Hogue convened into work session at 6:08 p.m. WORK SESSION • FY 2013-2014 Budget Discussion and Department Presentations to Council City Manager Manson continued to update some of the fund summaries for the General Fund, the Utility Fund, the 4B Sales Tax Fund, and the Recreation Funds. She stated that today new information had been received on the property valuations for 2013/14 from Collin, Rockwall, and Dallas appraisal districts. In total, the estimated property tax increase went from 5.5% reported at the July 23rd meeting to 6.5% overall. Manson reported that with the property value increase, estimated sales tax, and reduction in the employee insurance, the proposed budget was balanced with excess funds estimated at$1.3 million. Mayor Hogue asked City Manager Manson for an amount of excess funds that would be left if the narcotics officers (2 - one full year and the other mid-year) and the Advocacy Center Officer were considered for approval in the budget. Hogue also requested that excess funds be projected if the above positions were approved and a tax rate reduction of 1 cent, .5 cent, and .25 cents were considered as well. Manson reported, assuming in all three cases the positions were approved, the excess funds remaining if a .25 cent tax reduction was implemented, would be $935,000; if a .5 cent tax reduction was implemented the excess funds remaining would be $875,000, and if a 1 cent tax reduction was implemented the excess funds remaining would be $755,000. Manson asked and received direction from council regarding the following items. Council requested staff to bring back a proposed budget with .5 cent reduction in the tax rate for further consideration. Council requested staff to bring back a proposed budget with $400,000 from the fund balance to supplement debt service for further consideration. Council requested staff to bring back a proposed budget with the use of fund balance to fund $969,298 in new/replacement fleet and equipment and to add all equipment needed for the funding of an Advocacy Center Officer and two narcotics officers for further consideration. Minutes July 30, 2013 Wylie City Council Meeting/Budget Work Session Budget Overview Page 2 Council requested staff to bring back a proposed budget with the use of excess General Funds to fund salaries for one Advocacy Center Officer and two narcotics detectives; one for the full year and one starting at mid-year for further consideration. Direction from council regarding the use of all other excess General Fund revenues was for staff to bring back a proposed budget with any un-used excess funds being placed in a Special Services line item awaiting the results of the compensation plan and the marketing plan. Manson reported there would be two public hearings on the final proposed tax rate with the first being on August 27th and the second being held on September 3rd during a special called meeting. RECONVENE INTO REGULAR SESSION Take any action as a result from Work Session. Mayor Hogue reconvened into regular session at 8:28 p.m. ADJOURNMENT A motion was made by Councilman Jones, seconded by Councilman White to adjourn the meeting at 8:30 p.m. A vote was taken and the motion passed unanimously. (L ‘e.. Eric Hogue, Mayo ATTEST: (C.,/, OF 147C,, Noy?: - ctiii _. c _,.....,_ _ re, % Caro e Ehrlich,Ci Secretary ' � ; 1 ----401' t_4,-;-,km:--7-; -- ,,'- �`F cOLORA00 .c"04 FE RAILW,Ly • so1887t 5 r41TOFTES Minutes July 30, 2013 Wylie City Council Meeting/Budget Work Session Budget Overview Page 3