04-28-1987 (City Council) Agenda Packet D4 rF Po5Te'o ��87
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AGENDA
REGULAR MEETING, CITY COUNCIL
CITY 'OF WYLIE, TEXAS
TUESDAY, APRIL 28, 1987
7:00 P. M. COMMUNITY ROOM
800 THOMAS STREET
CALL TO ORDER
INVOCATION
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
COUNCIL BUSINESS
1 1 - 10 Consider approval of Minutes
2 11 Consider appointments to the
Zoning Board of Adjustments to
replace Marvin Blakey and
Wanda Graff .
3 11 Consider appointments to the
Construction Trade Board to
replace Marvin Blakey and
Mickey Foster.
CONSENT AGENDA
The following items are to be considered as one item.
The Council may move by motion and second to approve or
reject all items contained within. Any Councilmember
may request that an item or items be pulled from the
Consent Agenda and be considered separately. If such a
request is made, those items will occur in numerical
order immediately following the vote on the Consent
Agenda .
4 A. Consider authorizing City
Staff and First Southwest
Company to put a refinancing
plan together regarding City
leases/equipment thru the
Wylie Municipal Finance Corp.
(Council ' s request)
B. Consider authorizing City
Staff to seek property
appraisal for the possible
sale of land (police and fire
station) (Council ' s Request)
C. Consider authorization for
City Staff to seek information
on private ambulance service
and contract with City of
Wylie. (Council ' s request)
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
D. Consider authorization for
City Staff to seek information
on another attorney firm for
Delinquent Tax Collections .
(Council ' s request)
E. Consider authorizing City
Staff to begin negotiations
with N.T.M.W.D. for contract
for sewer treatment plant.
(Council' s request)
F. 12 Consider authorizing City
Staff to seek bids for the
construction materials for the
reconstruction of Birmingham,
Stone Streets and the road
that leads into the City Park.
G. 13 Consider salary adjustment for
acting City Manager at same
level of compensation as
previous manager. (Council ' s
request)
PUBLIC READING OF ORDINANCES
5 14 - 19 Consider approval of
resolution with U. S. Corps of
Engineers for the Police
Department of the City of
Wylie to provide supplemental
patrols and to enforce City
Ordinances . (Agreement amount
$36,040 .37)
NEW BUSINESS
6 Consider appointment of seven
(7) member committee to review
applications for City Manager
position. (Council ' s Request)
7 20 - 22 Consider discussion of
agreement for the loan of fire
protection equipment between
the Town of St. Paul and City
of Wylie.
8 Consider presentation
regarding a change in the
designation of the greenbelt
area in the Lake Ray Hubbard
Mobile Home Park.
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
9 23 - 25 Consider approval of waiver
for Mr. Pat Minihan to begin
building on Lot 2, Block 1 of
Wylwood 5 Addition in
accordance with the Akin Lane
R.O.W. Dedication and replat,
prior to completion of replat
of Akin Lane and Mr . Minihan' s
replat of property lines.
10 26 - 28 Consider acceptance of
Dedication of R.O.W. from
Dobie Development on East
Brown Street ("S" Curve on
Brown) .
11 29 & Insert Consider adoption of the
Purchasing and Petty Cash
Polices and Procedures Manual
for the City of Wylie.
12 30 - 31 Consider authorizing City
Staff to complete the 8 inch
sewer line to abandoned
Cemetary lift station.
13 32 - 33 Presentation and Discussion by
Mr. Bill Windham
for City Staff to set aside
fee for Community room, for
for National Half time
(Summer Youth Program) .
14 34 Presentation by Chamber of
Commerce Director, Mr. James
Butts on a Summer Recreation
Program. (amount of $3 ,140 .00)
15 Consider acceptance of one of
the summer recreation
programs.
16 Consider discussion of air
purifier system for new
Municipal Complex and
designated smoking areas.
(Council ' s request)
17 35 - 38 Consider authorizing City
Staff to proceed with the
Highway Beautification Project
with some Grant Money from the
State.
18 39 Consider discussion by Baron
Cook (Arapaho East) on utility
easement for Municipal Complex
site.
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
19 39 Consider presentation by Baron
Cook regarding temporary water
line and oversizing
requirements on Newport Harbor
subdivision.
GENERAL DISCUSSION
20 Citizen Participation
21 Council Discussion
FINANCIAL CONSIDERATIONS
22 40 Consider approval of partical
draw for Tim Dawson
Construction in the amount of
$15,374 .20 for job at Nortex
Ground Storage Tank Site.
23 Recess open meeting.
EXECUTIVE SESSION
24 41 Convene Executive Session
under the authority of Article
6252-17 of V.A.C.S. Section 2 ,
paragraph "g" personnel
matters for contract with City
Engineer I . W. Santry.
25 Reconvene open meeting.
26 Consider any action from
Executive Session.
27 ADJOURN
CALLED CITY COUNCIL
MEETING - MINUTES
APRIL 10, 1987
9:00 P. M.
The Wylie City Council met in a called session on Friday,
April 10 , 1987 at 9:00 P.M. in the Wylie Community Room. A
quorum was present and notice of the meeting had been posted
in the time and manner required by law. Those present were
Mayor Chuck Trimble, Council Members Christopher DiTota,
John Akin, Marvin Blakey, Sandra Donovan, Calvin Westerhof,
and Kent Crane, City Manager Gus Pappas, City Secretary
Carolyn Jones, James Johnson, Finance Director .
Mayor Trimble called the meeting to order and Councilman
Blakey gave the invocation.
ACCEPTANCE OF RESIGNATION OF CITY MANAGER: Mayor Trimble
made the statement that he did not receive a letter of
resignation from Mr. Pappas prior to the meeting so the
Council would move to the next item.
TERMINATION OF CITY MANAGER: Motion was made by Councilman
Akin to terminate the City Manager Gus Pappas. Seconded by
Councilwoman Donovan. Councilman Westerhof made the
statement that if this motion carries, beside vacation and
comp time that Mr . Pappas would receive 90 days severance
pay. Councilman Akin stated that he would amended his
motion to reflect that comp time, vacation time and 90 days
severance pay be granted . The vote was as follows : Mayor
Trimble - in favor , Councilman Akin - in favor , Councilman
Westerhof - in favor, Councilman DiTota - in favor,
Councilman Crane - against, Councilman Blakey - in favor,
and Councilwoman Donovan - in favor. This motion carried
with six (6) in favor and one (1) against .
APPOINTMENT OF ACTING CITY MANAGER: Motion was made by
Councilman Akin to appoint Mr . James Johnson as Acting City
Manager . Seconded by Councilman DiTota. The vote was as
follows : Mayor Trimble - in favor, Councilman Akin - in
favor, Councilman Westerhof - in favor, Councilman DiTota -
in favor, Councilman Crane - against, Councilman Blakey - in
favor, and Councilwoman Donovan - in favor . This motion
carried with six (6) in favor and one (1) against.
Mayor Trimble recessed the open meeting and called the
Council to reconvene in exectuive session to discuss
personnel matters.
Mayor Trimble reconvened the open meeting , and called for a
motion to adjourn. Motion was made by Councilman Crane to
adjourn but made the following statement for the records,
that the executive session was in violation of the V. A. C.
S. . Seconded by Councilwoman Donovan. All were in favor to
adjourn.
Chuck Trimble, Mayor
ATTEST :
Carolyn Jones, City Secretary
CITY COUNCIL MEETING
MINUTES
APRIL 14, 1987
7:00 P. M.
The Wylie City Council met in regular session on Tuesday,
April 14, 1987 at 7 :00 P. M. in the Wylie Community Room. A
quorum was present and notice of the meeting had been posted
in the time and manner required by law. Those present were
Mayor Chuck Trimble, Council Members Marvin Blakey, Sandra
Donovan, Kent Crane, John Akin, and Christopher DiTota,
Acting City Manager James Johnson, City Secretary Carolyn
Jones, Public Works Director Bill Windham, Code Enforcement
Officer Roy Faires, I . W. Santry, Engineering Department.
Councilman Westerhof was absent from the meeting .
Mayor Trimble called the meeting to order and Councilman
Akin gave the invocation.
APPROVAL OF MINUTES: The minutes submitted for approval
were for the meetings of March 23rd, 24th, 30th, and April
7th, 1987 . There being no additions or corrections , a
motion was made by Councilwoman Donovan to approve as
submitted. Seconded by Councilman Akin. The vote was as
follows : Mayor Trimble - in favor, Councilman Akin - in
favor, Councilman DiTota - in favor, Councilman Crane - in
favor, Councilman Blakey - in favor, and Councilwoman
Donovan - in favor. This motion carried with all in favor .
ELECTION OF MAYOR PRO TEM FOR REMAINDER OF 1987-88 COUNCIL
YEAR: Motion was made by Mayor Trimble to appoint
Councilwoman Donovan as Mayor Pro Tem for the remainder of
1987-88 Council Year . Seconded by Councilman DiTota. The
vote was as follows : Mayor Trimble - in favor, Councilman
Akin - in favor, Councilman DiTota - in favor, Councilman
Crane - against, Councilman Blakey - in favor, and
Councilwoman Donovan - in favor. This motion carried with
five (5) in favor and one (1) against.
LETTER REQUESTING LEAVE OF ABSENCE FROM PLANNING AND
COMMISSION FROM MR. FRED OUELLETTE: There was some
discussion on the fact that the Charter states a
board/commission member can not miss three consecutive
meetings. If a member should miss three meetings, then they
should be removed from the Board. Councilman Crane said he
would like to be able to keep Mr. Ouellette on this board,
but in staying with the Charter, did not believe Council
should grant this leave of absence without legal advice.
There was no motion or action taken on this item at this
time.
CONSENT AGENDA: TAX ROLL ADJUSTMENTS, UTILITY EASEMENT FROM
M. EAVES, UTILITY EASEMENT AND DEED FOR ONE ACRE FROM
CENTENNIAL HOMES, INC. : Mayor Trimble made the statement
that the consent agenda consisted of items considered to be
without opposition and would be voted on as one item,
however, any item on the consent agenda, may for any reason
be removed at the request of a Councilmember and considered
as a separate item. Motion was made by Councilman Blakey to
approve the consent agenda as submitted. Seconded by
Councilman Crane. The vote was as follows : Mayor Trimble -
in favor , Mayor Pro Tem Donovan - in favor , Councilman Akin
- in favor, Councilman DiTota - in favor, Councilman Crane -
in favor, and Councilman Blakey - in favor. This motion
carried with all in favor .
SECOND PUBLIC HEARING ON THE ANNEXATION OF 58 .9613 ACRES OUT
OF THE FRANCISCO DE LA PINA SURVEY, COLLIN COUNTY ABSTRACT
688 : This property is located between Highway 78 and Brown
Street and adjacent to Wyndham Estates. This property is
W
commonly known as Wylie Ranch East. Mayor Trimble opened
the public hearing, there being no questions or opposition,
the public hearing was closed.
SECOND PUBLIC HEARING ON THE ANNEXATION OF 74.943 ACRES OUT
OF THE WM. PENNY SURVEY, COLLIN COUNTY, ABSTRACT 696 : This
property is located on FM 3412 (Parker Road) . It is an
involuntary annexation. Mayor Trimble opened the public
hearing . Mr . Bill Downs one of the property owners made a
statement to the Council about the action they had taken on
the City Manager and that he would like to compliment you.
I only met him once, on this annexation. This involuntary
annexation procedure as described to me in your letter was
frightening. I have been told by citizens that I need not
worry about being annexed since your action to the City
Manager. I find it hard to believe that the City Manager
was doing what the Council told him, if this statement is
true. Councilman Crane said the Council was asked several
times if the direction that had been given to the City
Manager needed to be changed and no one that was on this
Council at that time had any changes. Mr . Downs wants to
know why he was being annexed. If the only reason is to
protect the citizens from bad use of the property, I do not
believe I need to be protected from my neighbors. I do not
need the City of Wylie to act as meditator between me and my
neighbors. I just want to be left alone. I want freedom
from government. When I asked about the master plan, the
City has this as commercial property. I want to have the
choice of what my property is far, I do not see any reason
why the City wants this property. There are a lot of
streets in Wylie that need to be repaved and you do not need
my street to have to have up keep on. Mayor Trimble thanked
Mr . Downs for his response and asked him at what time should
the City asked for the land to be annexed. Mr. Downs said
annex when he ask for services from Wylie, at this time I do
not need any services from Wylie. Mayor Trimble asked how
he would feel if his neighbors sold and a bad use of land
was there. Mr. Downs said he would not be able to cry wolfe
after making the above statements. Mr. Downs said when you
have to build a home out of brick and not out of what you
want, I find this offensive. Mayor Trimble said
unfortunately there has been homes built here that are
substandard and the Council feels the need to protect our
City.
Mayor Trimble asked if there were any other questions or
opposition, there being none, the public hearing was closed.
SECOND PUBLIC HEARING ON THE ANNEXATION OF 4 ACRES OUT OF
THE I . & G. N. RY. CO. SURVEY, COLLIN COUNTY ABSTRACT 1059:
Mayor Trimble opened the public hearing on the annexation of
4 acres out of the I . & G.N .Ry. Co. Survey. Mrs. Joyce
Pockrus said she was the owner of 2 .9 acres out of this
acreage for involuntary annexation. Some of you were not at
the last public hearing, the news paper printed it as a 4
acres tract owned by the Pockrus family and 1 acre owned by
Vantage Property. I do not own 4 acres, I transferred one
plus acres to someone else. I asked at Planning and Zoning
what could Wylie offer me for 2 .9 acres. We do not need
sewer, we have water, and we have fire protection from the
City of Wylie. If you are speaking of streets, I do not
need another City street . We have had seven robberies on
the property we own inside the City of Wylie and none of
these have been solved or any equipment recovered. So I do
not need police protection. I do not need in the City and
would appreciate not being annexed. I do not need another
tax bill for nothing. Mayor Trimble thanked Mrs. Pockrus .
Mayor Trimble asked if there were other questions or
oppositions, there being none the public hearing was closed .
APPROVAL OF ANNEXATION ORDINANCE FOR 456 ACRES OUT OF THE 0.
SHELBY SURVEY, ABSTRACT 799; LEROY FARMER SURVEY, ABSTRACT
334 AND J. J. TURNHAM SURVEY, ABSTRACT 919 COLLIN COUNTY:
This property is located on the north side of Parker Road
and is contiguous with the City by the Lake Annexations.
Mr . Stanley Moussa thanked the Council for waiting for him
to arrive. I received a letter from Lucus on March 31, 1987
stating that part of this land Wylie is annexing is in their
ETJ and part is in St. Paul and part in Wylie. If this is
true that part of this land is in Lucus ETJ , then it leaves
a small portion of land for Wylie. The legal description
posted in the paper is not correct. I would appreciate you
withdrawing this annexation until a future date. Councilman
Akin asked if Mr. Moussa was going to annex into another
City. Mr . Moussa said no. Councilman DiTota asked what his
plans were for the property. Mr . Moussa said originally it
was for a lot of commercial , but since, has been changed to
mostly residential . Mr . Moussa said he was also talking
with Seis Lagos about putting in a golf course, country club
and tennis courts. There would be a small fee for annual
membership. Councilman Akin asked if Wylie has access to
this property. Mr . Moussa said no not without going through
St. Pauls ETJ. Mayor Trimble asked Mr . Moussa about the
MUD. Mr . Moussa said he would apply only if Wylie approved
it. City Manager James Johnson said Council can oppose the
MUD, but would have no say on the bonds being issued. Mayor
Trimble asked Mr. Moussa if he was not going to put in the
MUD. Mr. Moussa said no. Councilman Crane said that Mr.
Moussa just stated that he would come back to the Council if
he applied. Mr. Moussa said he would not apply for the MUD
without Council ' s blessings. Mayor Trimble said if a MUD
was created, it would create a bad problem for Wylie. These
do not work out. Councilman Crane said there would be the
possibility for him to seek other sewer sources. Are we
prepared for us to have another sewer plant draining through
Wylie. Why would we not be sure by annexing this property
so we know what is happening . I had rather annex and then
release if and when Mr . Moussa comes up with another plan.
Mr. Moussa stated that he believes forced annexation is bad
and he does not like it and will fight it . Mayor Pro Tem
Donovan said in regards to Mr . Crane' s statement, if we stop
the annexation, we still have a say in our sub-division
through ETJ and we have a liability if we do not get
services to him in a matter of time. Mayor Trimble said
this was correct, but he had rather know what is being put
in since this sewer will be running through Wylie' s creeks.
Councilman Crane said if Mr. Moussa comes back and says Seis
Lagos is accepting the sewer from this property, then he
would be in favor of releasing it. If we loose this by not
annexing, we have lost everything. Mayor Trimble asked
Councilman Akin if he agrees about the MUD. Councilman Akin
said yes , we had to protect our City and have control .
Councilman Crane stated that the Council should be dedicated
to the growth of the City and we will grow to this property.
Look at Wylie Ranch East, we have grown to them and know the
City has to help them come up to code.
Motion was made by Councilman Crane to approve the
annexation ordinance for 456 acres out of the O. Shelby
Survey, Leroy Farmer Survey, and J . J. Turnham Survey.
Mayor Pro Tem Donovan said she agreed that there were going
to be bad areas coming in and Wylie will have to take care
of this, but this will be a few years down the road. In a
few years, when we grow to this, then we will have the
dollars to bring this up to code and control . Councilman
Akin said this why we annexed the lake to protect the land
one mile out . After some discussion, a second to the motion
was made by Councilman DiTota. The vote was as follows :
Mayor Trimble - in favor , Mayor Pro Tem Donovan - against,
Councilman Akin - against, Councilman DiTota - in favor,
Councilman Crane - in favor , and Councilman Blakey -
against. This motion has no decision as it takes four (4)
votes to carry or deny a motion. The vote was three (3) in
favor and three (3 ) against.
APPROVAL OF DRAW #5 TO SPEED FAB CRETE IN THE AMOUNT OF
$188 ,771 .53 : City Manager James Johnson said there was a
problem with the complete draw down and staff recommends
$188 ,771 .53 which is deducting $50 ,014 .35 which is concrete
work that is substandard. Mr. Santry stated that
approximately a week ago, the contractors on the new City
Hall has proceeded without an inspector and when the
inspector went out, it was noted that the depth of concrete
was not right, the steel that was put down is wrong and the
base had been rutted by trucks . Following this, the
contractors stripped the forms and the concrete was
honeycombed. The city staff has had a meeting with Mr.
Kennedy and he agrees that the condition is poor. There is
a change order coming about to remove the curb on the east
side and this does not follow the plans. The curb should be
left, it helps with drainage and this does need to be looked
at. The contractors will be coring this section in order to
find out the strength of the concrete. Motion was made by
Mayor Pro Tem Donovan to approve draw #5 in the amount of
$188 ,771 .53 . Seconded by Councilman Crane. The vote was as
follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan -
in favor, Councilman Akin - in favor, Councilman DiTota - in
favor, Councilman Crane - in favor, and Councilman Blakey -
in favor . This motion carried with all in favor.
CITIZEN PARTICIPATION: Mr . Jim Feivor of 315 Callie Court
said in regards to item no. 6 , he wanted to talk to the
Council since there has been a change in the City Manager
position. This group of people had the backing of the last
City Manager to have our streets done when we were annexed,
if you are not going to fix the streets, we do not want to
be annexed. Mayor Pro Tem Donovan said before, when you
come before us, you stated there were 95% of the people
wanting to pay their part. If these 95% are still wanting
to pay their part, then you will move up on the priority
list of street reconstruction. Mr. Feivor said there has
been no change in their position and they are still ready to
pay their part . Councilman DiTota asked what problem would
come with what the Council may zone this property. Mr.
Feivor said he did not see a problem.
Mr. Charles Taylor said he has lived in Wylie for about 40
years and in regards to the streets with the citizens paying
their share, the people of Wylie has had promises from the
Council down through the years that the streets will be
fixed if you pay your part, and the Council would keep the
streets in good condition from then on. The Council should
pass a bond issue and fix the streets. Mr. Taylor asked Mr.
Santry since they were not notified, why didn' t the City
keep an inspector on the job at all times.
Mrs. Bertha Howrey of 101 W. Butler wanted to thank the
Council , she knows it is a burden to set on the Council .
Mr . Crane , when you said the area around the lake was
becoming a slum area, drive around 101 W. Butler and look at
the conditions of some of these properties. There is a
house on the corner of Ballard and Butler and it was tagged
on January 19, 1987 and nothing has been done about this.
Why has this not been enforced . We also have an ongoing
problem with trucks coming down Butler . We have asked the
police and they say the trucks can not make the turn off
Hwy. 78 on to Ballard. What do you do.
COUNCIL DISCUSSION: Councilman Akin requested a work
session as soon as possible. After some discussion,
Tuesday, April 21 , 6 : 30 P.M. was set for work session in the
conference room at City Hall .
Mayor Pro Tem Donovan wanted to know if the staff could go
back to highlighting the maps in order for the property to
show up better in the packets.
City Manager James Johnson handed out the job announcement
for City Manager and stated that the ad would begin soon.
Mayor Trimble welcomed the new Council and thanked the old
Council for the efforts they had given. Mayor Trimble
stated that the Council had a lot of issue that needed to be
dealt with and he asked the Council and citizens to work
together .
There being no other business, Mayor Trimble called for a
motion to adjourn. Motion was made by Mayor Pro Tem Donovan
to adjourn, with all in favor.
Chuck Trimble, Mayor
ATTEST :
Carolyn Jones, City Secretary
6
MINUTES
PARKS & RECREATION BOARD MEETING
REGULAR MEETING
TUESDAY, APRIL 7, 1987
The Parks & Recreation Board for the City of Wylie. Texas,
met in a regular session on Tuesday, April 7, 1987 at 7:00
P. M. at the Community Room at 800 Thomas Street. Notice of
the meeting had been posted for the time and in the manner
required by law. Those present were Chairman Curtis Hale,
Mr. Morris Love, and Mr. John Morgan, Mrs. Peggy Sewell, and
Mr. Larry Nickell. Representing the staff was Mr. Bill
Windham, Director of Public Works, Mr. Ken White, Parks
Superintendent and Susan Marquardt, Secretary. Absent were
Mrs. Jayne Chapman, and Mr. Willie Benetiz.
Chairman Curtis Hale called the meeting to order at 7: 10
P. M.
ITEM NO. 1 - APPROVAL OF THE MINUTES - Chairman Curtis Hale
asked if there were any corrections or additions to the
minutes. Hearing none, a motion was made by Mrs. Peggy
Sewell to approve the minutes as submitted. Motion seconded
by Mr. John Morgan. Motion carried 5-0.
ITEM NO. 2 - LIGHTING 4TH BASEBALL FIELD - Mr. Bill
Windham, Director of Public Works opened the discussion by
telling the board that Mr. Ken White, Parks Superintendent
had contacted several companies to get estimates on lighting
of the 4th baseball field. Mr. Bill Windham, Director of
Public Works stated that Mr. John Morgan has one estimate
that we received from Morrow Electric in the amount of
$.34, 500.00. Mr. Bill Windham, Director of Public Works
asked Mr. Ken White, Parks Supeerintendent how many
companies he was in contact with? Mr. Ken White, Parks
Superintendent replied that he had three (3) companies that
came out and looked at the field, but at the moment I have
only received one written estimate. Mr. Bill Windham,
Director of Public Works said he thought it would be alittle
premature to take action this evening with only one estimate
in. Mr. Bill Windham, Director of Public Works suggested to
the board that they table the item until next month hoping
the other estimates will come in. Mrs. Peggy Sewell asked
who did the other fields? Mr. John Morgan replied, that
Case Construction had put the other lights up. Mr. John
Morgan asked the board since this item was tabled could we
talk about lights? Mr. John Morgan informed the board that
the light poles are 50 foot high, which we need a bucket
truck to have access to get them out. Right now we have
access to that type of truck for a couple of days. Mr. John
Morgan informed the board that light bulbs cost about
$100.00 per bulb. We need about 24 light bulbs, the cost is
about $2400. 00. Mr. Bill Windham, Director of Public Works
stated that this was beyond his authority.
Chairman Curtis Hale asked if we had the clay for the
fields? Mr. John Morgan replied, that the clay was in and
that we are playing on it already. Mr. John Morgan informed
the board that the snack people do the dragging of the
fields.
Mrs. Peggy Sewell made motion to order 24 light bulbs. Mr.
John Morgan second the motion. Motion carried 5-0.
Chairman Curtis Hale asked Mr. John Morgan if we had enough
garbage cans for the fields? Mr. John Morgan replied, Yes.
Mr. Larry Nickell asked if the water fountains worked? Mr.
John Morgan replied, that they were working last week.
ITEM NO. 3 - NATIONAL HALF-TIME - Sherise Matlock
introduced her self to the Parks & Recreation Board
Members. She informed the board that she wanted to see if
they could have a one day summer work shop on a one time
basis. The City of Wylie would under no obligation. It
would cost $8.00 per child, which would run from 9:00 A.M.
to 2:00 P.M. Then at the end of the day there will be a
showoff to show the parents what the students has learned.
If there seems to be some interest in this clinic would like
to come back maybe once a month or even once a week. Mr.
John Morgan asked it this was just for one day? Sherise
Matlock replied, yes it would be a one day clinic just to
see how the interest would be. Chairman Curtis Hale asked
how they would advertise ? Sherise Matlock replied, she
would put an ad in the paper and flyers to the schools. She
also said that they would use the Community Room for
registration. The actual clinic would be held outside.
Mrs. Peggy Sewell asked if there was an age limit? Sherise
Matlock replied, that usually 1st grade on up with some
junior high students. We would like to have a pre-
registration Sc' that we know how many staff needs to come.
Mr. John Morgan stated in his opinion, he thinks it great.
Mr. Bill Windham stated that we have been accused that we
favor the male sex in the community, and the female need to
be a part of the activities also. Mr. John Morgan asked
when they would like to have the clinic? Sherise Matlock
replied, she would like to have it around the first of June
right after school lets out. She went on to say, if the
Parks & Recreatin Board approves, would mabe have the clinic
once a week. This would include dance, baton twirling and
etc. Mrs. Peggy Sewell asked if one days fee was $8. 00,
what would the cost be if its once a week? Sherise Matlock
replied that she would have the cost later on if the clinic
was a success. Mrs. Peggy Sewell stated that she would be
interested. Mr. John Morgan made motion to accept National
Half-times proposal. Mr. Larry Nickell seconded the motion.
Motion carried 5-0.
Mr. Bill Windham, Director of Public Works informed the
board that in order to use the hall without a fee, you would
need to go before the City Council.
Mr. John Morgan asked for a short recess.
Mr. John Morgan informed the board that per Mr. Gus Pappas,
City Manager, Mr. Bill Windham, Director of Public Works has
the authority to start processing in the purchase of the
light if there was a vote and approval. Mr. Bill Windham,
Director of Public Works stated that he would transport the
information to Chris, Purchasing Agent in the morning.
ITEM NO. 4 - CITIZEN PARTICIPATION - None.
ITEM NO. 5 - GENERAL DISCUSSION - Chairman Curtis Hale
asked about the bleachers, goals, and trash container had
been approved by the City Council? Mr. John Morgan replied,
No, the farmer had plowed up the field and it is no use to
use being plowed under.
Chairman Curtis Hale asked that the members from WSA please
join the Parks & Recreation Board. Chairman Curtis Hale
asked how many were on the board for WSA? Mr. John Morgan
replied, that they have 15 voting members, and most of them
are heavily involved in the sports. Chairman Curtis Hale
asked if there were commissioners for each sport? Mr. John
Morgan replied, Yes, 4 commissioners. A member from WSA
stated that they have 300 children in baseball, 200 in
soccer, 166 basketball and 60 children in football.
Mr. John Morgan stated that the reason for the joint meeting
with WSA and Parks & Recreation Board was so that WSA will
know what the Parks & Recreation Board have planned down the
road. Mr~ John Morgan showed WSA the master park plan~ A
member from WSA asked what the projection was on a
gymnasium? Is it estimated within the next 4 years?
Chairman Curtis Hale stated that the community park is the
only one right now that is suitable. We would need a bond
issue to have anything like this.
Mr. John Morgan asked WSA if they had any questions? A
member from WSA asked if this is all thats projected for the
City of Wylie? Mr~ John Morgan replied, this is all
committed now. Some has not been released to the City yet,
but it is committed. What about the Gymnasium? Mr. John
Morgan re pIied that the gym is going to be a multi use
building that can be built inexpensive. WSA would use it
for basketball, other uses would be for setting up domino
tables and card tables where the senior citizens could go in
and use as they please. It would be a metal type building
on a concrete slab. WSA asked if there was any other
facility that we are considering? Mr. John Morgan reeplied,
that the City of Wylie has passed an ordinance where
builders come in and they must give some property for parks.
The first time this happens, it could relieve our soccer
fields-
A member from WSA stated that if the fields had been built
up properly then the fields wouldn ' t need so much material
each year to get them ready for the season. There was some
discussion about some ditch work and the ditch that belongs
to the school . Mr~ Bill Windham, Director of Public Works
informed WSA and the Parks & Recreation Board that he would
check into the ditch.
Mr. John Morgan informed everyone that there were numerous
problems in the park. The sprinkler system leaks, can 't use
the outfields because the control to the sprinkler system is
by 3rd base, at lease til we lower and bury the controls.
Mr. Bill Windham, Director of Public Works informed everyone
the problems is meter boxes, we are working on getting some
in. If the boxes don ' t come in in a lengthy time, we are
going to get some sheet metal and put over the controls.
The only probIem with that is the meter reader needs to read
it every month. WSA stated they can ' t even use the field.
Mr' Bill Windham, Director of Public Works stated that we
would try and have it fixed this week or by the end of next
week~ WSA asked if then the field could be dragged ? WSA
also stated that there was a larq«* tournment coming up with
it set up with 4 field- Mr. Bill Windham, Director of
Public Works replied, he would try and do his best.
Chairman Curtis Hale asked WSA about their thoughts on the
Park Director. Mr. John Morgan replied, it maybe 2 or 3-
years. We have discussed it at our WSA meetings. Mr. Gus
Pappas, City Manager is the authority on this situation. We
could have summer programs for the small children. It is a
fulltime position where WSA wouldn ' t have to worry about
marking fields. changing lights and etc- All WSA would
worry about it scheduling the fields. WSA asked if we
thought he could come in and take over immediately, and
would he have a staff on hand? Mr. Bill Windham, Director
of Public Works replied, that he would have Ken White and 3
other people already on board~ WSA asked if they would
still have an association? Mr. John Morgan replied, we
would still have a non-profit organization' We would just
go through the Park Director to use the fields.
Mr. John Morqan informed WSA about Valentine Park. He
expalained where it was and how to get there. Mr. Bill
Windham, Director of Public Works stated that it was a nice
neighborhood park but no one uses it.
A WSA member told the Parks & Recreation Board about a
proposal that they were going to be recieeving from Cherri
Cox about soccer fields. Hopefuly with this proposal they
are considering soccer and baseball fields around the
schools.
Chairman Curtis Hale stated that a few months ago we had the
superintendent from schools here meeting with the Parks &
Recreation Baord to discuss future joint ventures, at that
time they were all for it.
Mr- John Morgan asked everyone to qo to the circus Thursday
and Friday night.
Chairman Curtis Hale asked when WSA officially takes over
the fields for the Summer? WSA replied, that April 27,
1987.
A WSA member informed the Board that May 16, 1987 is a
tentative date, but would go to the City to see if they
could have a parade to kick off their season~
Mr. John Morqan welcomed Mr. Larry Nickells to the Board.
ITEM NO. 6 - AD - Chairman Curtis Hale asked for
motion to adjourn the meeting. Mrs. Peggy Sewell made
motion and seconded by Mr. John Morgan. Motion carried 5-0.
Curtis Hale, Chairman
Parks & Recreation Board
Respectfully submitted:
Susan Marquardt, Secretary
MEMORANDUM
TO: James Johnson, City Manager
FROM: Roy Fa i res, Code 4,
DATE: April 13, 1987
RE: Board Replacement
( 1 ) Councilman Blakey' s post ion on both the Zoning Board of
Adjustments and Construction Trade Board needs to be filled.
(2) Mickey Foster' s Electrical License has expired
therefore he should be replaced can the Construct ion Trade
Board. Departmental research indicates that Gary Mitchell
is qualified under the terms of the creative ordinance to
fill this position, he has indicated a willingness to serve.
//
DEPARTMENTAL ' -• -- - • •-- - - ---_ - I u • .
DEPARTMENT: -71) y2O REQUISITION * 010535
REQUISITION DAT : 3 -,2 s - tr 7 DATE MATERIAL NEEDED:
PROJECT \ LOCATION: G J
JOB DESCRIPTION:
OUANITY DESCRIPTION
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Cc S- r IN ���..;� C .)
KR 'A a 34
ACCOUNT NUMBER ACCOUNT BALANCE
AMOUNT BUDGETED
SUPERVISORS SIGNATURE: Gx/G/� '/'
DIVISION HEAD:
*************FINANCE DEPARTMENT INFORMATION*********************
DATE REQUISITION RECIEVED: APPROVED
DATE REQUISITION PROCESSED: REJECTED
PROCESSED BY: APPROVED BY:
PURCHASING AGENT FINANCE DIR.
P. 0. NUMBER
COMMENTS
TO: MAYOR AND MEMBERS OF CITY COUNCIL
FROM: JAMES JOHNSON, ACTING CITY MANAGE
DATE: APR I L 24, 1987
RE: SALARY ADJUSTMENT - ACTING CITY MANAGER
In the Executive Session of April 10, 1987, I was asked the salary
level of Gus Pappas. I stated at that time, it was approximately
$42, 500 annually. I was incorrect, the actual annual salary he
received was $43, 347. 20. My present salary is $35, 568. 00 annually.
Gus also received a $300. 00 per month car allowance for use of h i s
vehicle inside the City. Trips to areas outside the city were on a
. 225 per mile reimbursement schedule. I place this item on the
agenda per your request.
/3
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,
COLLIN COUNTY, TEXAS IN REGULAR SESSION ON APRIL 28, 1987;
THAT, the City Manager, acting on behalf of the City of
Wylie, is hereby authorized to enter into a cooperative
agreement with the U. S. Army Corps of Engineers for the
Police Department of the City of Wylie to provide
supplemental patrols and to enforce City ordinances, if
applicable, on U. S. Government property which lies within
the corporate limits of the City of Wylie; and further to
seek grants to fund these supplemental patrols.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, A HOME RULE POLITICAL SUBDIVISION OF THE STATE OF
TEXAS, THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO EXECUTE
SAID AGREEMENT AND TO ACT ON BEHALF OF THE CITY OF WYLIE.
Charles Trimble, Mayor Date
ATTEST:
Carolyn Jones, City Secretary Date
r
1.CONTRACT ID CODE PAGE OF PAGES
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 I 2
2.AMENDMENT/MODIFICATION NO. 3.EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO. 5.PROJECT NO. (If applicable)
P00001 See Block 16C SWFOD-T,A-R7-(1 97
6.ISSUED BY CODE 7.ADMINISTERED BY (If other than Item 6) CODE
U.S. Army Engineer District, Fort Worth
P.O. Box 17300
((Fort WWorth1, Texasx 76102-0300? R$
8.Ni4N1=AIViSADDDESSOI 11R CT6R (No.,street,county,State and ZIP Code) (0 9A.AMENDMENT OF SOLICITATION NO.
City of Wylie
P.O. Box 428
Wylie, Texas 75098 9B.DATED(SEE ITEM 11)
10A.MODIFICATION OF CONTRACT/ORDER
NO.
X DACW63-86-H-0038
10B.DATED (SEE ITEM 13)
CODE FACILITY CODE 86 APR 10
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14.The hour and date specified for receipt of Offers ❑ is extended, ❑ is not ex-
tended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended,by one of the following methods:
(a) By completing Items 8 and 15,and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAI LURE OF YOUR ACKNOWLEDG-
MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT
IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted,such change may be made by telegram or
letter,provided each telegram or letter makes reference to the solicitation and this amendment,and is received prior to the opening hour and date specified.
12.ACCOUNTING AND APPROPRIATION DATA (If required) 96X3123 0&M General S96412 2101 Code I;
KK-CB138-1610A0-6038-285 o/c ($36,040.37 Increase)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
6/) A THIS CHAN ER No EN ITEM lOq PURSUANT TO: (Specify authority)THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CON-
B.THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date,etc.)SET FORTH IN ITEM 14,PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
X Article lb
D.OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor [1 is not, X is required to sign this document and return orig copies to the issuing office.
14.DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCFsection headings,including solicitation/contract subject matter where feasible.)
This agreement for Law Enforcement Services, Lavon Lake, Wylie, Texas is modified by
Supplemental Agreement to extend the period of services as provided for under Article 4
of the basic agreement.
a. The attached, new Appendix A, Plan of Operation and Appendix C, Daily Law
Enforcement Log, provided in part for the work added by this Supplemental Agreement and
are made a part hereof.
b. All other terms of the original agreement including any modifications thereto
shall remain in full force and effective during the period covered by this Supplemental
Agreement.
Except as provided herein,all terms and conditions of the document referenced in Item 9A or 10A,as heretofore changed,remains unchanged and In full force
and effect.
45A.NAME AND TITLE OF SIGNER (Type or print) 16A.NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
KAREN R. SMITH
.15B.CONTRACTOR/OFFEROR 15C.DATE SIGNED 168.UNITED STATES OF AMERICA 16C.DATE SIGNED
IBY
(Signature of person authorized to sign) (Signature of Contracting Officer)
NSN 7540-01.152-8070 30-I05-02 STANDARD FORM 30(REV. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by GSA D inn o '^'
Page 2 of 2 pages
Modification P00001; DACW63-86-H-0038
c. The contract amount is increased by $36,040.37 for a revised contract amount
of $66,894.05
d. I am Successor Contracting Officer.
r !
APPENDIX A
PLAN OF OPERATION
1. The contractor agrees to provide law enforcement services on
government lands of Lavon Lake Project lying with in the
Corporate City limits of Wylie, Texas for the purpose of
enforcement of State and Local criminal and civil laws. Standard
surveillance will include vehicular patrol by the contractor of
the interior roads of all parks, dam, and stilling basin fishing
area.
2. (a) Reimbursement for law enforcement services shall be
limited to those services specifically identified in the contract
as stated in paragraph 3.
(b) State and local law enforcement agencies generally have
the same authority and responsibilities on Corps administered
lands as they do elsewhere in their respective jurisdictions.
Because of this, request by the District Commander or his
authorized representative for emergency or unanticipated law
enforcement assistance will be considered non-reimbursable.
3. The contractor agrees to provide the following reimbursable
law enforcement services in all Corps of Engineers parks within
the city limits and in the dam and stilling basin fishing area.
a. PATROL SCHEDULE - Patrol of the areas listed above shall
be as follows:
DAY OF PATROL NUMBER NUMBER NUMBER
THE WEEK HOURS HOURS VEHICLES OFFICERS
Monday - 1800 - 2300 5 1 1
Thursday
Friday 1700 - 2300 6 1 2
Saturday 1500 - 2300 8 1 2
Sunday 1300 - 2300 10 1 2
Holidays 1300 - 2300 10 1 2
NOTE: Deviations from the above schedule may be required to
allow for special situations that may arise during the agreement
period. Any deviations shall be mutually agreed upon in advance
by both parties to this agreement and in no event will the total
manhours specified in the agreement be exceeded.
b. Patrols shall start on 1 May 1986 or on the first
scheduled day after approval of this contract, whichever is
later, and shall be provided for a total of 1508 manhours in
accordance with the above patrol schedule.
7
4. The cost per man-hour for the provision of law enforcement
services described in paragraph 3 will be $23.57. The cost for
utilization, operation, maintenance, and repair of equipment and
supplies used in performing the reimbursable services are listed
below:
LABOR COST 1529 Manhours $28,354.37
VEHICLES Rental on 1 unit
(includes all operation and
maintenance cost) $7,836.00
TOTAL $36,040.37
COMPOSITE HOURLY RATE = $36,040.37 : 1529 MANHOURS = $23.57/MH
5. When requested by the Corps of Engineers representative, the
Chief of Police agrees to dispatch an officer or officers, within
his manpower capabilities, to unforeseen or emergency situation.
This assistance will be considered non-reimbursable.
6. The contractor will prepare a Daily Law Enforcement Log in
accordance with the attached format. The log will be completed
daily and submitted at the close of each week to the Corps of
Engineers representative listed in paragraph 8 of this plan.
7. The contractor will provide the Corps of Engineers
representative designated in paragraph 8 a request for payment
for reimbursable services performed each month. The request for
payment will include total charges (including cost of
utilization, operations, maintenance, and repair of equipment and
supplies) , number of hours involved and starting and ending dates
of billing period. The request for payment will be submitted not
later than five (5) calendar days after the close of the
reporting month. Total cost of reimbursable services during
tenure of the contract may not exceed $36,040.37 (1529 M/H @
$23.57
8. The following individuals are designated to issue and receive
request for reimbursable law enforcement service under the
contract.
CORPS OF ENGINEERS WYLIE POLICE DEPARTMENT
REPRESENTATIVE REPRESENTATIVE
Jerry L. Hammers Royce D. Abbott
Reservoir Manger Chief of Police
P.O. Box 429 P.O. Box 1062
Wylie, Texas 75098-0429 Wylie, Texas 75098
(214)442-5711 (214)442-2222
9. All contract personnel shall wear standard uniforms normally
worn by the law enforcement agency.
/ 3
10. All patrol vehicles shall have standard insignia and
markings normally used by the law enforcement agency. Patrol
vehicles shall also be equipped with standard equipment necessary
to perform the required services. The contractor shall be
responsible for all vehicle cost, including insurance, fuel,
service and maintenance, and any other cost associated with the
operation of each vehicle.
11 . The services performed by the contract law enforcement
agency under provisions of this contract shall be subject to
inspection by the Contracting Officer or his designated
representative to insure strict compliance with the terms of the
contract. If for any reason the contractor fails to provide or
satisfactorily perform the services as specified, the Government
reserves the right to terminate the contract.
12. An appropriate orientation for all contract law enforcement
personnel will be conducted by the Corps of Engineers (Reservoir
Manager ) to familiarize the contractor with the policies and
procedures of the Corps, and to familiarize Corps personnel with
the functions and duties of the local law enforcement contracting
agency.
/ /
EXHIBIT A
Description of equipment:
(1) GMC 1954 21 ton Fire Truck
Motor Identification No. 33491
(1) Marquette Model 32-175 Fleet
Battery Charger
M_ EMORANDUM
DATE: April 23, 1987
TO: James Johnson~ Interim City Manager
FROM: Ron Homeyer, ElT, Asst. City Engineer
SUBJECT: Akin Lane R. O. W. Dedication / Replat
Mr. Pat Minihan approached the City of Wylie in November,
1986 to see if ther was any way that the R. O. W. dilemma
along Akin Lane / Fifth Street could be resolved because he
was considering purchasing Lot 2. Blk. 1 of Wylwood Estates
Fifth Installment. This lot is bounded by a drainaqe
easement on the north which made it difficult to place the
house he desired to construct on the lot with the set-back
requirements of the zoning ordinance. If the Akin Lane
R. O. W. was dedicated to the City of Wylie and all of the
excess R. O. W. was added to the adjoining lots by way of a
replat of the existing Subdivision along the roadway, then
Mr. Minihan would be able to relocate his house on the lot
in a more acceptable location because his lot would increase
in size throuqh the replat process.
The replat process has been undertaken by the Enqineerinq
Department and is approximately 50% complete. The remainder
of the document preparation, considering the current work
load. will take another 30 to 45 days before it can be
presented to the Council for review. Considerinq this time
factor, Mr. Minihan may best be served if he were allowed to
begin construction now. The R. O. W. adjacent to Mr.
Minihan 's lot is not likely to change significantly from the
existing R. O. W. dedication which the City of Wylie acquired
from the Rush Creek Phase I Subdivision. Therefore his
potential lot lines should not change significantly enough
to violate any set-back requirements of the zoning
ordinance. The only changes to the current planned
realignment would have to be initated by the City Council ,
because the Enqineering Department has completed the initial
work associated with the lot in question.
MEMORANDUM
TO: James Johnson, City Manager
FROM: Roy Faires, Code Enforcement Officer
DATE: April 23, 1987
Pi '
RE: Memo from Mr. Homeyer RE: Pat Minihan
Precedent has been set for an affirmative vote of the Council
to approve the issuance of this permit under these unusual
circumstances.
The Building Department would support this request and would
not anticipate any problems because of the decision.
CITY OF WYLIE
` R. O. W. DEDICATION
STATE OF TEXAS
COUNTY OF COLi-IN
KNOW ALL MEN BY THESE PRESENT THAT Dobie Development, Inc.
hereafter termed GRANTOR, whether one or, several , of the
County of Collin, State of Texas, for and in consideration
of the sum of one dollar and no cents ($1. 00) , and other
good and valuable consideration to GRANTOR in hand paid by
the City of Wylie, the receipt and sufficiency of which is
hereby acknowledged and confessed, have GRANTED and
CONVEYED, and do by these presents GRANT and CONVEY unto the
City of Wylie the following described tract or parcel of
land situated in Collin County, Texas and being more
particularly described as follows:
LEGAL DESCRIPTION
BEING a tract of land situated in the S.M. Shelby Survey,
Abstract No. 820, City of Wylie, Collin County, Texas, and
further being part of a tract of land conveyed by East Texas
Custom Homes, Inc. , d/b/a N.C. Jeffries Development Company
to Dobie Development by deed recorded in Volume 2221 , Page
708 of the Deed Records of Collin County, Texas and being
more particularly described as follows:
BEGINNING at the Northwest corner of the said tract, said
point lying in the intersection of the East R.O. W. line of
Winding Oaks Drive and the South R. O.W. line of West Brown
Street (FM Hwy. 3412) ;
THENCE in a southeasterly direction with the South R. O. W.
line of West Brown Street, South 88 degrees, 30 minutes and
00 seconds East a distance of 160.00 feet to a point;
THENCE - in a southeasterly direction with a curve to the
right, said curve being the South R.O. W. line of West Brown
Street, with said curve having a delta of 60 degrees, 03
minutes and 00 seconds, a radius of 95. 04 feet, a tangent of
55. 89 feet and an arc length of 100. 45 feet to a point;
-
THENCE in a southeasterly direction with the Southwest
R. O.W. line of West Brown Street South 28 degrees, 27
minutes and 00 seconds East a distance of 93. 90 feet to a
point for a corner; '
THENCE in a northwesterly direction with the proposed new
South R. O. W. line of West Brown Street North 54 degrees, 07
minutes and 22 seconds West a distance of 87. 63 feet to a
point;
THENCE in a northwesterly direction with a curve to the
, left, said curve being the proposed new South R.O. W. line of
West Brown Street, with said curve having a delta of 29
degrees, 20 minutes and 01 seconds, a radius of 455.00 feet,
a tangent of 119.09 feet and an arc length of 232.95 feet to
a point;
THENCE in a northeasterly direction with the East R. O.W.
line of Winding Oaks Drive North 1 degree, 30 minutes and 00
seconds East a distance of 1 . 76 feet to the Point of
Beginning and containing 0.202 acres of land more or less.
^7 /
n/ �~
The GRANTEE herein, its successors, and assigns do hereby
grant unto the City of Wylie, Texas, its successors and
assigns, the above described R. O.W. Dedication, and we do
hereby bind ourselves, our heirs, executors, and
administrators to warrant and defend all and singular, the
said premises to the City of Wylie against every person
whomsoever lawfully claming or to claim the same or any part
thereof.
Witness hand (s) at ,
County, Texas this the day of ,
1987.
"
_
R. O. W. DEDICATION DRAWING ATTACHED
THE STATE OF TEXAS
COUNTY OF COLLIN
BEFORE ME, a Notary Public in and for
County, Texas, on this day personally appeared
known to me to be the person
whose name is subscribed to the foregoing instrument, and
acknowledged to me that
executed the same for the purpose and consideration herein
`expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day
of , 19___.
Notary Public, County, Texas
My Commission expires the day of _
19___.
ACCEPTED FOR THE CITY OF WYLIE THIS the day of
, 19_.
CITY OF WYLIE
Chuck Trimble" Mayor-
ATTESTED:
Carolyn Jones, City Secretary
Date
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TO: Mayor & City Council
FROM: James Johnson, Acting City Manager c %
DATE: April 26, 1987
RE: Purchasing and Petty Cash Policies & Procedures
This manual is to establish details , policy and
procedures for the operations and administration
of purchasing and petty cash functions for all
department in the City. If you remember, Mr.
Doll, Doll, Karabal and Company, of the city' s
auditing firm, recommended an accounting manual be
started for the City financial department in his
presentation of the audit in January of this year.
This policy and procedure manual is a major step
in that direction. This manual shall be used as a
guide in establishing procedures that are in
compliance with state statutes and the City
Ordinances.
These procedures as outline are prepared to
provide effecient flow of operations in all
departments and ultimately provide better delivery
of services to the citizens .
Upon adoption of this manual by the Council , these
procedures and policies are to be reviewed and
implemented by all employees of the City. I will
stress their cooperation is expected. This manual
will result in some standardization of operations
and thus more structured service delivery for the
business we are in.
%
CITY OF WYLIE
PLANNING & ENGINEERING DEPARTMENT
SUBJECT Ea51-1C /e/41s PROJECT. &4/l/. 5klk exTeAJ I 1I
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The multi-talented staff of National Halftime is under the
direction of Sherri. Green and Sherise Matlock. '.',%
SHERRI GREEN- Gifted choreographer and extremely talented in `r.
group dance , gymnastics , novelty and baton twirling . , �-a
s :
Former high school drill team member, cheerleader, and
feature twirler. Sherri has trained in ' dance related
fields for 16 years and has recently trained in jazz
and _ballet in the Dallas area and at SMU. She is a
former Dallas Cowboys Cheerleader finalist and has
performed throughout Texas appearing on television,
Parade of Champions , Dallas Cowboy and Dallas Maverick ,Yfj
A} halftimes . Traveled two consecutive summers throughout •. ,�'
x Mexico teaching and demonstrating dance and related
arts . A National AAU Champion in dance' and baton twirling
and also SWTA Miss Majorette of Texas. Formerly on staff
r - with a drill team school where she taught at SMU and many
private camps across the state of Texas . Sherri has vast
experience in teaching and has coached the junior state
champion gymnastics .team for the past three years . She
is well known for. being able to relate to high school , j'. =
as well as junior , drill team members .
SHERISE MATLOCK- Top motivator and precision specialist . =4`fi''
Trained in dance and related fields for 15 years . Captian
of her high school drill team, All American Drill Team,
named outstanding dancer and marcher at SMU drill team camp . €' ,-&.
A former Kilgore College Rangerette . Performed : extensively
at Dallas Cowboy halftimes , Parade of Champions ,-- Cotton
Bowl games , Cotton Bowl parade , Shrine East-West game �.._.
: - in California , and numerous dance reviews . Traveled and . . <.
performed in Monte Carlo and Nice , France. Traveled two
consecutive summers throughout Mexico teaching and demon-
strating dance and related arts . Sherise is a National
AAU team champion in novelty and baton twirling. Formerly ' <
on staff with a drill team school where she taught drill `'
team camps at SMU and Texas A&M , and numerous private
and junior camps . Nationally certified aerobics instructor .
Sherise is experienced in all phases of group work and is
, f.
able to create enthusiasm within a group .
Both Sherri and Sherise have judged numerous drill team line
and officer try-outs , along with contests and state competitions .
4.II
OUR STAFF GUARANTEES SATISFACTION AND DYNAMIC AUDIENCE :-
APPEALING ROUTINES ! ! !
f .
Tir`�`s1,"'T„u r, -.
SUMMER RECREATION PROGRAM
Possible INCOME 4 Weeks
# of kids
fee
$10/week
Week 1 30 $300
Week 2 30 $300
Week 3 40 $400
Week 4 40 $400
Week 5 50
Week 6 50
Total $1400
EXPENSES 4 Weeks
One Coordinator ($8 p/hour, 2 weeks) $1920
Two Counselors ($4 p/hour) $1280
Insurance ?
Publicity $300
Arts & Crafts Supplies $400
Sports Equipment $200
Transportation (bus for field trips) $200
Portable Restrooms $140
Daily Movie Postage $ 30
Drinks & Ice $ 70
Total $4540
Recreation program should be centered at the covered pavilion at the city park.
A suggested age group is kids entering the 1st through 6th grades. Hours of operation
are flexible, but should be 8 or 9 a.m. until 2 or 3 p.m. Each child should bring
their own sack lunch every day, and we will provide cold drinks. There are plenty of
activities and curriculum ideas from other successful programs in our area. There is
no doubt that we can put on a successful program; the main obstacle being the finances.
We should not attempt to compete with any existing programs, we are simply attempting to
provide an organized recreation program for kids at a time of the year when there is
very little for them to do. This can be a highly successful and visible project for
our committee and the Chamber. We want to be sure it is a success on our first try!
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CITY OF WYLDE
HIGHWAY R.O.W. BEAUTIFICATION PROJECT
State Department of Highways and Public Transportation
Matching Fund Grant Program
Recommended Native Plants Price Comparison
CREPE MYRTLE $40. 00 ea.
6 ' - 8 ' tall approx. 7 gal . base
BRADFORD PEAR $40. 00 ea.
5 ' - 6 ' tall - balled & burlaped
CEDAR ELM $80' 00 ea.
1 1/2" - 2" Dia. trunk at base
* Price quotes from Nortex Nursery
AI
r
CITY OF WYLIE
114 N. BALLARD ST. - P.O. BOX 428
WYLIE,TEXAS 75098
(214)442-2236
April 1 , 1986
Mr. Robert L. Yielding
District Engineer
State Department of Highways and Transportation
P. O. Box 3067
Dallas, Texas 75221-3067
F IP,l ECT• 1 ric•...-,--yj r.r. Dour e-rImf:..nt Prr'gr.m
Dear Sir:
State Highway 78 and 544 runs through and within the city
limits of Wylie. Highway 78 has approximately 8 miles and
Highway 544 approximately 7 miles within the city limits of
Wylie, of these the City of Wylie wishes to improve through
this program approximately 2 and 3/4 miles along Highway 78
and approximately 1/4 mile along W. Highway 544. To
accomplish this we have estimated 625 trees at the
approximate cost of $40. OC) ea. = $25,000.
We understand that these funds will come from the state.
The matching funds from the City will be planting , watering ,
fertilizing , caring for these trees and the mowing of these
state right of ways on a regular basis.
It is proposed that the trees be planted on both sides of
the highway , 50 foot apart. The trees would be planted at a
distance from the center of the right of way to allow for
the widening of these highways without relocating the trees.
The City and its Service Organization support this program
and any other that will help in the beautification of our
city and the state right of ways. We feel that this helps
the growth and adds a feeling of pride to those citizens
living here in the City and to those passing through on the
state highways.
The City would like to have the States permission , as other
trees are obtained by us, to carry on with this project and
be allowed to plant them along the other State Highways as
well as Highways 78 and 544.
WORK SCHEDULE:
Installation
Plant - 156 hours @ $46. 11 per hr. (Labor and Machinery) =
$7, 193. 00
Water, Fertilizer - 78 hours @ $17. 41 per hr. (Labor &
Machinery) = $1 ,357.00
Care of Trees
Water - 2 times per month for 8 months of the year for 2
years = $8,896.00
Mowing, friniing, Caring for Trees - 2 times per month for 8
months of the year for 2 years = $7,2 04. 00
Engineering
Staff =$ 350. 00
Administration
City Labor & Mach. - $25,000. 00
Trees - $25, 10 i. 00
TOTAL $50,000.00
FEE SCHEDULE:
Equipment Rate Per Hour
Pickup - $7. 00 per hr.
Tractor - $12. 00 per hr .
Water Truck - $10. 00 per hr.
Roto Till - $5. 00 per hr .
Labor Rater Per Hour
Crew Leader - $7. 41 per hr.
Labor - $6. 70 per hr.
Enclosed is the Engineering Plans along Hwy. 78 and Hwy. 544
with the locations of the trees.
Inn your service,
W. W. Windham •
Director of Public Works
cc: Mr. Kelly
•
TO : ENGINEERING DEPARTMENT
FROM : CITY MANAGER
DATE : MAY 27 , 1985
SUBJECT : STATE GRANT FOR LANDSCAPING
Today , I spoke with Mr . Tommy Kelly of the State Highway
Department who informed me that the possibility for the
grant for the landscaping looks favorable ; however , he needs
a revised plan . That revised plan should :
1 . Include a plan which shows all 625 plants . The
current plan only shows some 545 .
2 . Plan should exclude plants in any area of right-
of-way less than 50 ft . The State feels that
because of growth in this area , those plants would
have to be removed shortly .
3 . The plan should also describe in greater detail
the specific size and type of plant to be planted
and at chat location . Simply saying crepe myrtle
and assorted trees will not do . Lie should also
make them aware that we expect to buy these plants
through a local wholesaler at a reduced cost .
Should you have any further questions of me , do not hesitate
to ask and you may also contact Hr . Kelly directly at 32U-
6201 .
GHP : bl
_� U
TO: Mayor and City Council
FROM: James Johnson, Acting City Manager - a
DATE: 24,April 1987
P ,
RE: Agenda Items 18 and 19
Further discussion on the easement for the
Municipal Complex site and also discussion of
water line easement that needs to be granted as
well as a City easement on this site so that Texas
Utilities (TP&L) can provide temporary electrical
service to the new City Hall . Previously the
Council approved an easement to the future water
tank site which is on the Centennial Arapaho Joint
Venture located down Hwy 78 from the City Hall
site.
Mr . Cook is going to present a map and
conversation of these items at the meeting.
On Item 19 , apparently there has been some
discussion between Engineering and Mr . Cook on
Newport Harbor. However, I was not aware of this
problem.
Mr . Cook wants to discuss with the Council the
oversizing and reimbursement at Newport Harbor
which will be approximately $80 ,000 . to $90 ,000
when completed.
Also , Mr. Cook wants to discuss with the Council
the possibility of the City paying $10 ,000 . to
$15,000 . for a temporary water line from Wylie
Lake Ranch Estates to Newport Harbor in lieu of
the new delivery point coming on line from NTMWD.
Neither Mayor Trimble or I were aware of these
problems until the last two weeks. We have had
discussions with NTMWD. Mr . Cooper has made a
presentation for a new distribution point at
Newport Harbor. NTMWD is agreeable for us to have
the new delivery point, but wants us to follow
their procedures so delivery point problems will
be avoided .
Mr . Cook will have additional information on these
items at the meeting.
MEMORANDUM
April 22, 1987
To: City Council
From: I. W. Santry, Jr. , City Engineer
Subject: Nortex Ground Storage Pay Draw
Tim Dawson Construction 12-23-86
75% Complete Yard Piping $ 14,235.00
Less 10% 1 ,423.50
Paid to Date $ 12,811 .50
Tim Dawson Construction 4-21-87
85% Complete Pump House $ 10,146.45
Less 10% 1 ,014.65
Sub-total $ 9,131 .80
85% Complete Meter Vault $ 6,936.00
Less 10% 693.60
Sub-total $ 6,242.40
Total Bid Amount $ 45.557.00
Less Paid to Date 12,811 .50
Bid Amount Unpaid $ 32,745.50
Less Pay Request $ 15,374.20
Bid Amount Remaining if Draw Request Approved . $ 17,371 .30
It is recommended that Tim Dawson Construction be paid the requested
amount of $15,374.20 from the Impact Fund.
•
• REQUEST TO BE PLACED ON AGENDA
Ark./ �- Z8� /9 �7
Date For rie:;t Council Agenda Gloms �.�- Y _-_ __•__
1 , request that the following item be placed on the City
Council Adend_,.
Consider: AN Lax c-tt
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