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08-15-2013 (Public Arts Advisory) Minutes ,_____i: Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting August 15, 2013 — 6:30 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:30 pm by Chairman Anne Hiney. Board members present included: Vice Chair Lynn Grimes, Britt Volker, Gaynell Reed, and Lisa Green. Susan Spurgin and Dee Ann Ross were absent. Staff present included Carole Ehrlich, board liaison and Public Information Officer Craig Kelly. DISCUSSION ITEMS • Discussion regarding a proposed 2014 Spring Art & Jazz Festival. (C. Ehrlich, PAAB Liaison) PAAB/Staff Discussion PAAB members discussed further plans for the 2014 Spring Art & Jazz Festival that was presented to council during the budget process for FY 2013-2014. PAAB liaison Ehrlich reported that three art organizations had committed to a $500 sponsorship to have 10 of their artists display and sell at the event. The board also discussed the date for the event noting that the Cottonwood event in Richardson would more than likely be the week of May 3rd but April 26th was conflicting with the Denton Jazz Festival. The board directed staff to prepare brochures with the May 3rd date for the event. The board discussed gourmet food vendors for the event and board member Grimes reported she believed that there were 5 trucks available and would check with the vendors to see if they were available on May 3rd. Also discussed were other vendor trucks that would be sought for the event. The local school district had offered to participate in the event and the entertainment committee (Britt Volker and Anne Hiney) reported the Collin County College had also committed to the event. Anne Hiney reported the committee was preparing a schedule for entertainment that would include ISD bands and chorale groups, college students and professional groups. The board directed staff to set the time for the event for art and jazz from 10:00 am — 8:00 pm. The board will continue plans at the next regular scheduled meeting. August 15,2013 Wylie Public Arts Advisory Regular Meeting Minutes P a `� c 2 • Discussion regarding updates to the Monthly Art Programs held at the Library. (C. Ehrlich, PAAB Liaison) Board Report Vice Chair, Lynn Grimes reported the Wylie Acting Group, Wylie Art Gallery artists and other organizations were being scheduled for the monthly art programs for the next three months. She noted that once the schedule was complete she would forward to the board liaison and Public Information Officer Craig Kelly to market the events. Monthly art programs are scheduled for the first Saturday of the month. • Discussion regarding updates to the December 7, 2013 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison) Board Discussion PAAB liaison Ehrlich reported there were approximately 39 booths that had been approved for the upcoming event. Staff will continue to accept applications and refer them to the vendor committee for approval. • Discussion regarding an art project for the remodeled Public Safety Building. (C. Ehrlich, PAAB Liaison) Board Discussion PAAB liaison Ehrlich discussed with the board an opportunity to place art at the newly remodeled Public Safety Building. She asked for direction regarding a possible budget for the project and direction regarding the selection process. Ehrlich reported there was an artist who had submitted for the Community Park Project that was very anxious to create a bronze sculpture after graduating from UC Davis. She noted there was another artist that was staffed at Seikilos FX also interested in providing the art. Both artists were willing to provide a life size sculpture in the $30,000 range to obtain exposure. She noted that they had previous work that could be reviewed. Ehrlich explained the art fund had possible funding for this project should the board decide to move forward with art for this location. Direction from the board was to set a $30,000 budget and contact both artists to see if there was interest in the project and to report back to the board. Ehrlich explained she would contact Police Chief Duscio and Fire Chief Corbin to review the possibility of art at the Public Safety Building and to obtain a theme and art site within the remodeled complex. REGULAR AGENDA 1. Consider and act upon approval of the Public Arts Advisory Board minutes from July 17, 2013 Regular PAAB meeting. (C. Ehrlich, PAAB Liaison) August 15,2013 Wylie Public Arts Advisory Regular Meeting Minutes P a e 1 3 Board Action A motion was made by Vice Chair Grimes, seconded by board member Volker to approve the July 17, 2013 PAAB minutes as presented. A vote was taken and the motion passed 5-0 with Ross and Spurgin absent. ADJOURNMENT A motion was made by Vice Chair Grimes, seconded by board member Volker to adjourn the PAAB meeting at 8:35 p.m. A vote was taken and the motion passed 5-0 with board member Ross and Spurgin absent. , Anne Hiney, Chair • Car a Ehrlich, S