09-19-2013 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
September 19, 2013 - 6:30 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:30 pm by Chairman Anne Hiney.
Board members present included: Vice Chair Lynn Grimes, board members Britt Volker, Gaynell Reed,
and Dee Ann Ross. Susan Spurgin and Lisa Green were absent.
Staff present included Carole Ehrlich, board liaison and Public Information Officer Craig Kelly. Also
attending were Jim Lenox, former chair of the board and Annika Sacco, Wylie Recreation Programmer.
DISCUSSION ITEMS
• Discussion regarding a proposed 2014 Spring Art & Jazz Festival. (C. Ehrlich, PAAB
Liaison)
Board/Staff Discussion
PAAB members were updated regarding further plans for the 2014 Spring JazzArt Fest. Board Chair Hiney reported
the entertainment committee consisting of board member Volker and she had three professional bands they had
researched for the event. She noted that an overall proposed budget was needed to see where other expenses fell
and determine how much could be spent on professional entertainment. Staff liaison Ehrlich replied she would
check with Public Information Officer Kelly to see if a budget could be prepared prior to the next meeting. The vendor
Committee consisting of Lynn Grimes and Gaynell Reed reported a list of possible art organizations that they would
contact to see if there was interest in sponsoring 5 — 10 artists each for the event and would report back to the
board.
Board members also discussed the event start time to be 10:00 am and close at 8:00 pm. This time will be for all
vendors and the schedule for entertainment.
The board set a special called meeting for October 10, 2013 at 6:30 p.m. to review the progress and prepare for the
presentation to council.
• Discussion regarding updates to the Monthly Art Programs held at the Library.
(C. Ehrlich, PAAB Liaison)
Executive Summary
Board liaison Ehrlich reported that a ballroom dance company had volunteered to perform for the September first
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Saturday MAP. She noted that the company had requested to have display a banner and hand out flyers while
demonstrating. She explained the rules set in place by the board included the passing out of business cards only and
Lynn Grimes, Chair of MAP, had contacted the dance company to convey those rules. In addition the dance company
was moved inside of the Smith Public Library due to a scheduled event in the breezeway between the Recreation
Center and the Library.
Ehrlich reported that Annika Sacco Recreation Supervisor for the Wylie Recreation Center had indicated they wished
to become involved in the program and invite some of their companies providing programs for the Recreation Center
to also have the opportunity to demonstrate outside in the breezeway between the Recreation Center and the Library
for the Monthly Art Programs.
Board members agreed that the rules for the demonstrators should be to hand out only business cards and that a
shared calendar might be beneficial to both the board and Recreation Center in scheduling the art demonstrations.
Chair Hiney suggested that the Recreation Center stay in touch with board member Grimes who chairs the programs
to insure both parties could participate in the events.
• Discussion regarding updates to the December 7, 2013 Wylie Arts Festival. (C.
Ehrlich, PAAB Liaison)
Executive Summary
PAAB liaison Ehrlich reported that staff had received 57 applications for the Wylie Art Festival. The WAF Selection
Panel was scheduled to meet and discuss deadlines and some facets of the approval process and staff would report
back to the board at the next meeting to report approved vendors.
The board discussed the sponsorship program and the use of the Wylie Art Partners in lieu of the Wylie Art Festival
sponsorships. This would provide more advertising for the sponsors year round and in some levels provide for booths
at the events.
The board requested the brochure advertising the "Wylie Art Partners" be changed to reflect the sponsors listed on
the brochure were addressed as "past" sponsors since this year's sponsors had not yet been finalized. Ehrlich stated
that she would ask that this be changed and e-mail the new brochure out to the board to pursue more sponsors.
• Discussion regarding an art project for the remodeled Public Safety Building. (C.
Ehrlich, PAAB Liaison)
Executive Summary
PAAB liaison Ehrlich addressed the board stating that e-mails had been sent to the artists chosen for the proposals
for the Public Safety Building. She explained the site chosen by Chief Duscio and Chief Corbin was directly in front of
the double doors leading into the building and behind the new parking area. She explained this site was chosen
because placing the art by the highway would interfere with the trees and additionally traffic traveling the road were
commuting at a high speed and would not be able to see the art. Staff considered the locations chosen because
anyone entering and exiting the building would have clear and close viewing of the art.
Ehrlich reported that artists would be submitting their sketched proposals within the next few weeks but due to the
selection process and timeline, a dead line was not conveyed. Proposals will be submitted to staff and the board once
they are all received.
REGULAR AGENDA
1. Consider and act upon approval of the Public Arts Advisory Board minutes from
August 15, 2013 Regular PAAB meeting. (C. Ehrlich, PAAB Liaison)
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Board Action
A motion was made by Vice Chair Grimes, seconded by board member Volker to approve the PAAB
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minutes from the August 15, 2013 Public Art Board meeting. A vote was taken and the motion passed 5-0
with board members Green and Spurgin absent.
ADJOURNMENT
A motion was made by board member Volker, seconded by Vice Chair Grimes to adjourn the PAAB
meeting at 8:40 p.m. A vote was taken and the motion passed 5-0 with board member Green and Spurgin
absent.
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Anne Hiney, Chair
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Carole Ehrlich, ecretary