04-22-1997 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
April 22, 1997
7:00 p.m.
CALL TO ORDER
INVOCATION - Rev. David Eden
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
Designating April 23, 1997 as "Student Government Day"
CONSENT AGENDA
•
1. Consider Approval of Minutes for April 8, 1997
2. Consider Approval of a Resolution to Authorize the Negotiation and Execution of an
Agreement to Provide Supplemental Police Patrols to the Lake Lavon Project in 1997
ACTION ITEM
3. Discuss and Consider Award of the Contract for the Construction of the New 12-Inch
Water Main Along McMillen Road and the Replacement of an 8-Inch Water Main Along
Briarwood Drive
4. Discuss and Consider Award of the Contract for the Reconstruction of Approximately
1,250 Linear Feet of Alleys Between Briarwood, Dogwood and Woodhollow Streets from
Stone Road to Briarwood Drive
5. Discuss and Consider Approval of a Resolution Authorizing the Submission of a Texas
Community Development Program Application to the Texas Department of Housing and
Community Affairs for the Community Development Fund; and Authorizing the City
Manager to Act as the City's Executive Officer and Authorized Representative in all
Matters Pertaining to the City's Participation in the Community Development Program
6. Discuss and Consider Approval of An Ordinance of the City of Wylie, Amending the
Budget For Fiscal 1997, Beginning October 1, 1996 and Ending September 30, 1997;
Repealing All Conflicting Ordinances; Containing a Severability Clause; and Providing for
an Effective Date
STAFF REPORTS
CITIZEN PARTICIPATION
EXECUTIVE SESSION
7. Hold Executive Session Under Sections 551.071 Consultation with Attorney; 551.072
Deliberations about Real Property; and 551.075 Conference With Employees To Receive
Information and Question Employees Regarding Pending Litigation, City of Parker v. City
of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial
District
RECONVENE INTO OPEN MEETING
8. Take Any Necessary Action as a Result of the Executive Session
ADJOURNMENT
Posted on this the 18th day of April, 1997 at 5:00 p.m.
WYLIE CITY COUNCIL
PI/1
ACTION AGENDA COMMUNICATION
ITEM NO 4
April 22, 1997
Issue
Discuss and Consider award of the contract for the reconstruction of approximately 1,250 linear
feet of alleys between Briarwood, Dogwood and Woodhollow Streets from Stone Road to
Briarwood Drive.
Background
Sealed bids were opened and read aloud on April 10, 1997. The apparent low bid on this
project is $73,054.00, submitted by L. Smith Contractors. The Hogan Corporation has
evaluated and checked the low bidders qualifications. A detailed breakdown of bid prices are
attached.
The original project scope included approximately 2,400 linear feet of alleys between
Briarwood, Dogwood and Woodhollow Streets from Stone Road to Briarwood Drive. The City's
original budget for the entire project is $100,000. Based on the original budget amount and the
projected cost of construction, it was estimated that the City could pay for engineering and
surveying (approximately $13,000) of the entire project and construction of approximately
1,250 linear feet (projected to be $85,000). Therefore, the bid package included bid items for
the construction of 1,250 linear feet in anticipation of receiving bids within the original budget
amount. The bid package did include a complete plan set for the entire 2,400 linear feet of the
project. If favorable bids were received within the budget, the project could be expanded on
a unit price basis to use all of the monies budgeted without requiring additional modifications
of the plans.
In order to incur the least amount of confusion and inconvenience to the property owners, the
contractor will be required to comply fully with the terms and conditions as specified in the
Contract documents. These items will be addressed at the preconstruction meeting and
required of the contractor:
1. Submit a detailed construction sequence plan including parking and project schedule
for review by the Engineer and Staff. Home owners will park in the street during
reconstruction.
2. Coordinate through City Staff a meeting with the adjacent property owners to discuss the
proposed plan and schedule and make adjustments if necessary.
Action Agenda
Item No 4
Page 1
WYLIE CITY COUNCIL
CONSENT AGENDA COMMUNICATION
ITEM NO 2
April 22, 1997
Issue
Consider approval of a Resolution to authorize the negotiation and execution of an agreement
to provide supplemental police patrols to the Lake Lavon Project in 1997.
Background
The Wylie Police Department has traditionally provided supplemental police patrols to Lake
Lavon during the spring, summer and early fall months since 1986. The number of working
hours, proposed by the, U.S. Army Corps of Engineers, will be reduced from the previous 1,132
hours in 1996 to 1,041 in 1997, a reduction of ninety-one (91) hours. This reduction is due to
Federal Budget Constraints which makes the reduction mandatory in order to properly fund the
project.
The U.S. Army Corps of Engineers pays for the supplemental police patrols through the
requested agreement. The police department budget reflects the costs of providing the
supplemental patrols that are reimbursed by the Federal Government. These supplemental
patrols, more commonly referred to by those involved as "Lake Patrols", have nothing at all to
do with the preparation for Search and Rescue missions.
The supplemental patrol program enables the police department to provide services to areas
which are already located within the Wylie City limits at no additional cost to the city or
community. These services include, but are not limited to continuing, highly visible, pro-active
patrols the intent of which are to prevent the commission of criminal acts of all types. Through
the course of these patrols, officers have occasion to come into contact with all types of
individuals, both those who abide by the law and those who do not.
From these contacts, the patrol officers quite frequently have reason to issue citations for a
multitude of violations from simple traffic offenses to violations of ordinance by possession of
alcohol and make arrests for offenses for such things as public intoxication, D.W.I. and the
service of arrest warrants from area agencies. These contacts also serve to avert other potential
problems that could include removing a drunk driver from the road before he/she actually gets
into town while operating a motor vehicle.
Consent Agenda
Item No 2
Page 1
Financial Consideration
The U.S. Army Corps of Engineers (Corps) has been providing a subsidy to the City for
supplemental police patrols during the summer months. The subsidy proposed this year is for
1,041 man-hours of patrols at a cost of $ 31,497.35. The man-hours are billed each month to
the Corps at $ 30.25 per hour. Please see attachments for comparative subsidies from 1996
through 1997 and an itemized cost breakdown for the proposed subsidy for FY 1997.
The FY 1997 Budget includes an estimated subsidy of$ 35,000 from the Corps. There are funds
available for this project. This is information obtained from Mr. Brady Snellgrove, Director of
Finance for the City of Wylie.
The Wylie Police Department has again been approached by the Corps of Engineers with regard
to their desire to enter into a Cooperative Agreement with the City of Wylie to provide these
supplemental patrols at Lake Lavon in 1997. This agenda item is being made for presentation
to the Wylie City Council for their consideration and approval of such request, based upon
information obtained from Mr. Snellgrove.
Legal_Consideration
Upon signing the Cooperative Agreement, both parties agree to the terms and conditions as set
forth in V.T.C.S., Chapter 791, Texas Government Code, therefore, binding the City of Wylie
and the U.S. Army Corps of Engineers.
Whether working "routine" patrol and on duty for the City of Wylie or working on "Lake
Patrol", officers are required to wear an approved Wylie Police uniform and drive marked patrol
units, unless on special assignment and by approval of the Chief of Police. Because of this, any
action taken by these officers is action taken under the "Color of Authority." Thus, the City will
remain liable for all the actions of its officers.
Board]Commission Recommendation
N/A
Staff Recommendation
Staff recommends approval of a resolution entering into a Cooperative Agreement with the U.S.
Army Corps of Engineers to provide supplemental police patrol.
Consent Agenda
Item No 2
Page 2
Attachments
Resolution
1996 Lake Patrol Enforcement Summary
Memo & Attachment on Total Monies Involved including
FY97 Itemized Cost Breakdown
Letter to Mr. Jerry Hammers
I:ilk LAX-Saf14
Prepared by Revi d by Finance City Manager Approval
Consent Agenda
Item No 2
Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY OF WYLIE,TEXAS,AUTHORIZING THE CITY
TO PROVIDE SUPPLEMENTAL PATROL ON LAKE LAVON AND TO ENTER
INTO A COOPERATIVE AGREEMENT WITH THE U.S. ARMY CORPS OF
ENGINEERS,DEFINING THE TERMS OF SUCH PATROL AND AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUCH AGREEMENT.
WHEREAS, The City of Wylie Police Department has in the past provided
supplemental patrol and enforced City Ordinances, if applicable, on U.S. Government
property which lies within the city limits of Wylie; and
WHEREAS, The City of Wylie is willing to provide such patrol and enforcement for
the 1997 season(as specified in agreement); and
WHEREAS, The City Council desires to approve the City's providing such services
and authorizes the negotiation of an agreement, defining the terms and provisions of such
service, and further authorizing the execution thereof by the City Manager;
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS AS FOLLOWS:
SECTION 1 The City of Wylie is hereby authorized to enter into an agreement with
the U.S. Army Corps of Engineers whereby the Police Department
will provide supplemental patrol and enforce City Ordinances, if
applicable, on U.S. Government property located within its city limits
on and around Lake Lavon.
SECTION 2 The agreement shall provide that the City of Wylie Police Department
shall be reimbursed for the supplemental patrols, at agreed upon rate.
SECTION 3 The City Manager is hereby authorized to negotiate such agreement
and to sign the same on behalf of the City of Wylie.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, ON THIS IHE 22ND DAY OF APRIL, 1997.
APPROVED:
James D. Swartz, Mayor
ATTEST:
Susan Shuler, City Secretary
Wylie Police Department
Enforcement Summary
1996 Lake Patrol-Lake Lavon Project
PARK Citations Arrests Felony Misdemeanor
Warrants Warrants
East Fork 2 0
Avalon 4 4 1
Clear Lake 2 0
Pebble Beach 26 1
Mallard 0 0
Lavonia 4 2
Little Ridge 2 3
Dam Area 43 12 1 1
Other 14 6
Totals 97 28 1 2
There was a total of ninety-seven citations issued by Wylie Police personnel during the 1996 time
period. Of those, some one-third of the citations issued were for alcohol violations, primarily relating
to violation of city ordinance for Possession of Alcohol in Prohibited Area.
The majority of the arrests which took place during this time period were also for alcohol related
violations, most of which were for public intoxication. All, but 2 of the 12 arrests made in the dam
area were for public intoxication. Those arrests accounted for in the"Other" category are indicative
of such charges as Driving While Intoxicated for drivers found on roadways near or adjacent to
roadways leading to lake areas.
In comparison,it would be safe to say that both the citations and arrests made for alcohol violations
may have averted potential drunk driving hazards by removing those charged from the possibility of
operating a motor vehicle any further, at that time.
WYLIE POLICE DEPARTMENT
OFFICE OF THE CHIEF OF POLICE
MEMORANDUM
To: Mike Collins Date: April 9, 1997
City Manager
From: William S. Rushing
Chief of Police
Subject: Lake Lavon Patrol Contract- 1997
Recently,I was contacted by Mr. Bill Key,representative for the U.S. Army Corps of Engineers, with
regard to their desire to again contract with the Wylie Police Department to provide supplemental
patrol services at Lake Lavon in 1997.
The same as in 1996, federal budget constraints have made it necessary to reduce the proposed
number of man hours that would be worked from the previous 1,132 (1996)to 1,041 for the 1997.
The proposed time period for the supplemental patrols would begin on Friday, May 6 and extend
through Sunday, September 7, 1997.
Based upon both the reduced number of man hours and costs analysis figures provided by the Finance
Department, I have prepared a total costs summary for your review. I have also provided a
comparison to figures for the same basic time period from 1995 and 1996.
1995 1996 1997
Submitted Cost: $ 36,600.00 $ 35, 516.04 $ 31,497.35
Cost per Man Hour: $ 31.20 $31.37 $ 30.25
A complete breakdown of this year's associated costs is attached. Should you have any questions or
need further clarification, do not hesitate to contact me. -
(0047,4?..2
William S. Rushi g
Chief of Police
WSR/brm
cc: Brady Snellgrove, Finance Director
Susan Shuler, City Secretary
Barbara LeCocq, Personnel Director
1997 Supplemental Patrol Services Contract
Lake Lavon Project
PATROL OFFICER $21,059.43
1,041 hours x$20.23 (hourly rate)
CLERICAL SUPPORT $ 435.24
27 hours x $16.12 (hourly rate)
PATROL SUPERVISOR $ 425.70
18 hours x $23.65 (hourly rate)
FICA AND MEDICARE $ 1,676.91
.0765 x $21,059.43 = $1,611.04
.0765 x$ 435.24= $ 33.30
.0765 x$ 425.70= $ 32.57
LIABILITY INSURANCE(POLICE OFFICER) $ 338.88
(calculated using cost per man hour)
0.32 x 1,041 hours= $ 333.12
.032 x 18 hours=$ 5.76
T.M.R.S. $ 1,519.60
.0693 x $21,059.43 = $ 1,459.94
.0693 x $ 435.24 = $ 30.16
.0693 x$ 425.70= $ 29.50
WORKER'S COMPENSATION $ 1,365.63
.0623 x$21,059.43 = $ 1,312.00
.0623 x $ 435.24=$ 27.11
.0623 x $ 425.70 =$ 26.52
VEHICLE ALLOWANCE $3,571.92
10,824 x $ 0.33 per mile
FUEL ALLOWANCE $ 1,104.04
1,082.4 gallons x$ 1.02 per gallon
TOTAL $31,497.35
William S. Rushing
m' Chief of Police
April 7, 1997
Mr. Jerry Hammers, Reservoir Manager
Lavon Project Office
P. O. Box 1660
Wylie, Texas 75098
Dear Mr. Hammers,
This letter is to confirm the intent of the City of Wylie, Texas to enter into a cooperative agreement
for the Supplemental Law Enforcement Services with the U.S. Army Corps of Engineers.
I am enclosing a cost breakdown of the expenses for the 1,041 man hour supplemental patrols during
the period of Friday,May 23, 1997 through Sunday, September 7, 1997. We will forward a copy of
the resolution to you after it has been passed and approved by the Wylie City Council.
Should you have any questions or require further clarification, do not hesitate to contact me.
Thank you for your cooperation.
Sincerely,
William S. us . g
Chief of Police gab
WSR/brm
2000 North Highway 78 * Wylie,Texas 75098 * (972) 442-8170 * Fax (972) 442-9006
WYLI E CITY COUNCIL
rt/It
ACTION AGENDA COMMUNICATION
ITEM NO 3
April 22, 1997
Issue
Discuss and Consider award of the contract for the construction of the new 12-inch water main
along McMillen Road, and the replacement of an 8-inch water main along Briarwood Drive.
Background
Sealed bids were opened and read aloud on April 10, 1997. The apparent low bid on this
project is $254,119.48 submitted by XIT Paving & Construction, Inc. The Hogan Corporation
has evaluated and checked the low bidder's qualifications. A detailed breakdown of bid prices
are attached.
The base bid on this project includes all work necessary to complete the 12-inch water main
improvements from the Southfork Mobile Home Park, along McMillen Road to the existing
water main in McMillen Road, a distance of approximately 8,300 linear feet. It also includes
all work necessary to replace and install the 8-inch water main along Briarwood Drive, a
distance of approximately 900 linear feet.
The McMillen Road water main project was originally projected to be approximately 7,300
linear feet in length. When the actual field survey data had been received and analyzed, it was
determined that the original maps used to develop the bond budget were in error.
The actual length of the proposed water main is approximately 8,300 linear feet.
This project also included an additive alternate bid for a new meter vault and connection to
Southfork Mobile Home Park at its northeast corner. This additive alternative item was included
to provide a second connection to the City's system for the Mobile Home Park. It was not
included in the base bid since it was not required to continue providing service to the park.
The additive alternate item was intended to give the City the option of making an additional
connection if desired and if favorable bids were received. The Southfork Mobile Home Park
water system is currently a private system and not owned or maintained by the City. It is
currently served by a single connection and meter on the water main in McCreary Road. A
backflow preventing device is also installed at this location to prevent water from the Mobile
Home Park's system from re-entering the City's system. If the additive alternate item were
included, the City would install a meter and backflow preventor similar to the existing
connection. The level of service inside the park would not be greatly enhanced, however, a
second connection would provide additional security and capacity in the City's ability to supply
water. The amount bid by the low bidder was $13,779.60.
Action Agenda
Item No 3
Page 1
Background-continued
In order to incur the least amount of confusion and inconvenience to the property owners, the
contractor will be required to comply fully with the terms and conditions as specified in the
Contract documents. These items will be addressed at the preconstruction meeting and
required of the contractor:
1. Submit a detailed construction sequence plan including parking and project schedule
for review by the Engineer and Staff. Home owners will be asked to park in the street
during reconstruction.
2. Coordinate through City Staff a meeting with the adjacent property owners to discuss the
proposed plan and schedule and make adjustments if necessary.
3. Prepare a form letter of notification to be used to inform affected owners of any
construction related activities which may affect access. This letter must be reviewed by
staff prior to issuance.
4. Deliver letter of notification to affected parties 48 hours in advance of specified
construction activity. A copy must be simultaneously submitted to the City and
Engineer. If these conditions are not met, the City's inspector has the authority to
suspend all work until the contractor fully complies.
5. Notify the City's Inspector as soon as possible as to any changes or problems which may
affect the progress of the project.
6. Prepare the monthly pay request and review it with the City Inspector prior to submittal
to the Engineer for further processing.
7. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site
to review monthly progress and discuss any changes or problems.
8. Fully comply with all other aspects of the Contract Documents.
Board Recommendations
N/A
Action Agenda
Item No 3
Page 2
Financial Considerations
The McMillen Road and the Briarwood water line projects are included in the $2,700,000 1995
Bond Program - Phase II. $1,200,000 of the 1995 Bond Program Phase II is allocated for water
and sewer projects. The original bond budget for the McMillian Road water line reconstruction
was $26,450 for a total of $246,750. The base construction id for both projects is $254,119
and incurred engineering cost to date is $15,724 for a total estimated project cost at this time
of$269,843. The combined projects are $23,093 over budget at this time. There are sufficient
bond money interest earnings to fund the budgetary difference for those two projects. These
projects are budgeted in the Utility Construction Funds and funds are available.
Legal_Considerations
N/A
Staff Recommendations
The Hogan Corporation recommendations award of contract to XIT Paving and Construction,
Inc. for the base bid amount of $254,119.48. Award of the additive alternate item is not
recommended at this time. The Southfork Mobile Home Park currently operates its water
system under a separate permit with the Texas Natural Resource Conservation Commission
(TNRCC). An additional connection with a meter and backflow preventor would not greatly
enhance service to the park, and could potentially create additional billing problems. The
alternate bid item was included to give the City the option of installing the additional
connection assembly if favorable bids were received. The Southfork water system has an
existing connection point available should the City decide to make the connection in the future.
See attached letter of recommendation.
Attachments
Letter of Recommendation from The Hogan Corporation
Bid Tabulation
C6a441
Prepared b Revs ed by Finan e City Manager Approval
Action Agenda
Item No 3
Page 3
THE HOGAN CORPORATION
Engineers • Planners • Consultants
April 11, 1997
Honorable Mayor and City Council Members
City of Wylie
2000 Hwy. 78 North
Wylie, TX 75098
ATTN: Mr. Mike Collins, City Manager
RE: New 12-Inch Water Main along McMillan Road and
8-Inch Water Main Replacement along Briarwood
THC#002-35.20
Dear Mayor and Council Members:
On April 10, 1997,bids were received at the office of the City Manager and then publicly opened and read aloud
for the construction of the above referenced project. During the process of the bid opening,the bid bonds or
cashier's checks included with each bidder's proposal were reviewed, and all appeared to be acceptable.
The proposals submitted for this project have been thoroughly reviewed in our office. No errors were found that
would alter the position of the bidders. Eight(8)bids were received,and the apparent low bid was submitted by
XIT Paving and Construction, Inc. (XIT)in the amount of$254,119.48. A detailed bid tabulation of all of the
bidders is attached for your reference.
The Hogan Corporation has received and reviewed the information and references provided by XIT. We have
contacted several of the references provided and all have indicated they would use XIT again. XIT is currently
under contract to the City of Wylie for the construction of McCreary Road Paving and Drainage Improvements.
This project is immediately adjacent to the McMillan Water Main Project. Based on this information,we have no
hesitancy in recommending award of the construction contract to XIT Paving and Construction,Inc. in the amount
of the base bid of$254,119.48.
The bid proposal for this project also included an Additive Alternate Bid Item for an additional meter box and
connection to the Southfork Mobile Home Park at its northeast corner. However, due to the current system
configuration and regulatory issues with the TNRCC,we recommend that the City not award the Additive
Alternate bid on this contract. The dollar amount bid by XIT for the Additive Alternate was$13,779.60.
Should you agree with our recommendation,please notify this office,and we will proceed with preparation of the
Contract Documents.
Yours very truly,
THE HOGAN CORPORATION
//-7
Gregory . cLean,P.E.
Vice President
Enclosure
1 Member, Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 620
ttVio Member, American Consulting Engineers Council North Dallas Bank Tower
Dallas, Texas 75230
TEL: (214)392-4600
FAX: (214)490-7163
'- BID SUMMARY SHEET
,-----,-----4--------h-,----, --i-- .-
H---i-H, 4-+ :;'•1i '..,`...iL-- for
1A A•i•
• New 12-Inch Water Main along McMillan Road and
!. Jr 8-Inch Water Main Replacement along Briarwood
Cityoi9
of
i Wylie,. 7Texas
April
10:00 a.m.
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C.D. Pugsley No Bid $
Calhar Construction — — — No Bid $
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Camino Construction
0 0 0 $303,490.80 $20,261.00
5.2g;g0:::-Ei.:Miig:g:EiNzoi:W'E.:::A:M::::K:K:,1.::!...i.i..7,,K;E:Ms::*1; :1:::'
East Texas c) c) c) $263,670.70 $19,075.00
nty Co .Actiu.g
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Intercon No Bid $
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J.C. Evans No Bid $
_ 0
Mid-State Utility
0 0 0 $294,910.40 $17,700.00
Moss Construction
0 0 0 $308,814.80 $31,187.00
1A.--::-:-:-.4.1%.,33------.........................................................................................---"::Mm-mg:,--::;*
Quantum Contracting c) (:-.) c) $264,690.22 $10,155.50
6f.:::::Nikg:::<:::*:;z::::::::MO:;B:e?..ii;t1?-i,-.:.:- .2;; V:;;E-i-E.?.0:;:li:c, ----
Saber Development
0 0 0 $337,880.00 $19,790.00
:::::::::::::::::::•:::.*:-::x::::::::?,:::::;:;:;:i:::;>:.:2:::::::::3!zik:;:;:.:-.--::::::::.»::::::::-:=5.).:::-:-:?gili*:-:::-:-:**g.g:::::::A.i.e2is.:::::::!;zn:::::::::%:::::::::,:-;;;:, ::::::g*:g1::2:::::iiingl,:::::;:]::§.5.5::Z:-.;:;:??...::S2"::":":::"M:::::,:;:;:;:;,::iv...:;-:::=:;::.:::)..:,:ii;::;:;:;i":"::;:;:;>:.e.:".;:;i;i;;;Jii::::.::3.:;.::;:;:;,'.::E.:i.:i;E:::::::;:;::::.g;
Tri Con Services
0 0 0 $321,032.50 $19,100.00
a."2':-.:f.:::::....*M.:2:-.Z.::::g:tr:: ?:.i":::::::.::::'.:!..::::.:'..;;;;:.:-.::.::.:::::2.".?".:.:',":.:=.:=;
Triple S Utilities — —. — No Bid $
----:.----------'"--':"."---:::'""----1::i,:i:.:.:'-' 1*-:%.--"'"::::':".fiT:•: :::3::]••:"?:::::':''":'.•.:•::.:':':*:*::::::.::":-:-:-:::':*:':'.':':':-:-:-:-..20.?:::2:-:-:-:-:::.::5??..ii*:"""..".::.::::-:-..'""'"'"'"'"=:::::-..-.'''gi.: ::::%::r2::::".:-..E.E-';?'::::::::Z::-..":z:::::.:::::;..........-A.::;.:::::::::T::::.:::
XIT Paving 0 0 0 $254,119.48 $13,779.60
.............................................................................................................................................................................................................................................................................................................
_ — — $ $
_ _ — $ $
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— — — $ $
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_ $
THE HOGAN CORPORATION
Engineers•Planners•Consultants
12900 Preston Road at LBJ,#620
Dallas,Texas 75230
I
I
•
Bids Received:
City of Wylie April 10 1997,10 a.m.
New 12-Inch Water Main Along McMillan Road and 8-Inch Water Main Replacement Along Briarwood
BID SUMMARY
XIT Paving EastTexas Contracting Quantum MO-Slate Camino Moss Td Con Saber DevUnit Rice Bid Analysis.
ern Eat.
Average
a Qty. Unit Description Unit Rice Amount Unit Rice Amount Unit Rice Amount Unit Price Amount Unit Rice Amount Unit Rice Amount Unit Price Amount Unit Price Amount Minimum Maximum Average Median Devimion
12-Water Main Bid kerns
1 8,220 L.F.Furnish and Install(DR-18)12-inch PVC,C. $22.28 1183,141.60 $22.99 $188,977.80 122.55 $185,361.00 124.50 $201,390.00 126.85 $220,707.00 126.70 1219,474.00 $29.50 $242,490.00 $31.50 1258,930.00 $22.28 931.60 125.86 $25,60 $2,78
900 Water Line
2 58 L.F.Furnah and Install(DR-181 6-inch PVC,0-900 120.00 $1,160.00 $14.84 8860.72 $24.05 .1,394.90 816.50 $957.00 917.00 *986.00 $13.60 8788.80 $28.00 11,624.00 $24.00 81,302.00 1113.60 $28.00 819.75 $18.60 $4.26
Water Line
3 9 Ea. Furnish and Install 12-Inch Gate Valve 11,126.00 $10,125.00 $843.00 87,587,00 9868.00 17,81200 $1,044.00 19,396.00 $1,019.00 19,171.00 $1,070.00 $9,630.00 11,200.00 $10,800.00 $980.00 $8,820.00 $843.00 11.200.00 81,018.63 11,031.50 $91.22
4 6 Ee, Furnish and Install Standard Fre Hydrant $1,750.00 110,500.00 11,663.00 $9,978.00 91,391.00 $8,346.00 *1,914.00 $11,484.00 $2,047.00 112,282.00 81,975.00 911,850.00 52,000.00 812,000.00 11,850.00 111,100.00 $1,391.00 $2,047.00 $1,823.75 11,882.00 $186.81
Assemblies,including Rpe,Valve and
Appurtenances
5 1 Ea, Furnish and Install 12-512-Tapping Sleeve 91,400.00 11,400.00 12,175.00 $2,175.00 82,513.00 12,613.00 12,610.00 $2,810.00 82,614.00 12,514.00 $4,410.00 $4,410.00 $3,000.00 13,000.00 $1,350.00 81,350.00 11,35000 $4,410.00 12,496.50 $2,513.50 $641.13
6 3 Ea. Furnish end Install 2-Air Relief Valve $1,650.00 $4,950.00 $1,700.00 85,100.00 11,243.30 $3,729.90 $1,928.00 '5,784,00 11,587.00 $4,761.00 $2,170.00 86,51000 $2,000.00 96,000.00 $1,800.00 $5,400.00 $1.243.30 02,170.00 $1,759.79 .1,750.00 $214.71
7 2 Ea. Furnish and Install 6'Blow Off Valve 81,650.00 93,300.00 $1,250.00 $2,500.00 81,025,65 $2,051.30 81,180.00 12,320.00 11,869.00 $3,738.00 $1,880.00 $3,760.00 11,000,00 $2,000.00 81,500.00 $3,000.00 01.00000 $1,880.00 $1.416.83 81.375.00 '307.92
8 34.3 C.V.Furnish and Install Concrete Encasement $100.00 83,430.00 170.00 $2,401.00 $120.00 $4,116.00 1118.00 *3,978.80 1100.00 $3,430.00 $100.00 83,430.00 075.00 92,572.50 190.00 $3,087.00 170.00 $120.00 $96.38 *100.00 913.53
9 8,220 L.F.Furnish and Install Trench Safety $0.25 $2,055.00 10.01 182.20 $0.16 $1,315.20 $2.50 $20,550.00 $0.10 8822.00 $0.15 *1,233,00 $0.10 1822.00 $0.50 $4,110.00 80.01 $2.50 10.47 10.16 $0,51
Subtotal Amount-12-Water Main $220,061.60 8219,661.72 $216,639.30 8268,469.80 8258,411.00 9261,085.80 $281,308.50 8297,189.00
8-Water Main Bid hems
10 896 L.F.Furnish and Install(DR.18)8inch PVC,C-900 $23.28 $20,858.88 132.08 .28,743.88 832.27 828,913.92 $22,00 119,712.00 131,60 $28,313.60 826.40 $23,664.40 $23.00 $20,608.00 832.60 $29,120.00 $22.00 132.60 $27,89 129.00 94,22
Water Line
11 2 Ea. Furnish and hntall 6-inch Gate Valve 8415.00 $830.00 1363.00 $726.00 8377.00 $754.00 1406.00 $812.00 '508.00 $1,016.00 1425.00 1850,00 8800.00 $1,800.00 $450.00 $900.00 $363.00 $800.00 146800 942000 1193.00
12 2 Ea. For Salvage and Rarstall Existing Fre Hydrant .900.00 $1,800.00 $965.00 $1,930.00 $550.00 11,100.00 $812.00 $1,624.00 $1,198.00 $2,396.00 81,830.00 13,260.00 $850.00 11,700.00 1900.00 81,800.00 0550.00 $1,630.00 $975.63 $900.00 1219.18
13 2 Ea. Furnish and install 6'x6-Topping Sleeve $600,00 $1,200.00 .1,250.00 12,500.00 11,130.00 $2,260.00 $1,102,00 82,20400 11,815.00 $3,630.00 11,955.00 .3.910.00 11,200.00 12,400.00 $650.00 11,300.00 1600.00 11,956.00 11,212.75 11,16500 134544
14 21 Ea. For Reconnecting Existing Water Services $275.00 15,775.00 1260.00 15,460.00 .493.00 410,353.00 $342.00 $7,182,00 $277.00 $5,817.00 $345.00 $7,245.00 $400.00 $8,400.00 $200.00 04,200.00 8200.00 $493.00 .324.00 1309.50 871.00
15 146.1.For Saw..and Removal of Existing Concrete 16.00 884,00 120.00 8280.00 19.50 $133.00 112.00 1168.00 16,00 884.00 $81.00 11,134,00 130.00 $420.00 $10.00 $140.00 86.00 981.00 121.81 $11,00 816,84
Drive
16 14 S.Y.Furnish and Install Dive Repair 830.00 8420.00 13700 $518.00 $42.00 $588.00 $36,00 1490.00 132.00 4448.00 181.00 81,134,00 830.00 .420.00 028,00 1392.00 $28.00 981.00 139.38 033.50 $11,06
17 18 S.Y.For Sewwt and Removal of Existing Asphalt 86.00 $108.00 120.00 $360.00 88.50 $15300 012.00 $216.00 16.00 $108.00 $49.00 $882.00 125.00 $450.00 110.00 $180.00 $6.00 $49.00 817.06 $11.00 $10.70
Street and Dive Repair
18 18 S.Y.Furnish and Install Asphalt Street and Dive $32.00 1576.00 $35.00 $630.00 $2500 8450.00 829.00 $522.00 $34.00 $812.00 849.00 $882.00 130,00 $540.00 130.00 9540.00 $2500 $49.00 $33.00 $31.00 $4.75
19 60 S.Y.For Removal of Existing Sidewalk $5.00 $300.00 $9.00 $540.00 $8.00 $480.00 112.00 1720.00 16.00 8360.00 08.20 849200 $10.00 $600.00 $0.50 $30.00 $0.50 812.00 $7.34 28,10 12.63
20 60 S.Y.Furnish and Install 4-Inch 3000 psi Reinforced 127.00 $1,620.00 124.60 $1,470.00 $40.00 $2,400,00 835.00 $2,100,00 828.00 81,680.00 $59.00 $3,540.00 135.00 .2,100.00 123.00 $1,380.00 $23.00 169.00 033,94 $31.50 $8.31
Concrete Sidewalk
21 446 S.V.Furnish and Install seeding 11.00 $446.00 $1.55 9691.30 $1.00 11446.00 $1.10 1490.80 $1.20 $535.20 $1.60 $713.80 $1.00 9446.00 $1.50 1069.00 $1,00 91.60 $1.24 11.15 00.23
22 40 LB. Furnish and install fertilizer at the rate of 10 $1.00 940.00 $4.00 1160.00 $0.60 920.00 95.00 1200.00 12.00 $80.00 $0.80 832.00 $1.00 140.00 11.00 840.00 $0,50 85.00 11,91 $1.00 $1,32
lbs.per 1 000 aource feet
Subtotal Amount-8'Water Main $34,057.88 844,008.98 148,050.92 836,440,60:, 845,079.80 047,729.00 $39,724.00 940,891.00
Total Bid Amount.12-end 8'Water Mans 1254.11948 *263,670.70 1264,690.22 $294,910.40 1303,490.80 $308,814.80 .321,032.60 1337,880.00
Addkive Alternate Bid hams
Al 320 L.F.Furnish and Install(DR-18)1200ch PVC,C- 822.28 17,129,80 826.60 18,512.00 114.95 14,784.00 $24.50 87,840.00 128.85 $8,592.00 $24.10 .7,712.00 130.00 19,600.00 132.00 110,240.00 914.95 832.00 825.16 125.55 $3.70
900 Water tine
A2 1 L.F.Furnish and Install Standard Fire Hydrant 41,750.00 $1,760.00 11,66300 11,663.00 $1,091.50 $1,091.50 $1,914.00 11,914.00 $2,047.00 $2,047.00 12,175.00 $2,175.00 12,000.00 12,000.00 $1,850.00 .1,650.00 11,091.50 12,175.00 $1,811.31 $1,882.00 $232.38
Assemblies,including all Rpe.Valve end
Appurtenances
43 1 L.S.Furnish rd Iniiall meter Vault including 84,900.00 $4,90000 $8,900.00 08,900.00 $4,260.00 $4,280.00 17,946.00 87,946.00 $9,622.00 $9,622.00 .21,300.00 $21.300.00 $7,503.00 $7,500.00 87,700.00 $7,700.00 14,2E10.00 121,300.00 19,018.50 27,823.00 13.221.25
re and related appurtenances,12'Gate
Van.,City win Provide aster
Total Additive Alternate Bid $13,779.80 $19,075.00 810,155.50 $17.700.00 $20,261.00 031,187.00 $19,100.00 119,79000
THC 002.35.20
THE HOGAN CORPORATION
Page 1
Background -continued
3. Prepare a form letter of notification to be used to inform affected owners of any
construction related activities which may affect access. This letter must be reviewed by
staff prior to issuance.
4. Deliver letter of notification to affected parties 48 hours in advance of specified
construction activity. A copy must be simultaneously submitted to the City and
Engineer.
5. Notify the City's Inspector as soon as possible as to any changes or problems which may
affect the progress of the project.
6. Prepare the monthly pay request and review it with the City Inspector prior to submittal
to the Engineer for further processing.
7. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site
to review monthly progress and discuss any changes or problems.
8. Fully comply with all other aspects of the Contract Documents.
Board Recommendations
N/A
Financial Considerations
This project will be funded through the $250,000 1997 Street and Alley Program. The alley
portion of the 1997 Street and Alley Program was originally budgeted at $100,000.
Approximately $13,000 was needed for professional services including Engineering and
Surveying. The remaining $87,000 is available for construction. The low bid of $73,054.01
is approximately $13,900 under the original budget allocation for construction. The project
scope could be extended approximately 235 linear feet and remain within the original budget.
If the project is extended 235 feet, there will be approximately 915 linear feet of alley to
complete the project. This 915 linear feet of alley would cost an additional $53,470 to
complete based on the unit prices of the low bidder.
If the construction contract is awarded to L. Smith Contractors in the amount of $73,054.01 for
the construction of 1,250 linear feet of alleys, there will be approximately $13,900.00
remaining in the original budget. Therefore, based on the unit prices bid, this project could be
extended approximately 235 feet and remain within the original budget. With this extension
the remaining portion of alleys not reconstructed is approximately 915 linear feet. Using the
unit prices bid for the base contract, the cost to construct the remaining 915 linear feet would
be approximately $53,470.00.
Action Agenda
Item No 4
Page 2
Financial Considerations -continued
Bid Amount 1,250 I.f. $73,054
Extension within budget 2351.f. $13,733*
Totals if extended within budget 1,485 I.f. $86,787*
Total project 2,400 I.f. $140,257*
Totals if extended within budget 1,485 I.f L 86,787*
Portion of project not currently funded 915 I.f. $ 53,470*
*These numbers are based on the unit prices received in the low bid submitted by L. Smith
Contractors. Final quantities may vary slightly.
If the City desires, one possible source of financing to construct the remaining 915 linear feet
would be to revise the Public Works Street Resurfacing budget and reallocate $53,500 to the
alley reconstruction budget item. The streets scheduled for resurfacing would then be
rescheduled for resurfacing in FY 98 budget, and the alley reconstruction between Dogwood
and Briarwood could be completed this year. The net effect of this fund reallocation would be
to reduce the alley reconstruction program by one year and take advantage of favorable bid
prices received. A portion of the street resurfacing program would be delayed by one year.
East Brown Street was scheduled to be overlayed from Douglas to Kreymer Lane in FY97. The
revised schedule is to only overlay a portion between Douglas and W.A. Allen Blvd, which is
a shorter distance.
The Street Department is requesting that the alley portion of the 1997 Street and Alley Porgram
be budgeted at $150,000. The 1997 Street and Alley Program is budgeted for $250,000 and
funds are available.
Legal Considerations
N/A
Staff_Recommendations
The Hogan Corporation recommends award of this contract to L. Smith Contractors. See
attached letter of recommendation
Action Agenda
Item No 4
Page 3
Attachments
Letter of Recommendation from The Hogan Corporation
Bid Tabulation
1174R )1)'14 i) 11 .4
Prepared by 'viewed by Fi .nce City Manager Approval
Action Agenda
Item No 4
Page 4
THE HOGAN CORPORATION
Engineers • Planners • Consultants
April 11, 1997
Honorable Mayor and City Council Members
City of Wylie
2000 Hwy. 78 North
Wylie,TX 75098
ATTN: Mr. Mike Collins, City Manager
RE: Alley Reconstruction between Briarwood,Dogwood and Woodhollow from Stone Rd. to Briarwood
THC#002-36.20
Dear Mayor and Council Members:
On April 10, 1997,bids were received at the office of the City Manager and then publicly opened and read aloud
for the construction of the above referenced project. During the process of the bid opening,the bid bonds or
cashier's checks included with each bidder's proposal were reviewed,and all appeared to be acceptable.
The proposals submitted for this project have been thoroughly reviewed in our office. No errors were found that
would alter the position of the bidders. Eight(8)bids were received,and the apparent low bid was submitted by L.
Smith Contractors,L.C. (L. Smith)in the amount of$73,054.01. A detailed bid tabulation of all of the bidders is
attached for your reference.
The Hogan Corporation has received and reviewed the information and references provided by L. Smith. We have
contacted several of the references provided and all have indicated they would use L. Smith again. Based on this
information,we have no hesitancy in recommending award of the construction contract to L. Smith in the amount
of the base bid of$73,054.01.
Should you agree with our recommendation,please notify this office, and we will proceed with preparation of the
Contract Documents.
Yours very truly,
THE HOGAN CORPORATION
6;/
--594...„7
Grego acLean,P.E.
Vice President
Enclosure
' Member, Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 620
q , Member, American Consulting Engineers Council North Dallas Bank Tower
Dallas, Texas 75230
TEL: (214)392-4600
FAX: (214)490-7163
', ',. ',-4-i---i- - BID SUMMARY SHEET
-;----L+---- '
i hl----' -t!-
::
T -mv....i..,-. for
,
i.....„ ! _ i. 44.:i:" ..... Alley Reconstruction between Briarwood,
LJ r., , ibCi:,,,:viy cCfTiyalliledeVe,octalsdhollow from Stone Rd.to Briarwood
4.1,-. April 10,1997
--i i i i-i--i i i-; -: 9:30 a.m.
:Iiiiiilli#DIVERIIIIIMWaiiiiiNetii.E.Mtfinigiiiiiniiir.ttlatiALVEI/MiiiiiiiinE
All-Tex Paving c) 0 c) $83,436.00
*:i';'"icf.;;M:.ffil.W:: MEEEMEWMINE::::.Rig.:..:::::i.MM;;;;Z!r":Migi:::?;::z":
Barson Utilities 0 01 0 $90,072.53
pi::::::::::::,:x-x-":::: :::::::::.:mz:::::"-x-wz::::.:.::::§g:::0,,:,.::-......:0,,,:::-.... --,::::zgo,,,,,::::...............................................................................................................................................
Camino Construction c) c) (-31 $85,319.75
Hasty Contractor (DI c) 0 $99,365.50
2-bi*E*x*".'•"•'::::i::$:::'''''*:::: .:§ES::::!:::•:: MC......2igg:::SENAMiMign:i*E::'
L. Smith Contractors 0 0 0 $73,054.00
,,,:e.::-:-:.:::-.::................
McMahon Contracting c) c) c) $91,657.75
l:-:-:-:-:-:-:-.....-..:i.:-:-:-:-:-:-:-:-:-:-:11'..:.................................................................................................................................:7....-:.*4.::. --x-:INM--g:ftz-=>'*0-]-.,:-.4§Mw"40
Tri Con Services (:-.) (-) c) $81,377.60
XIT Paving c) c) 0 $77,094.40
— $
Li 1
m :q::;::::?1: :m::: ::.::::::i.::::::wv.:i:::::-z-:::Einm:FE,.m:!,:.::a?.. .:::::::,.:.:.::::::m......i...i. ammi.:00mmoin
1 1 Ill $
_ s
R::i.:.;;; .„.;:::,:me,.:.:i.:-;;a;;;;;-,..;:im„..,..........................................................................................
- $
1 1 111 $
§g:..:::::::::::,:::::::mg::::::::::,,Ak:g;::::::::::::::§::::::::::::i.:Emgh.i.:E.R. :::za.mA
— _ — $
cii.,; z.:.:.:::::.:,.:iw: ::::,....:::::::;mm„::::::::E:i:isima::?:i*..K:E:E:mm:i:E:Koign..?.
— $
— $
Ar.iiii]ii„„,...7...::i:imiizz::::,,:.:2::::::imgmeaiminoo:::::,::0,:::::::w.::::?.?:§im
— $
_ s
— $
Li 1 _ s
THE HOGAN CORPORATION
Engineers•Planners•Consultants
12900 Preston Road at LBJ,#620
Dallas,Texas 75230
r
I
i
I
Bids Received: April 10,1996, 9:30 a.m.
City of Wylie
Concrete Alley Reconstruction between Briarwood, Dogwood and Woodhollow From Stone Rd.to Briarwood
BID SUMMARY
Tri Con Service
L.Smith Contractors XIT PavingAll-Tex Paving Camino Berson Utilities
Item Est.
# Qty. Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
Base Bid Items
1 473 C.Y.Unclassified Street Excavation $16.00 $7,568.00 $12.00 $5,676.00 $15.00 $7,095.00 $12.00 $5,676.00 $9.00 $4,257.00 $11.50 $5,439.50
2 1,569 S.Y.Removal of existing concrete alley and driveway $8.00 $12,552.00 $13.00 $20,397.00 $12.00 $18,828.00 $9.00 $14,121.00 $11.45 $17,965.05 $7.67 $12,034.23
pavement
3 2 LS Adjusting existing manhole to grade $600.00 $1,200.00 $100.00 $200.00 $500.00 $1,000.00 $300.00 $600.00 $250.00 $500.00 $613.93 $1,227.86
4 1,712 S.Y.Constructing 6-inch lime stabilized subgrade(7 $3.25 $5,564.00 $1.45 $2,482.40 $3.00 $5,136.00 $3.00 $5,136.00 $4.00 $6,848.00 $11.19 $19,157.28
1/2%)complete in place
5 29 Ton Furnishing Hydrated Lime _ $80.00 $2,320.00 $100.00 $2,900.00 $100.00 $2,900.00 $100.00 $2,900.00 $100.00 $2,900.00 $104.37 $3,026.73
6 1,419 S.Y.Constructing reinforced concrete alley pavement $28.00 $39,732.00 $28.00 $39,732.00 $30.00 $42,570.00 $34.00 $48,246.00 $34.00 $48,246.00 $30.00 $42,570.00
7 107 S.Y.Constructing reinforced concrete driveway $30.00 $3,210.00 $30.00 $3,210.00 $30.00 $3,210.00 $45.00 $4,815.00 $34.00 $3,638.00 $50.04 $5,354.28
pavement
8 808 S.Y.Furnish and Install seeding $1.00 $808.00 $3.00 $2,424.00 $0.70 $565.60 $1.50 $1,212.00 $1.15 $929.20 $1.20 $969.60
9 73 LB. Furnish and Install fertilizer at the rate of 10 lbs. $1.37 $100.01 $1.00 $73.00 $1.00 $73.00 $10.00 $730.00 $0.50 $36.50 $3.85 $281.05
per 1,000 square feet
Total-Base Bid Amount $73,054.01 $77,094.40 $81,377.60 $83,436.00 $85,319.75 $90,060.53
THC 002-36.20
THE HOGAN CORPORATION
Page 1
Bids Received: April 10,1996, 9:30 a.m.
City of Wylie
Concrete Alley Reconstruction between Briarwood, Dogwood and Woodhollow From Stone Rd.to Briarwood
BID SUMMARY
_ _Unit Price Bid Anaysis
McMahon Hasty Contractor Low Bidder
Item Est.
Average %Dill,Below
# Qty. Unit Description Unit Price Amount Unit Price Amount Minimum Maximum Average Median Deviation Average
Base Bid Items
1 473 C.Y.Unclassified Street Excavation $14.00 $6,622.00 $22.00 $10,406.00 $9.00 $22.00 $13.94 $13.00 2.81 -14.80%
2 1,569 S.Y.Removal of existing concrete alley and driveway $9.25 $14,513.25 $7.00 $10,983.00 $7.00 $13.00 $9.67 $9.13 1.86 17.28%
pavement
3 2 LS Adjusting existing manhole to grade $375.00 $750.00 $300.00 $600.00 $100.00 $613.93 $379.87 $337.50 143.58 -57.95%
4 1,712 S.Y.Constructing 6-inch lime stabilized subgrade(7 $5.25 $8,988.00 $8.50 $14,552.00 $1.45 $11.19 $4.96 $3.63 2.52 34.4196
1/2%)complete in place
5 29 Ton Furnishing Hydrated Lime $135.00 $3,915.00 $132.00 $3,828.00 $80.00 $135.00 $106.42 $100.00 13.54 24.83%
6 1,419 S.Y.Constructing reinforced concrete alley pavement $35.50 $50,374.50 $36.50 $51,793.50 $28.00 $36.50 $32.00 $32.00 3.00 12.50%
7 107 S.Y.Constructing reinforced concrete driveway $35.00 $3,745.00 $34.00 $3,638.00 $30.00 $50.04 $36.01 $34.00 5.76 16.68%
pavement
8 808 S.Y.Furnish and Install seeding $2.50 $2,020.00 $1.25 $1,010.00 $0.70 $3.00 $1.54 $1.23 0.61 34.96%
9 73 LB. Furnish and Install fertilizer at the rate of 10 lbs. $10.00 $730.00 $35.00 $2,555.00 $0.50 $35.00 $7.84 $2.61 7.87 82.53%
per 1,000 square feet
Total-Base Bid Amount $91,657.75 $99,365.50
THC 002-36.20 THE HOGAN CORPORATION Page 2
WYLI E CITY COUNCIL
ACTION AGENDA COMMUNICATION
ITEM NO 5
April 22, 1997
Issue
Discuss and consider approval of a Resolution authorizing the submission of a Texas
Community Development Program Application to the Texas Department of Housing and
Community Affairs for the Community Development Fund; and authorizing the City Manager
to act as the City's Executive Officer and authorized representative in all matters pertaining to
the City's participation in the Community Development Program.
Background
The City of Wylie was successful in 1995, after submitting application on three consecutive
funding cycles over three years, in receiving a Texas Community Development Program Grant.
The city was awarded a $250,000 grant to finance $566,000 in water and wastewater system
projects located in the older, central part of town. Completion of these projects is expected in
July of 1997.
The City has an opportunity to submit a new grant application for a 1997 Texas Community
Development Program (TCDP) Grant. The funding originates with the Federal Government,
with the Texas Department of Housing and Community Affairs (TDHCA) administering the
program at the state level. Southwest Consultants, represented by Lee Lawrence, has been
retained to develop the technical background information, complete the grant application and
assist the city throughout the review process. The fees paid to Southwest Consultants come
from the grant proceeds.
Staff, with the assistance of the City's Consulting Engineer, The Hogan Corporation, has
identified $549,364 in projects eligible for TCDP funding. The maximum grant awarded is
$250,000. The City's match would be $300,000 if the total project list is submitted and
approved by the City Council. The water and wastewater projects are located in the older,
central part of town. A proposed project list is included as an attachment.
The grant approval process involves scoring of the application by a Regional Review
Committee, consisting of twelve (12) elected county and city officials from the North Central
Texas Council of Governments, and staff from the TDHCA Community Development Program.
Several distress factors are considered when scoring the applications, including income,
property and unemployment levels of those persons directly benefitting from the improvements,
as well as city wide income levels. Technical merits of the project that quantify the age and
condition of the system proposed for replacement are also scored in the process. The overall
score received from the regional level is advanced to the State and evaluated with all
Action Agenda
Item No 5
Page 1
Background-continued
applications received statewide. The number of applications awarded funding will be
established when the legislature authorizes a funding level for the TCDP Program. A city that
pledges a significant financial overmatch to the program will enhance the competitiveness of
the application. The city was awarded higher scoring in 1995 as a result of the overmatch. An
overmatch reflects a strong commitment of the city's part to the area and its people. Wylie
would request $250,000 in grant monies and would match this award by allocating $300,000
to the over all project.
According to the 1997 TCPD regulations, the city is required to publish a Notice of Public
Hearing with regard to submission of the grant application. A notice was published and the
Public Hearing was held on March 1, 1997. The city is then required to publish a Public Notice
advising of the city's intent to submit application for the grant. The 1997 grant application will
be formally submitted to the Texas Department of Housing and Community Affairs on April 25,
1997. The Regional Review Committee will hold its meeting to score the applications in late
June/early July. The City will be given the opportunity to make a formal presentation to the
Committee at that time. The Regional Review Committee will submit its recommendations to
the State. The TDHCA staff will score the applications immediately after the Regional Review
Committee submits its scoring.
Financial Considerations
Wylie is requesting a $250,000 grant. The city would pledge to match this grant award by
allocating $300,000 to the overall project. The city has two years from the time the grant is
awarded in FY98, then the city would need to fulfill its obligation by FY99. The source of
funding for the match would be budgeted from Utility Fund Reserves.
Legal Considerations
The Local Government Code, Chapter 373 allows municipalities to engage in community
development activities. Specifically, Section 373.005 allows cities to compete for funds under
the specific government program the National Housing Community Development Program Act
of 1974.
Board and Commission Recommendations
N/A
Action Agenda
Item No 5
Page 2
Staff Recommendations
N/A
Attachments
Resolution
Proposed Project List
Project Location Map
)1)4A4At 6);WW?,
Prepared b Re ' ed by Fin ce City Manager Approval
Action Agenda
Item No 5
Page 3
CITY OF WYLIE, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE
AUTHORIZING THE SUBMISSION OF A '1'hXAS COMMUNITY
DEVELOPMENT PROGRAM APPLICATION TO THE I LXAS DEPARTMENT
OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY
DEVELOPMENT FUND; AND AUTHORIZING THE CITY MANAGER TO ACT
AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED
REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S
PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM.
WHEREAS,the City Council of the City of Wylie desires to develop a viable community, including
decent housing, a suitable living environment, and expanding economic opportunities, principally
for persons of low to moderate income; and
WHEREAS,certain conditions exist in the City which represent a threat to the public health, safety,
or welfare; and
WHEREAS,it is necessary and in the best interests of the City of Wylie to apply for funding under
the 1997 Texas Community Development Program.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE:
1. That a Texas Community Development Program application for the Community
Development Fund is hereby authorized to be filed on behalf of the City with the Texas
Department of Housing and Community Affairs.
2. The City's application be placed in competition for funding under the Community
Development Fund.
3. The application be for $250,000 of grant funds to carry out water and sewer system
improvements.
4. That the City Council directs and designates the City Manager as the City's Chief Executive
Officer and Authorized Representative to act in all matters in connection with this
application and the City's participation in the Texas Community Development Program.
5. That if further be stated that the City of Wylie is committing$300,000 from its Water and
Sewer Fund as a cash contribution toward the construction activities of this water and sewer
system improvements project.
RESOLVED this day the 22nd day of April, 1997.
Approved: Attest:
Mayor Jim Swartz Susan Shuler, City Secretary
•
CITY OF WYLIE
PROJECTS TO BE INCLUDED IN 1997 TCDP GRANT APPLICATION
Water Lines
Project Total Technical
New Exist. Approx. #of New Unit Projected Services +Admin./Legal/Fiscal
# Along From To Size(in.) Size(in.) Length(ft.) Fire Hydrants Price Price 13% 6%
Subtotal
WI Ballard Ave. 600'South of Butler Stone 8 3/4 1300 3 $56 $72,800 $9,464
$4,368 $86,632
W I5 Alley between Third and Fourth 700 if south of Butler Butler 8 4 700 0 $56 $39,200 $5.096
$2,352 $46.648
Projected cost of all water projects: $133,280
Sewer Lines
Project Total Technical
New Exist. Approx. #of New Unit Projected Services +Admin./Legai/Fiscal
# Along From To Size(in.) Size(in.) Length(ft.) Manholes Price Price 13% 6%
Subtotal
S2 Alley between Third and Fourth Butler St. Park 8 6 1300 4 $63 $81,900 $10,647 $4,914 $97,461
S3 Alley between Masters and Oak Fourth St. Fifth 8 8 350 3 $63 $22,050 $2,867 $1,323 $26,240
S5 Alley between Second and Third Butler SI. Park 8 6 1300 3 $63 $81,900 $10,647
$4'914 $97A61
S6 Alley between Fourth and Hilltop Butler St. Park 8 6 1300 3 $63 $81,900 $10,647
$4,914 $97,461
S9 Alley between Ballard and Jackson College St. Stone 8 6 1300 I $63 $81,900 $10.647 c
$4,914 $J7.4G1
Projected cost of all sewer projects: $416,084
Total projected cost of all projects: $549,364
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WYLI E CITY COUNCIL
ACTION AGENDA COMMUNICATION
ITEM NO 6
April 22, 1997
Issue
Discuss and Consider approval of an ordinance of the City of Wylie, amending the budget for
Fiscal Year 1997, beginning October 1, 1996 and ending September 30, 1997; repealing all
conflicting ordinances; containing a severability clause; and providing for an effective date.
Background
Assumptions that form the basis of revenue and expenditure projections are made in August
preceding adoption of the budget in September. The mid-year review process enables the City
to determine the validity or accuracy of the assumptions. The process also contemplates that
the City operates in a dynamic environment and that actions are required to appropriately
respond to the change in conditions.
The proposed budget amendments consist entirely of operating amendments to various
departmental budgets in the General, Utility and 4B Capital Project Funds. All of the proposed
amendments are detailed in various attachments.
The funding for the market surveys is included in the original FY1997 Budget in the Combined
Services departmental budgets in the General and Utility Funds. Per the City Charter it takes
Council approval to transfer appropriations between departmental budgets and the budget
amendments for the market survey (Attachments 2 & 4) reflect the necessary redistribution of
funds.
Financial_Consi_derations
GENERAL UTILITY 4B CAPITAL
FUND FUND PROJECTS
FUND
Original Budget Ending $ 1,010,820 $ 1,049,030 $ 89,620
Balance
Less Increases in (66,070) (74,550) 0
Expenditures
Amended Budget $ 944,750 $ 974,480 $ 89,620
Ending Balance
Action Agenda
Item No 6
Page 1
Financial Considerations - continued
ORIGINAL BUDGET AMENDED BUDGET
Total Expenditures $ 13,815,720 $ 13,956,340
Total Revenues $ 12,543,460 $ 12,543,460
Net Increases in Expenditures $ 140,620
Net Increases in Revenues $ 0
With the adoption of the proposed mid-year amendments the fund balance in the General Fund
will be 21 % of budgeted expenditures and the working capital in the Utility Fund will equate
to 122 days of operating expenses on hand.
In Wylie's case, being a fast growing city the bond rating agencies would like to see our city
maintain a fund balance in the 12 - 15% range. Based on this 12 - 15% guideline, the City's
general reserves (fund balance in the General Fund) of 21 %, the city is in excellent financial
condition.
The Utility Fund is the other main operating fund of the City. Reserves (working capital) in this
fund is measured by the number of days the city can maintain operations without receiving any
revenue (cash flow). Guidelines for working capital would be a minimum of 60 days, 90 days
would be okay, and 90 - 120 days of working capital would be preferred. The Utility Fund with
a reserve of 122 days of working capital would be considered to be in excellent financial
condition.
Legal Considerations
In the City Charter under Article 7 Municipal Finance, Section 4: Amendments After Adoption:
"If , during the fiscal year, the city manager certifies that there are revenues available for
appropriation in excess of those estimated in the budget, the city council may make
supplemental appropriations to fund other appropriations as desired."
Boar_d/_Commission RccQmmendatiion
N/A
Action Agenda
Item No 6
Page 2
Staff Recommendation
It is recommended that the City Council approve the amendments as proposed and adopt the
ordinance amending the Fiscal Year 1995-96.
Attachments
Attachment 1 - Combined Summary
Attachment 2 - Summary of Proposed Budget Amendments
Attachment 3 - Proposed Mid-Year Budget Amendments - Narrative
Attachment 4 - Memorandum - Market Survey Pay Increases
Attachment 5 - Mid-Year Budget Ordinance
27 Alti‘t C-4144
pared by Rev ed by Fina e City Manager Approval
Action Agenda
Item No 6
Page 3
Attachment 1
CITY OF WYLIE
PROPOSED FY 96/97 MID YEAR BUDGET AMENDMENTS
April 14, 1997
COMBINED SUMMARY
1996-97 1996-97
ALL FUNDS(1) 4B CAPITAL ALL FUNDS(1) NET CHANGE
ORIGINAL GENERAL UTILITY PROJECTS AMENDED For Purposes
BUDGET FUND FUND FUND BUDGET of Comparison
BEGINNING BALANCES 5,712,840 n/a n/a n/a 5,712,840 n/a
REVENUES:
Ad Valorem Taxes 2,721,360 2,721,360 0
Non-property Taxes 1,087,430 1,087,430 0
Franchise Fees !' 562,500 562,500 0
Licenses and Permits 135,000 135,000 0
Intergovernmental 570,500 570,500 0
Service Fees 3,595,150 3,595,150 0
Court Fees 220,000 220,000 0
Interest&Miscellaneous Income 282,530 282,530 0
Bond Proceeds 2,700,000 2,700,000 0
Transfers from Other Funds 668,990 668,990 0
TOTAL REVENUES 12,543,460 0 0 0 12,543,460 0
EXPENDITURES:
General Government 1,729,240 29,420 1,758,660 29,420
Public Safety 1,636,960 25,600 1,662,560 25,600
Urban Development 209,340 209,340 0
Streets 589,380 2,440 591,820 2,440
Community Services 433,740 8,610 442,350 8,610
Utilities 1,533,690 74,550 1,608,240 74,550
Debt Service 1,718,480 1,718,480 0
Capital Projects 5,013,770 0 * 5,013,770 0
Economic Development 282,130 282,130 0
Transfers to Other Funds 668,990 668,990 0
TOTAL EXPENDITURES 13,815,720 66,070 74,550 0 13,956,340 140,620
ENDING BALANCES 4,440,580 4,299,960
NET CHANGE TO ENDING FUND BALANCE ($66,070) ($74,550) $0 ($140,620) ($140,620)
TOTAL REVENUES $ 12,543,460
NET DECREASE(INCREASE)IN FUND BALANCE: Original Budget 1,272,260
Amendments to Budget 140,620
TOTAL APPROPRIABLE FUNDS $ 13,956,340
The 4B Capital Projects Fund includes proposed budget amendments that net -0-change to the fund.
(1) All funds are included in the Original Budget and Amended Budget columns. However, individual fund
columns include only the funds that are affected by proposed budget amendments.
C:\DATA-PAM\BU DGET9741M EN DO t\BUDAM97B.W K4
Attachment 2
SUMMARY OF PROPOSED BUDGET AMENDMENTS FY 96/97
General Fund,Utility Fund,and 4B Capital Projects Fund
April 14,1997
DEPARTMENT DEPARTMENT DEPARTMENT MARKET DEPARTMENT DESCRIPTION OF
BUDGETS INCREASES SURVEYS NET BUDGET DEPTARTMENT
(DECREASES) INCREASE(DECREASE) INCREASES(DECREASES)
General Fund:
City Council 59,190 0
City Manager 172,870 1,030 1,030
City Secretary 78,270 0
Municipal Court 102,610 0
Finance 365,730 0
Facilites&Fleet 80,780 0
Combined Svcs 801,970 3,300 (5,910) Storm Drainage Study(Hogan Corp)
21,000 Railroad Consultant(Insight Research)
10,000 28,390 RR/Traffic Impact Study(TSI)
Police 1,085,190 0
Fire 481,770 5,800 Jaws of Life
15,500 21,300 Overtime
Animal Control 54,820 4,300 4,300 Overtime
Community Dev 209,340 0
Streets 569,380 2,440 2,440
Parks& Rec 195,500 1,500 2,440 3,940 Gazebo(Some materials)
Library 165,240 4,670 4,670 Grand Opening
Transfers Out 95,000 0
Sub-total 66,070 0 66,070
Utility Fund:
Utility Admin. 144,990 1,030 1,030
Utilities 424,650 20,550 3,730 Major Pumps-overhauls
4,000 Century Park-lift station-repair 2 pumps
50,000 78,280 Misc Drainage,Water&Sewer Projects
Utility Billing 176,450 0
Combined Svcs 2,095,280 (4,760) (4,760)
Sub-total 74,550 0 74,550
4B Capital Projects Fund:
Community Ctr. 85,000 10,500 10,500
Central Park 1,081,610 (10,500) (10,500) Change orders 1 -9
Sub-total 0 0 0
TOTAL 140,620 0 140,620
B DA M97TO.W K4 04/14/97
Attachment 3
PROPOSED MID-YEAR BUDGET AMENDMENTS
FISCAL YEAR 1996-97
NARRATIVE
General Fund:
Combined Services - General Fund
• $3,300 for a Storm Drainage Master Plan. The Hogan Corporation will perform a
drainage study and review, storm drainage analysis, and a storm drainage plan to
prepare a new master plan.
♦ $21,000 professional retainer contract with the Insight Research Corporation.
Insight will develop a flexible econometric model specifically for the City of Wylie
to measure economic, employment, and tax impacts for a series of targeted
economic development projects to reflect the economic interests of the City of
Wylie and its strategic jurisdictional partners at the county, state and school district
levels.
♦ $10,000 professional retainer contract to Transportation Strategies, Inc. to complete
traffic impact analysis for proposed developments in the City of Wylie, including the
KCS proposed project.
Fire Department
• $5,800 to replace the worn-out "Jaws of Life" rescue apparatus. This apparatus was
requested but postponed during the original FY1997 Budget process. The
department is currently using loner equipment to provide this service.
• $15,500 has been proposed to fund additional hours for part-time staff. City
Council members have expressed concern regarding utilization of the Quint Fire
Engine when the Fire Department serves as first responder on a scene. In order
to lessen the dependence on the Quint and continue to fulfill our obligations in
coordination with Central Ambulance, it will be necessary to increase the utilization
of part-time staff. This increase would enable part-time staff to remain at ready
status to respond to a structure fire, major accident, etc., while a grass rig outfitted
with emergency first responder equipment and staffed with part-time and/or full time
personnel responds to a call for service.
Animal Control Department
• $4,300 increase in budgeted overtime for this department. Through March 31, 1997
$2,470 has been expended in overtime. The original budgeted amount for overtime
is $1,200. The rise in overtime is the result of an increase in service demands after
normal business hours and on weekends.
Attachment 3
Parks Department
• $1,500 to purchase materials for the construction of the new Gazebo being built at
Ole City Park. The City is providing some materials in addition to the labor and
materials furnished by the volunteers. The total cost of the gazebo is approximately
$11,000. The private sector contributed significantly to the community for this
project.
Library Department
• $4,670 for the Grand Opening ceremonies at the newly expanded Smith Public
Library.
Utility Fund:
Utilities Department
• $20,550 to rebuild two of the pumps located on the N.T.M.W.D's wellhead in Wylie.
These pumps were built in the early '50's and require that custom parts be
manufactured to repair the pumps.
♦ $4,000 is needed to repair one of the two pumps at the Century Park lift station. The
requested budget amounts include the pump repair and rental for a temporary
pump.
• $50,000 is being sought for miscellaneous drainage, water and sewer projects
around the City that have been proposed for completion by City Council members.
4B Capital Projects Fund:
Community Center Renovation
♦ $10,500 for change orders one thru nine that have been recommended by the
project architect and approved by staff. Change order nine includes an estimate
for the recently discovered additional asbestos abatement.
Attachment 4
Memorandum
From the Finance Department of the City of Wylie
TO: Mike Collins, City Manager
DATE: April 14, 1997
RE: Market Survey Pay Increases
Previously the City Council approved for FY'97, $20,000 in the General Fund (department 181) and
$5,000 in the Utility Fund(department 719) for market salary adjustments. Council approval is now
requested for the transfer of funds from these repository departments to the appropriate departments
for funding of the salary adjustments described below. All market survey increases were based on
pre-merit rates and are in addition to the merit increase. The amounts shown below also include
benefits (FICA, Medicare, and TMRS).
Li Street Department
Maintenance Workers 6.9% $2,440
Li Park Department
Maintenance Workers 6.9% $2,440
Li City Manager Department
Asst. to the City Manager 5.0% $ 1,030
Total General Fund $ 5,910
❑ Utility Administration
Asst. to City Manager 5.0% $ 1,030
❑ Utilities (Water& Sewer) Department
Maintenance Workers 6.9% $ 3,730
Total Utility Fund $ 4,760
Total $10,670
Maintenance Workers' market increases were effective October 1996 and the Assistant to the
City Manager increase was effective March 24, 1997.
C:\DATA-PAM\BUDGET9T,AMEND01\BUD. IE97.W PD
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR
THE FISCAL YEAR 1997 BEGINNING OCTOBER 1, 1996 AND ENDING SEPTEMBER
30, 1997, BY AMENDING ORDINANCE NO. 96-30; REPEALING ALL CONFLICTING
ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City Council has heretofore adopted Ordinance No. 96-30 adopting a Budget
and appropriating resources for Fiscal Year 1997(FY 97), beginning October 1, 1996 and ending
September 30, 1997; and,
WHEREAS, the Staff has presented information to the Council concerning the actual income
and expenses for the first half of FY 97 and made comparisons of such information to the
heretofore budgeted projections; and,
WHEREAS, based upon such review the Staff has recommended to the Council that certain
amendments to the Budget, as hereinafter set forth, be made to facilitate operation and
administration of the operations of the City for the balance of FY 97; and,
WHEREAS, the Council has the authority to make amendments to the City Budget under
Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the Council has determined that the proposed amendments to the FY 97 Budget,
with the revenues and expenditures therein contained, is in the best interest of the City and
therefore desires to adopt the same by formal actions;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, as follows:
SECTION I
The proposed amendments to the FY 97 Budget of the City of Wylie, as heretofore adopted
by Ordinance No. 96-30, as summarized in Attachment 1 which is attached hereto and fully
incorporated herein by reference, be, and the same hereby are, completely adopted and approved
as amendments to the said FY 97 Budget.
Ordinance No
Page 2
SECTION II
All portions of the existing FY 97 Budget and Ordinance 96-30, except as specifically
herein amended shall remain in full force and effect, and not be otherwise effected by the adoption
of this amendatory ordinance.
SECTION III
Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be
adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of
this ordinance as a whole or any part or provision thereof, other than the part or parts as declared
to be invalid, illegal, or unconstitutional.
SECTION IV
This ordinance shall be in full force and effect from and after its adoption by the City Council
and publication of its caption as the law and the City Charter provide in such cases.
SECTION V
That all other ordinances and code provisions in conflict herewith are hereby repealed to the
extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not
in conflict herewith shall remain in full force and effect.
SECTION VI
The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not
be construed as abandoning any action now pending under or by virtue of such ordinance; nor
shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or
to accrue, nor as effecting any rights of the municipality under any section or provisions of any
ordinances at the time of passage of this ordinance.
Ordinance No
Page 3
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 22rd
day of April, 1997.
James D. Swartz, Mayor
ATTEST:
Susan Shuler, City Secretary
........................ . . .