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06-24-1997 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex June 24, 1997 7:00 p.m. CALL TO ORDER INVOCATION - Rev. Mrs. Mona Bailey PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Consider Approval of Minutes for May 27, 1997 2. Consider Approval of Resolution Authorizing the Requests of the Chamber of Commerce Related to the July Jubilee Celebration July 16-19, 1997 3. Consider the Optional One Year Extension of a Contract with APAC - Texas to provide Asphalt Overlay and Seal Coating on City Streets 4. Consider Approval for Work Order No. WYL-22 Authorizing the Hogan Corporation to Proceed with the Design of the New 12-inch Water Main Improvements from Newport Harbor Subdivision to Pointe North Subdivision through the Birmingham Farms Area ACTION ITEM 5. Discuss and Consider Approval of a Resolution for Zoning Classification for "Bed and Breakfast Inn" 6. Discuss and Consider Award of Contract for the Reconstruction of Approximately 1,140 Linear Feet of Alley Between Briarwood and Dogwood (Extended 1997 Alley Improvement) 7. Discuss and Consider Appointments to the Ambulance Advisory Board, Construction Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Dev. Corp. Board, Planning and Zoning Board, Zoning Board of Adjustments and Wylie Economic Development Corporation STAFF REPORTS CITIZEN PARTICIPATION WORKSESSION 8. Presentation of Independent Audit of Fire Inspection Program 9. Presentation and Discussion of City-Wide Drainage Study for the City of Wylie EXECUTIVE SESSION Hold Executive Session Under Sections 551.071 Consultation with Attorney; 551.072 Deliberations about Real Property; and 551.075 Conference With Employees To Receive Information and Question Employees Regarding Pending Litigation, City of Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial District Hold Executive Session Under Sections 551.072 Deliberations about Real Property for Economic Expansion Along State Highway 78 RECONVENE INTO OPEN MEETING Take Any Necessary Action as a Result of the Executive Session ADJOURNMENT Posted on this the 20th day of June, 1997 at 5:00 p.m. WYLI E CITY COUNCIL CONSENT AGENDA COMMUNICATION ITEM NO 2 June 24, 1997 Issue Consider approval of a Resolution authorizing the request of the Chamber of Commerce in relation to the July Jubilee celebration July 16-19, 1997. Background The Wylie Chamber of Commerce sponsors an annual Community wide celebration in July. The Chamber is requesting approval for requests related to this celebration. The Chamber is asking that the Council grant permission for the following items related to the celebration: 1) a carnival is scheduled to run from July 16 -19 west of the intersection of FM 544 and Highway 78 and will be in operation from 6 p.m. to 11 p.m. 2) permission to hold a gospel singing at Olde City Park, Wednesday, July 16 from 7 p.m. to 9 p.m. 3) permission to hold a street dance on Ballard St., Friday, July 18. This will require Ballard St. to be blocked off between Oak and Marble St. from 6:00 p.m. to Midnight 4) a parade on Saturday, July 19. The parade route will begin at Oak and Birmingham, East to Ballard, North on Ballard to Brown and then East on Brown. 5) permission to hang the July Jubilee Banner over City right-of-way (Ballard) beginning first week in July Staff has been working with the Chamber to ensure the proper permits are filed and appropriate procedures are followed. Board Recommendation N/A Consent Agenda Item No 2 Page 1 Financial Consideration N/A Legal Consideration N/A Staff Recommendations The requests for the 1997 July Jubilee are similar to those made by the Chamber last year and the Jubilee progressed with no problems. Staff recommends approval of the request. Attachment Resolution AWO � Prepared by Reviewed by Finance City Manager Approval Consent Agenda Item No 2 Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE REQUESTS OF THE CHAMBER OF COMMERCE IN RELATION TO THE JULY JUBILEE CELEBRATION SCHEDULED FOR JULY 16 THROUGH JULY 19, 1997 WHEREAS, the Wylie Chamber of Commerce had made specific requests relating to the celebration, and WHEREAS, the Wylie City Council deems the requests to be reasonable and in the best interest of the celebration of our community pride, and WHEREAS, the City Council has been assured that all necessary precautions will be taken to protect the health, safety, and public welfare of the celebration participants and the spectators NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, THAT: SECTION 1. That all requests are hereby approved with the condition that all reasonable measures be taken to protect the health, safety, and public welfare of all citizens, participants and spectators to the celebration events. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, THIS THE 24th day of June, 1997. Jim Swartz, Mayor Susan Shuler, City Secretary WYLIE CITY COUNCIL CONSENT AGENDA COMMUNICATION ITEM NO 3 June 24, 1997 Issue Consider the optional one year extension of a contract with APAC-TEXAS to provide for asphalt overlay and seal coating on city streets. Background Since 1991, the City has maintained an annual contract for resurfacing and seal coating of asphalt streets. The contract affords a flat rate bid (firm for a period of one year) to provide all materials, labor and equipment necessary to perform the work, as ordered by the City. The street resurfacing program for fiscal '97 will require approximately 2,500 tons of asphalt overlay. There are no seal-coating projects planned for this year. APAC-TEXAS has held the contract for the past four years and has performed all work in a satisfactory and timely manner. As the largest producer of asphaltic concrete in the area, APAC has consistently underbid other paving contractors. After awarding the bid to APAC for three consecutive years, the City revised the contract to allow for an option to renew for successive one year periods. Council exercised the renewal option last year. With the current contract expiring, APAC has requested to extend the contract for another year at the prevailing rate of$34.36 per ton of asphalt laid. Work to be performed immediately, under the extended contract, would include 3,000 linear feet of resurfacing on Ballard, from Stone to the Fire Station, and another 2,600 linear feet on East Brown, from Douglas to W.A. Allen. With the contract overlapping into fiscal '98, future overlay projects are planned for next Spring on Keefer, Skyview, Masters, Akin Lane and Stoneybrook. Additional sections of Ballard and East Brown are also scheduled for paving next fiscal year. Board/Commissio__nBecommendation N/A Consent Agenda Item No 3 Page 1 Financial Considerations The Capital Street Improvement budget for the 1997 fiscal year was approved at $250,000.00. Of that amount, approximately $147,000.00 is earmarked for concrete alley reconstruction. A section of concrete pavement on Rush Creek will be replaced at a cost not to exceed $15,000.00. The remaining balance of approximately $88,000.00 is adequate for the proposed overlay projects. Legal Considerations The execution of the subject contract for asphalt overlay and seal coating was accomplished in compliance with the competitive bidding requirements contained in Chapter 252.021 of the Local Government Code. Council action to renew for an additional one year period would be consistent with the terms of the contract and the referenced Chapter 252.021. Staff Recommendation The proposed rate for this contract extension is the same as the lowest responsive bid submitted by APAC in 1995 and is, therefore, considered to be competitive and advantageous to the City. Staff recommendation is for Council to exercise the City's renewal option and extend the contract with APAC-TEXAS to provide all materials, labor and equipment for asphalt overlay and seal coating for an additional one year period, commencing July 1, 1997. Attachments N/A iAtaCkstnx > Tn 112_ 6K4,;t4 Prepared By Fina Dept. Appr val City Manager Approval Consent Agenda Item No 3 Page 2 WYLI E CITY COUNCIL CONSENT AGENDA COMMUNICATION ITEM NO 4 June 24, 1997 Issue Consider and act upon approval for Work Order No. WYL-22 authorizing The Hogan Corporation to proceed with the design of the new 12-inch Water Main improvements from Newport Harbor subdivision to Pointe North subdivision through the Birmingham Farms area. Backgroun The Hogan Corporation will perform the Preliminary Planning Phase, Design Phase, and Construction Phase services for the proposed 12-inch water main improvements from Newport Harbor subdivision to Pointe North subdivision through the Birmingham Farms area, a distance of approximately 11,000 linear feet. This project will require the acquisition of easements across the currently undeveloped Birmingham Farms area. The proposed alignment will be coordinated with the property owner(s) in an effort to conform to the future land uses and their general layout. Where possible, future roadway alignments will be set and/or used in determining the alignment of the proposed 12" water main. Before construction begins, Public Works will submit a detailed schedule of projected man hours and equipment costs for accounting purposes. This projection and schedule will be based on the design proposed herein. Based on the recently completed Alanis water main project, which was installed by City forces, a significant cost savings over the original bond budget is anticipated. Work performed will be done as City forces are available. No daily functions will be interrupted. This project is located in areas which will not require any interuption or conflict with pedestrian or vehicular traffic. The methods required for the construction of municipal water mains do not require large work crews or large equipment for deep trenches. City of Wylie Public Works Department proposes to furnish all labor and equipment for the installation of the proposed improvements. The materials for this project, including pipe, fire hydrants, valves, and all related appurtenances, will be advertised for bid by the City Purchasing Agent and Public Works. The Hogan Corporation will provide design and construction phase services on this project. Consent Agenda Item No 4 Page 1 Board Recommendations N/A Financial Considerations This project is being funded through the 1995 Bond Program. Based on the approximate distance of 11,000 linear feet, the projected cost for the proposed improvements, installed by City forces, is $180,000.00. The original 1995 Bond Budget for this project was $335,000, which included projections for technical services as well as projected cost of construction. The total lump sum and not to exceed costs for Work Order WYL-22 is $21,200. The above total consists of engineering design, $19,700 and general review of construction, $1,500. No cost estimates have been furnished by the Hogan Corporation for additional services which could include engineering consultant hours, survey work, lab testing, and the preparation of right-of-way acquisition documents. Additional services fee schedule is set out in the work order. The only additional services anticipated in this project would be preparation of, and acquisition of easements. This work order and water project is budgeted in the Utility Construction Fund and funds are available. Legal_Considerations The services described herein are to be performed in accordance with the applicable sections of the Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan Corporation (Engineer), as approved on July 27, 1993. Staff Recommendations Staff recommends approval of Work Order No. WYL-22. kttachments Work Order No. WYL-22 t1/0 ./ Arna CA.44111 Prepared inanfjDept. App •val City Manager Approval Consent Agenda Item No 4 Page 2 00/13/97 12:06 '$214 490 7163 THE HOGAN CORP. -4-4-4 WYLIE-PRICE Ij001/009 June 13, 1997 WORK ORDER FOR PROFESSIONAL SERVICES WORK ORDER NO.WYL-22 This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation, Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described engineering services_ NEW 12-INCH WATER MAIN FROM NEWPORT HARBOR SUBDIVISION TO POINTE NORTH SUBDIVISION A. PROJECT DESCRIPTTpN The Engineer shall perform the Preliminary Planning Phase, Design Phase, and Construction Phase Services and such other related Additional Services that may be authorized by the Owner for the proposed 12-inch water main improvements from Newport Harbor Subdivision to Pointe North Subdivision,through the Birmingham Farms Area, a distance of approximately 11,000 linear feet. Based on the approximate distance of 11,000 linear feet,the projected construction cost for the proposed improvements is ` >,µ , y{ ` 4 18p 02O The cost projection included above was prepared for budget purposes only and is not guaranteed as the exact amount which will be bid ply ishing and installing the propospd improvements. a Ab4.4 Caen' Afic,LI2e5 pia1►ls e^i^ A map is attached to show the general location and limits of the proposed project. The services described herein are to be performed in accordance with the applicable sections of the Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan Corporation(Engineer), as approved on July 27, 1 993. B. PRE-WORK CONFERENCE The Engineer will meet with the Owner and other appropriate entities to discuss the design criteria, work program and schedule, procedures of communication, additional surveys, assignments of personnel, and any other matters that may have a direct or indirect effect upon the completion and results of this sly;xi paving and drainage improvements project. Other work and review conferences will be scheduled throughout the progress of developing the Project- -1- 06/13/97 12:06 22214 490 7163 THE HOGAN CORP. 4-+4 WYLIE-PRICE Q1 002/009 June 13, 1997 C. DESIGN P1MSE I. Preliminary Planning a. Confirm the design criteria requirements, funding, and schedules with the Owner. b. Take additional photographs of the existing conditions along the route of the project site to identify areas of special concern in design and possible problems to resolve_ c. Perform pre-design study of the proposed street and drainage improvements. d. Present recommended schematic layout, typical sections, alternatives for street construction, drainage systems design, and plan for the proposed initial phase of improvements. e. Prepare alternate layouts, where it may be needed during construction, for traffic flow and control,detours,turning movements,etc. f. Determine right-of-way and/or construction easement requirements and procedures for acquisition, where required. Establish limits of off-site drainage facilities. g. Identify potential areas requiring landscape restoration along the proposed alignment for the new curb and gutter and storm drainage improvements. h. Establish priorities for construction and scheduling for coordination with other projects in the area. i. Schedule, as needed, meetings) with representatives of the City of Wylie, property owners,and Collin County Department of Roads. j. Review previous field work completed, and determine additional surveys required. Establish the benchmark datum_ k. Review subsurface conditions from soils investigation reports, and identify areas for additional study,where required. 1. Address other considerations of the project, such as utility relocations, adjustments, replacements, etc.,and note locations where conflicts may occur. -2- 06/13/97 12:07 '$214 490 7163 THE HOGAN CORP. 4-39 WYLIE-PRICE Wi003/009 June 13, 1997 m. Prepare update on construction cost projection. n. Proceed, upon written direction of the Owner, with the Design Phase services of the selected plan. 2. Preliminary Drafting a. Prepare preliminary work on plan sheets to include: Cover sheet; - Location Map; - Title blocks,north arrows, scales, benchmarks,etc;and, - Miscellaneous paving and storm drainage details, prepared per the City of Wylie StaaaLdtand Ordinances. b. Prepare preliminary work on specifications to include: • Standard specifications; - Special conditions; Cover sheet;and, - Proposal, bid schedule, and contract docuuments. The construction documents will conform to the City of Wylie Standards. 3. Preliminary Design a. Reduce and plot field notes of profile, cross-sections, and topography. If weather conditions and scheduling of the Owner permit, aerial photographs may be considered in preparing the construction drawings. b. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone, electric)locations,depths. c_ Set preliminary alignments and locations for the proposed centerline, pavement transitions,and curb/gutters. d. Prepare preliminary layout of storm drainage system and water and sanitary sewer mains. e. Coordinate preliminary layout of improvements with the City of Wylie, Collin County,property owners,and utility companies. f Field-check preliminary design. g. Present four (4) sets of preliminary design drawings and specifications with preliminary cost projections to the Owner for review and comment. -3- 06/13/97 12:07 /2214 490 7163 THE HOGAN CORP. -*44 WYLIE-PRICE 10004/009 June 13, 1997 4_ ll.Plans and Specificatio a. Draft plan and profile sheets to conform with final comments of the Owner from preliminary design review. b. Prepare final details. c. Prepare quantity of materials. d. Prepare final bid schedule, special conditions, specifications, proposal, and contract documents. e. Prepare projected cost of construction f. Submit one (I) set of prints of the final plans and specifications to the utility companies for review and comment. g. Present two (2) copies of plans and specifications to the Owner for final approval and authorization to proceed with the Construction Phase. 5, Additional Sendratior Design Phase Coordinate Field Surveys with Owner's Surveyor: - Locate existing structures and related facilities ities pertinent to design of the suet paving, drainage,and utility improvements. - Establish benchmark data for vertical control. Establish baseline and grid system for horizontal ground controls. Obtain additional field data,cross-sections, etc., as necessary. • Obtain additional information of locations and depths of all existing underground utilities. - Assist the City in obtaining necessary easements from private property owners. Prepare metes and bounds descriptions and displays for easement acquisition documents. Coordinate with surveyor and City Attorney. -4- 08/13/97 12:08 rt214 490 7163 THE HOGAN CORP. 444 WYLIE-PRICE 005/009 June 13, 1997 D. CONSTRUCTION PHASE 1. Advertise and Receive aids This project is proposed to be constructed by City forces. Only the materials portion of the project will be advertised for bids. City Staff will perform this activity. 2. General Review jggonstruction a. Meet (Pre-Construction Conference) with the Owner anikakentammem to discuss the total work program and schedule, procedures of communication, additional surveys, field testing and inspection, assignment of personnel, and any other matters that may have a direct or indirect effect upon the completion and results of this improvement program. b. Make two (2) visits to the project site per month (as distinguished from continuous services of Resident Project Representatives). c. Consult and advise with the Owner during construction. d. Review shop and working drawings. e. Review tests of materials and equipment operation. f Conduct final review of the project in the accompaniment of the Owner. 3. fA.ldiional Services for Construction Phase a. Arrange for and coordinate the services for printing the construction plans and specifications to be used in the distribution to prospective bidders_ b. Perform on-site observations of construction performance on an as-called basis. This service will be performed as an addition to the two (2) routine site visits provided for in the General Review of Construction services(Item D.2_b.). c. Prepare record drawings of the completed project from information furnished by the VIVililtrand Owner's project representative. -5 11111 06/13/97 12:09 tr214 490 7163 THE HOGAN CORP. -444 WYLIE-PRICE [3J006/009 June 13, 1997 E. R_ESP4NSlRIU OF Tim QVV1 itut Unless otherwise authorized in writing by the Owner for the Engineer to perform such other additional or special services,the Owner shall be responsible for the following services: 1. Provide the Engineer the assistance needed for collecting data from Owner's records for the design of the street paving, drainage, water, and san itazy sewerage system improvements. The acceptance and use of the data furnished by the Owner to the Engineer shall not operate to impose any obligation upon the Engineer to determine that the data is true,accurate,complete, or correct. 2. Provide the services of a qualified surveyor to furnish the necessary field data for the design of the proposed improvements. 3. Prepare field note descriptions for right-of-way acquisition where it may be required for revisions in street alignment, drainage structures, and utility improvements. 4. Prepare applications for routine permits required by Collin County, 5. Arrange for and coordinate the subcontract services of a Geotechnical Consultant for the soils investigation, as may be required. Also, the Geotechnical Consultant will investigate the soil conditions and recommend the requirements for preparing a trench safety program. 6. Authorize the Engineer to print, collate, and assemble an agreed number of plans, specifications, and bidding documents for distribution to prospective bidders. 7. Provide qualified personnel for daily observation of construction. 8. Furnish and coordinate qualified personnel to perform the field layout and staling for construction in accordance with the contractor's sequence of work to be accomplished. 9. Prepare daily reports of construction activities, with copies of reports furnished to the Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer. 10. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems encountered in construction, quality of work performed, and other matters concerning the project status. 11. Confirm the percentage of completion for work performed, as submitted by the contractor, during each month. 12. Furnish the local news media with Notice to Bidders and coordinate the appropriate tunes that the notice is to appear prior to the bid opening date. 06/13/97 12:09 12214 490 7163 THE HOGAN CORP. 444 WYLIE—PRICE Z007/009 June 13, 1997 F. BASIS Q,'coMPIJTS4JION . Availability of Funds The Owner agrees that funds, to the extent required, are currently available and sufficient to complete all phases of the proposed engineering services authorized under this Proposal. All invoices submitted by the Engineer and approved by the Owner shall be paid within thirty(30)days of the invoice date. For any payments not made within thirty (30) days, a charge will be made monthly in the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning thirty(30)days from the date of the statement. 2- Design Phase a. Engineering The Owner shall make payments to the Engineer for performing the engineering services described in the Design Phase, Section C.1., 2., 3.,4., on a monthly billing basis in proportion to that part of the services proposed herein which has been accomplished, as evidenced by monthly statements submitted by the Engineer and approved by the Owner. Final payment shall be due upon completion of these services. The compensation for the engineering design services performed shall be based on a lump sum amount • b. Additional Services For Design Phase For performing the Additional Services For the Design Phase as described under Section C.5_,the Engineer will assist the Owner, as directed, and is to be paid on a monthly billing basis at a per diem rate of the personnel's salary cost tunes a multiplier of 2.5. The Engineer is to be reimbursed for all direct non- labor, field surveys, and other subcontract uses at the invoice cost plus 10 per cent for coordination and handling. -7- 06/13/97 12:10 0214 490 7163 THE HOGAN CORP. -4.- 4, WYLIE-PRICE WIJ 008/009 June 13, 1997 3. Construction Phase a, Advertise and Receive8ids lii , c pen shall be made under this section of the contract per section D.1. b. General Review of Construction For performing the General Review of Construction, as described in Section D.2, the Engineer is to be paid on a monthly billing basis at a per diem rate of the personnel's salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor and subcontract expenses at the invoice cost plus 10 per cent for coordination and handling. Total compensation for the above services will not exceed *!: c. Additional Services For Construction Phase For performing the Additional Services For Construction Phase, as described in Section D.3.,the Engineer is to be paid on a monthly billing basis at a per diem rate of the personnel's salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor and subcontract expenses at the invoice cost plus 10 per cent for coordination and handling. 4. Other Special Services-(As Directed By The Owner) If authorized in writing by the Owner, the Engineer shall furnish other services or tasks in addition to the scope of services proposed herein. For performing these special services,the Engineer shall be paid on a monthly billing basis at a per diem rate of the personnel's Salary Cost times a multiplier of 2.5, with the reimbursement of all direct non-labor and subcontract expenses at the invoice cost plus 10 per cent for coordination and handling. S 06/13/97 12:10 '$'214 490 7163 THE HOGAN CORP. 444 WYLIE-PRICE tit 009/009 June 13, 1997 G. TIME FOR COMPLETION The design work to be performed, as authorized herein, is projected to be completed within ninety(90)calendar days after receipt of field survey information. APPROVED; ACCEPTED: CITY OF WYLIE,TEXAS THE HOGAN CORPORATION By By Mike Collins Gregory S.MacLean,F.E. City Manager Vice President Attest Attest Date Date U WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 5 June 24, 1997 Issue Discuss and consider approval of a Resolution for Zoning Classification for "Bed and Breakfast Inn" Background A request has been received for the conversion of an existing single family dwelling into a Bed and Breakfast establishment. The category for "Bed and Breakfast Inn" is not listed as a permitted use in the Zoning Ordinance of the City of Wylie. The Building Official is seeking an interpretation from the Planning and Zoning Commission to refer to the City Council on the most appropriate classification in which to place "Bed and Breakfast Inn". Per Section 29 of the Zoning Ordinance, the Building Official shall refer the question concerning any new or unlisted use to the Planning and Zoning Commission along with an accompanying statement of facts listing the nature of the use and whether it involves dwelling activity, sales, processing, type of product, storage and amount, and nature thereof, enclosed or open storage, anticipated employment, transportation requirements, the amount of noise, odor, fumes, dust, toxic material and vibration likely to be generated and general requirements for public utilities such as water and sanitary sewer. The Planning and Zoning Commission shall consider the nature and described performance of the proposed use and determine the zoning district or districts within which such use should be permitted. The Planning and Zoning Commission shall relate its findings and recommendations to the City Council as to the new or unlisted use. The City Council shall, by resolution, approve the recommendation of the Planning and Zoning Commission or make such determination concerning the classification of such use as is determined appropriate based on the findings. In researching the issue, staff contacted the cities of Plano and Mc Kinney. Excerpts from their respective zoning ordinances are attached. The definitions are very similar. However, the two cities have different approaches regarding locational standards. The City of McKinney requires a Specific Use Permit (SUP) for any Bed and Breakfast facility. The SUP may be granted in Agricultural and a variety of Residential and Commercial Districts. The City of Plano allows this type of use by right in Business Government District. This District allows for retail, office, governmental, cultural, and entertainment uses in the development, redevelopment, and renovation in, specifically, the original downtown area of Plano. Action Agenda Item No 5 Page 1 Board Recommendation The Planning and Zoning Commission recommended that "Bed and Breakfast Inn" be placed by right in "R", Retail District and by Specific Use Permit in "M-F", Multi-Family and "A", Agricultural zoned Districts. Financial Considerations "Bed and Breakfast Inns" would be classified Under the Hotel/Motel Tax Ordinance and subject to the Hotel/Motel Tax of four per cent (4%). Legal Considerations Article 9, Section 2 (B2) of the Wylie Home Rule Charter, states that the Planning and Zoning Commission will recommend to Council proposed ordinances and amendments regarding planning and zoning changes. Staff Recommendations The city of Wylie Zoning Ordinance permits "Hotel or Motel" by right in the "R", Retail District. Because of the similarity in use , Staff recommends that "Bed and Breakfast Inn" be allowed by right in the "R", Retail District and by Specific Use Permit in "MF", Multi-family District and "A", Agricultural District. The use is recommended to be defined as: "an owner/operator occupied residence with up to five (5) bedrooms available for overnight paying guests. The maximum length of stay is fourteen (14) consecutive days in any one calender month. Meals may or may not be provided, however, no facilities for cooking will be permitted in any of the bedrooms. Minimum off-street parking will be required at a rate of one (1) space per each bedroom." Attachments Excerpts from the McKinney and Plano Zoning Ordinances Resolution .vim Prepared b evie d Finan a City Manager Approval Action Agenda Item No 5 Page 2 Sec. 4.07 McKINNEY CODE tract on which such operation or use is located of toxic or noxious matter which will exceed ten I) percent of the concentration (exposure) considered as the threshold limit for an in ustrial worker as such standards are set forth by the Texas State Department of -alth in Threshold Limit Values Occupational Health Regulation No.3,a copy of wh h is hereby incorporated by reference and is on file 'n the office of the building inspect• of the city. (6) Vibration: No operatio or use in an "ML," "MH" or "PD" In• 'stria) District shall at any time create eart'.•orne vibration which, when m- ured at the bounding property line of the source • operation,exceed the limits • displacement set forth in the following table in the fre• ency ranges specified. Frequency - Displacem- t cycles per second in in es Oto10 - •.1010 • 10 to 20 0.0008 • 20 to 30 0.0005 30 to 40 • 0004 • 40 and over 0.1403 (7) Open storage:No open stor a operation shall be ocated in front of the main building and no storage use shall onstitute a wrecking,j k, or salvage yard, except when such is approved with •-velopment and operation sta•dards within an"MH"district. All open storage ar. shall be screened from view of 9 e public streets by a fence or wall (minimum • ight, eight (8) feet), and shrubs, tr -s or other landscaping as approved by t building official. (8) Glare: No •se or operation in any district shall be locate• or conducted so as to produce ' tense glare or direct illumination across the boundin• •roperty line from a visibi ource of illumination nor shall any such light be of such i -nsity as to create a n sance or detract from the use and enjoyment of adjacent prop- ty. (9) `aste materials:No use or operation shall discharge into the open onto e ground or into any drainageway, open pit or pond any waste materials, liquids, residue or by-products for storage, decomposition, disposal or fill, unless approved by the build. ing official. , Section 4.08. Bed and breakfast facilities. • (a) Specific use permit for bed and breakfast facility: • • (1) No individual property owner shall use his residence as a bed and breakfast facility, as that term is defined herein, without first having received a specific use permit • from the city council of the City of McKinney. (2) A bed and breakfast facility is defined as an owner•occupied private home which offers lodging for paying guests, and which serves breakfast to these guests and which contains one or more guest bedrooms. Supp.No.20 2358 111 McKinney Code • 111 APPENDIX A—ZONING . Sec. 4.081111 (3) Specific permits for bed-and-breakfast facilities may be granted only in the following districts:Agricultural;Residential Estates, one(1)acre per unit;Residential Estates, two(2)acres per unit;Single-Family Residence,twelve thousand(12,000)square feet per unit; Single-Family Residence, eight thousand four hundred (8,400)square feet per unit;Single-Family Residence,six thousand(6,000)square feet per unit;General Residence, two thousand five hundred (2,500) square feet per unit; General Resi- dence, on thousand eight hundred (1,800) square feet per unit; Neighborhood Busi1111 - ness;General Business; and Planned Development Districts. (b) The following special regulations shall apply to all specific use permits, issued for bed-and-breakfast facilities; • (1) All bed-and-breakfast facilities must be owner-occupied and managed at all times. (2) The maximum length of stay for any guest shall be fourteen(14)consecutive days in 111 any one calendar month. (3) The maximum number of bedrooms which may be rented is five (5), unless the city110 council specifically finds that.the structure and tract on which it is located is of sufficient size to permit more bedrooms and that the same will not adversely impact the surrounding properties. (4) Breakfast shall be the only meal served to paying overnight guests. No cooking facilities shall be permitted in any of the bedrooms. (5) One(1)attached sign shall be permitted on the premises.Such signs shall not exceed four(4)square feet in area,and shall not include the words"hotel" or"motel." (6) Off-street parking shall be provided equal to one(I)parking space per guest bedroom and shall be screened from all streets. No parking shall be permitted in the front yard area. 01 (7) The facilities shall meet all of the minimum requirements of the city-county health department and shall conform in all respects to the requirements of the fire code, building code,electrical code and plumbing code. 111 (8) All such facilities shall be responsible for the collection of the city hotellmotel tax, • (9) All city-county health officers, building inspectors, the fire marshal and his assis. 11111 tants and other code enforcement officials of the City of McKinney shall have the right to go on any premises for which a specific use permit for a bed-and-breakfast facility has been issued during normal business hours for the purpose of verifying compliance with this ordinance and all other applicable ordinances of the City of McKinney. (Ord. No. 1643, $$ 1,2, 5-6.86) • Editor's note—Ord.No. 1643, S$ 1,2, adopted May 6, 1986. amended Ord. No. 1270,but did not specify manner of inclusion. At the discretion of the editor, said amendment has been included as § 4.08 herein. Cross reference—Specific use permits, App. A, § 2.06. 111 Supp. No.27 2359 I a City of Plano state inspections and making minor repairs necessary to pass said inspection; normal servicing of air-conditioning systems, and other similar minor services for motor vehicles except heavy load vehicles, but not including any operation name under "Automobile Repair, Major" or any other similar use. Automobile Service Station - Any building, land area or other premises, or portion thereof, used or intended to be used for the retail dispensing or sales of automobile fuels, lubricants, and automobile accessories, including those operations listed under Minor Automobile Repair. Vehicles which are inoperative or are being repaired may not remain parked outside an Automobile Service Station for a period greater than seven days. Bank, Savings and Loan, or Credit Union - An establishment for the custody, loan, exchange or issue of money, the extension of credit, and/or facilitating the transmission of funds. Bakery & Confectionery Works (Retail) - A place for preparing, cooking, baking, and selling of products on the premises. Bakery & Confectionery Works (Wholesale) - A place for preparing, cooking, or baking of products intended for off-premise distribution. Basement - A building story which is partly underground. A basement shall be counted as a story in computing building height if at least one half of its height is above the average level of the adjoining ground prior to berming, using measurements taken at each corner of • the building which meets the ground. Bed and Breakfast Inn - An owner (or operator) occupied residence with up to five (5) bedrooms available for overnight guests. A Bed and Breakfast Inn may provide for guest stays up to fourteen (14) consecutive days; however, it shall not offer weekly rental rates. Kitchen and dining facilities may be included to provide meals for guests only; however, no food preparation shall be permitted in guest bedrooms. ' A Bed and Breakfast Inn shall not include restaurants, banquet facilities, or similar services. (Ordinance No. 93-8-13) Block - An area enclosed by streets and occupied by or intended for buildings. Board - The Zoning Board of Adjustment as established in Article 6. Boarding and Rooming House - A residence structure other than a hotel where lodging and/or meals for four or more persons are provided for compensation. Bottling Works - A manufacturing facility designed to place a product into a bottle for distribution. Bowling Alley - An establishment engaging in providing facilities for bowling. 1-7 N:RPT\ZO-ART-1 05/O1/94 DISTRICTS A ED SF-20 SF-9 SF-7 SF-6 PH 2F SF-A MH RH MF-1 MF-2 MF-3 GR 0-1 0-2 R BC LC CE CB-1 LI-1 LI-2 h 6 ~ b 8 Z O x �z�JaZoUSE J W JGW x >- T'N1- J [V .,, W C� LAJ W 2-W000 JU U ( I I L S6 1 Ly b ' b o o 5 Fb A A g Y3 Z g � gN. N 6 r-) zw Zw zw zw F m gw gl gw s' 53 3§ S) x6o a wOSc (Cioc ince ci_ ce c> c,wm � zm SERVICE USES•ARCADE (1) S S S S S S S ARTISAN'S WORKSHOP • BANK, SAVINGS AND LOAN OR S • 0000000 CREDIT UNION BED & BREAKFAST INN • r) BUSINESS SERVICE • • 0000000 - O 04, N) CLEANING (SMALL PLANT OR SHOP) 0000000 ''d W COMMERCIAL AMUSEMENT (INDOOR) S • • • • • • • C COMMERCIAL AMUSEMENT (OUTDOOR)(4) S S S S DANCE HALL �+ S • • • • DAYCARE CENTER (2) S S S S S S S S S • (3) • • • S S S S S S S S S S DAYCARE CENTER (IN-HOME) (5) • • • • • • • • • • • 0000 DRY CLEANING PLANT • • • • FAIRGROUNDS / EXHIBITION AREA S S S • • GYMNASTIC / DANCE STUDIO • • S S • S HOUSEHOLD APPLIANCE • • • • • • •• SERVICE AND REPAIR INDOOR GUN RANGE S S • S • • KENNEL (OUTDOOR PENS) • • • • • • • • • • LAUNDROMAT (1) SEE SECTION 3-101. REVISED: 06/01/94 (2) SEE SECTION 1-600. 3-102, 3-1107 AND 3-1109. (3) MAY BE PERMITTED BY A SUP AS AN ACCESSORY USE WHEN OPERATED BY THE RESIDENT. (4) SEE OUTDOOR COMMERCIAL AMUSEMENT GUIDELINES. ,,, ,,,,,.,.. + ann rnp cur, RFnU nRFMFNTS FOR CFRTAIN IN-HOME DAYCARE OPERATIONS RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, APPROVING THE RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION PLACING THE UNLISTED USE OF"BED AND BREAKFAST INN"IN"R"-RETAIL DISTRICT AND BY"SUP"- SPECIFIC USE PERMIT IN "A" - AGRICULTURAL DISTRICT AND "MF" - MULTI-FAMILY DISTRICT, PURSUANT TO SECTION 29 OF THE ZONING ORDINANCE. WHEREAS,the Zoning Ordinance of the City of Wylie recognized that unlisted or new uses may seek to locate in the City of Wylie, and WHEREAS, the Zoning Ordinance of the City of Wylie contains provisions by which the Planning and Zoning Commission shall consider the use based on its activity and nature, and WHEREAS, the Planning and Zoning Commission shall determine and recommend to the City Council a zoning district appropriate for the use, and WHEREAS,the Planning and Zoning Commission has recommended"R"-Retail District and by "SUP" - Specific Use Permit in "A" - Agricultural District and "MF" - Multi-Family District appropriate for"Bed and Breakfast Inn", and WHEREAS, the City Council can, after recommendation by the Planning and Zoning Commission, amend the Zoning Ordinance by resolution for an unlisted use. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, THAT: The Zoning Ordinance of the City of Wylie be amended to include "Bed and Breakfast Inn" in the allowed uses of the "R" - Retail District and by"SUP" - Specific Use Permit in"A" - Agricultural District and- '"- Multi-Family District. DULY PASSED AND APPROVED on this the 24th day of June, 1997. James D. Swartz, Mayor Susan Shuler, City Secretary WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 6 June 24, 1997 Issue Discuss and consider award of the contract for the reconstruction of approximately 1,140 linear feet of alley between Briarwood and Dogwood (Extended 1997 Alley Improvements). Background Sealed bids were opened and read aloud on June 5, 1997. The apparent low bid on this project is $64,211.00, submitted by Allied Builders, Inc. The Hogan Corporation has evaluated and checked the low bidders qualifications. A detailed breakdown of bid prices are attached. The original project scope included approximately 2,400 linear feet of alleys between Briarwood, Dogwood and Woodhollow Streets from Stone Road to Briarwood Drive. The City's original budget for the entire project is $100,000. Based on the amount bid by L. Smith Contractors on the original project scope ($73,054.00) and the engineering and surveying costs for the project (approximately $13,000) there is approximately $13,900 remaining from the original $100,000 project budget. At the May 27th Council meeting, City Council and Staff discussed the relative merits of reallocating approximately $50,000 from the street overlay program budget to the alley repaving program budget in order to complete the alley between Briarwood and Dogwood. After the discussion, Council recommended and approved authorization to reallocated the funds as mentioned. Since the cost for this additional work exceeds 25% of the cost of the original contract amount, the City is required to bid the work separately, rather than extend the L. Smith contract by unit price. In order to incur the least amount of confusion and inconvenience to the property owners, the contractor will be required to comply fully with the terms and conditions as specified in the Contract documents. These items will be addressed at the preconstruction meeting and required of the contractor: 1. Submit a detailed construction sequence plan including parking and project schedule for review by the Engineer and Staff. Home owners will park in the street during reconstruction. 2. Coordinate through City Staff a meeting with the adjacent property owners to discuss the proposed plan and schedule and make adjustments if necessary. 3. Prepare a form letter of notification to be used to inform affected owners of any construction related activities which may affect access. This letter must be reviewed by staff prior to issuance. Action Agenda Item No 6 Page 1 Background- continued 4. Deliver letter of notification to affected parties 48 hours in advance of specified construction activity. A copy must be simultaneously submitted to the City and Engineer. 5. Notify the City's Inspector as soon as possible as to any changes or problems which may affect the progress of the project. 6. All other public utilities and services must be notified by the Contractor prior to construction. 7. Prepare the monthly pay request and review it with the City Inspector prior to submittal to the Engineer for further processing. 8. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site to review monthly progress and discuss any changes or problems. 9. Fully comply with all other aspects of the Contract Documents. This includes job site safety, public notifications, etc. 10. The full and complete responsibility for compliance with the contract documents is the contractor's. It is the City's and Engineer's responsibility to enforce the terms of the contract. If the contractor does not or will not comply, the City and Engineer may then enforce the terms of the contract as stated. Board Recommendations N/A Financial Considerations This project will be funded through the $250,000 1997 Street and Alley Program. The alley portion of the 1997 Street and Alley Program was originally budgeted at $100,000. Council has authorized approximately $50,000 to be reallocated from the street overlay portion of the street and alley program to the alley project. With the $73,054.01 already bid, and the $13,000 for technical services and the low bid of Allied Builders, $64,211.00, the total project cost is now $150,265.01. The 1997 Street and Alley program is budgeted for $250,000 and funds are available. Action Agenda Item No 6 Page 2 Legal Considerations Article 7, Section 9 states that all contracts involving more than the limits set by the City Council shall be let to the lowest bidder whose submittal is among those most responsive to the needs of the City after there has been opportunity for competitive bidding as provided by law; provided that the City Council or City Manager in such cases as he is authorized to contract for the City, shall have the right to reject any and all bids. Staff Recommendations The Hogan Corporation recommends award of this contract to allied Builders, Inc. See attached letter of recommendation Attachments Letter of Recommendation from The Hogan Corporation Bid Tabulation Th (164Aer' U Prepared b evi ed y Fina e City Manager Approval Action Agenda Item No 6 Page 3 THE HOGAN CORPORATION Engineers • Planners • Consultants June 12, 1997 Honorable Mayor and City Council Members City of Wylie 2000 Hwy. 78 North Wylie, TX 75098 ATTN: Mr. Mike Collins, City Manager RE: Alley Reconstruction between Briarwood&Dogwood(Extended 1997 Alley Improvements) THC#002-36.20 Dear Mayor and Council Members: On June 5, 1997,bids were received at the office of the City Manager and then publicly opened and read aloud for the construction of the above referenced project. During the process of the bid opening, the bid bonds or cashier's checks included with each bidder's proposal were reviewed,and all appeared to be acceptable. The proposals submitted for this project have been thoroughly reviewed in our office. During the review, several clerical irregularities were discovered in the bid of L. Smith Contractors,L.C.. The bidder was notified of the irregularities and they have decided to voluntarily withdraw their bid(please see the attached letter). No other errors were found that would alter the position of the bidders. Four(4)bids were received, and the apparent low bid was submitted by Allied Builders,Inc. in the amount of$64,211.00. A detailed bid tabulation of all of the bidders is attached for your reference. The Hogan Corporation has received and reviewed the information and references provided by Allied Builders, Inc.. We have contacted several of the references provided and all have indicated they would use Allied Builders, Inc. again. Based on this information, we have no hesitancy in recommending award of the construction contract to Allied Builders, Inc. in the amount of the base bid of$64,211.00. Should you agree with our recommendation,please notify this office, and we will proceed with preparation of the Contract Documents. Yours very truly, • THE HOGAN CORPORATION Grego acLean,P.E. Vice President Enclosures �' Member, Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 620 Ire ` Member, American Consulting Engineers Council North Dallas Bank Tower Dallas,Texas 75230 TEL: (214) 392-4600 FAX: (214)490-7163 Bids Received: June 5,1996, 10:30 a.m. City of Wylie Alley Reconstruction between Briarwood Dogwood(Extended 1997 Alley Improvements) BID SUMMARY - k /E: . �, ,., -; Unit Price Bid Anaysis Allied Builders L.Smith Contractors XIT Paving Camino Construction Low Bidder Item Est. Average %Diff.Below # Qty. Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Minimum Maximum Average Median Deviation Average Base Bid Items 1 420 C.Y. Unclassified Street Excavation $10.00 $4,200.00 $20.00 $8,400.00 $12.00 $5,040.00 $8.00 $3,360.00 $8.00 $20.00 $12.50 $11.00 3.75 20.00% 2 1,321 S.Y. Removal of existing concrete alley and driveway $7.00 $9,247.00 $10.00 $13,210.00 $13.00 $17,173.00 $8.00 $10,568.00 $7.00 $13.00 $9.50 $9.00 2.00 26.32% pavement 3 1 LS Adjusting existing manhole to grade $400.00 $400.00 $600.00 $600.00 $250.00 $250.00 $238.00 $238.00 $238.00 $600.00 $372.00 $325.00 128.00 -7.53% 4 1,515 S.Y. Constructing 6-inch lime stabilized subgrade(7 $4.00 $6,060.00 $3.25 $4,923.75 $1.60 $2,424.00 $4.55 $6,893.25 $1.60 $4.55 $3.35 $3.63 0.93 -19.40% 1/2%)complete in place 5 26 Ton Furnishing Hydrated Lime $150.00 $3,900.00 $80.00 $2,080.00 $99.00 $2,574.00 $101.00 $2,626.00 $80.00 $150.00 $107.50 $100.00 21.25 -39.53% 6 1,259 S.Y. Constructing reinforced concrete alley pavement $29.00 $36,511.00 $28.00 $35,252.00 $29.40 $37,014.60 $38.00 $47,842.00 $28.00 $38.00 $31.10 $29.20 3.45 6.75% 7 104 S.Y. Constructing reinforced concrete driveway $25.00 $2,600.00 $30.00 $3,120.00 $31.00 $3,224.00 $38.00 $3,952.00 $25.00 $38.00 $31.00 $30.50 3.50 19.35% pavement 8 634 S.Y. Furnish and Install seeding $1.50 $951.00 $1.00 $634.00 $1.00 $634.00 $2.10 $1,331.40 $1.00 $2.10 $1.40 $1 25 0.40 -7.14% 9 57 LB. Furnish and Install fertilizer at the rate of 10 lbs. $6.00 $342.00 $1.37 $78.09 $10.00 $570.00 $1.00 $57.00 $1.00 $10.00 $4.59 $3.69 3.41 -30.65% per 1,000 square feet Total-Base Bid Amount $64,211.00 $68,297.84 $68,903.60 $76,867.65 THC 002-36.20 THE HOGAN CORPORATION Page 1 JUN-12-97 10 : 19 PM ! P. 01 LSCLC t_=: L Smith Contractors L .. ...`' Mans7 -2 Anr.'i�wr .^ems _y./_a., 130 A. Palisades P.O. Box 8212 Universal Cicy,TX 78148 Woodlands,TX 77387 (210) 566-2651 (713) 363-9640 Fax (210) 566-2637 Fax (713) 363-1186 June 12,1997 Mr. Gregory S. Maclean P.F. 12900 Preston Road at LBJ. Suite 620 North Dallas Bank"rower 75230 RE: City of Wylie ; Bid submittal withdraw THIC# 002-36.20 This is a notification to withdraw our bid due to numerous discrepancies. Due to the irregularities we will withdraw our bid. I apologize for any inconvenience that this may have caused , and we look forward to bid in any future contracts. Sincerely , "/i67 Gary Garza Project Manager �'�. Riti rizess of Poor Quality remains. long after the Sweetness of a Low Price disappear.% WYLI E CITY COUNCIL W71 ACTION AGENDA COMMUNICATION ITEM NO 7 June 24, 1997 Issue Discuss and consider appointments to the Ambulance Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Dev. Corp. Board, Planning and Zoning Commission, Zoning Board of Adjustments and the Wylie Economic Development Corporation. Background The City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and obligations of the City. The City Council has prescribed the purpose, composition, function, duties, accountability and the tenure of each board, commission and committee. The City placed application forms for board and commission applications in both the Wylie News and the Citizens Newsletter. Applications were accepted through June 4, 1997. An interview panel consisting of three councilmembers was formed. The City Secretary notified applicants of their interview appointments. The Board and Commissions interviews were held Monday, June 9 and Tuesday, June 10. Councilmembers Joel Scott, John Mondy and Cleo Adams volunteered to serve on the interview panel and interviewed twenty two applicants. Applicants were asked questions such as: "What attracted you to Wylie?"; "What is your attitude toward growth?"; "What, if anything, would you change about Wylie?"; and "Why are you interested in serving on a board?" The panel was pleased with the overall experience of the interviews and impressed with the fact that most of the applicants had some type of professional degree. A majority of the group have lived in Wylie less than five years and are not only willing to get involved in the community, but had ideas to share with the panel. This process was helpful to the panel and offered them an opportunity to understand some of the visions the applicants have for the community. A description of each board or commission and their members with expiring terms are listed as follows: The Ambulance Advisory Board consists currently of three members who meet on an "as needed" basis and advise Council on ambulance services. Reta Allen is the only member with an expiring term. Action Agenda Item No 7 Page 1 The Construction Code Board consists of seven members who meet on an "as needed" basis to review building code requirements and questions the Building Official may pose before the board for recommendation. Plumbing, contractor and electrical experience is helpful. Frank Spignola and Kevin Altimier are the members with expiring terms. There was no response from them to continue to serve. The Library Board consists of seven members who meet on the 2nd Monday of every month and advise Council on library services and programs. They discuss policies, goals, guidelines, and special events related to the operation of the Library. The Board has no budget or administrative responsibilities. The members whose terms expire are: Shirley Burnett, Mary Conely and Pat Guess. The Parks and Recreation Board consists of seven members which meets on the 4th Monday of every month and advises the Council on acquisitions, maintenance, operation and use of parks, playgrounds and open spaces. They discuss policies, goals, guidelines, and special events related to the operation of the Parks and Community Center. The Board has no budget or administrative responsibilities. The members whose terms expire are: Kerry Carothers, Daniel Chesnut and Janice Neely. The Parks and Recreation Facilities Development Corporation consists of seven members which meets on an "as needed" basis. The purpose of the corporation is to authorize the expenditure of 4B Sales Tax Funds for projects approved by the City Council. This board consists of four members from Council, at least one board member from the Park Board, at least one member from the Library Board and/or one citizen. The expiring members are Kerry Carothers, Daniel Chesnut and Joel Scott. Planning and Zoning Commission consists of seven members that meets the 1st and 3rd Monday of every month to review rezoning applications, subdivision plats and site plans, plats, development plans and advises Council regarding comprehensive planning issues. While the Commission is only a recommending body, a recommendation of"denial" by this board requires a three-fourths vote of the Council for approval. The members whose terms expire are: Steve Ahrens, James Smith and Stuart Allison. James Smith has advised he does not want to serve another term. Zoning Board of Adjustments consists of five members and two alternates who meet on a "as needed" basis to consider applications for variances to zoning ordinance regulations. The board hears appeals regarding determinations of the Zoning Administrator, and considers action concerning non-conforming uses. The Board can only grant variances to provisions of the zoning ordinance if they pose a hardship to a particular piece of property due to some physical irregularity of that property. The board cannot grant variances based on financial hardship and cannot grant a variance to a land use. A decision of the Board of Adjustments can only be appealed to a court of record, which in Collin County is the district court. The members whose terms expire are: Mark Clark, Gerald Clark and Ray Capley. Action Agenda Item No 7 Page 2 Wylie Economic Development Corporation's primary role is to encourage economic development in the City of Wylie by using funds to assist new, prospective and existing businesses. These funds are collected in the form of a 'A cent sales tax authorized by the voters of Wylie in 1990. The five member board makes all decisions related to the use of these funds. The City Council must approve the annual budget and authorize expenditures over $50,000. John Yeager is the only member with an expiring term. Financial Consideration The board, commission and committee members are not compensated by the city as stated in the City Charter under Article 8, Section 3 B. These members are strictly volunteers from the community. Legal Consideration Under Article 8 of the City Charter, the City Council has the right to create, establish or appoint boards, commissions and committees as it deems necessary to carry out the functions and obligations of the city. No person shall be appointed to or serve on more than two boards, commissions or committees at any given time. Any person serving on the planning and zoning commission shall be precluded from simultaneously serving on any other board, commission or committee of the city. The qualifications and duties of the Planning and Zoning Commission are further explained in Article 9 of the City Charter. BoardLCommissi_on Recommendation N/A Staff Recommendation The Councilmember review panel will make recommendations to Council based on the interviews that were conducted June 9 and 10, 1997. Attachments List of applicants /84""- Prepared by evi ed y Fina ce City Ma ger Approval Action Agenda Item No 7 Page 3 APPLICANTS FOR BOARDS AND COMMISSIONS Willing to Serve Anywhere Heather Johnston PLANNING & ZONING - 1st Choice (3 expiring positions) Mark Clark Weldon Bullock Ray Capley *Stuart Allison Eric Hogue *Steve Ahrens 2nd Choice or Other Michael A. Smith Marie Routon ZONING BOARD OF ADJUSTMENTS - 1st Choice (3 expiring positions) Dwight Lancaster 2nd or Other Choice Weldon Bullock Gregory Alford Jeff McCoy *Ray Capley Floyd Parkinson Gary Starnes Stuart Allison Eric Hogue *Mark Clark CONSTRUCTION CODE BOARD (2 expiring positions) Gary Starnes (1st choice) Dwight Lancaster Gregory Alford (1st choice) PARK & RECREATION BOARD - 1st Choice (3 expiring positions) Floyd Parkinson Deborah Krom Gerald T. (Jay) Moore *Dan Chesnut *Kerry Carothers *Janice Neely Marie Routon 2nd or Other Choice Christopher Trout Gary Starnes Michael Smith LIBRARY BOARD - 1st Choice (3 expiring positions) *Shirley Burnett *Mary Conely *Pat Guess 2nd Choice Floyd Parkinson Marie Routon AMBULANCE BOARD - 1st Choice (1 expiring position) Sharon Trongaard Kurt Hall WYLIE ECONOMIC DEVELOPMENT CORP. - 1st Choice (2 expiring positions) Jeff McCoy Chris Trout Michael Smith *Kevin St. John *John Yeager 2nd or Other Choice Stuart Allison Eric Hogue *Denotes current member WYLIE CITY COUNCIL tV177 Worksession Presentation Item No 8 June 24, 1997 Presentation of Independent Audit of Fire Inspection Program. Worksession Agenda Item No 8 Page 1 Wylie Fire Department Fire Inspection Program Inspection Review This report reflects my findings concerning the Wylie Fire Department Fire Inspection Program. This information was gathered during the week of June 8, 1997. I am a Texas State Certified Licensed Fire Inspector/Fire Investigator with more than 20 years experience in the Fire Service. Randy Slack Sr. Fire Protection Specialist Plano Fire Department Plano, Texas June 16, 1997 I, Randy Slack, was contracted by the Wylie Fire Department as a consultant to review Wylie Fire Department Fire Inspection Program. I was requested to review Fire Inspection Reports and procedures for thoroughness and professionalism. The Fire Chief of the City of Wylie also requested that I conduct a Fire Safety Inspection at five (5) Wylie businesses. These businesses are listed below: 1. Wylie Flower and Gift 2. Western Auto 3. Wylie Hardware 4. American Molds/Acrylic and Injection 5. Lone Star Marble In general the Wylie Inspection Reports were in line with what I found during these inspections. The following information reflects my Fire Safety Inspection results concerning each business. WYLIE FLOWER AND GIFT Numerous electrical code violations/hazards exist. The owner was made aware of each code violation and showed concern. This business is well maintained and organized. It is evident that good housekeeping procedures are practiced. Considering the age of this structure, the fire safety hazards identified are minimal. WESTERN AUTO Combustible liquid products are being stored outside this business and are not In compliance with the 1994 Uniform Fire Code. Violations include, but may not be limited to: • Lack of proper container labeling/signage. • Location of containers to close to structure. • Lack of proper spill control, drainage control and secondary containment. • Lack of protection from vehicle traffic. • Lack of protection from trespassers and tampering of containers. This business is well maintained and organized. Good housekeeping procedures are obviously practiced. Wylie Fire Department Fire Inspection Program Inspection Review Page 2 WYLIE HARDWARE At the time of my fire inspection, this business showed no obvious fire hazards. This business appears to be well organized and clean. AMERICAN MOLDS/ACRYLIC AND INJECTION • Several portable fire extinguishers are in need of service. • Relocate and add one portable fire extinguisher. • Combustibles are to close to an open flame heating unit. • Large amounts of spray by-product, sawdust and plastic shavings are on the floor. • Spray booth filters are in need of replacement. • The spray booth fixed fire extinguishing systems are in need of their semi annual service inspection. • An additional fire hydrant is recommended to protect this business. • Testing and research continues involving the plastic 250 gallon totes. These totes are filled with a combustible liquid and may need to be separated inside a fire rated enclosure. This decision will be made in the near future. • Good housekeeping procedures need to be practiced on a daily basis in order to reduce the high volume of combustible by-product waste. Considering the total operations being conducted at this sight, it is obvious the owners are fire safety conscious. LONE STAR MARBLE • Storage room door for acetone must remain closed. • Remove all frayed and spliced electrical wiring and cords. • One portable fire extinguisher needs service and do not obstruct the location of portable fire extinguishers. Wylie Fire Department Fire Inspection Program Inspection Review Page 3 LONE STAR MARBLE - continued • Filters in the spray booth area are in need of replacing. Clean filters are to be used on a more regular basis. • Provide a fixed fire extinguishing system inside spray booth area • Smoking should not be allowed inside any structure where manufacturing takes place • Testing and research continues involving the plastic 250 gallon totes. These totes are filled with a combustible liquid and may have to be stored inside a fire rated enclosure. This decision will be made in the near future. The Fire Chief of the City of Wylie also requested that I review various Fire Inspection Reports on five (5) Wylie businesses. These businesses are listed below: 1. J & B Paint & Body 2. Wylie Middle School 3. Simmons Lumber 4. Business Offices 5. Wylie Muffler & Tire After reading these fire inspection reports, I found the written violations documented on each report to be legitimate according to the 1994 Uniform Fire Code. I have reviewed numerous fire safety reports which were written by the Wylie Fire Inspectors and found them to be thorough and correct. RECOMMENDATIONS The Wylie Fire Department Inspection Program is a relatively new program with young new fire inspectors. These fire inspectors may require many hours of actual fire inspections and communication opportunities to polish their skills of diplomacy and tact. If classes are available to teach these skills, it is recommended that they be allowed to attend. Compliance through cooperation is imperative. Wylie Fire Department Fire Inspection Program Inspection Review Page 4 RECOMMENDATIONS -continues( Misunderstandings are often the key for non-compliance and frustrated business owners. Good communication of the benefits of fire safety and why the corrections are important to business owners are vital. Every site-specific fire code violation need not be written on the inspection report. The inspectors should document the violation once and state that it was seen several times at numerous locations. The city fire inspectors have been very lenient, in working with the business owners, in allowing fire violations to continue. The inspectors should be less lenient when major fire violations are present. If compliance is not achieved, then a fire code violation citation should be issued and supported by the appropriate city officials. Have a qualified on site observer to critique each fire inspector during their fire inspections and have each fire inspector witness fire inspections conducted by the qualified observer. This would allow both the observer and the inspectors to gain knowledge concerning communication skills, tact, diplomacy, negative positive body language and pre and post interview techniques. There have been many businesses in Wylie who have gained compliance in a timely manner concerning their fire inspection. They are to be commended. A new fire inspection program in communities where the Fire Code may not have been enforced in the past, will usually take time for business owners and responsible parties to adjust to such a program. A successful fire inspection program is imperative to help eliminate fire deaths and destruction. My overall rating of the Wylie Fire Department Fire Inspection Program is above average. Wylie Fire Department Fire Inspection Program Inspection Review Page 5 WYLI E CITY COUNCIL Worksession Presentation Item No 9 June 24, 1997 Issue Presentation and discussion of city-wide drainage study for the City of Wylie. The Hogan Corporation will make a presentation of the information covered in the drainage study, including rationale, methods, and specific project issues. The discussion period following the presentation will provide input and guidance needed to complete the study. Background The Hogan Corporation was authorized by the City Council to prepare an overall drainage study for the City to identify the major drainage basins, and to establish a general plan to be used as an aid for future development activities in the City. In addition, specific projects have been identified as part of the study along with the related costs, and a prioritization ranking. Currently, there are numerous significant drainage problems within the City. Many of these problems are due to deficient development standards from the past, substandard construction methods, and inadequate planning. The new overall drainage study references the City's Drainage Design Manual and provides direction for its implementation as required by the City's Subdivision Regulations. The purpose of this presentation is to gain input from the City Council with regard to the prioritization of each of the projects identified based on several different criteria, including: potential liability, damage to property, public health and safety issues, and engineering benefit/cost analysis. A general overview of urban drainage issues and storm water management procedures will be given. The presentation will include displays of the major drainage basins within the City and maps showing the local drainage areas and specific problem areas identified by the Study. A more detailed discussion of the individual drainage problems will be given outlining the problem, the cause, the recommended solution and the associated cost projections. Finally, each particular drainage project will be prioritized considering cost, age, number of complaints, monetary risk to private and public property, and any other consideration appropriate. The discussion portion of the presentation will be used to finalize the list of drainage projects and to adjust the prioritization list, if needed. The final report, maps, and project list will be finalized based on the input received during the discussion portion of the presentation. Worksession Agenda Item No 9 Page 1 Board Recommendations N/A Financial Considerations Financial issues will be discussed during presentation. No action by Council is required and no financial obligations will be made at this time. Cost projections will be presented for future budgetary planning purposes only. Legal Considerations N/A Staff Recommendations N/A Attachments Proposed Storm Drainage Improvements Project List - Project List will be made available at Worksession 4 r Prepared Re ed by Fina ce City M ager Approval Worksession Agenda Item No 9 Page 2