08-12-1997 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
August 12, 1997
7:00 p.m.
CALL TO ORDER
INVOCATION - Deacon Warner Washington, St. Anthony's Catholic Church
PLEDGE OF ALLEGIANCE
PRESENTATION
Outstanding Service Certificate- Michelle Rusk, Wylie Police Department
ACTION ITEM
1. Consider and Act Upon Appointing a Replacement to the Zoning Board of Adjustments
2. Consider and Act Upon Approval of an Ordinance of the City of Wylie, Amending the
Budget for Fiscal Year 1997, Beginning October 1, 1996 and ending September 30, 1997;
Repealing all Conflicting Ordinances; Containing a Severability Clause; and Providing for
an Effective Date
STAFF REPORTS
CITIZEN PARTICIPATION
EXECUTIVE SESSION
Hold Executive Session Under Sections 551.071 Consultation with Attorney; 551.072
Deliberations about Real Property; and 551.075 Conference With Employees To Receive
Information and Question Employees Regarding Pending Litigation, City of Parker v. City
of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial
District
RECONVENE INTO OPEN MEETING
Take Any Necessary Action as a Result of the Executive Session
ADJOURNMENT
Posted on this the 8th day of August, 1997 at 5:00 p.m.
WYLIE CITY COUNCIL
ACTION AGENDA COMMUNICATION
ITEM NO 1
August 12, 1997
Issue
Consider and act upon appointing a replacement to the Zoning Board of Adjustments.
Background
The City Charter authorizes the City Council to appoint members to serve on boards,
commissions and committees to help carry out the functions and obligations of the City. The
City Council has prescribed the purpose, composition, function, duties, accountability and the
tenure of each board, commission and committee.
On June 24, 1997 Council appointed Stuart Allison to the Zoning Board of Adjustments. Mr.
Allison has advised that due to business travel he will be unable to serve on this board.
Listed below is the description of the duties of a board member on the Zoning Board of
Adjustments.
Zoning Board of Adjustments consists of five members and two alternates who
meet on a "as needed" basis to consider applications for variances to zoning
ordinance regulations. The board hears appeals regarding determinations of
the Zoning Administrator, and considers action concerning non-conforming
uses. The Board can only grant variances to provisions of the zoning
ordinance if they pose a hardship to a particular piece of property due to some
physical irregularity of that property. The board cannot grant variances based
on financial hardship and cannot grant a variance to a land use. A decision of
the Board of Adjustments can only be appealed to a court of record, which in
Collin County is the district court.
Council may either appoint one of the alternates, Denise May or Ken Ryburn to fill the
unexpired term and name a new alternate or name a new member to fill the unexpired term.
The term will expire in 1999. During the application and interview process there were
individuals that listed a desire to serve on the Zoning Board of Adjustments. Their
applications are enclosed for review. They are Jeff McCoy, Floyd Parkinson, Weldon Joe
Bullock and Alan Odom.
Financial Consideration
. The board, commission and committee members are not compensated by the city as stated
in the City Charter under Article 8, Section 3 B. These members are strictly volunteers from
the community.
Action Agenda
Item No 1
Page 1
Other Consideration
Under Article 8 of the City Charter, the City Council has the right to create, establish or
appoint boards, commissions and committees as it deems necessary to carry out the
functions and obligations of the city. No person shall be appointed to or serve on more than
two boards, commissions or committees at any given time. Any person serving on the
planning and zoning commission shall be precluded from simultaneously serving on any other
board, commission or committee of the city.
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachments
Boards & Commission Applications
524-A161‘144- 445p._
Prepared by Re ' ed by Finan e City Mana r Approval
Action Agenda
Item No 1
Page 2
(Plikl./°,et)61°1\
CITY OF WYLIE
BOARD&COMIIIISSION APPLICATION
Please print or type.'Return completed application before !
May.28 to: City Secretary's Office, 2000 Hwy. 78
North,Wylie,Texas 75098
Board or Commission of first,second and third choice:
- Planning and Zoning Commission
Zoning Board of Adjustments
-Library Board -
Ambulance Advisory Board
1 Wylie Economic Development Corporation
Construction Board
Parks and Recreation Board . . .
Full Name: JG-e-r-r /yf C/ -
Home Address: 020.5-
City,St,Zip.: W /i-t• 77 7607e
Home Phone: -Z 51/D
Business Address: -co /I;Ce',,.t,sr/ L jy PA360
City,St,Zip: pL/}/yo ' 7`X 73 6 74 —
Business Phone: g7a2 5-AS $'63 )
Resident of Wylie for . 3 - years
Are you a qualified voter in the City of Wylie?
Why do-you desire to serve on these boards'Lf wzrA to _
tkrEe 44'4etive ?Lk in"..s-Accin l�//,d,"Fvfo.r bakavt
v A (s4,//s to,./cl a:d;.Y d��/s;o,v nr�k ..
List any special skills or qualifications: 8,8.p. i=/NA,u! - -
Six y.eits .i.v-lone/;a/ Ie„"viva ,1,1SO,oOD
Lo4/i AL-thraty. - t_
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��. f Date
•
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SAFECO
CREDIT COMPANY
SAFECO CREDIT COMPANY,INC.
500 N.CENTRAL EXPY.,STE.300
PLANO,TX 75074.6770
JEFF C.MCCOY
CREDIT ANALYST
(972)516-8630
1j FAX: (972)516-8662
WATS:(800)882-8045
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CITY OF WYLIE
BOARD&COM LSSIONAPPLICATION
• Please print or type. Return completed application before
May 28 to: City.Secretary's Office, 2000 Hwy. 78
North,Wylie,Texas 75098
Board or Commission of first,second and third choice:
- Planning and Zoning Commission
Zoning-Board of Adjustments
J... Library Board - • -
• Ambulance Advisory Board
Wylie Economic Development Corporation •
• -. Construction Board
Pa_rks and Recre on Board -
Full Name: Floyd ' rL, r o:)
Home Address:. d o.6 ig r ow l o u N l2
City,St,Zip:ti y f; c TA 7So`j b' • "
Home Phone: 9 7 . - y a- S o 73 -
Business Address:ivo,tt 1, 22 a) Lc.kc s:.i e 6k&•
city,St,Zip: W.Cti ,6 ro,✓ /X , 7.5oS3
Business Phone: C(7 a-.6 y i-3 I a.oZ •
Resident of Wylie for years
Are you a qualified voter in the City of Wylie? y 6S
Why do you desire to serve on these boards? ' _ -
lYY}eresle) i h tke croJidt,.= ef-kci 1,14,•
W4.+t• 5b Pa.,etc fok1 n cer.+n,ow�1rt c'G
- List any special skills or qualifications: Corn f o}e,
Lrl evc-i•e . •le4 r►- P/aye/
Signa e - Date
lArt ik CP
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6K4fri
CI 0 - WYLIE Full `
Name: C,�I E Lpo/J JOG BL► t-t_OC_K,
Boards & Commission Application
Home Address: 1 5?20 (l cnt 1-/-- KD ,
Please print or type, return completed
application to: City,State,Zip: (,6 YLi El 'Tx, — 750ctW
City Secretary's Office Business Address: PET!R eh.
2000 Hwy.78 North
Wylie,Texas 75098 City, State,Zip: ---_
Board or Commission Home Phone:4 4-2-2 2151 Work#: --
(indicate first,second, and third choice) - Resident of Wylie for 2 Years
Planning and Zoning Commission Are you a qualified voter in the City of Wylie? ye:S
•
1.1 Zoning Board of Adjustments Please list any special skills or qualifications:
—
xx��22 QUA tz/z S-e�t-c�tc .r� Al� Library Board Q.d- Y,,�,z �fj` uhz
"6-Ciii.
W dryou desire to se on these ards?
Ambulance Advisory Board U1 `
,:rife_,,v___
Cl Construction Code Board ► \J
0Parks and Recreati .�U � , (--- .NI -�
on Board Signature
Wylie Economic Development Corp. Board •
Date
Zoning Board of Adjustments
Consists of 5 members and 2 alternates who meet Construction Code Board
on an "as needed" basis to consider applications Consists of 7 members who meet on an "as
for variances to zoning ordinance regulations. The needed" basis to review building code
board hears appeals regarding determinations of requirements. Plumbing, contractor, and electrical
the Zoning Administrator, and considers action experience helpful.
concerning non-conforming uses.
Ambulance Advisory Board
Library Board Consists of 3 members who meet on an "as
needed"
Consists of 7 members who meet on the 2nd services.basis and advise Council on ambulance
Monday of every month and advise the Council on
library services and programs.
Planning and Zoning Commission
Parks and Recreation Board A 7 member board that meets the 1st and 3rd
• Monday of every month to review rezoning
A 7 member board which meets the 4th Monday of applications, subdivision plats and site plans, and
every month and advises the Council on advise Council regarding comprehensive planning
acquisitions, maintenance, operation and use of issues.
parks,playgrounds,and open spaces.
Wylie Economic Development Corp. Board
Consists of 5 members who meet the third
Tuesday of each month and recommends to
Council funding priorities to assist new, prospective
and existing businesses_
CITY OF WYLIE
BOARD&COMMISSION APPLICATION
Please print or type. Return completed application before
May 28 to: City Secretary's Office, 2000 Hwy. 78
North,Wylie,Texas 75098
Board or Commission of first,second and third choice:
Planning and Zoning Commission 7— Zoning Zoning Board of Adjustments
Library Board
Ambulance Advisory Board
Wylie Economic Development Corporation
3 Construction Board
Parks and Recreation Board
Full Name: g',IIy A 140 O6(al CAlRn
Home Address: 631 Bu rGEl c In t Ir e
city,st,zip: Wylie} T7 7'0cl$
Home Phone: 97Z- 4'42- 0757
Business Address: 5-0 O N. C.e4 fa E s p y
City,St.,Zip: P1a n D, TX 7 5074
7
Business Phone:A//A —New EmfloyPe •rf At;s
Resident of Wylie for 0 years-move i." dale 6-2$-97
Are you a qualified voter in the City of Wylie? 14l0
Why do you desire to serve on these boards? , • •
4)itrckac:.5 p,'y -Arsf Iwo a he le ;it Wyl;e
Z din ,IC[y GoArPfnnet i✓A r»a;4+o;«i49 my ,:peely/ valme.
List any special skills or qualifications:2 have a. cdla- .ylesye ;n
r;nMce * a Texas Real rS1a1P LIcewse .
Signature Date
WYLIE CITY COUNCIL
ACTION AGENDA COMMUNICATION
ITEM NO 2
August 12, 1997
Issue
Consider and act upon approval of an ordinance of the City of Wylie, amending the budget
for Fiscal Year 1997, beginning October 1, 1996 and ending September 30, 1997; repealing
all conflicting ordinances; containing a severability clause; and providing for an effective date.
Background
Assumptions that form the basis of revenue and expenditure projections are made in August
preceding adoption of the budget in September. The mid-year and final-year review process
enables the City to determine the validity or accuracy of the assumptions. The process also
contemplates that the City operates in a dynamic environment and that actions are required
to appropriately respond to the change in conditions.
The proposed budget amendments consist entirely of operating amendments to various
departmental budgets in the General and Utility Funds. All of the proposed amendments are
detailed in various attachments.
The funding for the Long Term Disability Insurance is included in the original FY1997 Budget
in the Combined Services departmental budgets in the General and Utility Funds. Per the City
Charter it takes Council approval to transfer appropriations between departmental budgets
and the budget amendments for these insurance transfers (Attachment 2) reflect the
necessary redistribution of funds.
Financial Considerations
GENERAL UTILITY
FUND FUND
Mid-Year Amended $ 944,750 $ 974,480
Budget Ending Balance
Less Increases in (160,630) (12,770)
Revenues&
Expenditures
Final Amended Budget $ 784,120 $ 961,710
Ending Balance
Action Agenda
Item No 2
Page 1
MID-YEAR FINAL AMENDED
AMENDED BUDGET BUDGET
Total Expenditures $ 13,956,340 $ 14,149,040
Total Revenues $ 12,543,460 $ 12,562,760
Net Increases in Expenditures $ 192,700
Net Increases in Revenues $ 19,300
Other Considerations
In the City Charter under Article 7 Municipal Finance, Section 4: Amendments After Adoption:
"If, during the fiscal year, the city manager certifies that there are revenues available for
appropriation in excess of those estimated in the budget, the city council may make
supplemental appropriations to fund other appropriations as desired."
Board/Commission Recommendation
N/A
Staff Recommendation
It is recommended that the City Council approve the amendments as proposed and adopt the
ordinance amending the Fiscal Year 1996-97.
Attachments
Combined Summary
Summary of Proposed Budget Amendments
Proposed Final Budget Amendments - Narrative
Final-Year Budget Ordinance
•
Prepared by Revi ed by Financ City Mana Approval
Action Agenda
Item No 2
Page 2
Attachment 1
CITY OF WYLIE
PROPOSED FY 96/97 FINAL BUDGET AMENDMENTS
August 12, 1997
COMBINED SUMMARY
1996.97 1996-97
ALL FUNDS(1) ALL FUNDS(1) NET CHANGE
MID-YR AMENDED GENERAL UTILITY FINAL AMENDED For Purposes
BUDGET FUND FUND BUDGET of Comparison
BEGINNING BALANCES 5,712,840 n/a n/a 5,712,840 n/a
REVENUES:
Ad Valorem Taxes 2,721,360 (15,030) 2,706,330 (15,030)
Sales Taxes 1,087,430 7,250 1,094,680 7,250
Franchise Fees 562,500 32,980 595,480 32,980
Licenses and Permits 135,000 (29,000) 106,000 (29,000)
Intergovernmental 570,500 7,100 577,600 7,100
Service Fees 3,595,150 17,000 3,612,150 17,000
Court Fees 220,000 5,000 225,000 5,000
Interest&Miscellaneous Income 282,530 (6,000) 276,530 (6,000)
Bond Proceeds 2,700,000 0 2,700,000 0
Transfers from Other Funds 668,990 0 668,990 0
TOTAL REVENUES 12,543,460 19,300 0 12,562,760 19,300
EXPENDITURES:
General Government 1,758,680 118,220 1,876,880 118,220
Public Safety 1,662,560 60,410 1,722,970 60,410
Urban Development 209,340 500 209,840 500
Streets 591,820 300 592,120 300
Community Services 442,350 500 442,850 500
Utilities 1,608,240 0 12,770 1,621,010 12,770
Debt Service 1,718,480 0 1,718,480 0
Capital Projects 5,013,770 0 5,013,770 0
Economic Development 282,130 0 282,130 0
Transfers to Other Funds 668,990 0 668,990 0
TOTAL EXPENDITURES 13,956,340 179,930 12,770 14,149,040 192,700
ENDING BALANCES 4,299,960 4,126,560
NET CHANGE TO ENDING FUND BALANCE ($160,630) ($12,770) (5173,400) ($173,400)
TOTAL REVENUES $ 12,562,760
NET DECREASE(INCREASE)IN FUND BALANCE: Mid-year Amended Budget 1,412,880
Final Amendments to Budget 173,400
TOTAL APPROPRIABLE FUNDS $ 14,149,040
(1) All funds are induded in the"Mid-year"Amended Budget and August'97 Amended Budget columns. However,
individual fund columns include only the funds that are affected by proposed budget amendments.
C:\DATA-PAM\BUDGEf97 AMENDo2\BDAM97FI.WK4 08/07/97
Attachment 2
CITY OF WYLIE
SUMMARY OF PROPOSED FINAL BUDGET AMENDMENTS FY 96/97
August 12, 1997
DEPARTMENT DEPARTMENT Long-term Other DEPARTMENT DESCRIPTION OF
BUDGETS Disability Ins. Amendments NET BUDGET OTHER AMENDMENTS
as Amended Mid-year Reallocation INCREASE(DECREASE) INCREASES(DECREASES)
GENERAL FUND
Revenues:
Ad Valorem Taxes 2,141,030 0 (15,030) (15,030)
Sales Taxes 543,950 0 7,250 7,250
Franchise Fees 562,500 0 32,980 32,980
Licenses&Permits 135,000 0 (29,000) (29,000)
Intergovmt'I.Rev. 70,500 0 7,100 7,100
Service Fees 485,300 0 17,000 17,000
Court Fees 220,000 0 5,000 5,000
Int.&Misc.Rev. 108,600 0 (6,000) (6,000)
Sub-total 4,266,880 0 19,300 19,300
Expenditures:
City Council 59,190 0 0
City Manager 172,870 300 300
City Secretary 78,270 100 1,550 1,650 Election Fees(for KCS issue)
Municipal Court 102,610 100 100
Finance 365,730 600 600
Facilites&Fleet 80,780 100 100
Combined Svcs 836,270 (5,000) 8,540 3,540 Underground Storage Tanks @ Old Service Center
4,000 4,000 Voice Mail(General Fund Portion)
2,230 2,230 Mail Machine(General Fund Portion)
105,700 105,700 Legal Costs-Parker Suit On excess of$10,000 escrow)
Police 1,085,190 1,800 16,910 18,710 COPS Grant(Salaries-2 mos.,Hiring costs,Equipment)
41,000 41,000 Overtime
Fire 503,070 600 600
Animal Control 59,120 100 100
Community Dev 209,340 500 500
Streets 569,380 300 300
Parks&Rec 197,000 300 300
Library 169,910 200 200
Transfers Out 95,000 0 0
Sub-total 4,583,730 0 179,930 179,930
UTILITY FUND
Expenditures:
Utility Admin. 144,990 300 300
Utilities 499,200 500 500
Utility Billing 176,450 200 200
Combined Svcs 2,095,280 (1,000) 8,540 7,540 Underground Storage Tanks ra Old Service Center
2,230 2,230 Mail Machine(Utility Fund Portion)
2,000 2,000 Voice Mail(Utility Fund Portion)
Sub-total 0 12,770 12,770
08/07/97
BDAM97FN.WK4
Attachment 3
PROPOSED FINAL-YEAR BUDGET AMENDMENTS
FISCAL YEAR 1996-97
NARRATIVE
General Fund:
City Secretary
• $1,550 is needed to increase the budget for Election Expense to $5,000. Collin
County has estimated that the cost to conduct the special election on September
20, 1997 for the KCS proposals will cost approximately $5,000.
Combined Services - General Fund
• $8,540 for General Fund portion to complete the process for the removal of the
underground storage tanks (UST) at the Old Service Center. Costs were incurred
for drilling wells and taking samples at the site, lab testing of samples, and
evaluation of the results of the closure of the UST site.
• $4,000 for the General Fund portion of the cost for the voice mail communication
system. The system was purchased to enhance communication with the City
Council, public, and within the city staff.
• $2,230 for the General Fund portion of the replacement cost of a postage metering
and envelope sealing machine. The machine was approximately ten years old and
no longer could be adjusted to the necessary operating specifications.
• $105,700 to budget for costs incurred to date for the City of Parker Lawsuit. This
amount is net of the $10,000 Campbell escrow.
• Reallocation of the Long Term Disability Insurance budget ($5,000) from Combined
services to the departmental budgets.
Police Department
• $12,160 to budget for Personal Services and benefits costs for the hiring of two
patrol officers starting in August under the COP Grant.
• $750 to advertising for the two COP Grant positions.
8-12-1A.WPD 1
Attachment 3
Police Department-continued
• $3,000 for Wearing Apparel & Equipment for the above new positions.
• $1,000 for Special Services (polygraph, physicals, psych testing) for the above new
positions.
• $41,000 to increase the Overtime budget to $102,500. The additional funding is
necessary to provide for mandatory training, vacancies, and personal leave while
maintaining the standard of two (2) officers on the street at all times.
Utility Fund:
Combined Services - Utility Fund
• $8,540 for the Utility Fund portion to complete the process for the removal of
underground storage tanks at the Old Service Center. See the above detail in the
General Fund narrative.
• $2,000 for the Utility Fund portion of the voice mail communication system.
♦ $2,230 for the Utility Fund portion to replace the postage metering and envelope
sealing machine.
• Reallocation of the Long Term Disability Insurance budget ($1,000) from Combined
Services to the departmental budgets.
8-12-1A.WPD 2
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET
FOR THE FISCAL YEAR 1997 BEGINNING OCTOBER 1, 1996 AND ENDING
SEPTEMBER 30, 1997, BY AMENDING ORDINANCE NO. 97-9; REPEALING ALL
CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has heretofore adopted Ordinance No. 97-9 adopting a Budget
and appropriating resources for Fiscal Year 1997(FY 97), beginning October 1, 1996 and ending
September 30, 1997; and,
WHEREAS, the Staff has presented information to the Council concerning the actual income
and expenses for the first half of FY 97 and made comparisons of such information to the
heretofore budgeted projections; and,
WHEREAS, based upon such review the Staff has recommended to the Council that certain
amendments to the Budget, as hereinafter set forth, be made to facilitate operation and
administration of the operations of the City for the balance of FY 97; and,
WHEREAS, the Council has the authority to make amendments to the City Budget under
Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the Council has determined that the proposed amendments to the FY 97 Budget,
with the revenues and expenditures therein contained, is in the best interest of the City and
therefore desires to adopt the same by formal actions;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, as follows:
SECTION I
The proposed amendments to the FY 97 Budget of the City of Wylie, as heretofore adopted
by Ordinance No. 97-9, as summarized in Attachment 1 which is attached hereto and fully
incorporated herein by reference, be, and the same hereby are, completely adopted and approved
as amendments to the said FY 97 Budget.
1
SECTION II
All portions of the existing FY 97 Budget and Ordinance 97-9, except as specifically
herein amended shall remain in full force and effect, and not be otherwise effected by the adoption
of this amendatory ordinance.
SECTION III
Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be
adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of
this ordinance as a whole or any part or provision thereof, other than the part or parts as declared
to be invalid, illegal, or unconstitutional.
SECTION IV
This ordinance shall be in full force and effect from and after its adoption by the City Council
and publication of its caption as the law and the City Charter provide in such cases.
SECTION V
That all other ordinances and code provisions in conflict herewith are hereby repealed to the
extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not
in conflict herewith shall remain in full force and effect.
SECTION VI
The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not
be construed as abandoning any action now pending under or by virtue of such ordinance; nor
shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or
to accrue, nor as effecting any rights of the municipality under any section or provisions of any
ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this
12th day of August, 1997.
By
2
James D. Swartz
Mayor
ATTEST:
Susan Shuler
City Secretary
3