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09-23-1997 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex September 23, 1997 6:30 p.m. CALL TO ORDER EXECUTIVE SESSION Hold Executive Session Under Sections 551.072 Deliberations about Real Property; and 551.075 Conference With Employees To Receive Information and Question Employees Regarding Animal Shelter and City Service Center RECONVENE INTO OPEN MEETING Take Any Necessary Action as a Result of the Executive Session INVOCATION - Rev. Robert Rueter, First Christian Church PLEDGE OF ALLEGIANCE PROCLAMATIONS Proclamation Declaring Week of October 5 - 11 1997 as "Fire Prevention Week" Proclamation Declaring Week of October 5 - 11, 1997 as " 4-H Week" Proclamation Declaring Week of October 6 - 10, 1997 as "Pirate Spirit Week" PRESENTATION Presentation by the Police Department and Municipal Court on the "Tobacco Law" CANVASS OF SPECIAL ELECTION 1. Receive Canvass of Election for the September 20, 1997 Special Election 2. Consider and Act Upon Approving an Ordinance Accepting the Canvass of Election for the September 20, 1997 Special Election CONSENT AGENDA 3. Consider and Act Upon Approval of the Minutes from the September 9, September 11 and September 16, 1997 Council Meetings 4. Consider and Act Upon the City of Wylie's Vote for Region 13 Trustee for the Board of Trustees of the Texas Municipal League Group Benefits Risk Pool ACTION ITEMS 5. Consider and Act Upon Approval of an Ordinance Adopting a Budget and Appropriating Resources for FY 98, Beginning October 1, 1997 and Ending September 30, 1998 6. Consider and Act Upon Approval of an Ordinance Establishing the Tax Rate/Levy for 1997 and for the Fiscal Year 1997-1998 Budget 7. Consider and Act Upon Approval of a Rate Increase and Adoption of an Ordinance Establishing the New Rates for Residential and Commercial Solid Waste Collection 8. Hold the Second of Two Public Hearings for the Annexation of Lots 6, 7, and 8 of the Wylie Ranch East Commercial Park September 23, 1997 Council Meeting Agenda (Cont.) 9. Hold a Public Hearing to Receive Comments on the Improvements to Street Drainage and Sewer System and Consider and Act Upon the Approval of an Ordinance Levying Assessments Against Various Persons and Their Property for the Proportional Cost of Improvements in the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park Subdivisions 10. Consider and Act Upon Awarding a Contract for the Construction of a New 20" Water Transmission Main and Related Utility Improvements Along FM 544 STAFF REPORTS CITIZEN PARTICIPATION ADJOURNMENT Posted on this the 19th day of September, 1997 at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 WYLIE CITY COUNCIL CANVASS OF SPECIAL ELECTION September 23, 1997 Item No 1 Receive Canvass of Election for the September 20, 1997 Special Election Canvass of Special Election Agenda Item No 1 Page 1 WYLIE CITY COUNCIL P/ .11 CANVASS OF SPECIAL ELECTION September 23, 1997 Item No 2 Consider and act upon approving an Ordinance accepting the Canvass of Election for the September 20, 1997 Speical Election. Canvass of Special Election Agenda Item No 2 Page 1 • WYLIE CITY COUNCIL CONSENT AGENDA ITEM NO 3 September 23, 1997 Consider Approval of the Minutes for September 9, September 11, and September 16, 1997. Consent Agenda Item No 3 Page 1 WYLIE CITY COUNCIL CONSENT AGENDA COMMUNICATIONt1/1 ITEM NO 4 September 23, 1997 Issue Consider and act upon the City of Wylie's vote for Region 13 Trustee for Board of Trustees of the Texas Municipal League Group Benefits Risk Pool. Background The TML Group Benefits Risk Pool bylaws provide three (3) year staggered terms for Trustees. The term for the Trustee from Region 13, (City of Wylie is included in region 13) will expire on October 1, 1997. All Pool members from an affected region have the opportunity to submit nominations for the coming term. Nominees must be either an elected official or an employee of the affected city who holds a position of department head or above; works 20 hours per week for an incorporated city and is paid by city funds, and may be hired and fired only by another incorporated city official or by the incorporated city's governing body. The City of Wylie did not submit a nomination. The City has however, received communication from Kathryn Usrey, Director of Human Resources for the City of Carrollton soliciting your vote. Ms. Usrey has served for the past year as a trustee, filling an unexpired term. She is now a nominee for the term beginning October 1, 1997. The City of Carrollton's health insurance is self-funded, administered by TML GBRP. City Manager, Mike Collins has received a communication from Greg Vick, City Manager of the City of Cedar Hill regarding the TML trustee election. Mr. Vick is soliciting our vote for a write-in candidate from Cedar Hill; Terri Watts, Human Resources Manager for Cedar Hill. Mr. Vick states two of the three nominees' cities do not use the risk pool for health insurance. He feels pool members would be better served by a trustee who is financially interested in the rates, services and overall condition of the pool. The staff has no knowledge concerning the other two nominees. Ballots must be returned to TML by close of business on September 30, 1997. Other Consideration N/A Consent Agenda Item No 4 Page 1 Financial Consideration N/A Board/Commission Recommendation N/A Staff Recommendation N/A Attachments Memorandum from Greg Vick, City Mgr., City of Cedar Hill to TML GBRP Letter from Kathryn Usrey, Director of Human Resources, City of Carrollton City Listing - Region 13 Ballot te 77146144.'1 Prepared By Finan Dept. Approv City Manager Approval Consent Agenda Item No 4 Page 2 09/15/97 15:22 CITY OF CEDAR HILL y 94424302 NO.672 001 --t • MEMORANDUM �_ > 11: H i t . DATE: September 15, 1997 TO: TML Region 13 Group Benefits Risk Pool Members FROM: Greg Vick SUBJECT: Region 13 Trustee Election After discussions with several cities, the City of Cedar Hill has decided to propose a write-in candidate for this position. Two of the three nominees do not use the pool for health insurance. We believe it is in the best interest of the pool and its Region 13 members to have a trustee who is financially interested in the rates, services, and overall condition of the pool. Terri Watts will represent those who have a major financial interest in the pool because Cedar Hill purchases all of its health and dental insurance from the pool. Attached is her abbreviated biography. We would appreciate a write-in vote for Terri Watts. To be counted, ballots must certify that the vote was taken at an official meeting of the governing body. Ballots must be received by the Board Secretary by the close of business on September 30, 1997. Ballots are to be mailed to the address below in an envelope clearly marked`BALLOT". Catherine Brown Fryer Bickerstaff,Heath, Smiley 1700 Frost Bank Plaza 816 Congress Avenue Austin, TX 78701-2443 Thank you for your consideration. For more information, please call the following: Terri Watts 972-291-5112 Mayor Rob Franke 972-341-8304 Greg Vick 972-291-5103 From the desk of: Post-it"Fax Note 7671 Date el, j1 a of-� Greg Vick,City Manager Pagea nCity of Cedar Bill To 1,., co moot LJ F•o 1^Q��}i P.O.Box 96 Phone+� CO. �� I Cedar Hill,TX 75106 Phone _ , Ph: 972-291-51t)3 Fox# z„bd\.. 1 �,1 Fax: 972-291-5107 —L7u'�Fax# From:Greg Vick To:Michael Collins Date:9/12/97 Time:4:59:16 PM Page 1 of 1 Write-in Candidate Biographical Summary Terri Watts Human Resources Manager, City of Cedar Hill. Prior Position: Personnel Manager, Trinity River Authority(TRA). Relevant experience includes contracting with the TML - GBRP for health and dental insurance, serving as fund contact and local administrator of both insurance plans, conducting bids in accordance with State requirements for health and dental insurance, and administering TRA's self-insured health program. Education: Masters in Public Administration, University of Texas at Arlington, Bachelor of Science in Political Science, Texas A&M University. Professional Affiliations: Texas Municipal Personnel Association , Society of Human Resource Management, North Texas City Manager's Association. O1RRORTON September 12, 1997 Ms. Barbara LeCocq Personnel Analyst City of Wylie P 0 Box 428 Wylie, TX 75098 Dear Ms. LeCocq, As a member of the Texas Municipal League Group Benefits Risk Pool, you have the opportunity to vote on your Board Representative. This is the year for Region 13 to vote. Your vote must be done by Council action and must be received by TML no later than September 30, 1997. Please contact TML if you have not received your ballot yet. I was appointed to fill the unexpired term last September and have served for the past year. For the past eleven years I have served as the Human Resource Director for the City of Carrollton. Part of my responsibility is to administer the City's self-funded benefit plan. Currently, I am the only Human Resource person serving on the board and one of few who have the responsibility for day-to-day administration of benefits in an organi- zation. This allows me to bring a different perspective to the table in our board meetings. I understand very clearly the impact benefit decisions can have on employee relations in an organization. I also understand the importance of sound management of the pool. I would appreciate your vote in this election. I would welcome the opportunity to put my learning experiences of this past year on the board to even greater benefit to Region 13 for the next three years. If you have any questions about my qualifications or background, please feel free to call me at 972/466-3093. Sincerely, Kat UsrL y Director of Human Resources - City of Carrollton, TX HUMAN RESOURCES • 1945 E.Jackson Road • P.O.Box 110535 • Carrollton,TX 75011-0535 • 972/466-3090 • Fax:972/466-4789 City Listing - Region 13 Addison Pottsboro Bells Princeton Blue Ridge Quinlan Carrollton Savoy Cedar Hill Seven Points Celina Southmayd Collinsville Sunnyvale Crandall The Colony Denison Tom Bean Edgewood Trenton Fairview Van Farmersville Van Alstyne Ferris Waskom Grand Prairie - Waxahachie Grand Saline Whitesboro Gun Barrel City Whitewright Gunter Wylie Howe Italy Kaufman Lucas Mesquite Midlothian Milford Palmer Parker 09/15/97 15:23 CITY OF CEDAR HILL - 94424302 NO.672 D03 TML GROUP BENEFITS RISK Pool, DEDICATED TO SERVICE BALLOT TEXAS MUNICIPAL LEAGUE GROUP BENEFITS RISK POOL BOARD OF TRUSTEES Term of Office: October 1, 1997-October 1,2000 TML Region 13 Kathryn Usrey,Director of Human Resources,City of Carrollton Tom Donaldson,City Manager,City of Gun Barrel!City Richard Fregoe,Councilmember,City of Grand Prairie Terri Watts (write-in), Human Resources Manager, City of Cedar Hill I certify that this ballot is cast in accordance with official action taken at a duly called meeting on ,1997. Signature Title Entity • WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 5 September 23, 1997 Issue Consider and act upon approval of an ordinance of the City of Wylie, adopting a budget and appropriating resources for Fiscal Year 1998, beginning October 1, 1997 and ending September 30,1998. Background The General Fund includes a tax rate increase of one cent which will generate additional revenues of approximately $42,000. The tax rate increase will be used to help support the increase in service level demands by the public and the capital equipment needs of the city. This tax increase will also demonstrate to the bond rating agencies the City Council's commitment to responsible fiscal policy. This commitment may be especially important in light of the proposed draw down in the reserves of the General and Utility Funds. The purpose of the draw down in General Fund reserves is to fund the storm drainage improvements to Kreymer Lane ($265,000) and the Wylie Ranch East Residential subdivision ($52,950). Approximately $26,210 or fifty (50) percent of the costs for the drainage improvements to Wylie Ranch East residential subdivision will be recovered through property assessments. The reduction in the Utility Fund reserves is the net result of increased debt service, capital spending for capital equipment and the addition of sewer lines in the Wylie Ranch East Residential and Commercial Park subdivisions. The total costs of the sewer lines in the Wylie Ranch East subdivisions will be $92,420 and approximately $46,210 or fifty (50) percent will be recovered through property assessments. The total cost of drainage and sanitary improvements to the Wylie Ranch East subdivisions is $145,380 of which approximately $72,690 will be recovered from property owners. There are no water or sewer rate increases included in the Utility Fund budget for Fiscal Year 1997-98. The attached summary of all operating and capital funds includes the budgets for the Wylie Economic Development Corporation and the Wylie Parks and Recreation Facilities Development Corporation. Action Agenda Item No 5 Page 1 Financial Considerations For all budgeted funds, the projected totals for revenues and expenditures are $9,711,000 and $13,599,260 respectively. Projected expenditures will be $3,888,260 greater than budgeted revenues for all funds. The net $3,888,260 spending in excess of revenues is primarily due to expenditures of$3,668,670 in bond monies for capital projects and $371,750 in deficit spending in the City's principal operating funds. The General Fund expenditures are $253,670 greater than revenues and this will result in a decrease to fund balance by that amount. The Utility Fund will have a decrease in fund balance (working capital) of$118,080. The budgeted ending fund balance for the General Fund in FY1998 is $628,410. This amount equates to a reserve of 12% of budgeted expenditures. A minimal acceptable level of reserves to the bond rating agencies for a general fund would be from 10% to 12% for a city experiencing rapid growth. The budgeting ending fund balance (working capital) for the Utility Fund in FY1998 is $956,660. This amount equates to about 114 days of operating expenses on hand. Generally accepted standards establish that 90 days is acceptable and 120 days is very good. Legal Considerations Article 7, Section 3(D) of the Home Rule Charter states that if the city fails to adopt the budget by the twenty-seventh day of September, the amounts appropriated for operation during the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month to month basis. A tax rate ordinance for the Fiscal Year 1997-1998 must be adopted to support this budget. Staff Recommendation It is recommended that the City Council adopt the Fiscal Year 1997-1998 budget as presented. Attachments Ordinance Adopting a Budget and Appropriating Resources for FY1998 Exhibit A - Summary of Revenues, Expenditures and Changes in Fund Balances e )11:t,ttt, 6ee4,K:d. Prepared by Revi d by Finan City Manager Approval Action Agenda Item No 5 Page 2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR FISCAL YEAR 1998, BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Manager and staff have prepared and filed with the City Secretary a proposed Budget for operation of the City during Fiscal Year 1998; and, WHEREAS, the proposed budget appears to be in a form and substance which fully complies with all applicable provisions of the City Charter and State law, and, WHEREAS, the proposed budget has been available for public inspection and review, and, WHEREAS, the City Council has this date conducted a public hearing to receive input from the citizens of the City concerning the content of the budget; and, WHEREAS, the Council having considered the proposed budget at length, and having provided input into its preparation, has determined that the proposed budget, and the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal action; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I That the proposed budget of the revenue of the City and the expenses of conducting the affairs thereof, as summarized in the attached Exhibit A and fully incorporated herein by reference, be, and the same hereby is, completely adopted and approved as the Budget for the City for Fiscal Year 1998. SECTION II That the sum of THIRTEEN MILLION FIVE HUNDRED NINTY NINE THOUSAND TWO HUNDRED SIXTY DOLLARS ($13,599,260) is hereby appropriated out to the General, Community Park, Wylie Economic Development Corp., 4B Sales Tax, G.O. Debt Service, 4B Debt Service, Street, Service Center, 4B Capital Project, Utility, Utility Construction and Fleet Replacement Funds for payment of Operation Expenses and Capital Outlay of the operation and administration of the City according to the various purposes and intents therein described. SECTION III That specific authority is hereby given to the City Manager to transfer appropriations budgeted from an account classification or activity to another within any individual department or activity; and to transfer appropriations from designated appropriations to any individual department or activity as provided in the City Charter. SECTION IV Should any paragraph, sentence, sub-divisions, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION V This ordinance shall be in full force and effect from and after its adoption by the City Council pursuant to law and the City Charter. SECTION VI That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 23 rd day of September, 1997. By Jim Swartz Mayor ATTEST: Susan Shuler City Secretary EXHIBIT A" NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY'98 CITY OF WYLIE,TEXAS NOTICE IS HEREBY GIVEN, pursuant to Article VII Section 3 of the Wylie City Charter,that the Wylie City Council will conduct a public hearing on the proposed City budget for Fiscal Year 1998 on the 9th day of September 1997, at 7:00 p.m. in the Council Chambers of the Wylie Municpal Complex, 2000 SH78 North,Wylie,Texas. Copies of the proposed budget are available for inspection by the public at the Rita and Truett Smith Library,the City Secretary's Office and the City Manager's office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 1997-98 BUDGET SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS PROPRIETARY FUNDS GENERAL COMM. DEVELOP. 4B SALES G.O.DEBT 4B DEBT STREET 4B CAPITAL SERVICE UTILITY UTILITY FLEET TOTAL FUND PARK CORP. TAX FUND SERVICE SERVICE FUND PROJECTS CENTER FUND CONSTR. REPLACE. ALL FUNDS BEGINNING BALANCES $882,080 $860 $1,370,670 $146,100 $131,910 $162,000 $1,190,630 $755,670 $125,290 $1,074,740 $1,665,080 $254,430 $7,759,460 REVENUES: Ad Valorem Taxes 2,344,150 0 0 0 575,110 0 0 0 0 0 0 0 2,919,260 Non-property Taxes 562,200 0 280,500 280,500 0 0 0 0 0 0 0 0 1,123,200 Franchise Fees 607,390 0 0 0 0 0 0 0 0 0 0 0 607,390 Licenses and Permits 106,000 0 0 0 0 0 0 0 0 0 0 0 106,000 Intergovernmental 120,000 0 0 0 0 0 0 0 0 0 0 0 120,000 Service Fees 502,300 28,500 0 0 0 0 0 0 0 2,805,000 30,000 152,540 3,518,340 Court Fees 235,000 0 0 0 0 0 0 0 0 0 0 0 235,000 Interest&Miscellaneous Income 92,600 0 11,500 4,000 5,000 7,500 35,000 30,000 5,000 138,210 0 12,000 340,810 Assessments 26,480 0 0 0 0 0 0 0 0 0 0 0 26,480 TOTAL REVENUES 4,596,120 28,500 292,000 284,500 580,110 7,500 35,000 30,000 5,000 2,943,210 30,000 164,540 8,996,480 Transfers From Other Funds 250,000 0 0 10,000 0 136,560 317,960 0 0 0 0 0 714,520 TOTAL AVAILABLE RESOURCES 5,728,200 29,360 1,662,670 440,600 712,020 306,060 1,543,590 785,670 130,290 4,017,950 1,695,080 418,970 17,470,460 EXPENDITURES: General Government 1,706,840 0 0 0 0 0 0 0 0 0 0 0 1,706,840 Public Safety 1,821,090 0 0 0 0 0 0 0 0 0 0 40,000 1,861,090 Urban Development 230,140 0 0 0 0 0 0 0 0 0 0 0 230,140 Streets 587,930 0 0 0 0 0 0 0 0 0 0 0 587,930 Community Services 435,830 24,900 0 125,000 0 0 0 0 0 0 0 0 585,730 Utilities 0 0 0 0 0 0 0 0 0 1,811,150 0 10,000 1,821,150 Debt Service 0 0 0 0 576,530 136,560 0 0 0 1,000,140 0 0 1,713,230 Capital Projects 0 0 0 0 0 0 1,543,590 785,670 112,290 0 1,645,080 0 4,086,630 Market Reserve 0 0 0 0 0 0 0 0 0 0 0 0 0 Economic Development 0 0 292,000 0 0 0 0 0 0 0 0 0 292,000 TOTAL EXPENDITURES 4,781,830 24,900 292,000 125,000 576,530 136,560 1,543,590 785,670 112,290 2,811,290 1,645,080 50,000 12,884,740 Transfers to Other Funds 317,960 0 0 136,560 0 10,000 0 0 0 250,000 0 0 714,520 ENDING FUND BALANCE $628,410 $4,460 $1,370,670 $179.040 $135,490 $159,500 $0 $0 $18,000 $956,660 $50,000 $368,970 $3,871,200 Total Revenues $9,711,000 Net Decrease(Increase)in Fund Balance 3,888,260 Total Appropriable Funds $13,599,260 $13.599,260 Total Revenues $9,711,000 Net Decrease(Increase)in Fund Balance 3,888,260 Total Appropriable Funds $13,599,260 $13,599,260 WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 6 September 23, 1997 Issue Consider and act upon approval of an Ordinance establishing the tax rate/levy for 1997 and for the Fiscal Year 1997-1998 Budget. Background The proposed tax rate is $0.675 (cents) per $100 of assessed value versus $0.665 (cents) for the prior fiscal year, an increase of one cent ($0.01). Based on the current tax values this proposed increase will generate approximately $42,000 in new revenue. Attached is a Notice of Effective Rate 1997 Property Tax Rates in City of Wylie published in the Wylie News on July 30, 1997. This notice included the 103 % Effective Tax Rate of 68.199 cents and the 108 % Rollback Tax Rate of 69.550 cents. Since both of these rates are greater than the proposed tax rate of 67.5 cents the only hearing required by "Truth-in-Taxation" laws will be the September 9, 1997 hearings for the budget and tax rate. Financial Consideration This tax ordinance will generate new levies of$2,263,850 to the General Fund and $555,410 to the General Obligation Debt Service Fund. The revenue from Ad Valorem taxes is the primary service funding of the General Fund and represents approximately 48% of total General Fund Revenues. Other Consideration Article 7, Section 3(D.) Failure to Adopt, of the City's Home Rule Charter states that if the city fails to adopt the budget by the twenty-seventh day of September, the tax rate adopted will be the same as the current fiscal year. The adopted Fiscal Year 1997-1998 budget requires the support of this ordinance. Staff Recommendation The staff is requesting that the City Council adopt the proposed 1997 Tax Rate and Levy Ordinance as submitted. Action Agenda Item No 6 Page 1 Attachments Tax Rate and Levy Ordinance. July 30, 1997 Notice of Effective Tax Rate in the Wylie News , r '7'n,A;LL efge.4. Prepared by Revi d by Finan e City Manager Approval Action Agenda Item No 6 Page 2 ORDINANCE NO. AN ORDINANCE FIXING THE TAX RATE AND LEVY IN AND FOR THE CITY OF WYLIE, TEXAS UPON ALL TAXABLE PROPERTY IN SAID CITY OF WYLIE, TEXAS, FOR THE PURPOSE OF PAYING THE CURRENT EXPENSES OF SAID CITY OF THE FISCAL YEAR ENDING SEPTEMBER 30, 1998, AND FOR THE FURTHER PURPOSE OF CREATING A SINKING FUND TO RETIRE THE PRINCIPAL AND INTEREST OF THE BONDED INDEBTEDNESS OF SAID CITY; PROVIDING FOR A LIEN ON ALL REAL AND PERSONAL PROPERTY TO SECURE PAYMENT OF TAXES DUE THEREON; CONTAINING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has this date, by way of Ordinance duly passed, adopted a Budget for operation of the City for fiscal year 1998; and, WHEREAS, the aforesaid Ordinance anticipates and requires the levy of an ad valorem tax on tangible taxable property in the City of Wylie; and, WHEREAS, it is necessary to levy such an ad valorem tax at a given rate to generate revenues sufficient to meet projected expenses; and, WHEREAS, the City has fully and timely complied with all notice and other requirements relative to the adoption of a tax rate for fiscal year 1998; and, WHEREAS, notice of the proposed tax rate, as well as the effective tax rate has been published as required by law and the City has received no formal protest thereof; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE WYLIE, TEXAS, as follows: SECTION I There is hereby levied for the fiscal year 1998 upon all real property situated within the corporate limits of said City of Wylie, Texas, and upon all personal property which was owned within the corporate limits of said City of Wylie, Texas, on the first day of January, A.D., 1997, except so much thereof as may be exempt by the Constitution of laws of the State of Texas, a total tax of Sixty-seven and one-half cents (0.6750), on each One Hundred ($100.00) Dollars of assessed valuation on all of said property which said total 1 tax herein so levied shall consist and be comprised of the following components: a) An ad valorem tax of and at the rate of Fifty and Four Hundred Twenty One thousandths cents (0.54210) on each One Hundred Dollars ($100.00) of assessed valuation of said taxable property is hereby levied for the general city purposes and to pay the current operating expenses of said City of Wylie, Texas, for the fiscal year ending September, 30, 1998 which tax, when collected shall be appropriated to and for the credit of the General Fund of said City of Wylie, Texas. b) An ad valorem tax of and at the rate of Thirteen and two Hundred Ninty thousandth cents (0.13290) on each One Hundred ($100.00) of assessed valuation of said taxable property is hereby levied for the purpose of creating an Interest and Sinking Fund with which to pay the interest and retire the principal of the valid bonded indebtedness, capital lease payment, and related fees of the City of Wylie, now outstanding and such tax when collected shall be appropriated and deposited in and to the credit of the Interest and Sinking Fund of the said City of Wylie, Texas for the fiscal year ending September 30, 1998. SECTION III The City of Wylie shall have a lien on all taxable property located in the City of Wylie to secure the payment of taxes, penalty interest, and all costs of collection, assessed, and levied hereby. SECTION IV Taxes are payable in McKinney, Texas at the Office of the Tax-Assessor Collector of Collin County. The City shall have available all the rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION V That the tax roll presented to the City Council, together with any supplements thereto, be and same are hereby accepted and approved. SECTION VI Should any paragraph, sentence, sub-division, clause, phrase or section of this 2 ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION VII This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION VIII That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION IX The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 23rd day of September, 1997. By James D. Swartz Mayor ATTEST: Susan Shuler City Secretary TAXLEVY.97 3 k Page Cl-La Picts+ linnr+.l 8`- A- THE 1997 f �_ f • NOTICE OF EFFECTIVE TAX RATE • • 1997 PROPERTY TAX RATES IN CITY OF WYLIE • This notice concerns 1997 property tax rates for City of Wylie.It presents information about three tax rates.Last year's tax rate Is the actual rate the taxing unit used to determine property taxes last year.This year's effective tax rate would impose i the same total taxes as last year if you compare properties taxed in both years.This year's rollback tax rate is the highest • tax rate the taxing unit can set before taxpayers can start tax rollback procedures.In each case these rates are found by divid- ing the total amount of taxes by the tax base(the total valueof taxable property)with adjustments as required by state law. The rates are given per 5100 of property value. t • LAST YEAR'S TAX RATE: • Last year's operating taxes 52,103,730 Last year's debt taxes $542,589 Last year's total taxes 32,646,319. ' Last year's tax base $402,096,840 • Last year's total tax rate(per$100) 0.66500 • i THIS YEAR'S EFFECTIVE TAX RATE: , ' Last year's adjusted taxes .. (after subtracting taxes on lost property) 52,664,454 S• . / This year's adjusted tax base (after subtracting value of new property) 5402,404,943 = This year's effective tax rate(per 5100) 0.66213 1 x 1.03=maximum rate unless unit publishes notices and holds hearings(per S 100) • 0.68199 THIS YEAR'S ROLLBACK TAX RATE: . • Last year's adjusted operating taxes(after subtracting taxes on lost property and adjusting for transferred function) _ 52,096,268 • / This year's adjusted tax base 5402,404,943 This year's effective operating rate(per 5100) 032093 x 1.08=this year's maximum operating rate(per 5100) 0.56260 + This year's debt rate(per S100) 0.13290 _ = This year's rollback rate(per S I00) . 0.69550 SCHEDULE A . • • UNENCUMBERED FUND BALANCES • • The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year.These balances are not encumbered by a corresponding debt obligation. , TYPE OF PROPERTY TAX FUND • BALANCE Maintenance&Operations 5957,210 Interest&Sinking $131910 SCHEDULE B 1997 DEBT SERVICE • The unit plans to pay the following amounts for long-term debts that are secured by property taxes.These amounts will be paid from property tax revenues(or additional sales tax revenues,if applicable). PRINCIPAL OR INTEREST TO .. CONTRACT PAYMENT BE PAID DESCRIPTION TO BE PAID FROM FROM PROPERTY OTHER AMOUNTS TOTAL I OF DEBT PROPERTY TAXES TAXES TO BE PAID PAYMENT • Certificate of Obligation- Series 88 528,895 5I,155 SO 330,050 Certificate of Obligation- . • Series 90 529,210 55,940 SO S35,150 • .1 Tax Refunding • Bonds-Series 93 596,602 5106,448 50 5203,050 • • .. 'l General Obligation- Series 95 547,085 $84,585 S0 5131,670 Contractual Obligation- Series 95 . 525,000 513,950 50 538950 • .1 Combination Tax& • } Revenue-Certificate of Obligation-Series 97 SO 5136,240 SO S136,240 Total required for 1997 debt service`', $575,110 - Amount(if any)paid from funds listed on Schedule A S8,660 - Excess collections last year SO = Total to be paid from taxes in 1997 5566,450 l: 1 + Amount added in anticipation that the unit will , ' collect only 100.00%of its taxes in 1997 SO = Total Debt Levy $566,450 • This notice contains a summary of actual effective and rollback tax rates'calculations.You can inspect a copy of the full calculations at 1434 N.Central Expressway,Suite 116,McKinney,Texas 75069. Name of person preparing this notice: Kenneth L.Mann,CPA ' Title:Collin County Tax Assessor Collector • Date prepared: July 28.1997 *„� • WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 7 September 23, 1997 Issue Consider and act upon approval of a rate increase and adoption of an ordinance establishing the new rates for residential and commercial solid waste collection. Background The City's solid waste collection contract with Browning-Ferris Industries contains rate modification provisions whereby the contractor may petition the City for annual rate adjustments. Rate increases can be requested no more than once every twelve months during the term of the contract and must be based on documented increases in the contractor's operating expenses. One year into the current contract, which became effective September 1, 1995, B.F.I. declined to exercise their option to petition for an annual rate adjustment but warned of a probable increase in 1997 due to rising landfill disposal costs. In a letter dated July 25, 1997, B.F.I. formally requested a rate increase to become effective on the anniversary date of the contract. As justification for the rate adjustment, B.F.I. cited a 3.13 % increase in the Consumer Price Index since 1995 and an increase in disposal costs of 8.06 % over the same two year period. The net increase attributable to these two cost factors is $.24 and $.46, respectively, for each residential unit. Based on these calculations, B.F.I. is requesting an increase of$.70 per residential unit. Rates for commercial collection would increase by 12 % (roughly equal to the combined C.P.I. and disposal cost increases). In reviewing the petition for rate adjustment, City staff determined that the effect of documented landfill cost increases was readily quantifiable as a variable cost factor in the disposal of the City's solid waste. The C.P.I., however, does not necessarily reflect the contractor's direct operating costs. B.F.I. was instructed to provide documentation of operating cost increases which relate directly to the performance of the City of Wylie contract. B.F.I. responded with statistics demonstrating that, in addition to landfill rates, two other factors had significantly increased their operating costs over the past two years. The salaries of personnel directly involved in Wylie waste collection operations has increased by approximately 4 %. This increase in personnel expense amounts to a cost increase of$.08 per residential unit. Of greater impact is the decline in market value of recyclable commodities collected under this contract. When B.F.I. submitted their rate proposal in 1995, the materials collected in the Wylie curbside recycling program had a market value of$115.40 per ton. In today's recyclable market, those same commodities are worth $39.96 per ton. This 65 % loss in revenue amounts to a cost increase of$.74 for each residential unit. Action Agenda Item No 7 Page 1 Background-continued Given these statistics on disposal costs, personnel expense and the recycling program, the documented increases in operating costs total $1.28 per residence. The B.F.I. rate adjustment request, however, remains at$.70 per residence which would increase B.F.I.'s residential rate from $7.39 to $8.09. With the addition of debt service and administrative costs, the residential customer's bill would increase from $8.94 to $9.64. Current and proposed rate schedules are attached. Financial Consideration The requested rate increase would be passed on to residential and commercial waste producers. There is no additional cost to the City, however, it will be necessary to adjust the sanitation line item in the Combined Services cost center of the General Fund budget. Based on the current house count, with a $.70 monthly increase, the sanitation expenditure would increase by approximately $32,760.00 annually. The City's revenue from sanitation fees would increase by a corresponding amount. An adjustment will also be required in projected revenues. With the proposed new commercial rates, the revenue from sanitation franchise fees would increase by approximately $6,000.00. Other Consideration Should Council vote to approve the requested rate increase, it will be necessary to adopt the attached ordinance establishing the new fees for solid waste collection. Council authority for the regulation of public utility rates is addressed in Article X, Section 8. of the Wylie City Charter. Board/Committee Recommendation N/A. Staff Recommendation Staff recommendation is that Council approve the request of Browning-Ferris Industries for a rate increase for residential and solid waste collection and disposal and adopt the ordinance establishing new collection fees. Attachments Ordinance Establishing New Fees, B.F.I. Request for Rate Increase, B.F.I. Operating Cost Statistics, Proposed Rate Schedule, Current Rate Schedule. MAI(. (eau-4 6-IAA t-ko ()Jun i?.> () Prepared by RevieG, d by Finan City Manager Approval Action Agenda Item No 7 Page 2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ESTABLISHING FEES FOR THE RESIDENTIAL AND NON-RESIDENTIAL COLLECTION OF GARBAGE, TRASH, BRUSH AND RECYCLABLE MATERIALS; AMENDING SECTION 9 OF APPENDIX A TO THE WYLIE CITY CODE; AMENDING PORTIONS OF ORDINANCE 95-25 AND FURTHER REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A PENALTY CLAUSE; CONTAINING A SEVERABILITY CLAUSE;AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Browning-Ferris Industries (BFI) has petitioned the City for a rate modification under the terms of the City's contract for solid waste collection; and WHEREAS, the rate modification requested by BFI provides for changes in rates for certain services, including an increase in fees for residential and commercial collection services; and, WHEREAS, the City Council has determined that the rate modification requested by BFI is justified by documented increases in the contractor's operating expenses for performance of the work under the solid waste collection contract; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I That Section 9 of Appendix A to the Wylie City Code be, and it hereby is, amended as follows: Section 9.01(a) The rate for residential service is changed from $8.94 to $9.64 per month. Section 9.01(c) The rate for each unit of a single family detached or duplex (not master metered) is changed from $8.94 per month to $9.64 per month. Section 9.01(d) The rates for Duplex, Multi-family, Trailer Park are changed from $8.94 per month to $9.64 per month; and the rate for residential unit (utility customer outside City) is deleted from the rate schedule. Section 9.02(a) The base rate for commercial hand collection is changed from $10.00 for twice per week collection of one 90 gallon polycart to $11.20 . BFIRATES.ORD 1 Section 9.02(b)-(c) The fee of for each additional polycart collected twice weekly is changed from $3.50 to $3.92. Section 9.03 Commercial Dumpster Charges are changed as follows: 2 cu. yd.- 1X $ 41.44/mo.; 2X $ 88.48/mo.; 3X $117.60/mo. 3 cu. yd.- 1X $ 57.12/mo.; 2X $ 106.40/mo.; 3X$164.64/mo. 4 cu. yd.- 1X $ 85.12/mo.; 2X $135.52/mo.; 3X $191.52/mo. 6 cu. yd.- 1X $ 99.68/mo.; 2X $162.40/mo.; 3X $240.80/mo. 8 cu. yd.- 1X $122.08/mo.; 2X $209.44/mo.; 3X $278.88/mo. Extra pickup rates are changed as follows: 2-4 cu. yd.- $31.36 each additional pickup. 6-8 cu. yd.- $35.84 each additional pickup. Section 9.03 Special Charges: The charge for a return check is changed from $15.00 to $20.00; and the per month rental rate for roll off containers is deleted. Other special charges are changed as follows: Compactor Containers- $280.00 per haul Roll-Off Containers- $252.00 per haul Additional Residential Cart- $2.52 per month SECTION II In the event of non payment of charges for the above services City shall have the right to deny further service to such non paying person or customer. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. BFIRATES.ORD 2 SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating,modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 23rd day of September, 1997. By James D. Swartz Mayor ATTEST: Susan Shuler City Secretary Bp"IRATES.ORD 3 SEP.11.1997 1:43PM BFI MARKETING NO.972 P.276 • July 25, 1997 Mr. Mike Collins City Manager City of Wylie 2000 Hwy. 78 North Wylie, TX 75098 Dear Mike: This letter is being written in compliance with the contract between the City of Wylie and BFI granted on September 1, 1995. Paragraph 15.02 of the contract specifies rate adjustment criteria and pass-through of landfill disposal increases. For your review, I have attached a summary sheet showing our calculations and a new Rate Schedule, As you can see, the Consumer Price Index for the Dallas area indicates an increase of 3.13% as of June 1997, and disposal cost increase of 8.06%. Although the contract allows for annual rate adjustments, BFI was successful in holding down our operational costs for the first two years of this contract. However, we would like to implement the attached Rate Schedule to become effective September 1. BFI is pleased to be the provider of solid waste services in Wylie and we appreciate your patronage, We have enjoyed serving your residents and we look forward to providing all of your solid waste and recycling needs in the years to come. If you have any questions, please don't hesitate to give me a call at 972/225-0964. Respectfully yours, Randi Colleen Smith Public Sector Specialist, Marketing cc: Brady Snellgrove, Finance Director Tim Henderson, BFI District Vice President BFI-N.Texas•450 E.Cleveland Road•P.O.Box 1309•Hunchios,Texas 75 1 41-1 309 Phone 972-225-8151 •Fax 972-225-7424(DPW-Metro) Fax 972-225-4777(N.Texas Landfills) 30%Poci•Concumor SEP.11.1997 1:43PM BFI MARKETING NO.972 P.3o.46lea Paper � r 1 CALCULATIONS CITY OF WYLIE Effective Date: September 1, 1997 CPl*U INCREASE; 3.13% CPI-U as of 6(97 151.4 CPI-U as of 10/95 146.8 LANDFILL DISPOSAL INCREASE: 8.06% Landfill Rate as of 9/95 $19,00 Per Ton Landfill Rate as of 10197 $24.00 Per Ton Disposal Computation: Landfill Increase $19.00 to $24.00 Per Cubic Yard #Homes 3,801 Total Disposal Tons 4,191 12 Months= 349.3 Tons/Mo Disposal/Month at $24.00 x 349.3 $8,382.40 Disposal/Month at $19.00 x 349.3 $6,636.07 Monthly Disposal Increase $1,746.33 Landfill Rate Increase $9.46 Per Unit Trash Recycle Total Rate Rate Rate Current BFI Rate $5.70 $1.69 $7,39 CPI-U Increase $0.18 $0.05 $0.24 Disposal Increase $0.46 n/a $0.46 BFI MONTHLY RATE $6.34 $1.74 $8.09 SEP.11.1997 1:43PM EFI MARKETING N0.972 P.4i5 tee n�.y.I d paper BFI Cost Comparison September 1995 -July 1997 Solid Waste Wages: 1995 1997 Var. Driver/Helper $5,222 $5,440 $218 Supv. $896 $933 $37 SG&A $1,298 $1,352 $54 $7,416 $7,725 $309 Wylie Homes: 3801 Per Unit $0.08 Recycle Material Value: 1995 1997 Var. Per Ton $115.40 $39.96 ($75) Ton/Mo 37.3 37.3 $4,304 $1,491 ($2,814) Wylie Homes: 3801 Per Unit $0.74 Total Cost Increase: Per Unit $0.82 NQTES: -Wages increased 4%. Solid waste = 1 driver; recycle = 3 drivers, 3 helpers. - Due to BFI's purchasing strength, fuel costs were held down to $.02/gallon. BFI also negotiates contracts for tires and other maintenance inventory COMMODITY MIX (2.5%)TIN (44Z)CONTAMINATES 111111 (70%) PLASI / « riliPORFRt Airg't 1ze&)G�SS y�y : ( d \t} �\� �� ° � �� }��\ ° . G : (1.5%)ALUMINUM (71.9%) NEWSPAPER COMMODITY PRICE COMPARISON September 1995 to July 1997 120 ,,04101111111111111111PA! 100 • 1111111.10enlielkililli M 'O Clis mom' O 60 '. L I- EPOOMNRONSEEVZ7 . 7 9 Value 20 0 35% Reduction in Revenue During Contract Period SEP. 11.1997 1:44PM BFI MARKETING NO.9r2 P Id paper ev r CITY OF WYLIE SOLID WASTE SERVICE RATE SCHEDULE Effective Date: September 1, 1997 BFI 15% BFI MONTHLY CITY BILLING RESIDENTIAL SOLID WASTE& RECYCLE RATE FEE RATE RESIDENTIAL-Single Family $8.09 $0.00 $8,09 RESIDENTIAL DUPLEX- Per Unit $8.09 $0.00 $8.09 TRAILER PARK- Per Unit $8.09 $0,00 $6.09 ADDITIONAL POLYCART-Per Unit $2.52 $0.00 $2.52 COMMERCIAL SOLID WASTE COMMERCIAL POLYCART COLLECTION (Twice a Week) $11.20 $1.98 $13.18 (Additional Polycart) $3.92 $0.69 $4,61 2 Cu.Yd, (1 x Week) $41.44 $7.31 $48.75 (2 x Week) $88.48 $15,61 $104.10 (3 x Week) $117.60 $20.75 $138.36 3 Cu.Yd. (1 x Week) $57.12 $10.08 $67.20 (2 x Week) $106,40 $18,78 $125.18 (3 x Week) $164,64 $29.05 $193.70 4 Cu.Yd. (1 x Week) $85.12 $15.02 $100.14 (2 x Week) $135.52 $23.92 $159.44 (3 x Week) $191.52 $33.80 $225.32 6 Cu.Yd. (1 x Week) $99.68 $17.59 $117,27 (2 x Week) $162.40 $28.66 $191.06 (3 x Week) $240.80 $42.49 $283.30 8 Cu.Yd. (1 x Week) $122.08 $21.54 $143.63 (2 x Week) $209.44 $36.96 $246.40 (3 x Week) $278.88 $49,21 $328,10 EXTRA CONTA1NERPICKUk$1 (2 Yd., 3 Yd.,4 Yd.) $31.36 $5.53 $36,89 (6 Yd., 8 Yd.) $35,84 $6.32 $42,17 L IJFi SEP.11.1997 1:44PM BF I MARKETING NO.972 P. ed Paper r S_RECIAt,CHARGES; 42 CU.YD. COMPACTOR CONTAINERS-Per Haul $280.00 $49.41 $329.42 (Includes Disposal) (Does Not Include Equipment) 30 CU.YD. ROLL-OFF CONTAINERS -Per Haul $252.00 $44.47 $296.48 (Includes Disposal) 30 CU.YD. ROLLOFF CONTAINERS-Daily Rental $7.00 $1.24 $8.24 DELIVERY/EXCHANGE OF ROLLOFF CONTAINERS $75.00 $13.24 $88.24 DELIVERY/EXCHANGE OF FEL CONTAINERS $50.00 $8.82 $58.82 POLYCART PURCHASE PRICE $60.00 $10.59 $70.59 RETURNED CHECK CHARGE $20.00 $20.00 BFII ATTACHMENT A THE CITY OF WYLIE, TEXAS SEPTEMBER REFUSE AND RECYCLING SERVICE: 1995 RATE Residential - Single Family $ 7 . 39 Duplex Unit - Per Unit $ 7. 39 Trailer Park - Per Unit $ 7 .39 Additional Polycart, Per Unit $ 2 . 25 (Up to 50 Users) COMMERCIAL SERVICE: Commercial Hand Collect 2 x week $ 10. 00 Additional Polycart $ 3 . 50 2 cu. yd. 1 x week $ 37. 00 2 x week $ 79.00 3 x week $105. 00 3 cu. yd. 1 x week $ 51. 00 2 x week $ 95. 00 3 x week $147 . 00 4 cu. yd. 1 x week $ 76. 00 2 x week $121. 00 3 x week $171. 00 6 cu. yd. 1 x week $ 89. 00 2 x week $145.00 3 x week $215. 00 8 cu. yd. 1 x week $109. 00 2 x week • $187.00 3 x week $249 . 00 EXTRA PICKUPS: 2, 3 , 4 cu. yd. $ 28. 00 6, 8 cu. yd. $ 32 .00 SOLID WASTE AM)RECYCLING CONTRACT-Page 20 bjiL•\mbaor4\wyiic'brown.00a083005 SPECIAL CHARGES: Compactor Containers (42 cu. yd. ) Per Haul $250. 00 (includes disposal) (Plus equipment rental) Roll-Off Containers (30 cu. yd. ) Per Haul $225.00 (includes disposal) Roll-Off Containers (30 cu. yd. ) Daily Rental $ 7. 00 Per Day Delivery & Exchange of Roll-Off $ 75. 00 Delivery & Exchange of Front Load Containers $ 50. 00 Polycart Purchase Price $ 60. 00 Return Check Charge $ 15. 00 Tires (each) $ 5. 00 SOLID WASTE,AND RECYCLING CONTRACT-Pagc 21 hj/l mbatAwylieUxowo.coalV83095 WYLI E CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 8 September 23, 1997 Issue Hold the Second of Two Public Hearings for the annexation of Lots 6, 7, & 8 of the Wylie Ranch East Commercial Park. Background The properties owned by Roy Neeley and proposed for development are not currently in the city limits of Wylie. At a meeting with the residents from Wylie Ranch East Estates, the question arose "would the commercial addition North of the subdivision be assessed for improvements being made to the water and sewer?" The residents were told that staff would review the situation. During the city staffs review of the tax rolls, Lots 1-5 were assessed taxes but Lots 6, 7 & 8 were not. Staff was asked to review the metes and bounds descriptions on the Wylie Ranch East Commercial Annexation Ordinance (Ord. 86-74 annexed in 1986). In reviewing the metes and bounds it was confirmed that only Lots 1-5 were annexed and not Lots 6, 7 & 8. In further review the tax office has no record of Lots 6, 7 & 8 ever being on the tax rolls. The Ordinance annexing the Wylie Ranch East Estates Subdivision (Ord. 87-24 annexed in 1987) was reviewed in the event that the lots were included in this annexation. The lots were not included in this annexation. In searching other annexation ordinances approved during the same period that the above mentioned ordinances were, staff has not found any ordinances to indicate these lots were annexed. Also, minutes from City Council Meetings during that time frame have also been reviewed and indicate the same conclusion. This situation begs the question of why the fact that these parcels are not in the city was not discovered during the previous zone change consideration process. As standard procedure, staff makes reference to the City's official Comprehensive Zoning Map. Each parcel, if annexed, has an ordinance reference number that appears on the parcel or parcels in question. The three lots did indeed have ordinance references. Staff, therefore had no reason to verify what they believed to be accurate. The work obviously was not correct. We have begun a process to complete a comprehensive review of all annexation ordinances. The next issue to be addressed is what the Neeley's can do with their property and what control does the city have over the development. Based on what staff knows today, the property is located in the City's ETJ (extra territorial jurisdiction) and a plat is filed with the County. Therefore, the city has neither Land Use or Subdivision Regulation control. Action Agenda Item No 8 Page 1 Background - continued However, when the Neeley's were told this information, they indicated that a quality building would be constructed, the development would be hooked onto the city's sanitary sewer (due to the Council Approval August 5, 1997 for the Kreymer Lane Project) and that it would acceptable to them to be annexed after the County issued a building permit. Staff has verified that the Neeley's have received a permit from the County to construct a machine shop. A service plan has been established for this area. A service plan must include police and fire protection, solid waste collection, maintenance of water and wastewater facilities, and maintenance of roads and streets, including road and street lighting. Listed below is a calendar that has been established for the notices, public hearings and approval of annexation: August 26 Resolution to initiate formal action August 27 1st Notice appears in the official newspaper September 9 1st Public Hearing September 10 2nd Notice appears in the official newspaper September 23 2nd Public Hearing October 28 Adopt Annexation Ordinance November 5 1st Publication of Caption of Ordinance November 12 2nd Publication of Caption of Ordinance Financial Consideration Lots 6, 7 and 8 would be part of the assessed property during the improvements made to the Wylie Ranch East Estates and Commercial Park. These lots would also be added to the tax rolls for the 1998-1999 fiscal year. Other Consideration Local Government Code 43.052, Annexation Hearing Requirements, states that before a municipality may institute annexation proceedings, the governing body of the municipality must conduct two public hearings at which persons interested in the annexation are given the opportunity to be heard. The hearings must be conducted on or after the 40th day but before the 20th day before the date of the institution of the proceedings. At least one of the hearings must be held in the area proposed for annexation if more than 20 adult residents of the area file a written protest of the annexation with the secretary of the municipality within 10 days after the date of the publication of the notice. The protest must state the name, address, and age of each protester who signs. The municipality must also publish notice of the hearings in the newspaper. The notice for each hearing must be published at least once on or after the 20th day but before the 10th day before the date of the hearing. The municipality must give additional notice by certified mail to each railroad company that serves the municipality and is on the municipality's tax roll if the company's right-of-way is in the area proposed for annexation. Action Agenda Item No 8 Page 2 Other Consideration -continued Local Government Code 43.053, Period of Completion for Annexation, states that the annexation of an area must be completed within 90 days after the date of the governing body institutes the annexation proceedings or those proceeding are void. Recommendation N/A Attachments Map of Area to be Annexed Service Plan 7/Y) eds. repared by Revi ed by Fina ce City Manager Approval Action Agenda Item No 8 Page 3 N 9?.84 • Y•• n L • - co • STA7C HWY. 78 9CHIC ' PARKER IWRKLR __ MARKS CLCC LLCC CO. 0 AC • WYLI RANCH CAST IJ 1U AC I VW.E TIC 5. IAR1,4 5 6 7 8 1 / L DAVID It. PARENT TIIUSTCE ...�,� �' P2 3 r .01 2C 19 18 17 16 ®■®��Dp 2 Iw.831 AC. 25, eevo�s re one d 3 1 2 • 3 4 5 26 131211109 8 7 6 5 4 3 2 11 6 27 a Collie Court 28 > • 1 161718 I9cs21 .2 •25- �/ 2• : unninamis WYLIC HA CH CAST liMin 30 •;171615 14 13 12 11 10 9 8 7 6©O 10 9. 8 7 6 31 am ,5W3. 36 3. 33 • .4 2l i.►4 4'.•26 2 S 29303I • i 111 s ar. ane 432 1,°18 1716 15 14 13 12II10987654 ' II 12.. 13 14 15 ~ u3536 UAVID II PAIICHT ;®il®24 19�212223232~262T28293G3132 32 979 AC �� Donna Drive • . Knor rve 1 • 11 42 I �D 15114 13112 11 10 9 8 7 6 5 4 3 2 I o76�5 czr. 20 19 18 17 1.6 O oll(%7:1�1�/�Q 9 iidm®21 . roiR 13 AM Illy•iUICI • 7 e AC 11 �.t r In 5 41DO 25 ' ' ■1.r. 21 22 23 24 • raE1.Q 1 1e11ll8d 2a .7 , OLD HWY. 18• , E. . Brown Street i . . MEADOW IEICHTS PAT 11 nAV10 LI D ESTATES RlK 11 _� TC'.1•A PIKE MI ADON II(tat CITY OF WYLIE,TEXAS SERVICE PLAN FOR ANNEXED AREA ANNEXATION ORDINANCE NO.: DATE OF ANNEXATION ORDINANCE: ACREAGE ANNEXED: ACRES SURVEY, ABSTRACT &COUNTY: • • Municipal Services to the acreage described above shall be furnished by or on behalf of the City of Wylie, Texas, at the following levels and in accordance with the following schedule: A. POLICE SERVICE 1 . Patrolling, responses to calls and other routine police services, within the limits of existing personnel and equipment and in a manner consistent with any of the methods of the City of Wylie,Texas, extends police service to any other area of the municipality, will be provided within sixty (60) days of the effective date of the annexation ordinance. 2. As development and construction commence in this area, sufficient police • personnel and equipment will be provided to furnish this area the maximum level of police services consistent with the characteristics of topography, land utilization and population density within two(2)years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of police services will be provided to this area as are furnished throughout the City. B. FIRE SERVICES 1. Fire protection and emergency ambulance equipment by the present personnel and the present equipment of the Fire Department, within the limitations of available water and distances from existing fire stations, and in a manner consistent with any of the methods of the City of Wylie,Texas, extends fire service to any other area of the municipality,will be provided to this area within sixty (60) days of the effective date of the annexation ordinance. Page 1 2. As development and construction commence in this area, sufficient fire and emergency ambulance equipment will be provided to furnish this area the maximum level of police services consistent with the characteristics of topography, land utilization and population density within the area as determined by the City Council within two (2) years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of fire and emergency ambulance services will be provided to this area as are furnished throughout the City. C: ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT SERVICES 1 . Enforcement of the Citys environmental health ordinances and regulations, including but not limited to,weed and brush ordinances, junked and abandoned vehicle ordinances and animal control ordinances, shall be provided within this area sixty (60) days of the effective date of the annexation ordinance. These ordinances and regulations will be enforced through the use of existing personnel. Complaints of ordinance or regulation violations within this area will be answered and investigated within sixty(60) days of the effective date of the annexation ordinance. 2. Inspection services, including the review of building plans, the issuance of permits and the inspection of all buildings, plumbing, mechanical and electrical work to • ensure compliance with City codes and ordinances will be provided within sixty(60) days of the effective date of the annexation ordinance. Existing personnel will be used to provide these services. 3. The Citys zoning, subdivision, sign and other ordinances shall be enforced in this area beginning within sixty (60) days of the effective date of the annexation ordinance. 4. All inspection services furnished by the City of Wylie, but not mentioned above, will be provided to this area beginning within sixty(60) days of the effective date of the annexed ordinance. 5. As development and construction commence in this area, sufficient personnel will be provided to furnish this area the same level of Environmental Health and Code Enforcement Services as are furnished throughout the City. Page 2 D. PLANNING AND ZONING SERVICES The planning and zoning jurisdiction of the City will extend to this area within sixty (60) days of the effective date of the annexation ordinance, City planning will thereafter encompass this property,and it shall be entitled to consideration for zoning in accordance with the City's Comprehensive Zoning Ordinance and Comprehensive Plan. E. PARK AND RECREATION SERVICES 1 . Residents of this property may utilize all existing park and recreational services, facilities and sites throughout the City, beginning within sixty (60) days of the effective date of the annexation ordinance. 2. Additional facilities and sites to serve this property and its residents will be acquired, developed and maintained at locations and times provided by applicable plans, policies and programs and decisions of the City of Wylie. This property will be included in all plans for providing parks and recreation services to the City. 3. Existing parks, playgrounds, swimming pools and other recreational facilities within this property shall, upon dedication to and acceptance by the City, be maintained and operated by the City of Wylie, but not otherwise, F. SOLID WASTE COLLECTION 1 . Solid waste collection shall be provided to the property in accordance with existing City policies, beginning within sixty(60)days of the effective date of the annexation ordinance. Residents of this properly utilizing private collection services at the time of annexation shall continue to do so until it becomes feasible because of increased density of population to serve the property municipally. Commercial refuse collection services will be provided to any business located in the annexed area at the same price as presently provided for any business customer within the City of Wylie, upon request. 2. As development and construction commence in this properly and population density increases to the property level, solid waste collection shall be provided to this property in accordance with the current policies of the City as to frequency, changes and so forth. 3. Solid wast collection shall begin within sixty (60) days of the effective date of the annexation ordinance. • Page 3 . t • G. STREETS 1 . The City of Wylie's existing policies with regard to street maintenance, applicable throughout the entire City, shall apply to this properly beginning within sixty (60) days of the effective date of the annexation ordinance. Unless a street within this property has been constructed or is improved to the Ws standards and specifications, that street will not be maintained bythe City of Wylie. 2. As development, improvement or construction of streets to City standards commences within this property, the policies of the City of Wylie with regard to participation in the costs thereof, acceptance upon completion and maintenance after completion, shall apply. 3. The same level of maintenance shall be provided to streets within this property which have been accepted by the City of Wylie as is provided to City streets throughout the City. 4. Street lighting installed on streets improved to City standards shall be maintained by either TU Electric or Collin County Co-Op in accordance with current City policies. H. WATER SERVICES 1 . Connection to existing City water mains for water service for domestic, commercial and industrial use within this property will be provided in accordance with existing Oily policies. Upon connection to existing mains, water will be provided at rates established by City ordinances for such service throughout the City. 2. As development and construction commence in this property, water mains of the City will be extended in accordance with provisions of the Subdivision Regulations and other applicable ordinances and regulations. City participation in the costs of these extensions shall be in accordance with the applicable City ordinances and regulations. Such extensions will be commenced within two (2)years from the effective date of the annexation ordinance and substantially completed with four and one-half (41)years after that date. 3. Water mains installed or improved to City standards which are within the annexed area and are within dedicated easements shall be maintained by the City of Wylie beginning within sixty(60) days of the effective date of the annexation ordinance. 4. Private water lines within this property shall be maintained by their owners in accordance with existing policies applicable throughout the City. Page 4 I. SANITARY SEWER SERVICES 1 . Connections to existing Oily sanitary sewer mains for sanitary sewage service in this area will be provided in accordance with existing City policies. Upon connection, sanitary sewage service will be provided at rates established by city ordinances for such service throughout the City. 2. Sanitary sewage mains and/or lift stations installed or improved to City standards, located in dedicated easements,and which are within the annexed area and are connected to Ctty mains will be maintained by the City of Wylie beginning within sixty (60) days of the effective date of the annexation ordinance. 3. As development and construction commence in this area, sanitary sewer mains of the City will be extended in accordance with provisions of the Subdivision Regulations and other applicable Oily ordinances and regulations. Such extensions will be commenced within two(2)years from the effective date of the annexation ordinance and substantially completed within four and one-half (41/2)years after that date. J. MISCELLANEOUS 1 . Any facility or building located within the annexed area and utilized by the Crtyy of Wylie in providing services to the area will be maintained by the City commencing upon the date of use or within sixty (60) days of the effective date of the annexation ordinance, whichever occurs later. 2. General municipal administration and administrative services of the City shall be available to the annexed area beginning within sixty(60) days of the effective date of the annexation ordinance. Page 5 WYLI E CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 9 September 23, 1997 Issue Hold a Public Hearing to receive comments on the improvements to street drainage and sewer system and consider and act upon the approval of a ordinance levying assessments against various persons and their property for the porportional cost of improvements to street drainage and sewer systems in the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions. Background The Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions were originally platted outside the City but in the City's extra-territorial jurisdiction(ETJ). Wylie Ranch East Commercial Park was annexed into the City of Wylie on July 22, 1986 with the adoption of Ordinance 86-74. Wylie Ranch East Phase One was annexed under Ordinance 87-24 on May 12, 1987. Both of the above subdivisions were voluntarily annexed. From a development aspect, the Wylie Ranch East Commercial Park has not seen any development subsequent to its original platting and the annexation by the city. The owners of the lots in this commercial tract are requesting only sewer service from the City. However, Wylie Ranch East Phase One as a residential subdivision has seen much development since the original platting and annexation. All but five of the original twenty eight (28) lots have had homes built on them. The subdivision's infrastructure was developed prior to annexation by the city. The original developer built the streets with open ditch drainage systems after a variance was granted by the Planning and Zoning Commission to allow for these standards. The homes were to be built with septic tank systems and water was to be supplied by the East Fork Water Company. In the case of Callie Court, the original street had deteriorated by 1988. The residents of Callie Court petitioned the City Council to repair it and in 1988 those residents were assessed by the city to repair that street. Over time many of the residents have become dissatisfied with the septic tank sewer system and are experiencing water flow problems with the ditch drainage system. At this time the residents of the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park Subdivisions are asking the City Council to repair the street drainage system and to provide city sewer service to all of the lots. After several neighborhood meetings it was agreed that the city and property owners would share equally in the financing of the sewer and drainage improvements. Action Agenda Item No 9 Page 1 Other Considerations Under Para. 402.069 of the Local Government Code (LGC): (a) The City may not make an assessment against any benefitted property until it has given notice and provided an opportunity for a public hearing. An assessment may not exceed the enhanced value to the property as determined at the hearing. (b) The city shall deliver notice by mailing the notice to the property owner of record before the 10th day before the date set for hearing. The city must publish the notice at least three times in a newspaper of general circulation in the municipality in which the special tax assessment is to be imposed. (c) A notice is sufficient, valid, and binding if the notice: (1) generally describes the nature of the improvements; (2) describes the drainage or sewer system to be improved; (3) states the estimated amount proposed to be assessed against the benefitted property; (4) describes the property benefited; (5) states the estimated total cost of the improvements; and states the time and place of the hearing. (d) The City Council shall conduct the hearing. Each person who owns or claims an interest in the property is entitled to be heard on any matter to which a hearing is a constitutional prerequisite to the validly of an assessment. Such a person may contest the amount of the proposed assessment, the lien and liability of the lien, the enhanced value to the property by the improvements, and the accuracy, sufficiency, regularity, and the validly of the proceedings and any contract in connection with the improvements and assessments. The City Council may correct any deficiencies and may determine the amounts of the assessments and other necessary matters. By ordinance, That city may close the hearing and may levy the assessment for improvements. The city may not make any part of the assessment mature before the acceptance by the city of the improvements for which the assessment was levied. The City of Wylie passed a resolution on August 26, 1997 declaring the need for the assessments. The City had the required Notice of Public Hearing published in the Wylie News on September 3, 10, 17 of 1997, and sent the notice to the property owners by certified mail on September 3, 1997. The City contracted with Argyle Appraisals, LLC of Wylie to review the proposed waste water and drainage improvements in Wylie Ranch East. A letter is attached from John W.Sealy, Argyle Appraisals. It is his professional opinion that the proposed improvement will change property values. Mr Sealy believes, "the lot values should increase by an amount greater than the improvements costs allocated to the lot owners". Action Agenda Item No 9 Page 2 Financial Considerations A contract was duly authorized on August 5, 1997 by the City of Wylie with Morrow Construction for construction of street drainage and sewer improvements in the above subdivisions. The specifics of the contract and the improvements to be made are detailed in the attached Agenda Item No. 2 from the August 26, 1997 City Council meeting. The total construction cost for the improvements is $145,360, of which $52,995 is for drainage and $92,415 is for sewer. However, the total costs subject to the assessment ordinance is only $137,659. The $7,711 difference is in the sewer cost allocated to lots six, seven, and eight located in the Wylie Ranch East Commercial Park. These three commercial lots are not in the city and cannot be assessed by Wylie. The owners of the three lots have agreed to pay their share of the proposed assessments. The fifty (50) percent share of the estimated cost will be $2,229 for residential lots and $1,283.50 for commercial lots (sewer only). The terms of this assessment project will include some general items, payment terms, and some legal requirements. Existing home owners will be required to hook on to the sewer system within two (2) years. The interest rate will be eight (8) percent simple interest, together with cost of collection and reasonable attorney fees. If the owner pays the assessment in full within one (1) year, no interest will be accrued. The only monthly payment plan allowed will be for thirty six (36) months at eight (8) percent simple interest, together with cost of collection and reasonable attorney fees. In the case of an owner opting for the installment plan, interest will start accruing thirty (30) days from the date of completion of the improvements, and the first payment will be due within thirty (30) days of the completion and acceptance of the improvements by the City. Any owner shall have the right to pay the entire assessment, or any installment of, before the maturity, by payment of principal and accrued interest. The ordinance provides that if default occurs in the payment of any installment of principal or interest promptly as the same matures, then the entire amount of the assessment upon which default is made shall, at the option of the City of Wylie, be and become immediately due and payable, and with collection fees if any, and reasonable attorney fees. Board/Commission_Recommendation N/A Staff Recommendation Staff recommends the approval of a ordinance assessing the street drainage and sewer improvements to be constructed in the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions. Action Agenda Item No 9 Page 3 Attachments Ordinance with attached table of properties being assessed - will be distributed 9/23/97 Letter from Argyle Appraisals, LLC. Notice of Public Hearing letter sent out to property owners. Copy of the August 26,1997 Agenda Item No. 2 with attachments. a 17 2?-4/7 7n.fikt 6,2_44.4 Prepared by Review by Finance City Manager Approval Action Agenda Item No 9 Page 4 ARGYLE APPRAISALS; TIC REAL ESTATE APPRAISAL & CONSULTING A Texas Limited Liability Company P.O. Box 1026 -401 B S. Birmingham Street - Wylie -Texas - 75098 (972) 442-6768 Fax (972) 442-6206 August 25, 1997 Mr. Jim Holcomb Purchasing Agent City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Re: Wylie Ranch East Dear Mr. Holcomb: As per your request, I have made an investigation regarding the proposed waste water and drainage improvements to be made in the Wylie East Subdivision. This letter is to provide my professional opinion as to the change in property values provided by the proposed improvements. This letter in no way renders an opinion of market value for each individual lot or should be considered as an appraisal, but provides information and my professional opinion as to the effects of the proposed improvements. The property in question is the Wylie Ranch East, Phase One which is located in the eastern quadrant of the City of Wylie. The subdivision was developed circa 1985 and originally consisted of twenty-five (25), approximate two acre residential lots. At the present time, Lots 23, 24, and 25 have been subdivided into six, approximate one acre lots. In addition, there are eight (8), approximate two acre commercial lots situated along the south line of Highway 78, just east of Kreymer Lane. These commercial lots are situated in the Wylie Ranch East Commercial Park. Only five of the eight lots are located in the city limits at this time. At the time of development, the lots were located outside the municipal jurisdiction of the City of Wylie and the lots were developed with septic systems. Several property owners in the subdivision report that in times of extended rainfall the septic systems become non-usable. This problem has become one of the main factors for providing municipal waste water service to the subdivision. Water service for the subdivision is provided by East Fork Water Supply. In addition, the City reports that storm drainage for the subdivision is sub-standard and requires improvement. Mr.Jim Holcomb August 25, 1997 Page 2 According to Mr. Brady Snellgrove with the City of Wylie, the City proposes to provide municipal waste water service to the subdivision in the near future. In addition, the City will enhance the storm drainage for the subdivision. The City has received bids for the proposed improvements which total $145,360. Through negotiation, the property owners have agreed to reimburse the City for approximately one half of the improvement costs. The twenty-eight residential lots will reimburse the City approximately $2,229.17 for each lot, while the commercial lots will reimburse the City approximately $1,283.54 for each lot. The purpose of this letter is to provide a professional opinion regarding the potential increase in the overall value of the lots. The typical method to confirm a change in value is to compare similar lots which have sold recently in the market. This method compares lots with municipal waste water service to those without municipal waste water service. The appraiser researched the Wylie area and was unable to confirm sales with the previously discussed differences. These types of sales are difficult to confirm as lots without waste water service are typically not located within the city limits. To compound the issue, other city services are typically provided within the city limits. These services can include police and fire protection, garbage pickup, and other services typically found in municipalities in the Dallas area. As such, the availability of comparable sales in the City of Wylie or nearby cities is very limited. The appraiser is familiar with other subdivisions in the north Texas area. Typically, subdivisions which provide waste water service to their lots include the costs to provide the service in the purchase price of the lot. Not only are the direct costs such as construction and materials included, but indirect costs such as the cost of funds and profit are included. The indirect costs can increase the direct costs by as much as 20 to 30 percent. Of course, these costs are passed on to the buyer when the lot is sold. So indirectly, the purchasers pay for the actual cost of the improvements plus a profit or development fee. An alternative potential solution to the waste water problem is to replace the existing septic systems with aerobic sprinkler type systems. These systems are approved by the State of Texas and are essentially "mini sewage treatment plants". The systems treat the effluent through a three tank system with chlorinator which renders the waste stream safe for distribution through a sprinkler system. In the Wylie area, these systems typically cost from $3,200 to $4,000. Installers of these systems report that little of the existing traditional septic systems may be reused and the cost to install one of the newer systems in place of an existing system is often times greater than installing a system new. The appraiser also spoke with several local Realtors regarding lots with city waste water service versus lots without. All Realtors indicated that lots with city waste water are more desirable and typically command significantly higher pricing than lots without waste water service. Mr.Jim Holcomb August 25, 1997 Page 3 From the above discussion, it would appear that a lot with municipal waste water service should sell for significantly higher than a lot without municipal waste water service due to the convenience and superior perception in the marketplace. The subject Wylie Ranch East Subdivision should be significantly enhanced by the installation of waste water service. In the opinion of the appraiser, the lot values should increase by an amount greater than the improvement costs allocated to the lot owners. I trust that this information will meet with your needs. Should you need any further assistance, please do not hesitate to contact my office. Respectfully submitted, ARGYLE APPRAISALS, L.L.C. 7/..Q (A..) John W. Sealy MAI Member QUALIFICATIONS OF JOHN.W- SEALY, MAI Education: • Master- Land Economics and Real Estate; Texas A&M University, College Station, Texas, December, 1987 • BBA- Marketing; Texas Tech University, Lubbock, Texas, May, 1980 Specialized Education Successful completion of the following courses offered by the Appraisal Institute : • Real Estate Appraisal Principles (Exam lA-1), 1987 • Basic Valuation Procedures (1A-2), 1987 • Capitalization Theory and Techniques, Part A (Exam 1B-A), 1987 • Capitalization Theory and Techniques, Part B (Exam 1B-B), 1989 • Case Studies in Real Estate Valuation (Exam 2-1), 1989 • Standards of Professional Practice (Exam SPP), 1989 • Report Writing and Valuation Analysis (Exam 2-2), 1990 • American With Disabilities Act (ADA) Seminar, 1995 • Standards of Professional Appraisal Practice (Renewal), 1996 Experience: January, 1996 to present - Member of Argyle Appraisals, L.L.C. in Wylie, Texas. Services include real estate appraisals of residential and commercial properties as well as property tax consultation. Appraisals have also been made in California, New Mexico, Arizona, and Oklahoma. June, 1993 to December, 1995 - employed as manager of the Aegis Group, Inc. office in San Antonio, Texas with duties which included analysis and appraisal of commercial properties, industrial properties, residences, farms and ranches. December, 1987 to May, 1993 - Employed as an appraiser for Dugger, Canaday, Grafe & Woelfel, Inc., Real Estate Consultants and Appraisers (formerly Love and Dugger). September, 1986 to December, 1987 - Attended Texas A&M University where he earned a Master's Degree in Land Economics and Real Estate. Course work included real estate finance, accounting, building and construction, real estate appraisal, statistics, and land economics. While at Texas A&M, Mr. Sealy was president of the Land Economics and Real Estate Association and recipient of the Wooten Scholarship Award. May, 1980 to August, 1986 - Mr. Sealy was employed by two oil well service companies in Odessa, Texas. Experience included oil well drilling, wireline logging and perforating, oil well completion, and oil well servicing. From 1984 to 1986, Mr. Sealy was involved in marketing wireline services to independent and major oil companies in Midland, Texas. Professional Affiliations: • Member, Appraisal Institute, Certificate No. 9882, April, 1993 (MAI) • State Certified General Real Estate Appraiser Number: TX-1322241-G • Society of Texas A&M Real Estate Professionals • Texas Real Estate Salesman's License since 1989 (No. 375857-22) • Licensed Property Tax Consultant State of Texas - License No. 1063 A CITY OF WYLIE Notice of Public Hearing ..K-, •:::: IF) .1' Wylie Ranch East Subdivision 11' Y and Wylie Ranch East Commercial Park �� l$ Notice is hereby given that the Wylie City Council will conduct a public hearing at 7:00 p.m. on Tuesday, September 23, 1997 in the Council Chambers at the Wylie Municipal Complex, 2000 Highway 78 North, Wylie, Texas as to the amount to be assessed against each abutting property and owner thereof, and to all persons interested in said matter, and as to the benefits to said property by reason of the improvements or any other matter or thing in connection there with the following: Wylie Ranch East Commercial Park Lots 1-5 and the 300 Block of Callie Court (Lots 1-5), East of Kreymer Lane to install approximately 1,380 feet of 10" Sanitary Sewer with 3 manholes and 1 clean out and connect to the existing 10" Sanitary Sewer on Kreymer Lane. 300 Block of Callie Court (lots 6-10, Wylie Ranch East Phase One), and the 300 Block of Donna Drive(Lots 11-15, Wylie Ranch East Phase One) and the 1900 Block(North Side) of East Brown (Lots 21, 22, 23A, 23B, 24A, 24B; 25A, , East of Kreymer Lane to install approximately 1,214 feet of 10" Sanitary Sewer with 3 manholes and 1 clean out and connect to the existing 10" Sanitary Sewer on Kreymer Lane. The cost of said improvements shall be paid as follows: (a) The estimated cost of the improvement is $145,370.00 (b)The estimated costs to be assessed against the abutting property and the owners thereof is based on one (1) sewer connection per platted lot for residential and commercial lots. Drainage improvements are prorated on the total number of residential lots. The residential lots are being assessed $2,229.17 per lot for sewer and drainage improvements. The commercial lots are being assessed $1,283.54 for sewer only. The purpose of this public hearing is to receive sworn testimony from abutting property owners and other interested parties. Done by order of the Wylie City Council of the City of Wylie, Texas the 26th day of August, 1997. Susan Shuler City Secretary City of Wylie 2000 Highway 78 North•Wylie.Texas 75098•(9721442-8100•Fax(972)442-4302 a Lot 1 Lot 10 Michael Stanley Walter J. Carmoney Ill 310 Callie Court 305 Callie Court Wylie, Texas 75098 Wylie, Texas 75098 Lot 2 Lot 1 1 Glyn McDorman Walter J. Carmoney, Jr. 320 Callie Court 3602 Glenwood Wylie, Texas 75098 Wichita Falls, Texas 76308-2213 Lot 3 Lot 12 John Anderson Ben Sanchez 330 Callie Court 320 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 4 Lot 13 Harlan Routon Raimund Puzonia 340 Callie Court 330 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 5 Lot 14 Henry Nelson Rex T. McCully 350 Callie Court 340 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 6 Lot 15 Phillip Tramell Alvah B. McKinney 345 Callie Court 350 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 7 Lot 16 George Piper Marvin Fuller 335 Callie Court 355 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 8 Lot 17 Sharon Dowdy Donna Larson 325 Callie Court 345 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 9 Lot 18 Roy Neely J.C. Worley 315 Callie Court 335 Donna Drive Wylie, Texas 75098 Wylie, Texas 75098 Lot 19 Lot 25B Glen Starnes Carol Dines P.O. Box 460324 1945 E. Brown Garland, Texas 75046-0324 Wylie, Texas 75098 Lot 20 G &W Electric, Inc. 509 Walnut Circle West Garland, Texas 75040-5728 Lot 21 Martin Barbosa 506 Stoneybrook Drive Wylie, Texas 75098 Lot 22 Glen Starnes P.O. Box 460324 Garland, Texas 75046-0324 Lot 23A Timothy Hall 1905 E. Brown Wylie, Texas 75098 Lot 23B Dwight E. Wolters 1915 E. Brown Wylie, Texas 75098 Lot 24A Hugo J. Franzen, Jr. 1921 E. Brown Wylie, Texas 75098 Lot 24B Donald Flaharity 1925 E. Brown Wylie, Texas 75098 Lot 25A Mark Pederson 1935 E. Brown Wylie, Texas 75098 WYLIE CITY COUNCIL rA/11: CONSENT AGENDA COMMUNICATION ITEM NO 2 August 26, 1997 Issue Consider and act upon the approval of a resolution declaring a need for improvements to street drainage and sewer systems in the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions. Background The Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions were originally platted outside the City but in the City's extra-territorial jurisdiction(ETJ). Wylie Ranch East Commercial Park was annexed into the City of Wylie on July 22, 1986 with the adoption of Ordinance 86-74. Wylie Ranch East Phase One was annexed under Ordinance 87-24 on May 12, 1987. Both of the above subdivisions were voluntarily annexed. From a development aspect, the Wylie Ranch East Commercial Park has not seen any development subsequent to its original platting and the annexation by the city. The owners of the lots in this commercial tract are requesting only sewer service from the City. However, Wylie Ranch East Phase One as a residential subdivision has seen much development since the original platting and annexation. All but five of the original twenty eight (28) lots have had homes built on them. The subdivision's infrastructure was developed prior to annexation by the city. The original developer built the streets with open ditch drainage systems after a variance was granted by the City to allow for these standards. The homes were to be built with septic tank systems and water was to be supplied by the East Fork Water Company. In the case of Callie Court, the original street had deteriorated by 1988. The residents of Callie Court petitioned the City Council to repair it and in 1988 those residents were assessed by the city to repair that street. Over time many of the residents have become dissatisfied with the septic tank sewer system and are experiencing water flow problems with the ditch drainage system. At this time the residents of the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park Subdivisions are asking the City Council to repair the street drainage system and to provide city sewer service to all of the lots. Consent Agenda Item No 2 Page 1 After several neighborhood meetings it was agreed that the city and property owners would share equally in the financing of the sewer and drainage improvements. The City is initiating an assessment program. The first step in the process is approval of a resolution declaring the need for the improvements. The second step is to prepare a notice to be sent to the property owners and for publication in the Wylie News. The prepared notice will be published in the paper on three different dates and a notice will be sent by certified mail to the property owner. The third step will be to provide the property owners with an opportunity to be heard on this matter in a public hearing conducted by the City Council. The final steps in the process will include the passage of the ordinance assessing the properties and the filing of liens against the benefitted properties with the County Clerk. Other Considerations Under Para. 402.064 & Para. 402.072 of the Local Government Code (LGC) and Chapter 313 of the Transportation Code the City must pass a resolution declaring the need for improvements. The resolution must include the following: (a) Declare the need for Improvements. (1) General nature and extent of the improvements. (2) May direct that detailed plans, specifications and cost estimates for the improvements be prepared and submitted to the City Council. (b) If any part of the costs is to be paid by the benefitted property and its owners, the City Council must prepare an estimate of the cost of improvements. The City Council must prepare the estimate before any improvements are constructed and before the public hearing to apportion the assessments against the benefitted property and the owners of the property. Financial Considerations A contract was duly authorized on August 5, 1997 by the City of Wylie with Morrow Construction for construction of street drainage and sewer improvements in the above subdivisions. The specifics of the street drainage and sewer improvements are detailed in the construction contract documents for paving, drainage improvements, along Kreymer Lane, Additive Alternate Bids 2 and 3 respectfully. The total bid amounts for Additive Alternate No. 2 (sewer improvements) is $92,415. The total bid for Additive Alternate No. 3 (drainage improvements) is $52,955. Consent Agenda Item No 2 Page 2 Board/Commission Recommendation N/A Staff Recommen•a ion Staff recommends the approval of this resolution declaring the need for street drainage and sewer improvements to the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park subdivisions. Attachments Exhibit "A" - Contract with Morrow Construction for improvements. Letter from Hogan Corporation with attached bid summaries. Resolution declaring a need for improvements. Prep ed By Finance Appr val City Manager Approval Consent Agenda Item No 2 Page 3 Exhibit A SPECIFICATIONS AND CONTRACT DOCUMENTS . _ p) D - - El 9 . iLiJPU A . - r)r: , 0 K D • • City of Wylie , Texas -.0 i - s *: 70\ •J..: • . •.41' • • 4 ;GREGORY S.MacLEAtti • f JUNE 1997 ce-ez.. 72203 • It 4‘..••0/-1,0;%. t,,ue• At. THE HOGAN CORPORATION Engineers • Planners • Consultants Dallas, Texas NOTICE TO CONTRACTORS J FOR CONSTRUCTION OF Paving and Drainage Improvements along Kreymer Lane (Between State Highway 78 and Brown Street) lWYLIE,TEXAS Sealed bids addressed to the Honorable Mayor and City Council of Wylie, Texas (Owner) will be received at the office of the City of Wylie Purchasing Agent, City Hall, 2000 Hwy. 78 North, Wylie, Texas 75098, until 10:30 a.m., July 9, 1997, and then publicly opened and read aloud immediately thereafter, for furnishing all labor, tools, material and equipment, and for performing all work necessary for construction of approximately 2,000 linear feet of 25-foot wide reinforced concrete street, including curbs and related drainage facilities, along Kreymer Lane between State Highway 78 and Brown Street in Wylie, Texas. This project also includes approximately 1,500 linear feet of 10-inch diameter sewer main and storm drain drainage pipe up to 60 inches in diameter. The proposal shall be accompanied by a cashier's check or certified check upon a national or state bank in an amount not less than five percent(5%) of the total actual bid price payable without recourse to the Development Corporation of Wylie, Texas, or a bid bond in the same amount from a reliable surety company as a guarantee that the bidder will enter into a contract and execute performance bonds within ten (10) days after notice of award of contract to them. IThe successful bidder must furnish performance bond and payment bond upon the forms provided in the amount on one hundred percent (100%) of the contract price from an approved surety company holding a permit from the State of Texas, to act as a surety or sureties acceptable to the Owner. The contract shall be awarded to the lowest responsible, responsive bidder; however, the right is reserved, as the interests of the Owner may require,to reject any and all bids, and to waive any informality in bids received. The low bidder shall be prepared to submit such evidence as the Owner may require to establish his experience, possession of such equipment, qualification of personnel, and financial responsibility necessary to prosecute the work on this project in an expeditious, safe, and satisfactory manner. It shall be mandatory upon the Contractor to whom the contract for this project is awarded, and upon any subcontractor under him, to pay no less than the prevailing wage rates listed in the contract documents. Plans, Specifications, and Bidding Documents may be secured from the office of The Hogan Corporation,North Dallas Bank Tower, Suite 620, 12900 Preston Road @ LBJ, Dallas, Texas 75230, on payment of a non- refundable Seventy Five Dollars($75.00)per set made payable to The Hogan Corporation. By/s/ JIM SWARTZ Jim Swartz Mayor City of Wylie, Texas NTC-1 THC 002-3 8.20 I INSTRUCTIONS TO BIDDERS 1. Use of Separate Bid Forms These contract documents include a complete set of bid and contract forms which are for the convenience of the bidders and are not to be detached from the contract document, completed or executed. 2. Interpretations or Addenda No oral interpretations will be made to any bidder. Each request for an interpretation shall be made in writing to the engineer, Gregory S. MacLean, P.E., The Hogan Corporation, 12900 Preston Road, Suite 620, Dallas, TX 75230; telephone (972) 392-4600; facsimile (972) 490-7163. Approved resolution of discrepancies, questions, and modifications to the Contract Documents will be made in writing by Addendum only. Addenda will be issued to all registered plan holders. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders. 3. Inspection of Site Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions there and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the contract. The bidder should thoroughly examine and familiarize himself with the drawings, technical specifications and all other contract documents. The contractor by the execution of the contract shall in no way be relieved of any obligation under it due to his failure to receive or examine any form or legal document or to visit the site or acquaint himself with the conditions there existing. The Owner will be justified in rejecting any claim based on lack of inspection of the site prior to the bid. 4. Alternate Bid Items No alternate bids or bid items will be considered unless they are specifically requested by the technical specifications. 5. Bids a. All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, including the drawings. I 002-38 II-1 June 1997 b. All bids must be regular in every respect and no interpolation, exclusions or special conditions may be made or included by the bidder. 1 c. Bid documents, including the bid, the bid bond, and the statement of bidders' qualifications shall be sealed in an envelope and clearly labeled with the words "Bid Documents", the project number, name of bidder and the date and time of bid opening. d. The Owner may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid. e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents. 1 6. Bid Bonds a. A bid bond in the amount of 5% of the bid issued by an acceptable surety shall be submitted with each bid. A certified check or bank draft payable to the Owner or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond. b. The bid bond or its comparable, will be returned to the bidder as soon as practical after the opening of the bids. 7. Statement of Bidders Qualifications Each bidde r shall submit on the form furnished for the purpose a statement of the bidder's qualifications. The Owner shall have the right to take such steps as it deems necessary to determine the ability of the bidder-to perform his obligations under the contract, and the bidder shall furnish the Owner all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available data does not satisfy the Owner that the bidder is qualified to carry out properly the terms of the contract. I I I I 1 002-38 11-2 June 1997 8. Unit Price The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is drawn to this condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities. 9. Corrections Any correction or change to information entered by bidder on bid form must be initialed and dated by person(s) preparing said bid form. Corrections should be made by striking out the incorrect information and writing or typing the correct information legibly in the margin or nearest available space. "White-out" is not an acceptable method of deleting information. 10. Time for Receiving Bids Bids received prior to the advertised hour of opening shall be kept securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the Owner that the late arrival of the bid bid solely I be received and considered.r which the bidder was not responsible, such 11. Opening of Bids The Owner shall at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present. 12. Withdrawal of Bids Bids may be withdrawn by written request dispatched for delivery in the normal course of business prior to the bid opening. The bid guaranty of any bidder withdrawing his bid will be returned promptly. I I 002-38 11-3 June 1997 I 1 13. Award of Contract/Rejection of Bid I a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best bid. The bidder selected will be notified at the earliest possible date. The Owner reserves the right to reject any or all bids and to I waive any informality in bids received where such rejection or waiver is in its interest. I b. The Owner reserves the right to consider as unqualified to do the work any bidder who does not habitually perform with his own forces the major portions I of the work involved in construction of the improvements embraced in this contract. 14. Execution of Agreement/Performance and Payment Bonds a. Performance and Payment Bonds, requires all prime contractors which enter I into a formal contract in excess of $25,000 with the State, any department, board, agency, municipality, county, school district or any division or subdivision thereof, to obtain a Payment Bond in the amount of the contract 1 before commencing with work and a performance bond for public works contracts in excess of $100,000. I b. The failure of the successful bidder to execute the agreement and supply the required bonds within ten (10) days after the prescribed forms are presented I for signature, or within such extended period as the Owner may grant, shall constitute a default and the Owner may, at its option either award the contract to the next lowest responsible bidder, or re-advertise for bids. In I either case, the Owner may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the Owner for a.refund. 15. Wages and Salaries Attention is particularly called to the requirement of paying not less than the 111 prevailing wage rates specified in the Contract Documents. These rates are minimums to be paid during the life of the contract. It is therefore the responsibility of the Bidder to inform themselves as to local labor conditions. II 16. Equal Employment Opportunity II Attention is called to the requirements for ensuring the employees and applicants for employment are not discriminated against because of their race, IIcolor, creed, sec, or national origin. I002-38 11-4 June 1997 1 CITY OF WYLIE KREYMER LANE PAVING AND DRAINAGE IMPROVEMENTS BETWEEN STATE HIGHWAY 78 AND BROWN STREET BID FORM 1 Item Estimated No. Quantity Unit Description and Unit Price in Words Unit Price Amount A1-6 0 L.F. For constructing Reinforced Concrete Street Header, complete in place, the sum of Dollars and Cents per linear foot. $ $ A1-7 36 Tons For constructing 4-inch hot mix asphaltic concrete pavement, Type "B" complete in place, the sum of Dollars and Cents per ton. $ $ Al-8 18 Tons For constructing 2-inch hot mix asphaltic concrete pavement, Type "D" complete in place, the sum of Dollars and Cents per ton. $ $ I Total Amount Additive Alternate 1 $ ADDITIVE ALTERNATE 2 (WYLIE RANCH ESTATES SEWER SYSTEM) A2-1 3,740 L.F. For furnishing and installing 10-inch PVC SDR-35 sewer pipe, all depths, including embedment, and removal of 1 existing sewer as required, complete in place, the sum of Dollars and Cents per linear foot. $ $ 1 1 I June 1997 THC No. 002-38.20 BF-11A CITY OF WYLIE KREYMER LANE PAVING AND DRAINAGE IMPROVEMENTS BETWEEN STATE HIGHWAY 78 AND BROWN STREET BID FORM Item Estimated No. Quantity Unit Description and Unit Price in Words Unit Price Amount A2-2 9 Ea. For furnishing and installing standard 4' diameter manhole, all depths, including removal of existing manhole as required, complete in place, the sum of Dollars and Cents per each. $ $ A2-3 3 Ea. For furnishing and installing standard end-of-line cleanout, all depths, including removal of existing manhole as required, complete in place, the sum of Dollars and Cents per each. $ $ A2-4 33 Ea. For furnishing and installing sewer service connections, including locating existing service lateral,wye to main, service lead, 1-way cleanout at easement lines, complete in place, the sum of Dollars and Cents per each. $ $ A2-5 3,740 L.F. For furnishing, installing, and maintaining trench safety system, complete in place,the sum of Dollars and Cents per each. $ $ I Total Amount Additive Alternate 2 $ I I I June 1997 THC No. 002-38.20 BF-12A CITY OF WYLIE KREYMER LANE PAVING AND DRAINAGE IMPROVEMENTS BETWEEN STATE HIGHWAY 78 AND BROWN STREET BID FORM Item Estimated No. Quantity Unit Description and Unit Price in Words Unit Price Amount ADDITIVE ALTERNATE 3 (WYLIE RANCH ESTATES DRAINAGE IMPROVEMENTS) A3-1 3,650 C.Y. For unclassified channel and bar ditch excavation, complete in place, the sum of Dollars and Cents per cubic yard. $ $ A3-2 1 L.S. For broadcast seeding and fertilizing of disturbed areas, complete in place,the sum of Dollars and Cents per lump sum. $ $ A3-3 100 L.F. For furnishing and installing 21-inch Class Ill Reinforced Concrete Pipe Culvert, including embedment, complete in place,the sum of Dollars and Cents per linear foot. $ $ A3-4 10 Ea. For furnishing and installing driveway replacement, complete in place,the sum of Dollars and Cents per each. $ $ June 1997 THC No. 002-38.20 BF-13A CITY OF WYLIE KREYMER LANE PAVING AND DRAINAGE IMPROVEMENTS BETWEEN STATE HIGHWAY 78 AND BROWN STREET BID FORM Item Estimated No. Quantity Unit Description and Unit Price in Words Unit Price Amount A3-5 60 L.F. For furnishing and installing 42-inch Class Ill Reinforced Concrete Pipe Culvert, including embedment, complete in place, the sum of Dollars and Cents per linear foot. $ $ Total Amount Additive Alternate 3 $ ADDITIVE ALTERNATE 4 (SIDEWALK ALONG WEST SIDE OF KREYMER LANE) A4-1 1,980 L.F. Forfurnishing and installing 4 foot wide reinforced concrete sidewalk, complete in place, the sum of Dollars and Cents per linear foot. $ $ 1 Total Amount Additive Alternate 4 $ 1 1 I I I June 1997 THC No. 002-38.20 BF-14A 1 The undersigned bidder hereby declares that he has visited the site of the work and has carefully examined the Contract Documents pertaining to the work covered by this bid, and he further agrees to commence work within ten (10) days after date of written notice to do so and to substantially complete the work in one hundred twenty (120) consecutive calendar days and be ready for final acceptance within one hundred fifty (150) consecutive calendar days. The undersigned bidder certified that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. The undersigned bidder hereby acknowledges receipt of the following agenda to the Contract Documents. Addendum No. 1 Dated Received Addendum No. 2 Dated Received Addendum No. 3 Dated Received Addendum No. 4 Dated Received Addendum No. 5 Dated Received This is a Proposal of , a Corporation organized and existing under the laws of the State of ; or a Partnership, consisting of or an individual doing business as By (Title) Address I Telephone Seal & Authorization (if a Corporation) I THC 002-38.20 BF-15A June 1997 I BID BOND I KNOW ALL MEN BY THESE PRESENTS, that we, the I undersigned, , as Principal, and firmly bound unto as owner in the sum of I $ as the proper measure of liquidated damages for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. ISigned, this day of , 19 The condition of the above obligation is such that whereas the Principal has submitted to I a certain bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the I I Now, Therefore, I a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall I furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall be in all other respects perform the agreement created by the acceptance of said Bid, I then this obligation shall be void, otherwise the same shall remain in force and affect; it being expressly understood and agreed that the liability of the Surety for any breech of condition hereunder shall be in I the face amount of this bond and forfeited as a proper measure of liquidated damages. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by and extension of the time within which the Owner Imay accept such Bid; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, I and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers,the day and year set forth above. I (L.S.) Principal ISurety I By: ISEAL ITHC 002-38.20 June 1997 ... . . . . , i • 5 • • . -- -.- __ • , .• •. , ! ____i ' ! 1 ' 1 1, i :I: • . . ., . • INSTALL 10" SANITARY SEWER MAIN . . , . . , . h 1 .i 11 1 ., CAUTION!!CONTACT GTE 24 HOURS PRIOR TO C I' 1 15' i • . EXCAVATION IN THE AREA. . I 1 1 §: g, . , , gii ; L , ,nort EASCWO m II; I 1 ; I 3S3 MO. N I 0 Fr art:515.r/ 1,1! 7 1 1--Ter sot I 1 I II , T' t . 1 1 rl •• • , , i "1 1 - , i i , •—,—,..,,,,,,,,......,T ., STA 0, • TotT.so...1: , 1, SCALE:11-90' /If CONNECT TO , 1 STONY SERER s ,i , I 02ST.NNW= i C I•••...•10"0 ' j k...5. ! r'r 7 I , Ro wse J I I. 1 7:,7,.....0., , TO DONNA DR. I I Nj TVA''4! :,i 7- ' S.1.0.1 11' I;c 7. , I' ,' rat MARKLE STA SN36 I I i I rosr.Ice 41 .I il,"-.1 l I . 'CI rail TVA.I S 'I I!• I I,• STA 104. , , ,A 1203 I INTALL , .STALL VP.MANN= ,,, -011.CLEANOUI I I E Pali .gR11 i i"11E. '• .No.3 i ..„.,...., , .I .I E , 1 .1 i . . . . ._. _ _..... _ . , , ! I•LEI0 I 'cc' I.Li I I I t 1 , NANO ,I. , , , 1: t , , , , •-Th. ,..,..LK II NET MAC'- • I•i I '41I,' .' '1 Co . • 225 I 1 I , i 7.7:- 7_,,,,,,,,,t_... , • i ! :.•, 1 ' , I • 1 !'1 1 TO BROWN ST. ! i . , ; '.1 d...---r 1 I!' 1 • 1 I I II i ‘i!'n'E' 1 ' , 1 ,i • 1., !'1 ! ; I I i I INSTAU.STANDARD SERVICE ! : I / I CONNECTIONS(TO)FOR EACH • 1 / 1 -LOT. COCRENPLACIE INTH CITY L.L.! 1 1' I t• / ! Nis 46 POW Of 1T ON,RS 70 So011f THE LOCAT.. i INSPECTOR TO SET LOCATION , NO 1050.110,OF ALL Cavort 1.00.101.50 CHUTES TO 11.KV OF 0.01 AHOIRIDOC AND IN ACOVIDARCI IN nem I 1 NTH 04000 Roo.. NOWEVEN.IT MALL EC TIC NIT All C I ' c C I I I I I COINIACTOIS RESPORMUTT TO LOCATE we van.DC 1 DCCI LOW..OF COMM..010,0-11.0 ono,. . PRICR 70 erGvATION NSA THE cooTtAcrol SHALL A.19.5. I ours.awn SIC uNT Mg algo........t ...row,..... I I .... .cg...,.... I ! ! I' • i • Nu.RES010591.10(FOR ALL DARACES 10 SAME. 1 1 I . , co) 1., 1,. i , t i I i_ T • .._ . 7 fRIURE I •ILO. -, t I -I It- I LEITIST.60.R.O.INI I I I WO I I I , I I I , I I I I I 1 —001710-, -,- I • YAM ERIT. VIM MIT. I I I 1 -i'Mall INIT i - 1,__174 ,,,i_1...1 .rAID0111,4 ALTERNATE NO.2 f S. 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LNCINI1: %VISION'S PAVING & DRAINAGE IMPROVEMENTS ,,,,T,,,,,,,,i NN.N-cey,,,, _ no,nos mom" 4. cos,rot loss.. •;:s Aro ,,,,,,,,,,,,,,, ma ow. CITY OF WYLIE, TEXAS FROM ALONG KREYMER LANE la jp no,nos wort . oar.OM rut . NO. c,, S.H. 78 TO BROWN ST. ItT RARKED MEM NCRTH EDGE Cr CONCRETE RADIX RERAN BETNE01 CC SOL Mk I, 1 .,,.... — — Ma.Yam. 0 Curt.6•MMTLE•AL C R.1,1 ANO Mr.L. ..0Cc.,.}2W5...O 1N,,... W0co1.I NoV Asoru=N u IxLLE cracm. - csuomro-"sso w.Ko Uor .—• amMoo..nm.o.aw l tit -0o- nk, SANITARY SErW.s.ER.LINES H55555 2050252 522_27 . — . AS 0 W HEHoGN BETWEEN DONNA DR. a BROWN ST. ac, C ROSSnco. . . .. . 01710 MD A a, P lhSILST No ,,,o „,„, 9 ,3 as 0.1 I/RI ,,.,.,,00.1-.1,1 le dr At . . . . I I _ 1 I FF' TJ.D: ' ' ,I; I INSTALL 10" SANITARY SEWER MAIN Cr o l; it ; : ' ii1 i N I,I 1 I 'II I i ;I I I cAunan PRIOR T cTE i', i1 s•r cyTD .Tt�I I �EX HOURS PRIOR E7 I I I Oat.nw,Dtt I I i• EXCAVATION IN THE AREA.I TO CALLIE CT. III 11; .a ... i 'i I I .I 11 ,SCI C t.-50• • S A 5.I3 I rrA,o.0 I `-I1 51a>I RUOiI,[C05T I t'IST41 1 i, NSTALL 1 N,LT I ST 1.15 I SlD YANNOAE I .5�Y.NNaE s�OR.0 Kg ' i �,D'usury EASOIDr .'Iona I I: I I' f y '1 A c m.'mau '�, ,a usury G.101.Nr ,o•our,cA.sFLFN-�i I sTui�• ,Sr�rTsT I .Ts•OMO I I • -STD.atANan SHEL NAR I I _-- - -.__..- - ._ ..._ d_J_- _ 4.•OARO a.ay. .aAN ^-xp uTEm umlolr- 1•p10A•EN,r r auN\.I• I I'I ,mil m•usury tASo¢Nr. I__ xva 1.:,iNiY_ J 1 IA�p ' tia✓w[ ,¢-mna.xD-- -- - _ __ _ —— - 17 4:° ; I,W f I . NOp2VE ALTERNATE .�ux u.- r OD rS Ram -- ---- __ —— - r I I 11 11•-,(_,r usury umawr I L III wmlwt u[ n r«L. -__ - I A-^i .I L,1 I I I iAtem NRE ; I ( I 2 1 I'> ' i�'! �' III TO DONNA DR. I lj II 111 I]Ip i l 1 I!; ! I I l••K•Aa,.r�I' sI ;I I III �OODsr ryl II'II I I ' II I;I II I If I I ' . II I ' I ' I I INSTALL STANOARO SERNCE i III I 11 t FOR EAU. I I: I-I ' CCNNECTN>IS 0 I I I • LOT. OpO110R.MtE MM OTT �1 7 I I I R C THE INTENT D<TNESE PLANS TD SNOO THE LOW. INSPECTOR TO SET LOCATION 1 0 nEv_ST,O) 11 i AND OFTATON OF ALL OOSTOC UNDOITWND UTEIRS' IN FIELD. I 111 ISO DONNA ' 11 THE R•ST OF OUR RNMEOCL AND N ACCOIOAN2 I I I jI f I i • O15TND RECORDS. 0004€IT SNAL EE M I I '1 DONIRACTDRS IIEg€45€x TO LOCATE MO VERIFY DC I �I 1 _ I I DUCT LOGsa15 S ALL fYSSND UNDPfFa>O UILIOR I s Or.Aw,siw1 F. I I 1 L- I I MCA 10 EXCAVATION AND l,lE CONSIAC,OR POLL ASSAR ; I - -I.--- -_-- - I MC Rsyws•ATT FOR ANT AND ALL pw0CES TD SANE. I — j 1 -.-a runac DD'IEa•R.- _. Ir 530 s5D 1 I ___-._ - _ . - _ I I ENST.t� - - I.-ERS.IE91T. ..... f -._ -.il... _.... _. _ _.-._. _..... .. _..-.- ._- �.. UTtirY CAM i F.r 1 I 1 I_ .-. _.. ll ____ - 5b +ApgmE ALTERNATE N0.2 ( ` il ._.. .. _ __..._. ( ,.._�_.. , - 1 --- ---- _ - ___ --- --- - _ - f -- - - -- -- I 5t0 1... t i I 5i0 1 W' --10'-5A1t-y�,.•DS>(SDRS) •O.SSR )- �..� ..... !tS 7 , sT _ —,r---- AATI ^"^ '�I ` SAD.• IIb IC(wt sRN.biR I..- I — _---- _-- .__- SIOM,1 SET.OI. 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Lii. ,,___-__-:"..=-_=.71: --• ''5--=--- .., -- , -.• N ••-'.-.Lit.. .. 1 • ©11' ill :C-1--11-11---" 1''1i ll 1 4,„s 1 I :: ,20,..0.0 ...e.:0 I.:_-... -.,..--.7:-.:-_--------L- _ILL ,,,, i• 10-1 : A COSTING I 71i: .1=1"..".......6.""SWISF """".................. ... ...----'-_-_-- -i 1•5•NE'..."----54.2":-:42:5317"-76CP-- /EV • I 0 •./ 1 I 1 1,1 /WM DRINITAY. 0. • 1' I 1......zi.....................15......._.6____I• I •/ I fq 16' 1:.:; L::.i................... .r....__*___*!T I .6. • • /. :If. _ ' 41 I...z.N......_._......l1s........._A,__E,1 it A t Ile .4. :•: I i I :I: TIE WC MADAM as NS 1 1 OCCUNEIR 55 POINORTZED BY GITECCRY 1 INALEAN,P.E. • 12203 CAI 15C 25.1991. I I m.roo.nool ce A SENED 005.15155 SECTION A-A SECTION B-B SECTION C-C 'mon MOM 1.10110CATICN TO Nit RESPONSIBLE D•CANITER 5 AN 001046 5501 TNE MAAS II ENGINI555 KARIM PET. PAVING & DRAINAGE IMPROVEMENTS 4 LANE RSISIONS CITY OF WYUE,TEXAS ALONG KREYMER .ERO_M &EL WI 10 BROW_N SI. Ne 4116‘11 .{,ENCIF MAROS), . ... =1=in ..... DRAINAGE AREA MAP v % a.rio.9NE l RAM AU •-- 96101 PC= g ,117. How/CORPORATION jar SUS 'RO A M.SlEalf N. s,ssis ..-...... • ........- THE PIG SWIG. ---..--•• -- '•-•••-- cy,,,,s, G GS K. • ••••ANN•••••••••• CIA a ena MT ',OW .01.1.0 so 0,A G.GIS Gor-SIGSLIS I- .S.3.4. -•••-.---..--. MG Po poTP.160101 TRA.2956 PPR i, rya e _ Et ISSOUSS CLICSIOGS s.s.s. V G.WES -' NA. ,.......______ . , . -. - -• ._ . . _... . . . . . . .. . . . ._. _ -• THE HOGAN CORPORATION Engineers • Planners • Consultants July 11,1997 Honorable Mayor and City Council Members City of Wylie 2000 Hwy.78 North Wylie,TX 75098 • • AT7N: Mr.Mike Collins,City Manager RE: Kreymcr Lane Paving&Drainage Improvements THC 4'002-38.20 Dear Mayor and Council Members: On July 11, 1997,bids were received at the office of the City Manager and then publicly opened and read aloud for the construction of the above referenced project. During the process of the bid opening,the bid bonds or cashier's checks included ),ith each bidder's proposal were reviewed,and all appeared to be acceptable. The bid package for this project included four(a)Additive Alternate packages. The base bid included paving and drainage improvements necessary for the construction of the roadway and sanitary sewer stub-outs under the new pavement. Additive Alternate 1 is for an additional 12 feet of concrete pavement width,or one traffic lane. Additive Alternate 2 is for the extension of sanitary sewers to serve the Wylie Ranch Estates Subdivision. Additive Alternate 3 is for miscellaneous drainage improvements in the Wylie Ranch Estates Subdivision,and Additive Alternate 4 is for the construction of a new sidewalk along the west side of Kremer Lane. The proposals submitted for this project have been thoroughly reviewed in our office. No errors were found that would alter the position of the bidders. Five(5)bids were received,and the apparent low base bid was submitted by TR]CON Services, Inc.in the amount of 5608,070.80. A detailed bid tabulation of all of the bidders is attached for your reference. If any or all of the additive alternate packages are included with this contract,the low bidder would be either TR]CON Services,Inc.or Morrow Construction. Council may,at its option,award the contract with all,some,or none of the various additive alternates. The Hogan Corporation has received and reviewed the information and reference's provided by both TRICON Services,Inc.and Morrow Construction. We have contacted several of the references provided by each and all have indicated they would use either contractor again. Based on this information,we have no hesitancy in recommending award of the construction contract to either TRICON Services,Inc.or Morrow Construction,depending on Council's decision to award the base bid only,or the base bid with alternate(s). Should you agree with our recommendation,please notify this office,and we will proceed with preparation of the Contract Documents. Yours very truly, THE HOGAN CORPORATION 21 Gregory S/'.MacLean,P.E. Vice President Enclosure • Member,Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 62 ►` Member,American Consulting Engineers Council North Dallas Bank Tow Dallas,Texas 7522 - TEL:(214)392-4600 cnv.roiAiAQn_71R'a • KREYMER LANE PAVING& DRAINAGE IMPROVEMENTS BID SUMMARY Bid Description Tricon East Tex. Morrow XIT L.H. Lacy Base Bid Paving 608,070.80 680,218.08 658,354.05 691,845.60 721,835.10 & Storm Drainage Alternate 1- 81,653.75 80,392.22 87,084.95 87,254.60 87,931.80 Add One Lane of Pavement Alternate 2- 167,274.00 103,996.00 92,415.00 158,130.00 210,360.00 Sewer Extension, Wylie Ranch East Alternate 3- 44,400.00 44,859.40 52,955.00 71,200.00 55,310.00 Drainage Imprvmt. Wylie Ranch East Alternate 4- 21,780.00 23,760.00 15,840.00 23,760.00 22,572.00 Add Sidewalk on West Side Kreymer Total Base Bid With Alternates 2 & 3 819,744.80 829,073.48 803,724.05 921,175.60 987,505.10 7/17/97-kreymer KREYMER LANE PAVING & DRAINAGE IMPROVEMENTS BID SUMMARY July 17, 1997 Contractor: MORROW CONSTRUCTION Original Bond Project Budget $361,983.00 * Base Bid Paving& Storm Drainage $658,354.05 Alternate 2 - 92,415.00 Sewer Extension, Wylie Ranch East Alternate 3 - Drainage Improvement, Wylie Ranch East 52,955.00 TOTAL BASE BID WITH ALTERNA l hS 2 AND 3 $803,724.05 * Project scope now includes Brown/Kreymer Storm drainage improvements costing $296,000. 07/17/97 (04:50 PM) KREYMER.WK4 fJ fJ �p yy !J 41 y 1V 1V N N N 1Y 1U ��yy J a tT ! 8 8 +� 8 tx 8 8 8 ! 8 d +� O W W N W N ! d N + p d W J W N ! d N + N JJ ��11 WW1 �Ni m p J $!� r + W �y� + + + W + O + + O O O J + + + + O + W W O W S !N H g W O O m r m m r r r m m r N m m m m m m m m m m m r r r r r r rr r r r /7 !' pen a n P T P P P P P P T :II li �I ll li T ll li ii :( ( .( t s z " u Q " t ry' 3 , S v 3 $ Y' S i n -o �S �n S �S $i g•n r� t I1t gif iIitiiUiHHiD1i1HiIiitu ! i ,a,1111 3 Op_ it d iS' - 9 6 i i it i i i5� et�� 5pq� !�yy ¢3� QQ �uG uu 55�� 99Q¢ p yy�� y aaa222 g g g p i g g g a s 25 i 8 O g g i 8 g 8' t ,fn ,+o + " $ N a 8 8 8 8 8 8 8 8 8 8 8 8 gg 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 N 8 8 !p q 5� g� yq y� gig !� g fg0Q 9dQ 1y1p Q pq 5O� E�iD QO ! �W$ gO+ yJ! 1. 9r� O gdq ¢ y� @O p; j� gm g g g g g g i g 25 b: 25 L'' 0 25 i i i i i i i i A i '§ F S F d S g I S g g g 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 d w + + d d .8m3 § JW gg g a a Rar �tra � m 88 88 8 888 8 8 i 8 88 8888888 8 N +8 8 8 9 0 88s m88898 8 w s. g �{ �y Q a g ap p+� N P d d yd� y� + y N a mq y J d N N W ; P +J gd f 9g N 4ggY + g N �qI 7 S g g 75 V OP ,(7t - S id o b g b 8 2S u1 g g p: g m $ t 1 Tri N p .4 S 5 8 8 8 8 8 888 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 + 8 8 8 8 8 8 8 8 8 8 8 8 8 $ 2. + g p § 10 isg l - tea o ii § § iii i 5 Il 8 s m a goNaa ow 1• 8888 8 888 8 8 8 8 88 88 888 a8 8 bt i 8 8 8 8 888 8E8 8 8 f g-o kliga ifyy 77y� f y� + yNy�� yfy@J@ yy 9+q yNg� 55J�� }t.,�� Q+ y 9p Q yN yyV gd gg V $ �N@ ♦ O ggN�@@ y� d Jet yN; Wg iN� g 0 2S a b O S 25 o d S o 5 25 2S i5 25 35 li i5 a i3 F3 8! F 8 S �. df of 21 O 8 8 8 8 8 888 8 8 8 8 8 8 8 8888888 8 at 8 8 8 8 8 8 8 8 8 8 8 8 8 z a W N N + + JU t P 8 8 8 8 8 888 8 888 88 8888888 8 8 8 8 8 8 8 8 8 8 8 8 N 8 y� 55�� gq y,N� 5m� y+q y N 5� ya 41 5d� R N NQ + 5� yOpD yW� y! yW, �!Q 8 ! O d f y♦. O fD pg � m iS i g § mi 35 25 25 8 7F 8 o ZS 2S 25 2S 35 25 2S 2i Tf m o i R i l ! i F 8 8 8 8 8 888 8 8 8 8 8 8 8 8888888 8 8 8 8 8 8 8 8 8 8 8 8 8 8 + N + + sgggN gg g mad gg ggggggg g i g s s s 0 ! „ � � Nfg 88 88 8 888 8 888 88 8888888 8 N 8 8 m 8 8 8 8 888 6N888 8 rs f" + + W Ol f0 ! IIN O J ; a + d W N O N N x 8 g g g 5 i i g § § § goo § § 0 t § g § g g E E § ; g l i at E g O i t 8 8 8 8 8 888 8 8 8 8 8 8 8 8888888 8 8 8 8 8 8 8 8 8 8 21 8 8 8 8 W d d 88 88 0 888 8 8 8 8 888 8888888 8 8 8 8 8 8 8 888 88 'a8 8 0 0 p p 0 O O p O p p O O O O O p p 0 0 0 p O O O O O O O O p p p 0 0 0 O 88888 888 8 888888 8888888 8 8 8 8 8 8 8 88888888 i §A y�@Q ��++ A f[ ?aQ� }� $_ q $a y� to m �D A 4 p i }fit p 7% . a N P E FX �) ,t+' ZK bi 7Y 1 W H Y f'}. �.{ ! J + o + m a 1 8 8 8 8 8 8 8 8 8 8 8 8 8 8 888488 8 8 V 8 8 8 8 8 y 8 8 8 + 8 o 8 a 0 - ; • O g & g . gag ; a N 8p gg g g g g zI g & 8 a 8 N s a r + N J 3 88 88 8 888 8 8 8 8 88 8888888 8 8 8 8 8 8 B �t8 8888 b " p 88p� 8m 8 8 889 8 t6 W 888 8 888 88 8 8 8 8 8 to G Bti a ! 8 : 8 d Y a J y City of Wylie Btd.Pso.ir.d: Paving and Drainage Improvements along Kreymer Lane Arty 11.1997.cam. Big SUMMARY Unit Prim ad Anatvels Td W Con East Texas Morrow T Paving LH Lacy - Nem Est Average 4 City. Unit Description Unit Price Amaral Unit Price Amount Unit Price Amount Unit Price Amount Uni Price Amount Minimum Minimum Average Median Deviation 38 280 LF.Furnish and InaN 1Oi eh ducal*iron SOWN 40.00 11200.00 42.00 11.760.00 25.00 7.003.00 moo 16240.00 68.00 18.240.00 25.00 0.00 37.17 41.00 18.44 , pipe.ale depM,including embedment,and removal of westing sewer 39 3 Es.Furnish and install standard 4'diameter 2000.00 8,003.00 1.175.00 3,525.00 2.675.00 8,025.00 2300.00 8,900.00 1,500.03 4,503.00 1.175.00 0.00 1,608.33 1,760.00 716.67 manhole,all dephs,hduding removal of 40 449 LF.Construct separate 30•Fch crab and gutter 15.00 8,735.00 19.76 8,867.75 15.00 6,736.03 15.00 6,735.00 18.00 8,082.00 16.00 0.00 19.79 16.00 4.60 41 148 Ton Cons6ud 44h04s hot 940 05p10a90 concrete 45.00 6.570.00 74.00 10,804.00 66.00 9.490.00 56.00 8,030.00 4200 8,132.00 42AO 0.00 48.83 60.00 17.83 pavement Typo'a' 42 73 Ton Construe 2in0h hot mac aspheSo commie 50.00 3,860.00 74.00 6,402_00 66.00 4,745.00 6000 4,380.00 42.00 3.066.00 42.00 0.00 48.50 66.00 18.33 pawnor*Type'D' ',.. 43 9 Es.Construct barrier tree ramp(minor intersec*on) 300,00 2.700.00 875.00 3.375.00 375.00 3,376.00 600.00 4,500.00 340.00 3.060.00 300.00 0.00 316.00 967.60 110.00 44 150 L.F.Banish and instil sanitary sewer amassment 20.00 3,003.00 10.00 1,500.00 10.00 1.500.00 28.00 4.200.00 24.00 3.800.00 10.00 0.00 15.33 15.00 8.87 Total-Base Bid Amount $608,070.80 $66O218.08 S868,354.06 $691,845.80 $721,886.1O Additive Alternate 1-Additional Lane of Traci A1-1 1.140 C.Y.For unclassified*eel excavdon 5.00 5,703.00 7.50 8.550.00 7.00 7,980.00 8.00 6.840.00 6.80 7,752.03 6.00 0.00 5.38 6.40 1.82 AI-2 350 C.Y.Embankment malarial for Roadway 5.03 1,760.00 625 1.837.50 8.00 2,800.00 200 700.00 2.00 700.00 200 0.00 3.71 3.60 238 AI-3 2503 S.Y.Construct 7-inch lime slabised sub-grade 1.26 3,128.75 125 3,128.75 1.86 4,129.95 120 3,003.60 1.40 3.604.20 120 0.00 1.13 1.25 0.38 A1-4 58 Ton Furnish hydrated alms 100.00 5.803.00 9200 6,336.00 105.00 6,090.00 100.00 5.900.00 97.00 5,623.03 9200 0.00 82.33 98.50 27.44 A1-6 2,503 S.Y.Conriud Broth reintorced oonaets pavement 25.00 82,676.00 2299 57,543.97 25.00 62,576.00 27.00 87,581.00 27.20 68.081.60 2299 0.00 2120 25.00 7.07 A1-8 0 L.F.delete 0.00 0.00 0.00 0.00 0.00 000 0.00 0.03 0.00 0.00 A1-7 36 Ton Conabud 4-inch hot mix asphtlW concrete 50.00 1,800.00 74.00 2.664.00 66.00 2,340.00 60.00 2.1510.00 42.00 1,512.00 4200 0.00 48.50 66.00 18.33 pavement,Type'B' A1-8 18 Ton Conshud 2-inch hot mix asphaltic concrete 50.00 90320 74.00 1.392.00 66.00 1,170.00 66.00 1,170.03 42.00 756.00 4200 0.00 49.33 67.60 18.99 pavement.Typo"Cr +Total-Additive Alternate 1 $81,863.75 $80,392.22 587,084.96 S81254.6O 597,931.80 Ad Additive Alternate 2-Wylie Ranch Eaton's Sewer System 42-1 3,740 LF,Furnish and meta 10-inch PVC SOR-36 sewer 35.00 138900.00 20.66 77231.00 17.00 63.680.00 3200 119,690.03 41.50 155210.00 17.00 0.00 24.36 28.33 11.91 pipe,al deptins,Including embedment and removal ofedeWng sewer - A2-2 9 Es.Furnish and Install 4'diameter manhole,all 2003.00 18,000.00 1275.00 11,475.00 1,600.00 14,400.00 2.000.00 18,000.0O 1,500.00 13,500.03 1275.00 0.00 1,395.83 1,660.00 606.56 depths.Including removal d waning menthols as 423 3 Ea.Furnish and instal standard endoMi ne deaoul 600.00 1,600.00 275.00 825.00 266.00 796.00 560.00 2.860.03 500.00 1,600.00 2136.00 0.00 415.00 387.50 236.00 all depths,including removal cI westing A2.4 33 Ea.Furnish and instep sewer service connections. 500.00 18,500.00 325.00 10,725.00 300.00 9,900.03 420.00 13,860.00 980.00 32.870.00 900.00 0.00 42250 372.50 215.00 including locating ceding service Iaara,wye to main.sank.Mad,1-way deanout at easement A2-5 3.740 L.P.Furnish and install and maintain trench safety 0.10 374.00 1.00 3,740.00 1.00 8,740.00 1.00 3,740.03 200 7,460.00 0.10 0.00 0.85 1.00 0.53 Total-Additive Alternate 2 $167,274.0O 6103,996.0O S52.415.00 S168,13O.00 621O,360.O0 AddNve Apeman'3-Wylie Ranch Estate Drainage ' Improvements A3.1 3,650 C.Y.UndaosBed channel and bar ditch excavation 6.00 21,900.00 7.50 27,376.00 6.50 20,075.00 1200 43,800.00 8.60 31,390.00 5.50 0.00 8.80 6.75 2.77 A3-2 1 LS.Broadcast sewing and'witting of disturbed 5,000.00 6,000.00 6,700.00 8,700.00 1,000.00 1,000.00 10203.00 10,200.00 8,100.00 6,103.00 1,000.00 0.00 4,833.33 6,560.00 2.88889 A33 100 LE.Furniah and install 21inch Class■RetrVoroed 30.00 3.010.00 38.00 3,803.00 29.00 2,800.00 48.00 4,800.00 39.00 3.900.00 28.00 0.00 80.60 34.00 11.17 Concrete Pipe CWveri A34 10 Ea.Furnish and instal driveway replacement 1,000.00 10,000.00 250.00 2,503.00 2,500.03 25.010.00 700.00 nook° 870.00 8,700.00 250.00 0.00 888.67 785.00 575.66 THC 00238.20 THE HOGAN CORPORATION Page 2 City of Vvylie Bids Received: Paving and Drainage Improvements along Kreymer Lane Juy 11,1997,9 a.m. BID SUMMARY Unit Price 9a Analysis Td Con East Texas Morrow XIT Paving LH Lacy Item Est. Average Oy. Unit Description Unit Rice Amount Unit Price Amount Unit Price Amount Unit Rice Amount Unit Price Amount Minimum Minimum Average Median Deviation A3-5 80 LF.Furnish and install 42inch pass 9 Reinforced 75.00 4,500.00 74.74 4,484.40 88.00 4,090.00 90.00 5,400.00 87.00 5,220.00 68.00 0.00 85.79 74.87 21.93 Concrete Pipe Culvert • Total-Additive Alternate 3 $44,400,00 $44.859.40 $52.965.00 $71,200.00 $55.310.00 Additive Alternate 4-Sidewalk along west side of Kreymer Ln. A4-1 1,980 L.F.Furnish and install 4 foot wide reinforced 11.00 21,780.03 12.00 23,780.00 8.00 15.840.00 12.00 23,760.00 11.40 22,572.00 0.00 0.00 9.07 1120 3.38 concrete sidewalk Total-Additive Alternate 4 $21,780.00 $23,780.00 $15,840.00 $23,760.00 $22,572.00 Base Bid Only 1 TRICON $808,070.80 2 Morrow Const. $658,354.06 3 East Texas Cons!. $860218.08 Base Bid+Add.Alt.2 1 Morrow Const. $750,769.05 2 East Texas Const. $764.214.08 3 TRICON ST75.344.80 Base Bid+Add.Alt.2 and 3 1 Morrow Const. $803,724.05 2 East Texas Const. $809,073.48 3 TRICON $819,744.80 .002.38.20 THE HOGAN CORPORATION Page 3 CITY OF WYLIE, TEXAS RESOLUTION NO. (R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, DECLARING A NEED FOR IMPROVEMENTS TO STREET DRAINAGE AND SEWER SYSTEMS IN THE 300 BLOCK OF CALLIE COURT, THE 300 BLOCK OF DONNA DRIVE, THE 1900 BLOCK OF EAST BROWN AND LOTS 1-5 OF WYLIE RANCH EAST, COMMERCIAL PARK, EAST OF KREYMER LANE, IN THE CITY WYLIE, TEXAS. WHEREAS, §402.064 & §402.072 of the Local Government Code, and Chapter 313 of the Transportation Code authorizes the City of Wylie, Texas to declare a need for improvements in the City of Wylie, Texas; and WHEREAS, the City Council of the City of Wylie, Texas ("City Council") proposes that a part of the cost of the improvements be paid by the benefitted property and its owner(s); and WHEREAS, the City Council has investigated and determined that Subchapter D of Chapter 402 is applicable to Wylie in that all or a major part of its territory is in a county with a population of more than 25,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The City of Wylie. Texas declares a need for sewage and drainage improvements to the street and sewer systems in Wylie Ranch East Subdivision Phase One and more particularly described as follows: 1. the 300 block of Callie Court (Lots 1-10, Wylie Ranch East Phase One); 2. the 300 block of Donna Drive (Lots 11-20, Wylie Ranch East Phase One); and 3. the 1900 block (north side) of East Brown (Lots 21, 22, 23A, 23B, 24A, 24B, 25A, 25B, Wylie Ranch East). The City of Wylie, Texas declares a need for sewer improvements in Wylie Ranch East Commercial Park and more particularly described as follows: RESOLUTION FOR IMIPROVEMENTS 1N WYLIE.RANCH EAST ESTATES-Page 1 h j/I:\inbox4\wyle\ranch2.res/081497 1. the south side of SH 78, east of Kreyrner Lane (Lots 1-5, Wylie Ranch East, Commercial Park). SECTION 2: The specific plan specifications are detailed in a contract authorized by the City of Wylie, Texas with Morrow Construction for the construction of the improvements set forth above, which is attached hereto as Exhibit "A". SECTION 3: The estimated cost of the improvements to be constructed is One Hundred Forty Five Thousand Three Hundred Seventy Dollars ($145,370.00), all more particularly described in Additive Alternate Bids 2 and 3 of the said projects, which are attached hereto as Exhibits "B" and "C". The bid for Additive Alternate No. 2 (sewer improvements) is Ninety Two Thousand Four Hundred Fifteen Dollars ($92,415.00), and the bid for Additive Alternate No. 3 (street drainage improvements) is Fifty Two Thousand Nine Hundred Fifty Five Dollars ($52,955.00). SECTION 4: This Resolution shall take effect immediately upon its passage. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on the day of August 1997. JIM SWARTZ, Mayor ATTEST TO: SUSAN SHULER, City Secretary RESOLUTION FOR IMPROVEMENTS IN\\YLIF,RANCH EAST I:s r-\TES-Page 2 h j/l:\tubos.I\wylie\ranch2.res/08l 497 WYLIE CITY COUNCIL ACTION AGENDA COMMUNICATION ITEM NO 10 September 23, 1997 Issue Discuss and act upon awarding a contract for the construction of a new 20" water transmission main and related utility improvements along FM 544. Background Sealed bids were opened and read aloud on August 28, 1997. The apparent low bidder on this projects was Four D Construction, Inc. with a base bid of $358,374.00. Alternate bids were also taken for installing the water main by bore and jack method under Country Club Drive. The alternate bids were taken to determine a price for this method of roadway crossing in case the City decides it is in their best interest to bore under the road instead of installing the line in an open trench. The traffic control required to use the open cut method may cause some inconvenience to motorists entering and exiting the High School. Traffic will be impacted by this method for only a couple of days. If the bore method is used, traffic will not be affected at all. This option may be determined during the construction phase and will be part of the overall contract only as an alternate (optional at this time). The contract will have a net increase of$12,600 if the alternate item is used. This contact also includes the installation of a new gravity sewer system for the McCords Little Six Subdivision. This project is not part of the 1995 Bond Program, however, since it is adjacent to the larger Bond Project, it was included in an effort to achieve an economy of scale in the price of construction. The portion of the overall contract which includes the sanitary sewer improvements is $64,750.00. This includes a bore under FM 544, and an 8- inch sewer main with manholes and related appurtenances to serve all of the lots in McCords Little Six Subdivision. It does not include service connections for each lot. The Hogan Corporation has evaluated the bids and checked the low bidders' qualifications. A detailed breakdown of bid prices and alternate bid items is attached to aid Council in evaluating the various options. Greg MacLean will be present at Council to explain the bids received, answer any questions, and recommend award of contract. This project represents the final section of the 20" water transmission main from the Nortex high service pumps and ground storage tank to the new elevated storage tank in Steel Road Industrial Park. The Nortex high service pumps and ground storage facility is the City's main supply point from North Texas Municipal Water District, and the new elevated tank is the City's main elevated storage facility. It connects the west half of the City's water distribution system with the east half and along with the McMillen water main project, completes the looping of the two systems. Action Agenda Item No 10 Page 1 Background - continued In order to incur the least amount of confusion and inconvenience to the property owners, the contractor will be required to comply fully with the terms and conditions as specified in the Contract documents. These items will be addressed at the preconstruction meeting and required of the contractor: 1. Submit a detailed construction sequence plan including traffic control and project schedule for review by the Engineer and Staff. The traffic control plan must allow access to all businesses and properties adjacent to the project at all times. 2. Coordinate through City Staff a meeting with the adjacent businesses and property owners to discuss the proposed plan and schedule and make adjustments if necessary. 3. Prepare a form letter of notification to be used to inform affected businesses of any construction related activities which may affect access. This letter must be reviewed by staff prior to issuance. 4. Deliver letter of notification to affected parties 48 hours in advance of specified construction activity. A copy must be simultaneously submitted to the City and Engineer. 5. Notify the City's Inspector as soon as possible as to any changes or problems which may affect the progress of the project. 6. Prepare the monthly pay request and review it with the City Inspector prior to submittal to the Engineer for further processing. 7. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site to review monthly progress and discuss any changes or problems. 8. Fully comply with all other aspects of the Contract Documents. Board Recommend-time N/A Financial Considerations The premier project included in the 1995 Water and Sewer Bond Program Phase 1 was the new water tower and its associated water transmission mains. This project consisted of the water tower and three separately bid sections of water transmission mains. The bid being considered on this agenda is the final leg of the water tower system. The new water line will lie between FM 1378 and the new water tower. This contract also includes the construction of a sewer main in the McCords Little Six (MLS) subdivision for a cost of$64,750. Action Agenda Item No 10 Page 2 Financial Considerations -continued The water tower system (WTS) was financed through two sources, $1,905,000 in bond funds and $103,365 from Impact Fees. The Impact Fees were used to pay for the water tower design ($55,999) and the purchase of the tower site ($47,366) prior to the sale of the 1995 bonds. The MLS subdivision sewer project is partially funded by the return of$14,463 from the canceled regional wastewater study project. The city fees to hook onto the line will be a $100 Hook On fee and a Tap Fee of$500 for a total charge of$600. These fees will generate $6,000 towards the construction of this new sewer line. The total available funding for the WTS and MLS projects is $2,028,831. The total estimated cost for the completed projects and the contract under consideration will be $1,964,108, leaving a net of$58,783 that can be used for other water and sewer projects. The MLS subdivision owners will be responsible for bringing their sewer lines to the city connection point in addition to the above city fees. The city will require that the owners hook up their lines within one year. Utility Billing will make available a six month plan to pay for the hook and tap fees at the owners request. Other Considerations N/A Staff Recommendations The Hogan Corporation recommends award of this contract based on the base bid of $358,374 to Four D Construction, Inc. Attachments Letter of recommendation from the Engineer Bid tabulation. T, - etlee4/44 repared Revir iv d by Financ City Manager Approval Action Agenda Item No 10 Page 3 08/29/97 12:33 $214 490 7163 THE HOGAN CORP. -->, WYLIE-PRICE Z 001/004 THE HOGAN CORPORATION Engineers • Planners • Consultants August 29, 1997 Honorable Mayor and City Council Members City of Wylie 2000 Hwy. 78 North Wylie, TX 75098 ATTN: Mr. Mike Collins, City Manager RE: New 20-Inch and 16-Inch Water Transmission Main Along FM 544 and Related Utility Improvements THC#002-24.20 Dear Mayor and Council Members: On August 28, 1997, bids were received at the office of the City Manager and then publicly opened and read aloud for the construction of the above referenced project. During the process of the bid opening, the bid bonds or cashier's checks included with each bidder's proposal were reviewed, and all appeared to be acceptable. The proposals submitted for this project have been thoroughly reviewed in our office. No errors were found that would alter the position of the bidders. Five(5) bids were received, and the apparent low base bid was submitted by Four D Construction, Inc. in the amount of$358,374.00. A detailed bid tabulation of all of the bidders is attached for your reference. The Hogan Corporation has received and reviewed the information and references provided by Four D Construction, Inc. We have contacted several of the references provided and all have indicated they would use Four D Construction, Inc. again. Based on this information, we have no hesitancy in recommending award of the construction contract to Four D Construction, Inc. in the amount of the base bid of$358,374.00. Alternate bids were taken for boring under country Club Drive. These alternate bids were taken merely to establish a price for this option should the City decide to bore under the road rather than install the water main by open cut. The amount bid by Four D Construction, Inc.was$25,900.00. Should you agree with our recommendation, please notify this office, and we will proceed with preparation of the Contract Documents. Yours very truly, THE HOGAN CORPORATION Grego£ 3c1 � MacLean, P.E. Vice President Enclosure riallk Member,Consulting Engineers Council of Texas 12900 Preston Road at LBJ, Suite 620 %alp. Member,American Consulting Engineers Council North Dallas Bank Tower Dallas,Texas 75230 TEL:(214)392-4600 FAX:(214)490-7163 08/29/97 12:34 11214 490 7163 THE HOGAN CORP. R7LIE-PRICE V]002/004 .j..":", w:,t:+114 .1-t...t1 BID SUMMARY SHEET for New 20-inch and I6-inch Water Transmission Main along FM 544 And Related Utility Improvements City of Wylie,Texas t?..< <..o....... ..._-.. August 28,1997 10:00 a.m. x*gt. Four D Construction O © ,) $358,374.00 $25,900.00 « .;fi s Lr2�... > .- f< ,{s *a ,.:<..s«s..<.:�v.< - x - .c.�:,, r --"9'- s ^"r:-: , ' e .;..... .., :... -- - .:.,. :,....,.:>.•,.,..2�ac,,.:. .b.,...<.:<..au:•f rcz,,..:u.xfnc lc:'o <:,n ...<.�,c:'h.R«,,;uv _ Saber Development © $361,518.00 $24,500.00 4f$ ;:,o« :1. ,.�;"•< Y:c, -(jn ': :,3 ss:;;j'^ :s;r:s "ai"^'f > ;; «<;`.!Y3•:'T�.• .✓YSc -.,,..- �.$«�,...,:«.,...s..<,:';.:..,,.. -,«...�,..?J.o,...:sY,:.r'as;:3..A>.�.'«"�'s�an7>Lts; b�'^",5.,,.,/.srf,«,.✓,ss5sn>,«.da��Q.�.'lY'<�<�iffG��{�ss;'$ «East Texas Construction ' .> $368,479.14 $18,900.00 MOSWV,a.« •»ss:r.. ,::;:sr. « - ';'�:<s:<:; xs<?�" <r tili rsxr.,..« :,«<:.<'sssK:Y:=->::�..«..,,.:<:-ter -.., ss s< <s ..,<.... s..,.. ..r.<.......... .. .. .<...�., c .t,F.:<. �..� .ou..:.«<.,,,.� ..�ir.•s ktca :��s<a,�ig{s�<B?�,� xxn�bs «:; East Texas Contracting © © $394,202.79 $24,500.00 ,fA > 9.- , ...,. ^i !b •w;<1:j$lceyr F"«':o .r.'J, m - ,,,,« .,fix .i-��;;• -^..t;�,..:-- ...,..f,..� ,<«s__�,>�« � ,:a:•::x.,..:.::«r�.s:>b.a«.,«s..;;r,>:;:>.,i=:-'2�;,iccs>s�ns�h';�"A�Sx„�; Morrow Construction © © O $406,521.00 $20,300.00 ��y 5,413' Z a g 4, <4i?:::'Cy't$.<^ :fS•u,�b::. .: y M'c;: ;sus,�'. ,�..,., ::r,5^' Y' fy. E}%i%+refi�L.,.«i•<�v«<......--.. I.: Yc.•....:F....l..-.-. ..:...:- .<.n-.£� -....,.:...ef.nrc.....m,.cbr�<� .<...w..V�..<c.<�'S.'r``ii�.a`%a%`�zio'�"..�e°c&YiXd� ��%£a'd18E 'FAQ-tZ«a ❑ ❑ C < '<` f •,.:.vn,<:• %y:sskiei l ';C is .u':df EN :. AMi ,,,, <.. ......:.�a-,n».r.., - :.,..-:,:.::... .,;,.:,..;>,$;s„c>.,.-:.,:«««.:,,.2««..:,..,.:«r;:.arssw>DY,V-«s -r_.,:<.:s isn�''�,s^;'3>x`H«.E'.sn"«,'s '"s�'£RE'�� f��a LI A C , $ ........ .. <...... - ,: :"Y„«.. w"J3bT.. 'Y,:7"'.« <ns$ .t,..,y;,. ..1 �.� s3 «y r .}•v yy, �:.i�f�i+.{. ••.•..,.v. -• IY <r G.,. <v xq.1 4.+.DY...,.,^�«Y.rL< «,vA �$,,.� 5�{$i> « t9.2Z,��' ' .. ,.y�ii5 '< L ❑ $ C i ❑ $ s a", t - b,.c< z.ss a.: ''v t T- <ss E _ -.',- &<c7-.-- _..:hs:.f./:,.i.,-;ors lsz N✓.`:�...s',sztt s^z.q^Ps'</ l ..!. - r.,,..,.. 'f, �.o.::.i -.v.F.aaR<Na' . y bif' bRG<�. .��"�Y'AF'arNY,ti ❑ ❑ $ $ �S ❑ ❑ off$ xe'«b<,..a<««« .... :... ->a:., $i..:.- ,.v...v.. ,.._.,:..:.....-v..A ........: -..�..: .<:.dv.:. .k1�YRf.�.u)..v.e -..'flo.•... - $2 ❑ Li ❑ $ $ THE HOGAN CORPORATION Engineers.Planners.Consultants 1.2900 Reston Road at LBJ,0620 Dallas,Texas 75230 I Bids Received: August 28 1997,10 am City of Wylie o New 20-Inch and 16-Inch Water Transmission Main Along FM 644 and Related Utlity Improvements o BID SUMMARY co o- Four D Construction Saber Development East Texas Construction 5 East Texas Contracting Morrow Construction C Item Est, Average 5 I Oty. Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Minimum Maximum Avarage Median Deviation 1 3,614 L.F. Furnish and Install 106-25)20-inch PVC,C. 836 50 $131,911.00 844.50 1160,823.00 $42.80 1154,679.20 445.05 $162.810.70 $50.00 6180.700.00 $38.50 $80.0O 043.77 $44.60 83.30 905 Water Line W 2 100 L.F. Furnish and Install(DR-18)12-inch PVC,C- $29.00 52,90000 $30.00 $3,000.00 434.80 $3,480.00 $33.80 43,380.00 $30.00 03,000.00 $29.00 534.80 $31,62 $30,00 $2 22 U_ 900 Water Line C 6. 3 946 L.F. Furnish and Install IDR-181 16-inch PVC,C- $28.50 826,961.00 $41.50 039,259.00 $38.60 $36,515,60 542.79 $40.479.34 $40.00 537,840.00 $28.50 $42.79 $38.28 $40.00 53.91 9O5Water Line W W 4 14,0 L.F. Furnish and Install 30-inch steel casing(open 495.00 $13.300,00 5E15,00 411.900,00 5135.00 418,900.00 860.00 $8,40000 $55.00 $7.700.00 455,00 $135.00 $86.00 $85.00 $23.20 �- cut) 0- ✓ 5 70 L.F. Furnish and Install bore and jack,24-inch $305.00 $21,350.00 $116.00 08,050.00 $120.00 $8.400.00 $145.00 $10,150.00 $145.00 $10,160.00 $115.00 5305.00 5166.00 0145.00 555,60 T steel casing t 6 15 L.F. Furnish and Install 24-inch steel casing(open $71.00 $1,065,00 $60.00 $900.00 $85.00 01,275.00 $53,00 $795.00 $50.00 $750.00 $50.00 586.00 863.80 $60.00 $11.36 cut) ti ce 7 1 E. Funnel and Install 6'Blow Oft Valve $1,960.00 51,960.00 01,800.00 $1,600.00 $2,210.00 $2.210.00 $2,350.00 $2,350.00 $1,800.00 $1.800.00 $1,800.00 52,350.00 $2,024,00 $1,960.00 5204.80 C U 8 1 Ea. Furnish and Install 2-inch air relief valva $3.232.00 $3,232.00 $3,000.00 $3,000.00 03,685.00 $3,685.00 43,540.00 $3,540.00 52,700.00 $2,700.00 $2,700.00 $3,686.00 43,231.40 $3,232.00 $305.12 "z. C7 9 4.0 Ea. Furnish and Install 20"butterfly valves $3,000.00 012,000.00 $2,600,00 410.400.00 13,110.00 $12,440.00 $2,610.00 $10,040.00 53,200.00 912.800.00 $2,610.00 53,200.00 52,884.00 83.000.00 9 263.20 C 10 1.0 Ea. Furnish and Install 12-inch Gate Valve 01,200.00 01,200,00 $996.00 4995.00 $1.110.00 $1,110,00 $860.00 $860.00 81,650.00 51,650,00 5860.00 01,650,00 51,163.00 $1,110.00 $209.60 x W 11 2 Ea, Furnish and Install 16-inch Gate Valve $3.160.00 $6.320.00 03,2OO.00 $6,400.00 $3,736.07 17,472.14 $3.035.00 $6.072,00 $3,570.OD 17.140.00 $3,036.00 $3,736.07 *3,340.41 53,200.00 5250.10 E 12 2 Ea. Furnish and Install 8-inch Gate Valve $690,00 01,380.00 $590.00 41,180,00 $810.00 $1.620.00 $508.00 01,016.00 $940.00 01,880,00 8508.00 1940.00 $707.60 5690.00 4133.92 13 4 Ea. For Salvage&delivering to the city existing $600,00 $2,400.00 5400.00 11,600.00 $250.00 81,000,00 $650.00 $2.600.00 0700.00 $2,800.00 $250.00 $7OO.00 1520.00 0600.00 $156.00 fire hydrant assemblies and gate valves 14 10 Ea. Furnish and install tire hydrant assemblies 43,100,00 531,000.00 03,000.00 030,000.00 $2,836.26 $213,362.50 93,145.00 131,450.00 42,200.00 422,000.03 $2,200.00 03.145.00 $2,856.25 13,000.00 4270.50 15 162 L.F. Furnish and install 2OOO psi concrete 130.00 $4,860,00 020,00 43,240.00 032,00 85,184.00 $23.00 83,726.00 $32.00 05,1134.00 520.00 $32.00 427.40 $30.00 $4.72 encasement for water line ✓ 16 1 Ea. Relocate existing water meter and service $400.00 $400.00 49O0.00 5900.00 $1,100.00 $1,100.00 $1,550.00 $1,550.00 61,250.00 51,250.00 $400.00 11,550.00 $1,040.00 $1,100.00 0312.00 to n 17 25 S.V. For removal and replace existing gravel drive 88.00 5200.00 $5.00 $126.00 $18.00 5450.00 $11.00 5275.00 $20.00 $600.00 46.00 120.00 512.40 811.00 85.28 rn m 18 170 S.V. For sawcut,removal and replacement of $24.00 $4,080.00 $30,00 $5,100.00 435.00 65.950.00 534.75 86.907.50 $50.00 58,600.00 $24,00 $50.00 $34.75 034.75 $6.20 en existing concrete drive gr 19 71 S.Y, For aawcut,removal and replacement of 426.00 81,846.00 $28.00 $1,988.00 835.00 $2,485.00 $32.00 $2,272.00 $30.00 52,130.00 $26.00 $35.00 $30.20 $30.00 $2.64 �NQ existing asphalt drive "- 20 600 L.F. For removal of existing water line $6.00 $3,000.00 68.00 $4,800.00 412.50 $7,500.00 $11.00 $6,600.00 $25.00 $15,000.00 05.00 525.00 $12.30 $11.00 $5.16 21 1,727 L.F. Furnish and install 8-inch PVC ISDR35) 825.00 $43,175,00 823.00 039.721.00 $21.10 $36,439.70 $36.55 $63,121.135 $22.00 $37,994.00 $21.10 $36.55 $25.63 523.00 $4.41 sewer,with embedment to el 22 7 Ea. Furnish and install 4'diamter type S manhole $1,690.00 911,830.00 41,400.00 09.800.00 $1,312.00 09,1134.00 51,640.00 011,430,00 $1,80000 $12,600.00 $1,312.00 01,800.00 01,568.40 $1,640.00 $169.92 N .. 23 70 L.F. Furnish and install bore and jack.16-inch 1265.00 $18.550.00 $120.00 08,400.00 $95.00 $6,650.00 $115.00 $8,050.00 $115.00 08,050.00 $95.00 $265.00 $142.0O 4115.00 449.20 steel casing m 24 35 L.F. Furnish and install 18-Inch steel casing(open $50.00 01,750.00 $55.00 $1,925.00 585.00 82,975.00 $47.00 01,645.00 $46.00 $1,575.00 545.00 $85,00 $56.40 850.00 $11.44 am cull ni 25 40 L.F. Furnish and install 2000 psi concrete $40.00 $1,600.00 520.00 $800.00 535,00 01,400.00 $14.00 $560.00 $2000 $800.00 614.00 $40.00 525.80 820.00 19.36 oencasement for sewer THC 002-24.2O THE HOGAN CORPORATION Page 1 Bids Received: City of Wylie August 28 1997,10 a.m. New 20-Inch and 16-Inch Water Transmission Main Along FM 544 and Related Utlity Improvements BID SUMMARY Four 0 Construction Saber Development East Texas Construction East Texas Contracting Morrow Construction Item Est. Average 151 4 City Unit Description Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Minimum Maximum Average Median Deviation 26 2 Ea. Furnish and install standard cieanout $290.00 4580.00 5300.00 8600.00 5975.00 $1,950.00 $275,00 5550.00 5290.00 5580.00 4275.00 $975 00 5426.00 $290.00 $219.60 27 1 Ea. Removal of existing sanitary sewer manhole 5300.00 $300.00 5500.00 $500.00 51,000.00 $1,000.00 $600.00 5600.00 *1,000.00 $1.000.00 $300.00 $1,000.00 5680.00 4600.00 $256.00 C.) 28 8.224 L.F. For furnishing and maintaining trench safety 51,00 $6.224.00 $0.50 53.112.00 $0.50 53,112.00 90.10 $621.40 52.00 $12,448.00 $0.10 52.00 50.82 50.50 $0.54 V system 29 3,000 S.Y. Furnish and install broadcast seeding of 51.00 53.000.00 50.40 61-200,00 $0.65 51.950,00 51.10 $3,300.00 $2.00 86,000.00 50.40 42.00 $1.03 51 00 $0.42 31• disturbed areas Total Base Bid Amount 135E1.374.00 $361,518.00 $368,479.14 $384,202.79 $406,521,00 Alternate Bid Item A-4 140 L.F. Furnish and install bare and jack of 30-inch $185.00 *25,900,00 4175.00 524,500.00 *135.00 518.900,00 $175.00 $24,500.00 $145.00 520,300.00 $135.00 5185.00 5163.00 $175.00 $18.40 steal casing pipe aei Total Alternate Bid $25,900.00 524,500.00 318,900.00 824,500.00 520,300.00 tIA 511) to ct N or or co 0 THC 002.24.20 THE HOGAN CORPORATION Page 2 '-A-i',:,,j,,,li'v.i.,•i'E,'',-,''.',O.''-.ki',i'-4-IW.-;., ..':t,;-fil*t.i.ih:._.,..t,,,t'',. i..:,ri.,,.:,- --t.' -..::R,..,.,:'„,.;':--....i4: :-,.%-':q.!,-,,,,::,::.,T:,- -:.•.,,:-.,,,,,,,. ',.,,,,;,!,,-!,,'.......-,,.1.-:!.,,,,-...i:',;,,.-::,,,'„..,:r,,,!',.-.,.:::,.....,...-,:.:::.-„',:.'ii'...'•._:',,.....'-',"7,... .,',-...;,',..:::,.;'..-',J...:.':',.;-.---::..1,:...',,,,.:':....-....'-'-i,--.:ik',...,..,-,,,.'....,,,,,....,-,,,,,:...,.;,;:.:!..::,:i:.',,,,,.„.,,iii...'.:i,„_.:i..._.,,„!.',!..:.',..:':'-:',,,,,,t.,,::,E,....-:,,,W,.:1.0,:::1-1m,jj.,"..iit::-.,,..-i.-::-,'.:,_-,,,,';}.,"_.q,,10:',..t-',1;.?!,4_;.:iiis-,:.,:..'ii,=,,,'-i--.I:ii.,..,!- -,.:-:,,,,,.:,,....,:.1:.i,.... -•.,,,:i;; -...::.-:::ii.,...-',;.. ::.-,;, � � 1 � SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 1997-98 BUDGET SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS PROPRIETARY FUNDS --- GENERAL COMM. DEVELOP. 4B SALES G.O.DEBT 4B DEBT STREET 4B CAPITAL SERVICE UTILITY UTILITY FLEET TOTAL FUND PARK CORP. TAX FUND SERVICE SERVICE FUND PROJECTS CENTER FUND CONSTR. REPLACE. ALL FUNDS 3EGINNING BALANCES $882,080 $860 $1,370,670 $146,100 $131,910 $162,000 $1,190,630 $755,670 $125,290 $1,074,740 $1,665,080 $254,430 $7,759,460 1EVENUES: 0 0 0 0 0 0 2,919,260 Ad Valorem Taxes 2,344,150 0 0 0 575,110 0 0 0 0 0 0 0 291 Non-property Taxes 562,200 0 280,500 280,500 0 0 0 0 0 0 0 1,123,20023,200 Franchise Fees 607,390 0 0 0 0 0 0 0 0 0 0 0 6107,390 Licenses and Permits 106,000 0 0 0 0 0 0 0 0 0 106,000 Fe Intergovernmental 120,000 0 0 0 0 0 502,300 28,500 0 0 0 0 0 0 0 2,805,000 30,000 152,540 3,120,000 Serviceout Fees0 0 0 0 0 0 0 0 0 235,000 Court Fees 235,000 0 0 ,810 Interest&Miscellaneous Income 92,600 0 11,500 4,000 5,000 7,500 35,000 30,000 5,000 138,210 0 0 12'000 26,480 Assessments 26,480 0 0 0 0 0 - TOTAL REVENUES 4 596 120 28 500 292 000 284 500 580 110 7 500 35,000 30 000 5,000 243,210 30 000 164,540 8,996,480 �- - Transfers From Other Funds 250,000 0 0 10,000 0 136,560 317,960 0 0 0 0 0 714,520 TOTAL AVAILABLE RESOURCES 5,728,200 29,360 1,662,670 440,600 712,020 306,060 1,543,590 785,670 130,290 4,017,950 1,695,080 418,970 17,470,460 EXPENDITURES: 0 0 0 0 0 0 1,706,840 General Government 1,706,840 0 0 0 0 0 0 0 0 0 0 40,000 1,706,840 Public Safety 1,821,090 0 0 0 0 0 0 0 0 0 861, 90 Streets 587,930 0 0 0 0 230,140 0 0 0 0 0 0 0 Urban Development 0 0 0 0 0 0 0 587,930 0 0 0 0 0 0 585,730 Community Services 435,830 24,900 0 125,000 0 0 0 0 0 1,811,150 0 10,000 1,58 , 30 Utilities 0 0 0 0 0 0 0 1,713,230 0 0 0 0 576,530 136,560 0 0 0 1,000,140 0 Cap Capital Projects 0 0 0 0 0 0 0 0 1,543,590 785,670 112,290 0 1,645,080 0 4,086,630 0 0 0 0 0 Market Reserve 0 0 0 0 0 0 0 0 0 292,000 0 0 EconomicTAL EXPENDITURES Development 0 0 292,000 0 00 TOTAL 4,781,830 24 900 292 000 125 000 576,530 136 560 1,543,590 78.6 670 112 290 2,811,290 1,645 O80 50,000 12 884,740 4,520 0 250,000 0 Transfers to Other Funds 317,960 0 0 136,560 0 10,000 0 0 ENDING FUND BALANCE $628,410 $4,460 $1,370,670 $179 040 $135 490 $1.59,500 _ $0 $0 $18 000 $956 860 $50,000 $9 368,0700 $3,871,200 Total Revenues Net Decrease(Increase)in Fund Balance 3,888,260 Total Appropriable Funds $13 599,260 $13,599 260 1 General Fund Comparison of Expenditures by Department Budget Workshop - September 9, 1997 Actual FY93 (26.1%)Combined Services/Transfers (2.6%)Facilities&Fleet (8.6%)Finance s'' (1.8%)Municipal Court 6% CitySecretary (0.0%)Animal Control # (1 ) / (3.2%)City Manager x (0.8%)City Council 44-0U (2.1%)Library 1 4 `i .1'"r.x (5.6%)Parks (21.8%)Police ' :atg �: t 1. t n . -,A144.,__ ,,-w...k-,..- (14.7%)Streets (6.5%)Fire (4.4%)CommunityDevelopment/Planning Budget FY98 (22.4%)Combined Services/Transfers (1.5%)Facilities&Fleet t'. (7.3%)Finance (0.9%)Animal Control >10 (2.2%)Municipal Court(1.6%)City Secretary / (3.6%)City Manager (1.1%)City Council 4;;;;;;0_,,?,,ft..,74,;...0,1 � E , (3.8%)Library (23.4%)Police VM,y�� k s �Y '` -. (4.7%)Parks VAW .,4, j'''''1Ut."‘,:''T'.1 .'‘,4,',',,,,.*.ktr ,.s (11.5%)Streets (11.4%)Fire (4.5%)CommunityDevelopment/Planning Actual FY93 and Budget FY98 6 4 — MI Actual FY93 o n Budget FY98 2 — 0 Total Budget GFPROJC2.WK4 09/10/97 (08:51 AM) 3 REVENUE AMOUNT Thousands 0 500 1000 1500 2000 2500 1 Ad Valorem Tax IIIIIIIIIIIIIIIIIIIIIIIIIIIIItg% Sales Tax NM 12% Franchise Fees 13% ULicenses and Permits , 2% 5 Intergovernmental , 2% Service Fees _ lo% ZCourt Fees ■ 5% Interest Income ' 1% Assessments I- 1°% Miscellaneous Revenue I i% Other Financing Sources ■ 5% DISTRIBUTION OF REVENUE GENERAL FUND EXPENDITURE AMOUNT Thousands 0 500 1000 1500 2000 General Government 33% w Public Safety 36% a H Urban Development 5°% A w Streets 12% a X w Community Services 9% Other Financing Uses 6% DISTRIBUTION OF EXPENDITURES GENERAL FUND GFREV98.WK4 09/23/97 01:58 PM 4A FY 98 DEPARTMENTAL STAFFING SUMMARY (ALL POSITIONS SHOWN AS FULL-TIME EQUIVALENTS) BUDGET BUDGET BUDGET BUDGET FUND 1994-95 1995-96 1996-97 1997-98 General Fund: 2.50 City Manager 2.50 2.50 2.50 City Secretary 2.00 1.50 1.50 1.50 Municipal Court 2.00 2.00 2.00 2.00 Finance 6.00 6.00 6.00 6.00 Building&Fleet Services 2.00 1.00 1.00 1.00 Police 19.10 19.10 24.85 25.10 Fire 4.00 4.50 11.50 11.50 Animal Control 1.00 1.00 1.00 1.00 Community Development 4.50 4.50 4.50 3.50 Planning 0.00 0.00 0.00 1.00 Streets 5.25 5.25 5.25 5.25 Parks 4.00 4.50 5.00 6.00 Library 4.25 4.00 4.75 4.75 TOTAL General Fund 56.60 55.85 69.85 71.10 Utility Fund: Utilities Administration 3.50 3.50 3.50 3.50 Utilities-Water and Sewer 7.00 8.00 8.00 8.00 Utility Billing 4.00 4.00 3.50 3.50 TOTAL Utility Fund 14.50 15.50 15.00 15.00 TOTAL Wylie Economic Develop. 0.50 1.50 1.50 1.50 TOTAL ALL FUNDS 71.60 72.85 86.35 87.60 ORGS98.WK4 09/10/97 08:41 AM 6 OTHER FISCAL YEAR 1998 HIGHLIGHTS GENERAL FUND The proposed one cent tax rate increase will generate approximately $42,000 in new revenues from the certified tax roll of$426,191,872. The General Fund reserves in the proposed FY1998 Budget are being reduced by $253,670. The total draw down in reserves is the net of revenues and the storm drainage improvements to Kreymer Lane ($265,000) and the Wylie Ranch East Residential subdivision ($52,950). The budgeted ending fund balance for the General Fund in FY1998 is $628,410. This amount equates to a reserve of 12% of budgeted expenditures. A minimal acceptable level of reserves to the bond rating agencies for a general fund would be 10% to 12% for a city experiencing rapid growth. UTILITY FUND The reduction in the Utility Fund fund balance (working capital) of $118,080 is the net result of increased debt service, capital spending for capital equipment and the addition of sewer lines ($92,420) in the Wylie Ranch East Residential and Commercial Park subdivisions. The budgeted ending fund balance (working capital) for the Utility Fund in FY1998 is $956,660. This amount equates to about 114 days of operating expenses on hand. Generally accepted standards establish that 90 days is acceptable and 120 days is very good. 8 UTILITY FUND STATEMENT OF REVENUES,EXPENSES AND CHANGES IN WORKING CAPITAL ACTUAL BUDGET ESTIMATED BUDGET 1995-96 1996-97 1996-97 1997-98 OPERATING REVENUES: Water Sales $1,527,049 $1,430,000 $1,430,000 $1,430,000 Sewer Service 1,052,695 1,030,000 1,030,000 1,030,000 Sewer Pass Thru 244,226 245,000 250,000 260,000 Penalty&Interest 44,432 40,000 50,000 55,000 Water Tap Fees 20,952 16,000 16,000 20,000 Sewer Tap Fees 3,335 5,000 5,000 5,000 Reconnect Fees 3,721 3,000 3,800 5,000 Total Operating Revenues $2,896,410 $2,769,000 $2,784,800 $2,805,000 OPERATING EXPENSES: Water Purchases 344,959 380,000 415,000 402,900 Sewer Treatment 214,391 244,000 294,600 277,100 Utility Administration 133,944 146,320 141,390 154,380 Utilities(Water&Sewer) 408,267 503,430 501,050 591,980 Utility Billing 140,373 176,650 164,460 186,210 Combined Services-General Items 77,526 170,610 187,120 198,580 Total Operating Expenses $1,319,460 $1,621,010 $1,703,620 1,811,150 NET OPERATING INCOME 1,576,950 1,147,990 1,081,180 993,850 NON-OPERATING REVENUES(EXPENSES): Utility Pre-treatment Fees 11,826 15,500 15,500 12,000 Interest Income 56,138 55,000 55,000 65,000 Assessments 0 0 0 46,210 Misc. Income 61,313 7,800 7,800 15,000 Transfer from General Fund 0 45,000 0 0 Debt Service (938,865) (957,680) (957,680) (1,000,140) Transfer to General Fund (250,000) (250,000) (250,000) (250,000) Transfer to Service Center (116,520) (100,000) (100,000) 0 Total Non-operating Revenues(Expenses) ($1,176,108) ($1,184,380) ($1,229,380) (1,111,930) NET INCOME(LOSS) 400,842 (36,390) (148,200) (118,080) BEGINNING FUND BALANCE(Working Capital) 822,096 998,100 1,222,940 1,074,740 ENDING FUND BALANCE(Working Capital) $1,222,938 $961,710 $1,074,740 956,660 UFSTMT98.WK4 09/23/97 02:31 PM 10 City of Wylie, Texas Survey of Area Cities at Population 10,000 Budget Workshop - September 9, 1997 Year 10,000 Number of Population was Budgeted City Reached Budget Positions Allen 1984 $4,330,143 84 Frisco 1993 6,528,867 75 McKinney 1970 2,091 ,536 135 Rowlett 1985 4,148,777 80 Rockwall 1987 N/A N/A 1996 4,123,050 71 Wylie Survey of Area Cities at Population 10,0001 8 150 $6,528,867 135 6 - N - 100 =o i O $4,330,143 0 y $4,148,777 $4,123,050 0- -a o 4 - 84 80 o m 75 71 o m - 50 15 .- $2,091,536 2 a e i 0 0 Allen Frisco McKinney Rowlett Wylie ■Budget ❑#of Budgeted Positions 1 11 CIT-10KWK4 09109I97(09:07 AM) GENERAL FUND EXPENDITURES FOR FISCAL YEAR 1997 PER CAPITA - POPULATION BASE 10,100 EXPENDITURE PER CAPITA DOLLARS EXPENDITURE POLICE $1,085,190 $107 COMBINED SERVICES $801,970 $79 DEBT SERVICES $580,330 $57 STREETS $569,380 $56 FIRE $481,770 $48 FINANCE $365,730 $36 COM. DEVELOPMENT $209,340 $21 PARKS $195,500 $19 CITY MANAGER $172,870 $17 LIBRARY $165,240 $16 MUNICIPAL COURT $102,610 $10 FACILITIES & FLEET SVCS. $80,780 $8 CITY SECRETARY $78,270 $8 CITY COUNCIL $59,190 $6 ANIMAL SERVICES $54,820 $5 $5,002,990 $495 DOLLARS SPENT FOR SERVICE PER CAPITA 0 10 20 30 40 50 60 70 80 90 100 110 120 POLICE COMBINED SERVICES DEBT SVCS. STREETS FIRE FINANCE -. COMMUNITY DEV. PARKS CITY MANAGER LIBRARY MUNICIPAL COURT FACILITIES&FLEET SVS. CITY SECRETARY CITY COUNCIL - ANIMAL CONTROL IIIII 97EXPCAP.WK4 13 CITY OF WYLIE YOUR BENEFIT STATEMENT DOE, JANE & JOHN Your Parcel Number: R123456 853 PEACEFUL STREET Assessed Value of Your Property: $133,700 WYLIE, TX Approx.Property Tax to be paid to WISD,County and Wylie: $2,101 PORTION THAT WENT TO CITY: $902 September 9, 1997 Dear Property Owner: Have you ever wondered how the property tax you pay relates to the services you receive from the City of Wylie? For every $100 you pay in general taxes to or,the City fof this cost yreceives Benefit StOatement 0. The remainder goes to the County,WISD and the Junior College. Thepurpose is to show you what you are receiving for your tax dollars. The City of Wylie spends an average of$902 per parcel on the following general public programs and services. The funds are distributed as follows: CITY %OF YOUR AVERAGE TOTAL CONTRIBUTION Police $222 24.61% $222 Fire $105 11.64% $105 Community Development $41 4.55% $41 Streets $106 11.75% $106 Parks $43 4.77% $43 Library $35 3.88% $35 General Government $246 27.27% $246 Debt Service $104 11.53% $104 Total Per Parcel $902 100% $902 The average amount of single family residential property tax,excluding mobile homes,the City receives is$549. To make up the difference,the City relies significantly on sales and franchise taxes, service fees and court fees. Other City services are funded primarily by user fees(i.e.,water and sewer charges,sanitation fees)and by grants. Please call with your comments on this mailing at 442-8120. Sincerely, Mike Collins City Manager 15 _