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05-16-2007 (WEDC) Minutes Minutes Wylie Economic Development Corporation Board of Directors Meeting Wednesday, May 16, 2007—6:00 A.M. Inwood National Bank— Conference Room 200 South Highway 7 —Wylie,Texas CALL TO ORDER Announce the prescnce of a Quorum. President Fuller called the meeting to order at 6:00 a.m. Board Members present were: Mitch Herzog,John Yeager, Merrill Young, and Chris Seely arriving at 6:08 a.m. Staff present was Executive Director Sam Satterwhite and Administrative Assistant Gerry H • � ■ Ex-Officio cio Member, City Manager Mindy Manson was present. Randy Helmb erger of Helmberger Associates arrived at 6:05. CITIZEN PARTICIPATION There being no citizen participation, President Fuller proceeded to Action Items. ACTION ITEMS - —- ITEM NO. 1 — Consider and Act Upon Approval of the April 18, 2007 Minutes of the WEDC Board of Directors Meeting. MOTION: A motion was made by Mitch Herzog and seconded by Merrill Young to approve the April 18, 2007 Minutes of the WEDC Board of Directors Meeting. The WEDC Board voted 4 — FOR and 0 — AGAINST in favor of the motion. ITEM NO. — Consider and Act Upon Issues Surrounding Approval of the April 2007 WEDC Treasurer's Report. MOTION: A motion was made by Merrill Young and seconded by John Yeager to approve the April 2007 WEDC Treasurer's Report. The WEDC Board voted 5 —FOR and 0—AGAINST in favor of the motion. WEDC—Minutes May 16, 2007 Page 2 of 4 ITEM NO. 4 — Consider and Act Upon Issues Surrounding Paving Improvements to Martinez Lane. Staff informed the Board that previously collected perimeter street fees of$50,000 may not be able to be utilized because of an expiration clause within the ordinance. President Fuller instructed staff to pursue every avenue possible to utilize the fees as reimbursement for Martinez improvements. Also presented by staff was a change order ($16,749.01) for several issues already approved in the field by staff with the technical assistance of Helmberger Associates. The majority of the changes were related to driveway and drainage improvements to all businesses south of Holland Hitch. In addition, the WEDC assisted All Pro Autocare in redesigning their parking lot to improve the drainage. In an effort to facilitate the improvements, staff approached All Pro with an offer of cost sharing with the WEDC on the improvement in which they accepted a 60/40 arrangement. All Pro's portion of the improvements was $2,500, Staff believed the All Pro improvements benefited the entire area and were proportionately equivalent to accommodations for Holland Hitch. There were also additional improvements made to all of the drives south of Kristen Court whereas the WEDC extended the drives 5 — 15 feet to provide for more efficient drainage and improved deteriorated concrete just outside the scope of the WEDC project. Staff also approached Trevino Auto Care with a similar offer as All Pro, but Mr. Trevino declined the assistance and was not interested in any improvements. Randy Helmberger attended the meeting to answer any questions for the Board. Staff recommends that the WEDC Board of Directors approve Change Order #2 for Tr-Con Services in the amount of$16,749.01. MOTION: A motion was made by John Yeager and seconded by Chris Seely to ratify the Change Order #2 for Tri on Services in the amount of $16,749.01. The WEDC Board voted 5 —FOR and 0—AGAINST in favor of the motion, ITEM NO. 5 — Consider and Act Upon a Request for Assistance from Quality Steel Erectors. Staff informed the Board that Ms, Dianne Keen recently contacted the WEDC and inquired as to the potential for Quality Steel to construct a 10,000 square foot facility on WEDC property on Martinez. The facility would be metal construction with a brick façade. Staff voiced several concerns with this project and indicated that it would have typically handled this inquiry without bringing it to the Board. Since this is a long-time Wylie business and the issues are concerning general development guidelines for Premier Plaza on Martinez, staff believed it best for the Board to look at this request. WED —Minutes May 16, 2007 Page 3 of Staff believed that the 20,000 square feet that JTM is constructing should be the absolute minimum square footage. Quality indicated that they will build 20,000 as part of a two- phase construction project, but that does not ease staff s concern over square footage. Staff also believed that tilt wall construction or poured in place concrete should be the standard. While there can always be special circumstances, staff recommended that 20,000 square feet should be the minimum size facility within Premier from this point forward President Fuller indicated that while construction standards are important and will continue to be a point of emphasis for the WEDC, value is the key for this project. With an approximate value of$300,000, the return in ad valorem taxes will be far beyond that of typical projects which the WEDC participates. Mr. Herzog commented that while this project may not fit in Premier Plaza, the WEDC is more than willing to assist at some level should Quality Steel locate a lot in Wylie on which they are willing to build. Staff recommended that the WEDC Board of Directors deny the request for assistance dated May 7, 2007, from Diane D. Keen on behalf of Quality Steel Erectors. MOTION:N: A motion was made by Merrill Young and seconded by John Yeager to deny the request of Quality Steel. The WEDC Board voted 5 — FO and o—AGAINST in favor of the motion. EXECUTIVE SESSION The WEDC Board of Directors convened into Executive Session at 6:40 a.m. I. Consider and Act Upon Issues Surrounding Economic Development Negotiations Between The City of Wylie, WEDC and Regency Centers for the Benefit of Commercial Retail Development Near the Intersection of F.M. 1378 and F.M. 544 as Authorized in Section 551.087 (Economic Development Negotiations) of the Local Government Code, Vernon's Texas Annotated (Open Meetings Act). IL Consider and Act Upon Issues Surrounding the Purchase of Property Located Near the Intersection of Industrial Court and Birmingham Street as Authorized in Section 551.072 (Real Property) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). III. Consider and Act Upon Issues Surrounding the Development of a 2.85 acre Site within Premier Plaza as Authorized in Section 551.087 (Economic Development ment Negotiations) of the Local Government Code, Vernon's Texas Annotated (Open Meetings Act). WEDC Minutes May 16, 2007 Page 4 of RECONVENE T INTO OPEN MEETING The WEDC Board of Directors reconvened into open session at 8:06 a.m. No action was taken as a result of discussion held in Executive Session. Note: Board Member Merrill Young departed at 7:30 m. Board Member Chris Seely departed at 7:40 .m. ADJOURNMENT - ---- - - - - -- ----With no further business, President Marvin Fuller adjourned the WEDC Board meeting at 8:10 a.m. 1)tueL Marvin Fuller, President ATTEST: Samuel MR. Satterwhite Executive Director