03-23-1999 (City Council) Agenda Packet WYLIE CITY COUNCIL
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Agenda
Tuesday, March 23, 1999
7:00 p.m.
Wylie Municipal Complex-Council Chambers
2000 State Highway 78 North
Wylie,Texas 75098
Item No.
Agenda Item Action Taken
Call to Order
Invocation
Father Loyd Morris, St. Anthony Catholic Church
Pledge of Allegiance
Presentations & Proclamations
Presentation of Certificate of Achievement for Excellence in Financial Reporting to the
Finance Department.
Presentation by Presbyterian and Tenet Representatives.
Proclaiming Wednesday,March 24, 1999 as Student Government Day.
Proclaiming April 11-17, 1999 as National Library Week.
Citizens Participation
CONSENT AGENDA
All natters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion, There will not be separate discussion of these items..If discussion is desired,that item will be removed
farm the consent agenda and will be considered separately.
A. Approval of the Minutes from the Regular Meeting of March 9, 1999.
ITEMS FOR INDIVIDITAL CONSIDERATION
1. Consider acceptance of the Comprehensive Annual Financial Report after presentation by
the audit firm of Pattillo,Brown&Hill.
2. Consider and act upon acceptance of a proposal for the installation of a SCADA telemetry
system for wastewater lift stations.
3. Consider and Act Upon Approval of an Interlocal Cooperation Agreement with the City
of Plano for Assistance in Building Plans Examination and Building Inspection.
4. Consider and act upon fmal acceptance of the construction of water and wastewater mains
as part of the 1995 Texas Community Development Program(TCDP)grant project, and
provide authorization for final payment to XIT Paving&Construction,Inc. in the amount
of$5,602.93 and accept the project as complete.
Staff Reports
Item No. Agenda Item Action Taken
W orksession
Presentation of Community Survey conducted by the Smith Public Library.
Executive Session
In accordance with Chapter 551, Government Code, Vernon's Texas Codes
Annotated(Open Meeting Law). Section 551.074,Personnel Matters,Annual Review of the
City Manager and Section 551.075,Conference with Employees to receive information
and question employees regarding Real Estate Purchases.
Reconvene into Open Meeting
Take any action as a result of Executive Session.
Adjournment.
In addition to specifically identified Executive Sessions, Council may convene into Executive Session at any point
dtavrg the open meeting to discuss any item posted on this agenda. Specific sections of the Open Meetings Act will
be identified and announced should Council elect to convene into Executive Session.
I certify that this Notice of Meeting was posted on this the day of , 1999 at 5:00 p.m.as
required by law in accordance with Section 551.042 of the Texas Government Code.
City Secretary Date Notice Removed
The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees. Must he requested 48 hours ht advance by contacting the City Secretary's Office at 972/442-8100 or
TDD 972/442-8170.
Page— of
MINUTES
Wylie City Council
Tuesday, March 9, 1999 - 7:00 p.m.
Wylie Municipal Complex-Council Chambers
2000 State Highway 78 North,Wylie Texas
Call to Order
Mayor Mondy called the City Council Meeting to order,Tuesday,March 9, 1999 at 7:00 p.m.with the following
Councilmembers present: Joel Scott,Reta Allen, Lavern Ramsey,J.C. Worley and Chris Trout. Councilman
Young was absent.
Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager;Brady
Snellgrove, Finance Director; Jack Jones, Public Works Superintendent; Chris Hoisted, Hogan Corporation,
Consulting Engineer,and Barbara Salinas,City Secretary.
Invocation
Deacon Warner Washington,of St. Anthony Catholic Church gave the invocation.
Pledge of Allegiance
Councilman Trout was asked to lead the Pledge of Allegiance.
Proclamations
Mayor Pro Tem Worley read the Proclamation Declaring the Month of March as Red Cross Month. Accepting
on behalf of the Red Cross was Leighann Collins,Youth Leadership Council.
Citizens Participation
There was no citizen participation.
Presentation
BFI representative,Mr.Phil Miesner,was present for an unscheduled update of BFI services and programs. Mr.
Miesner introduced himself as the newly appointed Manager of the Plano facility. Mr. Miesner gave updates on
the recycling program and offered suggestions such as a yard waste compost program that would help raise the
participation level. Mr. Miesner stated that the benchmark participation level is approximately 30.5%and that
Wylie's level falls slightly below at 27%.
There was also some discussion on the downtown clean up efforts of those involved in the December fires. Mr.
Miesner stated that BFI has offered their assistance and willing to work with the downtown area. He stated they
are also preparing for the city's annual clean up green up program in April.
Mr. Miesner advised Council that his company has been offered and accepted a merger agreement this past
weekend and that any additional information regarding the merger will be provided to Council through City
Manager,Mike Collins.
Mr.Collins stated that staff will continue to meet with Mr. Miesner to further discuss and explore service levels
and pursue the recycle/yard waste suggestion.
Wylie City Council Minutes
March 9,1999
Page 1
Adjournment.
As there was no further business to come before the Council,the meeting was adjourned at 10:20 p.m.
John Mondy, Mayor
Attest:
Barbara A. Salinas, City Secretary
Wylie City Council Minutes
March 9,1999
Page 8
WYLIE CITY COUNCIL
INDIVIDUAL CONSIDERATION
March 23, 1999
Item No. I.
Issue
Consider acceptance of the Comprehensive Annual Financial Report after presentation by the audit firm
of Pattillo, Brown&Hill.
Background
The Comprehensive Annual Financial Report (CAFR) for the fiscal year which ended September 30,
1998, including the Independent Auditors' Report, has been completed and will be presented to the
Council by the City's outside audit firm, Pattillo, Brown& Hill. The auditors will briefly discuss some
of the year's highlights and will answer questions the City Council might have regarding the report.
The FY 1997-98 CAFR will be submitted to the Government Finance Officers Association for review
in the Certificate of Achievement for Excellence in Financial Reporting program. The CAFR for the
1996-97 fiscal year received this award, and the award has now been received for the past nine
consecutive years. We believe the FY 1997-98 report continues to meet the Certificate of Achievement
program standards.
Other Considerations
The City's Charter in Article VII Municipal Finance, Section 13: Independent Audit, requires that at the
end of the fiscal year an independent audit be made of all accounts of the City by a certified public
accountant.
Staff Recommendation
The Staff is recommending that the City Council accept the 1997-98 Comprehensive Annual Financial
Report.
Attachments
1997-98 Comprehensive Annual Report
Jreared by Rev' ed by Financ City Manager Approval
WYLIE CITY COUNCIL
CONSENT/INDIVIDUAL CONSIDERATION
March 23, 1999
Item No.
Issue
Consider and act upon acceptance of a proposal for the installation of a SCADA telemetry system for
wastewater lift stations.
Background
The City Council has approved funding for fiscal '99 to expand and upgrade the SCADA (Supervisory
Control and Data Acquisition) telemetry system for Public Works Utility Operations. The existing
SCADA equipment which monitors the City's water storage and distribution system will be augmented
by the addition of telemetry systems to monitor the status of five wastewater lift stations. The expanded
system will include an additional SCADA computer system and radio receiver, located at the Service
Center, which will interface with new radio telemetry systems installed at the lift stations. This system
will provide 24 hour monitoring and alarm capabilities to detect any failure in the lift station operating
systems.
Since October 1 of last year, there have been 33 lift station system failures due to electrical or mechanical
problems and pump malfunctions. In the past five years, the City has reported 36 sewer by-passes to the
TNRCC. A by-pass occurs when a lift station failure goes undetected long enough to result in an
overflow of raw sewage, thereby creating a public health and environmental hazard. The Public Works
Superintendent estimates that the City has expended approximately $13,500.00 on lift station repairs in
the first five months of this fiscal year. Public Works crews currently spend approximately 16 hours per
week (including weekend overtime) physically inspecting the electrical panels, manways, pumps and
floats at each lift station.
The proposed telemetry system would provide continuous 24 hour monitoring and pager notification
to the Public Works staff of any malfunction in lift station equipment. Designated call-out personnel will
be paged after hours and on weekends. This automated remote monitoring will result in significantly
fewer manhours spent in physical onsite inspections. The early detection and notification of a possible
system failure will also reduce repair costs and downtime and virtually eliminate the danger of a raw
sewage by-pass.
Competitive sealed proposals have been solicited for the purchase and installation of the new system.
The following lump sum proposals were submitted.
Mid-Tex Controls, Inc. $ 55,000
Control Specialist, Inc. $ 56,200
WHF Electrical Contractors $ 59,500
Item for Individual Consideration
SCADA Telemetry System
Page 1
Background -continued
The existing SCADA system for water utilities was installed by Mid-Tex Controls in October of 1996
and Mid-Tex has provided technical support for the system since it's installation.The proposed new
system includes a 400 MHz Pentium II computer that will replace the existing SCADA computer to
ensure Y2K compliance. All components of the proposed new telemetry system have been documented
as Y2K compliant.
Financial Considerations
The approved budget for the installation of the wastewater telemetry system is $ 55,500. Funding was
allocated in the F.Y. '99 capital improvement budget for the Public Works Utility Operations division.
Other Considerations
Competitive sealed proposals for the project were solicited in compliance with Chapter 252.021 of the
Texas Local Government Code.
Board/Commission Recommendation
N/A.
Staff Recommendation
Staff recommends that Council accept the proposal submitted by Mid-Tex Controls to install the
SCADA wastewater telemetry system for the lump sum amount of$ 55,000.
Attachments
N/A.
Prepared by Revi d by Finance City Manager Approval
Item for Individual Consideration
SCADA Telemetry System
Page 2
CONSENT AGENDA
A. Consider and act upon the approval of the Minutes from the Joint Worksession of February 16
and the Regular Meeting of February 22, 1999.
Councilman Trout asked that the Minutes from the February 16 Joint Worksession be amended to reflect
Councilman Ramsey's absence. With no further corrections, Councilwoman Allen made a motion to approve
the minutes from the Joint Worksession of February 16, with noted correction, and the Regular meeting of
February 22, 1999. Councilman Worley seconded the motion. A vote was taken and the motion passed,6-0.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Consider and act upon a recommendation to the City Council for the amendment of Chapter 78,
Article IV of the City Code,Parkland Dedication.
City Manager Mike Collins stated that Ms.Mindy Manson,Assistant to the City Manger would address this item.
Ms Manson stated that the Parkland Dedication Ordinance is the tool by which the City obtains either the
dedication of parkland or the payment of fees through the residential development process and that the fees paid
are applied to the purchase of land for new parks or the improvement of existing parks. Further,the fees must
be used within the same geographic area or"Park Zone" in which the residential development generating the fees
occurs. Ms.Manson stated that over the course of the past year,the Park Board has been working with greater
frequency with developers in implementing the Parkland Dedication Ordinance and it was during discussions,
that the Board determined that the ordinance,which was adopted in 1987,needed to be reviewed and updated.
Ms.Manson explained that Wylie's ordinance requires either the dedication of 1 acre for every 133 dwelling units,
or the payment a fee which is$225 per dwelling unit and that these standards apply to all residential development.
She stated that upon review of ordinances from local communities,the Board is recommending increasing the land
dedication requirement from 1 acre per every 133 dwelling units to 1.5 acres per every 100 dwelling units and
further,the Board recommends increasing the Parkland Dedication Fees from$225 per dwelling unit to$500
per dwelling unit.
Ms. Manson stated that it was the intent of the Board to ensure that the ultimate decision regarding the choice
of land dedicating or payment of fees rested with the City and not the developer. She stated that the ordinance
requires that if the number of dwelling units being developed would yield less than 1 acre then the developer
must pay the fee.
Ms. Manson stated that it was the intent of the Board to ensure that the ultimate decision regarding the choice
of land dedicating or payment of fees rested with the City and not the developer. The ordinance requires that
if the number of dwelling units being developed would yield less than 1 acre then the developer must pay the
fee.
Ms. Manson stated that the Park Board recommends an amendment to the ordinance that clearly puts the
decision making on the City rather than the developer by adding the following to Section 78-107(c):
In all other instances,the city shall have
the right to accept the dedication for approval on the final plat, or to refuse the dedication, after consideration of the
recommendation of the planning and zoning commission and the parks and recreation board, and to require payment of-
Wylie City Council Minutes
March 9,1999
Page 2
-cash in lieu of land in the amount provided by section 78-108(c),if the city determines that sufficient park area is already
in the public domain in the area of the proposed development,or if the recreation potential for that zone would be better
served by expanding or improving existing parks; or a combination thereof,as determined by the City.
Ms. Manson stated that two additional recommendations for amendments from the Park Board include adding
a specific reference to the Park Master Plan. She stated that although each recommendation made by the
Board has followed the intent of the Master Plan, the Board believes that the procedure should be codified by
adding the following statement to Sec. 78-109. Comprehensive plan considerations:
Sec. 78-109. Comprehensive plan considerations.The city, shall create and
,
maintain a'master park plan for the city and its extraterritorial jurisdiction. The city shall further designate the size of
the parks and the zones which are to be supportive of these parks. Dedication of park land shall be in accordance with
the master plan.The city will determine the park location based on land suitability. This plan may be, from time
to time,updated and amended at the pleasure of the approving,authorities and at the review of proposed plats for
development within those zones.A..AuAOsrtri)tOpOSCd Sabel ei$Aot*S.p ese„tiu plats foi dvveiupn L:nt within those zei.AGs.
Ms. Manson stated that the Park Board recommended the following new section be added to the ordinance in
order to ensure developer participation in the preparation of land dedicated for park use:
Sec. 78-112. Minimum park improvements.
In cases where land dedication is chosen, the following minimum criteria must be adhered to by the developer, at the
developer expense,prior to acceptance of the improvements by the city.
a) Grading and clearing of unwanted vegetation,to be determined by the city;
b) Installation of sub-grade drainage. No open drainage channels will be permitted on land being dedicated for park
purposes; and,
c) Provision of water and sewer service to the site.
Ms.Manson was then available for questions from Council. The Mayor restated and clarified all changes to the
Parkland Dedication Ordinance.
Councilman Scott made a motion to approve the recommendation to the City Council for the amendment of
Chapter 78,Article IV of the City Code,Parkland Dedication. Councilman Trout seconded the motion. A vote
was taken and the motion passed, 6-0.
ORDINANCE NO. 99-6
AN ORDINANCE AMENDING ORDINANCE 87-15 PROVIDING REQUIREMENTS FOR PARK LAND
DEDICATION; TO PROVIDE FOR NECESSARY PLANNING FOR OPEN SPACE PRESERVATION AND
PARK DEVELOPMENT; CONTAINING A SEVERABILITY CLAUSE AND PROVIDING AN EI'FLCTIVE
DATE.
2. Consider and act upon the approval of a Resolution ordering a Joint Election with the Wylie
Independent School District on May 1, 1999 to include a Bond Election in conjunction with the
General Election.
Wylie City Council Minutes
March 9,1999
Page 3
The Mayor then asked that Item No. 2 be removed from the agenda. The Mayor then called for Staff Reports.
Staff Reports
Councilman Scott asked Mr. Snellgrove on the status of the Y2K Committee. Mr. Snellgrove stated that he is
working with the committee. Mr. Collins stated that city staff has developed internal committees consisting of
an Internal Committee that is dealing with operations within our organizations and an External Committee to deal
with outside entities, utilities and businesses. The Mayor asked that staff prepare a matrix to keep Council
informed and aware of our efforts to prepare for the year 2000.
A recess was called in order to allow staff to prepare for the Worksession and accommodate those present with
seating arrangements that would allow them to move closer to the visuals and participate in discussion.
Worksession
Presentation of Recommendations by the Citizens Bond Advisory Committee.
The Mayor convened into Worksession at 8:00 p.m. Ms. Mindy Manson, Assistant to the City Manager
introduced Mr. Gary Bowland and Mr.Nelson Underwood as spokespersons for the Citizens Bond Advisory
Committee. Several members of the committee were present as well. Both Mr. Bowland and Mr.Underwood
explained the reasoning behind the CBAC's bond package recommendations. They felt that with the new and
anticipated growth,it would be prudent to address the issues of repair,maintenance and construction now. They
stated that the list of projects were many,however,the committee felt that the need was there and that the citizens
too would be in favor of the repairs,maintenance and construction.
Ms. Mindy Manson, Assistant to the City Manager, provided those in attendance with a handout of the
recommended projects. It was decided that the presentation would involve a brief explanation and description
of each project. Ms.Manson began with the paving projects,the largest grouping of projects,and discussion of
the Alanis extension and intersection reconstruction. The committee felt this was crucial for the east/west traffic
circulation. Councilman Scott asked if the projected costs included all engineering and right of way acquisition,
to which Ms. Manson responded,that it did. There was some discussion regarding the historic designation of
a home in this vicinity and alternative should this be confirmed.
Ms. Manson moved to projects identified as P2, 3, and 4,that are interconnected. Those projects include P2,
Kirby from 78 to Birmingham,4 lane divided;P3, Stone Road from Birmingham to Ballard,4 lane divided and
P4, Stone Road from Ballard to Akin, four lane divided. Ms. Manson stated that the four lane divided was
recommended to avoid narrowing down from a widened street.
There was discussion regarding the involvement of the County and their identified and prioritized list of bond
projects. Mr. Collins stated that the County wants to visit with all area cities to identify projects that the
community can be prepared to move should funding become available through the Tier level program. The P5
project was extended by the Committee,citing the widened road narrowing to a two lane road. P6 was described
as miscellaneous traffic control improvements,FM 544 and the downtown area. Ms. Manson stated that as city
develops there may be additional areas that may not have been anticipated. There was some discussion regarding
signalization at 544 and McCreary and 544 and Westgate. P7 projects were described as miscellaneous alley
improvements that include,between Ballard and Jackson,Ballard and First,East of Hilltop from Butler to Park,
East of Willow Way,South of Stoneybrook as well as miscellaneous repairs and reconstruction. P8 projects were
described as miscellaneous street improvements and include McMillen Road-asphalt overlay; Industrial Court
concrete reconstruction;Third Street from SH78 to Butler(asphalt reconstruction from Oak to Masters,overlay
remainder)and miscellaneous repairs and reconstruction.
Wylie City Council Minutes
March 9,1999
Page 4
Ms. Manson described P9 projects as Miscellaneous Sidewalk Improvements and will connect new to existing
sidewalks and reconstruct those in poor condition. P-10 projects were described as miscellaneous sidewalk
improvements. There was some discussion regarding improvements to Brown Street.
Ms. Manson moved to the Drainage projects. Ms. Manson stated that all projects are listed within our Master
Plan which was completed one and a half years ago. Ms. Manson asked Mr. Hoisted to address these projects.
Mr. Hoisted described D1 as closing Hensley lane on either sides of existing culverts and the installation of
temporary cul-de-sacs. He also stated that they would remove the low water crossing which is susceptible to
flooding and that the Master Plan realigns Hensley Lane.
Mr.Hoisted described D2 as continuation of improvements to the Valentine channel and that residents are pleased
with the current improvements.
Mr.Hoisted described D3 and D4 as connected projects that includes improvements to the North and South side
of the Stone Road ditch. Mr. Hoisted commented that with the reconstruction and paving of Stone Road,these
drainage improvements would be taken care of and two projects would be dropped. Mr. Hoisted responded that
lighting was not included and that alternative could mean to ask for alternate bids and to relocate existing lighting.
Mr.Hoisted described D5 as improvements to improve flow in the First to Second Street concrete lined drainage
channel. D6 was described as improvements to the Rustic Creek drainage channel and the largest project.
Councilman Scott expressed concerns regarding the projected cost and differences. Mr. Hoisted explained that
concrete pipes not PVC was calculated, as well as rising concrete prices and current construction costs that
included a 20%overage.
Mr. Hoisted described D7 as minor earth work to direct flow from residents. Mr. Hoisted described D8 as
improvements to Presidential Estates that would address the outfall from large rain fall amounts. Councilman
Scott asked if the earth work would not create the same conditions that we recently addressed with regard to
erosion. Mr.Hoisted stated that the design would prevent erosion and that to concrete the channel would be too
costly. He also added that the channel improvements were extended from original proposal.
Mr. Hoisted described D9 as repairs to address drainage problems of two residents. He stated that they would
construct berms to direct flow. It was clarifed that all improvements would be done on drainage easements not
private property and that these projects were generated by citizens complaints.
Mr. Hoisted described D10 as the installation of a new 84" pipe. He stated that this area generates flow that
requires an 84"pipe.
Mr. Hoisted concluded the discussion of Drainage Projects with a total of 1.2 million.
Mr.Hoisted then addressed the first two Sewer Projects. Mr. Hoisted described S 1-S lA as connected projects.
He stated that S i would be to rehab and replace the Rush Creek station and Force Main and that S IA would
include costs to relocated the station South and new Force Main. Mr. Hoisted added that the land has not been
acquired,but that the costs were included.
Wylie City Council Minutes
March 9,1999
Page 5
Ms.Manson described S2-S6 as similar projects that would replace deteriorating lines. Mr. Jack Jones,Public
Works Superintendent,provide those present with a video of a sewer line taken with a special camera. The video
would show line conditions and why we encounter problems with our current system. S2-S6 will be submitted
as TCDP grants,however,the timing we will not allow us to know if grant will be awarded.
Ms.Manson stated that S7,S8&S9 are all connected to construction of treatment plant. Ms. Manson described
the final listed projects as continued improvements that came from the I&I study. All P 1 projects are currently
funded and in the process of completion.
Ms. Manson addressed the Water Projects. She stated that some had been removed citing FM544 West of
Regency for the FM544 widening. This project needs to be completed in July or August,therefore we are moving
forward. She described W 1 as an 8"water main int eh alley between third and fourth street replacing existing
main(video) and W2 as miscellaneous pump station improvements to meet TNRCC requirements and W3 as
miscellaneous utility replacements and relocations. Ms. Manson was then available for any questions from
Council.
There was some discussion regarding anticipated water rationing for this summer. Mr. Jones clarified that the
rationing was done to eliminate the workload of our pumps. He also added that he price of a new pump varies
from$80,000 to$200,000.
Ms.Manson addressed the Park Projects. She described PK1,2 and 3 as improvement to Community Park that
the Board felt would finish out the park. Project include the lighting of soccer fields,sidewalk and drainage issues
and an asphalt walking trail. Pole placement would be determined when a final lay out of the fields are decided
to ensure appropriate use of lighting. It was calculated that with lighting,you could expect 40%more playing
time. Ms. Manson added that the Wylie Sports Association was in support of these recommendations. Ms.
Manson added that elimination of additional land acquisition next to Community Park was not pursued by the
Committee. There was some discussion on the proposed Arena. The Bond Committee did not pursue this.
Ms.Manson moved to the County/Federal Matching Funds projects. She stated that information presented to the
committee was the local match for the County Bond. She stated that most had been discussed with the exception
of FM1378 from 544 to Brown.
Councilman Scott asked if the$500,000 on the realignment of 1378 was for land acquisition and engineering.
Ms.Manson stated that their is a potential for land acquisition,unless we deal with only one property owner and
could arrange a swap. She added that the cost may be attributed to the bridge. There was discussion regarding
current traffic flow and the committee and council opinions of including in the bond project list.
Ms.Manson stated that the Federal money passes through TxDOT,however,they have been cooperative working
wit the City.
Ms. Manson concluded by stating that the Committee had voted to recommend all projects listed as a single
proposition. However, since then, staff has consulted the City's bond counsel and financial advisor and they
advise that this cannot be done due to voter rights regulations that prohibit dual propositions. She stated we
cannot include different types of categories within one single proposition but that we could combine water and
sewer. Parks,Drainage and Paving must be separate proposals. She stated that the only way to include drainage
and paving would be if the improvements were on the same street,or directly connected.
Wylie City Council Minutes
March 9,1999
Page 6
Council asked those present what they are hearing from their neighbors with regard to the bond package. Some
of those present stated that they were hearing positive comments. Mr. Swartz stated that we may need to be
concerned with the Senior citizen population and their views of a 21 million dollar bond election. Councilwoman
Allen felt that it was good to separate the propositions and that if we educate the public on the details of the
package,it should pass.
Councilman Worley asked how many propositions were to be included on the ballot. Ms. Manson stated that
there would be four. Councilman Worley asked for clarification on the SH78 pedestrian crossing and
confirmation that it would not effect the remaining projects if we removed it from the list and concerns regarding
the time frame and whether we had time to distribute public information before an election in May.
City Manager,Mr.Collins advised that in order to call an election for May 1,we would need to order an election
on or before March 17, 1999. There was some discussion on the cost of holding a separate election, apart from
the General Election in May. Committee members expressed their optimism of presenting a 21 million dollar
bond that would provide 30 million dollars worth of projects. Committee members and those present expressed
the need for completion of the recommended projects and felt that it was a good time to address them. They felt
that if we wait,we will play catch up with anticipated new growth.
City Manager,Mike Collins,stated that the indicates a four year time frame, and the federal is looking at a six
year window. He stated that when an election is held,we may begin planning.
The Citizens Bond Advisory Committee stated that they are willing to promote the package. There was some
discussion among Council and the Committee members as to the final recommendation of the total package. The
Committee members present felt that the key was to provide information to the public regarding the benefit of
the recommended projects and that it was the recommendation of the Committee to include all projects.
City Wage Plan
This item was removed from the Worksession agenda to be rescheduled for another meeting.
The Mayor reconvened into Regular Session at 10:15 p.m.
2. Consider and act upon the approval of a Resolution ordering a Joint Election with the Wylie
Independent School District on May 1, 1999 to include a Bond Election in conjunction with the
General Election.
Councilman Worley made a motion to approve the Resolution ordering a Joint Election with the Wylie
Independent School District on May 1, 1999 to include a Bond Election in conjunction with the General Election.
Councilman Scott seconded the motion. A vote was taken and the motion passed, 6-0.
RESOLUTION NO.99-8
A RESOLUTION ORDERING A BOND ELECTION TO BE HELD IN THE CITY OF WYLIE, TEXAS,
MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS
INCIDENT AND RELATED TO SUCH ELECTION.
The posted Executive Session was not held.
Wylie City Council Minutes
March 9,1999
Page 7
WYLIE CITY COUNCIL
INDIVIDUAL CONSIDERATION
March 23, 1999
Item No. j
Issue:
Consider and Act Upon Approval of an Interlocal Cooperation Agreement with the City of Plano for
Assistance in Building Plans Examination and Building Inspection.
Background:
As the City Managers Office, City Council, and staff have previously discussed, there are many changes
needing to be made to the internal protocol practiced within the City of Wylie's Community
Development Department. The City Manager has already begun to address these issues through
reorganization efforts merging the Planning and Community Development Departments. As a result and
in order to accommodate the reorganization and ensure the integrity of the plan review and building
inspection process during emergency situations (low staffing levels), the City of Wylie has contracted
with the City of Plano's Building Inspections Department for assistance in building plans examination
and building inspection.
Although this agreement does not intend to replace plan review by the City of Wylie, staff does
anticipate implementing the agreement for all commercial and industrial plan review over the next three
(3)to six(6)months. The objective of contracting with the City of Plano for commercial and industrial
plan review is to free up staff time to revisit our internal procedures, cross train departmental inspectors,
and develop and implement a comprehensive code enforcement program. Specifically, single family
residential, swimming pools, and other minor plan review assignments will be conducted by Wylie staff
as usual and utilized as an opportunity to cross train inspectors within the Community Development
Department.
Although plan review will be conducted by Plano,the integrity and timeliness of the plan review process
will not be affected due to their level of expertise, the fact that they utilize the same codes, and are
associated with the International Conference of Building Officials. Specifically, the City of Wylie's
current plan review cycle encompasses ten to fifteen (10-15) business days and entails review by the
Community Development and Fire Departments. Based on projected case loads and discussions with
City of Plano officials, staff is confident the integrity of the current ten to fifteen (10-15) business day
cycle will be maintained.
Please note the agreement was approved by the City of Plano City Council on March 22, 1999.
Item for Individual Consideration
Interlocal Agreement- City of Plano
Page 1
Financial Considerations:
Wylie shall pay Plano a fee of$50.00 per hour for each hour that Plano spends examining building plans
or conducting on-site building inspections for Wylie.
Planning and Zoning Commission Recommendation:
Not applicable
Attachments:
Interlocal Cooperation Agreement
,re, TnIk CerGt4
Prepared by Revie by inance City Manager Approval
Item for Individual Consideration
Interlocal Agreement- City of Plano
Page 2
•
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF
WYLIE AND CITY OF PLANO
FOR
ASSISTANCE IN BUILDING PLANS EXAMINATION
AND
BUILDING INSPECTION
THIS AGREEMENT, (the "Agreement"), is made and entered into by and
between the City of Plano, Texas a home-rule municipal corporation located in Collin
and Denton counties, Texas (hereinafter referred to as "Plano') and the City of Wylie,
Texas, a home-rule municipal corporation located in Collin County, Dallas County and
Rockwall County, Texas(hereinafter referred to as "Wylie")
WHEREAS, this Agreement is being entered into pursuant to the Interlocal
Cooperation Act,V.T.C.A., Government Code, Section.791.001, et seq. (the"Act"); and
WHEREAS, Plano and Wylie are both local governments as defined by Section
791.003(a) of the Act engaged in the provision of governmental functions and services to
their citizens. Part of these governmental functions and services includes residential and
commercial building plans examination and on-site building inspection; and
WHEREAS, these functions and services serve the public health, safety and
welfare, promote efficiency and effectiveness•of local governments, and are of mutual
concern to the contracting parties; and
WHEREAS, Plano has staff which perform building plans examination and
building inspection and Wylie has a need for such services; and
WHEREAS, Wylie has current revenues available to satisfy the fees and/or
expenses incurred pursuant to this Agreement; and
WHEREAS, Plano and Wylie mutually desire to be subject to the provisions of
V.T.C.A. Government Code §791.001, et. seq., the Interlocal Cooperation Act, and other
applicable sections, statutes and contracts pursuant thereto;
NOW THEREFORE, for mutual consideration hereinafter stated, Plano and
Wylie agree as follows:
I.
EFFECTIVE DATE
The effective date of this Agreement shall be March , 1999.
N:\Wylie Interlocal(2/25/99)cj
II.
TERM
The initial term of this Agreement shall be for a period beginning on the effective
date of the Agreement, as provided herein, and ending September 30, 1999. Thereafter,
upon mutual agreement of the parties hereto, this Agreement may be renewed for three
additional one year terms commencing on October 1st and ending on September 30th of
each year,unless terminated earlier by either Plano or Wylie as set forth below.
III.
AGREEMENT
Plano agrees to provide building plans examination and on-site building
inspection services to Wylie at the rate of $50.00 per hour, subject to the following
conditions:
A. The Wylie City Manager, or his duly authorized designee shall identify the
projects for which Wylie is requesting assistance and Plano's Building
Official will coordinate Plano staff to provide these services to Wylie on
an "as available" basis. Plano's own building plans examination and
building inspection requirements shall take precedence over Wylie's
projects.
B. Wylie will deliver all plans to be examined to Plano's Building Inspection
Department located at 1520 Avenue K, Suite 140, Plano,Texas 75074.
C. Plano will perform building plans examination and building inspection
services for Wylie by following the requirements of the 1994 Uniform
Building Code("UBC"),with Appendix, and any amendments to the UBC
made by Wylie. Wylie shall furnish the Plano Building Official with an
updated copy of Wylie's amendments to the UBC prior to Plano
performing any work under this agreement.
D. Plano's building plans examination shall include review of building
materials, exit requirements and occupancy issues. Plano's building plans
examination shall not include structural review, calculation of engineering
or framing requirements, or zoning issues. Plano will conduct on-site
inspections only as specifically requested by Wylie.
Iv.
PAYMENT/FUNDING
Wylie shall compensate Plano at the rate of of $50.00 per hour for the
time that Plano spends examining building plans or conducting on-site building
inspections for Wylie. Plano will invoice Wylie for services rendered once a
N:\Wylie Interlocal(2/25/99)cj 2
month. Plano will invoice Wylie in increments no smaller than one-quarter of an
hour. Wylie shall make payment to Plano within thirty (30) days of receipt of
invoice. All charges incurred by Wylie as a result of its obligations hereunder
shall be paid from current revenues legally available to Wylie. Wylie and Plano
recognize that the continuation of any contract after the close of any given fiscal
year of either Wylie or Plano, which fiscal years end on September 30th of each
year, shall be subject to approval by the Plano City Council and/or the Wylie City
Council. In the event that either the Plano City Council or the Wylie City Council
does not approve the appropriation of funds for this contract, the contract shall
terminate at the end of the fiscal year for which funds were appropriated and the
parties shall have no further obligations hereunder.
V.
TERMINATION
This Agreement may be terminated at any time, with or without cause, by
either party giving thirty (30) days advance written notice to the other party. In
the event of such termination by either party, Wylie shall immediately pay all fees
which may be due and owing to Plano for work performed through the date of
termination of the agreement.
VI.
NOTICE
Notice as required by this Agreement shall be in writing delivered to the
parties via facsimile or certified mail at the addresses listed below:
PLANO WYLIE
Russ Mower Tobin Maples
Building Official Director of Planning
City of Plano City of Wylie
P. O. Box 860358 2000 Highway 78 North
Plano, Texas 75086-0358 Wylie,Texas 75098
Telephone: (972)941-7140 Telephone: (972)442-8150
Facsimile: (972)461-7177 Facsimile: (972)442-8154
Each party shall notify the other in writing within ten(10) days of any change in
the information listed in this paragraph.
VII.
HOLD HARMLESS
Each party does hereby agree to waive all claims against, release, and hold
harmless the other party and its respective officials, officers, agents, employees, in both
their public and private capacities, from any and all liability, claims, suits, demands,
losses, damages, attorneys fees, including all expenses of litigation or settlement, or
causes of action which may arise by reason of injury to or death of any person or for loss
N:\Wylie Interlocal(2/25/99)cj 3
•
of, damage to, or loss of use of any property arising out of or in connection with this
contract.
In the event of joint or concurrent negligence of the parties, responsibility, if any,
shall be apportioned comparatively in accordance with the laws of the State of Texas,
without, however, waiving any governmental immunity available to either party
individually under Texas law. PLANO shall be responsible for its sole negligence.
WYLIE shall be responsible for its sole negligence. The provisions of this paragraph
are solely for the benefit of the parties hereto and are not intended to create or grant any
rights, contractual or otherwise,to any other person or entity.
VIII.
ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between PLANO
and WYLIE and supersedes all prior negotiations,.representations and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by both parties.
IX.
VENUE
This Agreement and any of its terms or provisions, as well as the rights and duties
of the parties hereto, shall be governed by the laws of the State of Texas, and this
Agreement is performable in Collin County, Texas. Exclusive venue shall be in Collin
County, Texas.
X.
SEVERABILITY
The provisions of this agreement are severable. In the event that any paragraph,
section, subdivision, sentence, clause, or phrase of this agreement shall be found to be
contrary to the law, or contrary to any rule or regulation having the force and effect of the
law, such decisions shall not affect the remaining portions of this agreement. However,
upon the occurrence of such event, either party may terminate this Agreement by giving
the other party thirty (30) days written notice of its intent to terminate
XI.
AUTHORITY TO SIGN/CITY COUNCIL AUTHORIZATION
The undersigned officer and/or agents of the parties hereto are the duly authorized
officials and have the necessary authority to execute this Agreement on behalf of the
parties hereto. WYLIE has executed this Agreement pursuant to duly authorized action
of the governing body for the City of Wylie, Texas on , 1999.
PLANO has executed this Agreement pursuant to duly authorized City Council
Resolution No. dated , 1999.
N:\Wylie Interlocal(2/25/99)cj 4
•
XII.
ASSIGNMENT AND SUBLETTING
This Agreement may not be assigned without the prior written consent of the
parties.
XIII.
INTERPRETATION OF AGREEMENT
This is a negotiated document. Should any part of this Agreement be in dispute,
the parties agree that the Agreement shall not be construed more favorably for either
party.
XIV. . .
REMEDIES
No right or remedy granted herein or reserved to the parties is exclusive of any
right or remedy granted by law or equity; but each shall be cumulative of every right or
remedy given hereunder. No covenant or condition of this Agreement may be waived
without the express written consent of the parties. It is further agreed that one (1) or
more instances of forbearance by either party in the exercise of its respective rights under
this Agreement shall in no way constitute a waiver thereof.
EXECUTED in duplicate originals this day of , 1999.
CITY OF PLANO,TEXAS
By:
Thomas H. Muehlenbeck
CITY MANAGER
P. O. Box 860358
Plano, Texas 75086-0358
APPROVED AS TO FORM:
Diane Wetherbee, CITY ATTORNEY
N:\Wylie Interlocal(2/25/99)cj 5
CITY OF WYLIE,TEXAS
By:
Mike Collins
CITY MANAGER
2000 Highway 78 North
Wylie,TX 75098
ACKNOWLEDGMENTS
STATE OF TEXAS )
)
COLLIN COUNTY )
This instrument was acknowledged before me on the day of
, 1999, by MIKE COLLINS, City Manager of the CITY OF
WYLIE,TEXAS, a home-rule municipal corporation, on behalf of such corporation.
Notary Public, State of Texas
STATE OF TEXAS )
)
COUNTY OF COLLIN )
This instrument was acknowledged before me on the day of
, 1999, by THOMAS H. MUEHLENBECK, City Manager of the
CITY OF PLANO, TEXAS, a home-rule municipal corporation, on behalf of such
corporation.
Notary Public, State of Texas
N:\Wylie Interlocal(2/25/99)cj 6
WYLIE CITY COUNCIL
INDIVIDUAL CONSIDERATION
March 23, 1999
Item No. 4,
Issue
Consider and act upon final acceptance of the construction of water and wastewater mains as part of the
1995 Texas Community Development Program(TCDP)grant project, and provide authorization for final
payment to XIT Paving & Construction, Inc.'in the amount of$5,602.93 and accept the project as
complete.
Background
On May 28, 1996, the Wylie City Council awarded a construction contract to Z&S Construction, Inc.
for the City of Wylie Texas Community Development Program(TCDP)Water and Sewer Improvements
project. This project involved the replacement of approximately 5,700 feet of PVC water main,
approximately 7,800 feet of PVC wastewater main, re-connection of all associated service laterals, and
installation of various associated appurtenances in eighteen separate project areas throughout Wylie.
The new lines, most of which were of 8" diameter, were to replace pipes that were several decades old,
in poor condition, and the source of frequent emergency maintenance work. The project areas were all
located within the older residential neighborhoods in central Wylie. The original contract amount for
Z&S Construction, Inc. was $542,973.50.
Z&S began construction activities on August 12, 1996. During the course of the contract, the
contractor experienced financial problems and in the summer of 1997 filed for bankruptcy. Z&S
voluntarily provided the City its notice of default in a letter dated June 4, 1997. This letter was received
by the City on June 10, 1997 and the City accepted the default and terminated the contract as of June
16, 1997. The last day in which Z&S performed construction activities on the project was May 16,
1997. Upon Z&S's default, the Engineer contacted the contractor's bonding Company to initiate the
procedure to complete the contract as specified. The City Attorney was later brought in to aid the
process. After lengthy negotiations with the Bonding Company, and careful analysis of the actual work
completed, the remaining work, and the amount paid for the work completed to date, Staff and
consultants agreed that the best option for the City was to release the Bonding Company from their
contract and issue a separate contract to complete the work.
Due to health and safety issues associated with the construction of new water and sewer facilities, the
remainder of this project was handled as an emergency situation. When Z&S defaulted on their contract,
various sewer and water mains were left in various stages of completion. Some of the mains were left
exposed, trenches open, and several areas needed cleanup. The most dangerous of these items were
temporarily addressed by City forces. However, the unfinished portion of the project still represented
a potential health and safety risk to the City since the facilities which were to be replaced continued to
deteriorate and the temporary measures taken by City forces were not permanent.
Item for Individual Consideration
Final Acceptance-XIT Paving
Page I
Background-continued
The Texas Local Government code sets out the competitive bidding requirements for municipalities.
The Code provides for an exemption to the requirements in order for a municipality to make an
expenditure for "a procurement necessary to preserve or protect the public health or safety of the
municipality's residents".
Several contractors were contacted and asked to submit estimates for completing the rest of the project.
The Hogan Corporation recommended the City release the Bonding Company from their obligation and
a contract was awarded to XIT Paving and Construction, Inc. on February 11, 1998 for the completion
of the project in the amount of$256,819.00.
XIT was issued a Notice to Proceed on April 20, 1998. A final walk through was conducted in late
January, 1999 by City Staff and members of The Hogan Corporation. A punch list was prepared and all
items identified have been addressed. All work performed was in compliance with the plans and
specifications and is acceptable to City Staff and the Engineer. The final contract, including Change
Order No. 1 ($6,173.00) was $262,992.00.
Financial Considerations
This project was financed through the 1995 Bond Program - Phase 1 and a Texas Department of
Housing and Community Affairs grant. The original projected cost for this project was approximately
$620,700 which was comprised of$370,000 in bond monies and $250,000 from the TCDP grant.
The contract awarded to XIT Paving and Construction, Inc. on February 11, 1998 for the completion
of the project was for$256,819.00. Change Order#1 was issued on August 13, 1998 in the amount of
$6,173.00 which brought XIT's final contract amount to $262,992.00.
The final payment request is for $5,602.93 which includes 10% Retainage, minus the deduction for
materials on hand.
The following summarizes the contract balances:
Amount paid to Z&S Construction by the City $259,596.77
Amount paid to XIT with Change Order#1 $222,169.05
Total amount paid to Z&S and XIT $481,765.82
Other Costs (Engineering, Testing, etc.) $122,785.43
The cost to date of this project is $604,551.25.
Other Considerations
Acceptance by the City Council will initiate the one year warranty period in which the contractor is liable
for any repairs which may be required in that time period. A provision in the contract provides that the
warranty period begins on the date of final acceptance by the City.
Item for Individual Consideration
Final Acceptance-XIT Paving
Page 2
Board/Commission Recommendations
N/A
Staff Recommendations
Staff recommends final acceptance of the project and final payment to XIT Paving and Construction,
Inc. in the amount of$5,602.93. The contractor has satisfactorily fulfilled the terms of the contract.
Attachments
"Consent of Surety"
Final Payment Request
Letter from The Hogan Corporation
Prepare Re ed by Financ City Manager Approval
Item for Individual Consideration
Final Acceptance-XIT Paving
Page 3
rco, -:4 77111GU1 V0•41 V :a t:_cn ,aavva ri1171 ILL. Oh , OJ4 r11J r. U(1
e
CONSENT OF SURETY'—' \— OWNER ❑
TO FINAL PAYMENT ARCHITECT ❑
TR
A/A Document G707 C SU RI?TYsmo'ACTOR CI❑
(Instructions on reverse side) BOND NO.TBD-0010138 OTHER ❑
TO OWNER: ARCHITECI"S PROJECT NO.: THC M002-28.A0
(N(kn a 4Rkl atdilrv,1)
City of Wylie
WOO Hwy.78 North CONTRACT FOR: Utility Impravernents
Wylie,TX 75099
PROJECT, CONTRACT IDATFD; March 18, 1998
(NNlltta•!Oki ekAIOVI!)
Constriction of Water and Sewer Improvements-Project No.715879
•
III:iicurtl:lnct:with tiro provisions or the Cctngaci Ihraweetl the owner q(ytl the Contractor as tntlit:Iltrd:Ilrtve.the
(lawn runny rii rrr�il,'I u%vparpl
Mid-Continent Casualty Company • •
P.0.Box 1409 •
Tulsa,OK 74101-1409 • •
, SVRE'IY,
on I>rtnel of
(1eI•1'Irt( t'ii+ed,Hfr U/({r,lp'ftr't'
XIT Paving and Constructioi,inc.
P.O,Box 499337
Garland,TX 75049-5337
coNTRAC FOR,
ncruhy Jltprtn'ey ttrthc final haytnt.nt ttt the Ctmtr:iota',aod:threes Iltat till:tI i:ayotenl to the UNilr:wow',hall ilia rvlii•ve the liurety ttr
any of its obligations to
(Pla'171hnrll,OW,al(rin'NV(11(141111.01
City of Wylie
2008 Hwy.78 North
IAMB,TX 75099 •
OWNER,
a,set Ruth in said tiurctys hand.
IN WITNESS WHEREOF,the Surety has hcrtaunta t set its hand on this date; February 16,1999
j11+.xv'IInt'r't+IN44+14.•utrulib•(i4(11,11(v1Gt'ttnvnn•ra-1'(:dart-
- ru;rle�'r+r 1
Mid-Continent C s airy Company
(sarn.h')
— BY:
)4S4XX WIT 4SS AS TO SURETY:
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v1"'":' ,' ri
(sc:da- �'Gynt is Notts Atiomey-tact
(!'r'fll(e,(1 wow nnr/Nrlvl
CAUTION: You should sign an original AIA document that has this caution printed In red, An
original assures that changes will not be obscured as may occur when documents are reproduced.
See Instruction Sheet for Limited License for Reproduction of this document.
Ale DOCUMENTG707•t:UN`FNI'ttp it'Ht'i' L11:1NAI.l rtYtltiN'r• 1491 Ir.11(IIt1N• MA .N2s
Il t IYI t• 11II:AMhit1CAN IN5'I1'I'tv. Alit:tti Irelti,r',ii Ni' Y1)l(.Avi!fy1 I+„tor.c•Asi
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lr l'(.t'u:N.I7,t:,20011.5:9?.•WA9NING:Unlicensed photeCApying vlolalee U.S. eopya
right laws rtnp Kill nuked the vlotator to legal prosecution. G707.1994
CITY OF WYLIE
PAYMENT AUTHORIZATION REQUEST
03/10/1999
Date Lisa Price
From
03/26/1999
Due Date
Return Check to
Department
Vendor No.
Pay To:
XIT Paving and Construction, Inc.
P.O. Box 495337
Garland, Texas 75049-5337
Invoice Invoice Fund Dept No Object SAC Amount
Number Date ()OCX) (XXX) (XX00() (tea)
Final Payment 03/10/1999 612 901 58310 8512 $2,801.46
Final Payment 03/10/1999 612 901 58410 9501 $2,801.47
GRAND TOTAL
Explanation: Final Payment for the construction of the 1995 TCDP Water and Sewer Improvements
Final Acceptance by the City Council on March 23, 1999 initiated the one year warranty
period.
Finance Dept. Department Head
APPLICATION FOR FINAL PAYMENT
Owner: City of Wylie For Period From: November 26, 1998
To: February 24, 1999
Project Name: TCDP Water and Sewer Improvements(Revised for contract completion)
Owner's Project No.: Engineer's Project No.: 002-28.40
Contractor: XIT Paving &Construction, Inc.
Address: P.O. Box 495337
Garland TX 75049-5337
CONTRACT AMOUNT CONTRACT TIME
Amount of Contract as Awarded: $256,819.00 Contract Date: March 18, 1998
Change Orders: Start Date: April 20, 1998
#1 $6,173.00 Time Allotted: 140 cal.days
#2 Time Extensions: 2 cal.days
#3 Revised Contract Time: 142 cal.days
#4 Elapsed: 310 cal. days
#5 %Time Elapsed: 221.43%
#6 Remaining: -168 cal.days
Total Change Orders: $6,173.00
Total Adjusted Contract: $262,992.00
ESTIMATE SUMMARY
Amount Earned to Date (see attached): $234,456.02
Material on Hand(see attached): ($18,459.97)
Total Change Orders $6,173.00
PROJECT TOTAL TO DATE: 84.48% $222,169.05
Less 0% Retainage: $0.00
Less Previous Payments: $216,566.12
Total Deductions: $216,566.12 ($216,566.12)
TOTAL AMOUNT DUE THIS ESTIMATE: $5,602.93
Recommended: Approved:
By: By:
Date: Date:
Engineer Owner
3/8/99 Page 1 APL-PMT-XIT FINAL
P.O. Box 495337 • Garland, Texas 75049
PMI!I &CONSTBUCTIOL, IBC.
February 24, 1999
The Hogan Corporation
18333 Preston Rd., Suite 455
Dallas, Texas 75252
Attn.: Mr. Jim Jenks, E.I.T.
Ref.: City of Wylie
TCDP Water& Sewer Rehabilitation
THC#002-28.40
Dear Mr. Jenks:
Find enclosed for your use are copies of our final estimate in conjunction with the required
"Consent of Surety of Final Payment"for the above referenced project.
Also, please note with regard to final payment, XIT has made the necessary adjustment regarding
our use of existing on site material which totals $18,459.97. This amount was deducted from our
final retainage.
Should you have any questions or require any further information, please feel free to call.
Sincerely,
XIT PAVING AND CONSTRUCTION, INC.
Carl D. Wall
Vice President
File: # 98-014
(972) 289-5331 • FAX (972) 289-3249
XIT PAVING AND CONSTRUCTION,INC.
P.O.BOX 495337
GARLAND,TEXAS 75049-5337
MONTHLY ESTIMATE
PROJECT NAME:CITY OF WYLIE T.C.P.D.
PROJECT it 98-014 ESTIMATE: *08&FINAL TYPE OF WORK:WATER&SEWER REHASILITION CONTRACT DATEN/A
CONTRACT AMOUNT $256,819.00
ESTIMATE PERIOD: FEBRUARY 1999
BILL.TO:THE HOGAN CORPORATION
18333 PRESTON RD.,SUITE 455
DALLAS.TX.75252 DATE: 03-Mar-99
ITEM I-- DESCRIPTION UNIT OF CONTRACT PREV WORK WORK PERFORMED TOTAL WORK CONTRACT TOTAL$AMOUNT I AMOUNT DUE CONTRACT
S I OF WORK p��p MEASURE QUANTITIES PERFORMED THIS PERIOD PERFORMED UNIT PRICE WORK PERFORMED. THIS ESTIMATE �r AMOUNT
BIII:PQR WATE ..4,;:, 3.1,n.;,y�. r, ,, ._ t .y, . ..b: ..ti,.,;.., ._.,. , ,�!' �.�. <'.:t•�,.. . . x y, 3 ,502.00
FURN.lINSTALL LF 1455.00 1,455.00 1,455.00 $24.40 $35,502.00 $3
WATER 1.00 $S75.00 $675.00 $2,025.00
INS FURN.&INSTALL EA 3.00 1.00
8"GATE VALVE W8 FURN.BINSTALL EA 1.00 1.00 1.00 $1,975.00 $1,975.00 $1,975.00
12'X8'TAPPING W10 DISCON 3 RECON EA 60.00 34.00 34.00 $411.00 $13,974.00 $24,660.00
3A4'WATER SERVICE 4.00 $485.00 $1,940.00 $
W11 DISCON&RECON EA 1.00 4.00
485.00
1"WATER SERVICE W12 FURN.S INSTALL EA 4.00 5.00 5.00 $1,900.00 S9,500.00 $7,600.00
STD.FIRE HYD. $550.00 $550.00
W14 CONN TO EXIST EA 1.00
2"WATER MAIN ;550.00 $550.00
W16 CONN TO EXIST EA 1.00
6"WATER MAIN $800 00 ;t,200 00
W17 CONN TO EXIST EA 2.00
8'WATER MAIN W20 FURN 3 INSTALL TON 0.87 0.87 0.87 $3,300.00 $2,871.00 $2,871.00
FITTINGS $375.00 $375.00
W21 CONN TO EXIST EA 1.00
FIRE HYDRANT W22 REMOVAL OF EA 4.00 1.00 1.00 $450.00 $450.00 $1,800.00
EXIST FIRE HYD 220.00 $1.50 $330.00 $330.00
W24 FURN&INSTALL LF 220.00 220.00
TRENCH SAFETY 1.00 $5,000.00 $5,000.00 $5,000.00
W25 PREAAIAIU EA 1 00 1 00 M • £➢�i rb{ x at'
,
�, h,c+ ' "•-�, 26.36 r � ii`8,96/.''�0 i ,005.30
8"SEWER $27.70 $1,862.00
S2 FURN&INSTALL LF 60.00
10'SEWER 1,341.00 $25.92 $34,758.72 $22,29120
S3 FURN&INSTALL LF 860.00 1,341.00
6"PRES RTD.PIPE S4 FURN&INSTALL EA 8.00 7.00 7.00 $1,800.00 $12,600.00 $14,400.00
4'DIA.MANHOLE S7 CONN EXIST 6' EA 8.00 8.00 8.00 $310.00 $2,480.00 $2,480.00
TO MANHOLES 2.00 $325.00 $850.00 $850.00
SB CONN EXIST 8" EA 2.00 2.00
TO MANHOLES S9 CONN EXIST 15' EA 3.00 2.00 2.00 $575.00 $1,150.00 $1,725.00
TO MANHOLES 51.00 $440.00 $22,440.00 $36,960.00
S11 DISCONN&RECONN EA 84.00 51.00
4"SEWER SERVICE 2242.00 $1.50 $3,363.00 i3 226.501
S12 FURN If,INSTALL LF 2151.00 2242.00
TRENCH SAFETY
PAGE ONE OF THREE
XIT PAVING AND CONSTRUCTION,INC.
P.O.BOX 495337
GARLAND,TEXAS 75049-5337
MONTHLY ESTIMATE
PROJECT NAME:CITY OF WYUE T.C.P.D. PROJECT*98-014 ESTIMATE: *08&FINAL
TYPE OF WORK:WATER&SEWER REHABILITION CONTRACT DATE N/A
ESTIMATE PERIOD: FEBRUARY 1999 CONTRACT AMOUNT $256,819.00
BILL TO:THE HOGAN CORPORATION
18333 PRESTON RD.,SUITE 455
DALLASL TX.75252 DATE: 03-Mar-99
I tM SL.rilr i • UNIT OF CONTRACT PREY WORK WOW PERFORM D TOTAL WORK CONTRACT TOTALS AMOUNT AMOUNT DUE CONTRACT-
• WORK MEASURE QUANTITIES PERFORMED THIS PERIOD PERFORMED UNIT PRICE WORK PERFORMED THIS ESTIMATE AMOUNT
,-..,+xx%;iytti-'/;c. ,,4 a, / - -rs 6,1':I -'•'y if I-1 -Jot•`, A , ...;!:. .. - :;,., 3>. .s.. ,s:.-z .c^�+,P.�� ,_.
RN&I ST LF 360.00 380.00 360.00 $24.40 58,784.00 $8,784.00
8"WATER
W4 FURN&INSTALL EA 1.00 1.00 1.00 $350.00 $350.00 $350.00
4"GATE VALVE
W8 FURN&INSTALL EA 1.00 5.00 5.00 $675.00 $3,375.00 $675.00
8'GATE VALVE
W8 FURN&INSTALL EA 1.00 1.00 1.00 $1,975.00 $1,975.00 $1,975.00
12'X8"TAPP SLEEVE
W10 DISCONN&RECONN EA 10.00 12.00 12.00 $411.00 ;4,932.00 $4,110.00
3/4'WATER SERVICE
W12 FURN&INSTALL EA 2.00 2.00 2.00 $1,900.00 $3,800.00 $3,800.00
STD FIRE HYD
W15 CONN TO EXIST EA 1.00 1.00 1.00 $520.00 $520.00 $520.00
4"WATER MAIN
W20 FURN&INSTALL TON 0.20 0.20 0.20 $3,300.00 $660.00 $680.00
FITTINGS
W22 REM.EXISTING EA 2.00 2.00 2.00 $450.00 $900.00 ;900.00
FIRE HYDRANT
W24 FURN&INSTALL LF 60.00 80.00 60.00 $1.50 $90.00 $90.00
TRENCH SAFETY q� �{
�' y �' 4 ${8 r`y 11 r " 1 r '5 r i. f . ttf,1 d'% ,r6114;
�1"e1JilR11:-Ji➢~•26�•�\..�7N1.1��\�r�.11� �,r :� a ..-1_ ..1;: t n. h: , _r. +.lrS._� k°,..
1 4"DIA AW WA C •i i LF 20.00 20.00 20.00 $20.00 $400.00 $400.00
DR-18 PVC WATER
W3 rDIA AWWA C-900 LF 590.00 590.00 590.00 $24.40 $14,396.00 S14,396.00
DR-18 PVC WATER
W6 FURN&INSTALL EA 1.00 1.00 1.00 $675.00 $675.00 $675.00
8"DIA GATE VLV
W10 DISCONN&RECONN EA 6.00 8.00 8.00 $411.00 $3,288.00 $2,466.00
EX 3/4"WAT SER
W12 FURN&INSTALL EA 1.00 1.00 1.00 ;1,900.00 $1,900.00 $1,900.00
STD FIRE HYD
W13 CONN TO EXIST EA 1.00 $375.00 $375.00
1'WATER MAIN
W 15 CONN TO EXIST EA 1.00 2.00 2.00 ;520.00 $1,040.00 $520.00
4'WATER MAIN
W16 CONN TO EXIST EA 1.00 $550.00 $550.00
6'WATER MAIN
W20 FURN&INSTALL TON 0.50 0.50 0.50 $3,300.00 $1,650.00 $1,650.00
FITTINGS
W22 REM.OF EXIST EA 1.00 1.00 1.00 $450.00 $450.00 $450.00
FIRE HYDRANT
W23 BORING LF 54.00 110.00 110.00 $150.00 $16,500.00 $8,100.00
W24 FURN&INSTALL LF 100.00 100.00 100.00 $1.50 $150.00 $150.00
TRENCH SAFETY
PAGE TWO OF THREE
X1T PAVING AND CONSTRUCTION,INC.
P.O.BOX 495337
GARLAND,TEXAS 75049-5337
MONTHLY ESTIMATE
PROJECT NAME:CITY OF WYUE T.C.P.D.
PROJECT#98-014 ESTIMATE: #08&FINAL
E
TYPE OF WORK:WATER&SEWER REHABIUTION CO CONTRACT DATNTRACT CMOANEWA$256,819.00
ESTIMATE PERIOD: FEBRUARY 1999
BILL TO:THE HOGAN CORPORATION
18333 PRESTON RD.,SUITE 455
DALLAS TX.75252 DATE: 03-Mar-99
I tM PT1pN-'UNIT OF CONTRACT PREV WORK WORK PERFORMED TOTAL WORK CONTRACT TOTAL$AMOUNT AMOUNT DUE CONTRACT
• OF WORK MEASURE QUANTITIES PERFORMED THIS PERIOD PERFORMED UNIT PyRIIOCE WORK PERFORMED THIS ESTIMATE AMOU.00 NT
C.011 RAILROl• L.S. 1.00 1.00
BOND/INSURANCE 1.00 $500.00 $500.00 $500.00
C.O.f 1 RAILROAD L.S. 1.00 1.00
PERMIT 1.00 $2,323.00 $2,323.00 32,323.00
C.0.111 ADJ RE HYDRANT L.S. 1.,, 1.00
•JACKSON ST $3,101,00
C.O.f2 NEW WATER LINE L.S.
SOAK STREET 6b0 00 $4.75 $2,850.00 $2,850.00
C.0.01 BLOCK S.Y. 600.00 600.00
SOD $675.00
W6 FURN.&INSTAL EA correction
«• 8'GATE VALVE to estimate#5
CONTRACT AMOUNT $262,992.00 'TOTAL AMOUNT OF WORK PERFORMED S240,629.02
PERCENT COMPLETED 91.50% LESS%RETAINED
GROSS AMOUNT DUE AMOUNT PAYABLE ON CONTRACT $240,629.02
RETAINED THIS PERIOD LESS PREVIOUS INVOICES $216,566.12
AMOUNT DUE THIS ESESTIMATE $24,062.90
APPROVED BY:XIT PAVING&CONSTRUCTION,INC. MATERIAL CREDIT LETTER 9-22-98 $18,459.97
NET AMOUNT DUE $5,602.93
PAGE THREE OF THREE
03/18/99 08:59 FAX 972 380 4633 _ THE HOGAN CORPORATION y WYLIE-PRICE Z002/003
THE HOGAN CORPORATION
March 17, 1999 Engineers • Planners • Consultants
Mr. Mike Collins
City Manager
City of Wylie
2000 Hwy. 78 North
Wylie,Texas 75098
Attention: Lisa Price
Re: Construction of TCDP Water&Sewer Improvements(Revised for contract completion)
(THC#002-28,40)
Dear Mr. Collins:
Enclosed please find three(3)copies of XTT Paving&Construction, Incorporated Final Pay
Estimate, for the referenced project, for the period from November 26, 1998 to present, in the
amount of$5,602.93. Based on our general review of the project site and discussions with the
City's construction observer, we concur with payment for the quantities claimed herein.
This final pay request consists of the 10%retainage held on the contract amount, minus the
deduction for material on hand. The net corresponding amount due the Contractor is$5,602.93.
The Contractor has submitted a"Consent of Surety"from the bonding company, a copy of which
is attached for your reference. Approval of the Final Pay Request and acceptance of the project
will initiate the one year warranty period.
The Hogan Corporation has reviewed the items included in the Final Pay Request. The Contractor
has completed the work in substantial conformance to the requirements of the plans and
specifications. We recommend that the City approve the Final Pay Request and accept the project
as complete,pending our receipt of the Contractor's Affidavit of All Bills Paid and as-built record
drawings.
Please execute all copies in the spaces provided,forwarding one copy to XIT with$5,602.93,and
returning one copy to us for our files. Please do not hesitate to call if there are any comments or
questions on the enclosed.
Very truly yours,
THE HOGAN CORPORATION
Jar11--
,)i._______----c\
ryVason, P.E.
Enclosures
cc: Ray Cory
Lee Lawrence, Southwest Consultants
Lynn James,XIT Paving&Construction,Inc.
�j Member, Consulting Engineers Council of Texas 18333 Preston Road, Suite 455
�.. Member, American Consulting Engineers Council Dallas, Texas 75252
TEL: (972)380-4646
FAX: (972) 380-4633
Y2K EXTERNAL COMMITTEE REPORT
The following graph highlights functions, which the committee deems
necessary to the continued delivery of essential services that are provided by
the City of Wylie. The services addressed include Public Safety, Water and
Sewer.
The Committee is addressing only those functions that would seriously
impact quality of life and did not address functions considered to be minor in
impact.
We have outlined 2 levels of contingency's:
Level 1 = Minimum cost but accepts some potential risk depending
on what an individual believes about Y2K.
Level 2 = Accepts no risk of discontinued service and presents the
cost of guaranteed continued service.
Our research is not complete and will continue. Updates to this contingency
plan will be forwarded as changes occur.
Committee Members:
Jeff Butters, Chief of Police
Shan English, Fire Chief
Jack Jones, Public Works Director
City of Wylie Y2K Compatibility Field Services Related to Public Safety&Public Works
Functions Essential to Field Contingency's
Service Delivery
Function Level 1 Level 2
Radio Communication The system we are on (Plano's System) has Upgrade two (2) Radio consols to
been upgraded to Y2K compliance. Y2K compliance.
Our radio consols are not compliant,
however, Motorola does not believe that the
internal clock will effect operation. We have
set the internal clock ahead to year 2000 with
no adverse effect.
We set the clock at year 1984, which gives us
16 years for upgrades.
Cost = $0 Cost = $20,000 to $30,000
Power to Dispatch Dispatch is powered by a generator, which Purchase a backup generator.
runs on fuel.
The 911 system is on an unlimited power
supply (UPS), which can keep it up for
several hours, until the generator is started.
Cost = $0 Cost = $5,000 to $15,000
Phone System GTE assures that our phone system is fully Hire an independent Y2K consultant
Y2K compliant. to verify compliance.
Cost = $0 Cost = Unknown
Page 1 of 3
City of Wylie Y2K Compatibility Field Services Related to Public Safety&Public Works
Functions Essential to Field Contingency's
Service Delivery
Function Level 1 Level 2
Fuel Purchase a hand pump so that fuel can be Purchase above ground fuel storage.
pumped from a tank below the ground into a
fuel tank mounted in the back of a truck
(which we currently own).
Cost = $150.00 Cost = $2,000 to $25,000
(depending on size and type of storage
purchased)
Water and Sewer Delivery Disruption would only be caused by an Purchase a 600 kW Generator to run
extended disruption of power, which TU pumps.
Electric assures us is very unlikely.
The risk can be partially mitigated by having
storage at full capacity on December 31 st
This will ensure 11 hours of continued
service.
Cost = $0 Cost = $85,000
(Includes weather proof housing transfer
switch and fuel tank)
Vehicle Operation We have received assurances on all makes Replace all vehicles that do not have
and models of vehicles owned that we have compliant assurance.
inquired about to date. However, Chief
English continues to research this. The oldest
vehicles will be replaced in this Budget year
anyway.
Do Nothing Cost= $0 Cost = Unknown
Page 2 of 3
City of Wylie Y2K Compatibility Field Services Related to Public Safety&Public Works
Functions Essential to Field Contingency's
Service Delivery
Function Level 1 Level 2
Traffic Control Long-term power outage is unlikely. Purchase Flashing strobe lights and
power supplies for major
intersections.
Do nothing Cost= $0 Cost = $800
Page 3 of 3
MAR-18-99 04 :31 PM SMITH 2144424075 P. 01
March 18, 1999
Ms. Mignon Morse
Library Director
800 Thomas St.
Wylie,TX 75098
Dear Mignon,
It is with great regret that 1 feel ? must resign as a member of the Library Board. My
health has forced me to give up all out side activities.
I have very much enjoyed my two years on the Board. The Board members have been
thoughtful and thorough in making their decisions. The Library staff couldn't have been
nicer or more cooperative.
I will truly miss you all.
Sincerely,
OA \ \\IlblAkk
Mary C.onely