11-25-2013 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
CITY:F WYLIE NOTICE OF MEETING
Regular Meeting Agenda
Public Arts Advisory Board
November 25, 2013 - 6:30 pm
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Anne Hiney Chairman
Lynn Grimes Vice Chairman
DeeAnn Ross Board Member
Susan Spurgin Board Member
Gaynell Reed Board Member
Lisa Green Board Member
Britt Volker Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: ivww.uylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD
972.516.6026.
CALL TO ORDER
DISCUSSION ITEMS
• Discussion regarding a proposed 2014 Spring Art & Jazz Festival. (C. Ehrlich,
PAAB Liaison)
Executive Summary
PAAB members will update further plans for the 2014 Spring Art & Jazz Festival that was presented to
council during the budget process for FY 2013-2014 on July 16, 2013. PAAB liaison will report on new
research for the event and the board will hear from committees regarding progress of the planning and
implementation of the event including a presentation to council in October.
• Discussion regarding updates to the December 7, 2013 Wylie Arts Festival. (C.
g 9 P Y
Ehrlich, PAAB Liaison)
November 20,2013 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Executive Summary
PAAB liaison Ehrlich will report on the number of booths that have been approved for the upcoming event
and discuss other features of the event with the board. The vendor committee will update the board
regarding acceptance and approval of festival vendors. Committee members will provide final plans for
the event which is schedule to be held in two weeks.
• Discussion regarding an art project for the remodeled Public Safety Building. (C.
Ehrlich, PAAB Liaison)
Executive Summary
PAAB liaison Ehrlich will update the board on the progress of placing art at the newly remodeled Public
Safety Building, including artist submission(s). Staff has received proposals from one artist and expects to
receive another submission in the next couple of weeks.
REGULAR AGENDA
1. Consider and act upon approval of the Public Arts Advisory Board minutes from
the October 17, 2013 Regular meeting. (C. Ehrlich, PAAB Liaison)
ADJOURNMENT
CERTIFICATION
I certj that this Notice of Meeting was posted on this 18th day of November, 2013 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: wivw.wvlietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
DISCUSSION ITEM #1
J AZZA RTS F E ST 2014
DISCUSSION ITEM #2
WYLIE ARTS FESTIVAL FINAL PLANS
COMMITTEE REPORTS:
Entertainment
Vendors
Logistics
Volunteers
Sponsorships
Carole Ehrlich
From: Susan Spurgin <susan.spurgin@gmail.com>
Sent: Monday, November 25, 2013 8:40 AM
To: Carole Ehrlich
Cc: Craig Kelly; DeeAnn Ross
Subject: Schedule for entertainment. ( inside stage)
Carole,
Here is the schedule for the entertainment portion. Thought you might want to print this out for the meeting
tonight. Thanks
ENTERTAINMENT 2013
Due to lack of interest and staging, the outside entertainment has been canceled. We can discuss this item in our
debrief meeting after the event.
We will have entertainment on the stage INSIDE the event center through 4:00.
The schedule is as follows:
10:00---DAVIS HONOR CHOIR (4 students)
10:30---DAVIS HONOR CHOIR (4 students)
11:00---JONATHAN REUEL (Guitarist)
11:30---SURGE ON SMITH (duet/guitar group)
12:00---EPIPHANY DANCE ARTS (professional adult ballet group)
12:30---EPIPHANY DANCE ARTS (professional adult ballet group)
1:00----LILIAHNA LUSK (soloist)
1:30----KATI LU
SK (soloist)
2:00----BALLARD MUSIC (soloists, piano, violin)
2:30----BALLARD MUSIC (soloists, piano, violin)
3:00----DON LIGHT (guitarist)
We will need chairs, microphones, hook up for guitars and keyboard. Also the sound man for the sound booth
and sound, etc.
1
DISCUSSION ITEM #3
PUBLIC SAFETY BUILDING ART PROJECT
TWO PROPOSING ARTISTS:
Sid Henderson
Julie Rebouche' Pitman
BUSINESS ITEM #1
MINUTES 10-17-2013
Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
October 17, 2013 - 6:30 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:30 pm by Chairman Anne Hiney.
Board members present included: board members Britt Volker, Gaynell Reed, Susan Spurgin and Lisa
Green. Vice Chair Lynn Grimes and Dee Ann Ross were absent.
Staff present included Carole Ehrlich, board liaison and staff member Lisa Pruett. Also attending was
Kathy Spillyards, former member of the board.
DISCUSSION ITEMS
• Discussion regarding a proposed 2014 Spring Art & Jazz Festival. (C. Ehrlich, PAAB
Liaison)
Board/Staff Discussion
PAAB members were updated regarding further plans for the 2014 Spring JazzArt Fest. Board liaison Ehrlich
reported her conversation with Texas Alcohol Beverage Commission with regard to wine sales at the event. She
reported that if the council approves the sale of wine, the city would be required to contact wineries in the area to
solicit booth for the new event. Ehrlich noted that before moving forward staff would wait to allow time for the board
to propose plans for the event including wine sales to the Wylie City Council at the October 22nd council meeting to
receive direction regarding wine sales from the council. Board Chair Hiney agreed to present the proposed event in
a work session at the council meeting. Members were asked to be in attendance for that discussion.
Board Chair Hiney reported the entertainment committee consisting of board member Volker and she had three
professional bands they were prepared to place under contract for the event. The board suggested waiting until after
the October 22nd presentation to council.
The Vendor Committee consisting of Lynn Grimes and Gaynell Reed reported a list of possible art organizations that
they would contact to see if there was interest in sponsoring 5 — 10 artists each for the event and would report back
to the board. They will report back to staff if organizations are interested so flyers could be sent via e-mail. Staff
noted they will send vendor applications to individual artists from lists held in the office.
Children's Activities Committee member Susan Spurgin reported the committee had met and was recommending
four venues for entertainment: an interactive music venue a potter, a chance to make a takeaway art project and
individual entertainers (crowd pleasers) for children waiting in line. She explained that the cost for hiring these
activities if they were conducted all day would be between $2,500 and $3,000. The committee recommended only
artistic activities and recommended no bounce houses due to the nature of the event. The committee will contact
October 17,2013 Wylie Public Arts Advisory Regular Meeting Minutes Page 12
some of the vendors to get actual costs per hour. The board also suggested splitting times to hold the different
children's
activities thus lowering the cost by staggering individual times for each activity. The committee will meet again on
October 30th to finalize costs and recommendation to be presented to the board. In addition Chair Hiney volunteered
to meet with board member Sprugin to create sponsorship opportunities for possible businesses to sponsor some of
the children's events.
Board members also discussed event logistics with regard to the children's area moving further down toward the
library and placing the Rad Hatter where the children's area was planned to be located.
The board set a special called meeting for November 6, 2013 at 2:00 p.m. to review the progress and hear direction
from the council meeting.
• Discussion regarding updates to the Monthly Art Programs held at the Library.
(C. Ehrlich, PAAB Liaison)
Program chair Grimes was absent for the meeting and no report was available.
• Discussion regarding updates to the December 7, 2013 Wylie Arts Festival. (C.
Ehrlich, PAAB Liaison)
Executive Summary
PAAB liaison Ehrlich reported that staff had received 108 applications for the Wylie Art Festival. The WAF Selection
Panel was scheduled to meet November 6th to make final approvals and determine if an outside venue would be
opened at a discounted rate for approved vendors as an overflow area.
Entertainment Chair Spurgin reported a stage had been donated for in-kind sponsorship and would be used outside
for larger vocal groups and dance groups in lieu of the inside stage to allow more room for booths. The inside stage
would be used solely for small vocal and instrument groups or individual vocalists. She noted that she was preparing
and itinerary for the entertainment and booking individuals and groups.
Discussion regarding an art project for the remodeled Public Safety Building. (C. Ehrlich,
PAAB Liaison)
Executive Summary
PAAB liaison Ehrlich addressed the board stating that artists would be submitting their sketched proposals within the
next few weeks. Proposals will be submitted to staff and the board once they are all received.
REGULAR AGENDA
1. Consider and act upon approval of the Public Arts Advisory Board minutes from
October 10, 2013 Special Called PAAB meeting. (C. Ehrlich, PAAB Liaison)
Board Action
A motion was made by board member Volker, seconded by board member Green to approve the PAAB
minutes from the October 10, 2013 Public Art Board meeting. A vote was taken and the motion passed 5-
0 with board members Grimes and Ross absent.
October 17,2013 Wylie Public Arts Advisory Regular Meeting Minutes Page 13
ADJOURNMENT
A motion was made by board member Volker, seconded by Vice Chair Grimes to adjourn the PAAB
meeting at 8:40 p.m. A vote was taken and the motion passed 5-0 with board member Green and
Spurgin absent.
Anne Hiney, Chair
Carole Ehrlich, Secretary