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03-03-1987 (Parks & Recreation) Minutes MINUTES PARKS & RECREATION BOARD MEETING REGULAR MEETING TUESDAY, MARCH 3, 1987 The Parks & Recreation Board for the City of Wylie, Texas, met in a regular session on Tuesday, March 3, 1987 at 7:00 P. M. at the Community Room at 800 Thomas Street. Notice of the meeting had been posted for the time and in the manner required by law. Those present were Vice-Chairman Curtis Hale, Mr. Morris Love, and Mr. John Morgan, Mrs. Jayne Chapman, Mrs. Peggy Sewell, and Mr. Willie Benitez. Representing the staff. was Mr. Gus Pappas, City Manager; Mr. W. W. Windham, Director of Public Works, Mr. Ken White, Parks Superintendent and Susan Marquardt, Secretary. Vice-Chairman Curtis Hale called the meeting to order at 7:00 P.M. ITEM NO. 1 - APPROVAL OF THE MINUTES - Vice-Chairman Curtis Hale asked if there were any corrections or additions to the minutes. Hearing none, a motion was made by Mr. John Morgan to approve the minutes as submitted. Motion seconded by Mrs. Jayne Chapman. Motion carried 6-0. ITEM NO. 2 - ELECTION OF CHAIRMAN - Vice-Chairman Curtis Hale asked for nominations for chairman. Mr. John Morgan nominated Vice-Chairman Curtis Hale. Seconded by Mrs. Jayne Chapman. Motion carried 6-0. ITEM NO. 3 - ELECTION OF VICE-CHAIRMAN - Chairman Curtis Hale asked for nominations for vice-chairman. Mrs. Peggy Sewell nominated Mr. John Morgan. Mrs. Jayne Chapman seconded the nomination. Motion carried 6-0. ITEM NO. 4 - LIGHTS FOR 4TH BASEBALL FIELD- Mr. John Morgan opened the dicussion by asking if we could explore a way to finance lights for the 4th baseball field. He asked if there was any other means rather than a bond issue. Mr. Gus Pappas, City Manager asked if he had a figure? Mr. John Morgan replied, about $50,000.00 or less. He had talked with an electrican, Randy White and he stated the ball park figure was around $35,000.00 to $40,000.00. Chairman Curtis Hale asked if we could pay it out? Mr. Gus Pappas, City Manager replied that Citys are forbidded by law to take out a note at the bank and pay it back say in 3 years. It has to be done on a bond issue or a lease purchase. But we would not be able to go that way because that is not a thing, it 's an add on improvement. Mr. Gus Pappas, City Manager stated that he would look into it and get back to the board. He also stated that he thought the price was low. Mr. Bill Windham, Director of Public Works stated that he thought light would cost more like $65,000.00 to $70,000.00. Mrs. Peggy Sewell asked how many fields were lite? Mr. Gus Pappas, City Manager replied, three (3) . He also went on to say that this would be cheaper to do this field because two (2) of the poles we need are already there Mr. John Morgan stated that there were two (2) at each dug out sides. Mr. Gus Pappas, City Manager went on to say that we would have to put a bank of lights on the exsisting poles and then you'd have to put two (2) poles in the ground and then run special underground cable. Mr. Gus Pappas, City Manager asked Mr. Bill Windham, Director of Public Works to see about getting some cost estimates on the lights. Mr. Bill Windham, Director of Public Works asked Mr. John Morgan to have the gentlemen he had talked with to also give a complete cost estimate. Mr. Gus Pappas, City Manager stated that this is a beginning point and he'd try to find a way to fund it. Mrs. Jayne Chapman asked if any of the work could be donated? Mr. Gus Pappas, City Manager replied that you can usually get the work done, but the materials are very costly. Mrs. Peggy Sewell stated that if we can 't do it right, then we need to wait on it. Chairman Curtis Hale asked Mr. John Morgan if we needed them for this season? Mr. John Morgan replied, no, probably by next year. Chairman Curtis Hale stated that he noticed that Garland was starting to haul clay onto the fields, but hadn 't started to spread it yet. Mr. John Morgan replied that as soon as it dries out, we are going to get started to shape the diamonds so that they will drain better this year. He also stated that he had been trying to get a price from Rocky Stone. Chairman Curtis Hale asked if anyone had anymore question regarding the lights. Mrs. Jayne Chapman asked if companies compete or do they just don 't want jobs like this. Mr. Gus Pappas, City Manager replied that this is done by electrical contractors. Mr. John Morgan asked if they could also look at the poles that short out. Mr. John Morgan asked the secretary if she had found the information on the bleachers to get them ordered. Mrs. Susan Marquardt, Secretary replied that they were already on order. Mr. John Morgan said that when they came in WSA would put them together. He also asked if we should bolt down the bleachers to the concrete? Mr. Gus Pappas, City Manager replied that he wouldn 't so that they are portable and could be moved. Mr. John Morgan informed the Board that we have some scorebords that have never been used. It was his opinion to mount them on a removable stand and start using them behing the backstops. ITEM NO. 5 - CITIZENS PARTICIPATION - There was none. Mr. Gus Pappas, City Manager asked if he could have the floor. He stated that he doesn 't have everyones priority list in. The only way we can average them out is to get all the sheets in. He also mentioned that he had added abbreviation to lthe locations of items which would make it easier to caterize them. Mr. Gus Pappas, City Manager passed out some correspondance in regards to some soccer fields. He stated that a few weeks ago that there was some undeveloped land out in Wylie. The developers wouldn 't farm it or develop it, so I wrote some letters to the developers to see if we could use the land on a temporty basis for soccer and football fields. This land would have no permanent improvements to it. Maybe some soccer backstops, bleachers and 55 gallon drums for trash cans. He stated that he had received one response from one of the letters. The property that I am talking about is across the creek. He would be happy to allow us to use his property like that. I took the contract to the City Council and had it approved and sent it off to him. The program will allow us to use land like this as the developer comes on it they will give us sixty (60) days notice to get off his land. We would pick up our bleachers, backstops and move to another piece of land. I want to try and keep five (5) or six (6) on hand until eventually the park dedication has a permanent place for these fields. We will go to the City Council if you approve this tonight to see if we can get the City Council to finance about 12 bleachers, 12 goals and 24 55 gallon drums for trash cans. This would get us going on six (6) soccer fields. After some discussion it was unaniomous on this program. ITEM NO. 6 - ADJOURNMENT - Mrs. Peggy Sewell made a motion to adjourn. Mr. John Morgan seconded the motion. Motion carried 6-0. Curtis Hale, Chairman Parks & Recreation Board Respectfully submitted: Susan Marquardt, Secretary /