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08-04-1987 (Parks & Recreation) Minutes PARKS & RECREATION BOARD REGULAR MEETING CITY OF WYLIE, TEXAS TUESDAY, AUGUST 4 , 1987 7 :00 P.M. COMMUNITY ROOM 800 THOMAS STREET The City of Wylie Parks & Recreation Board met in regular session on Tuesday, August 4, 1987 at 7 :00 P.M. in the Community Room. A quorum was present and notice of the meeting had been posted in a time and manner required by law. Those present were Vice-Chairman John Morgan, Peggy Sewell , Joanie Zeeb, Willie Benitez , Don White, Acting Director of Public Works, James Johnson, Acting City Manager , Carolyn Jones City Secretary, and Candi White, Secretary. Larry Nickell , D.F. Whitlow, and John Smyder were absent. Vice-Chairman John Morgan called the meeting to order. OATH OF OFFICE: Vice-Chairman Morgan asked Joanie Zeeb if she had any objection to waiving the swearing of the new members until the meeting next month, since John Smyder and D.F. Whitlow were not present at this meeting . Ms. Zeeb had no objections. CONSIDER APPROVAL OF MINUTES: Mrs . Sewell made a motion that the minutes of the May 5 , 1987 meeting be approved. Mr . Benitez seconded the motion. Motion carried with all in favor. ELECTION OF CHAIRMAN: Motion was made by Mrs . Sewell that Mr . Morgan be elected Chairman by acclamation. Ms. Zeeb seconded the motion. Motion carried with all in favor . Mr . Morgan requested that it be on the agenda for the next meeting to elect a Vice-Chairman. PARKS AND RECREATION BOARD DUTIES (PARK ORDINANCE) : Chairman Morgan explained that Article II , Section 2 of the ordinance, which states that there will be nine members on the Park Board, is in direct conflict with the City Charter which states there will be seven members. Mrs. Sewell asked if they will now have seven members instead of nine. Mr . Morgan said "yes" , that the ordinance had been amended to allow for seven members . Chairman Morgan also explained to the members that if they had anything they wanted to discusss at a meeting, that the item would have to be put on the agenda , and that they could contact Carolyn Jones, City Secretary, to do so. PARK MASTER PLAN: Chairman Morgan explained how much money was scheduled for which projects. Ms . Zeeb asked Chairman Morgan to explain the priorities and averages. Chairman Morgan explained that the highest averages would be the lowest priorities and the lowest averages would be the highest priorities, according to how the members rated the projects. Chairman Morgan stated that the basketball courts have become a priority for a number of citizens, as well as the City Council , and that he had understood that they could be built with the bomag machine. Mr . White, Director of Public Works, explained that the bomag machine only does the sub base for what you overlay it with and that it will not put the asphalt down. The big difference in doing a road and a basketball court would be a sealer for the court . Mr . White also said that dollar wise, they were planning to wait until another street project was done and use the same materials c 3 then. He also explained that certain procedures and specifications should be followed to make sure the asphalt holds up. Mrs. Sewell stated that she wants to see these projects done, but would be very much opposed to doing anything that wouldn' t hold up. Ms. Zeeb felt that the baseketball courts would be used mostly in the evenings and on weekends, and was under the impression that there had been discussion of putting them in the high school parking lot. Chairman Morgan said that there had been some discussion of putting them in the parking lot at the park, but he felt there would be too much traffic congestion and that the best place would probably be the north side of the pavillion. Chairman Morgan asked Mr . White, Director of Public Works, to get some cost estimates and specifications for the next meeting . Chairman Morgan also asked Mr. White to see if he could get the volleyball net back up. Mrs . Sewell mentioned that several citizens were interested in a public swimming pool , but that it was fairly low on the list of priorities and would be quite costly. SPRINKLER SYSTEM: Chairman Morgan stated that the sprinkler system on Cooper and Tibble Fields are still not working . He also stated that if you put the timer on Tibble Field, it just flips on over to off. SIDEWALK INTO CITY PARK: Chairman Morgan asked Mr . White, Director of Public Works, how much expense there would be to widen the sidewalk to the concession stand about three feet, enabling Dr . Pepper to deliver more easily. Mr . White asked if Wylie Sports Association had considered changing vendors, as it is their job to take their product where the customer wants it . Mr . White also stated that the sidewalk is only four inches of concrete and is not designed to be driven on. Chairman Morgan explained that there is also a need for trucks to get into the park for other reasons also , such as picking up trash. Chairman Morgan said he would still like to see some cost estimates on widening the sidewalk to keep the vehicles from running over the sprinkler heads. Chairman Morgan asked Mr . White to get another key to the cable around the ball fields. CITIZEN PARTICIPATION: None. GENERAL DISCUSSION: Mr . Benitez stated that he would like some signs put up at the entrance to the ball fields that would prohibit bicycles and skateboards from the park area, as he was concerned that someone might get run over or knocked down. He also asked if this needed to put on the agenda. James Johnson, City Manager, stated that the City already has an ordinance prohibiting vehicles in the parks, but that they could put up another sign that would specifically include bicycles and skateboards. Mr . Benitez said that he would also like to see a "no parking" sign put in front of the saidewalk so cars wouldn' t block the entrance to the park. Ms. Zeeb said that she is very interested in the "beautification of Wylie" and that she has a committee sending out letters, along with talking to the news media about donating a tree. She asked for input from the Board as to where they would like to see these trees planted . Chairman Morgan stated that he would like to see some trees next to the picnic tables by the creek, to provide a shady area, which would put those tables to more use. Mrs . Sewell asked what size trees Ms. Zeeb was speaking of . Ms . Zeeb explained that it was strictly up to the person donating the trees, but that she was taking bids between $25.00 and $200 .00 . Ms. Zeeb also stated that the committee wanted to put markers either on the trees or in front of the trees which would reflect the words "donated by" or " in memory of" . Mrs . Sewell suggested the possibility of putting wall plaques in a building somewhere, so as not to lose the markers. Ms. Zeeb said that she would also like to see the Planning and Zoning Commission require builders and developers to put in some landscaping , rather than concrete all the way to the road, especially on commercial property. Mr . White, Director of Public Works stated that an amendment could be made to the subdivision ordinance to require landscaping. Mr . Johnson, City Manager, said that the Board should make a recommendation for such amendment to the Planning and Zoning Commission. Mrs. Zeeb said she would bring ordinances from other cities to the next meeting. Mrs. Sewell asked if there would be a way to put in some kind of road to the concession stand for delivery and clean up trucks to get in and out . Mr. White explained that it could be done with the bomag machine without an overlay on it, that would last for several years . Mr . White also said this might be something the Board would want to look at in the next budget. Mr. Johnson, City Manager, said that he was at the meeting representing the City Council and that the Council has a desire for the Board Members to communicate with them, and to really become involved, and make recommendations. Mr. Johnson also said that he wanted to welcome all the new members to the Board. Mr. White, Director of Public Works, explained that he wanted the Board to know that at this time he didn' t have any personnel in the Parks Department and that the City has a hiring freeze. Mr . White also said that in reading the minutes from a Council meeting in 1984 , he had discovered that the City had an agreement with WSA that WSA would mow, seed and fertilize the ball fields. Chairman Morgan said that the agreement had been changed at a later date to reflect that the City would mow, fertilize and seed the ball fields. Mrs. Jones, City Secretary, said that she had been unable to find any other minutes which reflected the changes. Chairman Morgan said he would look in his files to see if he could find the changed agreement. Mrs. Sewell asked if someone resigned from his employment, why that person couldn' t be replaced by someone else even though there is a hiring freeze. Mr. Johnson, City Manager, explained that the City is trying to function right now without replacing those who have resigned , due to a revenue shortage in all areas of the City funds, and that the City is suffering an economic depression at this time. Mr. White, Director of Public Works, explained that he was hoping to hire someone for the Parks Department in October. Mr . White stated that he would like to communicate with all members of the Board and would like to help the Board in anyway he can. Mr . Benitez asked if there is a problem with someone volunteering to mow the parks. Chairman Morgan said there was no problem and that it had been done quite often, but that there is a problem with volunteers running over the sprinkler heads. Mr. White, Director of Public Works, said that if someone wanted to volunteer , and he was notified ahead of time, he would have flags put out by each of the sprinkler heads, to avoid crushing them. ADJOURNMENT: Mrs. Sewell made a motion for the August 4 , 1987 meeting to be adjourned . The motion was seconded by Mr . Benitez . Motion carried with all in favor . John Morgan, Chairman Respectfully Submitted: Candi White, Secretary