03-03-1988 (Parks & Recreation) Minutes PARK AND RECREATION BOARD
MEETING - MINUTES
MARCH 3, 1988
The City of Wylie Park and Recreation Board met in regular
session on Thursday, March 3 , 1988 at 7 :00 P.M. in the
Council Chambers of the Municipal Complex . A quorum was
present and notice of the meeting had been posted in the
time and manner required by law. Those present were
Chairman John Morgan, Board Members John Smyder, Ron
Ferguson, Willie Benitez, D. F. Whitlow, Peggy Sewell , City
Manager John Pitstick , City Secretary Carolyn Jones, Public
Works Superintendent Don White. Ms. Joanie Zeeb was absent.
Chairman Morgan called the meeting to order .
APPROVAL OF MINUTES The minutes for the February llth
meeting were submitted for approval . There being no
corrections or additions , a motion was made by Mr . Smyder to
approve as submitted. Seconded by Mr . Whitlow. This motion
carried with all in favor .
DISCUSS LIST OF PRIORITIES FOR THE PARKS: Chairman Morgan
stated at the last meeting the board was asked to come back
with a list of priorities for the parks. Chairman Morgan
asked for the board members input . some of the things were
as follows : to have a soccer complex , to up grade existing
park the best we could with this years budget, to put the
sprinkler system in operating order , organize the volunteers
for beautification program, get volunteers to work with a
senior citizens program in the Community Room, and expand
present facilities.
City Manager John Pitstick said the volunteers are wanting
to work but we have to have plans in order to have things
done right. Our problem right now is getting a coordinator
for the volunteer programs for the library and park. Staff
is trying to kick off a clean up campaign in April . At this
time it is set for the third week of April with a big work
day scheduled for Saturday of that week. City Manager John
Pitstick said we need to set up priorities such as
fertilizing the park, or whatever , also Mr . White has some
repairs the City is going to try to get done which he will
talk about later .
Chairman Morgan said since there were no volunteers at the
meeting, item three would be pulled. Chairman Morgan asked
staff to set up a Saturday morning workshop with the
volunteers.
Mrs . Sewell stated the wilderness area in the entrance of
the lake would be a good place for volunteers to do some
work. Mr . Benitez wanted to know if the volunteers worked
under the City staff . City Manager John Pitstick said there
is a lot of interest from volunteers, but there is a need
for a coordinator . Volunteers need to let the coordinator
know how many hours and on what days they can work. Mr .
Benitez wanted to know if the coordinator could be one of
the staff. Mr . Smyder said maybe it should be the engineer,
since there was a lot of design work to be done. City
Manager John Pitstick said there was no problem with getting
the design work done and the equipment out at the area when
needed .
Chairman John Morgan requested a workshop on Saturday, March
19th at 9:00 A.M. to consider the priority list and
schedules for volunteers.
DISCUSS WITH WSA PROPOSED AGREEMENT BETWEEN THE CITY OF
WYLIE AND WSA: WSA President Bob Evans was present and
wanted to clarify some of the items in the agreement. Who
does the scheduling of the pavilion and was WSA responsible
for all sports complex scheduling. City Manager John
Pitstick said the sports scheduling was done by WSA, and the
citizens should contact Mr . Don White for the pavilion in
the park.
Mr. Smyder wanted to know if staff had found out about the
insurance. City Manager John Pitstick said he would have to
check on it . Mrs . Sewell wanted to know if there could be
less deductible and more insurance.
Mr . Evans stated that in the agreement, WSA wanted it stated
to be billed monthly on the electric bills. Mr . Evans also
requested help in getting a copy of the tax exempt number or
acquiring a new one. Several years ago, the treasurer left
and did not return all the papers and today says they are
lost.
Mr . Evans stated on the agreement where it says WSA is
responsible for supplies to add " in sports complex" .
Mr. Evans also requested that the board not take action on
this until he could take this agreement before WSA and get
their input .
APPROVAL AND RECOMMENDATION OF AGREEMENT BETWEEN THE CITY OF
WYLIE AND WSA: Chairman John Morgan stated this item would
not have action until such time WSA could present this
agreement at their next meeting.
SMALL REPAIR JOBS AT PARK: Mr. Don White, Public Works
Superintendent, listed the following as jobs he would try to
complete soon:
1 . Electrical short - where is it and could someone
meet with him and the electrician at night to
check this and the lights out.
2 . Tuesday, 3-8-88 has been set up for repairs and
resetting of the handicap signs - repair the water
fountains and install fence around the fountains .
3 . Motorgrader to clear southeast corner - this will
help the drainage
4 . Security locks, scheduled to go with a lock smith
and see what kind of locks are needed
5 . New Commode - Mr . White said he has asked several
people to look at this but no one has given him an
estimate on replacing it .
6 . Water leak - sprinkler system - Mr. Starnes said
he fixed the leak at the time he repaired the
sprinkler system. There is also a water leak
between the library and parking lot that needs to
be fixed.
7 . Akin building - do the outside lights work.
Chairman Morgan said if you can keep the bulbs in.
Mr . Evans wanted to know if there could be some
security lights put on this building.
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8 . Move the pile of dirt at the back side of the park
Mr . White said his crews would begin work on these projects
as soon as possible.
RECOMMENDATIONS FROM CITIZENS WISHING TO WORK AS VOLUNTEERS
IN THE PARK: Chairman John Morgan stated this item would be
pulled since this group was not present.
GENERAL DISCUSSION: Mr . Benitez wanted to know if WSA said
they had postpone the making of two fields and the lights
for them. Mr . Evans said WSA is going ahead with the
fields, but not the lights .
There being no other business or discussion, a motion was
made by Mrs . Sewell to adjourn, with all in favor .
John Morgan, Chairman
Respectfully submitted,
Carolyn Jones , City Secretary
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