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01-05-1989 (Parks & Recreation) Minutes PARK AND RECREATION BOARD MINUTES JANUARY 5, 1989 The City of Wylie Park and Recreation Board met in regular session on Thursday, January 5th, 1989 in the Council Chambers at the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman D. F. Whitlow, Board Members Jill Tomek, Joanie Zeeb, Bill Emsoff , Jim Ferguson, and David Orr, Public Works Superintendent Don White, and Secretary Lisa Keith. Vice Chairman Ron Ferguson was absent. Ron Ferguson gave advanced notice of his absence. OATH OF OFFICE TO NEW MEMBER : The City Secretary was not present to give the oath of office. This business was tabled until the February meeting. APPROVAL OF MINUTES OF THE DECEMBER 1ST MEETING: David Orr requested a change on Page 2, last paragraph, completely omit the entire paragraph. Jill Tomek submitted a change on page 3, paragraph 3, to omit "until they ar-e large enough for the kids to climb" . Bill Emsoff had an addition on page 3, end of paragraph 3 to read "Bill Emsoff said that maybe they could be kept at the Public Works facility". Joanie Zeeb submitted a change on page 3, last paragraph, to omit "owns the" and insert " is responsible for the stationary planters in the corners of the street in the". There being no other corrections or additions a motion was made by Joanie Zeeb to approve the minutes, provided all requested changes be made. The motion was seconded by Jim Ferguson, with all in favor. DISCUSSION OF COMMUNITY PARK SECURITY GATE: Don White said that Public Works has built a steel gate to be installed in front of the bridge before you get to the library. We want to put up a security gate to shut off access to Community Park at 10:00 P. M. The City has an ordinance curtailing traffic after 10:00 P. M. The Police Department will lock and unlock the gate. Maybe this will help in cutting down theft at the library and park. Joanie Zeeb said that it might be reasonable to post a sign on the gate stating the fine, if trespassing occurs. Don White said he thought that was a good idea. We should take that to Council for their approval . There was some discussion of the hours the park would be open. David Orr said that on occassion some games extend after 10:00 P. M. On Saturdays the soccer games start at 8:00 A. M. The Board was in agreement that the park hours should be 7:00 A. M. to 10:00 P. M. unless there are scheduled activities that surpass 10:00 P. M. Don White said that vehicles would still have access to the park from the front parking lot at the school . I will get with the school about installing cable or a fence to close off that access. Don White said that the Park Board needed to go ahead and make their recommendations with the stipulation of who would have keys to unlock the gate. If you make the recommendations I will take it to Council . Joanie Zeeb asked if the gate could be locked without a key. Don White said we could secure the gate without the use of a key lock. RECOMMENDATION TO CITY COUNCIL OF INSTALLING THE SECURITY GATE AT COMMUNITY PARK: Jim Ferguson said that we need to see if there is an existing ordinance on this and work from there. Assuming there is an ordinance it should stipulate the park hours. We recommend, if there is not a fine in the ordinance, we suggest there be one, and a stipulation for the fine if not one, and the Police Department, Don White, and the Park Worker having keys or the combination to the lock. Chairman Whitlow recommended the installation of the security gate at Community Park. The recommendation was seconded, with all in favor. Board Members requested a copy of the park ordinance. GENERAL DISCUSSION: Joanie Zeeb said that she had been working with the Chamber of Commerce on the landscaping ordinance. I will be attending one of their meetings to ask for their help and ideas. Jill Tomek asked it the Board would be out of line asking to know about the money coming out of the park budget. Don White said no, you should be aware of what ' s in the budget, but also know that I am responsible for it. Jill Tomek asked if the TOPO had been completed yet. We' re waiting for the TOPO before we can get anything done on our list. Don White said that the TOPO has not been done yet. It' s not that the engineer is avoiding the issue. He has been preoccupied with the Texas Water Commission. D. F. Whitlow asked if now was the target time to hire the park employee. Don White said he turned in the personnel requisition today. There was some discussion of more tennis courts in the future. Chairman Whitlow said that a Mr . Lloyd Nelson had contacted him in regards to working out a co-op with cities in regards to a golf course. The basic concept is proposed to the City. The City buys it back on a long term agreement. All the City does is find the land. There was some discussion of designating the old land fill as a golf course. Mr. White said he would contact Mr. Nelson and invite him to the next meeting. Don White updated the Board on the Highway Beautification program, explaining that we should begin on the project in mid March. We will need volunteers for the installation of trees, shrubs, etc. Jill Tomek said she would need three to four weeks advanced notice to get the people together, but that it shouldn' t be any problem finding volunteers. Jim Ferguson said we might be able to get help from the boy scouts, Wylie Garden Club, schools, etc. Don White said that the State is purchasing $25, 000 of trees, shrubs, supplies, etc. , including the sprinkler system. They will provide us with everything needed to complete the project. All we have to do is install everything according to the plans we submitted to the State, and provide the signs. Jill Tomek requested that these plans be provided to the Board at the February meeting. There was some discussion of things that needed to be done at Community Park. David Orr said that the Park Board and WSA are suppose to get together and decide the best way to put the $3, 000. 00 reveque back into the park. Board Members requested that this business be put on the Agenda for the February meeting• and that some of the WSA Board Members he invited to attend the meeting. Jill Tomek requested to discuss the Community Park sign at the February meeting. The Texas Parks and Wildlife requires the City to install a sign according to their specifications. There being no other business or discussion, a motion was made to adjourn. The motion was seconded, with all in favor. D. F. Whitlow, Chairman Respectfully Submitted, Lisa Keith, Secretary LC