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06-19-1990 (Planning & Zoning) Minutes PLANNING AND ZONING MEETING MINUTES JUNE 19, 1990 The City of Wylie Planning and Zoning Commission met in regular session at 7:00 p.m. on Monday, June 18, 1990 in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman Brian Chaney, Members Bart Peddicord, Bobby Jennings, Bob Skipwith, and Richard Eckman. Staff present were Code Enforcement Officer Roy Faires , Building Inspector Ed Richie, and Administrative Assistant Candi White. CONSIDER APPROVAL OF MINUTES FROM JUNE 4, 1990 PLANNING AND ZONING MEETING. Bart Peddicord made a motion to approve the minutes of the June 4 , 1990 meeting . The motion was seconded by Bob Skipwith. The motion passed with all in favor . CONSIDER APPROVAL OF RECOMMENDATION OF FINAL PLAT FOR CONSTRUCTION ONLY FOR 0.919 ACRES OUT OF E.C. DAVIDSON SURVEY, ABSTRACT 267, FOR HENRY MARTINEZ TO CITY COUNCIL. Code Enforcement Officer, Roy Faires explained that this plat was presented by Mr. Carroll on behalf of Mr . Martinez and that it had been reviewed extensively by Joe Helmberger, Engineer . He added that Mr. Helmberger had returned the plat for engineering errors and that all errors had been corrected . Mr . Faires said that staff recommended approval . Chairman Chaney asked if this was the site where Eckerd' s was to be constructed. Mr . Faires replied that it was and that the Board was only approving Lot 1, Block A. Chairman Chaney stated that the entire plat had been approved previously and Mr . Skipwith questioned whether any changes had been made to Lot 1, Block A from the original plat . Mr . Faires said that no changes had been made but that Mr. Martinez had decided to pull this one lot from the original plat. Mr . Jennings expressed some concern regarding a left turn lane from Hwy 78 into the Eckerd' s parking lot. Mr. Faires explained that the Highway Department had said there would be no left turn lane, but there would be a curb cut in the median for access to Brookshire' s when Hwy 78 was widened. He added that Brookshire' s was required to provided access from their drive into the Eckerd' s parking lot . Mr. Faires said that it was anticipated that property would be developed to provide access to Eckerd' s from Kirby St. but that it was not financially feasible at the present time. He felt the traffic congestion was a very short term problem. Mr. Skipwith made a motion to recommend approval to City Council of final plat for construction only for 0 .919 acres out of E.C. Davidson Survey, Abstract 267 , for Henry Martinez. Mr. Peddicord seconded the motion. The motion passed with all in favor . CONSIDER APPROVAL OF RECOMMENDATION OF LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PROGRAM AND IMPACT FEES TO CITY COUNCIL. Mr . Faires explained that the Board had a copy of the rules and regulations for the Impact Fees Advisory Committee which had been approved by the City Attorney and by the City Council . He felt that Planning and Zoning members were very aware of their duties and responsibilities . Mr. Faires said there was no problem with approving the Land Use Assumptions as it was approved several years ago. Mr . Jennings asked if the Land Use Assumption is what the City thinks the uses should be over several years. Mr. Faires explained that it is either property that has been zoned, or hasn' t been zoned but what the City thinks it should be zoned . Mr . Faires closed, saying he felt the Board should approve the Land Use Assumption first and then recommend the Capital Improvements Program and Impact Fees to the City Council . A motion was made by Mr . Jennings to approve recommendation to City Council of the Land Use Assumption as proposed by Freeman-Millican. Mr . Eckman seconded the motion. The motion passed with all in favor. Mr. Faires said he had received a copy of a recommended Impact Fee ordinance from the City Attorney which had two blanks to be filled by the Committee as a recommendation to City Council . He continued saying that the financial consultants had done a study based on the Land Use Assumption and had determined that work would have to be done over a ten year period and collection done over a twenty year period. Mr. Faires added that the City would have to do three bond issues in order to recover the costs over the next twenty years. Mr . Faires said the financial consultants had suggested $957.00 for wastewater and $1267.00 for water for Impact ,,e..?r which T,oi]l d cover the total bonded indebtean {or ::,::.::r. „r. 2aires explained that the recou endat or ioiu J Planning and Zoning to City Council could be those figures or any figure higher or lower that the Board felt was justifiable, feasible, and workable. He warned the Board that it was important not to set the fees too high so as to stop development, but not too low to prevent recovering costs . Mr. Faires also said that there was no way to know if or when development might start again, but the law made it mandatory that the committee review the impact fees every six month and if revenue was exceeding expenditures the fee would need to be reduced, but if expenditures were exceeding revenue the fee would need to be increased . He stressed that the recommendation must be made in writing to the City Council and must contain the Chairman ' s signature. Chairman Chaney said the City could either collect impact fees and would have to provide capital improvements to the property line or make the developer put in the line, have the City reimburse for oversizing and have individual property owners pay the fee to hook on. Mr. Faires added that either would create a great deal of paperwork. Mr . Jennings felt there was a gamble on the growth rate and location. He was of the opinion that the widening of Hwy 78 and FM 544 would help Wylie grow and that it was necessary to have impact fees . Mr . Jennings was also concerned about what the effect might be on the rate payers and said it was very difficult for him to make a decision without seeing some numbers. Chairman Chaney asked if the fees would be collected at development or when building permits were issued. Mr. Faires said that the ordinance allowed the fees to be collected at either time and the decision to be made on a case by case basis . Chairman Chaney suggested setting the impact fee low initially and increasing it every six month if necessary. Mr . Peddicord agreed and added that after six months or a year a track record would be set and there would be numbers available for review. Mr . Faires suggested $500 .00 for wastewater and $600 .00 for water as a beginning figure. Mr. Jennings asked what the figures were based on . Mr. Faires explained that the growth rate that was used by the financial consultants may have been a bit excessive. Chairman Chaney reminded the Board that the financial consultants had based their recommendation on a 7% growth rate for a total, of $3224 .00 in impact fees and that Mr. Faires hagi bass,, nis recommendation on approximately 3 1/2% growth rate for a total of $1100 .00 . He felt very comfortable with setting the fee anywhere between the existing fee of $500 .00 and Mr . Faires ' recommendation of $1100.00 . Mr. Eckman added that the City of Plano had a much lower figure but also had a much higher property valuation. Mr. Jennings was concerned that if the fee was set at $1100.00 and the growth rate reached 9% , the rate payer would suffer . Mr. Faires agreed, but explained that the committee did not have to wait six months to review the fee, but six months was minimum in which it had to be reviewed . Mr. Jennings made a motion to recommend approval to City Council of Capital Improvements Program and Impact Fees of $600 .00 for water and $500.00 for wastewater. The motion was seconded by Mr . Peddicord. The motion passed with all in favor . GENERAL DISCUSSION . Mr. Eckman asked Mr . Faires if there was an ordinance for requirements on drainage ditches such as the one in the Pointe North subdivision. Mr . Faires said that currently there was an ordinance for requirements of off-site drainage but there was not one in the past when Pointe North was developed. He added that when the area behind Pointe North was developed, the developer of that area would be responsible for the drainage. Mr. Jennings pointed out that he read an article in the June 3 , 1990 issue of the Dallas Morning News regarding the use of plastic piping in subdivisions in Mesquite and several other cities . He added that some cities had passed an ordinance to prohibit these lines. Mr. Faires replied that the City of Wylie required copper pipe and that they be grounded. Mr. Peddicord reminded everyone of the public hearing on June 26, 1990 at 8: 00 p.m. for the adoption of impact fees. He also told Mr. Faires that an old tire had been in a hole in the parking lot next to the Ladylike Shop on Ballard St . for quite some time and that it looked terrible. Mr . Faires said it would be taken care of . Mr. Jennings mentioned that there would be a turnover of Planning and Zoning members and asked if the Council would consider recommendations from P&Z when appointing new members. Chairman Chaney suggested recommending someone who was an active member of the Zoning Board of Adjustments. Mr. Faires added that he would suggest Sue Ellen Neal , as she had formal training in the field of planning and zoning . Mr. Faires told the Board that Lhis would be his last meeting and that he had enjoyed each and every meeting and hoped that the City was better for his participation in Planning and Zoning . Chairman Chaney added that this was his last meeting and he had also enjoyed serving on the Board. Mr. Peddicord made a motion to adjourn . The motion was seconded by Chairman Chaney. The motion passed with all in favor. Brian Chaney, Chairman Respectfully submitted, Candi White, Administrative Assistant