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01-16-1997 (Impact Fee Advisory) Minutes Minutes of Impact Fee Advisory Committee Meeting January 16, 1997 CALL TO ORDER Richard Parker, Chairman called the Impact Fee Advisory Committee Meeting to order, January 16, 1997 at 7:00 p.m. with the following committee members present: James Blakey, Rita Smith, Tom Pritzkau and Don Raburn. Richard Eckman, Merrill Young and Beth Fultz came after the minutes were approved. Bart Peddicord was absent. Staff members present were: Susan Shuler, Mike Phillips, Mike Collins, Jim Jenks, Greg MacLean and Brady Snellgrove. APPROVAL OF MINUTES With no corrections to the minutes, Smith made the motion to approve the minutes and Pritzkau seconded the motion. The motion was voted on and passed unanimously. REVIEW OF CAPITAL IMPROVEMENTS PLAN (C.I.P.) AND IMPACT FEES MacLean gave an overview of the City's Master Plan. He stated that he had made a presentation to Council to update the City's overall Water and Sewer Master Plans. These are used as guidelines when developers and others that come into the city to make sure the infrastructure that is already installed is part of the new development and to make sure the current citizens and service connections are not compromised. He said in order to update the Capital Improvements Plan, a review of the Comprehensive Plan and Master Plan were studied. MacLean stated that growth with the proposed Woodbridge Development and Newport Harbor Development was used in the planning process. He also said the Capital Improvements Plan is developed from the Master Plan. MacLean then displayed a current map of the Sewer System and identified future development. He stated that there was a proposed interceptor plan for Newport Harbor. He also stated that a new wastewater treatment plan will be needed. MacLean then gave an overview of the Water Master Plan. He said that lines have been completed to the new water storage tank. He also said that this plan does not take into consideration areas served by Wylie Northeast and East Fork Water Supply Corporation. Smith asked if one day the City would take over these corporation. MacLean said that if the provider could not provide a development water, it may require steps to ensure that the area is being adequately handled. He also went over the summary of the projected cost for water services. MacLean said that the two main areas of growth have been identified, one being the Woodbridge Development and the Newport Harbor Development. He stated that the new development would require a new wastewater treatment plant down stream. He said a site has been recommended off of Elm Grove Road and Pleasant Valley. The Century Park Lift Station would be eliminated. He said a 54" sewer would serve the lower half of the City. Phase II of Newport Harbor will use the existing lift station and at some point they would need to either build a bigger lift station Minutes from the Impact Fee Advisory Committee,January 16,1997,Page 1 or tie on to the new wastewater treatment plant. MacLean stated that projects eligible for impact fees were a future sewer from Newport Harbor, future 48" sewer from Muddy Creek South, future 30" sewer from existing WWTP South, future 54" sewer to future WWTP, future 6" MGD WWTP, and current capital projects(1995 bond program). He stated that the construction and engineering make up the Sewer System total projected cost and the per cent eligible for impact fees which are proportioned out because you can not charge new development the full cost since others in the City are using these services. He said these amounts are carried forward to represent the amount of dollars that are eligible for impact fees. MacLean said that the total maximum calculated sanitary sewer impact fees would be $1,412. MacLean then explained the services eligible for the charge of impact fees concerning the Water System. He described the projects as current water system improvements projects (1995 bond program), future 12" water main along Sanden Blvd., future 8" line along Hensley Lane, 12" water main along Kirby St., future 12" water main along future Park Blvd. Ext., and future oversize 12" water main through Woodbridge Development. He said the maximum calculated water impact fee would be $700. He then described the 10 year living unit equivalents summary. He stated as part of the summary was based on land use category, 10 year marginal acres, number of living unit equivalents per acre and the 10 year marginal LUE's. He said listed under the land use category was residential; public and semi-public, schools, library etc.; parks and open space; retail and office; commercial; railroad; industrial and street/alley rights of way and parking. He said in calculating the total for water and sewer connections you use the 10 year marginal acres multiply by the #LUE's per acre for a total of the 10 year marginal LUE's. He said total LUE's for the next ten years are 5,646 which could equate to the number of water/sewer connections. MacLean explained to figure the projected impact fee the 10 year marginal LUE's are divided into the total 10 year Capital Improvement Plan Project and in the case of water is $700 and $1,412 which would be the maximum the City could charge. He emphasized that this was the maximum. Parker asked for an explanation of the new wastewater treatment plant and what determines the need and the time frame for the treatment plant. MacLean explained that there is a law of the 75- 90 rule which is when a wastewater plant has a MPDS permit and when the plant exceeds the 90% capacity for 10% of the time, then the City is required by law to begin planning for improvements, either expansion or new facility. He said the current plant has been expanded a couple of times and it is not feasible to expand to due to its physical size. He also stated there is a new development that would not be able to use the current plant. He said that the current plant is 3 MGD and the new plant would be planned to be 6 MGD. Parker wanted to know when would Wylie need to think about expansion. MacLean stated that the current plant has been notified they are close to capacity. Collins stated that whatever development is using the current facility and is paying their share. He said that from this day forward any new development that comes on line would take up additional capacity from the existing sewer plant, then you are all ready creating the need today for capacity that is needed in the new plant. He said if you don't start paying for the sewer plant until it is actually built in two to three years when a bond election is passed, then the impact fee in four years would be higher because you did not start paying for it today. He stated that do you agree with the capital Minutes from the Impact Fee Advisory Committee,January 16,1997,Page 2 projects in the 10 year plan identified and do you agree that the cost are reasonable and whether you think it is too high or too low for the developer, do you believe the number has creditability. Pritzkau wanted to know why two plants can't be used and divide the sewer lines with 3 MGD going to each and phase out one plant a little at a time. MacLean said that this could be done but the old plant would be operating off of old equipment and in need of consistent repair. He said you would need to operate off of two permits, and NTMWD may not want to operate two plants. He said if the plant was dropped off to a 4 MGD plant the new plant would be about $7 million and would only drop the impact fees to $1,000 which only be a savings of about $400. MacLean stated that it was his understanding that the committee would like to see a smaller plant built initially and use the existing plant but then phase the old plant out and add to the new plant. Young asked if the impact fees could be graduated. Phillips stated that the graduated fees would be a bookkeeping nightmare due to the different fees that would be charged. Parker stated that he would like the committee to pull together and make a decision on whether the figures are accurate and instruct MacLean on the direction to take. Young asked that if the committee accepts the capital improvements plan would that be close to $18 million. Parker stated that it would be the maximum. Young made the motion to accept the figures for the capital improvement plan and Pritzkau seconded the motion. The motion was voted on and passed unanimously. Eckman made the motion to recommend to Council the Capital Improvements Plan. Pritzkau seconded the motion. The motion was voted on and passed unanimously. Pritzkau made the motion to recognize the maximum of$700 for water and $1412 for sewer. Eckman seconded the motion. The motion was voted on and passed unanimously. Collins asked if the committee wanted to make a specific amount recommendation for impact fees and Parker stated that they did not. Parker said he felt like it was up to the elected officials to make the final decision. ADJOURNMENT With no further discussion, the meeting was adjourned. Richard Parker, Chairman Susan Shuler, City Secretary Minutes from the Impact Fee Advisory Committee,January 16,1997,Page 3 MINUTES IMPACT FEE ADVISORY COMMITTEE WYLIE MUNICIPAL COMPLEX 2000 Highway 78 North, Wylie, Texas 75098 January 16, 1997 7:00 p.m. A quorum was present and notice was posted in the time and manner required by law. Committee Members Present: Staff Members Present: Richard Parker Mike Collins, City Manager James Blakey Mike Philips, Building Official Rita Smith Brady Snellgrove, Finance Director Tom Pritzkau Susan Shuler, City Secretary Don Raburn Richard Eckman Beth Fultz Merrill Young Guests Present Jim Jenks, The Hogan Corporation Greg MacLean, The Hogan Corporation CALL TO ORDER Chairman Richard Parker called the meeting to order at 7:00 p.m. APPROVAL OF MINUTES DECEMBER 9, 1996 Minutes were approved unanimously 5-0. Members Eckman, Fultz and Young arrived after the Minutes were approved. REVIEW OF LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN MacLean gave an overview of the Capital Improvements Plan, explaining that the Water and Sewer Master Plans will be recommended to the Council for adoption. The proposed plans used the Comprehensive Plan as a base guide, and projected land utilization and population for ten years into the future. The 2006 population will be approximately 19,680 and will require an additional 1,582 acres of developed land (706 acres of residential land will be needed to house the population, 386 acres will be required for streets and nonresidential uses will require an additional 470 acres). Planned sewer improvements include an interceptor for Newport Harbor and acquisition of a site for the new water treatment plant. Cost estimates were provided for projected improvements. The Wylie Northeast and East Fork systems will continue to provide service within their coverage areas. Recommended maximum impact fees to recapture the costs of the utility improvements to serve the estimated growth is $700 per LUE and $1412 per LUE for sewer. Motion was made by Pritzkau, seconded by Eckman, to recommend that Council adopt the proposed Capital Improvements Plan and the maximum impact fees. Motion passed unanimously. ADJOURNMENT There being no further business to discuss, the meeting was adjourned. Richard Parker, Chairman Susan Shuler, Secretary