12-12-2013 (Public Arts Advisory) Minutes Public Arts Advisory Board
LCITY OF WYLIE
Minutes
Special Called Meeting
December 12, 2013 — 3:30 p.m.
Wylie Municipal Complex
Council Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
Vice Chairman Anne Hiney called the meeting to order at 3:40 p.m. Board members in attendance
were Lynn Grimes, Lisa Green, and Gaynell Reed
Staff present included Carole Ehrlich, board liaison/secretary and Craig Kelly Public Information
Officer.
DISCUSSION ITEMS
• Discussion regarding the cancellation of the 2013 Wylie Arts Festival due to an
ice storm. (C. Ehrlich, PAAB Liaison)
Board Discussion
PAAB liaison Ehrlich and the board discussed the cancellation of the 2013 Wylie Arts Festival due to
the ice storm that made driving conditions dangerous and downed electric lines with some power
outages. Ehrlich explained to the board the policy of no refunds for inclement weather per the WAF
application was clear but wanted the board to have the opportunity to look at other options for the
vendors. Some of the options discussed were: full or 50% discount for all vendors for the Art Festival
in 2014, allowing vendors to join the Bluegrass on Ballard event at no charge; rescheduling the event
either before or after Christmas. Board members felt that since the incident was such an
extraordinary circumstance, the best option to take was to issue a full refund to all art, craft and food
vendors.
Gaynell Reed stated that she felt the application should be followed and no refunds should be issued
or the wording needed to be changed on the application. Anne Hiney stated that she felt a discount
or rescheduling would be appropriate. Board member Lynn Grimes and Lisa Green felt the full refund
was more appropriate because of the circumstances and that it would not change the "rain or shine"
portion of the application with regard to refunds.
REGULAR ITEMS
1. Consider and act upon a recommendation to the Wylie staff regarding the
cancellation of the 2013 Wylie Arts Festival and vendor fees. (C. Ehrlich, PAAB
Liaison)
December 12,2013 Wylie Public Arts Advisory Special Board Meeting Minutes P a g e 2
Board Action
A motion was made by board member Grimes, seconded by board member Green to direct staff to
issue full refunds to all craft, art, and food vendors scheduled to attend the 2013 Wylie Arts Festival.
A vote was taken and the motion passed 3-1 with board members Green, Grimes and Hiney voting
for a full refund and board member Reed voting against.
ADJOURNMENT
With no other business before the board, a motion was made by board member Grimes, seconded by
board member Reed to adjourn the meeting at 4:25 p.m. A vote was taken and the motion passed 4-
0.
• ,WZrci
/07,14fily, Vice Chair
Car a Ehrlich, S re ary