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09-25-2007 (City Council) Agenda Packet itV1 Wylie City Council CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda September 25, 2007 - 6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North John Mondy Mayor M. G. "Red" Byboth Mayor Pro Tern David Goss Place 1 Kathy Spillyards Place 3 Merrill Young Place 4 Rick White Place 5 Carter Porter Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATIONS • Proclamation — October 2007 as National Community Planning Month (R. 011ie, Planning Director) • Presentations from Not for Profit Organizations requesting FY 2007-2008 funding: o Collin County Children's Advocacy Center o Equest Therapeutic Horsemanship o Friends of the Smith Public Library o Plano Children's Medical Clinic o Wylie ISD Education Foundation September 25,2007 Wylie City Council Regular Meeting Agenda Page 2 of 4 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the September 6, 2007 Special Called Meeting, the September 11, 2007 Regular Meeting, and the September 18, 2007 Special Called Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Resolution No. 2007-27(R) authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2007-2008. (R. Orozco, Library Director) C. Consider, and act upon, Ordinance No. 2007-31 approving a Specific Use Permit (SUP) for an Amateur Communication Tower on an existing residential lot, located at 606 Grassy Glen Drive. Zoning Case 2007-07 (R. 011ie, Planning Director) D. Consider, and act upon, Ordinance No. 2007-32 amending Ordinance No. 2002-05 amending Engineering Standard Construction Details. (C. Holsted, City Engineer) E. Consider, and act upon, acceptance of parkland dedication fees from TXU for future construction of a park entry feature on East Brown Street. (M. Sferra, Public Services Director) F. Consider, and place on file, the monthly Revenue and Expense Report for the City of Wylie as of August 31,2007. (L. Williamson, Finance Director) REGULAR AGENDA General Business Tabled from September 11, 2007 1. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, a change in zoning from Planned Development (PD) District with a Specific Use Permit (SUP) to Neighborhood Services on 2.03 acres, generally located on the northeast corner of Collins Blvd. and F.M. 544 (South Stone Road). Zoning Case 2007-05 (R. 011ie, Planning Director) September 25,2007 Wylie City Council Regular Meeting Agenda Page 3 of 4 Executive Summary The applicant is requesting to be tabled until October 9, 2007, to allow additional time to complete the Conditions of the Planned Development as requested by City Council. Tabled from September 11, 2007 2. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, Resolution No. 2007-28(R) authorizing the City Manager to execute a Step Program Grant, in the amount of $45,634.36, with the State of Texas Department of Transportation. (J. Duscio, Assistant Police Chief) Executive Summary The Texas Depaituient of Transportation has awarded the City of Wylie a $45,634.36 grant for 2008. The grant money is to be used to pay off duty officers to work traffic enforcement. The grant requires the Police Department to focus on speeding violations and DWI arrests. The 2007 STEP Grant generated over $130,000 in local revenue, which is a cost effective tool to combat traffic safety problems in our community. 3. Consider, and act upon, Resolution No. 2007-29(R) authorizing the City Manager to execute an Interlocal Agreement between the City of Wylie and Collin County Department of Home Land Security for Law Enforcement Sharing of Law Enforcement Data. (J. Duscio, Assistant Police Chief) Executive Summary The purpose of this Agreement is to establish a timely law enforcement inter jurisdictional information sharing program to address critical information needed to protect residents. Law Enforcement agencies will be able to share Law Enforcement data between each other, specifically the law enforcement data shall include but not be limited to records management system, computer aided dispatch system, arrest records, gang records, and offense reports, utilizing a web based Operation, Fusion & Communication Center ("OFCC")system. 4. Consider, and act upon, Ordinance No. 2007-33 amending Ordinance No. 98-16 (Fee Schedule Ordinance) modifying Subsection 1.02 (Water Rates) and Subsection 1.03 (Sewage collection and treatment rates). (C. Holsted, City Engineer) Executive Summary In 2006 Council held a work session to discuss the water and sewer rate study prepared by McLain Decision Support Systems. The study incorporated the water and sewer capital improvements plan (CIP) as well as outstanding debt service. The CIP was updated as part of the water and sewer impact fee study; however, impact fees can only recoup fifty percent of the projected cost of the CIP. Therefore, the remaining cost must be funded through other means such as the water and sewer rates. The study also incorporates the proposed wholesale water rate increases from the North Texas Municipal Water District as well as the proposed expansion of the Muddy Creek Regional Wastewater Treatment Plant. 5. Consider, and act upon, Resolution No. 2007-30(R) nominating candidates to the Board of Directors for the Central Appraisal District of Collin County for a two year term beginning January 1, 2008. (C. Ehrlich, City Secretary) Executive Summary The City of Wylie has 43 votes that they may cast for the Board of Directors of the Central Appraisal District of Collin County for a two year term beginning January 1, 2008. This is the first step of the process in which nominations are accepted. Council is asked to approve a Resolution nominating a candidate for the Central Appraisal District for the Board of Directors of the Central Appraisal District of Collin County, which must be delivered to the Chief Appraisal before October 15,2007. September 25,2007 Wylie City Council Regular Meeting Agenda Page 4 of 4 READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. WORK SESSION • Presentation and discussion related to the alignment of Brown Street and SH 78 intersection. (C. Holsted, City Engineer) • Joint Work Session with City Council and the Parks and Recreation Board o Presentation and discussion of the Founders Park Project. (M. Sferra, Public Services Director/Halff Associates Inc.) ADJOURNMENT CERTIFICATION 1 cert that this Notice of Meeting was posted on this 21 S' day of September, 2007 at 5:00 p.m. as required by law in accordance with Section 551.042 of the TexaiWfhMtden,t, Code and that the appropriate news media was contacted. As a courtesy, this agenda is also p�o0aboOl� *, lie website: www.wylietexas.gov. fole:hrlic y Secretary Date o ice Removed Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: Presentation Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: September 13, 2007 Budgeted Amount: Exhibits: 4 Subject Consider, and act upon, a Proclamation to designate October as National Community Planning month. Recommendation Motion to approve a Proclamation to designate October as National Community Planning month. Discussion October is National Community Planning Month(NCPM) as recognized by the American Planning Association. This event can aid in stimulating public agencies, organizations, firms, and individuals to get involved. Wylie's population has grown to more than 35,000 and yet there are many citizens who still may not understand the workings of local government. It is with hopes that during this month we can not only educate the public on planning related issues, but enlighten them on how cities work. In conjunction with Texas Municipal League, the NCPM can be the instrument in implementing "Texas Cities Work". Texas Cities Work is a public education program aimed at enhancing citizen awareness of the value of city services. Citizens frequently take many city services for granted and simply aren't aware of the value of the service or what goes on behind the scenes to make city services available. Planning addresses issues of sustainable growth, economic development, environmental quality, and social equity. While Planning may result in the brick and mortar, there are numerous avenues to travel prior to the visualization of an actual product. Several city departments play a vital role in a single project. During this month several events are scheduled to allow citizens the opportunity to get involved and see what makes cities work. The Planning Staff has worked diligently with the Wylie Independent School District to arouse student awareness in city functions. Several posters and information will be available at City Hall during the month of October. In addition, city staff will visit various school campuses to discuss the organization of a city, including the role of citizens in government and the role of different city departments. Page 1 of 2 Page 2 of 2 Some of the proposed events are: • 9/25 City Council approve and sign proclamation • 10/01 Display city/neighborhood maps, Texas Cities Work posters throughout City Hall • WISD art students present artwork depicting "What Makes my City Great"to be displayed throughout City Hall • Organizing a photo competition: Celebrate your beautiful hometown by hosting a photo competition. Ask participants to submit photos that best capture the essence of Wylie. Invite a local small business or community organization to offer the winning prize. • City Manager makes presentation to students (campus TBD) • City Secretary makes presentation to students (campus TBD) • Fire makes presentation to students (campus TBD) • Police makes presentation to students (campus TBD) • Library makes presentation to students (campus TBD) • Building makes presentation to students (campus TBD) • Planning makes presentation to students (campus TBD) • Engineering makes presentation to students (campus TBD) • Utilities/Finance makes presentation to students (campus TBD) • Public Works/Parks makes presentation to students (campus TBD • Planning Staff sponsor a city tour for elected officials • 10/23 Student recognition at City Council meeting Texas Cities WORK The things you don't think about, cities provide. It's a thankless job. (And we're proud of it.) Approved By Initial Date Department Director RO 9/13/07 City Manager in Cs (�� COMMUNITY PLANNING MONTH PROCLAMATION WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS,the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and WHEREAS, The American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of all those persons who have contributed their time and expertise to the improvement of the City of Wylie; and WHEREAS, we recognize the many valuable contributions made by professional community planners and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW,THEREFORE, BE IT RESOLVED THAT,the month of October 2007 is hereby designated as Community Planning Month in the City of Wylie in conjunction with the celebration of National Community Planning Month. Adopted this Day of , 2007. John Mondy, Mayor (SEAL) Carole Ehrlich, City Secretary / officer • You a police d 41 • �046 • • 1 40000 , ...411101111111106 11016* V*7•6' We see a police officer named Hal who works closely with fire departments and EMS, who knows every business owner downtown, who can name every city street, and who buys 12 snow cones on Saturdays, even though his T-ball team never won a game. The things you don't think about, cities provide. It's a thankless job. (And we're proud of it.) Texas Cities Sponsored by the Texas Municipal League • www.tml.org WARK ........... — Aser• _ , , y a !Ai . ' . iiiii il ,E , , ... _ - k ill iA ei A ....0. VOW -.1114ip We see a goal in the park, near a house that passed inspection, has running water, garbage pickup, a sidewalk to stroll on, a street light for safety, not to mention the park nearby where kids can play soccer. The things you don't think about, cities provide. It's a thankless job. (And we're proud of it.) Texas Cities Sponsored by the Texas Municipal League • www.tml.org W4)RK to„. 7 _ 1 _____, , .... IT 0 II 1 1 ''\ 1\1 \ \\\ " - ts---------- -- s;— y OCAUTI NI ,h: Aar aim _._ I WITHOUT CITY ,,,, . r Cil tip . l .,,,, POPULATION WOULD TRIPLE. RAT POPULATION, THAT IS. 4 It's a thankless job. The things you don't think about, cities provide. Like streets, parks, utilities, and safety. But cities can't function with their hands tied by restrictive laws or unfunded state and federal mandates. :10 Cities need options to build a better future. Texas Cities It's in everybody's best interest. WRK • Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: Presentation Department: City Manager's Office (City Secretary's Use Only) Prepared By: Mindy Manson Account Code: 5111-56990 Date Prepared: September 18, 2007 Budgeted Amount: $33,000 Exhibits: Ordinance/Funding Requests Subject Presentation from Not-For-Profit Organizations: Collin County Children's Advocacy Center, Equest Therapeutic Horsemanship, Friends of the Rita and Truett Smith Public Library, Plano Children's Medical Clinic, and Wylie ISD Education Foundation. Recommendation None Discussion Ordinance No. 2005-52 established a policy regarding funding requests received by not-for-profit organizations. A total of$33,000 has been allocated within City Council's budget for Not-For-Profit contributions in FY 07- 08. Public Notice was issued to inform the public of the acceptance of applications, with May 1, 2007 being the application deadline. Each of the following Not-For-Profit organizations submitted a Request for Public Funds summarizing their programs: Collin County Children's Advocacy Center No Specified Amount Requested Equest Therapeutic Horsemanship $ 5,000 Friends of the Rita and Truett Smith Public Library $ 20,000 Plano Children's Medical Clinic $ 8,000 Wylie ISD Education Foundation $ 5,940 Approved By Initial D to Department Director k:\ 0 a0 01 City Manager MM 09/ 8/0 Page 1 of 1 CITY OF WYLIE Notification of Announcement of Funding Availability The City of Wylie is committed to providing financial assistance to not-for- profit organizations that provide assistance to its citizens. In an effort to provide funds in a fiscally responsible manner to appropriate, qualified not- for-profit organizations, the City of Wylie is now accepting applications for Request for Public Funds. Eligible applicants consist of non-profit, tax exempt 501 (c) (3) corporations which are in good standing with the State of Texas and have an active Board of Directors in compliance with IRS Section 501 (c) (3). Additional eligibility requirements and application criteria may be found within the attached "Policy on Requests for the Donation of Public Funds". The deadline for submitting completed applications is Tuesday, May 1, 2007. Applications should be submitted to: City of Wylie Office of the City Manager 2000 Highway 78 North Wylie, TX 75098 Additional information may be found at www:wylietexas.gov or by calling (972) 442-8120. ORDINANCE NO. 2005-52 AN ORDINANCE OF THE CITY COUNCIL OF WYLIE, TEXAS ESTABLISHING A POLICY REGARDING FUNDING REQUESTS RECEIVED BY NOT-FOR-PROFIT ORGAN-IZATIONS; PROVID- ING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Wylie, Texas annually receives requests for donations of public funds for various purposes; and WHEREAS, these requests for donations of public funds have impacts on the fiscal stability of the City of Wylie; and WHEREAS, the Wylie City Council wants to adopt a donation policy that provides public funds in a fiscally responsible manner to appropriate, qualified not-for-profit organizations providing services to the citizens of the City; and WHEREAS, the Wylie City Council wants to adopt a donation policy that provides guidance to not-for-profit organizations on the procedures for requesting donations. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS: Section 1. That the City Council hereby adopts a policy as it relates to funding requests from not-for-profit organizations as detailed in Attachment"A". Section 2. That all ordinances of the City in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 3. Should any paragraph, sentence, subdivision, clause, phase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the whole. Section 4. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. Section 5. This policy will become effective for the 2006-07 budget cycle and beyond. Ordinance#2005-52 Not for Profit Contribution Policy 1 DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on this 11`h day of October, 2005. `````�y�� y/��'''' or Pro Tempore ATTEST: :C.) •�••�% e-9 j .5 ' SEAL • Carole Ehrli City Secretary. 1.. •ky••.. ..•Pg yi►►►/IIIIt110t.I E TE,0`````. v Date of publication in The Wylie News—October 19,2005 Ordinance No. 2005-52 Not for Profit Donations Policy 2 The City of Wylie Policy on Requests for the Donation of Public Funds In Support of Not-For-Profit Organizations Purpose: The City of Wylie is committed to providing financial assistance to not-for-profit organizations that provide assistance to its citizens. In funding not-for-profit organizations, the City of Wylie will: 1. Encourage the not-for-profit organizations to provide services that meet specific needs of Wylie citizens. 2. Provide "last resort" capital or operating budget support to not-for-profit organizations. 3. Supplement (not supplant) funding from other sources available to not-for- profit organizations. 4. Provide limited funds to encourage the not-for-profit organizations to seek alternative resources of funds, donated materials and volunteer labor. 5. Relate specifically to measurable levels of service provided to City citizens. 6. Promote accountability through reporting of services provided. Procedures: The presentation and consideration of requests for expenditures of public funds by the City Council in support of not-for-profit organizations will be evaluated based on the following guidelines and criteria: 1. Requests for the donation of public funds to not-for-profit organizations must be submitted to the Wylie City Manager's Office on or before May 1, of each year for consideration in the operating budget process. 2. An emergency request may be submitted at anytime provided: a. The request was not reasonably foreseeable on or before May 1, budget process deadline, or b. The essential function of the requesting not-for-profit organization would be irreparably harmed if delayed to the next budget process cycle. 3. Organizations requesting the donation of public funds from the City of Wylie are required to complete the City's Request Form (Exhibit "A"). 4. Each not-for-profit organization's application for funds will be screened by the City Manager's Office to ensure the guidelines and criteria are met. 5. Presentations of qualified applicant requests will be made at a City Council meeting appropriate to the operating budget process, to include a Public Hearing. Ordinance#2005-52 Not for Profit Contribution Policy 1 6. Not-for-profit organizations whose requests do not meet the guidelines and criteria of this policy will be so notified and if appropriate, invited to resubmit the request for the next budget cycle. 7. City Council donations to not-for-profit organizations will be based on the benefit to the public and the priorities of community.outcomes. Eligibility Criteria: At a minimum, the not-for-profit organizations will meet the following qualifying criteria to receive public funds: 1. The organization will be a non-profit, tax exempt 501(c) (3) corporation, in good standing with the State of Texas, and must have an active Board of Directors in compliance with IRS Section 501 (c) (3). 2. The organization will have been operating successfully for at least two years prior to the application deadline. 3. The organization will have sufficient funding support to meet ongoing operating costs and obligations. 4. The organization is not currently receiving other funding from the City of Wylie. 5. If previously funded by the City of Wylie, the organization must have successfully fulfilled all prior contractual obligations, or explain reasons for non-compliance. 6. Services and programs are need-based, nondiscriminatory, and provided to the citizens of the City of Wylie. 7. Services and programs are provided through means that are more cost effective than the City government could provide. 8. Services and programs supplement or extend the services and programs by the City. 9. Services and programs are able to fill gaps that may exist between those of the City and the needs of the community. 10. The organizations are able to verify their not-for-profit status and submit detailed financial documents for review by City staff, including, but not limited to: a. Federal tax identification number; b. Copy of 501(c)(3) nonprofit status certification letter; and c. Certificate of liability insurance. Restrictions on the Use of Public Funds: The City of Wylie will not fund the following: 1. No more than 25% of the public funds request may be for salaries; however, under unusual circumstances, exceptions may be approved by - the City Council. Ordinance#2005-52 Not for Profit Contribution Policy 2 2. Social functions, parties, receptions, fund-raising benefits, refreshments, or beverages. 3. Licensing fees of any kind. 4. Underwriting, investments, stocks, bonds, or any financial obligation. 5. Interest and/or depreciation on loans, fines, penalties, or costs of litigation. Accountability: Not-for-profit organizations requesting donations of public funds will adhere to general accounting principles as set by law. Continued compliance with these standards is a criterion for possible future donations. These standards include, but are not limited to: 1. Submission of a current list of the organization's Board of Directors, officers, and staff. 2. Submission of the organizations bylaws and mission statement. 3. Submission of the most recent audited financial statement and/or detailed budget as part of the application process. 4. Submission of end-of-year financial report to the City after the donation is granted. Ordinance#2005-52 Not for Profit Contribution Policy 3 REQUEST FOR PUBLIC FUNDS FORM Submit to: Office of the City Manager City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Telephone: 972-442-8121 Fax: 972-442-4302 Deadline: May 1, 2007 Name of Organization: Address of Organization: Telephone of Organization: Name(s) of Contact Person: Federal Tax ID: Requested Donation Amount: List of Attachments: Copy of 501 (c) (3) Nonprofit Status Certification Letter. Certificate of Liability Insurance. Copy of Organization Bylaws and Mission Statement. Current List of Board of Directors, Officers, and Staff. Copy of the most recent Audited Financial Statement and/or Budget Request for Public Forms Applications Page 1 Briefly describe the purpose, programs, and accomplishments of the organization: How is the organization governed and managed? What is the geographic service area of the organization? If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: Has the organization previously applied for a donation of public funds from the City of Wylie? Yes No If"Yes" briefly describe the details and outcome of the request: What is the intended use of the requested donation of public funds? Request for Public Forms Applications Page 2 What benefit to the citizens of Wylie (educational, economic, health, etc.) will result from the requested donation of public funds? Explain how the organization will evaluate the results of the use of this donation of public funds: The undersigned do hereby attest that the above information is true and correct to the best of our knowledge. Signature Signature Print Name Print Name Title Title Date Date Request for Public Forms Applications Page 3 Request for Fundings by Not-For-Profits Application Application Amount Name Address Contact Person - Contact Phone# Fax# Requested Mailed Date Received Requested Blackland Prairie 301 N. Cottonbelt Foundation Ave. Wylie, TX 75098 Anne Hiney 972-672-4133 yes 04/11/2007 840 E. Brown Wylie, Brown Street Baptist TX 75098 972-442-3414 606 S. Ballard Dr. Christian Care Center Wylie, TX 75098 Sandy Overman 972-442-6619 P 0 Box 551 Wylie, Pastor Alvis Church of Christ TX 75098 Nichols 972-442-5513 972-429-2017 yes 04/11/2007 Charles M. 1947 Ave. K#400 Wolford, Executive City House Piano, TX 75074 Dir. 972-424-4626 yes 04/11/2007 Susan B. no specified Collin County Children's 2205 Los Rios Blvd., Etheridge amount Advocacy Center Plano, TX 75074 972-633-6300 yes 04/23/2007 04/24/2007 requested Equest Therapeutic 3800 Troy Rd. Wylie, Horsemanship TX 75098 Peggy Nolan 972-412-1099 972-412-5040 yes 04/11/2007 05/01/2007 $5,000.00 615 Parker Rd. Wylie, Faith Lutheran Church TX 75098 Pastor Frick 972-461-2777 no 207 College St. Wylie, First Assembly of God TX 75098 Pastor Jerry North 972-442-2548 100 N. First Wylie, TX First Baptist Church 75098 972-442-2261 P 0 Box 458 Wylie, Pastor Harold First Christian Church TX 75098 Hembree 972-442-5721 yes 04/11/2007 Friends of the Rita and Truett Smith Public 800 Thomas Street Jerri Smith, Library Wylie, TX 75098 President 972-442-7566 yes 04/11/2007 05/01/2007 $20,000.00 1791 Parker Rd. Lakeview Baptist Church Wylie, TX 75098 Lighthouse Baptist 1364 Parker Rd. Pastor James Church Wylie, TX 75098 Rasbeary 972-429-0029 210 S. 3rd Street Lions Club Wylie, TX 75098 Karen Johnson 972-442-6523 yes 04/11/2007 Meals on Wheels Inc. of PO Box 368, 972.429.8210 Wylie, TX Wylie,TX 75098 Bill Nelson 972.824.0001 yes 04/11/2007 New Hope Christian P.O. Box 118 Wylie, Church TX 75098 Kelly Brisco 972-429-0868 972-429-9788 yes 04/11/2007 Plano Children's Medical 1407 14th Street Clinic Plano, TX 75074 Susan Shuler 972-801-9689 972-801-9015 05/01/2007 $8,000.00 Request for Fundings by Not-For-Profits Application Application Amount Name Address Contact Person Contact Phone# Fax# Requested Mailed Date Received Requested P 0 Box 441 Wylie, Rotary Club TX 75098 Vicki McKinney 972-442-6523 yes 04/11/2007 Seis Lago Comm. Serv. 224 Seis Lagos Trl. Assoc. Wylie, TX 75098 Loudeene Spencer 972-442-3000 972-941-6848 yes 04/11/2007 St. Anthony Catholic 404 N. Ballard Av. Church Wylie, TX 75098 Father Morris 972-442-2765 972-429-9215 yes 04/11/2007 The Great Gluten 1821 Spinnaker Way Escape Wylie, TX 75098 Kelly Lemonds 972-442-9328 yes 04/19/2007 Wylie Chamber of 108A W. Marble Commerce Wylie, TX 75098 Mike Agnew 972-442-2804 yes 04/11/2007 Wylie ISD Education PO Box 117, Wylie, Foundation TX 75098 Jenna Lawson 972-429-3025 yes 04/11/2007 05/01/2007 $5,940.00 Wylie NE Water Supply 745 Parker Rd Wylie, Corporation TX 75098 Sue Jones 972-442-2075 yes 04/11/2007 1401 FM 1378 Wylie, Wylie United Methodist TX 75098 Christine Finnie 972-442-5835 972-442-7695 yes 04/11/2007 PO Box 2284 Wylie Women's League Wylie, TX 75098 Kay Wainwright 972-442-1741 yes 04/12/2007 REQUEST FOR 2008 FUNDING: Collin County Children's Advocacy Center REQUEST FOR PUBLIC FUNDS FORM Submit to: Office of the City Manager City of Wylie • 2800 Highway 78 North Wylie, Texas 75098 E�E,VED Telephone: 972-442-4302 R 2 4 2007 Fax: 972-442-4302 oFF'CE of iMECITyMAN G .t? Deadline: May 1, 2007 Name of Organization: Collin County Children's Advocacy Center Address of Organization: 2205 Los Rios,Plano Texas 75074 Name of Contact Person: Susan B. Etheridge Federal Tax ID: 75-2389095 List of Attachments: ✓ Copy of 501(c)(3)Nonprofit Status Certification Letter Certificate of Liability Insurance ,/ Copy of Organization Bylaws and Mission Statement Current List of Board of Directors, Officers, and staff / Copy of the most recent Audited Financial Statement and/or Budget Briefly describe the purpose, programs and accomplishments of the organization: Collin County Children's Advocacy Center opened its doors in 1992, targeting reduction of trauma suffered by child abuse victims and their non-offending family members. There is no cost to children or their families for any of our services, and we never put children on waiting lists—instead we provide immediate high quality services. CCCAC is a safe, child-friendly atmosphere designed to begin the process of help and healing as soon as a child comes to us. Just a few of the services we offer include co-housing of CPS, law enforcement, CCCAC and medical services to provide thorough investigations of all allegations of abuse and neglect; various therapy modalities for children and non- offending family members; forensic interviews by trained non-partisan interviewers; social workers to assist with family needs; foster home recruiter to increase the number of Collin County foster homes, volunteer opportunities for community members to get involved and training programs in conjunction with local universities for both social workers and therapists. We are the only organization providing these comprehensive services to the community. Last Legislative session Collin County Children's Advocacy Center was recognized by the Texas Legislature as the model for other counties to follow to provide excellent child protective services. How is the organization governed and managed? As a private, non-profit organization, CCCAC is governed and managed by an elected Board of Directors. The Directors hire an Executive Director to provide day to day management who reports directly to the Board. What is the geographic service area of the organization? Collin County If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: For fiscal year '05-'06 (7/1/05-6/30/00CCCAC received 3998 referrals. 293 or 7.3% were from Wylie. This fiscal year to date(7/1/06-3/31/07)we have received 3,183 referrals, 274 or 8.6% from Wylie. Projecting out the growth seen in the first 9 months we expect Wylie referrals to grow to 365 or a 33% increase in one year. In addition, we house the Sheriffs task force which provides joint investigations between detectives and child protective service workers(as mandated by state law). The task force serves the City of Wylie allowing the City to be relieved of the burden of investigating child abuse cases which take a huge amount of time and training. In the first 9 months of this year, the task force has investigated 364 Wylie cases. Has the organization previously applied for a donation of public funds from the City of Wylie? Yes X No If yes briefly describe the details and outcome of the request: CCCAC received $5,333.00 used for general operating expenses for the Center. We have been able to offer totally free services to every referral received from Wylie. We have provided thorough investigations, social work and therapeutic services to the children and families in Wylie at no cost and we have been able through our close relationship with the District Attorney's office and law enforcement to hold offenders accountable for their crimes. What is the intended use of the requested donation of public funds? We intend to use the funds for general operating of all the services of the Center that will be available to citizens of Wylie at no cost. What benefit to the citizens of Wylie(educational, economic, health, etc.)will result from the requested donation of public funds? The citizens of Wylie can expect that every abused/neglected child and non-offending family member referred to the Center will receive the highest quality services available anywhere. These services will absolutely result in better health and safety for these citizens. In addition, if through our joint investigations and high quality cases we are able to secure convictions of child abusers then all citizens of Wylie will be safer. Unfortunately, the rapid growth experienced by Wylie has translated into much higher child abuse statistics (as demonstrated by the 33%growth this year as compared to last year). All research has shown that child abuse victims left untreated are much more likely to be problems in education settings and with juvenile crime. We must provide the highest quality services available to these children. Collin County Children's Advocacy Center has demonstrated that we are able to provide these services. Explain how the organization will evaluate the results of the use of this donation of public funds: Collin County Children's Advocacy Center maintains both fiscal and client records of the highest quality. We will ensure through these systems that every Wylie resident referred receives the ability to access our services. All investigations will receive the highest quality examination by law enforcement, CPS and the multi-disciplinary team, and records kept and analyzed by the organization. All the organization's fiscal dealings are audited each year by an outside firm and these audits are available for inspection. The undersigned do hereby attest that the above information is true and correct to the best of our knowledge. LI &Lit-1k Signature 5.5art EI-hee d e Print Name 9 E Xec iLf t ,le_ Dig' ec. -I•ok Title 11-a3- 07 Date INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY District Director 1100 Commerce St.,Dallas, TX 75242 Person To Contact Customer Service Division Collin County Childrens Advocacy Center Inc 2205 Los Rios Blvd. Telephone Number: Plano, TX 75074-3422 (800) 829-1040 Refer Reply To: EP/EO: MC 4940 DAL Date: .NOV 0 4 .. - EIN: 75-2389095 Dear Sir or Madam: Our records show that Collin County Childrens Advocacy Center Inc is exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code. This exemption was granted in December 1991 and remains in full force and effect. Contributions to your organization are deductible in the manner and to the extent provided by section 170 of the Code. We have classified your organization as one that is not a private foundation within the meaning of section 509(a)of the Internal Revenue Code because you are an organization described in section 170(b)(1)(A)(vi). Any year that gross receipts for your organization reach$25,000.00,you will need to file Form 990 (Return of Organization Exempt from Income Tax) and the Schedule A with the Service Center. See the Instructions for Form 990 for further information. This Ietter may be used to verify your tax-exempt status. If we may be of further assistance,then please contact the person whose name and telephone number are shown above. Since ely, WO 7 Ms. Randle First Read Examiner (Badge Number 75-143 86) Client#: 11265 COLLICOUI ACORDTM CERTIFICATE OF LIABILITY INSURANCE 08117/06 (MM/D/Y"") PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McQueary Henry Bowles Troy LLP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 12700 Park Central Drive HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 17th Floor Dallas,TX 75251-0470 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Philadelphia Indemnity Ins.Co. 18058 Collin County Children's Advocacy Center INSURER B: Federal Insurance Company 2205 Los Rios Blvd. INSURER C: Plano,TX 75074 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR INSRC DATE(MM/DDIYYI DATE(MM/DD/YY) A GENERALLIABILITY PHPK162002 05/01/06 05/01/07 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PR TORENTED PREMISES lEa occurrence) $100,000 ( CLAIMS MADE X OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PECOT- n LOC A AUTOMOBILE LIABILITY PHPK162002 05/01/06 05/01/07 COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $1,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $' (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ • A EXCESS/UMBRELLA LIABILITY PHUB061949 05/01/06 05/01/07 EACH OCCURRENCE $1,000,000 X OCCUR CLAIMS MADE AGGREGATE $1,000,000 DEDUCTIBLE $ X RETENTION $10000 - $ WC STATU- OTH- WORKERS COMPENSATION AND TORY OMITS ER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $ B OTHER Directors 68009592 05/01/06 05/01/07 $2,000,000 Each Claim &Officers Liab $2,000,000 Aggregate $2500 retention DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1 n DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25(2001/08)1 of 2 #M55190 CEC © ACORD CORPORATION 1988 COLLIN COUNTY CHILDREN'S ADVOCACY CENTER, INC. BYLAWS ARTICLE I NAME AND PURPOSE 1.0 NAME. The name of this organization shall be the COLLIN COUNTY CHILDREN'S ADVOCACY CENTER,INC. (hereafter referred to as the"Corporation"). 1.1 PURPOSE. The Corporation is organized and shall be operated exclusively for educational and charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or the corresponding provision or provisions of any subsequent United States Internal Revenue law or laws(herein collectively called the"Internal Revenue Code"). The mission of the Corporation is to take action to identify, protect and improve the lives of abused and neglected children. ARTICLE II DIRECTORS 2.0 MANAGEMENT. The business, funds, affairs and properties of the Corporation shall be managed by its Board of Directors(hereafter referred to as the`Board"). The Board shall also have and possess, solely and exclusively,all rights,authority,and responsibilities of the Corporation,subject to the provisions of the Corporation's Articles of Incorporation,these Bylaws and any federal, state or local laws. 2.1 DUTIES. The duties of the Board shall be to: A. Establish and implement all policies governing the administration and operation of the Corporation; B. Assume responsibility and direction for the financial resources and policies of the Corporation; COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 1 C. Receive and act on reports from committees of the Board, its officers, and the Corporation's Executive Director; D. Nominate and elect directors and officers as set forth in these Bylaws; E. Review and evaluate all of the Corporation's programs and projects on an annual basis; F. Employ and evaluate annually the Corporation's Executive Director; G. Insure that the Corporation has the necessary facilities,staff,finances,and materials to carry out its purpose; and oversee the proper use and safekeeping of these resources; H. Insure that all of the affairs of the Corporation are conducted in compliance with all applicable federal, state,and local laws; I. Maintain confidentially regarding all business of the Corporation; J. Financially support the Corporation to the best of their ability;and K. To serve on at least one(1) standing Board Committee. 2.2 NUMBER. The number of Directors of the Corporation shall be at least fifteen (15) and not more than thirty (30). The Board shall include representatives from participating disciplines. Voting members of the Board shall include Senior Management level representatives of the Corporation's defined partner agencies. The Executive Director of the Corporation shall serve on the Board as a non-voting ex- officio member of the Board. The number of Directors actually serving may be increased or decreased from time to time by a majority vote of the Board,providing that any increase in the number of Directors shall be filled by the Board Development Committee of the Board, and no increase or decrease in the number of Directors shall have the effect of shortening the term of any incumbent Director. 2.3 QUALIFICATIONS. The qualifications for membership on the Corporation's Board of Directors shall be the attainment of eighteen(18)years of age,and residence and/or significant involvement in the territorial area served by the Corporation. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12l20061 PAGE 2 2.4 EX-OFFICIO MEMBERS. The Executive Committee of the Board,with the approval of the Corporation's Board of Directors, may appoint, as necessary, non-voting ex-officio members of the Board. 2.5 TERM OF SERVICE. The term of service for a member of the Corporation's Board of Director shall be three(3)years and shall begin at the end of the Board meeting at which the member is elected. Following completion of a Director's initial term of service,he or she shall be eligible for re-nomination and re-election for one (1) additional term of service. In the event a Director has completed two consecutive terms of service,but,has not completed his or her term as an officer or committee chairperson,the Board may elect to extend that Director's tenure in order to allow that member to complete his or her term as an officer or committee chairperson. A former Director may be re-nominated and/or re-elected upon recommendation by the Board Development Committee after a one (1) year absence or may be re-nominated and re-elected to additional consecutive terms without absence upon recommendation by the Executive Committee. Senior Management level representatives of the Corporation's defined partner agencies shall serve unrestricted terms of service on the Corporation's Board of Directors for as long as that agency maintains a partner relationship with the Corporation and shall not be subject to a restriction on length of service as a member of the Corporation's Board of Directors. Partner Agency Directors may designate one member of their full time staff as an alternate to serve in their absence at Board meetings. The alternate shall be nominated and confirmed by the Board. The Executive Director of the Corporation shall serve unrestricted terms of service on the Corporation's Board of Directors and shall not be subject to a restriction on length of service as a member of the Corporation's Board of Directors. 2.6 SELECTION OF DIRECTORS. Members of the Corporation's Board of Directors shall be nominated by the Corporation's Board Development Committee. The Chairperson of the Board Development Committee shall present a report of that committee's nomination(s)to the Executive Committee prior to the upcoming meeting of the Corporation's Board of Directors,or whenever needed. At the designated Board of Directors meeting(s),the Chairperson of the Board Development Committee shall present to the Board for its consideration the proposed slate of person(s) nominated to be elected to fill any determined vacancies on the Board. A majority vote of the members of the Corporation's Board of Directors present and entitled to vote shall be necessary for the election of a person to serve as a Director of the Corporation. Senior Management level representatives of the Corporation's defined partner agencies shall be appointed to the Corporation's Board of Directors by their respective partner agency. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/2006) PAGE 3 2.7 RESIGNATION. Any member of the Corporation's Board of Directors may resign at any time by submitting a written statement of resignation to the Secretary and President of the Corporation. Unless otherwise specified in the statement of resignation,the member's resignation shall take effect upon receipt. Senior Management level representatives of the Corporation's defined partner agencies who resign from the Corporation's Board of Directors shall be replaced by an appointee from their respective partner agency. 2.8 REMOVAL. The Board of Directors may,for whatever reason,with or without cause,remove a member from the Corporation's Board of Directors. Any action for removal of a director requires a vote of approval by a super majority(two-thirds majority) of the members of the Corporation's Board of Directors entitled to vote. Senior Management level representatives of the Corporation's defined partner agencies who are removed from the Corporation's Board of Directors shall be replaced by an appointee from their respective partner agency. 2.9 AUTOMATIC REMOVAL OF A DIRECTOR. Directors who are unable to participate in meetings on a regular basis are encouraged to resign. Any member of the Corporation's Board of Directors failing to attend two (2) consecutive Board of Directors or Board Committee meetings, or a combination of these meetings or fulfill stated expectations of service and support,unless excused by the Board,shall be requested by the Chairman to resign. If the Director fails to resign upon request, the Director shall be nominated by the Chairman and submitted to vote to the Board for removal pursuant to Section 2.8 above. For purposes of this provision,when a Board of Directors,Board Committee,or Annual meeting are held on the same day a member failing to attend any combination of those meetings shall be held to have failed to attend a total of one(1)meeting. 2.10 VACANCY. All unexpected vacancies on the Corporation's Board of Directors may be filled by nomination of the Board Development Committee at any regular meeting of the Board,and then by subsequent election by a majority vote of the Board. Any Director, so elected to fill any vacancy, shall serve the unexpired term of his or her predecessor. Such Director shall be considered to have served the full term if the amount of time his or her predecessor served was less than❑years of the term of service. Such Director shall be eligible to serve one(1)additional three(3)year term. If the remaining term of service is less than 0 years,the successor will complete the unexpired term and shall be eligible to serve two full additional terms of service. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 4 Unexpected vacancies created by the representative of the Corporation's defined partner agencies shall be filled by an appointee from their respective partner agency. 2.11 DIRECTOR'S INSURANCE. The Corporation shall maintain liability insurance for its directors complying with the requirements of the Texas Charitable Immunities and Liabilities Act of 1987, as amended. 2.12 CONFLICT OF INTEREST/RECUSAL. Any Director,who may gain personally,financially or otherwise,directly or indirectly,in any matter pending before the Corporation's Board of Directors or standing Board Committee, shall disclose such interest to the Board or Board Committee, and shall refrain from discussion, participation and/or vote in the matter. Any Director who serves in any capacity that provides direct line services to the Corporation's partner agencies or clients of the Corporation shall disclose such participation to the Board or Board Committee, and shall refrain from any vote in any matter pending before the Corporation or standing Board Committee that involves or conflicts with that participation. ARTICLE III BOARD MEETINGS 3.0 MEETINGS. The Corporation shall hold at a minimum: (1)one regular meeting of the Board of Directors each fiscal quarter; (2)one annual meeting of the Board;and(3)any number of special Board meetings. The Annual Meeting of the Board shall be held in the first quarter of each fiscal year for the purpose of presenting the annual financial report for the fiscal year just ended,presenting a strategic plan update and transacting such other business as may properly come before the meeting. The date,time and place of the Annual Meeting and each regular meeting shall be determined by the Board of Directors. Special meetings of the Board may be called for by the President or any two (2) Board members. Board members shall receive at least one week's notice which may be oral or in writing. Such notice shall state the purpose of the proposed meeting, the date, time, and place of the said meeting. Business transacted at such meeting shall be limited to the purpose stated in the notice only. 3.1 QUORUM. At all meetings of the Board of Directors the presence in person,by conference telephone or other electronic communications equipment of a majority number of the elected Directors shall be necessary and sufficient to constitute a quorum for the transaction of business,except as otherwise required by statute,the Corporation's Articles of Incorporation or these Bylaws. At any meeting at COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 5 which a quorum is established, the President may presume that a quorum is present until adjournment,unless the quorum is specifically called by a Director. If a quorum shall not be present at any meeting of the Board, the Directors present may adjourn the meeting,without notice other than an announcement at the meeting, until a quorum shall be present. At any such adjourned meeting at which a quorum shall later be present,any business may be transacted which might have been transacted at the meeting as originally convened. 3.2 VOTING. Any action may be taken by a majority vote of a quorum of Directors present and voting,unless a greater percentage is otherwise specifically required by statute, the Corporation's Articles of Incorporation or these Bylaws. 3.3 ACTION WITHOUT A MEETING. Any action required or permitted to be taken at a meeting of the Corporation's Board of Directors may be taken without a meeting if a consent in writing,setting forth the action so taken,is signed by all members of the Board. Such consent shall have the same force and effect as a unanimous vote at a meeting where all Directors were present and voting. The consent may be in more than one counterpart so long as each Director signs one of the counterparts. The signed consent,or a signed copy, shall be placed in the Corporation's Minute Book. 3.4 TELEPHONE AND SIMILAR MEETINGS. Directors may participate in and hold a meeting by means of conference telephone or other electronic communications equipment as long as each member entitled to participate consents to the meeting being held by means of that system and all persons participating in the meeting can communicate concurrently with each other. Participation in such meeting shall constitute presence in person at the meeting,except where a person participates in the meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. ARTICLE IV BOARD OFFICERS 4.0 BOARD OFFICERS. The officers of the Corporation's Board shall be a President, a Vice President, a Secretary, and a Treasurer. 4.1 ELECTION AND TERM. The officers of the Corporation's Board shall be proposed for office by the Board Development Committee to the Board of Directors. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 6 The officers of the Corporation's Board shall be elected by the Board of Directors at the next Board Meeting. The term of an officer of the Corporation's Board begins at the next fiscal year at which he or she is elected(July 1)and expires at the end of that fiscal year(June 30). The term of an officer elected to fill a vacancy begins immediately upon election and expires at the end of that fiscal year. No Director may hold the same Board Office for more than two(2)consecutive one-year terms. 4.2 NOMINATION. Nominations for officers of the Corporation's Board may be made by the Board Development Committee or by any member of the Board at the meeting at which the slate of officers is to be announced. 4.3 RESIGNATION. An officer of the Corporation's Board may resign that office by submitting a written statement of resignation to the Secretary of the Corporation. 4.4 REMOVAL. An officer of the Corporation's Board may be removed from office by a majority vote of the Directors at any regular or special meeting of the Board of Directors. 4.5 VACANCY. A vacancy in any office of the Corporation's Board may be filled by the Board of Directors for the unexpired portion of the term. 4.6 PRESIDENT. The President shall be the principal executive officer of the Corporation and shall, in general, supervise and control all of the business and affairs of the Corporation. The President will be the official spokesperson for the Corporation. The President shall be an ex-officio member of all committees, and with the advice of the Executive Committee and the Corporation's Executive Director appoint committee chairpersons, and establish Ad Hoc/Special committees as deemed necessary. The President shall call all meetings of the Executive Committee at such time and place and with such notice as he or she may determine. The President shall preside at all meetings of the Executive Committee and at all meetings of the Board of Directors. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 7 The President shall,with the appropriate officer of the Corporation's Board,sign,when required or deemed advisable,any deed,lease,mortgage,bond,contract,or other instrument which the Board of Directors shall authorize executed,except in the cases where the signing and execution thereof shall be expressly delegated by Board of Directors to some other officer or agent of the Corporation; or shall be required by law to be otherwise executed. 4.7 VICE PRESIDENT. The Vice President shall assist the President and shall assume and perform the duties of the President in the absence of the President. The Vice President shall serve as a member of the Strategic Planning Committee. 4.8 SECRETARY. The Secretary is the chief records-keeping officer of the Corporation. The Secretary shall keep minutes of all meetings of the Board of Directors and the Executive Committee, and shall be the custodian of all nonfinancial records of the Corporation. The Secretary shall maintain Board attendance records and shall see that Board members receive copies of minutes and notice of meetings. 4.9 TREASURER. The Treasurer is the chief financial officer of the Corporation and shall serve as a non-voting ex- officio member of the Audit Committee. The Treasurer shall review the Corporation's financial statements and internal controls to establish that, based on his or her knowledge,the Corporation keeps full and accurate accounts of all receipts and disbursements. The Treasurer shall report on the Corporation's financial condition at each regular meeting of the Board of Directors and Executive Committee. 4.10 ADDITIONAL POWERS AND DUTIES. In addition to the foregoing specially enumerated duties, services and powers, the officers of the Corporation's Board shall perform such other duties and services and exercise such further powers as may be provided by statute,the Corporation's Articles of Incorporation or these Bylaws,or as the Board of Directors may from time to time determine. ARTICLE V COMMITTEES 5.0 EXECUTIVE COMMITTEE. COLLIN COUNTY CHILDREN'$ADVOCACY CENTER-BYLAWS(12/20061 PAGE 8 The Executive Committee shall be composed of the officers of the Corporation's Board and the Standing Committee Chairpersons. The Corporation's Executive Director shall serve as a non- voting ex-officio member of the Executive Committee. The Executive Committee is empowered to interpret and implement existing Board policy while executing all interim business between meetings of the Board. Any action taken by the Executive Committee shall be ratified by the Corporation's Board of Directors at the next Board meeting. 5.1 STANDING COMMITTEES. The standing committees of the Corporation's Board of Directors shall be:the Audit Committee;the Board Development Committee;the Community Relations Committee;the Financial Development Committee;the Personnel Committee;the Strategic Planning Committee;and any Ad Hoc/Special Committee deemed necessary by the Board of Directors. Each standing committee shall consist of a chairperson and vice-chairperson. The term of a committee chairperson shall be for two(2)years. In the event a committee chairperson resigns his or her appointment or is unable to continue in that position,that committee's vice-chairperson shall fill the unexpired term created by the vacancy and the Corporation's President shall appoint a new vice-chairperson. The Corporation's President shall appoint all committee memberships to be filled by the members of the Board of Directors. The Audit Committee shall be comprised of a minimum of two (2) members of the Board of Directors and the Corporation's Treasurer,who shall serve as a non-voting ex-officio member of the Committee. The purpose of the Audit Committee is to oversee: (1)the accounting and financial reporting processes of the Corporation;(2)the Corporation's systems of internal controls;and(3)the audits of the Corporation's financial statements,including the recommendation to the Corporation's Board of Directors of the external auditing firm who shall perform such audits. The Board Development Committee shall be comprised of a minimum of two (2)members of the Board of Directors and a member of the Corporation's staff, who shall be appointed by the Corporation's Executive Director. The responsibilities of the Board Development Committee shall include annual recruitment, training, and placement of Board members. This Committee shall present to the Board a proposed list of new Directors as the Committee deems necessary and a proposed slate of new Board Officers annually. The Community Relations Committee shall be comprised of a minimum of two(2)members of the Board of Directors and a member of the Corporation's staff, who shall be appointed by the Corporation's Executive Director. The responsibilities of the Community Relations Committee shall include:(1)educating and creating greater awareness in the community concerning the Corporation's Mission,Vision and Values; (2) supervising the Corporation's media relations;and(3)reviewing and recommending local, state,and federal legislation that impacts the Corporation. The Financial Development Committee shall be comprised of a minimum of two(2)members of the Board of Directors and a member of the Corporation's staff, who shall be appointed by the Corporation's Executive Director. The purpose of the Financial Development Committee is to COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 9 review annually the fund raising efforts of the Corporation and research/develop specific avenues of future funds development. They will report to the Board any changes or improvements they recommend. This Committee shall present an annual development plan that meets the Corporation's financial goals and will visit with and introduce to the Corporation new or potential future sources of financial revenue. The Personnel Committee shall be comprised of a minimum of two (2) members of the Board of Directors and a member of the Corporation's staff, who shall be appointed by the Corporation's Executive Director. The purpose of the Personnel Committee shall be to serve as a confidential forum for review and recommendations concerning personnel policies,issues or concerns identified by the Board,this Committee,or the Executive Director. The Strategic Planning Committee shall be comprised of a minimum of two (2) members of the Board of Directors, one of which shall be the Corporation's Vice-President, and a member of the Corporation's staff,who shall be appointed by the Corporation's Executive Director. The purpose of the Strategic Planning Committee shall be to review and develop the purposes,policies and programs of the Corporation to reflect its strategic long term direction. 5.2 AD HOC/SPECIAL COMMITTEES. The Board of Directors may appoint committees which shall have such duties,authority,rights and powers as the Board may determine,or as otherwise provided in these Bylaws. Any Ad hoc/Special Committee so appointed shall be composed of two (2)or more Board members. 5.3 COMMITTEE MEETINGS: QUORUM. At any meeting of a committee of the Corporation the presence in person,by conference telephone or other electronic communications equipment of a majority of the number of committee members shall be necessary and sufficient to constitute a quorum for the transaction of business,except as otherwise required by statute,the Corporation's Articles of Incorporation or these Bylaws. At any meeting at which a quorum is established,the committee chairperson may presume that a quorum is present until adjournment, unless the quorum is specifically called by a committee member. If a quorum shall not be present at any meeting of a committee,the committee members present may adjourn the meeting,without notice other than an announcement at the meeting,until a quorum shall be present. At any such adjourned meeting at which a quorum shall later be present, any business may be transacted which might have been transacted at the meeting as originally convened. 5.4 ACTION WITHOUT A MEETING. Any action required or permitted to be taken at any meeting of a committee of the Corporation may be taken without a meeting if a consent in writing,setting forth the action so taken,is signed by all members of the committee. Such consent shall have the same force and effect as an unanimous vote at a meeting where all committee members were present and voting. The consent may be in more than one counterpart so long as each committee member signs one of the counterparts. The signed COLLIN COUNTY CHHAREN'S ADVOCACY CENTER-BYLAWS(12/2006) PAGE 10 consent, or a signed copy, shall be placed in the Corporation's Minute Book. 5.5 TELEPHONE AND SIMILAR MEETINGS. Committee members may participate in and hold a meeting by means of conference telephone or other electronic communications equipment as long as each member entitled to participate consents to the meeting being held by means of that system and all persons participating in the meeting can communicate concurrently with each other. Participation in such meeting shall constitute presence in person at the meeting,except where a person participates in the meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. ARTICLE VI STAFF EMPLOYMENT AND OTHER CONTRACTS 6.0 AUTHORITY. The Board of Directors may authorize any officer or agent to enter into any contract, execute and deliver any instrument in the name or on behalf of the Corporation, and such authority may be general or confined to specified instances. 6.1 EXECUTIVE DIRECTOR The Executive Director of the Corporation shall be employed by the Board of Directors and shall serve at the pleasure of and report to the Board of Directors. The Executive Director shall be the chief administrative officer of the Corporation,and shall train and direct all members of the staff in their duties,subject to the policies determined by the Board. The Executive Director shall execute the purposes,policies and programs of the Corporation set by the Board of Directors. The Executive Director shall undergo an annual evaluation by the Board of Directors. The Executive Committee shall have the primary responsibility for formulating and conducting this evaluation. The results shall be reviewed and discussed with the Executive Director. ARTICLE VII FISCAL POLICIES 7.0 FISCAL YEAR. The fiscal year of the Corporation shall be July 1 to June 30. 7.1 ACCOUNTS AND AUDIT. COLLIN COUNTY CHHLDREN'S ADVOCACY CENTER-BYLAWS(12l2000 PAGE 11 The books and accounts of the Corporation shall be kept in accordance with sound accounting practices as reviewed and approved by the Audit Committee,and,upon the recommendation of the Audit Committee, audited financial statements for the Corporation shall be prepared by an independent certified public accountant chosen by the Board of Directors. All checks of the Corporation above TEN THOUSAND DOLLARS($10,000.00)shall be co-signed by two of the following: President,Vice President, Treasurer, Secretary,or Executive Director. 7.2 BONDING. The President, Vice-President and Treasurer, and any other officer at the discretion of the Board, may be bonded in an amount to be determined by the Board of Directors. 7.3 DISSOLUTION. In the event of dissolution, the Directors shall, after payment or provision for payment of all the liabilities of the Corporation,distribute all of the net assets of the Corporation to another charitable or educational organization with the same or similar purposes and which would then qualify under the provisions of Section 501(c)(3)of the Internal Revenue Code. ARTICLE VIII AMENDMENTS The Bylaws may be amended by a vote of approval of a super majority(two-thirds majority)of the Directors present and voting at any meeting at which a quorum is present, provided notice of the proposed amendment has been given to all Directors in writing at least two (2) weeks prior to the meeting. ARTICLE IX INDEMNIFICATION This Corporation shall have the power,pursuant to and restricted by the appropriate federal,state or local laws then in force,to indemnify any Director,officer,or employee against expenses actually incurred by him or her in connection with the defense of any action,suit,or proceeding,whether civil or criminal, which he or she is made a party to by reason of being or having been such Director, except in relation to matters as to which he or she shall be adjudged in such action, suit, or proceeding to be liable for negligence or misconduct in the performance of their duty. The Corporation shall also reimburse cost of settlement of any such action,suit,or proceeding,if it shall be found by a majority of Directors not involved in the matter of controversy, whether or not a quorum,that it was in the best interest of the Corporation and that the former Director was not guilty of negligence or misconduct in the performance of their duty. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS 112/20061 PAGE 12 ARTICLE X NON-DISCRIMINATION POLICY The Corporation shall maintain a policy by which no person shall be discriminated against because of age, color, disability, economic background,ethnicity,race or sex. ARTICLE XI PARLIAMENTARY AUTHORITY The most recently revised edition of Robert's Rules of Order shall be the Parliamentary authority for all matters of procedure not specifically covered by these Bylaws, the Corporation's Articles of Incorporation,or any special rules or procedure adopted by the Corporation. No member should vote on an issue in which he or she has a direct or indirect personal or financial interest which is not common to the other members of the Board and the Corporation. COLLIN COUNTY CHILDREN'S ADVOCACY CENTER-BYLAWS(12/20061 PAGE 13 MISSION STATEMENT AND STRATEGIC PLAN Mission Collin County Children's Advocacy Center takes action to identify,protect and improve the lives of abused and neglected children. Vision CCCAC's vision is to provide Collin County all resources necessary to meet the future needs of our community's abused and neglected children. Values • Rely upon the strength of the multi-disciplinary approach to prevent,detect,investigate and treat abused and neglected children in a child friendly environment,and to hold offenders accountable for their actions • Provide quality advocacy,intervention,and therapeutic services to all reported victims of child abuse and their families • Work collaboratively with others committed to improving the welfare of children • Inform and educate the public on issues related to child abuse • Adhere to the highest levels of professional practices and ethics • Operate in a fiscally responsible manner,and be accountable to all CCCAC constituents • Recruit,develop,and recognize those who are committed to CCCAC Long Term Goals • Improve and maintain a diverse funding base to meet CCCAC's financial requirements• Maintain on-going communication and support with all necessary community partners of CCCAC including the research,development and execution of new and existing CCCAC programs to address child abuse • Develop internal and external liaisons for CCCAC needs and improvement • Promote and enhance education of the County,our Partners,and ourselves about issues related to child abuse • Run a fiscally successful not-for-profit organization • Develop and execute ongoing training for staff and board to meet professional competencies,codes of ethics,legal standards,and fiscal responsibilities • Pursue collaborative efforts to address family violence as it relates to children • Maintain CCCAC's premier status as a leader and mentor in the development of CCCAC's worldwide Q Revised 4/23/07 COLLIN COUNTY CHILDREN'S ADVOCACY CENTER Board of Directors July 2006-June 2007 Name Committee Phone#s E-mail Start Term Spouse Ethnicity Expires Bruce D.Glasscock, President President, April-04 Mar-07 Memrie Anglo Assistant City Manager,Plano Board Development Ben Retta Vice President, Oct-00 June-03 Patty Hispanic Director,Social Work Department Chairman Strategic Children's Medical Center of Dallas Planning June 03 July 07 Eric Janson Treasurer, Apr-04 Mar-07 Ruth Ann Anglo Partner,Pricewaterhouse Coopers Audit Committee Diana Estell Secretary, June-04 July-07 Dick Anglo Community Volunteer Chairwoman Community Relations Bradley,Jon New Board Member April-07 Mar-1 0 Deborah Anglo CPA Weaver And Tidwell L.L.P. Debbie Braun New Board Member June-06 July-09 Don Anglo Community Volunteer Sandy Brennan Vice Chairwoman, June-06 July-09 Dave Anglo Consultant,Brennan Financial Services Community Relations Catherine(Cathy)Cook Chairwoman, Jan-04 Dec-07 N/A Anglo Manager,Willow Bend Neiman Marcus Financial Development Russ Coolik New Board Member April-07 Mar-10 Connie Anglo Law Offices of Russell G.Coolik Tom Crowe New Board Member April-07 Mar-10 Mary Jane Anglo Superintendent,McKinney ISD Wendy Engibous Chairwoman, Feb-01 Jun-04 Tom Anglo Community Volunteer Board Development June-04 July-07 Anna M.Flores Community Relations Oct-05 Open Mark Hispanic CPS Program Administrator for Investigations Olsen 4/23/2007 1 Revised 4/23/07 Name Committee Phone#s E-mail Start Term Spouse Ethnicity Expires Lisa Halfmann Personnel Committee June-01 July-04 Arnold Anglo EDS,Director of Global Employee Services Phil L.Head New Board Member April-07 Mar-10 Donna Anglo State Farm Insurance Field Exec.for Collin&Grayson Counties Paige Mims New Board Member June-06 July-09 Jeffery Anglo Assistant City Attomey III,City of Plano Robert Rankins,MD Community Relations Apr-05 Mar-08 Donna Anglo Owner/Emergency Medical Physician, E-Care Emergency Centers Todd Renshaw Board Development Apr-05 Open Lisa Anglo Chief of Police—Frisco John Roach Chairman, Jan-03 Open Mery Anglo Collin County District Attorney Audit Committee Jonathan Shapiro Strategic Planning Oct-05 Sept-08 Sue Anglo CEO,Alliance Systems Mark E.Speese Financial Development Oct-05 Sept-08 Carolyn Anglo Chairman&CEO,Rent-A-Center, Inc. Joseph Turano New Board Member - April-07 Mar-10 Anne Anglo Attorney,Strasburger Jayson Turnbull Chairman, Jan-04 Dec-07 Robin Anglo VP Citigroup Personnel Committee Robert Watson New Board Member June-06 July-09 N/A Anglo Vice President LP Gas Equipment Emerson Susan Etheridge Executive Director Jimmy Anglo CCCAC-Executive Director 4/23/2007 2 CAC STAFF TITLES Etheridge, Susan Executive Director Christian, Gwen Receptionist Collins, Diane Data Development Connell, Jamie Community Resource Supervisor Cordobes, Tania Music Therapist Donovan, Jane Community Educator Fleming, Jackie Development Director Fleming, Joni Volunteer Coordinator Gange, Suzy Clinical Supervisor Gill, Vanessa Forensic Interviewer Goldberg, Carol Sane Nurse Hand, Maggie Data Entry Clerk Hanson, Erika Foster Care Recruiter Hellums, Wanee Accounting Manager Hoskins, Jennifer Clinical Therapist Hudson, Beth Sane Nurse Kamholz, Marlene Special Events Manager Kaufman, Kori Development Associate Loera,Pedro Facilities Manager Maloney, Michael Art Therapist Marsh, Nancy Administrative Assistant Martinez, Lisa Forensic Interviewer Masters, Jennifer Clinical Therapist Michaels, Janetta Sr. Director of Operations& Administration Powers,Dan Sr. Director of Clinical& Administrative Services Sandbower, Betsy Lead Therapist Schuback, Michelle Community Resource Director Stanley, Erica Forensic Interviewer COLLIN COUNTY CHILDREN'S ADVOCACY CENTER ORGANIZATIONAL CHART April, 2007 CCCAC Board of Directors Executive Director Partners Susan Etheridge Sr.Dir.Of Clinical Administrative Development Sr.Director of Accounting Community &Admin.Services- Assistant Director - -Operations&Adm.-, Manager Educator Dan Powers ! Nancy Marsh Jackie Fleming Janette Michaels Wanee Hellums Jane Donovan Practicum Students Clinical Supervisor_j _ Receptionist Special Events SAN Nurses (On-Call On-Call Manager - Suzy Gange Gwen Christian Mariana Kamhdz C810i 9 Physician Belli Hudson Therapy Interns Lead Therapist Evening Development Data Data Entry Clerk Betsy Sandbower Receptionist Manager Maggie Hand TBD Diane Collins Clinical Therapist Volunteer Jennifer Hoskins Grant Coordinator Coordinator Community TBD Joni Fleming Volunteers Clinical Therapist Jennifer Masters Development Foster Care Associate Recruiter Kori Kaufman Erika Hanson Music Therapist _' Tania Cordobes Facilities Manager I Contractors Pedro Loera I Suppliers Art Therapist _._. _.— Michael Maloney — — — — —- Community IT Resource Director Contractor f Michelle Schuback Phone Community Forensic Contractor Resource Interviewers Enca •—.—.—.—. Supervisors tanley Maltnez Jamie Connell VeneacSca CR Interns& Rainbow Room Volunteers COLLIN COUNTY CHILDREN'S ADVOCACY CENTER, INC. Financial Statements For the Years Ended June 30, 2006 and 2005 COLLIN COUNTY CHILDREN'S ADVOCACY CENTER, INC. Financial Statements For the Years Ended June 30, 2006 and 2005 TABLE OF CONTENTS PAGE Independent Auditor's Report 1 Financial Statements Statements of Financial Position, June 30, 2006 and 2005 2 Statement of Financial Activities for the Year Ended June 30, 2006 3 Statement of Financial Activities for the Year Ended June 30, 2005 4 Statements of Cash Flows for the Years Ended June 30, 2006 and 2005 5 Statement of Functional Expenses for the Year Ended June 30, 2006 6 Statement of Functional Expenses for the Year Ended June 30, 2005 7 Notes to Financial Statements 8 DAVIS CLARK & CQMPANY Independent Auditor's Report To the Board of Directors Collin County Children's Advocacy Center, Inc. 2205 Los Rios Blvd. Plano, Texas 75074-3422 We have audited the accompanying Statements of Financial Position of Collin County Children's Advocacy Center, Inc. (a nonprofit organization) as of June 30, 2006 and 2005, and the related Statements of Financial Activities, of Cash Flows and of Functional Expenses for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above presents fairly, in all material respects, the financial position of Collin County Children's Advocacy Center, Inc. as of June 30, 2006 and 2005, and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. "Sv„.425 eet.....4 September 22, 2006 DAVIS, CLARK AND COMPANY, P.C. Certified Public Accountants Certified Public Accountants • A Professional Corporation 2705 Swiss Avenue • Dallas, Texas 75204 • T: 214.824.2556 F: 2 14.82 3.9367 • www.texascpa.com Collin County Children's Advocacy Center, Inc. Statements of Financial Position June 30, 2006 and 2005 ASSETS 2006 2005 Cash and cash equivalents $ 788,416 $ 133,162 Investments 100,099 116,484 Grants receivable 18,136 15,309 Accounts receivable 17,386 118,486 Pledges receivable, net 207,441 160,800 Prepaid expenses 20,027 14,937 Property and equipment, net (partially pledged) 3,422,534 3,430,967 Total assets $ 4,574,039 $ 3,990,145 LIABILITIES Accounts payable and accrued expenses 56,298 68,869 Deferred revenue 16,680 - 0 - Notes payable 730,707 765,685 Total liabilities 803,685 834,554 NET ASSETS Unrestricted 3,770,354 3,121,708 Temporarily restricted - 0 - 33,883 Total net assets 3,770,354 3,155,591 Total liabilities and net assets $ 4,574,039 $ 3,990,145 The accompanying notes are an integral part of these financial statements. 2 Collin County Children's Advocacy Center, Inc. Statement of Financial Activities For the Year Ended June 30, 2006 Temporarily Unrestricted Restricted Total Support and revenue CDBG $ 10,509 $ - 0 - $ 10,509 Contributions 887,208 - 0 - 887,208 CAC National and Texas 83,515 - 0 - 83,515 Governmental awards 124,356 - 0 - 124,356 Donated goods and services 502,076 - 0 - 502,076 Special events (net direct benefit to donor of $337,193) 734,948 - 0 - 734,948 Rental income 223,360 - 0 - 223,360 Bad debt recovery 68,610 - 0 - 68,610 Interest income 17,091 - 0 - 17,091 Other 83,267 - 0 - 83,267 2,734,940 - 0 - 2,734,940 Net assets released from restrictions 33,883 ( 33,883) - 0 - Total support and revenue 2,768,823 ( 33,883) 2,734,940 Expenses Programs services 1,689,917 - 0 - 1,689,917 Support services Management and general 184,464 - 0 - 184,464 Fundraising 245,796 - 0 - 245,796 Total expenses 2,120,177 -0 - 2,120,177 Change in net assets 648,646 ( 33,883) 614,763 Net assets, beginning of year 3,121,708 33,883 3,155,591 Net assets, end of year $ 3,770,354 $ -0 - $ 3,770,354 The accompanying notes are an integral part of this financial statement. 3 Collin County Children's Advocacy Center, Inc. Statement of Financial Activities For the Year Ended June 30, 2005 Temporarily Unrestricted Restricted Total Support and revenue CDBG $ 78,379 $ - 0 - $ 78,379 Contributions 622,258 20,000 642,258 CAC National and Texas 74,720 - 0 - 74,720 Governmental awards 115,586 - 0 - 115,586 Donated goods and services 661,741 - 0 - 661,741 Special events (net direct benefit to donor of$224,115) 495,183 - 0 - 495,183 Rental income 218,551 - 0 - 218,551 Bad debt recovery - 0 - - 0 - - 0 - Interest income 1,514 - 0 - 1,514 Other 89,028 - 0 - 89,028 2,356,960 20,000 2,376,960 Net assets released from restrictions 10,000 ( 10,000) _ - 0 - Total support and revenue 2,366,960 10,000 2,376,960 Expenses Programs services 1,956,645 - 0 - 1,956,645 Support services Management and general 291,561 - 0 - 291,561 Fundraising 138,487 - 0 - 138,487 Total expenses 2,386,693 - 0 - 2,386,693 Change in net assets ( 19,733) 10,000 ( 9,733) Net assets, beginning of year 3,141,441 23,883 3,165,324 Net assets, end of year $ 3,121,708 $ 33,883 $ 3,155,591 The accompanying notes are an integral part of this financial statement. 4 Collin County Children's Advocacy Center, Inc. Statements of Cash Flows For the Years Ended June 30, 2006 and 2005 2006 2005 Cash flows from operating activities Change in net assets $ 614,763 ($ 9,733) Adjustments to reconcile change in net assets to net cash provided by (used in) operating activities Depreciation 177,826 139,018 Net realized gain on investments - 0 - ( 752) (Gain) loss on sale of fixed assets 5,621 - 0 - Donation of marketable securities - 0 - ( 18,774) Donation of fixed asset ( 126,732) - 0 - (Increase) decrease in grants receivable ( 2,827) 5,363 Decrease (increase) in accounts receivable 101,100 ( 95,986) (Increase) decrease in pledges receivable ( 46,641) 20,290 (Increase) decrease in prepaid expenses ( 5,090) 6,786 (Decrease) in accounts payable and accrued expenses ( 12,571) ( 1,392) Increase in deferred revenue 16,680 - 0 - Net cash provided by operating activities 722,129 44,820 Cash flows from investing activities Purchase of property and equipment ( 52,197) ( 121,895) Proceed from sale of fixed assets 3,915 - 0 - Proceeds from sale of investments 116,484 19,527 Purchase of investments ( 100,099) ( 62,446) Net cash (used in) investing activities ( 31,897) ( 164,814) Cash flows from financing activities Repayments on notes payable ( 34,978) ( 34,978) Net cash (used in) financing activities ( 34,978) ( 34,978) Net increase (decrease) in cash and cash equivalents 655,254 ( 154,972) Cash and cash equivalents at beginning of period 133,162 288,134 Cash and cash equivalents at end of period 788,416 $ 133,162 Supplemental disclosures of cash flow information: Non cash investing activities Donation of marketable securities $ - 0 - $ 18,774 Donation of fixed assets $ 126,732 $ - 0 - Cash paid during the year for interest $ 41,240 $ 46,735 The accompanying notes are an integral part of these financial statements. 5 Collin County Children's Advocacy Center, Inc. Statement of Functional Expenses For the Year Ended June 30, 2006 Management Program and General Services Services Fundraising Total Expenses Payroll cost $ 755,282 $ 115,308 $ 176,343 $ 1,046,933 Professional services 88,992 26,484 22,948 138,424 Building occupancy 109,538 6,907 6,030 122,475 Interest 37,116 2,062 2,062 41,240 Supplies 22,438 1,870 3,281 27,589 Equipment 25,047 1,043 2,209 28,299 Communication 54,144 3,730 11,093 68,967 Education 16,251 2,938 - 0 - 19,189 Travel 6,020 4,448 2,346 12,814 Insurance 14,485 3,915 227 18,627 Depreciation 160,044 8,891 8,891 177,826 Client services 17,906 - 0 - - 0 - 17,906 Donated goods and services 375,343 - 0 - - 0 - 375,343 Bad debt expense - 0 - - 0 - - 0 - - 0 - Miscellaneous 3,026 5,832 10,366 19,224 Cost of fundraising 4,285 1,03E - 0 - 5,321 Total expenses $ 1,689,917 $ 184.464 5_ 245,796 $ 2,120,177 The accompanying notes are an integral part of this financial statement. 6 Collin County Children's Advocacy Center, Inc. Statement of Functional Expenses For the year ended June 30, 2005 Management Program and General Services Services Fundraising Total Expenses Payroll cost $ 830,057 $ 115,742 $ 101,348 $ 1,047,147 Professional services 78,862 33,607 19,101 131,570 Building occupancy 103,106 13,851 443 117,400 Interest 40,092 6,224 419 46,735 Supplies 27,856 2,557 660 31,073 Equipment 18,301 1,609 64 19,974 Communication 44,897 5,223 3,140 53,260 Education 24,732 4,925 127 29,784 Travel 13,335 6,035 2,202 21,572 Insurance 6,760 4,228 112 11,100 Depreciation 120,946 16,682 1,390 139,018 Client services 32,401 - 0 - - 0 - 32,401 Donated goods and services 611,980 6,304 - 0 - 618,284 Bad debt expense - 0 - 57,558 - 0 - 57,558 Miscellaneous 2,006 16,582 9,481 28,069 Cost of fundraising 1,314 434 - 0 - 1,748 Total expenses $ 1,956,645 $ 291,561 £ 138,487 $ 2,386,6_93. The accompanying notes are an integral part of this financial statement. 7 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 1. Nature of Organization and Summary of Significant Accounting Policies This summary of significant accounting policies of Collin County Children's Advocacy Center, Inc. is presented to assist in understanding the Organization's financial statements. The financial statements and notes are representations of the Organization's management, who is responsible for their integrity and objectivity. These accounting policies conform to generally accepted accounting principles and have been consistently applied in the preparation of these financial statements. A. Nature of Organization Collin County Children's Advocacy Center, Inc. (the Organization), a Texas nonprofit corporation, is classified by the Internal Revenue Service as tax-exempt under Section 501(c)(3). The Organization serves the Collin County, Texas area by providing quality advocacy, intervention and therapeutic services to victims of child abuse and their families. In addition, the Organization supports and promotes actions to prevent child abuse. The Organization operates on funds received from a variety of sources including governmental grants, affiliated association grants, individual/corporate/civic donations and fundraisers. B. Basis of Presentation The accounts of the Organization are maintained on the accrual basis. The Statement of Financial Activities is a statement of the various financial activities and changes in net assets during the current reporting period. It does not purport to represent the results of operations nor of net income or loss for the period since the primary objective of the Organization is not to achieve a"profit". Net assets are classified as unrestricted and temporarily restricted based on the guidance of Statement of Financial Accounting Standards No. 116. The various funds are as follows: Unrestricted funds - Unrestricted funds represent resources that are available for the support of the Organization operations. Temporarily restricted funds - These funds include grants, gifts and other program income expendable only for purposes specified or approved by the donor. 8 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 1.Nature of Organization and Summary of Significant Accounting Policies (cont'd) C. Use of Estimates and Assumptions The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. The major estimates and assumptions are valuation of accounts and pledges receivable, lives used to depreciate fixed assets, allocations of functional expenses and estimates of accrued expenses. The methods used in making accounting estimates and assumptions are believed by management to be reasonable and have been consistently applied. D. Statement of Cash Flows The statement of cash flows is prepared using the indirect method. For purposes of the statement of cash flows, the Organization considers all highly liquid investments with a maturity at acquisition of three months or less to be cash equivalents. Cash and cash equivalents include cash and short-term investments in money markets. The investments in mutual funds, though liquid in nature, are intended by the Board of Directors to be held as long-term investments and therefore are not included in cash equivalents. E. Investments The Organization carries investments in corporate stock at fair value based upon quoted market prices. F. Grants, Pledges and Contributions The Organization reports gifts of cash and other assets as restricted support when they are received with donor stipulations that limit the use of the donated assets. When the intent of the donor is that the assets are to remain in perpetuity, the assets are reported as permanently restricted. When a donor restriction expires, that is, when a stipulated time restriction ends or program restriction is accomplished, temporarily restricted net assets are released to unrestricted net assets and reported in the Statement of Financial Activities as net assets released from restrictions. Net assets are released from donor restrictions by incurring expenses that satisfy restricted purposes or by occurrence of 9 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 1. Nature of Organization and Summary of Significant Accounting Policies (cont'd) other events specified by donors. It is the policy of the Organization to report temporarily restricted contributions that are received and expended in the same year as unrestricted. Corporate, individual and foundation contributions, as well as federal, state, county and city governments and agencies contribute substantial resources toward the fulfillment of projects initiated by the Organization. Pledges receivable represent amounts promised but not yet received. Grants are normally received on a cost reimbursement basis and are awarded based on contracts made with each entity. Grants receivable represent costs expended (based upon the contract) but not yet reimbursed by the granting authority. G. Donated Services and Materials The Organization reports gifts of land, buildings and equipment as unrestricted support unless explicit donor stipulations specify how the donated assets must be used. Gifts of long-lived assets with explicit restrictions that specify how the assets are to be used and gifts of cash or other assets that must be used to acquire long-lived assets are reported as restricted support. Absent explicit donor stipulations about how these long-lived assets must be maintained, the Organization reports expirations of donor restrictions when the donated or acquired long-lived assets are placed in service. The Organization reclassifies temporarily restricted net assets to unrestricted net assets at that time. Contributions of services are recognized if the services received (a) create or enhance nonfinancial assets or (b) require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation. The Organization reports such contributions at their estimated fair value when received. Contributed services of $375,343 and $661,741 have been recognized in the Statement of Financial Activities for 2006 and 2005, respectively. These contributed services were for program and client services. H. Land, Building and Equipment Land, building and equipment are recorded at cost, if purchased, or estimated fair market value at date of donation, if donated. Depreciation is calculated using primarily the straight-line method over useful lives ranging from 3 to 40 years. 10 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 1. Nature of Organization and Summary of Significant Accounting Policies (cont'd) The cost of maintenance and repairs is expensed as incurred. All purchases under $1,000 are expensed. Depreciation expense for 2006 and 2005 was $177,826 and $139,018, respectively. I. Expense Allocation The costs of providing the various programs and supporting services have been summarized on a functional basis in the Statement of Functional Expenses. Accordingly, certain costs have been allocated among the programs and supporting services benefited. J. Allowance for Bad Debts The reserve method is used in accounting for bad debts. Management periodically reviews accounts and pledges receivable on an account by account basis concentrating on accounts more than 90 days old. Management considers the Organization's past history with the donor/consumer, current contact information and the size of the account in evaluating the reserve requirements. A reserve is recorded when there has been no collection within the past year. At June 30, 2006 and 2005, the allowance for bad debts was $144,734 and $213,344, respectively. 2. Investments Collin County Children's Advocacy Center's investments as of June 30, 2006, consist of the following: Accrued Market Cost Interest Value Certificate of Deposit $ 100,000 $ 99 $ 100,099 11 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 3. Grants Receivable Grants receivable consist of the following: 2006 2005 CAC of Texas, Inc. Grant $ 7,068 $ 6,067 Other Victim Assistance Grant 4,167 4,208 Victims of Crime Act Grant 6,901 5,034 Total grants receivable $ 18,136 $ 15,309 4. Pledges Receivable Pledges receivable consist of the following: 2006 2005 Operations $ 336,497 $ 280,660 Capital campaign 29,250 104,250 365,747 384,910 Less allowance for uncollectible pledges ( 144,734) ( 213,344) 221,013 171,566 Less unamortized discount ( 13,572) ( 10,766) $ 207,441 $ 160,800 Due in one year or less 71,925 57,160 Due from one year to five years 135,516 103,640 $ 207,441 $ 160,800 The discount rate utilized in computing the discount approximates 3.0%. 12 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 5. Land, Building and Equipment Land, building and equipment at June 30, 2006 and 2005, consisted of the following: 2006 2005 Building $ 1,241,976 $ 1,241,976 Building improvements 2,054,868 2,052,811 Furniture and equipment 417,241 341,072 3,714,085 3,635,859 Less accumulated depreciation ( 991,551) ( 904,892) 2,722,534 2,730,967 Land 700,000 700,000 Net land, building and equipment $ 3,422,534 $ 3,430,967 6. Note Payable The Organization is liable on the following notes at June 30, 2006: Outstanding Maker Terms Balance Current Security First American Bank Note due 6/1/2027, monthly $ 730,707 $ 34,980 Real Estate payments of$2,915 plus interest at 5.5% A five year schedule of maturities is as follows: 2007 $ 34,980 2008 34,980 2009 34,980 2010 34,980 2011 34,980 Thereafter 555,807 $ 730,707 Interest expense was $41,240 and $46,735 for 2006 and 2005, respectively. 13 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 7. Restricted Net Assets Temporarily restricted net assets at June 30, 2006 and 2005, are available for the following purposes: 2006 2005 Equipment $ - 0 - $ 20,000 Capital campaign - 0 - 13,883 Total temporarily restricted net assets - 0 - $ 33,883 8. Net Assets Released From Restrictions Net assets were released from donor restrictions during 2006 and 2005 by incurring expenses satisfying the restricted purposes or by the occurrence of other events specified by donor. Restricted funds were spent on the following programs: 2006 2005 Equipment $ 20,000 $ 10,000 Capital campaign 13,883 - 0 - $ 33,883 S 10,000 9. Employee Benefit Plan The Organization established a 401(k) Plan for its employees starting July, 2002. The Organization matches employee contributions, up to one percent of the employee's salary. The Organization's contributions were approximately $7,627 and $8,100 for the years ended June 30, 2006 and 2005, respectively. 10. Commitments and Contingencies In the normal course of business, the Organization may become party to various claims, litigation and assessments. Management is unaware of any such matters that would have a material impact on the financial statements in the event of an unfavorable outcome. 14 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 11. Operating Leases The Organization leases office equipment under noncancelable operating leases expiring through 2008. Future minimum lease payments are as follows: Year Ending June 30, 2007 $ 9,454 2008 9,454 Total $ 18,908 The Organization's expense incurred for operating leases during the years ended June 30, 2006 and 2005, were $11,832 and $10,499, respectively. 12. Rental Income With the opening of the new facility in July 1999, the Organization leased part of the facility to agencies serving similar clients. Income (including reimbursements for utility cost) from tenants for the year ended June 30, 2006 and 2005 totaled $223,360 and $218,551, respectively. Future minimum rental income expected from these leases is as follows for the years ended June 30: 2007 $ 220,068 2008 202,268 2009 198,708 2010 198,708 2011 198,708 Thereafter 794,832 Total $ 1,813,292 The Organization provides office space to the local police department at no charge and no revenue is recognized from this lease. The value of this space approximates $12,000 per year. 15 Collin County Children's Advocacy Center, Inc. Notes to the Financial Statements June 30, 2006 and 2005 13. Concentration The majority of the Organization's activities are within Collin County, Texas and the Organization derives the majority of its revenue from contributions and public funding. Continued funding from these sources at current levels is dependent upon various factors. Such factors include economic conditions, compliance with grant provisions, continued Government approval, new legislation, donor satisfaction, and public perception of mission effectiveness and relative importance. 14, United Way Contribution The Organization received grants from United Ways for the years ended June 30, 2006 and 2005 totaling $260,278 and $239,021, respectively. 15, Liquidity The liquidity of the organization is as follows: 2006 2005 Cash $ 788,416 $ 133,162 Receivables 107,447 190,955 Certificate of deposit 100,099 116,484 Prepaid expenses 20,027 14,937 Accounts payable and accrued expenses ( 56,298) ( 68,869) Deferred revenue ( 16,680) - 0 - Current portion long term debt ( 34,980) ( 34,980) Net $ 908,031 $ 351,689 16 REQUEST FOR 2008 FUNDING: Equest Therapeutic q p Horsemanship Equest RECEIVED Therapeutic Horsemanship P O. Box 192747 MAY 0 1 2007 Dallas'. Texas 75219 2-412-1099 9 2-'12-5040(f x) "it1G OF 1 HE CITY MANAGER U'1l 1l'.E'C111(R/o rg EQUEST (aecurivc committ, Ch i April30,2007 !;trr,Ica1t1 Peit,, hairman.Elc(t Ms. Mindy Manson City Manager Scr ft.Cal N. Barkc., City of Wylie rrc:uurrr 2000 Highway 78 North Wylie, TX 75098 rrr,rrt Ito(/,_ Dear Ms. Manson, ,1,6 l,m,rel r; 1)1.7L1 Equest Therapeutic Horsemanship is requesting a grant of a$5,000 from the City of �t,t;p,/Lrtrkrus F:�-C)fjn7o Wylie that will be used to fund"riderships." Rua n of Ilirc'ctorti t,.,�,Bari, Enclosed is a proposal for presentation at your next meeting. As the demand for y/II,Ij,,,rr;trC,r services continues to grow and the need to supplement the fees of the riders Bridget r//7(k increases, Equest continues to rely on the support of many generous individuals, .144). organizations and foundations. Even as a well established 25 year old program, f<"k Equest struggles to raise the necessary funds to maintain the high degree of quality in R�rt ffendelcn our lessons, while maximizing the number of students that can be taught. Equest is an internationally recognized nonprofit that provides therapy with horses h"'r?,kntlr,rr t i1 0I1 for children and adults with all types of disabilities and learning differences. Equest ,/1 empowers individuals with disabilities to take charge of their lives and achieve the maximum independence their individual circumstances will allow. Today, either the individual must have the adaptive skills to function in society or assistance and or adaptations to the environment must be provided to promote functionality. Every lesson taught at Equest Therapeutic Horsemanship has the possibility of influencing and improving social-emotional functioning, sensory- motor skills, thinking and behavior, and adaptive life abilities. And all of this happens in a non-threatening and fun environment. .�i� tr!!'frJ731 cil t; IL:,y IU 1)1g,ton L,;.rr I,thf,r, Your support will be invaluable in helping Equest continue to change the lives of A 1.///°rrire J1C1tl,I011 individuals with disabilities. If I may answer any questions or provide you with any 11rrrS,nrt �Iooncy extltrr Netrstr7�t further information,please don't hesitate to call. man.Sc1uc,lrtz h�r,ru 5<nrttee Sincerely, rr,h i b R'ii,oii rrr 11art /�nrt lF i1,O 4 -4 mrn's Auxiliary Kay Marsh Green <.;rrol Hrrc%vrx, dolt Executive Director kxccuriN 1)irccu)r 1;�ty:Lrans<r(,rem "Horses Helping People for 25 Years" REQUEST FOR PUBLIC FUNDS FORM Submit to: Office of the City Manager City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Telephone: 972-442-8121 Fax: 972-442-4302 Deadline: May 1, 2007 Name of Organization: Equest Therapeutic Horsemanship Address of Organization: 3800 Troy Road 75098 Telephone of Organization: 972-412-1099 Name(s) of Contact Person: Kay Marsh Green Federal Tax ID: 75-1823701 Requested Donation Amount: $5,000 List of Attachments: x Copy of 501 (c) (3) Nonprofit Status Certification Letter. X Certificate of Liability Insurance. x Copy of Organization Bylaws and Mission Statement. x Current List of Board of Directors, Officers, and Staff. X Copy of the most recent Audited Financial Statement and/or Budget X Annual Report X Brouchure X Press Received Ordinance#2005-52 Not for Profit Contribution Policy 4 Briefly describe the purpose, programs, and accomplishments of the organization: See Attached Proposal How is the organization governed and managed? Equest is governed by a volunteer Board of Directors and is managed by an Executive Director. What is the geographic service area of the organization? Equest serves riders from Collin, Dallas, Denton and several other counties in North Texas. If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: Equest has 19 riders with disabilities from Wylie. This represents 5% of our clients. Equest also has 80 registered volunteers. Has the organization previously applied for a donation of public funds from the City of Wylie? Yes x No If"Yes" briefly describe the details and outcome of the request: Equest requested $25,000 for matching grant for a fencing project. The grant was not funded. What is the intended use of the requested donation of public funds? See Attached Proposal Ordinance#2005-52 Not for Profit Contribution Policy 5 EQUEST Equest Therapeutic Horsemanship "Horses Helping People for 25 Years" Equest provides equine-assisted therapy and rehabilitation for children and adults with physical, mental, and emotional disabilities and learning differences. Whether caused by the crisis of illness,the trauma of accident, or the injustice of abuse, Equest is the source of hope for children and adults with disabilities. Equest meets the needs of individuals with disabilities who seek therapeutic activity they cannot find elsewhere. Equest began in 1981 with 5 riders, 2 horses, 1 instructor and 10 volunteers. Today, the program has 8 certified instructors and 2 physical therapists who provide services for over 450 riders with disabilities annually. The therapy team is assisted by 30 specially trained horses and over 200 volunteers each week who provide in excess of 21,000 hours of direct program service to riders every year. Located in Wylie,Texas on 42 acres,the campus has two large barns, indoor and outdoor riding arenas plus housing and specialized treatment areas. Equest delivers therapeutic riding opportunities which emphasize individual attention in a manner that challenges riders with disabilities to achieve their maximum potential and rewards their efforts. The goal is to help each rider achieve the maximum independence his/her circumstances will allow. Medical benefits aside, once our students mount their horses they leave the bonds of their disabilities behind and enjoy interacting in a world that they could not otherwise be a part of. In addition,the horses bring an unconditional love and cooperation to the partnership. The relationship among the riders, Equest's certified therapeutic riding instructors and special therapy horses are the catalyst to miracles in our riders' lives. Equest's program is about children and adults who are able to reach beyond the confines of their disabilities because of the intervention of this special therapy team. Physically, equine-assisted therapy takes riders with disabilities through a complex series of movements which consciously and unconsciously use all the body's muscles. The horse rhythmically and naturally moves the body in a manner similar to the human gait, improving posture, balance and muscle control. Mentally, equine-assisted therapy increases concentration, improves sequential thought processing, increases the rider's ability to articulate emotions, and develops spatial awareness. Emotionally, equine-assisted therapy provides the opportunity for riders to bond with the horse, instructor, and volunteers which assists in the development of trust. It is also effective in calming emotive outbursts and reinforcing appropriate behaviors. Contact with the horses and horsemanship training provides a non-competitive setting for learning. New abilities, self-discipline, and improved concentration build self- confidence. Socially, equine-assisted therapy nurtures a positive self-image. Riders with disabilities often experience independence for the first time in their lives. They also develop an awareness of being part of a team. All riders have the ability to learn skills and participate in a recognized sport. All riders grow in self-esteem which they take back into their own worlds. Equest was the first therapeutic riding center in the United States to provide an instructor training course that earned certification for content and quality by the North American Riding for the Handicapped Association(NARHA), and has trained students from the United States, Europe, South America, Asia and the Middle East. Equest trained instructors now serve as program directors in many other therapeutic riding centers and teach world wide. Because Equest serves a population whose financial resources are seriously impacted by the challenges they face, fees are maintained at the lowest possible level. The availability of a scholarship fund ensures that riders are able to participate at Equest regardless of their families' financial constraints. Only 20% of the budget is derived from fees for services; the remaining 80% is raised on a year- to-year basis by donations from individuals, corporations and foundations. The cost per student is over $2,500 per year of which the student pays $400. Equest must raise the difference between the cost and the rider fees charged to continue to provide the service. Equest receives no federal or state funding, but is dependent on contributions to support its programs. Benefits of Equine-assisted Therapy 'increased range of motion and muscle tone. 'improved gross and fine motor skills, balance, posture and coordination; 'increased concentration, spatial awareness/orientation, self-awareness and self- discipline; 'increased independence at home and school; and 'increased self-esteem due to the acquisition of skill in a recognized sport. In addition, equine-assisted therapy provides cardiovascular benefits by raising heart rates: -120 beats/minute at a walk, -140 beats/minute at a trot, and -160 beats/minute at a canter. Disabilities Helped by Equine-assisted Therapy spina bifida muscular dystrophy cerebral palsy multiple sclerosis developmental delay Down syndrome closed head injury hearing impairment amputation vision impairment mental retardation paralysis scoliosis emotional disorders stroke traumatic brain injury attention deficit disorder autism CURRENT EQUEST PROGRAM SERVICES Developmental Sports Riding Equest delivers therapeutic riding opportunities that challenge disabled riders to achieve their maximum potential with an emphasis on developing riding skills. This approach, which emphasizes individual attention and motivation, is staff and volunteer intensive. Equest's goal is to help each rider achieve the maximum independence his/her circumstances will allow. Therapeutic Carriage Driving: This program enables an individual who cannot sit independently the freedom to participate actively in equine-assisted therapy from the safety of a wheelchair in an adapted cart. Driving has many physical benefits including improving posture, circulation, motor skills and breathing. Other advantages include increased attention span, trust development, and improved spatial planning and self-esteem. Therapeutic Vaulting: This therapeutic sport combines gymnastics and dance on a moving horse. The exercises benefit an individual with disabilities or learning differences by increasing coordination,balance and strength. Vaulting instruction is a new program that began the fall of 2006. Hippotherapy Equest's hippotherapy program provides outpatient physical therapy to children and adults with movement dysfunction. Hippotherapy uses the horse as a dynamic base to improve trunk mobility and strength which, in turn, affects limb function. Hippotherapy is used primarily to achieve physical goals but may also affect psychological, cognitive, behavioral and communication outcomes. Instructor Training Equest has earned the respect of other therapeutic programs nationwide and is considered a national role model for therapeutic riding. Equest was the first therapeutic riding center in the country certified to offer an Instructor Training Course for instructor candidates. The course has been certified for quality and content by the North American Riding for the Handicapped Association (NARHA). This intensive 200 hour course teaches experienced equestrians how to apply their skills to special needs populations and prepares them to achieve NARHA Instructor Certification. Volunteer Training The Volunteer Development Program is critical to Equest's ability to serve its disabled population. Equest's goal is to help each rider achieve the maximum independence his/her circumstances will allow. To effect this goal, Equest's Volunteer Development Program focuses on the recruitment, education,training, retention and recognition of nearly 700 volunteers whose participation is essential to providing equine-assisted therapy for over 450 children and adults with disabilities each year. Competition Equest participates in competitions locally, statewide, regionally, nationally and internationally. Since 1990 Equest has hosted the Special Olympics Regional Horse Show and sends a delegation every year to the Special Olympics State Games. Equest athletes also compete in sanctioned American Quarter Horse Association (AQHA) and dressage events that have classes for individuals with disabilities. Competition offers riders an opportunity to set and achieve personal goals. Riders in the competition programs serve as role models for younger or less experienced riders. Independence, self-esteem, confidence in adjusting to new experiences and the opportunity to master challenges are but a few of the benefits our riders derive from the competition program. Annually Equest riders and volunteers participate in the following competitive events and shows: Event Description Special Olympics Regional one-day competition State three-day competition International multi day event Paralympic Games Multi-day event for qualifiers Dressage Shows One-day show Spring Horse Show Two-day event for program riders Volunteer Horse Show One-day event for volunteers Clinics Variety of subjects open to all North Texas Hunter Jumper Open show& fundraiser Ridefest One-day trail riding event AQHA Competitions One-day event UPHA Challenge Cup Multi-day event At the 2006 Texas Special Olympics Competition Equest's 13 Riders amassed 12 Gold Medals, 13 Silver Medals and 8 Bronze Medals. One current rider and one former rider (she trains independently now) were invited to the 2004 Paralympic Trials in Atlanta, GA. This included the top 10 riders in the United States vying for one of 6 spots on the US Paralympic Team to compete in Athens. Our former rider was selected and did receive a silver medal in one event. She was the only American equestrian to medal at the Paralympic Games. At the 2003 World Special Olympics Games Equest's two riders received 1 Gold Medal, 1 Silver Medal and 2 Bronze Medals One Equest rider has been selected to represent Texas at the 2007 World Special Olympics Games in Shang Hai, China in October. EQUEST Equest Proposal to The City of Wylie Equest Therapeutic Horsemanship respectfully requests a grant of$5,000 from the City of Wylie to provide "riderships". A grant of$5,000 will help to bridge the gap for our 19 Wylie riders with disabilities. PROJECT Because Equest Therapeutic Horsemanship serves a population whose financial resources are seriously limited by the challenges they face, the Equest Board of Directors maintains fees for services at the lowest possible level. It costs Equest over $2,900 to put one rider on a horse for a year. Equest charges the rider $400. Additionally, subsidies are granted on a sliding scale up to 75%of those fees. The reality however though is that the fees charged only account for 20%of the actual costs. Equest has an ever growing need for subsidized funding. Available funding for therapy programs through state funded programs such as CLASS (Community Living Assistance and Support Services), are not keeping pace with the current need. Families who are not eligible for third party payments many times have limited funds; which stretches their dollars for medical treatments. There is little left over for therapeutic riding. Many of our riders literally grow up at Equest, and the horses they ride become an integral part of their lives. The bond formed is intense. The relationship between disabled riders and Equest horses is the catalyst to miracles in handicapped lives. Equest's program is about children and adults who reach beyond the confines of their disabilities because of the intervention of these special animals. In the world of the disabled, often there is little over which these individuals have control. At Equest, by learning to manage a large animal, our riders discover that they can take charge of other aspects of their lives. Even people, for whom the smallest tasks seem insurmountable, can experience independence and greater self-esteem. By being better able to care for themselves, they have a much greater chance of achieving independence,which is also emotionally beneficial for parents, who clearly have life-long concerns. Therapeutic riding also gives the family a positive focus. For the disabled child who will never run down a soccer field with his siblings, the fact that he can participate in a sport which usually no other family member(or friend) can do is a great accomplishment. Subsidies are awarded on a need basis. It is always amazing to see just how much these families can give their loved ones on the limited incomes. Having a disabled family member is very challenging both financially and emotionally. Equest strives to help these families by providing services without regard to their limited financial resources and in turn are able to offer a support system to help the family emotionally. What many would call "miracles" are witnessed daily at Equest. The courage and self- determination that these riders bring to the program is half the battle. The other half is the creation of funds necessary to help them realize their dreams. Your support will enable Equest to fulfill the riders' needs with the best possible program and services. What benefit to the citizens of Wylie (educational, economic, health, etc.) will result from the requested donation of public funds? Participation in Equest's programs allows the individual with disabilities to become more functionally independent at home, in the classroom and in the community. This increased self esteem and self reliancy make for better citizens. Offering "riderships" and having funding to bridge the gap between the actual costs of services and the fees charged allows Equest to provide quality therapy services to individuals with disabilities without regard to their financial situation. Explain how the organization will evaluate the results of the use of this donation of public funds: Rider progress as demonstrated by increased personal skill, the accomplishment of individual goals and repeated participation are major criteria in the evaluation of the success of Equest. Rider satisfaction as evidenced by periodic questionnaires and re-registration is also criteria in the evaluation of the program. Equest has an over 90% return rate on the riders. The undersigned do hereby attest that the above information is true and correct to the best of our knowledge. 41 Sigrture Signature Kay Marsh Green Peggy Nolan Print Name Print Name Executive Director Development Director Title Title April 30, 2007 April 30, 2007 Date Date Ordinance#2005-52 Not for Profit Contribution Policy 6 • Internal Revenue Service Department of the Treasury • C;stnct 1100 Commerce St Dallas Texas 75242 Director • 1 • • Person to Contact Equest EP/EO Reject Examiner 8300 Douglas Avenue , Suite 800 Telephone Number • Dallas , TX 75225 (7. 14) 767-6513 Refer Reply to: MC-4950-DAL Date. 06-21 -88 • • Gentlemen: Our Records show that Equest is exempt frcm Federal Income Tax under section 501(c)(3) of the Internal Revenue Code. .This exemption was granted July 1982 and remains in full force and, effect. Contributions to your organizations are deductible in the manner and to the extent provided by section 170 of the Code. We have classified your organization as one that is not a private foundation within the meaning of section 509(a). of the Internal Revenue Code because you are an organization described in section 170(b) (1 ) (A) (vi) If we may be of futher assistance, Please contact the person whose name and telephone number are shown above. • erely yours , /EO Rej c Examiner • ACORgR) �. GERT[FCGAT C �[NSURaNC k �� _ A°ogn J ISSUE DATE(MM/DD/YY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Markel Insurance Company NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, P.O. Box 3870 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Glen Allen,VA 23058-3870 COMPANIES AFFORDING COVERAGE COMPANY CODE SUB-CODE LETTER A MARKEL INSURANCE COMPANY COMPANY INSURED B LETTER Equest COMPANY PO Box 192747 LETTER Dallas,TX 75219 COMPANY LETTER COMPANY LETTER E •aa + -..... • _•. xv�k .. ,w,>I?"tiSS;�hc;.:pg,aae:..25kr.m.,.,uMM 5r._x THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY I'AID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ 3,000,000 A — X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ 1,000,000 111 CLAIMS MADE - X OCCUR. 3602AG026748-12 02-24-2007— 02-24-2008 PERSONAL&ADVERTISING INJURY $ 1,000,000 — OWNERS&CONTRACTOR'S PROT. EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE(Any one fire) $ 100,000 MEDICAL EXPENSE(Any one person) $ 5,000 AUTOMOBILE LIABILITY COMBINED SINGLE ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per Person) $ HIRED AUTOS — BODILY INJURY $ NON-OWNED AUTOS (Per accident) — GARAGE LIABILITY — PROPERTY DAMAGE EXCESS LIABILITY EACH OCCURRENCE UMBRELLA FORM AGGREGATE OTHER THAN UMBRELLA FORM '"" "r 3s_ s STATUTORY LIMITS :a -" '` WORKER'S COMPENSATION *��• -- •T = EACH ACCIDENT AND S DISEASE-POLICY LIMIT EMPLOYERS'LIABILITY S DISEASE-EACH EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS Included as additional insured in respects to referral of volunteers. gMki„,, CAttgPO= PStVitt '...EM.. , z ..,rr FA rt4NC6CLAlfO[O x. .g._.. . . ._t.: _ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL.ENDEAVOR TO w MAIL_j DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION , OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. JJn /// --- �, AUTHORIZED REPRESENTATIVE �. �llL�2 Bruce A. Kay NCH AGPC3 ACORIS 25 S(7J90( (c)' CORD CORPORATION 1990. EQUEST Mission Statement Equest is an internationally recognized nonprofit that provides therapy with horses for children and adults with all types of disabilities and learning differences. } Adopted November 9,2004,Effective December 14,2004 Amended and Restated Bylaws of Equest A Non-Profit Corporation Article 1. General 1.1. Principal Place of Business. The Corporation may have such offices, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the Corporation may require from time to time. 1.2. Registered Office and Registered Agent. The Corporation shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Corporation Act. The registered office may be, but need not be, identical with the principal office. of the Corporation in the State of Texas, and the address of the registered office may be changed from time to time by the Board of Directors. 1. 3. Nonprofit Status. The Corporation is a nonprofit corporation and shall not-- conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and its Regulations, , as amended: 1. 4. No Members. The Corporation shall have no "members" as that term is used in the Texas Non-Profit Corporation Act. The Corporation may, nevertheless, use the word "members" to describe persons having such status and privileges as may be prescribed in the Bylaws or as determined by the Board of Directors. Such "members" shall have no voting or other legal or equitable rights in the Corporation Article 2 Purpose 2.1. Purpose. The Corporation is a nonprofit organization whose purpose is to: (a) provide equine assisted therapy to individuals with disabilities; (b) provide educational programs; and (c) conduct research for validating and improving methods. C:\Documents\Equest\RestatedBylaws(11.9.04) Bylaws of a Non Profit Corporation-Paae 1 • Adopted November 9,2004,Effective December 14,2004 Article 3. Board of Directors 3.1. General Powers. The affairs of the Corporation shall be managed by its Board of Directors. The Directors on the Board need not be residents of Texas. 3.2. Number, Tenure and Qualifications. The number of Directors making up the Board shall be not less than six (6) nor more than twenty five (25), the actual number to be determined by the Board from time to time. Each member of the Board shall serve for a term of three (3) years, unless earlier removed, by a majority vote of the Board, or by reason of their death or resignation; Provided, however,that the Board of Directors the Corporation may, at any time, in its sound discretion, by majority vote, select new members of the Board who are- meritorious candidates from the general public who are qualified to serve on said Board. No member of the Board of Directors may serve more than two (2) consecutive successive terms. It is contemplated that the three (3) year terms will be staggered such that each calendar year no more than seven(7)positions of the Board of Directors will expire. 3.3. Annual Meeting. An annual meeting of the Directors of the Board of Directors shall be held during the month of December each year, for the purpose of electing Directors to the Board to fill the directorship for any expired member and for the transaction of other business as may come before the meeting. If the election of Directors to the Board shall not be held as herein specified at any annual meeting, the Board shall cause the election to be held at a special meeting of the Board as soon thereafter as possible. 3.4. Special Meeting. Special meetings of the Board of Directors shall be held from time to time as necessary, but at least bi-monthly. Special meetings of the Board of Directors may be called by the Executive Director, by the Chairman of the Board of Directors or by four (4) or more of the Directors serving on the Board. 3.5. Place of Meeting. The Board of Directors may designate any place, either within or without the State of Texas, as the place of meeting for any annual meeting or for any special meeting called of the Board. If no designation is made or if a special meeting be otherwise called, the place of meeting shall be the principal place of business of the Corporation in the State of Texas; but, if all of the members of the Board shall meet at any time and place, either within or without the State, and consent to the holding of a meeting, such meeting shall be valid without call or notice, and at such corporate meeting action may be taken. 3.6. Notice of Meetings. Written or printed notice stating the place, day, and hour of any meeting of the Board of Directors shall be delivered, either personally, electronically or by mail, to each Director not less than five (5) or more than thirty (30) days before the date of such meeting, by or at the direction of the Executive Director, or the Chairman of the Board, or the officers or persons calling the meeting. In case of a special meeting or when required by statute or these Bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at his or her address as it appears on the records of C:Documents\Equest\RestatedBylaws(119.04) Bylaws of allon-Profit Corporation-Page 2 Adopted November 9,2004,Effective December 14,2004 the Corporation,with postage thereon prepaid. 3.7. Consent Without Meeting. Any action required by law to be taken at a meeting of the Board or any action which may be taken at a meeting of the Board may be taken without a meeting, if consent in writing, setting forth the action so taken, shall be signed by all of the Directors entitled to vote with respect to the subject matter thereof. 3.8. Quorum. A majority of the members of the Board shall constitute a quorum for the transaction of business of any meeting of the Board of Directors;but if less than a majority of the members are present at said meeting, a majority of the members present may adjourn the meeting from time to time without further notice. 3.9. Manner of Acting. The act of a majority of the members of the Board of Directors present at a meeting at which a quorum is present shall be the act of the Board,unless the act of a greater number is required by law or by these Bylaws. 3.10. Vacancies. Any vacancy occurring in the Board and any directorship to be filled by reason of an increase in the number of Directors, shall be filled by the Board of Directors. (f 3.11. Compensation. Members of the Board of Directors as such shall not receive any stated salaries for their services, but nothing herein contained shall be construed to preclude any Director from serving the Corporation in any other capacity and receiving compensation therefor. 3.12. Authority. The Board shall have the authority to employ or discharge the Executive Director of the Corporation and any and all officers of the Corporation. 3.13. Annual Financial Commitment. Each of the Board members shall be expected to make a financial contribution toward the success of the Corporation. In addition, each member of the Board shall serve on at least one (1) committee of the Board, each year. 3.14. Telephone Meetings. Subject to the provisions required or permitted by the Texas Non-Profit Corporation Act for Notice of Meetings, unless otherwise restricted by the Articles of Incorporation, members of the Board, or members of any committee designated by the Board, may participate in and hold a meeting of the Board, or committee by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other, and participation in a meeting pursuant to this section shall constitute presence in person at such meeting,except where a person participates in the meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called or convened. Article 4. Advisory Board 4. 1. General Powers. The Advisory Board members shall act as a resource to the Executive Director and Chairman of the Board of the Corporation. The participation requirements C:\Documents\Equest\RestatedBylaws(11.9.04) Bylaws of a Non-Profit Corporation-Page 3 Adopted November 9,2004,Effective December 14,2004 for membership on the Advisory Board shall be determined by the Board of Directors, with input from the Executive Director. The members on the Advisory Board need not be residents of Texas. .4.2. Number, Tenure and Qualifications. The number of members making up the - - Advisory Board once same has been created shall be not less than four (4)nor more than twenty- five (25). Each member of the Advisory Board shall serve until such time as they are removed, by a majority vote of the Board, or by reason of their death or resignation. 4.3. Annual Meeting. An annual meeting of the Advisory Board shall be held during the month of December each year, for the transaction of such business as may come before the meeting. The election of members to the Advisory Board shall be proper at any annual or special meeting of the Board. Advisory Board members shall be recruited by the Executive Director and submitted to the Board for election. 4.4. Special Meeting. Special meetings of the Advisory Board shall be held from time to time as necessary. Special meetings of the Advisory Board may be called by the Executive Director, by the Chairman of the Board or by four (4) or more of the members on the Advisory Board. 4.5. Place of Meeting. The Advisory Board may designate any place, either within or without the State of Texas, as the place of meeting for any annual meeting or for any special meeting called by the Advisory Board. If no designation is made or if a special meeting be otherwise called, the place of meeting shall be the principal place of business of the Corporation in the State of Texas; but, if all of the Advisory Board members shall meet at any time and place, either within or without the State, and consent to the holding of a meeting, such meeting shall be valid without call or notice, and at such corporate meeting action may be taken. 4.6. Notice of Meetings. Written or printed notice stating the place, day, and hour of any meeting of the Advisory Board shall be delivered, either personally, electronically or by mail, to each member not less than ten (10) or more than thirty (30) days before the date of such meeting, by or at the direction of the Executive Director, or the Chairman of the Board, or the officers or persons calling the meeting. In case of a special meeting or when required by statute or these Bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at his or her address as it appears on the records of the Corporation,with postage thereon prepaid. 4.7. Vacancies. Any vacancy occurring in the Advisory Board and any directorship to be filled by reason of an increase in the number of members, shall be filled by the Board of Directors. 4.8. Compensation. Members of the Advisory Board as such shall not receive any stated salaries for their services, but nothing herein contained shall be construed to preclude any member from serving the Corporation in any other capacity and receiving compensation therefor. C:\Documents\Equest\RestatedBylaws(1 I.9.04) Bylaws of a Non-Profit Corporation-Pan 4 • Adopted November 9,2004,Effective December 14,2004 Article 5. Officers 5.1. Officers. The officers of the Corporation shall be a Chairman of the Board, the Chairman Elect of the Board, a Secretary, a Treasurer,the Immediate Past Chairman of the Board and such other officers as may be elected in accordance with the provisions of this Article. The Board may elect or appoint such other officers, as it shall deem desirable. Such officers to have the authority and perform the duties prescribed, from time to time, by the Board of Directors. No officer of the Corporation may serve more than two (2) consecutive successive terms in the same position. 5.2. Election and Term of Office. The officers of the Corporation shall be elected annually by the members of the Board of Directors at the regular annual meeting of the Board. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his or her successor shall have been duly elected and shall have qualified. 5.3. Removal. Any officer elected or appointed by the Board may be removed by the Board whenever in its judgment the best interests of the Corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the officer so removed. In the event the Chairman of the Board deems it to be in the best interests of the Corporation, the Chairman may suspend any officer pending investigation and/or removal, until such time as the Board can meet. In the absence of the Chairman, the Chairman Elect may take such action, and in the absence of both the Chairman and the Chairman Elect, any three (3) members of the Board may vote to suspend an officer pending such investigation and/or removal. 5.4. Chairman. The Chairman shall call and preside at meetings of the Board of Directors and the Executive Committee and shall have such other duties as from time to time may be assigned to him or her by the Board. The Chairman shall be a member of the Board. 5.5. Chairman Elect. The Chairman Elect shall be the Chairman elect and shall serve in the absence of the Chairman or in the event of the Chairman's inability to serve, until such time as the Chairman reassumes his or her duties or a successor is elected. The Chairman Elect shall have such other duties as from time to time may be assigned to him or her by the Chairman or by the Board. The Chairman Elect shall be a member of the Board. 5.6. Treasurer. The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Corporation, receive and give receipts for monies due and payable to the Corporation from any source whatsoever, and deposit all such monies in the name of the Corporation in'such banks, trust companies, or other depositories as shall be selected in accord- ance with the provisions of these Bylaws; and in general perform all the duties as from time to time may be assigned to him or her by the Executive Director, Chairman of the Board or by the Board. The Treasurer shall be a member of the Board and shall not be an employee of the Corporation and as such shall not be entitled to compensation for services performed as C:\Documents\Equest\RestatedBylaws(11.9.04) Bylaws of a Non-Profit Comnratinn-Pace 5 (,. Adopted November 9,2004,Effective December 14,2004 Treasurer. 5.7. Secretary. The Secretary shall keep the minutes of the meetings of the Board of Directors; oversee the giving of all notices in accordance with the provisions of these Bylaws or as required by law; be custodian of the Corporation.records and of the seal of the Corporation; keep a register of the post office address of each member of the Board which shall be furnished to the Secretary by each member, and, in general, perform'all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the Executive Director, Chairman of the Board or by the Board. The Secretary shall be a member of the Board and shall not be an employee of the Corporation and as such shall not be entitled to compensation for services performed as Secretary. 5.8. Immediate Past Chairman. The Immediate Past Chairman shall be responsible for enforcing parliamentarian procedure during meetings of the Board of Directors. The Immediate Past Chairman shall have such other duties as from time to time may be assigned to him or her by the Chairman or by the Board, in addition to serving as the Chairman of the Nominating Committee. The Immediate Past Chairman shall be a member of the Board. 5.9. Assistant Treasurer and Assistant Secretary. The Assistant Treasurer and Assistant Secretary,if there shall be such officers,in general, shall perform such duties as shall be assigned to them by the Treasurer or the Secretary,respectively, or by the Chairman of the Board or the Board. Article 6. Executive Director The Executive Director shall be the principal executive officer of the Corporation and shall in general supervise and control all of the business and affairs of the Corporation. He or she may sign any contracts or other instruments which the Board have authorized to be executed except in cases where the signing and execution thereof shall be expressly delegated by the Board or by these Bylaws or by statute to some other officer or agent of the Corporation; and in general he or she shall perform all duties incident to the office of Executive Director and such other duties as may be prescribed by the Board from time to time. The Executive Director shall be a full time employee of the Corporation and as such shall be entitled to compensation, as determined by the Board. Article 7. Committees 7.1. 'Committees of the Board. The Board by resolution adopted by a majority of the members in office, may designate and appoint one or more committees; each of which shall consist of three (3) or more members,which committees,to the extent provided in said resolution shall have and exercise the authority of the Board. However, no such committee shall have the authority of the Board in reference to amending, altering, or repealing the Bylaws; electing, appointing or removing any member of any such committee or any director or officer of the C:\Documents\Equest\RestatedBylaws(11.9.04) Adopted November 9,2004,Effective December 14,2004 Corporation; amending the Articles of Incorporation; adopting a plan of merger or adopting a plan of consolidation with another corporation; authorizing the sale, lease, exchange, or mortgage of the Corporation; authorizing the voluntary dissolution of the Corporation or revoking proceedings therefor; adopting a plan for -the distribution of the assets of the Corporation; or amending, altering, or repealing any resolution of the Board, which by its terms provides that it shall not be amended, altered, or repealed by such committee. The designation thereto of authority shall not operate to relieve the Board, or any individual member thereof, of any responsibility imposed on him or her by law. The standing committees of the Board shall be the Executive Committee, the Finance Committee,the Development Committee and the Nominating Committee. 7. 2 Executive Committee. The Executive Committee shall consist of the following: the Chairman and Chairman Elect of the Board, the Secretary, the Treasurer, the Immediate Past Chairman and not less than two (2) nor more than three (3) members elected at large from the Board. The Chairman shall serve as chairperson of the Executive Committee. The Executive Committee shall meet from time to time as necessary, but at least six (6) times per year. In addition,the Executive Committee may be called into meeting by the Chairman at any time. The Executive Committee shall meet for the purpose of transacting routine business as well as for the purposes of making recommendations to the Board and acting on urgent matters that require • immediate action which cannot await a Board meeting, whether regularly scheduled or called. Notwithstanding the general grant of authority contained above, the Executive Committee shall not have the authority to: (a) Select members of any standing committee of the Board; (b) Fill any vacancy in any office; (c) Approve the annual budget of the Corporation; (d) Employ or discharge the Executive Director; or (e) Make any changes in policy. The Executive Committee shall keep minutes of its proceedings and report its actions to the Board at the next meeting of the Board, whether regular or called. A majority of the members of the Executive Committee shall constitute a quorum. 7. 3 Finance Committee. The Finance Committee shall be chaired by the Treasurer and shall have at least two (2) other members, drawn from the members of the Board, and who shall be named by the Board. The Finance Committee in consultation with the Executive Director, shall prepare the annual budget for presentation to the Board, make recommendations to the Board, supervise the annual audit or review of the accounts of the Corporation, file an audit report annually with the Board, and secure compliance with Finance Committee policies. • The Finance Committee shall keep minutes of its proceedings and report its actions to the Board at the next meeting of the Board, whether regular or called. A majority of the members of the C:\Documents\Equest\RestatedBylaws(119.04) Rvlawc of a Min-Profit Cmmnratinn-Paoa 7 Adopted November 9,2004,Effective December 14,2004 Finance Committee shall constitute a quorum 7.4. Development Committee. The Development Committee shall be chaired by a member of the Board of Directors, as appointed by the Chairman of the Board, and shall have at. least two (2) other members drawn from the Board. The Development Committee in consultation with the Executive Director shall be responsible for assisting the Executive Director and the Development director of the Corporation with fund raising to support the Corporations mission. 7.5. Nominating Committee. The Nominating Committee shall be chaired by the Immediate Past Chairman of the Board, shall have at least two (2) other members drawn from the Board of Directors and shall have at least two (2) other members who do not serve on the Board of Directors. The Nominating Committee in consultation with the Executive Director shall review and propose members for election to the Board. 7.6. Other Committees. Other committees not having and exercising the authority of the Board in the management of the Corporation may be designated by a resolution adopted by a majority of the members of the Board. The Executive Director of the Corporation shall appoint the members thereof. Any members thereof may be removed by the person or persons authorized to appoint such member whenever in their judgment the best interest of the Corporation shall be served by such removal. 7.7. Term of Office. Each member of a committee of the Board shall continue as such until the next annual meeting of the Board of the Corporation and until his or her successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member thereof. Each member of a committee referenced in Section 7.2 shall serve one (1) year terms, unless such member be removed from such committee by the President. 7.8. Chairman. One member of each such committee shall be appointed Chairman by the person or persons authorized to appoint the members thereof. - 7.9. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments. 7.10. Quorum. Unless otherwise provided in the resolution of the Board designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting of which a quorum is present shall be the act of the - committee. 7.11. Committee Rules. Each committee may adopt rules for its own government not inconsistent with these Bylaws or with rules adopted by the Board. Article 8. Policies and Procedures C:\Documents\Equest\RestatedBylaws(11.9.04) Bvlaws of allon-Profit Coronation-Paae R • Adopted November 9,2004,Effective December 14,2004 8.1. Contracts. The Board of Directors may authorize any officer or officers, agent or agents of the Corporation, in addition to the officers so authorized by these Bylaws,to enter into any. contract or execute and deliver_ any instrument in the name of or on behalf of the , _ Corporation. Such authority may be general or confined to specific instances. 8.2. Checks and Drafts. All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed by such officer or officers, agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board. In the absence of such determination by the Board, such instruments shall be signed by the Treasurer or any Assistant Treasurer and counter- signed by the Executive Director or the Chairman of the Corporation. 8.3. Deposits. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board selects. • 8.4. Gifts. The Board or the Executive Director may accept on behalf of the Corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the Corporation, and may hold, administer, sell, invest, reinvest, manage, use, disburse and distribute, and apply the income and/or principal of the same in accordance with the . directions and intent of the donor or donors of such property, or, in the absence or such directions, as the Corporation may deem best from time to time, for the promotion of the purpose of the Corporation as stated in these bylaws. 8.5. Earnings. No part of the net earnings of the Corporation shall inure to the benefit of any individual. The Corporation is however, authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its stated corporate purpose. - 8.6. Disbursements. Any checks for disbursements of funds in excess of $5,000 to persons or entities other than the Corporation shall require two signatures from the Officers of the Corporation(including,without limitation,the presiding officers of the Board). 8.7 Reserves. The Corporation shall establish and maintain a reserve in a financial account, which shall at all times contain an amount of funds at least equal to the total of three months operating expenses based on the current operating year budget. If it is financially advisable to do so, more than one account may be established and maintained in which such amounts may be held. Funds shall not be expended from such account(s) for any purpose.to the extent same would cause the account(s) to drop below the minimum amount stated above without specific authority of the Board, given pursuant to resolution adopted at a regular or called meeting of the Board. 8.8. Restriction. The Corporation shall not participate in or intervene in any political campaign on behalf of a candidate for public office. C:1Documents\Equest\RestatedBylaws(11.9.04) Bylaws of a Non-Profit Corporation-Page 9 • Adopted November 9,2004,Effective December 14,2004 Article 9. Books and Records The Corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Board, Advisory Board and committees having any of the authority of the Board, and shall keep at the registered or principal office a record giving the names and addresses of the members of each board. All books and records of the Corporation may be inspected by any member of the Board or his or her agent or attorney for any proper purpose at any reasonable time. • Article 10. Fiscal Year The fiscal year of the Corporation shall be the calendar year. Article 11. Waiver of Notice l Whenever any notice is required to be given under the provisions of the Texas Non-Profit Corporation Act or under the provisions of the Articles of Incorporation or the Bylaws of the Corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Article 12. Amendment To Bylaws These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by the approval of two-thirds (2/3) of the members of the Board, if at least five (5) days' written notice is given of an intention to alter, amend, or repeal these Bylaws or to adopt new Bylaws at such meeting. Article 13. Women's Auxiliary • 13.1. An Auxiliary Committee (the Women's Auxiliary) was created for the purpose of raising funds for the Corporation in any legal manner approved by the Board. The Women's Auxiliary shall operate under the sole authority of the Corporation's Board of Directors,pursuant to the provisions of this Article and pursuant to such guidelines for operations as may be issued C:\Dc cuments\E quest\RestatedBylaws(11.9.04) Bylaws of a Non-Profit Corporation-Pane 10 Adopted November 9,2004,Effective December 14,2004 from time to time by the Board and pursuant to the Women's Auxiliary's internal policies and guidelines. 13.2. Reporting. Each year, the Women's Auxiliary shall submit to the Corporation's Finance Committee an estimate of the amount of revenue that the Women's Auxiliary believes it will remit to the Corporation during the following calendar year. Each year, the Women's Auxiliary shall submit to the Corporation's Finance Committee a budget for the Women's Auxiliary's up coming fund raising event(s), which are to be produced by the Women's Auxiliary during that calendar year. The budget shall contain at least the following information: (a) A description of the event(s) (including anticipated dates); (b) Projected gross revenues (identifying major components and timing of expected collection); (c) Projected total expenses (identifying major components). In addition, the Women's Auxiliary shall submit a quarterly report of its financial condition to the Corporation's Finance Committee and it shall submit, within the prescribed time period, such other information and reports as the Corporation may reasonably require or request in order to prudently pursue its mission. E 13.3. Delivery of Funds. The Women's Auxiliary shall remit to the Corporation all net proceeds from its fundraising efforts within a reasonable period of time following each event. If necessary to prudently pursue its mission, the Corporation, may request the Women's Auxiliary to remit all or a portion of the funds in the Women's Auxiliary's possession (allowing for a reasonable reserve for outstanding expenses) at a date or dates prior to fmal calculation of net proceeds. I,the undersigned,being the Secretary of Equest, do hereby certify the foregoing to be the Ameniedand R st ted B)jlaws of the said Corporation, as adolled by oard of Directors on /1' the day of o 'Lrt�/ , 2004 to become effective on Ik-t-' 2004. Jas C k, Secretary C:'Documents\Equest\RestatedBylaws(11.9.04) Bylaws of a Non Profit Corporation-Page 11 Mailing Address: P.O.Box 192747 Dallas,Texas 75219—8527 Physical Address: 3800 Troy Rd Wylie,Texas 75098 972-412-1099 Fax: 972-412-5040 Dorm: 3800 Troy Rd. Wylie,Texas 75098 972-463-3793 Jose Casteneda Susan Liepins Full-Time Part-Time Stable Hand Registrar sliepins@equest.org Carol Chamberlin Part-Time Stephen Matkoff Weekend Barn Supervisor Full-Time Chamberlin@equest.org Stable/Facilities Manager cfchambe@rockwellcollins.com smatkoff(c�equest.org Katy Mead Pam Dance Part-Time Full-Time Instructor Advanced Instructor kmead@ quest.org pdance@equest.org Diana Morrison Jen Donahue Full-Time Full-Time Administrative Assistant Advanced Instructor dmorrison(&,equest.or� jdonahue@equest.org Peggy Nolan Tami Ginn Full-Time Part-Time Development Director pnol an(a,equest.org Asst.Weekend Barn Supervisor rnoltx@sbcglobal.net tginn(cmetropc s.com Ellie Grant Boaz Or Full-Time Full Time Director of Volunteer Services Head Instructor egrant@equest.org bor@equest.org Cheryl Gray Gail Pace Part-Time Part-Time Master Instructor Registered Instructor gpacea,equest.org cgray001 @tx.rr.com j onapace(n,sbcglobal.net Kay Marsh Green Full-Time Alison Stubing Executive Director Part-Time kgreen@equest.org Registered Instructor al ison.stubing(a,sbcglobal.net Martha Johnson Full-Time Cindy Thomas Office&Accounts Manager Part-Time mjohnson(a�equest.org Physical Therapist cst1800e@aol.com Lili Kellogg Full-Time Tina Wentz Program Director Part-Time lkelloag(/equest.org Physical Therapist t.wentz@tx.rT.com Perry Lance Part-Time 01/26/2007 Stable Hand rlance/stitchmaker.com Eileen Leek Part-Time Registered Instructor Eleek5 @ verizon.net Equest Board of Directors 2007 LAST NAME PERSONAL BUSINESS Petty 07 ,Ms. Pam Dealey Petty(Michael) 27-Mar CHAIR 2909 Southwestern Dallas, TX 75225 214-361-1413 h 214-766-4106 c pdealevp(c�sbcglobal.net Johnson 08 Ms. Kris Johnson 7-Jul CHAIR ELECT 4242 N. Capistrano Drive#212 Dallas, TX 75287 972 735-9864 Kris.Johnsonamkcorp.com Barnes 06 Mrs. Mary Barnes (Max Dahlgren) 31-Jul SECRETARY 7417 Axminster Ct Dallas, TX 75214 214 826-2836 h 214-923-9635 c mkbarnestx(cr�yahoo.corn Stiles 08 Ms. Donna Stiles LegalTemps 4-Mar TREASURER 3300 Regan St. 3505A Dickason Ave. Dallas, TX 75229 Dallas, TX 75219 214 559-3055 0 214 599-2868 h 214 559-3377 f dstilesCa)legaltmp.com Vandermeer 07 Mrs. Wendy Vandermeer, DVM (John) Highland Park Animal Clinic 15-Jan Chair Emeritus 214 252-0800 o 3616 Wentwood Dr. 214 559-3351 f Dallas, TX 75225 214 335-6511 c 214 368-8426 h wvdvm c(Dsbcglobal.net Hodges 07 Mrs. Jeri Hodges (Charles) 17-Jan EXECUTIVE COMMITTEE 5426 Lobello Dallas, TX 75229 214 692-5577 h 214 692-5228 f 214 354-3034 c ihodges(a�airmail.net McGuire 09 Ms. Christine McGuire McGuire &Associates, P.C. 21-Febl EXECUTIVE COMMITTEE 2435 N. Central Exp., Suite 1200 '7104 Burning Bush Richardson, TX 75080 'Sachse, TX 75048 1214 712-7410 0 972 414-0098 h 214 712-7411 f j 972 467-9565 c II christine.mcquireverizon.net Equest Board of Directors 2007 Blake 07 Mrs. Linda Blake (Bill) 21-Mar EXECUTIVE COMMITTEE 5804 Encore Dr. Dallas, Tx 75240 972 991-1331 h 214 914-2722 c 972 386-4065 f 2blakes a(�sbcglobal.net Hawkins Ms. Stacy Hawkins 19-Jul EX OFFICIO Jr. League III Forks EXECUTIVE COMMITTEE 17776 Dallas Parkway 4242 N. Capistrano#194 Dallas, TX 75287 Dallas, TX 75287 972-267-1776 o 972-250-4419 h 972-267-1799 f 214-796-8134 c OfficeManagerna iiiforks.com katescrane@yahoo.com Barnett 09 Mr. Steve Barnett(Candice) 26-Jan 4339 Potomac Dallas, TX 75205 214 522-2203 h 214 957-6143 c 214 522-8849 f 903 356-2352 ranch sbarn5220.aol.com Clark 07 Mr. Jason Clark Sedgwick, Detert, Moran &Arnold, LLP 8-Aug 7144 Edgerton 1717 Main St., Ste 5400 Dallas, TX 75231 Dallas, TX 752010 469 227-4650 o 469 227-8004 f jason.clark(a�sdma.com Bernstien 08 Mr. Bruce Bernstien (Patti) Bruce Bernstien &Associates, PC 4-Apr 5006 Pebblebrook Drive 10440 N. Central Expressway Dallas, TX 75229 Ste 1040 214 378-7991 h Dallas, TX 75229 214 616-5320 c 214 706-0849 f bbernstienplusassociates.com 214 706-0837 o Black 09 Mrs. Bridget Black(Tom) 25-Jul 582 Wolf Run Bartonville, TX 76226 817 430-4063 h 214 505-6019 c cam pblack(c�aol.com Casey 09 Dr. Donna Casey 6108 Golf Drive ;8210 Walnut Hill Lane#218 Dallas, TX 75205 Dallas, TX 75231 214 820-5578 h [214 691-5491 o 214 435-0256 c d casevmsn.com Equest Board of Directors 2007 Headden 09 Mr. Bert Headden 23-Apr 10476 Silverock Dallas, TX 75218 214 328-5873 h 214 244-3945 c bheaddenaol.com Huckin Ms. Carol Huckin 8-Jul WAUX 3605 Caruth Blvd. Dallas, TX 75225 214 368-0009 h carolhuckin(c�yahoo.com Lewin 07 Ms. Deb Lewin (Tammy Williams) 4-Jun RIDER LIASON 4692 Parnell Lane Plano, TX 75024 972 618-8684 h 214 226-4800 c ridestroncaaol.com Petty 08 Mr. Michael C. Petty(Pam) 23-Jul 2909 Southwestern Dallas, TX 75225 214-361-1413 h 214 769-0770 c 214 526-3735 f mcpettvdallascounty.orq Thornton 08 Ms. Terry Thornton Looper Reed & McGraw PC 9-Jul 10535 Woodland Estates 4100 Thanksgiving Tower Terrell, TX 75160 1601 Elm Street 214 405-9871 Dallas, Texas 75201 tthorntonlrmlaw.com 214-237-6329 Wildenthal 09 Ms. Kerry Wildenthal (Michael Fagelman) Goldman Sachs 4528 Lorraine Avenue Dallas, TX 75205 kerrv.wildenthalgs.com Wolf 08 Mr. and Mrs. Bill Wolf(Margaret) Margaret 5-Sep 3917 Stanford 5949 Sherry Lane Ste 550 Bill 17-June Dallas, TX 75225 Dallas, TX 75225 214-360-9490 (h) 1214-750-1395 214-543-9077 (Margaret's Cell) ,bmirwolf2002ayahoo.com Equest Advisory Board 2007 Last Name Personal _ Business Cathey Mr. Ronnie Cathey(Nancy) 20-Nov 3615 Bryn Mawr Dallas, TX 75225 214-691-8766 h 214-697-6799 c Evans Mr. Warren Evans, Ph.D (Cord) Texas A&M 3310 Belmont Cir College Station, TX 77845 979.218.7333 h j-evansl a(�tamu.edu Faulkner Ms. Linda Faulkner Linda Faulkner Enterprises 25-Nov 3447 Granada Avenue Suite#B 2811 McKinney Ave Ste 222 Dallas, TX 75205 Dallas, TX 75204 469-831-6161 c 214-754-4724 f lindafaulknerearthlink.net 214.754.4724 o Golden Ms. Leslie Black Golden (Hawkins) 21-Aug 8928 Preston Hollow Ln Dallas, TX 75225 214.369.2059 h 214.649.1313 c goldinis(a�sbcglobal.net Buchanan Mrs. Sarah A. Buchanan (Bill) 3636 Potomac Dallas, TX 75205 214 443-9535 h 214 202-0405 c sabuch(a�charter.net Griffeth Mrs. Louise Griffeth (Guy) 4-Mar 3418 Dartmouth Dallas, TX 75205 214.890.8102 h louisesg72(aaol.com Hodges Mr. Charles Hodges (Jeri) Hodges&Associates 1-Sep 5426 Lobello 13642 Omega Dallas, TX 75229 Dallas, TX 75244 972.387.1000 h 972.387.1000 o chodges@hodgesusa.com Johnson Mr. Shane Johnson City of Rowlett 17-Aug 4000 Main Street Rowlett, TX 75088 sirowlettaol.com Equest Advisory Board 2007 Livingston Mrs. Mary Livingston (Pete) 3904 Mockingbird Dallas, TX 75205 214.526.4336 Maberry Mrs. Lisa Maberry (Mike) Caballistas Equine Solutions, LLC 2-Mar 4012 Centenary Dallas, TX 75225-5429 214 696-3324 h 214 502-2403 c 214 265-8415 f ranchos a(�flash.net McJunkin Mrs. Katherine McJunkin (Herb) 28-Jun 111 W. Spring Valley Rd. #200 Richardson, TX 75081 972.725.3400 h Mooney Ms. Margaret Mooney 15-Dec 14 Pueblo Rd. Santa Fe, NM 87508 505 471-4061 h mmooney4061(a�earthlink.net Neustadt Mr. Walter Neustadt(Dorothy) Wal-Dot Foundation 9-Mar 9 Glenheather Ct. 7557 Rambler Rd., Ste 1425 Dallas, TX 75225 Dallas, TX 75231 neuwalteraol.com 214.891.5933 0 Schwartz Ms. Susan Schwartz 14-Dec 4919 Keyhole Lane Dallas, TX 75229 214.691.5458 h suenschwartz(a�aol.com Shuttee Mrs. Karen Shuttee (David) 13-Aug 6815 Hunters Glen Dallas, TX 75205 214.528.7297 h kilil ancharter.net Simmons ;Mrs. Cindy Brinker Simmons 28-MayI4710 Northaven !Dallas, TX 75229 214.739.5358 h cindy.brinker c(D,levensonbrinkerpr.com Wilson :Ms. Margaret Wilson 1228 McCaslin Blvd Ste 204 Louisville, CO 80227 303.669.0327 magpie1216(2comcast.net EQUEST INDEPENDENT AUDITORS'REPORT AND FINANCIAL STATEMENTS DECEMBER 31,2005 and 2004 Feige&Tramp Certified Public Accountants FEIGE&TRAMP Certified Public Accountants 1005 One Energy Square 4925 Greenville Avenue Dallas,Texas 75206 Tel:214-750-4855 Fax:214-750-6964 Board of Directors Equest Dallas,TX We have audited the accompanying statements of fmancial position of Equest(a nonprofit organization) as of December 31,2005 and 2004,and the related statements of activities and changes in net assets and cash flows for the years then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the fmancial statements are free of material misstatement. An audit includes examining, on a test basis,evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation.We believe that our audits provide a reasonable basis for our opinion. In our opinion,the fmancial statements referred to above present fairly,in all material respects,the fmancial position of Equest as of December 31,2005 and 2004 and the results of its activities and changes in its net assets and its cash flows for the years then ended, in conformity with accounting principles generally accepted in the United States of America. 1111:"' 7:12-14fAr' Feige&Tramp Certified Public Accountants November 13,2006 • EQUEST STATEMENTS OF FINANCIAL POSITION DECEMBER 31,2005 AND 2004 ASSETS 2005 2004 ASSETS Cash and cash equivalents $ 129,429 $ 87,239 Accounts receivable,net 20,883 27,458 Pledges receivable,net 171,385 95,743 Prepaid expense 8,483 7,999 330,180 218,439 Land 420,888 420,888 Buildings and improvements 778,533 772,411 Furniture and equipment 191,741 197,352 Horses 46,250 36,957 1,437,412 1,427,608 Less accumulated depreciation 476,474 454,526 Property,horses and equipment,net 960,938 973,082 Total Assets $ 1,291,118 $ 1,191,521 LIABILITIES AND NET ASSETS LIABILITIES Accounts payable and accrued liabilities $ 19,020 $ 13,694 Deferred revenue 42,232 15,020 Note payable-line of credit - 90,000 Long-term debt 29,350 32,515 Total Liabilities 90,602 151,229 NET ASSETS Unrestricted 1,050,159 950,722 Temporarily restricted 147,357 86,570 Permanently restricted 3,000 3,000 Total Net Assets 1,200,516 1,040,292 Total Liabilities and Net Assets $ 1,291,118 $ 1,191,521 The accompanying notes are an integral part of the financial statements. EQUEST STATEMENTS OF ACTIVITIES AND CHANGES IN NET ASSETS FOR THE YEARS ENDED DECEMBER 31,2005 AND 2004 Temporarily Permanently Unrestricted Restricted Restricted Total 2005 Total 2004 REVENUES,GAINS AND OTHER SUPPORT Contributions and support $ 924,176 $ 94,642 $ — $ 1,018,818 $ 842,559 Rider fees and special services 225,400 — — 225,400 238,548 Investment income 3,191 — — 3,191 540 Other income 100 — — 100 3,912 Net assets released from restrictions 33,855 (33,855) — — — Total Revenue,Gains and Other Support 1,186,722 60,787 — 1,247,509 1,085,559 EXPENSES Program services 936,806 — — 936,806 728,040 Support services: General and administrative 41,327 — — 41,327 147,525 Fundraising 109,152 — — 109,152 221,089 Total Expenses 1,087,285 — — 1,087,285 1,096,654 CHANGES IN NET ASSETS 99,437 60,787 — 160,224 (11,095) NET ASSETS,BEGINNING OF YEAR 950,722 86,570 3,000 1,040,292 1,051,387 NET ASSETS,END OF YEAR $ 1,050,159 $ 147,357 $ 3,000 $ 1,200,516 $ 1,040,292 The accompanying notes are integral part of the financial statements. EQUEST STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED DECEMBER 31,2005 AND 2004 2005 2004 CASH FLOWS FROM OPERATING ACTIVITIES Changes in net assets $ 160,224 $ (11,095) Adjustments to reconcile changes in net assets to net cash provided by(used in)operating activities: Depreciation expense 39,755 39,365 Bad debt expense 9,581 5,574 Non-cash contributions of property,horses and equipment (12,100) (4,500) Net loss(gain)on disposition of property,horses and equipment (100) 5,859 Changes in operating assets and liabilities: Decrease(increase)in accounts receivable (3,006) 12,385 Increase in pledges receivable (75,642) (95,743) Increase in prepaid expense (484) (1,594) Increase in accounts payable and accrued liabilities 5,326 9,590 Increase(decrease)in deferred revenue 27,212 (14,652) Net cash provided by(used in)operating activities 150,766 (54,811) CASH FLOWS FROM INVESTING ACTIVITIES Net decrease in investments — 4,617 Net purchases of property,horses and equipment (15,411) (25,311) Net cash used in investing activities (15,411) (20,694) CASH FLOWS FROM FINANCING ACTIVITIES Net increase(decrease)in note payable-line of credit (90,000) 90,000 Net repayments of long-term debt (3,165) (3,335) Net cash provided by(used in)fmancing activities (93,165) 86,665 NET INCREASE IN CASH AND CASH EQUIVALENTS 42,190 11,160 CASH AND CASH EQUIVALENTS Beginning of year 87,239 76,079 End of year $ 129,429 $ 87,239 CASH PAYMENTS FOR Interest expense $ 6,464 $ 7,153 The accompanying notes are an integral part of the financial statements. EQUEST NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2005 AND 2004 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Operations Equest(the"Organization"),a nonprofit corporation chartered under the laws of the State of Texas,was founded in 1981 to provide disabled children and adults with physical,emotional and social therapy through horseback riding. The Organization is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code. Basis of Presentation The fmancial statements of the Organization have been prepared on the accrual basis.Included in the Organization's financial statements are the accounts of the Women's Auxiliary,an organization that serves as a community support group for the Organization and the individuals it serves. The Organization follows the requirements of Statement of Financial Accountings Standards(SFAS)No. 117,Financial Statements of Not-For-Profit Organizations. Accordingly,the Organization is required to report information regarding its financial position and activities according to three classes of net assets: Unrestricted Net Assets—net assets that are not subject to donor-imposed stipulations. Unrestricted net assets may be designated for specific purposes by the Board of Directors. Temporarily Restricted Net Assets—net assets that are subject to donor-imposed stipulations that will be met by the occurrence of a specific event or the passage of time. When a donor restriction expires,temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Examples of restrictions include horse acquisition,scholarships or equipment. Permanently Restricted Net Assets—net assets required to be maintained in perpetuity, due to donor-imposed restrictions with only the income used for general or specific purposes. In 1994, the Organization received$3,000 designated for the purpose of creating an endowment fund.All future income generated by the fund is unrestricted. Cash and Cash Equivalents Cash equivalents consist of highly liquid investments with an initial maturity of three months or less. Investment Securities The Organization follows the requirements of SFAS No. 124,Accounting for Certain Investments Held by Not-for-Profit Organizations. Under SFAS No. 124, investments in marketable securities with readily determinable fair values and all other investments in debt securities are reported at their fair values in the statement of fmancial position. Donated securities are recorded at their fair market value at the date of gift. Gains and losses are included in the statement of activities. EQUEST NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2005 AND 2004 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(continued) Accounts Receivable Accounts receivable relate to session fees due from riders and are reported on the Organization's statements of financial position net of any allowance for doubtful accounts. The allowance for doubtful accounts is provided based on management's judgment, including factors such as payer type and prior collection history. The Organization writes-off accounts receivable when they become uncollectible, and payments subsequently received on such receivables are credited to the allowance for doubtful accounts. Property,Horses and Equipment Property,horses and equipment are recorded at cost if purchased or at estimated fair value at date of donation,if donated.Horses that are donated are recorded at appraised value or$500 if not appraised and depreciated over an estimated useful life of three years.Depreciation is computed based on expected useful lives ranging from 2 to 40 years. Maintenance,repairs and minor replacements are charged to operations as incurred;major replacements and improvements are capitalized.The cost and accumulated depreciation of property retired or sold is removed from the respective accounts and gains and losses are included in the statements of activities. The Organization reports gifts of property,horses and equipment as unrestricted support unless explicit donor stipulations specify how the donated assets must be used. Gifts of long-lived assets with specific restrictions that specify how the assets must be used and gifts of cash or other assets that must be used to acquire long-lived assets are reported as restricted support. Absent explicit donor stipulations about how those long-lived assets must be maintained,the Organization reports expirations of donor restrictions when the donated or acquired long-lived assets are placed in service. The Organization received in-kind donations of property,horses and equipment with an estimated value of approximately$12,100 in 2005 and$4,500 in 2004. Deferred Revenue Deferred revenue represents prepaid rider fees and is recognized in the period earned. Contributions Contributions are recognized as revenue at fair value at the time the contribution or unconditional promise to give,net of estimated uncollectible amounts,is received. All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts that are restricted for future periods or for specific purposes are reported as temporarily or permanently restricted support, and they increase those net asset classes. When a donor restriction expires,that is,when a stipulated time restriction ends or donor restriction is met,contributions are reported as net assets released from restrictions in the statement of activities. Pledtes Unconditional promises to give,or pledges,which are expected to be collected within one year are recorded as contribution income at net realizable value when the pledge is made. Unconditional pledges that are expected to be collected in future years are recorded in contribution income at an amount that approximates the present value of their estimated future cash flows. EQUEST NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2005 AND 2004 NOTE A—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(continued) Donated Services Donated services are reflected as contributions with offsetting expenses in the accompanying financial statements and are recorded at their fair market value at the date of receipt or the fair value of the service rendered. In accordance with SFAS No. 116,Accounting for Contributions Received and Contributions Made,the Organization recognizes donated services as those that(a)create or enhance non-fmancial assets or(b)require specialized skills, are performed by people with those skills and would otherwise be purchased by the Organization if not provided by donation. A significant amount of services not meeting the requirements for recognition in the financial statements have been contributed by volunteers towards the general operation and success of the Organization. During fiscal 2005 and 2004,respectively, $3,480 and$3,804 of donated services meeting these requirements for recognition in the fmancial statements was received. The services were primarily related to hospitality and horse burial in 2005 and printing,horse care and tree trimming in 2004. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures.Accordingly,actual results could differ from those estimates. Reclassifications Certain 2004 amounts were reclassified to conform to the 2005 presentation. NOTE B—ACCOUNTS RECEIVABLE Changes in the Organization's allowance for doubtful accounts are as follows for the years ended December 31,2005 and 2004: 2005 2004 Beginning balance $ 3,657 $ 3,511 Bad debt provision 4,898 5,574 Accounts written off (3,657) (5,428) Ending balance $ 4,898 $ 3,657 EQUEST NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2005 AND 2004 NOTE C—PLEDGES RECEIVABLE In 2004,the Organization began a pledge program,with pledges being receivable over periods of up to five years. As of December 31,2005 and 2004,the expected future cash receipts from these pledges were as follows: 2005 2004 Due in one year or less $ 54,900 $ 26,500 Due after one year through five years 139,500 79,500 194,400 106,000 Less allowance for uncollectible pledges (1,900) - Less unamortized discount ranging from 2.81%to 4.20% (21,115) (10,257) $ 171,385 $ 95,743 The Organization has identified two pledges that do not appear collectible and has fully reserved for these pledges. The Organization does not anticipate any other uncollectible amounts due to its relationships with and creditworthiness of the donors. NOTE D—NOTE PAYABLE-LINE OF CREDIT On March 15,2004,the Organization secured a line of credit from an unaffiliated commercial bank. The Organization may draw on the line of credit up to$150,000. Closing costs totaling$3,413 were rolled into the principal amount outstanding. Amounts borrowed incur interest at the Prime Commercial Lending Rate plus two percent,but never less than seven percent. Interest,which is payable monthly, totaled$3,647 for 2005 and$4,229 for 2004. The average interest rate during 2005 was 7.4%and 7% during 2004.This line of credit is secured by deed of trust for 14.26 acres of land at 3800 Troy Road, Wylie,Texas. Under the original agreement,the unpaid principal balance was payable by March 15,2005,however,the note was extended until March 15,2006. No other terms of the line of credit were changed from the previous agreement. In June 2005,the Organization paid off the remaining unpaid principal and interest on the line of credit. NOTE E—LONG-TERM DEBT At December 31,2005,the Organization was obligated to an unaffiliated commercial bank for a mortgage note payable at an interest rate of 7.75%. The note is secured by a modular home. Monthly principal and interest payments are$430 over fifteen years. Principal maturities are as follows: Maturities in 2007 $ 2,977 Maturities in 2008 3,210 Maturities in 2009 3,474 Maturities in 2010 3,753 Maturities in 2011 and later 15,936 EQUEST NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2005 AND 2004 The original note was dated March 15,2002,with all remaining principal and interest due on March 15, 2005. On March 15,2005,the loan's maturity was extended to March 15,2015. No other terms of the mortgage note were changed from the previous agreement. NOTE F—RETIREMENT PLAN The Organization adopted a profit sharing plan under Internal Revenue Code 401(k)effective January 1, 2000.Eligible employees who have completed one year of service are allowed to contribute not less than three percent(3%)of their compensation to the plan.Total deferrals for each participant may not exceed $14,000($13,000 in 2004),and,for participants over age 50,an additional"catch up"amount of$4,000 ($3,000 in 2004)is allowed.The employer may make a matching contribution equal to one percent(1%) for the first 3%of each participant's salary deferral.For the years ended December 31,2005 and 2004, the Organization's matching contribution was$2,297 and$1,608,respectively. NOTE G—CONCENTRATIONS OF CREDIT RISK Financial instruments,which potentially subject the Organization to concentrations of credit risk,consist of demand deposit accounts,money market accounts,accounts receivable and pledges receivable.The Organization places its temporary cash and money market accounts with credit worthy,high quality fmancial institutions.As of December 31,2005 and 2004,all of the Organization's bank accounts were covered by the FDIC and the investment account was covered by the SIPC. Credit risk with respect to accounts receivable is considered low due to relatively small balances,and the credit risk on pledges receivable is low due to the creditworthiness of the donors. NOTE H—CONTINGENT LIABILITIES In August 2003,the Organization entered into an operating lease for commercial office space. The space became unsuitable due to structural and repair issues and was vacated in January 2004. The landlord attempted to collect the remaining lease amount,and in July 2004 the Organization offered to settle the matter. There has been no correspondence with the landlord since that time to the date of this audit report. Due to the circumstances surrounding the abandonment of the space and the lack of communication from the landlord,management feels that payment on this lease is neither probable nor estimable;therefore,no provision has been provided in the 2005 and 2004 fmancial statements. The Organization is subject to claims that may arise in the ordinary course of its operations. In the opinion of management, such claims,net of insurance,will be resolved without material adverse affect on the Organization's fmancial position or results of operations. NOTE I—GOING-CONCERN The Organization incurred a substantial loss from operations in 2003 following losses in the previous fiscal year. In 2004,the Organization received a large contribution,representing 20%of total contributions for 2004,from a foundation and secured the previously mentioned line of credit,both of which improved the Organization's liquidity. Additionally,the Organization has implemented cost- cutting measures and has increased fundraising activities to slow the trend of losses and improve operating results. In 2005 the Organization received a large donation from a single donor,representing 40%of total contributions,and paid off the unpaid principal and interest outstanding on the line of credit. Due to the actions taken in 2004 and the continuation of these activities in 2005,operating results have improved and management feels that the Organization has the ability to continue as a going-concern. ��-.t....�-. .....,......b.,., .. ...�....... ...,..... i......b.,.� a v. i wi. 1 us*. t vt ✓ Equest Budget Overview: 2007 Budget - FY07 P&L January-December 2007 Total Income 1401 Donations 1402 Annual Fund Donations 1401-02 Triple Crown Pledges 76,000.00 1402-03 Board of Directors Gifts 10,000.00 1402-04 Staff Gifts 2,000.00 1492 Mail Solicitation 75,000.00 Total 1402 Annual Fund Donations 163,000.00 1405 Unsolicited Individual Donations 1401-01 General Public-Unsolicited 30,000.00 Total 1405 Unsolicited Individual Donations 30,000.00 1410 Corporate Donations 1410-01 Corporations 25,000.00 Total 1410 Corporate Donations 25,000.00 1420 Foundation Donations 1420-05 Foundations-Temp Restrict Donations 100,000.00 Total 1420 Foundation Donations 100,000.00 1425 Clubs&Organizations Donations 1425-01 Junior League Grant 32,000.00 1425-02 Clubs&Organizations 30,000.00 Total 1425 Clubs&Organizations Donations 62,000.00 1429 Special Classification Donations 1401-03 Adoption 11,000.00 1401-04 Memorials&Honorariums 12,000.00 1401-05 Carrot Club 2,000.00 1425-03 Family Association 8,000.00 Total 1429 Special Classification Donations 33 000.00 Total 1401 Donations 413,000.00 1430 Fees for services 1430-02 Theraputic riding 106,000.00 1430-05 Hippotherapy fees 75,000.00 1430-06 Driving payment 1,200.00 1430-07 Schooler Fee 1,000.00 Total 1430 Fees for services 183,200.00 1440 Special Services 1440-01 Volunteer riding lessons 20,000.00 1440-11 Instructor training services 30,000.00 Total 1440 Special Services 50,000.00 1450 Special events 1450-00 Ridefest 1450-01 Ridefest-Donations 70,000.00 Total 1450-00 Ridefest 70,000.00 1450-03 Christmas Open House 1,500.00 1450-05 Polopalooza 20,000.00 1450-06 North Texas Hunter Jumper 8,000.00 1450-07 For Goodness Sake 15,393.00 1450-13 Special Olympics 7,000.00 1450-14 Chisolm Challenge 4,000.00 1450-18 Traveling Shows 4,000.00 https://accounting.quickbooks.com/c7/v16.625/90252254/reports/execute?rptid=90252254-BUDGET 0... 4/20/2007 LUU,V.'.JVl+l V IL,VV. GV V/ LUU61.1.- 1' 1V/ 1(. .L 1aE, .) Total 1450-25 25th Anniversary Celebration 15,000.00 1450-42 Seminars 6,000.00 1497 Spring Horse Show 1497-01 Registration-Spring Horse Show 1,500.00 Total 1497 Spring Horse Show 1,500.00 Total 1450 Special events 152 393.00 1460 Misc.Income 1460-01 Other income-stall rental 2,800.00 1460-02 Other income-Store Sales 8,000.00 1460-04 Other Income-Bracelets 50.00 Total 1460 Misc.Income 10,850.00 1480 Summer Camp Income 1489-01 Instructor Camp 7,200.00 1489-03 Drill Camp 3,600.00 1489-04 Lutheran Camp 14,000.00 Total 1480 Summer Camp Income 24,800.00 1490 Women's Auxiliary 1490-10 Women's Aux-Luncheon 50,000.00 Total 1490 Women's Auxiliary 50,000.00 1494 Temp Restrict Donation Fulfill 60,000.00 1499 Moon&Stars Gala 250,000.00 Total Income $1,194,243.00 Gross Profit $1,194,243.00 Expenses 1500 Cost of Raising Funds 1501 Cost of Raising Funds-Individual Donations 1501-99 Misc Costs of Raising Funds 1,000.00 1592-01 Mailings 1592-02 Mailing#1 2,700.00 1592-04 Mailing#3 2,460.00 1592-10 Newsletter#1 2,000.00 1592-11 Newsletter#2 2,000.00 Total 1592-01 Mailings 9,160.00 1592-15 Carrot Club Expenses 300.00 Total 1501 Cost of Raising Funds-Individual Donations 10,460.00 1525-03 Family Association 3,000.00 1550 Cost of Raising Funds-Special Events 1550-01 RideFest 16,000.00 1550-03 Equest x-mas open house 100.00 1550-04 The Moon&Stars Gala 67,000.00 1550-05 Polopalooza 6,000.00 1550-06 Hunter/jumper 2,100.00 1550-25 25th Anniversary Celebration 15,000.00 1597 Spring Horse Show 1,600.00 Total 1550 Cost of Raising Funds-Special Events 107,800.00 1560 Cost of Raising Funds-Miscellaneous 1560-02 T-shirt purchase 5,000.00 Total 1560 Cost of Raising Funds-Miscellaneous 5,000.00 1590 Women's Auxilliary expenses 25,000.00 1594 Seminars 1,400.00 Total 1500 Cost of Raising Funds 152,660.00 1600 Program costs 1607 Horse maintenance https://accounting.quickbooks.com/c7/v16.625/90252254/reports/execute?rptid=90252254-BUDGET 0... 4/20/2007 V V vl Y1%,Vt.. 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Total 1607-01 Health 15,000.00 1607-02 Hay 22,000.00 1607-03 Shavings 18,500.00 1607-11 Feed 16,500.00 1607-12 Farrier 26,000.00 1607-19 Miscellaneous 1,000.00 Total 1607 Horse maintenance 99,000.00 1630 Direct Program costs 1630-01 Horse Purchase Expense 10,000.00 1630-05 Hippotherapy Services 53,000.00 Total 1630 Direct Program costs 63,000.00 1640 Costs of Special Services 1640-11 Instructor Training 7,000.00 1640-13 Special Olympics 7,000.00 1640-14 Disabled ChallengeCupChamp 1,600.00 1640-18 Special Shows 500.00 1640-37 Volunteer Awards Celebration 3,000.00 Total 1640 Costs of Special Services 19,100.00 1650 PR and Related-Program 1650-01 Salaries and Wages 237,177.00 1650-02 Salaries-hourly 26,500.00 1650-04 Salaries-Substitute for others 4,066.00 1650-05 Taxes,payroll 28,700.00 Total 1650 PR and Related-Program 296,443.00 1655 Other Personnel Costs-Program 1655-01 401K Plan-Program 1,700.00 1655-02 Insurance-medical 65,000.00 1655-03 Insurance-workers'comp. 2,000.00 1655-04 Professional development 10,000.00 1655-06 Contract Labor Program(notComp 21,000.00 1655-08 Volunteer-recruit/retain 3,000.00 1655-09 Recruiting/Retention-Employees 500.00 Total 1655 Other Personnel Costs-Program 103,200.00 1660 Facilities-Program 1660-02 Utilities 36,000.00 1660-03 Janitorial service 3,400.00 1660-04 Telephone 10,000.00 1660-05 Cell Phones 500.00 1660-06 Computer Expense 6,000.00 1660-11 Facility maintenance 60,000.00 Total 1660 Facilities-Program 115,900.00 1665 Operating Expense-Program 1665-01 Office supplies and expense 4,000.00 1665-02 Program supplies 3,500.00 1665-05 Postage 13,000.00 1665-06 Office EQ Rental/Repair 7,000.00 1665-07 Shipping-Program 1,500.00 1665-09 Miscellaneous 3,000.00 1665-10 Entertainment 300.00 Total 1665 Operating Expense-Program 32,300.00 1667 Other Oper Exp-Program 1667-01 Palm Harbor Interest Exp#11008854 3,000.00 1667-02 LOC Interest Exp#22010905 2,500.00 Total 1667 Other Oper Exp-Program 5,500.00 https://accounting.quickbooks.com/c7/v16.625/90252254/reports/execute?rptid=90252254-BUDGET 0... 4/20/2007 1\GpU1 L. L,UUg'GL \J VCI VIGW. GVV/ I)UUgGL- r I V i r(X.L rage `t UL J Total 1670 Auto Related-Program 1670-01 Facility gasoline 4,000.00 1670-02 Mileage reimbursement 2,000.00 1670-03 Tolls and Parking 200.00 1670-05 Auto Repair 4,000.00 1670-07 Insurance-auto liab. 4,000.00 Total 1670 Auto Related-Program 14,200.00 1672 Equipment-Program 1672-01 Tack Purchases 2,000.00 1672-05 Equipment rental 3,000.00 1672-06 Tack&Saddle Eq Repair 1,000.00 1672-08 Facility EQ Repairs-Program 2,000.00 Total 1672 Equipment-Program 8,000.00 1674 Insurance-Program Related 1674-01 Insurance-general liab. 11,000.00 1674-02 Insurance-property/casualty 11,000.00 Total 1674 Insurance-Program Related 22,000.00 1676 Legal and Professional-Program 1676-01 Accreditation and dues 3,000.00 1676-02 Accounting 15,000.00 Total 1676 Legal and Professional-Program 18,000.00 Total 1600 Program costs 796,643.00 1700 General and adminstrative exp. 1750 PR and Related-Admin 1750-01 Salaries-administrative 199,440.00 1750-02 Bonuses 5,000.00 1750-05 Taxes,payroll 15,000.00 Total 1750 PR and Related-Admin 219,440.00 1755 Other Personnel Exp-Admin 1755-01 401 K Plan 3,500.00 1755-03 Insurance-workers'comp. 3,000.00 Total 1755 Other Personnel Exp-Admin 6,500.00 1765 Operating Exp-Admin 1765-01 Office supplies and expense 1,500.00 Total 1765 Operating Exp-Admin 1,500.00 1767 Other Operating Exp-Admin 1767-03 Credit Card Charges 6,000.00 1767-04 Bank charges 1,000.00 1767-05 Payroll Service 2,500.00 1767-06 Penalties 2,000.00 1767-07 Bad debt 1,500.00 Total 1767 Other Operating Exp-Admin 13,000.00 1774 General Insurance 1774-04 Insurance-officer/director 3,500.00 Total 1774 General Insurance 3,500.00 1776 Legal and Professional-Admin 1776-03 Legal 1,000.00 Total 1776 Legal and Professional-Admin 1,000.00 Total 1700 General and adminstrative exp. 244,940.00 Total Expenses $1,194,243.00 Net Operating Income $0.00 https://accounting.quickbooks.com/c7/v 16.625/90252254/reports/execute?rptid=90252254-BUDGET_O... 4/20/2007 1\VeVI L. LLLLLgVL V V Vi v lV vv. GVV/ 1-)UUb'GL- 1 1 V/ 1cwl.i rage ) 01 J Total Net Income $0.00 Friday,Apr 20,2007 02:02:20 PM GMT-5-Accrual Basis https://accounting.quickbooks.com/c7/v16.625/90252254/reports/execute?rptid=90252254-BUDGET 0... 4/20/2007 i0 '''''V• . Equestrian , : 7. . , . r ' -- 4 Equest Therapeutic , Horsemanship ` ... • ANNUAL '`` J REPORT - `'' ; 2006 Equest is an internationally recognized .` nonprofit organization that provides therapy / �' '. ' :1i= it t• t- with horses 1 i.F '` «for children 4 ¢_' and adults with all types 11‘ r . . of disabilities and learning i. iitz, differences. • Dear Friends, Families, Volunteers and Board Members of Equest, "� � 2005 was a very exciting year for Equest. We received a large gift which enabled us to move ahead actively. That was coupled with an outstanding Gala. In addition, the riding program was filled to capacity and we were �� � able to attend many shows with great results from our riders. ,' - Equest is very proud to have excellent audit reviews. This is to assure - everyone that the time, effort and funds you put into Equest are used to achieve the mission which is `providing therapy with horses to children and adults with all types of disabilities and learning differences". 3 4 Thank you to you all for making Equest possible. . a Sincerely, Rider Statistics for 2006 Total of 392 rider slots filled by 205 individuals Wendy Vandermeer Kay Marsh Green 671 client hours of President, 2006 Executive Director Hippotherapy provided 181 individuals participated in Group lessons Donors 23 individuals participated in semi-private lessons —Over$250,000— Kevin&Kyle Witt Memorial Found. Mrs.Shirley Haspel Ms.Lynn Hobgood Mr.and Mrs.Frank M.Hall Mary Kay Foundation Mr.and Mrs.Steven Hays Hoffen Foundation 14 individuals participated —$15,000$50,000— Ms.Christine McGuire Mr.and Mrs.David Henry Mrs.Kay Hoon Mr,and Mrs.Bill Blake Mr.and Mrs.Jonathan Pace Mr.Ben Hustis Dr.and Mrs.Eugene Hunt in private lessons Mr.Bert Headden Mr.and Mrs.Rick Slaven Mr.and Mrs.Paul Hyde Mr.and Mrs.David Hunt 2 individuals participated in Junior League of Dallas Tekelec Mr.Shayne Johnson Mr.Tom Jamesp p Wal-Dot Foundation Temple-Inland Foundation Mr.Richard N.Jowitt Mr.and Mrs.Mark Johansen drivinglessons Mr.and Mrs.Charles J.Wyly Mr.and Mrs.Gillis Thomas Ms.Susan King Mr.and Mrs.Ben D.Johnston —$10,000-$14,999— Urban Edge Developers,Ltd. Ms.Donna Lafreniere Mrs.DiAnn Johnston Kohl Foundation r —$1,000-$1,499— Mr.and Mrs.Mark Linane Mr.and Mrs.Virgil Jones Pavestone Amegy Bank Mr.Roger Lindsey Miss Nona K.Kilgore Gender breakdown: Mr.and Mrs.Michael Petty Browning Oil Company,Inc. Mabe-Canyon Ranch,LTD Ms.Kathleen M.Knight U.S.Risk,Inc. Clearview Properties,Lp Ms.Mary Martin Mr.and Mrs.Michael Maberry 49%male 51% female —$5,000-$9,999— Ms.Heidi DeWitt Maverick Capital Charities Mr.James Mabrey Mr.and Mrs.John Albers Mr.Douglas J.Dobbs Mr.and Mrs.John T.McCafferty Mr.and Mrs.Sam B.Manning Mr.Kenneth Banks Mr.Jack R Dugan Mr.and Mrs.Herbert McJunkin,Jr. Mr.and Mrs.David Martineau Ms.Christen Leigh Cabe Ms.Ann Duncan Meritage Corporation MD On Call Age breakdown: Duda Family Foundation Mr.and Mrs.Stephen D.Good Mr.and Mrs.R.H.Pickens Mr.Stephen Mercer Ed Haggar Family Foundation Mr.and Mrs.Tony Green Plano Early Lions Club Charities,Inc Mr.and Mrs.Gerald Miller Age ranges (2yr5.-78) Mr.Don W.Hodges J.M.Haggar,Jr.Family Foundation Mr.and Mrs.Loyd W.Powell Ms.Margaret Mooney Mr.Allan Neustadt Mr.and Mrs.Richard K.Kneipper Preston North Lion's Club Mr.Jason Moser 2-12 years 90 North Texas Hunter Jumper Club Knights of Columbus Mr.and Mrs.Alan Raynor Mr.and Mrs.Larry Moser 13 1 g years 59 Ms.Susan Schwartz Mr.and Mrs.Eric Liepins Republic Beverages Mr.and Mrs.Stephen Mut Mr.Briggs Todd Marsh&McLennan Companies Rocky Mountain Chocolate Factory Mr.Jon Napper 19-45 years 49 Ms.Christi Carter Urschel Mr.and Mrs.Brian Mason Mr.and Mrs.Tracy Rowlett Mr.and Mrs.Timothy Novay Women of Saint Michael's Church Mr.and Mrs.Steve McCown Mr.and Mrs.Jack Stewart Office Imaging Solutions Central Corp. 46+years 7 —$2,500-$4,999— Mrs.Dorothy Middleton Ms.Donna M.Stiles Mr.and Mrs.Dennis Parravano Alpha Nu Sorority Mr.and Mrs.Tom Mills Mr.and Mrs.Jim L.Turner Mr.and Mrs.Anthony F Pellegrini Mr.and Mrs.Steve Barnett Mr.and Mrs.Ross Perot,Jr. Mr.and Mrs.John Wilson Ms.Edith Ray Sports Riding Breakdown BFG,Inc. Roy Gene&Pamela Evans Found. —$250-$499— Dr.and Mrs.W.Steves Ring Mr.and Mrs.Tom Black Speedway Children's Charities Mr.Max Dahlgren and Ms.Mary Barnes Ms.Doris M.Rutgers Riding breakdown (see Ms.Nancy Carter Ms.Cynthia S.Thomas Mr.and Mrs.Fred Baron Dr.and Mrs.John Secor Mr.Kevin Cloud Mrs.Mary B.Valentine Baron&Budd Ms.Ann Sentilles previous report for Mr.and Mrs.Don Conlon Drs.John and Wendy Vandermeer Mr.Anthony P.Bergerson Mr.and Mrs.J.G.Smith l deSCr tlOn of levels) Embrey Family Foundation Mr.and Mrs.William L.Wolf Mr.and Mrs.Leon R.Best Ms.Merrie Spaeth p Mr.and Mrs.Robert M.Farrell —$500-$999— Mr.and Mrs.Lloyd Best State Fair of Texas Ms.Donna G.Fletcher Mr.and Mrs.Danny Allen Mr.and Mrs.Gene Bishop Mr.and Mrs.Gary Stolbach Therapy 35 Mr.and Mrs.John B.Gunn Dr,and Mrs.Kenneth Aitshuler Mr.and Mrs.Garrett Boone Mr.and Mrs.John T.Stuart,III Level 1 44 HSD Charitable Trust Another Bad Deal Mr.and Mrs.Neal Bright Tarrant County Vet Association Quest Capital Management Inc. Mr.and Mrs.Win Bell Mr.and Mrs.Gary Brown UCT Council No.62 Level 2 81 Mr.and Mrs.David A.Shuttee Mr.and Mrs.Mitchell Bell Mr.and Mrs.Lonnie Brown Mr.and Mrs.David Vandermeer T.C.Lupton Jr.Family Foundation Mr.Richard Blaylock Ms.Deborah Carson Mr.David Watson Level 3 22 Ms.Terry Thornton Mr.Theodore J.Blomberg Mr.James Coleman,Jr. Dr.and Mrs.David Webb Mr.and Mrs.Mike Wright Mr.and Mrs.Paul Botkin Mrs.Mary McDermott Cook Ms.Joan Weil Level 4 13 —$1,500-$2,499— Mr.Bryon Brannies Mr.and Mrs.Don Daseke Mr.and Mrs.Jack Wentz Level 5 l 5 Mr.and Mrs.Roland Bandy Mr.William Carr Mr.and Mrs.Mark Davidson Mr.Robert J.Widmer,Jr. BarnettlWest Custom Homes Cecile Curlin Autrey Ham Bluebonnet Ms.Patricia Deason Winston Management Partners,LP zSOm •e rid participate in Mr.Baxter and Dr.Stark Mr.and Mrs.Robert Chapman Mr.Artemio Dela Vega Mr.James Woolley Mr.and Mrs.Steve Bolewine Ms.Jeanne Marie Clossey Mr.and Mrs.Jack Dowd Mr.Gordon Youngblood hippotherapy and sports Mr.and Mrs.Russell W.Budd Mr.and Mrs.John T.Cody,Jr. Miss Julie W.Dyess —$100-$249— pp py p Ms.Barbara Coffman Miss Margaret McGill Cowling Mr.and Mrs.AzmatAdham el-Effendi Mr.and Mrs.George Adams riding) Mr.Joe M.Dealey,Jr. Mr.and Mrs.Robert H.Dedman,Jr. Mr.and Mrs.Dwight Emanuelson Mr.and Mrs.Dave Andres Mr.and Mrs.Greg England Dickman Davenport Mr.Phillip England Ms.Charlotte Arnold Mr.Jim Ferguson Mr.and Mrs.Rolando Espinosa Mr.and Mrs.Douglas R.Evans Ms.Mary Lynn Bangs For Goodness Sake!Inc. Mr.and Mrs.Bob Farrow Mr.and Mrs.Peter Foster Mr.and Mrs.Fred Bangs Ms.Natalie Godwin First Presbyterian Church of Allen Mr.David Franklin Mr.and Mrs.Lin E.Barbee Godwin Gruber,LLP Mr.and Mrs.Randall Fojtasek Goodman Land Advisors,LTD Mr.and Mrs.David Barbour Mr.and Mrs.Hawkins Golden Mr.and Mrs.James B.Francis,Jr. Ms.Harriet Halsell Mr.and Mrs.John Bartling Mr.and Mrs.Charles Hodges Mr.Jason Goodman Mr.and Mrs.David Hardenbergh Mr.and Mrs.Charles Bartush '^hn Hancock Financial Mr.and Mrs.Bryant M.Hanley,Jr. Mr.Jason Harlow Ms.Elena Bartzat and Mrs.Edmond Kennedy Harrison,Walker&Harper Ms.Margie Hegi Mr.and Mrs.Raymond Battalora Riders represent the followingMs.Jean C.Beasley Mr.Harvey N.Michaels Mr.and Mrs.Art Babb Mr.Darrell Henderson p Ms.Barbara E.Binion Mr.and Mrs.John Moeller Mr.Stanley Ballard Mr.and Mrs.Arthur Hensley,II counties: Mr.Charles Blaylock Mr.and Mrs.W.Bruce Monning Mr.and Mrs.Goeffrey Baltzer Ms.Marjorie P.Heres Ms.Errett Bozarth Mr.William Moore Ms.Cynthia T.Barnett Ms.Judith Hider Collin,Dallas,Ellis, Kaufman, Ms.Donna Brockie Morold&Associates Mr.Edward Barrett Mr.and Mrs.Charles Hill Grayson,Harris,Hopkins, Dr.Elisabeth Brockie Mr.and Mrs.Terence M.Murphy Miss Adrianna Beaudette Ms.Pamela Hiller y p Ms.Kristie Brown National Foundation for Philanthropy Ms.Jan Beckman Miss Clyda Hilliard Rockwall,Tarrant. Mr.and Mrs.Alan Brown Mr.and Mrs.Charles Newkirk Mr.and Mrs.Craig Belew Mr.and Mrs.Homer Phil Hine Mr.and Mrs.Bob Buchanan Mr.and Mrs.Ralph Nolan Mr.Michael Benatar Ms.Martha K.Hoff Mr.and Mrs.F.T.Buell Mrs.Ben Odom Ms.Laureen Benatar Mr.Justin Hoover Mr.and Mrs.Robert C.Butterfield Mrs.Pat O'Neal Mr.and Mrs.Rob Benatar-Lewin Mr.and Mrs.Doug Howell Disabilities represented: Mr.Robert Byrd Ms.Samantha Daman Ms.Vicki A.Benton Ms.Dorothy L.Huffhines ADHD,Autism/Sensory, Dr.and Mrs.Errol J.Candy Palo Verde Oil L.P. Mr.and Mrs.Steven T.Berryman H.T.Huffman Mr.and Mrs.Richard W.Carlson Mr.and Mrs.Jack W.Parker,Jr. Bestway Carpet&Fabric Care Hulsebos Saddlery Integration Disorders, Cerebral Mr.Jim Cartier Mr.and Mrs.Paul Pavlov Mr.and Mrs.Nicholas Birchum Ms.Carol Hunter Pals Traumatic Brain Injury/ ChapterAW PEO Texas Mr.and Mrs.Gary W.Pearson Mr.and Mrs.Robert Bounds Miss Christine Hursh Y> Mr.Jason D Clark Mr.and Mrs.Robert Pedrolie Mr.and Mrs.Henry Bradanini Ms.Jordan Ann lliya Closed Head Injury, Hearing Mr.and Mrs.David Coffey Ms.Sue Penman BRG Research Services,Inc. Ms.Patricia Jacobson Mr.and Mrs.Jan Collmer Mr.and Mrs.John G.Penson Ms.Adeline Brown Mr.and Mrs.Richard Janesko Impaired,Learning Disabled, Mr.and Mrs.Roger Corley Mr.Mike Pettit Mr.and Mrs.David Bubas Ms.Eileen Johnson Mental Retardation/Cognitive, Mr.and Mrs.Jay C.Counts Mr.and Mrs.John Pierce Bert and Jeff Bueno Mr.Stephen A.Johnson Mr.and Mrs.Christopher Crisman Mr.and Mrs.Joel Pike Ms.Georgianna Busboom Mr.and Mrs.Raymond Jowers Disability,Developmental Delays Ms.Barbara Hunt Crow Ms.Kay Pitts C.W.A.-AFL-CIO Ms.Anna Karintis (global and pervasive),Fragile X Mr.and Mrs.Dan Cullum Mr.and Mrs.William Pollock Mr.and Mrs.Robert C.Caldwell Ms.Elizabeth Kellogg Mr.Greg W.Curry Ms.Helen L.Poorman Ms.Taledra Campbell Mr.and Mrs.Jacques I.Kiere Syndrome,Spina Bifida, Ms.Joan Curtis Mr.and Mrs.Dale R.Pressler Ms.Mable Campbell Mr.and Mrs.Bobby Kimbrell Hemiplegia/Paraplegia/Paralysis, Mr.Michael Daly Proud Meadows,LLC Ms.Rosa Cano Ms.Katherine Kincaid Miss Janet Lorraine Daum Mr.and Mrs.Joe Pyland Mr.and Mrs.David Carlin Ms.Lisa Kivett Speech Impairments,Visual Mr.and Mrs.Al Delgado Mr.and Mrs.Grier Raggio Mr.and Mrs.Web Carr Mr.David W.Klausing Impairments,Hydrocephalus, Ms.Mallori Delozier RCN Interest L.P. Mr.and Mrs.Steve Casey Ms.Kathy Konrad PMrs.Paula Dennard Ms.Anne S.Reeder Mr.and Mrs.Ernesto Castellon Ms.Robin Kosberg Down Syndrome,Stroke/CVA, Mr.Robert Dickerson Resource Link Corp. Dr.and Mrs.David Celella Mr.and Mrs.William A.Kramer Disorders of the Central Nervous Mr.and Mrs.Andrew Doughtie Ms.Alison Rhoades Mr.and Mrs.William Cely Mr.Henry Krauss,Jr.,O.D. Mr.and Mrs.Edward Dunn Mr.William Riley Ms.Donna Chase Ms.Nan Kreeger System(e.g.,Ataxia,Multiple Mr.and Mrs.W.Robert Dyer,Jr. Ms.Diann Roberts Mr.and Mrs.Robert Clary Ms.Pamela Lafler Mrs.Bert L.Ehrmann Mr.and Mrs.Randolph W.Robinson Mr.and Mrs.Dee Claybrook Mr.George Lancaster Sclerosis) Ms.Ann Eisemann Mr.and Mrs.Joel Robuck Mr.Gerald Coffey Mr.and Mrs.Sidney Lande Mr.and Mrs.Jeffrey Eleazer Mr.and Mrs.Ryan Rommel Ms.Oma Conn Ms.Rachel Lantz Emergistaff&Associates Mr.and Mrs.Richard J.Rosenberg,Jr Mr.Jim Cook Mr.and Mrs.Steve Leek Scholarships awarded in Mr.and Mrs.Craig Evans Ms.Maureen Rydell Mr.John Cook Ms.Monica L.Leek p Ms.Doris Everett Dr.Ericka Sample,DDS,PA Mr.and Mrs.Randy Courtney Ms.Deb Lewin 2006: Ms.Jonelle Faulkner Schepps Dairy Mr.and Mrs.GL Craig Mr.Scott Litke Mr.and Mrs.Robert Fazen Mr.and Mrs.Karl B.Schmalz Ms.Dana Crespo Mr.and Mrs.James H.Lockhart (based on financial need) Mr.and Mrs.Joe Fechtel Mr.David Schultz Ms.Bernice Crisamore Mr.Julio Lopez Mr.Alan Feltman and Dr.Arlene Jacob Dr.and Mrs.Leslie H.Secrest Mr.and Mrs.Geoffrey Crowley Ms.Joanna Lotridge 21 sports riding Mr.Charles Fletcher Ms.Debbie Settler Mr.and Mrs.Ramiro Cuevas Mr.and Mrs.Randall L.Lunz Ms.Libby Flora Mr.and Mrs.Tom Shanley Miss Kaitlin Davis Madison Communities LTD 34 hippotherapy Mr.and Mrs.Scott Flowers Dr.Peter S.Sherrod Miss Melissa Davis Mr.and Mrs.Peter Manno Mr.and Mrs.Frederick Fowler Mr.and Mrs.Bob Simmons Mr.and Mrs.Richard Davis Mr.and Mrs.Don Marquis All riders are subsidized as Ms.Jill Frazee-Eitman Mr.and Mrs.Richard J.Sirchio Dr.and Mrs.Allan R.de Villeneuve Mr.and Mrs.William Martinelli the amount charged does Mr.and Mrs.Edward W.Fry,Jr. Dr.Robert H.Slagle Mr.and Mrs.James Doak Ms.Barbara F.McDaniel Ms.Debbie Fu Ms.Joanie Smith Ms.Jen Donahue Ms.Nancy J.McDowell not cover all of the expenses Mr.Kevin R.Fuller Ms.Margaret Smith Mr.and Mrs.Randall Douglass Mr.and Mrs.Jesus Mendoza 1� Mr.and Mrs.James C.Garnett Mr.Gary Soble Mr.and Mrs.Guy Duncan Mr.and Mrs.Steven C.Metzger toprovide the lessons. Mr.and Mrs.Ronald M.Geer Mr.and Mrs.Marc Sparks Mr.and Mrs.Bill Dunne Miss Brenda Alva Migliazza Ms.Joan Germany St.Andrews United Methodist Ms.Allison Elias Mr.Howard Miller Ms.Katherine Gibson Mr.and Mrs.Patrick Steele Mr.and Mrs.Stephen Elkins Ms.Emily Mitchell Mr.Derrick Goodman Mrs.Paul F.Steinhoff,Jr. Mrs.Robert Engstrom Mr.and Mrs.Jess Moore Ms.Denise Green Ms.Kathrin Sterling Ms.Judy Ernst Mr.Glenn Morales Mr.and Mrs.Guy Griffeth Ms.Frannie Stewart Ms.Sheree Ewing Ms.Jennie Morris Revenue percentages Mr.and Mrs.Malcolm Gudis Mr.and Mrs.Marc Still Ms.Mary Farmer Mr.and Mrs.Matthew Morrison Mr.and Mrs.John Hancock Ms.Mersina Stubbs Mr.and Mrs.BD Faught Mr.and Mrs.Ron Morrison by source Mr.Glenn Hanson Mr.Paul Sullivan Mr.and Mrs.Edward Faulk Mr.and Mrs.Thomas Morrissey Mr.Lloyd Harmon Ms.Ashley Tatum Mr.and Mrs.Willard Federer Mr.and Mrs.Bill Naylor Mr.R.L.Harris Mr.and Mrs.Larry Taylor Ms.Stephanie Field Mr.Gregory D.Nelson Mr.and Mrs.Bob D.Harrison Ms.Donna Tenney Ms.Rachel I.Field Mr.and Mrs.Walter Neustadt,Jr. 23% Mr.and Mrs.Ronnie Harrison Ms.Elizabeth A.Thomas Ms.Clare Fisher Ms.Elizabeth Nix Ms.Leigh Ann Harville Mr.and Mrs.Bob Titus Mr.and Mrs.Ian Fisher Mr.and Mrs.Eric Nord Mr.and Mrs.Doug Henderson Mrs.Bebe Tucker Mr.and Mrs.Thomas Fitzpatrick Mr.and Mrs.Jeff Passmore Mr.and Mrs.James Haute] Dr.and Mrs.Gary R.Turner Mr.and Mrs.Robert Flood Mr.Andrew Paulson 43 Q Ms.Jeanne Hoffman UCT San Antonio Council No.61 Ms.Sandy Osborn Floyd Mr.and Mrs.Donald Pennau /I Mr and Mrs.Thomas R Hoover Ms.Martina Vallejo Mr.and Mrs.John L.Ford Ms.Stephanie Perez Mr.and Mrs.S.Roger Horchow Mr.Marc Vita Ms.Mary Ford Mr.and Mrs.Dale Peterson Mr.and Mrs.Frank B.Houseman Ms.Laurie Wade Ms.Dorothy Fountain Ms.Debbie Pinion Ms.Arlyne Wilson Showalter Hughes Mr.and Mrs.Lloyd E.Ward Mr.and Mrs.Ron Foxman Ms.Gigi Potter 5 Q AIInwood National Bank Mr.Rick Webster Ms.Megan Fraze Mr.and Mrs.George Potts /0Ms.Lisa Jacobs Mr.and Mrs.James Wentz Mr.and Mrs.Joseph Galletta Mr.Dennis Procailo Mr.and Mrs.Truett James Ms.Ann West GH Photography Mr.and Mrs.Manuel Rangel Mr.and Mrs.Jerry Johnson Ms.Barbara Whitted Mr.and Mrs.Tony Gibson Dr.and Mrs.Gregory Alan Redish 19Q Mr.Roy A.Johnson Mr.and Mrs.Joseph L.Williams Miss Jessica Gilley Mr.and Mrs.James Reid Ms.Katherine Kennedy Mr.and Mrs.Ron Witten Ms.Ellen Gilliam Ms.Ann Riley /Q 4Q�Q SQiQ 1% Mr.Joseph Kerr Mrs.Lona Wolfe Ms.Kara Goodloe Mr.and Mrs.Joseph Rinkevich Ms.Pat Kuenstler Ms.Alicia Wood Mr.and Mrs.Michael Leigh Grant Ms.J.Y.Robb Mr.and Mrs.Van Lane Mr.and Mrs.Stan Wright Mr.and Mrs.James M.Graves Mrs.Sandra Roberdeau Mr.and Mrs.Locke Lansford Mr.Conrad P.Zgliczynski Mr.and Mrs.Richard Gray Ms.Chelsey Roberts ®Individuals Mr.and Mrs.Scott C.Larsen Ms.Blanche Zucker Capt.and Mrs.Charles P.Grier Mr.and Mrs.Richard Robey Mr.and Mrs.Donald Lee —Up to$99— Ms.Jean Griswold Mr.and Mrs.Mark Robic I.Corporations Mr.and Mrs.Kennett M.LeForge A-1 American Insurance Services Mr.and Mrs.David Gross Ms.Bonnie Roher Ms.Lori Link Mr.Bill Abendschein Mr.and Mrs.Ronnie Gupton Mr.and Mrs.R.L.Ross ❑Foundations Mr.and Mrs.Pete Livingston Mr.Timothy Adams Mrs.Peggy Haden Mr.and Mrs.Scott Rosuck Ms.Paulette Lyman Mr.and Mrs.Robert Adams Jr. Mr.and Mrs.Dennis Haden Mr.and Mrs.Paul Rozinsky ❑Clubs & Organizations Juan Jose Macho,M.D. Mr.Dennis Allen Ms.Catherine Hallett Mr.Daniel Russell Magus Pediatric Cardiology,Inc. Mr.and Mrs.Geoffrey Allen Mr.Larry Hampton Ms.Cynthia Savelli II Fees for services Ms.Christina E.Mancuso Mr.Joe Allen and Ms.Kelly Cullen Mr.Peter J.Han Mr.and Mrs.Jack B.Schecter Marika Systems Mr.and Mrs.Steven G.Anderman Mr.and Mrs.Steve Hanna Mr.and Mrs.Larry Scheel ®Special Services Ms.Clara Martin Mr.and Mrs.Roger Anderson Ms.Margaret Hardenbergh Mr.Laurence Scheel Ms.Katrina Martinez Mrs.Ruth Andres Mr.and Mrs.John Hardy Ms.Carolena Schuette MI Special Events Mr.and Mrs.Stephen Meek Mr.and Mrs.Marc L.Andres Mr.and Mrs.Sam Harnden Mr.Fredrick C.Schultz Mr.James F.Menefee Mr.and Mrs.Randy Andrews Mrs.Betty A.Harris Mr.and Mrs.Mark Scucchi Mentor Graphics Foundation Mr.and Mrs.Jeff Arledge Miss Emily Lynne Harrison Mr.and Mrs.Seidemann Ms.Kathleen Messina Mr.Richard Arnold Mr.and Mrs.James Hayden Mr.and Mrs.Thayer Sharp Ms.Sylvia Shelton Mr.and Mrs.Roger Wilbur Estate of Betty Landrum Ms.Erin Oxford Mr.and Mrs.James Shelton Mr.Zachary Wilder Mr.Otis 0.Ferguson Mr.and Mrs.Jeff Passmore Mr.Robert L.Shelton Ms.Dawn Schmit First Presbyterian Church of Allen Ms.Carol Paterson Ms.Pam Shilling Mr.and Mrs.James Williams Mr.Isaac S.Fleischman Mr.and Mrs.Robert Pedrolie Ms.Debra Short Mr.and Mrs.Joseph Willrich Mr.Charles Fletcher Ms.Katie Peterson Mr.and Mrs.Robert Sillers Jennifer Wilson Mr.and Mrs.Scott Flowers Mr.and Mrs.Dennis Pinckard Mr.and Mrs.Larry Silverman Ms.Jo Ann Wilson Mr.and Mrs.John Floyd Mr.Mark Pollack Mr.and Mrs.Steve Simmons Mr.and Mrs.Calvin W.Winchester Ms.Megan Fraze Quail Hollow Farm/Tack Mr.Kaipo Simpson Mr.Ken Woolley Ms.Jill Frazee-Eitman Mr.and Mrs.Paul Raith Ms.Cheryl Sinko Ms.Marilou Wright Ms.Sharon H.Freeman Mr.and Mrs.Manuel Rangel Mr.and Mrs.Deepak Sircar Mr.and Mrs.Tommy Wright Mr.David Gessner Ms.Renee Raising Mr.and Mrs.Garland Smith WSI Ms.Tami Ginn Mr.and Mrs.Martin Rich Snapshots by Sheila Mr.and Mrs.Dennis Young Mr.and Mrs.Paul Gleiser Richardson Symphony Debutants Mr.Malcolm Solomon Mr.and Mrs.Ron Youngman Mr.Danny and Dr.Michelle Glover Mr.and Mrs.James E.Rutgers Mr.and Mrs.TonySouth Nikah Youree Mr.and Mrs.Stephen D.Good Ms.Naomi Scott Mr.John Seeger Mr.Paul C.Spinks Ms.Sarah Yukon Mr.and Mrs.Tony Green p Mr.Dustin Harris Ms.Lynn Shaffer Mrs.Nikki Sprugins Dr.and Mrs.Scott Zashin Ms.Lee Ann Hashbarger Mr.Rick Shelton Mr.Hugh L.Steger Mr.and Mrs.Stephen J.Zimmerly Miss Courtney Allison Hayden Ms.Sylvia Shelton Mr.and Mrs.Thomas H.Stewart,Jr. —Gifts in-Kind— Miss Sarah Short Mr.and Mrs.Steven Hays Dr.Sorai Suzanne Samm Stuart Mr.and Mrs.J.B.Allinson Capt.and Mrs.Robert S.Hensley,Ret Mr.and Mrs.Dan Sibley Mr.and Mrs.Kurtis Stubblefield Miss Shea Ameen Miss Alayna Skidmore Ms.Kari E.Anderson Mr.and Mrs.Charles Hodges SkyBlue Water Mr.s and Mrs.Brett Sullivan Ms.Cynthia Svrcek Ms.Lucy Angelis Ms.Leanne Hoffman Miss Susan Slagle y Atlanta Bread Company Mr.and Mrs.Anthony J.Hojnacki Mr.Nicholas R.Smith Ms.Sue Ann Swan Mr.and Mrs.Goeffrey Baltzer Ms.Linda Hollar Ms.Joanie Smith Mr.and Mrs.Alex Szewczyk Ms.Casey Barbieri Mr.Arpi B.Hovesepian Mr.and Mrs.Patrick Steele Talaska Law Firm Mr.Blain Barnes Mr.and Mrs.Jon Hustis Ms.Connie Sweeney Ms.Wilma Talsma Mr.Robert Barton Itallian Villa Mr.James Patrick Taylor Ms.Anitha Thomas Ms.Leah Battalora Ms.Pauline Jaroszewicz Texas Stampede Ms.Greta Rose Thompson Mr.and Mrs.James Benoy Mrs.Joy Jarrett The Food Company Mr.and Mrs.Jim Thompson Ms.Brigitte Billings Ms.Ashton Johnson Miss Erin Theis Mr.and Mrs.Paul Tittle Mr.and Mrs.Bill Blake Mr.Payton Johnson Ms.Greta Rose Thompson Ms.Catherine Tolliver Mr.Peter C.Botkin Mr.and Mrs.Michael Johnson Mr.and Mrs.Larry Thon Mr.and Mrs.Steve Troutt Mr.Bill Brewer Mr.and Mrs.Jerry Johnson Mr.and Mrs.Michael Tillett Mr.and Mrs.CraigTyler Ms.Melissa Kate Brossett TotallySqueaky Clean Y Ms.Eileen Johnson q y Mr.and Mrs.Russ Urquhart Ms.K stie Brown Ms.MaryBeth Travis q Mrs.Lisa BrowningMr.Stephen A.Johnson Mr.and Mrs.Vincent Vaillancourt Mr.and Mrs.Willim S.Buchanan Ms.Christine Ann Kendrick U-Edit Video Ms.Naomi Vernon Mr.and Mrs.Vincent Vaillancourt Mr.Ben Bums Dr.and Mrs.Harold Kolni Mr.and Mrs.Ronald Vibert Mr.and Mrs.Bobby Valdez Mr.and Mrs.Rick Caraway Ms.Mary Sanders Korsan Mr.Richard Vondpacek Mr.and Mrs.Allen Chamberlin Mr.Henry Krauss,Jr.,O.D. Mr.Michael Walters Ms.Kimberly Waggoner Ms.Diana Cilia Ms.Nicole Landolfo Ms.Leilani Warrick Mr.and Mrs.Mark R.Walker Ms.Rebecca Collins Ms.Anne Lenhart Mr.and Mrs.Ed Waters Ms.Joyce M.Waller Consolidated Restaurant Operations Miss Anna Elizabeth Logan Mr.and Mrs.Douglas Weiland Ms.Sandra Walsh Mr.and Mrs.Roger Corley Ms.Joanna Lotridge Mr.Robert Wenning Mr.and Mrs.Peter Ward Mr.Marcus Coulter Ms.Chinasa Mbah Mr.and Mrs.Chris Weyand Mr.and Mrs.Richard Warren Covington's Nursery Mr.Shawn McGee Ms.Brenda Wilburn Mr.and Mrs.Brad Wasson Miss Emily Craig Merriwood Ranch Mr.and Mrs.Kenneth Wilk Ms.Heather Way Mr.and Mrs.Christopher Crisman Mr.and Mrs.Joseph Miller Mr.and Mrs.Joseph Willrich Ms.SandyWebster Ms.Mar/Cronin Mr.and Mrs.John Wilson Ms.Sam Weiland Mr.and Mrs.Jim Cunniff Mr.and Mrs.Seth Miller Miss Alexa Wisz Ms.Ellie Dana Miss Heidi Mueller Mr.and Mrs.Beverley Wellford Miss Janet Lorraine Daum Ms.Vannessa Nickson Wyrc,Inc. Mr.Barry R.Werner Ms.Christy Dawn Zegub Mr.and Mrs.David A.Whisler Ms.Jan Donahue Night Moon Inc. Ms.Karen A.White Mr.Jeffrey Douglass Mr.and Mrs.Ralph Nolan Mr.and Mrs.Craig Wibstad Mr.Joshua Duncan Ms.Kelly Ohlhausen All Donations Reported Are As Of December 31.2005 ..zo•1sanba•mmm bti Z#uuwad 6601-Z 1 t-ZL6 XI p!BdE� 61 ZSL Xi `s1il1a atWsod s.n LbLZ61 xog 'O'd 210 asoJd-uoN digsanmasaoH allnadnaaqu jsanb3 S. • Wednesday,August 16,2006—THE WYLIE NEWS—Section B—Page 3 Rodeo • Wylie members make ins • $600 donation- to Equest ear unity v Shiela K Haynes Founded in 1981,the centerpr o- vides a ay sports riding services to more -Members of the Wylie Rodeo than 200 clients each week at their Team gathered at Sonic Aug. 9 to facility located on Troy. Road in present a check for $600 to Ellie Wylie. Alexis and belle Burns, Grant, director of volunteer ser- members of the Wylie Rodeo Team, vices for,. Equest Therapeutic have been regular volunteers at the i Riding Center. facility over the last few years "It means a lot to everyone at assisting with therapy sessions as Equest and will be a great benefit to well as other duties. kids in our programs and the horses "Volunteers groom and tack they ride," said Grant, as she horses,lead and side walk with rid- thanked rodeo team members. ers.Some riders may need as many Equest is the largest non-profit as four volunteers,"Grant said. t therapeutic riding center in Texas With 33 therapy horses and a and serves adults and children with yearly budget of $1.3 million, physical,mental and emotional dis- Equest relies heavily on volunteer abilities. assistance,she said. ' ' 4 : , ,,, 1 ,..*` Kathryn Rau "' . 'di' ,,. Southlake Arlington, -'a"and L.D.l.. .Bell. A month-long slate of non-district • ' + regular season games begins o Tuesday, Aug. 15 against Newman t ' '` Smith and Rowlett at Allen. � t After playing in the Aug. 18-19 Duncanville Tournament of ' Champions, PESH has its home i , ,. l: opener is Aug. 22 versus McKinney I North and Duncanville.District play --- '` begins Sept. 8 at Lake Highlands. "I'm not going to sit here and say t f' " i we're going to win(the district),or ► 4* we're going to do this or we're , -��'• � `'"�" -� �'. going to do that,"Crabtree said. "It Photo by Shiela K Haynes depends on how the kids respond. Members of the Wylie Rodeo Team are Kyle Kirkland, Chance "Obviously you'd like for it(team Tuggle, Josh Hembree, Will Hartwig, and Chris Plumb. In the chemistry) to be (developed) as back are Reuben Montelongo, Manuel Montelongo, Krystal quickly as possible. The preseason Mahan,Equest Director of Volunteer Services Ellie Grant,Alexis is obviously what that is for." Burns,Jill Parco,and Alexis Wright. DON'TMISSo UT IDEFUESTFUNI ES T SILVER ROUNDUP SATURDAY, OCT. 14 • EQUEST RIDING CENTER 3800 TROY ROAD • WYLIE TEXAS Join us for a fun filled day for the whole family. Enjoy pony rides,petting ✓rF zoo,clowns,pumpkin patch,games,music,food,demonstrations,and �.�, i,��' arts and crafts for families,horse lovers,people with disabilities,as well / _ as people from the community.Riders with their own horses as well as � � k Equest Riders will raise money for Equest by obtaining sponsors. s Awards will be given to the individual and groups that raise the most ``' :' •? f§ . < N money. Door prizes will be drawn every thirty minutes. The Rhinestone a �" Round-up dinner&dance will follow in the evening. ?,.4'.4=‘;''''il:'s GENERAL ADMISSION$8•CHILDREN 12&UNDER FREE For more information 972-412-1099 • WWW,EAUEST.ORG RIDEFEST SILVER ROUNDUP • BENEFITTING EQUEST THERAPEUTIC HORSEMANSHIP • THE CONNECTION • SEPTEMBER/OCTOBER 2006 U&S Media Publications October 4-5,2006' :... .4.;u.a". $4.,.�.4:,44 *.z..4•,4;' OittM a 4T;, �.,k::+fY<2,V4Yf',K:"ui.2^wuw 4",,,,,,, «. r. 1 • : p q.. Mason*is readied for his ride`: 'k Beth Staples makes sure therapy horse.Tanka �" ` maintains his training. b r 3 < P .. +S ; kd :u } '4 t . H r ; a �.H q 4 Tree-year old;{Ch1 stopher*••s placed on a therapy horse by oolu E' t ss , r -', . quest: Horse I 'KeFMJYl •Recipients find healthy benefits with exercises in.fun Story and Photos walk because of stiffness or injury.So they get that input paralysis on his left side.He has been in hippotherapy for by ela K. ynes _ of natural movement ugh Wen Out the se n this way "If I need to do de it. x•` "He is a differentpkid on this horse. My lips- makes ttthepnormal py eenjoyable for the the tand enables it's of the Bolshoi,buutIcng,I an getitit done,BBtssettpaid� much more to be accomplished and more quickly than in "What these folks have done for me is make it a litho band says he always comes"alive when he's on other more traditional therapies. prettier." ' a horse," said Lisa* as her 3-year-old son, "We differ from sports riding in that we are not teach-- Through therapy,Wentz said,"every rider gains self Mg them to ride the borne,"she said."We are workingin confidence." "'' Christopher,rode around the arena of Equest. g different positions to work different muscle groups." '. , Equest is a therapeutic riding facility serving children Most clients come once each week and work on and e Impact - ' and adults with physical,mental and emotional disabili- off the horse during the therapy session. Th Executive Director Kay Marsh Green said they matte ties. Founded in 1981 in Dallas,the facility moved toHippotherapy is a viable treatment option for clients of -it like a game for the children in.the program. �:;' Wylie in 1988 and is located on a 42-acre working farm all ages with a wide range of disabilities.Children with "The kids have no idea they are doing things that ate_ on Troy Road. autism,cerebral palsy or Down syndrome and adults helping them,"she said.''Later.on,they realize they have ' program approximately recoveringfrom stroke or traumatic injuryare onlya few that mobilityor theirparents realize it,and they thought The ro am serves a [oximatel ]80 clients each gh' . week,including 22 in hippotherapy and 120 in therapeu- of the conditions that can benefit from this form of treat- they were just having fun." - tic sports riding. ment. The therapy is far reaching said Director of volunteer' Christopher was born with an extremely rare chrome- Services Ellie Grant."When you get to know these fan', • x.; Hpppothempy - - somal abnormality primarily manifest in developmental flies,you to see the ripptb effect of the therapy she; Christopher is in hippotherapy,a type of clinical phys- delays.He has been in the program since last fall - said ': - # ' ,. ical therapy and occupational therapy using a horse as a During his therapy sessions,Christopher rides on the Its not just the kid you are helping,but that kid Cali, treatment tool.It is a recognized form of physical there- back of Tanks.,an Indian pony with a terrific disposition. hold their own fork and spoon and feed themselves.Thai `r.. py that requires a doctor's prescription and is covered by As he sits in the saddle,he is surrounded by a physical helps Their.parents,their grandparents and their earn; A 5-s. many health insurance providers, therapist,an instructor,a volunteer who leads the horse givers -' ,-. - - ' -- It is understood that the rhythmic movement of the and at least one volunteer on each side to make sure he One staff member tells a story about a child who had horse naturally moves the body in a manner similar to the doesn't take a tumble. - been in an abusive situation and had been adopted.Wldle human gait,improving posture,balance and muscle con- The smile on his face shows he is very happy to be in therapy one day, the horse sneezed and,the child, trot here.Although Christopher is almost non-verbal,his laughed.The mother in the stands had never heard lien, ` "We have functional goals,but what we,have is the excitement is evident when he makes the motion for child laugh. horse to use as a treatment strategy in building the core Tanka to"walk on." He is in control. - - Grant also recounts another story of how the volun- • s', trunk.It really works with improving the balance and On the back of this horse,"He gets verbal.He ener- teers waited for several minutes one day while the little strength of the abdominals,"Therapist Tina Wentz said. Sizes,"said Christopher's mother."He's come a long girl on the horse was trying to figure out how to say walk. "When you sit full straddle when you ride the horses way in the'past year." on and she finally got something out. gait,his movement,moves the pelvis just like our pelvis Bob Bissett,a gentleman in his 60s,is another client at ` Equest.Bissett suffered a stroke in January2001 causingSee- HORSE page 8C moves in normal walking.A lot of these children cannot P 8 '` as i+ :fin di4i ri ", N 4 ; a tit a � fit, a ".k : `. ./ s Bob Bissett offers a treat to one of the theranv horses.'Eauest has helped Bissett recover from a Tina Wentz:left and a ther`anist heln Mason. r • ,j at ; t i 4 Sae ct ion Cm C&-,j,S: D rl P„wBz LcICsw nectoiiIONt' r+n;to. 4w?5i e2006 cs:. m v u,AL s3R,;,�':. -.;k__, G -ws#,,w'1 R t:w x/` L',u rc ..;'r r* wn':,,,,,%,"..,,,- . v. � .� '- _. _ hhw>a»7 "' w; .�s• i n 1 tt kJ err, ' z x s connnaed horn jlage IC have,g eery good temperament.,,they arc show[tamed They can"C 1 ; ` j'jjj i f t: Grant said,yuly.bout one m 10 bf somebody s-backyard horse't ; If you have never heard'your,,the horses offered as donations don have the time to tram them child sag a-word and you hear the workout - They have to be at the level w cas, child say"`wane on''to the horse tIhe}'ahave to have a certain put a child up there:We can t afford �. r 'i w � r .; ^,- how powerful is that,"said Grant ;.`quality pf movement'and a_certain, to feed a horse wecan t use Greee In some eases a client m hip-: sort orboiitb-proof"temperament said potherapy Yinig it transiti•on into because air guu§ti•c child might be The cost of maintenance Yur p>ii. l 1 "'r .s t t� d sports tiding-Tlte7'are tak?ng back' bahging cur them.or pulling their horse it$2 800 annually and[bat' ` 2g � 'i v ,a , coat of of theirhves Thep can steer hair ar l p up and down said if everything stays` oimal /h ill' then horse That m Bence is firant �" cress tin; escalate that expense on defier 1 a pricetet said Grant A#horse bzought to the facility siderably Grant said one chp s ;fora trial od befor it cyp be g e-n cost thousands of itbll s� i A faun an r ke .�" m q & TIrE$073'6J need W3�t ee ale CDa.yuvzC^IB�„'. `We wish we had_ five Tankers t Y "fo,hectr qut that"bomb-roof horses'm pnsuge cp 77> honY t a rf*a V ilke bounce a horses are beautiful„sazd Green' xj i � .R ,is sazd Grant "Ixitt the only have Ewo Hess we do t�ungs. b sa `c t, sa, 4719 t " ;i or three One ol«our little pomes Is 5 rubber halt a;qund them. Mang a They have longer car �t �� � � t '3r� getting old,and we are putting a lit-.,hula troop fmm there ear draw on because we take,such good care Yt.^ra �'+. yt,it g tie more burden on Tanks themxe{th chalk intentionally ride them said Grant We tend to sue + Equest currently has 31 therapy ;off balance to see how they handle pass by far the average of•time they y+� � s eat °'r . sum s a '"� horses.Grant sazd�a portion of the it.If all that works,then we accept are able to serve ut.Chc program ; t„ : a} '04. program,horses come from Boas- them'into the program and they That pays off,Green said. If is �' 14414 lions,tint some are`purchased. become au Equest,horse ..said good we can keep them'so long, e 'a��la* t 1 ° f S i Not ail),old horse can become,a ,Grant. because the amount of ttain�g'that a4 v° s 'Y $ i successful therapy horse.The horse. Horses that"are donated must goes into them makes them hard to „ � '� t must be fit and hni;good health and already be trained to the point that replace,"she said. " x 8 m.Xx,. 44y ^urAklitstigift. '', 3 f y `, z*,m ', s >, S 510 tt . �' py Yr...,,i, .4W *In order to,respect their privacy the last :04.1.4,94 ' names of Equest's underage patients and their parents are withheld. i test before they help The annual budg- The Volunteers - et is $1.2 million Volunteers, 200 to 300 each and that includes . week, come from all over Dallas instructor care,staff and from the surrounding area salaries, horse care including Wylie and Fatmersville. - and maintaining the r Volunteers are trained to assist property. "We are with every aspect of the program. an operating farm," 3 They can be involved directly in the said Green. therapy sessions,but many also help Eighty percent of with the care and maintenance of funding comes from '„'x"r'' the horses and the regular upkeep of donations and the ,, : , the facility and surrounding farm. remaining 20 per- g. Working with the clients and with' cent comes from t ,n the horses is something many of the fees.Green said the c °i �`' volunteers look forward to each program does *��'' week. receive third party' Erin Reed was one of five sum- payment for some of mer interns at Equest in 2006.A stu- the children. Every dent at University of Texas at child who goes into Dallas,Reed now volunteers at the hippotherapy has a facility 20 hours a week. medical prescription "For me, love the horses,they and they also calm me down,":she said. `"The receive third party :.''' - Pbwa by SldebaIL Hopes clients,it's just so great to do some- payment for some of Harley eyes his visitor as he takes a break in thing and be able to see the results. those in therapeutic his stall..'Between 200 and 300 volunteers I can come in over a session and see sports riding. help with Equest each week. ' vast improvements." "We offer schol- ' 4 Kelly Keller is another Equest arships very liberal- als are already advanced as home, volunteer with a specific role as a ly," said Green. "It costs about people,and lr most are already teach- schooler An accomplished horse- $2,800 to'give a child a riding les- ens woman,Keller is like a fitness train- son for a year.We ask them to give During the training, these indi- er for the homes.She rides them and us$440 for that.Some can't do that, vidu learn about the physical side keeps them in form and keeps.them but we do ask every family to pay of the horse and the rider and how to in shape. something." provide the therapy to them.They Green said the majority of Equest Green has been the executive about different disabilities, gg volunteers are not horse people. director more than two years and they learn learn about teaching tech- Volunteers attend a six-hour train-" has a background in.fundraising."I niques,they learn. about the horse, ing to prepare them. have always loved horses and I including extensive home anatomy, "We teach them all of the basics found something that put the two home Fare,home feeding and main- and our horses are so well trained, together,"she said. tenance and about different theta- they're accepting,"she said. "We Equest has 10 full-time employ- pies. ^x monitor and have a hierarchy of ees and 10 part-time employees. Grant said they work IS-hour people who work with the horses so "Someone said to us once,'You days between studying and taking volunteers are never left with the are ministering.'And I didn't really uses:The students live in a dot- t rc horses alone." think of it that way,but I guess we story on the Equest grounds • d P.J. Murray is one of Equest's are,"said Green. At the end of the class,they will' > 1 newest volunteers and she serves graduate and take a test for certifi- - two days each week. Instructor Training Program cation by the National American , v "I was really interested in giving In addition to the program rector Riding for the Handicapped Yz a little back,"she said. ties,Equest also hosts an instructor Association. training program. Students come The NARHA is the international The Charity from all over the world to attend the organization that promulgates s[an- t ;' Equest is completely a charity six-week intensive course todards and practicesp for facilities like ki and does not accept funds from the become therapeutic riding instruc- Equest: government or United Way." tors.In most cases,these individu- REQUEST FOR 2008 FUNDING: Friends of the Rita and Truett Smith Public Library RE MAY 0 1 2007 REQUEST FOR PUBLIC FUNDS FORM OFFICE Oi- T Submit to: Office of the City Manager City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Telephone: 972-442-8120 Fax: 972-442-4302 Deadline: May 1, 2007 Name of Organization: Friends of the Rita and Truett Smith Public Library Address of Organization: 800 Thomas Street, Wylie, Texas 75098 Telephone of Organization: 972-442-7566 Name(s) of Contact Person: Jerri Smith, Friends President Federal Tax ID: 75-2199157 Requested Donation Amount: $20,000 List of Attachments: ® Copy of 501 (c) (3) Nonprofit Status Certification Letter. ❑ Certificate of Liability Insurance. ® Copy of Organization Bylaws and Mission Statement. ® Current List of Board of Directors, Officers, and Staff. ® Copy of the most recent Audited Financial Statement and/or Budget ❑ The Friends do not have Liability Insurance n u n Briefly describe the purpose, programs, and accomplishments of the organization: The Friends of the Rita and Truett Smith Public Library are the fundraising and advocacy organization for the Smith Public Library. The Friends are composed of people who believe in the importance of books, reading, learning, and libraries for Not for Profit Contribution Application 1 people of all ages. The Friends believe that the community is a better place to live if it supports their Library. The main goal of the Friends for the next few years is to raise funds for materials for the new Library. This grant will help in achieving this goal. The Friends raise funds through an ongoing book sale at the Library; an annual Christmas Greeting Card Page; Barnes and Noble fund raisers; an annual Scholastic Book Sale; and application to various grants. How is the organization governed and managed? The organization is governed by an Executive Board consisting of a President, Vice- President, Secretary, Treasurer, and Directors. What is the geographic service area of the organization? The Smith Public Library serves the citizens of Wylie and the surrounding areas. The City of Wylie population is 35,372. If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: Of registered borrowers, 25 percent live in the City of Wylie and 1.7 percent are non- residents. In Fiscal Year 2005-2006, the Library had 120,160 visitors. In Fiscal Year 2005-2006, the Library checked out 144,889 items. Has the organization previously applied for a donation of public funds from the City of Wylie? Yes® No C. If"Yes" briefly describe the details and outcome of the request: The Friends asked for $1,470 for a Book and Cinema Club for Tweens. The Friends were denied the funding. What is the intended use of the requested donation of public funds? The Friends of the Rita and Truett Smith Public Library are asking for $20,000 for a special collection. The Library is focusing on materials for children with dyslexia. Our theme is "Literacy for Life". The Library will purchase both print and audio/visual materials. These materials will be shelved in a designated place for visibility and easy access. According the the Wylie Independent School District Handbook, "Dyslexia is a specific learning disability that is neurological in origin. It is characterized by difficulties with accurate and/or fluent word recognition and by poor spelling and decoding abilities...Secondary consequences may include problems in reading comprehension and reduced vocabulary and background knowledge." A projected breakdown of the budget is as follows: Audio/Visual materials: $10,000.00 (300 items for literacy focused materials) Print materials: $10,000.00 (400 items for literacy focused materials) Total: $20,000.00 Not for Profit Contribution Application 2 What benefit to the citizens of Wylie (educational, economic, health, etc.) will result from the requested donation of public funds? The children in Wylie with dyslexia, other children with learning disabilities and even some adults who are just learning to read will benefit from this grant. According to Lexie Barefoot, Coordinator for the Dyslexia program at the Wylie Independent School District (WISD), the district currently assists 296 students. An additional 150 students are being monitored. Students who are monitored have completed the program, but still need additional assistance such as extended time on assignments; books-on-CD/Tape for reading assignments and assistance with standardized testing. Ms. Barefoot projects that 350 students will be identified and served in the school year 2007-2008. The mission statement for the WISD Dyslexia Program is as follows: "The Dyslexia Program in Wylie ISD, in partnership with parents, teachers, and administrators, will provide all students identified with dyslexia research-based instruction and academic support to prepare them to be successful, lifetime readers and writers." The Smith Public Library would like to be a component of their mission. The Library's Long Range Plan includes partnering with the Wylie Independent School District. The Library also focuses on lifelong learning for all ages. These materials will contribute to a better standard of living by making a positive impact in students' grades and their ability to read so that they may find employment and success into adulthood. While the focus is on students with dyslexia, the books-on-tape/CD pairs also assist students who learn better through hearing rather than reading; students who are learning English and like to listen and follow along with the book and children who just enjoy listening to a story. Other populations who may benefit from these materials are Special Education students; bilingual and English as a Second Language students (currently, there are 51 native languages in WISD); and parents who home school. Explain how the organization will evaluate the results of the use of this donation of public funds: The Library will evaulate the program by circulation statistics and surveys. The Library will also conduct visits to Parents Impacting Research and Teaching Their Exceptional Students (P.I.R.A.T.E.S.) which is a parent support group in Wylie for parents with children with dyslexia. This group consists of 55 members in 2006-2007. The Library has conducted an initial visit to gauge the needs of both parents and students. The Library survey will include a question specific to the child's progress in school. Not for Profit Contribution Application 3 The undersigned do hereby attest that the above information is true and correct to the best of our knowled nature ' ignatur s? / / /A- Print Name Print Name Title / Uiv a c� �`-f Title /7- e_ Date C y _3 U — 7 Date / j/C) 7 Not for Profit Contribution Application 4 Internal Revenue Service Department of the Treasury District Director 1100 COMMERCE STREET DALLAS, TX 75242-0000 Date: FEB 25 i,si Employer Identification Number: 75-2199157 Contact Person: EO TECHNICAL ASSISTOR THE FRIENDS OF THE RITA & TRUETT Contact Telephone Number: SMITH LIBRARY INC (214) 767-3526 P 0 BOX L WYLIE, TX 75098 Accounting Period Ending: DECEMBER- 31 Foundation Status Classification: 509(a)(1) Advance Ruling Period Ends: DEC. 31, 1990 Caveat Applies: N/A Dear Applicant Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a public- ly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi) . Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins on the date of your inception and ends on the date shown above. Within 90 days after the end of your advance ruling period, you must submit to us information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization as long as you con- tinue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, you will be classified as a private foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940. Grantors and contributors may rely on the determination that you are not a Letter 1045(DO/CG) -2- THE FRIENDS OF THE RITA & TRUETT private foundation until 90 days after the end of your advance ruling period. If you submit the required information within the 90 days, grantors and contri- butors may continue to rely on the advance determination until the Service makes a final determination of your foundation status. If notice that you will no longer be treated as a publicly supported or- ganization is published in the Internal Revenue Bulletin, grantors and contri- butors may not rely on this determination after the date of such publication. In addition, if you lose your status as a publicly supported organization and a grantor or contributor was responsible for, or was aware of, the act or failure to act that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that the Service had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date such knowledge was acquired. If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name and address. As of January 1, 1984, you are liable for taxes under the Federal Insur- ance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about ex- cise, employment, or other Federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the appli- cable provisions of sections 2055, 2106, and 2522 of the Code. You are required to file Form 990, Return of Organization Exempt from Income Tax, only if your gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the delay. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are Letter 1045(DO/CG) -3- THE FRIENDS OF THE RITA & TRUETT not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence.with the Internal Revenue Service. RectAAAA4 41 7 S- 2 ct l �1 If the heading of this letter indicates that a caveat applies, the caveat below or on the enclosure is an integral part of this letter. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sin e , yours. Glenn Cagle District Director Letter 1045(DO/CG) Department of the Treasury—Internal Revenue Service OMB No.1545-0056 Form 872-C Consent Fixing Period of Limitation Upon Expires 3-31-89 Assessment of Tax Under Section 4940 of the To be used with Form (Rev.March 1986) Internal Revenue Code 1023.Submit in duplicate. (See Form 1023 instructions for Part IV,line 3.) Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a)(2)during an advance ruling period, Friends of the Rita & Truett Smith Library,Inc. (Exact legal name of organization) District Director and the of Internal Revenue P.O. Box L, Wylie, Texas 75098 (Number,street,city or town,state,and ZIP code) Consent and agree that the period for assessing tax(imposed under section 4940 of the Code)for any of the 5 tax years in the advance ruling period will extend 8 years,4 months,and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires,then the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of first tax year December 31, 1986 Name of organization Date Friends of the Rita & Truett Smith Library, Inc. October 29,1987 Officer or trustee having authorit sign 4 Signature ► District Director Date r��� , r CTcR / / / �)?J�i,;=�� 3i "'L s f 4 Group Manager By I* �(/ E0:721Z For Paperwork Reduction Act Notice,see page 1 of the Form 1023 instructions. CP 575 �� DATE OF THIS NOTICE= 11-24-87 fDepartment of the Treasury EMPLOYER IDENTIFICATION NUMBER: 75-2199157 �i Internal Revenue Service • AUSTIN, TX 73301 18267763 0 For assistance you may call us at: 742-2440 LOCAL DALLAS 263-9229 LOCAL FT. WORTH FRIENDS OF THE RITA & TRUETT SMITH 1-800-424-1040 OTHER TX LIBRARY INC PO BOX L WYLIE TX 75098 or you may write to us at the • address shown to the left. If you write,be sure to attach the bottom part of this notice. Notice of New Employer Identification Number Assigned Thank you for your Form SS-4,Application for Employer Identification Number(EIN).The number assigned to you is shown above.This number will be used to identify your business account and related tax returns and documents, even if you do riot have employees. Please keep a copy of this number in your permanent records. Use this number and your name,exactly as shown above,on all Federal tax forms that require this information,and refer to the number on all tax payments and tax-related correspondence or documents. Incomplete information or any variation used when filing tax returns,making FTD pay- ments or subsequent payments may result in improper or delayed posting of payments to your account and/or the assign- ment of more than one EIN. If your business is a partnership which must obtain prior approval for its tax year,the tax year you entered in Block 3 of your Form SS-4 does not establish a tax year. For guidance in determining if you must request prior approval and the method of doing so,see IRS Publication 538,Accounting Periods and Methods,available at most IRS offices. Please note that the assignment of this number does not grant tax-exempt status to nonprofit organizations. Any organization (other than a private foundation) having annual gross receipts normally of not more than$5,000 is exempt by statute if it meets the requirements of section 501(c)(3)of the Internal Revenue Code.These organizations are not required to file Form 1023 (Application for Recognition of Exemption)or file Form 990(Return of Organization Exempt from Income Tax). However, if the organization wants to establish its exemption with the Internal Revenue Service and receive a ruling or determination letter recognizing its exempt status, it should file Form 1023 with the Key District Director. For details on how to apply for this exemption,see IRS Publication 557,Tax-Exempt Status for Your Organization,available at most IRS offices. Thank you for your cooperation. Keep this part for your records. Form 8501 14-861 If you have any questions,please return this part with your correspondence so we may identify your account.Please CP 575 correct any errors in your name or address. • Your Telephone Number Best Time to Call ) DATE OF THIS NOTICE: 11-24-87 EMPLOYER IDENTIFICATION NUMBER= 75-2199157 INTERNAL REVENUE SERVICE AUSTIN, TX 73301 FRIENDS OF THE RITA & TRUETT SMITH LIBRARY INC PO BOX L WYLIE TX 75098 December 6, 2002 PROPOSED BY-LAWS FOR THE FRIENDS OF THE RITA AND TRUETT SMITH PUBLIC LIBRARY, INC. ARTICLE I. NAME Section 1. The name of this organization shall be THE FRIENDS OF THE RITA AND TRUETT SMITH PUBLIC LIBRARY, INC. ARTICLE II. PURPOSE Section 1. The specific purposes for which this organization is organized are: (a.) To exist as a non-policy making non-profit organization which is organized and operates exclusively for the civic purpose of support for the Rita and Truett Smith Public Library. (b) To fulfill the mission of the Smith Public Library by providing educational, informational, and recreational resources to all patrons of the library. ARTICLE III. MEMBERSHIP Section 1. Membership in the Friends is open to any individual or organization that subscribes to the mission and purposes of the organization. The friends shall have six membership categories: 1. Student $5 2. Senior $5 (age 65 and above) 3. Individual $10 4. Family $15 5. Business $25 6. Benefactor $50 Evidence of qualification for a specific category of membership may be required. The membership year will be from January 1 to December 31. The Executive Board shall establish the dues for each category of membership. ARTICLE IV. OFFICERS Section 1. The officers of this organization shall be a president, vice-president, treasurer, secretary, and five directors. Section 2. A nominating committee appointed by the Executive Board shall nominate officers, at least one month before the annual membership meeting. The nominations shall be submitted in writing to the membership with the consent of the nominee at least [two] weeks prior to the annual meeting. Additional nominations may be made from the floor with the consent of the nominee. Section 3. 1 Officers shall be elected by the majority vote of those present at the annual meeting. Section 3.2 Officers and Directors may be removed from office if they fail to fulfill their duties or miss three consecutive meetings without notice. Vacancies in office, except president, shall be filled by majority vote of the remaining executive board members. Section 3.3 Duties. The officers shall perform duties listed in Article V as delegated by the executive board. Section 3.4 Officers assume duties at the end of the meeting they are elected. Section 4. The executive board voting members are the officers and directors of the organization. The Library Director, or representative, shall serve as an ex-officio member of the executive board. One member of the Library Advisory Board of the Library shall serve as Liaison. Board meetings are open to members of the Friends, library patrons, and the public. Section 5. The executive board shall have the authority to appoint committees consistent with the purposes of this organization. Section 6. Meetings of the executive board shall be held monthly. The President, or any two board members, may call special meetings. Section 7. A majority of the executive board shall constitute a quorum. Section 8. Action may be taken by a majority vote of those members present at any membership meeting for which the membership is properly notified, except for amending the by-laws as specified in Article VII. ARTICLE V. DUTIES OF THE OFFICERS AND EXECUTIVE BOARD Section 1. President: Subject to the supervision and direction of the Executive Board, the President shall be the principal executive officer of the Organization and shall have general charge of and direct the operations of the organization. The president shall preside at all meetings of the members and all meetings of the Executive Board. The President shall be responsible for the general and active management of the business of the Organization and in general shall perform all duties incident to the President and such other duties as may be prescribed by the Executive Board. Section 2. Vice-President: The Vice-President shall perform the duties of the President in the absence of the President, or in the event of his or her death, inability or refusal to act, the Vice President shall perform the duties of the President, and when so doing, shall have all of the powers of and be subject to all of the restrictions upon the President. Section 3. Secretary: The Secretary shall: (a) keep the minutes of the meetings of the members and the Executive Board of the Organization and file them in one or more books for that purpose; (b) see that all notices are duly given in accordance with the provisions of these bylaws or as required by law; (c) be custodian of the corporate records of the Organization; (d) keep a list of the membership, together with their addresses; to notify the members of the time and place of meetings; and conduct the correspondence of the organization; and(e)perform all the duties incident to the office of Secretary and such other duties as assigned by the President or the Executive Board. Official minutes shall be prepared before each meeting. Official copies of the minutes and other documents shall be maintained at the Library. Section 4. Treasurer. The Treasurer: shall: (a) have charge and custody of and be responsible for all funds and securities of the Organization, receive and give receipts for amounts due and payable to the Organization and deposit all such monies in the name of the Organization in such banks or financial institutions as shall be selected by the Executive Board; and (b) in general perform all the duties incident to the office of Treasurer and such other duties as assigned by the President or Executive Board. Official treasurer reports shall be prepared before each meeting, with copies for distribution, and a file copy for audit kept at the Library. Section 5. The treasurer shall see that all funds shall be deposited to the account of the Friends of the Library and shall be disbursed by the Treasurer as authorized by the Executive Board. All purchases made or disbursals of funds in excess of$100 each for the activities of the organization shall be subject to the approval of the Executive Board. Disbursals in the amount of$100 or less may be made at the discretion of the Treasurer in accordance with the adopted budget. No purchase shall be made for the library except with the approval of the library director. Section 6. Directors will assist the officers in making decisions and running events. Directors are voting members of the Board. Section 7. Funds must be spent only to support the Library. The Library Director will submit a proposed budget for approval. Section 8. No personal liability shall in any event attach to any member of the organization in connection with any of its undertakings; but all liabilities shall be limited to its common funds and assets. Neither the Executive Board nor the officers shall have any authority to borrow money or incur any indebtedness or liability in the name of or on behalf of the organization. No member of the executive board or no officer of this organization shall act as, or be deemed to be, agent of the members of this organization. No contract shall in any event be entered into and no obligation shall be incurred beyond the amount on hand or in the bank after deduction therefore, or providing for, the total of all unpaid accounts and unpaid obligations and liabilities. Section 9. The Library Director shall approve all printed materials, notices and press releases of the Friends a minimum of 48 hours before release. ARTICLE VI. MEETINGS Section 1. An annual meeting shall be held in January of each year. Section 2. Three members shall constitute a quorum at any membership meeting of the organization. Section 3. A simple majority of the voting members of the Executive Board shall constitute a quorum at any meeting of the Executive Board. ARTICLE VII. AMENDMENTS Amendments to these by-laws may be made at any meeting of the general membership by a two-thirds vote of those present, after notification in writing has been made to each member regarding the proposed changes, at least [two] weeks before the meeting at which the voting is to take place. ARTICLE VIII. PARLIAMENTARY PROCEDURES Robert's Rules of Order Newly Revised, when not in conflict with these by-laws, shall govern the proceedings of the organization. ARTILCE IX. FINANCE Section 1. Checks and Drafts: All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the organization shall be signed by such officers or agents of the organization and in such manner as shall from time to time be determined by resolution of the membership. In the absence of such determination, such instruments shall be signed by the Treasurer and countersigned by the President or Vice-President of the Organization. Section 2. Deposits: All funds of the organization shall be deposited in a timely manner to the credit of the organization in such banks,trust companies or other depositories as the Executive Board may select. Section 3. Gifts: The Executive Board may accept on the behalf of the organization any gift, contribution, bequest, or devise for the general purposes or for any special purpose of the organization. Section 4. Audit: An Audit Committee of three members, with no more than one from the Executive Board, shall be appointed by the President at least one month prior to the end of each fiscal year,to review the accounts, books and records of the organization and report to the membership at the next organization meeting. Section 5. Books and Records: The Organization shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members and Executive Board, and shall keep at the designated or principal office a record giving the names and addresses of the members entitled to vote. A member may inspect all books and records of the organization for any proper purpose at any reasonable time. The Library Director must maintain a copy of minutes and treasurers' reports, original bylaws and articles of incorporation in the library. ARTICLE X. LIABILITY No officer, member or committee of this organization shall make any contract or incur any indebtedness in the name of this organization without the approval of the Executive Board, which may be polled when necessary. Neither the Executive Board nor any officer shall have the authority to incur any indebtedness beyond the amount of funds on hand after deducting all unpaid obligations. ARTICLE XI. DISSOLUTION OF ORGANIZATION In the event of dissolution of this organization, all of its assets shall be distributed directly to the Rita and Truett Smith Public Library, if then in existence. Otherwise, such distribution shall be made to non-profit organizations meeting the rules and tax-exempt requirements of the United States Internal Revenue Service. The Friends of the Rita and Truett Smith Public Library Board of Directors 2006-2007 Jerri Smith, President Tricia Smith, Vice President Mary McClure, Secretary Amy Nap, Treasurer Gerry Washington, Director Linda Draper, Director Donna Anderson, Director Anne Hall, Director Audit Date: 3/23/2007 Audited by: Patricia Falcetti Taylor Start: 10:56 AM The Money Lady Finish: 12:00 PM 1063 Surrey Circle, Wylie TX 972-442-9152(Bus&Fax) 214-642-1718(Cell) 2006 Proof of Deposits/Withdrawals Verified Done 28-Feb-06 Withdrawal of 4869.95 to add to CD X 24-Feb-06 4869.95 debited from acct X 28-Feb-06 4869.95 credited to acct X 31-May-06 Deposits for Month X Verified all deposits made to acct for month X Verified documentation X 15-Jun-06 Check issued -#1202 X check was issued to Bulk&Graphics and cleared bank acct X verified documentation X 16-Jun-06 Descreptancy in deposit X Credit cards added into deposit in error X verified documentation X 31-Aug-06 Deposits for Month X Verified all deposits made to acct for month X Verified documentation X 30-Nov-06 Deposits/Withdrawals for Month X Verified all deposits/withdrawals made to acct for month X Verified documentation X 2007 Proof of Deposits/Withdrawals Verified Done 28-Feb-07 Deposits/Withdrawals for Month X Withdrew money to open new acct-verified withdrawal X Opened new acct-verified funds deposited X 31-Mar-07 Deposits for Month X Verified all deposits made to acct for month-by bank date stamp X Verified documentation X I, Patricia Falcetti Taylor, have audited the account books of"Friends of the Library"for years 2006& 2007. I have found the books to be in order and verified several aspects of the business income & expenses paid out. I finalize this audit and find the books to be of good standing. I declare that I am not affiliated with "Fr- nds of the Libra "and sign this d cume as a true statement of auditing. (,J Signature: Date: ?3-"OJ Friends of the Smith Public Library Treasurer's Report February 2007 Operating Account Balance as of February 1, 2007 $5,081.30 Income: Booksales, Floppy disc sales, donations, etc... $ 89.82 Interest $ 1.85 Expenses: Transfer to Open New Account—Book Fund $ 397.00 Check#1211 —The Wylie News for Greeting Card Page $480.00 Ending Balance as of February 28,2007 $4,295.97 Book Fund Account Account Opened February 16,2007 New Account Deposit $397.00 Ending Balance as of February 28, 2007 $397.00 Certificate of Deposit Balance as of November 27, 2006 S10,340.036 Interest Deposit on 2/27/07 $ 117.29 Ending Balance $10,457.65 -//') Y�� REQUEST FOR 2008 FUNDING: Plano Children's Medical Clinic PLANO CHILDREN'S MEDICAL CLINIC MAY 0 1 2007 t \-1-1;:��yh OFFICE OF d`hE CITY MANAGER 1407 14*Street Plano,Texas 75074 972/801-9689 972/801-9015 fox April 30, 2007 Office of the City Manager City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Enclosed please find the completed Request for Public Funds Form with the requested attachments. Plano Children's Medical Clinic welcomes any site visits or will provide any further information that will assist you in this process. If you need anything further or have any questions, please feel free to contact me. Sincerely, Susan Shuler Executive birector Serving the Children of Collin County^- Request for Public Forms Applications Page 1 REQUEST FOR PUBLIC FUNDS FORM Submit to: Office of the City Manager City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Telephone: 972-442-8121 Fax: 972-442-4302 Deadline: May 1, 2007 Name of Organization: Plano Children's Medical Clinic Address of Organization: 1407 14th Street Plano, Texas 75074 Telephone of Organization: 972/801-9689 x 102 Name(s) of Contact Person: Susan Shuler, Executive Director Federal Tax ID: 75-2391166 Requested Donation Amount: $8,000.00 List of Attachments: x Copy of 501 (c) (3) Nonprofit Status Certification Letter. x Certificate of Liability Insurance. x Copy of Organization Bylaws and Mission Statement. x Current List of Board of Directors, Officers, and Staff. x Copy of the most recent Audited Financial Statement and/or Budget Briefly describe the purpose, programs, and accomplishments of the organization: Plano Children's Medical Clinic provides medical care and immunizations to I children of Collin County. The children that come to the clinic either have Medicaid, CHIP or have no insurance at all. The day clinic is a Medicaid and CHIP clinic with paid staff. The clinic relies on reimbursement from the State of Texas. The night clinic is an all volunteer clinic that depends on volunteer doctors, nurses, clerical staff, translators and donations. The night clinic is strictly for those children who have no insurance, therefore all the necessary medication is provided to them. Each patient pays $5 for the visit. Last year the clinic had more than 16,000 patient visits from the daytime and evening clinics. Wylie children made up 4,328 of those patient visits. At the Wylie Immunization clinics 470 immunizations were given to 238 Wylie children. How is the organization governed and managed? Plano Children's Medical Clinic is governed and managed by an Executive Director who is under the direction of 16 Board Members. What is the geographic service area of the organization? Plano Children's Medical Clinic provides medical care to children in Collin County between the ages of 0 to 18 years of age who have no insurance, Medicaid or CHIP. If they are presently in school, the clinic will see children up to the age of 21. If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: Last year Plano Children's Medical Clinic saw 4,328 children from Wylie during the day or evening clinic. Immunizations were given to an additional 238 Wylie children at local school immunization clinics. Has the organization previously applied for a donation of public funds from the City of Wylie? Yes x No If"Yes" briefly describe the details and outcome of the request: Last year, Plano Children's Medical Clinic was fortunate to receive $6,000 to be used toward medicine for the children who came to the clinic from Wylie. The funds purchased antibiotics and asthma medication from Novell Apothecary. Public Forms Applications Page 2 What is the intended use of the requested donation of public funds? The daytime clinic is for children who are on Medicaid or CHIP. A portion of the funds received would be used for emergency patients that do not have Medicaid or CHIP and can not wait until the Wednesday evening night clinic. Our cash pay visits are $50.00 for each visit. Several children from Wylie have asthma and need to be seen when they are in distress. Also we would use the funds for medication. The cost of antibiotics range from $5.91 to $140.00 and asthma medication ranges from $85.00 to $150 for each medication. What benefit to the citizens of Wylie (educational, economic, health, etc.) will result from the requested donation of public funds? The clinic provides the children of Wylie immunizations that are brought to the schools every other month. This is a convenience to the parents and although some of the parents have insurance, many times insurance co-pays or deductibles become a burden to families and some no longer cover the cost of immunizations. The clinic charges each child $5.00. Also by providing medical services to the families of Wylie, children are able to go to school healthy and not spread germs and diseases. Without our ability to provide medical care and prescription medicine non life threatening illnesses could result in more serious conditions. Explain how the organization will evaluate the results of the use of this donation of public funds: Quarterly reports will track the use of funds for the children of Wylie and the number of office visits. The clinic's true success would be if their were no more sick children who have no insurance or Medicaid. This would be the clinic's ultimate goal. The undersigned do hereby attest that the above information is true and correct to the best of our knowledge. ./..,d,e4 / Signature Signature Susan Shuler Print Name Print Name Executive Director Title Title April 30, 2007 Date Date Request for Public Forms Applications Page 3 - ,r ,...,ranut SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR 1100 COMMERCE STREET DALLAS , TX 75242-0000 Date : DEC 16 1991 Employer Identification Number : 75-2391166 Contact Person: SHARI FLOWERS PLANO CHILDRENS MEDICAL CLINIC Contact Telephone Number : C/0 A R DEVILLENEUVE M D (214) 767-3526 7777 FOREST B-122 DALLAS , TX 75230 Accounting Period Ending: December 31 Foundation Statue Classification: 509(a)( 1) Advance Ruling Period Begins : October 4, 1991 Advance Ruling Period Ends : December 31 , 1995 Addendum Applies : N/A Dear Applicant : Based on information you supplied, and assuming your operation° will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organizatioc described in section 501(c)(3) . Because you are a newly created organization, we are not now making a final determination of your foundation statue under section 509(a) of the Code . However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)( 1) and 170(b)( 1)(A)(vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 clays after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support teat during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)( 1) or 509(a)(2) organization as long as you continue co meet the requirements of the applicable support test . If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods . Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period . If you send us the required information within th_e_9_0_da_y-s ,---gr-a-ntors -arrd :ontrib_uror_s--ma-y- continue 'to rely on the advance determination until a'a make r final determination of your foundation status. Letter 1045(Dn/ro% 0 y. D k M ,. . TEXAS COMPTROLLER OF PUBLIC ACCOUNTS CAROLC KLCTON STRAYt1ORN • COMPTROLLER • AUSTIN, TEXAS 78774 ._..�..._�._ November 27, 2006 CERTIFICATE OF ACCOUNT STATUS THE STATE OF TEXAS COUNTY OF TRAVIS I, Carole Keeton Strayhorn, Comptroller of Public Accounts of the State of Texas, DO HEREBY CERTIFY that according to the records of this office PLANO CHILDREN'S MEDICAL CLINIC is exempt from payment of franchise tax and consequently is in good standing with this office. GIVEN UNDER MY HAND AND SEAL OF OFFICE in the City of Austin, this 27th day of November 2006 A.D. (12,144 Carole Keeton Strayhorn Texas Comptroller Taxpayer number: 17523911661 File number: 0120796701 Form 05-303(Rev. 1-03/6) http://ecpa.cpa.state.tx.us/coa/servlet/cpa.app.coa.Coa Letter 11/27/2006 ... ,/'1A kw G)4Ls-SS67 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIC.r A R Schel 1 & Son Agency Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1001 East 15th Street HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OF; ALTER THE COVERAGE AFFORDED BY THE POLICIES BELO'N P 0 Box 860355 Plano, TX 75086-0355 INSURERS AFFORDING COVERAGE NAIC'r INSURED Pl ano Children's Medical Clinic INSURER A: Hartford Insurance Group 1407 14th St. INSURERS: - Plano, TX 75074 I'ISURERC: NSURER D. INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDIN3 ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADO'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPRATION _- IN LTR SR& DATE IMMIDO/WI DATE IMAVDO/YYI LIMITS GENERAL LIABILITY 465BABG8901 10/07/2006 10/07/2007 EACH OCCURRENCE s 1,°CC,001 X COMMERCIAL GENERA_LIAELITY DAMAGE TO TENTED 31�,'- 00 1 RFMISFS(Fa x:ruenrp) S CLAIMS MADE X OCCUR MEC EXP(.Ary me person) S 10,001 A 'ERSONAL 8 A.DV AJJJPY 5 1,000,001 3ENERAL AGGREGATE i 2,000,001 GEM_AGGREGATE LIMT APPLIES PER PRODUCTS-COMP/CP AGO POLICY PRE} T 2,OC;)'!) QQ 1 PA _cc AUTOMOBILE UABILITY SINGLE ANY AUTO ;Ea a0 NE idden) LIMIT ALL OWNED AUTOS -- 3001L"INJURY T SCHEDULED AUTOS Par person! HIREC AUTOS 30011"INJURY 4 NON-OWNED AUTOS :Per accident) DRCPERTY DAMAGE :Par accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S ANY AUTO DINER THAN EA ACC S AUTO ONLY: AGG $ EXCESSAJMBRELLA LIABILITY EACH OCCURRENCE -- i OCCUR CLAMS MADE AGGREGA E S 4 - -- DEDUCTIELE -- RETENT S $ 'NC STATIJ- 01-1- WORKERS COMPENSATION AND TO?Y L MITS ER EMPLOYERS'LIABILITY -- L.EA.CI ACC DENT C ANY PROPRIETOR'PARTNERF_XEOUTIVE _- °FFICERMEMBER EXCLUDED') EL.DISEASE-EA EMPLOYEE $ 11//es.describe under -.-- SPECIAL PROVISIONS below E.L.DISEASE-POLICY UMT $ __ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIONS City of Plano is listed as an Additional Insured on General Liability CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF TI•E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL City of Plano 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Attn: Robert Buffington BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABILITY P 0 Box 860358 OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. ____ P1 ano, TX 75086 AUTHORIZED REPRESENTATIVE James Schell, CIC, CRM _ ACORD 25(2001/08) FAX: (972)941-7396 ©ACORDCORPORATION IS813 This fax was sent with GFI FAXmaker fax server. For more information,visit: http:llwww.gfi.com BY-LAWS PLANO CHILDREN"S MEDICAL CLINIC TABLE OF CONTENTS ARTICLE I NAME, PURPOSE, TAX EXEMPT STATUS, LOCATION Section 1. 1 name . 1 Section 1.2 Purpose . . 1 Section 1.3 Tax Exempii Status . 1 • Section 1.4 Location 1 ARTICLE II BOARD OF DIRECTORS Section 2.1 Qualifications and Selection Section 2.2 Election, Terms of Office and Vacancies . . 1 Section 2.3 Functions and Duties . 1 Section 2.4 Property and Lawful Business . 1 Section 2.5 Resignation . . 1 Section 2.6 Attendance . . 2 Section 2.7 Removal for Cause . . 2 Section 2.8 Notice and Meetings . 2 Section 2.9 Quorum . 2 Section 2.10 Statement of Conduct . . Section 2.11 Ex-Officio Members . 2 ARTICLE l I 1 OFFICERS Section 3.1 Elected Officers . . . 3 • Section 3.2 Resignations and Vacancies . . 3 Section 3.3 President . . 3 Section 3.4 President-Elect . . • . 3 Section 3.5 Secretary . . . 3 Section 3.6 Treasurer . . . . 3 Section 3.7 Removal from Office . 3 Section 3.8 Executive Committee . . 3 ARTICLE IV COMMITTEES Section 4.1 Standing Committees . . 3,4 Section 4.2 Special Committees . . 4 ARTICLE V AMENDMENTS Section 5.1 Parliamentary Procedure . . 4 Sectipny,5.2 Notice and Voting Requirements . 4 ARTICLE VI ADMINISTRATIVE AND FISCAL PROVISIONS Section 6. 1 Fiscal Year . 4 Section 6.2 Checks and Drafts . • . . . 4 ARTICLE VII DISSOLUTION Section 7. 1 Decision to Dissolve . . 4 Section 7.2 Distribution of Property . . • . . 4 Section 7.3 Notice of Dissolution . . 4 PLANO CUILDREN'S MEDICAL CLINIC BYLAWS ARTICLE I NAME, PURPOSES, TAX EXEMPT STATUS, LOCATION Section 1 . 1 mP : The name of this organization shall be the Plano Children's Medical Clinic, hereafter referred to as PCMC.. Section 1 .2 £J r ,Qs : PCMC was founded to provide a medical home for those chlidren residing in Collin County who are not covered by private health insurance and have no access to medical care. PCMC provides immunizations to well children, routine well child care, and pediatric care for sick children. It Interfaces with all necessary health-care facilities to ensure that all the medical needs of these children are adequately met regardless of the families' abilities to pay. Section 1 .3 Tax Exempt Status: PCMC has tax-exempt status as a charitable organization under federal and state provisions (501(c)(3)). This status permits PCMC to accept charitable donations of money, material goods and services as well as income from other sources (grants, foundations, etc.) and remain exempt from all federal, state and local taxes on such income, goods and volunteer services. Section 1 .4 Location: PCMC may hold operations at such places as the Board of Directors determines. ARTICLE =1 I BOARD OF DIRECTORS Section 2. 1 Qualification and _Selection: Suitable candidates for consideration include interested citizens, the parents/guardians of children who have received PCMC services, expert professionals and community leaders. A list of suitable candidates shall be generated by the Nominating Committee as needed, but at least annually. Candidates will be approached regarding their interest and availability by a designee of the Nominating Committee. If interested they will be asked to submit a resume (which shall remain confidential and only for consideration by the Board) and their name/s will be submitted to the full Board for consideration. Section 2.2 Election. Terms of OffIce. and Vacancies: Upon majority approval by the Board of Directors, candidates shall assume their Board responsibilities at the next meeting of the Board. With the exception of permanent directors (PCMC founders, and any other board members designated by a majority of the Board as emeritus), the to of office shl be two years. )irectors can serve a maximum of three consecutive terms (6 ears) and maybe re-elected to he Board after a one year hiatus. Board officers are excluded from this provision until they erve out their term of office. 'o fill an existing vacancy arising during the current term of a director, the sl ominate a suitable candidate for service. The director shall take office immediately utpon a iajority vote of the Board present at any regular meeting. ie Board of Directors shall consist of at least 6, but no more than 15 members. ction 2.3 Functions and Duties: The Board of Directors shall oversee the business and airs of PCMC and make all necessary policies not inconsistent with the law or these laws, for the management and guidance of PCMC, its officers, employees, and designated .nts. These duties include approval of an annual budget, development and monitoring of itegic plans, hiring, evaluating and firing any paid staff, etc. Lion 2.4 ft-operty a si LawfuLtp 1nrss: The property and lawful business of PCMC shall held and managed by the Board of Directors. PLANO CHILDREN'S MEDICAL CLINIC BYLAWS ARTICLE I NAME, PURPOSES, TAX EXEMPT STATUS, LOCATION Section 1 . 1 flame: The name of this organization shall be the Plano Children's Medical Clinic, hereafter referred to as PCMC. Section 1 .2 Purposes: PCMC was founded to provide a medical home for those children residing in Collin County who are not covered by private health insurance and have no access to medical care. PCMC provides immunizations to well children, routine well child care, and pediatric care for sick children. It interfaces with all necessary health-care facilities to ensure that all the medical needs of these children are adequately met regardless of the families' abilities to pay. Section 1 .3 Tax�.emjt Status: PCMC has tax-exempt status as a charitable organization under federal and state provisions (501 (c)(3)). This status permits PCMC to accept charitable donations of money, material goods and services as well as income from other sources (grants, foundations, etc.) and remain exempt from all federal, state and local taxes on such income, goods and volunteer services. Section 1 .4 Location: PCMC may hold operations at such places as the Board of Directors determines. • ARTICLE :I I BOARD OF DIRECTORS Section 2.1 Oualification and Selection: Suitable candidates for consideration include interested citizens, the parents/guardians of children who have received PCMC services, expert professionals and community leaders. A list of suitable candidates shall be generated by, the Nominating Committee as needed, but at least annually. Candidates will be approached regarding their interest and availability by a designee of the Nominating Committee. If interested they will be asked to submit a resume (which shall remain confidential and only for consideration by the Board) and their name/s will be submitted to the full Board for consideration. Section 2.2 Election. Terms of Office. and Vacancies: Upon majority approval by the Board Df Directors, candidates shall assume their Board responsibilities at the next meeting of the 3oard. Vith the exception of permanent directors (PCMC founders, and any other board members lesignated by a majority of the Board as emeritus), the term of office shall be two years. ►irectors can serve a maximum of three consecutive terms (6 years) and may be re-elected to ie Board after a one year hiatus. Board officers are excluded from this provision until they .rve out their term of office. 3 fill an existing vacancy arising during the current term of a director, the President shall )urinate a suitable candidate for service. The director shall take office immediately upon a ajority vote of the Board present at any regular meeting. e Board of Directors shall consist of at least 6, but no more than 15 members. ction 2.3 Functions and Duties: The Board of Directors shall oversee the business and airs of PCMC and make all necessary policies not inconsistent with the law or these aws, for the management and guidance of PCMC, its officers, employees, and designated :fits. These duties include approval of an annual budget, development and monitoring of itegic plans, hiring, evaluating and firing any paid staff, etc. Lion 2.4 property and Lawful Bi sines,j: The property and lawful business of PCMC shall lelcl and managed by the Board of Directors, , .awy„aL,un: Any director may resign his or her position at any time by writter1 notice to the President of the Board of Directors. Section 2.6 Attendance: If a director, other than an ex-officio member of the Board, 11,; absent from two regular meetings of the Board of Directors without notice to an officer of the Board, it is expected that the director will resign unless the cause of the absences is I1Ines. or business related and is not expected to interfere with regular attendance and participation in future meetings. If the director does not resign voluntarily he or she will be asked to submit a letter of resignation by the Board President. If a director misses 50% of meetings in a calendar year then he or she shall be considered dismissed from the Board. Section 2.7 fenioyl for Cause: Any director may be removed from office for cause upon a two-thirds vote of the Board of Directors. Thirty (30) days written notice of a removal meeting shall be given to the director by mall to the last known address as shown in official records, The notified director shall have the right to attend and participate in the removal meeting. Section 2.8 Meetiris: The Board of Directors shall meet at least 6 times a year upon the call of the President. At least ten (10) days notice shall be given to the directors for regular meetings of the Board. Notice can be oral or written. Minutes specifying the date, time and place of the next meeting are considered notice. Special meetings of the Board of Directors may be called by the President or by at least 25% of the directors. Each director shall be notified at least ten (10) days prior to a special meeting. No business except that for which the special meeting is called shall be considered by the Board of Directors at a special meeting. Section 2.9 SJuorrlm: Two-thirds of the Board of Directors shall constitute a quorum at all meetings. A majority vote of the Board of Directors present at each meeting shall decide all questions except as specified elsewhere in these bylaws. Each director shall have one (1) vote. Votes by proxy must be in written form and identify both the specific questions and vote thereon. Votes by proxy must be delivered to an officer of the Board of Directors. Section 2.10 statement of Condu, t: It is expected that each director will agree in writing to adhere to the Conflict of Interest Policy. Additionally, directors are expected to exercise reasonable care in their oversight and fiduciary responsibilities. Directors and staff members will make known annually their connections with groups doing business with PCMC and will abstain from discussion and voting if any actual or potential conflict of interest exists. to director will be compensated or receive honoraria for services rendered to PCMC. No tirectors, paid or unpaid staff may accept gifts or gratuities from persons or organizations 'oing business with PCMC other than gifts of token value. irectors, and, paid and unpaid staff must disassociate PCMC from any personal political :tivitles and must not use PCMC's name, property, or facilities in connection with any )litical activity. business of the Board is confidential and shall not be shared with any other person :cept ex-officio members) without full consent of the Board. director shall act on behalf of PCMC without full authority of a majority of the Board of actors. tion 2. 11 Lx-9fficio Members: The Board of Directors may, at its discretion, confer upon ain directors, ex-officio status, which means that they may participate in discussion, e professional expertise, and work on committees, but may not vote on Board matters. staff shall have ex-officlo status. PLANO CHILDREN'S MEDICAL CLINIC BOARD OF DIRECTORS MEMBER AFFILIATION ADDRESS TERM OF OFFICE EMI'iL('ITY Carla Bateman,R.N. Co-Founder 2408 Grandview Plano Children's Medical Clinic Plano,TX 75075 Emeritus iE;lo Retired School Nurse (972)424-0622 (H) Meadows Elementary School email:bateman@wans.net PISD;Retired Coordinator Head Start Program PISD Joanne Berridge,R.N. Retired,Coordinator of School Health Piano Independent School District Oct 2003 Nov— 2005 /+r g,o (214)726-1436(H) email:cmberridge@prodigy.net Allan de Villeneuve,M.D. Pediatrician 2220 Pheasant Run PCMC Medical Director Co-Founder, Pl Emeritus P nglo Plano,TX 75023 Plano Children's Medical Clinic; Consultant,Head Start PISD (972)985-0381 (0) (972)618-1441 (H) Email:allandl@,airmail.net Wayne Gerhardt Children's Pastor Vice President First Baptist Church,Plano June 2005 May 2007 AI€h Candace Grantham Director,Pediatric Surgery Center Oct.2006—Sept..2008 F,.q to Cathy Haden Plano Municipal Judge 241 E.Estelle Lane. Jun 2002-May 2004 7uy,11 Lucas,TX 75002 Jun 2004—May 2006 (972) 941-2495(0) (972) 941-2080(Fax) (972) 390-7547(H) Email:cathyha@plano.gov Jerry Huffman President/Owner 1320 Village Creek Dr.,Suite 200 Apr.2003—Feb.2006 Ar€1�, Jerry Huffman Custom Builders Plano,Texas 75093 (972)248-1667(0) Email: jhuffman@huffmancommercial.com Deborah Jones Retired Elementary Principal Oct.2006—Sept. 2008 African-A r e ican Caroline L.Lemelin Marketing/PR 4564 Tuscany Jun 2002-May 2004 Ant;a Plano,TX 75023 Jun 2004—May 2006 (972) 769-8849(H) Email:CLLemelin@aol.com Stephen Marsh Attorney 2308 Grandview Drive June 2002—May 2004 An;)o Plano,TX 75075 June 2004—May 2006 214/570-6192 214/450-5662 cell Email:ethesis@aol.com Kathy McFatter Homemaker #16 HighMesa Place May 2003-April 2005 AN]) Richardson,TX 75080 (972) 234-0032(Home Fax) (972)234-2119(H) Email: KRMcFatter@,aol.com Paula Parker President Homemaker/ 5604 Shady Elm Circle Community Volunteer January 2004 January t Plano,Texas 75093 972/250-6589 Home African can•A meric 972/250-6566 fax Email: paula.oark�a)comcast net Claudia Taylor(Dennis) Treasurer Nurse/Business Owner 7017 Children's Way Plano,Texas 75025 April 2002—March 2004 /,r,glo (972)377-7344(0) April 2004 March 2006 (972)517-7138(H) Email: taylor.2@juno.com Sucre West Sr.VP/Compass Bank 972/705-8645 Oct.2003-Oct.2006 Susan Shiner Director 1407 14i°Street Plano Children's Medical Clinic Plano,Texas 75074 Ex-Officio •ka;lo (972)801-9689(0) (972)801-9015 Fax (972)442-5116(Home) (972)977-2355(Cellular) Email:susan_shuler(c�hotmail.com Revised 11/06 ,K_MIN G. BEALL, C.PA. CERTIFIED PUBLIC ACCOUNTANTS 9451 Lei FREEWAY SUITE 212 DALLAS.TEXAS 75243 (91')E 44-961 Board of Directors Plano Children Medical Clinic Plano, Texas I have reviewed the accompanying statement of assets, liabilities, and fund balance cash basis for Plano Children Medical Clinic (a non-profit entity) as of December 31, 2002 and the related statement of revenues, expenses, and fund balance cash basis for the year then ended, in accordance with Statements of Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Plano Children Medical Clinic A review consists principally of inquiries of the Clinic personnel and analytical procedures applied to the financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, I do not express such an opinion. Based on my review, I am not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the cash basis of accounting, as described in Note A. John G. Beall, CPA July 14, 2003 memtIn,Amenc n InsiIhllc of G PA.:,and leza5 Soctely of C PA PLANO CHILDREN MEDICAL CLINIC BALANCE SHEET DECEMBER 31,2002 ASSETS CURRENT ASSE I S Cash in Bank and Savings $ 491,996 Stock (at fair market value) 3,352 Total Current Assets $ 495,348 PROPERTY AND EQUIPMENT Furniture and fixture $ 17,226 Building 377,776 Total Property and Equipment $ 395,002 TOTAL ASSE I S $ 890,350 LIABILITIES AND FUND BALANCE LIABILITIES Payroll Taxes Payable $ 9,467 FUND BALANCE Fund Balance, December 31, 2002 880,883 TOTAL LIABIL1 I IES AND FUND BALANCE $ 890,350 See accompanying notes and accountant's report PLAN() CHILDREN MEDICAL CLINIC STATEMENT OF CASH REVENUES AND EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2002 CASH REVENUES Contributions $ 211,469 Medicade Payments 368,619 Special Projects 38,115 Fees 6,511 Grants 59,000 Interest 2,208 Total Cash Revenues $ 685,922 CASH EXPENSES Accounting $ 875 Contract Workers 29,003 Insurance 17,264 Medicines and Medical Supplies 22,570 Office Expense 21,882 Payroll Taxes 20,497 Repairs 1,556 Salaries 268,401 Telephone 10,983 Utilities 8,877 Total Cash Expenses $ 401,908 EXCESS OF REVENUES OVER EXPENSES $ 284,014 FUND BALANCE, January 1; 2002 $ 596,869 FUND BALANCE, December 31, 2002 $ 880,883 See accompanying notes and accountant's report PLANO CHILDREN MEDICAL CLINIC NOTES TO FINANCIAL S I ATEMENT DECEMBER 31, 2002 NOTE A-CASH BASIS OF ACCOUNTING The Clinic's financial information is kept on a cash basis of accounting, which is that revenue is recognized when received, and expenses are recognized when paid. The Clinic is also a non-profit organization and maintains a fund balance instead of retained earnings for the accumulation of excess revenue over expenses. NOTE B-INCOME TAXES The Clinic has been granted a federal income tax exemption under Code Section 501-(c)-(3) of the Internal Revenue Code. The required form 990 was filed timely for the year 2002. The Clinic is timely on the filing of all of its forms. NOTE C-INVENTORY The Clinic does not maintain a physical inventory of medicines or medical supplies kept for use by the Clinic. All medicines and supplies are expensed when purchased. NOTE D-VOLUNTEER HELP The Clinic operates with 5 full time staff and a number of paid part time staff. Operations of the Clinic rely upon volunteer help from physicians and other medical personnel. Contributed time is extensive but is not valued for the purpose of this report. NOTE E-PROPERTY AND EQUIPMENT Property and equipment is recorded at cost. Much of the furniture and equipment used by the Clinic was donated and is not recorded on the books. The Clinic does not record depreciation of building and equipment and has been advised to do so in the future. REQUEST FOR 2008 FUNDING: Wylie ISD Education Foundation REQUEST FOR PUBLIC FUNDS FORM Submit to: Office of the City Manager City of Wylieo 2000 Highway 78 North Cve Wylie, Texas 75098 MAC O 2pp1 Telephone: 972-442-8120 IN M taiNGe" Fax: 972-442-4302 ofFko'` 1-ke Deadline: May 1, 2007 Name of Organization: Wylie ISD Education Foundation Address of Organization: P. O. Box 117 Wylie, TX 75098 Telephone of Organization: 972-429-3025 Name(s) of Contact Person: Jenna Lawson Federal Tax ID: 14-1859786 Requested Donation Amount: $5,940.00 proposal attached List of Attachments: ® Copy of 501 (c) (3) Nonprofit Status Certification Letter. ® Certificate of Liability Insurance. ® Copy of Organization Bylaws and Mission Statement. ® Current List of Board of Directors, Officers, and Staff. ® Copy of the most recent Audited Financial Statement and/or Budget u ❑ Briefly describe the purpose, programs, and accomplishments of the organization: The purpose of the Wylie ISD Education Foundation is to promote qualilty education by supporting enhancements through innovative programs and initiatives in the Wylie Independent School District. The foundation solicits,manages, and distributes funds for these enrichment programs. Funding is supplemental and does not replace or alter use Not for Profit Contribution Application 1 of tax-based revenue. As of April 25, 2007, the foundation has awarded over $200,000 in grants to educators. These grants include program areas such as math, science, reading, writing, and special needs programs. In addition to grants for educators, the foundation now awards scholarships to Wylie High School graduating seniors. How is the organization governed and managed? The organization is goverened and managed by a board of directors which employs an executive director and an administrative assistant. What is the geographic service area of the organization? The foundation serves the Wylie Independent School District. If the organization serves outside the City of Wylie, please indicate the number or percentage of Wylie citizens served: 100 percent of Wylie ISD students and staff stand to benefit from a strong education foundation. Has the organization previously applied for a donation of public funds from the City of Wylie? Yes® No ❑ If"Yes" briefly describe the details and outcome of the request: The foundation requested funds from the City of Wylie in 2006. The funds were not awarded. What is the intended use of the requested donation of public funds? The foundation will use the funds to purchase donor management software. This software has been highly reccommended by other education foundations in the area. It is a system which will enables an organization to track, process, report, and manage donor information. As the Wylie ISD Education Foundation grows, this capability will become even more necessary. The software will allow the foundation to become more efficient and productive in the entire process of fund raising. What benefit to the citizens of Wylie (educational, economic, health, etc.) will result from the requested donation of public funds? The funds raised will directly impact educational needs of Wylie ISD students. A secondary impact will be realized by providing a well-educated student base from which to draw future Wylie citizens and employees. Explain how the organization will evaluate the results of the use of this donation of public funds: The foundaton will evaluate the use of the public funds by comparing the efficiency of our donor management program before and after installation of the software. It is the foundation's strong belief that the funds awarded to educators in Wylie ISD will be more easily tracked and solicited. The undersigned do hereby attest that the above information is true and correct to the best of our knowledge. Not for Profit Contribution Application 2 • Luditcrl- c ft nature Signatur enna Lawson Print Name Print Na Executive Director President of the Board Title Title Date S _ _ C� '�7 Date 7 Not for Profit Contribution Application 3 SojierWareTM DonorPerfect Ann Brentano Phone: 800-220-3592 Fax: 215-648-4413 Email: abrentano@donorperfect.com Proposal For: Shipping Address: Quote# Wylie ISD Education Foundation Wylie ISD Education Foundation AAAQ7854 Jenna Lawson Jenna Lawson P.O. Box 117 P.O. Box 117 Wylie, TX 75098 Wylie, TX 75098 Date 04/30/07 Phone:(972)429-3025 Phone: (972)429-3025 Fax: 972-442-5368 Fax: 972-442-5368 Lead# Email: jenna.lawson@wylieisd.net Email: jenna.lawson@wylieisd.net 43233 Description Qty Unit Price Ext. Price DonorPerfect Multi-user System (includes 2-user license) 1 $4,695.00 $4,695.00 Software Subtotal $4,695.00 DonorPerfect Premium Support Plan 1 $995.00 $995.00 Support Subtotal $995.00 DonorPerfect Virtual On-site Training (2 hour session) 1 $200.00 $200.00 Via telephone with interactive web connection Training Subtotal $200.00 Terms Ship Via Subtotal $5,890.00 Sales Tax *1,*2 $0.00 50%Dep,50%COD Ground-UPS Shipping $50.00 Total $5,940.00 Ware, 132 Welsh Road • Suite 140 • Horsham, PA 19044-2217 •www.donorperfect.com Page 2 of 4 Wylie ISO Education Foundation INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 APR 0 2003 Employer Identification Number: Date: 14-1859786 DLN: 17053023015043 WYLIE ISD EDUCATION FOUNDATION INC Contact Person: 951 S BALLARD THOMAS M KALLMAN ID# 31383 WYLIE, TX 75098 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: August 31 • Foundation Status Classification: 509 (a) (1) A Advance Ruling Period Begins: November 22, 20n Advance Ruling Period Ends: ' August 31, 2007 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501 (a) of the Internal Revenue Code as an organization described in section 501 (c) (3) . Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509 (a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509 (a) (1) and 170 (b) (1) (A) (vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509 (a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes ,.of section 507 (d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required .information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) -2- WYLIE ISD EDUCATION FOUNDATION INC a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or shed' acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the 'Federal Unemployment Tax Act (FUTA) . Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct ,cgntributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25, 000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25, 000 or less, and sign the return. Because you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period Letter 1045 (DO/CG) -3- WYLIE ISD EDUCATION FOUNDATION INC that you exceed the $25, 000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000, 000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum' penalty for an organization with gross receipts exceeding $1, 000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. -In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these _ documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on- the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If you distribute funds to individuals, you should keep case histories showing the recipients' names, addresses, purposes of awards, manner of selec- tion, and relationship (if any) to members, officers, trustees or donors of funds to you, so that you can substantiate upon request by the Internal Revenue Service any and all distributions you made to individuals. (Revenue Ruling 56-304, C.B. 1956-2, page 306.) If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1045 (DO/CG) -4- • WYLIE ISD EDUCATION FOUNDATION INC Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, 4:". c Lois G. L rner Director, Exempt Organizations Enclosure(s) : Form 872-C • Letter 1045 (DO/CG) aaritable Contributions_ The written substantiation should also note whether the donee organiza- tion provided any goods or services in consideration,in whole or in part, Substantiation and Disclosure Requirements for the contribution and,if so,must provide a description and good-faith estimate of the value of the goods or services.In the new law these are referred to as"quid pro quo contributions." -UNDER THE NEW LAW,CHARITIES WILL NEED TO PRO- Please note that there is a new law requiring charities to furnish 'IDE NEW KINDS OF INFORMATION TO DONORS.Failure to disclosure statements to donors for such quid pro quo donations in do so may result in denial of deductions to donors and the imposition of excess of$75.This is addressed in the next section regarding Disclo- penalties on chanties. sure By Charity. Legislation signed into law by the President on August 10, 1993,con- If the goods or services consist entirely of intangible religious benefits, tains a number of significant provisions affecting tax-exempt charitable the statement should indicate this,but the statement need not describe or organizations described in section 501(c)(3)of the Internal Revenue provide an estimate of the value of these benefits."Intangible religious Code.These provisions include:(1)new substantiation requirements for benefits"are also discussed in the following section on Disclosure By donors,and(2)new public disclosure requirements for charities(with Charity. If,on the other hand,the donor received nothing in return for potential penalties for failing to comply). Additionally,charities should the contribution,the written substantiation must so state. note that donors could be penalized by loss of the deduction if they fail to substantiate.THE SUBSTANTIATION AND DISCLOSURE The present law remains in effect that,generally,if the value of an item PROVISIONS APPLY TO CONTRIBUTIONS MADE AFTER or group of like items exceeds$5,000,the donor must obtain a qualified DECEMBER 31,1993. appraisal and submit an appraisal summary with the return claiming the deduction. k Charities need to familiarize themselves with these tax law changes in order to bring themselves into compliance.This Publication alerts you The organization may either provide separate statements for each contri- to the new provisions affecting tax-exempt charitable organizations.Set bution of$250 or more from a taxpayer,or furnish periodic statements forth below are brief descriptions of the new law's key provisions.The substantiating contributions of$250 or more. Internal Revenue Service plans to provide further guidance in the near future. Separate payments are regarded as independent contributions and are not aggregated for purposes of measuring the$250 threshold.However, the Service is authorized to establish anti-abuse rules to prevent avoid- ance of the substantiation requirement by taxpayers writing separate Donor's Substantiation Requirements smaller checks on the same date. - If donations are made through payroll deductions,the deduction from each paycheck is regarded as a separate payment. Documenting Certain Charitable Contributions.—Beginning Janu- ary 1,1994,no deduction will be allowed under section 170 of the Inter- A charity that knowingly provides false written substantiation to a donor ,,,,,teal Revenue Code for any charitable contribution of$250 or more un- may be subject to the penalties for aiding and abetting an understate- ss the donor has contemporaneous written substantiation from the ment of tax liability under section 6701 of the Code. charity.In cases where the charity has provided goods or services to the donor in exchange for making the contribution,this contemporaneous written acknowledgement must include a good faith estimate of the Disclosure by Charity of Receipt of value of such goods or services.Thus,taxpayers may no longer rely 1' solely on a cancelled check to substantiate a cash contribution of$250 Quid Pro Quo Contribution or more. The substantiation must be"contemporaneous."That is,it must be ob- tained by the donor no later than the date the donor actually files a re- Beginning January 1, 1994,under new section 6115 of the Internal Rev- turn for the tax year in which the contribution was made. If the return is enue Code,a charitable organization must provide a written disclosure filed after the due date or extended due date,then the substantiation statement to donors who make a payment,described as a"quid pro quo must have been obtained by the due date or extended due date. contribution,"in excess of$75.This requirement is separate from the — — written substantiation required for deductibility purposes as discussed---—The responsibility for obtaining this substantiation lies with the do- above.While,in certain circumstances,an organization may be able to nor,who must request it from the charity.The charity is not required meet both requirements with the same written document,art organiza- to record or report this information to the IRS on behalf of donors. tion must be careful to satisfy the section 6115 written disclosure state- The legislation provides that substantiation will not be required if,In ment requirement in a timely manner because of the penalties involved. accordance with regulations prescribed by the Secretary,the charity A quid pro quo contribution is a payment made partly as a contribution reports directly to the IRS the information required to be provided in the and partly for goods or services provided to the donor by the charity.An written substantiation.At present,there are no regulations establishing- example of a quid pro quo contribution is where the donor gives a char- procedures for direct reporting by charities to the IRS of charitable con- ity$100 in consideration for a concert ticket valued at$40.In this ex- tributions made in 1994.Consequently,charities and donors should be ample,$60 would be deductible.Because the donor's payment(quid pro prepared to provide/obtain the described substantiation for 1994 contri- quo contribution)exceeds$75,the disclosure statement must be fur- butions of$250 or more. nished,even though the deductible amount does not exceed$75. There is no prescribed format for the written acknowledgement.For Separate payments of$75 or less made at different times of the year for example,letters,postcards or computer-generated forms may be accept- separate fundraising events will not be aggregated for purposes of the able. The acknowledgement does not have to include the donor's social $75 threshold.However,the Service is authorized to develop anti-abuse security or tax identification number.It must,however,provide suffi- rules to prevent avoidance of this disclosure requirement in situations ient information to substantiate the amount of the deductible contribu- such as the writing of multiple checks for the same transaction. aon.The acknowledgement should note the amount of any cash contri- bution.However,if the donation is in the form of property,then the The required written disclosure statement must: acknowledgement must describe,but need not value,such property. (1) inform the donor that the amount of the contribution that is de Valuation of the donated property is the responsibility of the donor. ductible for federal income tax purposes is limited to the excess the donor by an organization organized exclusively for religious of any money(and the value of any property other than money) purposes,and must be of a type that generally is not sold in a contributed by the donor over the value of goods or services pro- commercial transaction outside the donative context.An ex- vided by the charity,and ample of an intangible religious benefit would be admission to a religious ceremony.The exception also generally applies to de (2) provide the donor with a good faith estimate of the value of the minimis tangible benefits,such as wine,provided in connection goods or services that the donor received. with a religious ceremony.The intangible religious benefit ex- The charity must furnish the statement in connection with either the ception,however,does not apply to such items as payments for solicitation or the receipt of the quid pro quo contribution.If the disclo tuition for education leading to a recognized degree,or for travel sure statement is furnished in connection with a particular solicitation,it services,or consumer goods. is not necessary for the organization to provide another statement when A penalty is imposed on charities that do not meet the disclosure re- the associated contribution is actually received. quirements.For failure to make the required disclosure in connection The disclosure must be in writing and must be made in a manner that is with a quid pro quo contribution of more than$75,there is a penalty of reasonably likely to come to the attention of the donor. For example,a $10 per contribution,not to exceed$5,000 per fundraising event or disclosure in small print within a larger document might not meet this mailing.The charity may avoid the penalty if it can show that the failure was due to reasonable cause. ' requirement. - In the following three circumstances,the disclosure statement is not Please note that the prevailing basic rule allowing donor deductions required, only to the extent that the payment exceeds the fair market value of • the goods or services received in return still applies generally to all (1) Where the only goods or services given to a donor meet the stan- quid pro quo contributions.The$75 threshold pertains only to the dards for"insubstantial value"set out in section 3.01,paragraph obligation to disclose and the imposition of the$10 per contribution 2 of Rev.Proc.90-12, 1990-1 C.B.471,as amplified by section penalty,not the rule on deductibility of the payment. 2.01 of Rev.Proc.92-49, 1992-1 C.B.987(or any updates or revisions thereof); (2) Where there is no donative element involved in a particular transaction with a charity,such as in a typical museum gift shop Department of the Treasury sale. Internal Revenue Service (3) Where there is only an intangible religious benefit provided to Publication 1771 (11-93) the donor. The intangible religious benefit must be provided to Catalog Number 20054Q • Internal Revenue Service Bulk Rate 1111 Constitution Avenue, NW Postage and Fees Paid Washington, D.C. 20224 IRS Permit No.G-48 Form S72_C Consent Fixing Period of Limitation Upon OMB No.1545-0056 Assessment of Tax Under Section 4940 of the (Rev.September 1998) Internal Revenue Code To be used with Form 1023.Submit Department of the Treasury in duplicate. Internal Revenue Service (See instructions on reverse side.) Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a)(2) during an advance ruling period, Wylie ISD EducatiQn__Foundatioz>r' Inc_ (Exact legal name of organization as shown in organizing document) District Director of Internal Revenue, or 951 S. Ballard; Wylie, Texas 75098 and the Assistant Commissioner (Number,street city or town,state,and ZIP code) (Employee Plans and Exempt Organizations) • consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax years in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires, the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of first tax year August 31 , 2003 (Month,day,and year) • Name of organization (as shown in organizing document) Date Wylie ISD Education Foundation, Inc. /2 7 c�Z Officer or trustee having authority to sign Type or print name and title vZ.)/Z Laura McKethan Signature IN- President For IRS use only District Director or Assistant CommissionerQgrO� ¢r R,1'ar1s.At?pfe1R( rds) Date Lois G. Lerner Ruliags and Agreements APR 0 4 2003 • I Grow 1i usage, By ► For Pap k Reduction Act No ice,see page 7 of the Form 1023 Instructions. Cat.No.16905Q 04/24/2007 14:54 9724423885 WYLIE INSURANCE AGCY PAGE 01/03 Binder Number: M1'5797443 Binder Type: RENEWAL BUSINESS GREAX4MER.ICAN, Binder Term:from 03/24/2007 to 031 4/2009 INSURANCE GROUP TI•US CERTIFIES THAT, pending the issuance of a Policy and/or endorsements in the form described. below, Great American Insurance Company("LAIC"),on behalf of itself or its subsidiaries,is binding coverage described as follows: 1. INSURED: WYLIE ISD EDUCATION FOUNDATION INC. P.O.BOX 117 WYLiE,TX 75098 2. LIMIT OF LIABiLITY: (Defense Costs Outside): $2,000,000 Aggregate Limit of Liability for the Policy Period for all Claims other than Employment Practices Claims $2,000,000 Aggregate Limit of Liability for the Policy Period for all Employment Practices Claims 3. RETENTION: $ 1,000 Each Claim. 4, PREMIUM: $2,810 Two Year Policy with the following Payment Terms: $ 1,405 Payable at Inception $ 1,405 Payable 04/23/2008 Act of Terrorism Premium $0.00 5. POLICY FORM/TYPE: 1)9100-NON-PROFIT EXECUTIVE.PROTECTION AND EMPLOYMENT PRACTICES 6. EN.DORSEMENTS: As outlined in Quotation No.AR5797443 dated 01/24/2007,and modifications as listed below(if any): Added: D9800 AMENDMENT TO DECLARATIONS PAGE(SPLIT-LIMITS DORSF,Mi1NI) 7. OUTSTANDING CONDITIONS:Unfulfilled conditions as outlined in Quotation No. A,R5797443 dated 01/24/2007,and additions/modifications as listed below(if any): 1. This quotation includes Great American's Offer of Terrorism Coverage Disclosure notice. If you would like to reject the coverage for "certified"Acts of Terrorism,please provide Great American written confirmation of such and an.exclusion will be attached to your policy. 2. Policy issuance is contingent upon the receipt,review,and acceptance of the enclosed Renewal App/.Proposal Form. (Need a copy of the renewal app with,questions 5,6 and 7 answered).•, • Great American Insurance Company reserves the right to modify the final Policy terms and conditions upon underwriting review of any information received. It is expressly stipulated that except as otherwise provided herein the coverage provided by this Binder IS subject to all of the terms and conditions of the Policy regularly issued by the GREAT AMERICAN INSURANCE COMPANY in the state in which the entity referred to in Item 1 of this Binder is located,which Policy is hereby made a pan hereof. This Binder shall terminate automatically,and will he replaced by the issuance of a Policy andVor Endorsements by GREAT AMERiC:AN INSURANCE COMPANY, If subsequent to the date of the quotation No AR5797443,but prior-to the effective date of the Binder(see ytnder Torm above)there is a material adverse change to the condition of the Proposed Insured or an event which could materially change the underwriting evaluation of the Proposed Insured,then,at GREAT AMERICAN INSURANCE COMPANY option,this Binder may be rescinded anti declared tw11_artd_Coid. GREAT AMERICAN i1NSLTRANCE COMPANY • • Note_ Handling and processing of items associated with this binder are considered separate and distinct from any other programs offered by GAIC. In order to assure that proper premium credit is given, remit payment and/or other related items to the Great American Insurance Company, Executive Liability Division, 75 Remittance Drive, Suite 141.6,Chicago,Illinois 60675-1416. A30001 BYLAWS OF WYLIE ISD EDUCATION FOUNDATION, INC. These Bylaws govern the affairs of the Wylie ISD Education Foundation, Inc., a nonprofit corporation (the "Corporation"). ARTICLE I OFFICES 1.01 Principal Office. The Corporation's principal office in Texas will be located at 951 S. Ballard, Texas 75098 The Corporation may have such other offices, in Texas or elsewhere, as the Board of Directors ("Board" or "Board of Directors") may determine. The Board may change the location of any office of the Corporation. 1.02 Registered Office and Registered Agent. The Corporation will maintain a registered office and registered agent in Texas. The Board may change the registered office and the registered agent as permitted in the Texas Non-Profit Corporation Act. ARTICLE II BOARD OF DIRECTORS 2.01 Management of Corporation. The Board will manage the corporate affairs. 2.02 Number, Tenure, and Qualifications. The number of initial directors ("Directors") on the Board will be nine (9) and each of the Directors named in the Articles of Incorporation will hold office until the first annual meeting of the Board and until his/her successor is duly elected and qualified. At the first annual meeting of the Board, the Board will select a successor Board of eleven (11) Directors in multiples of three (3) to serve until their successors are duly elected and qualified. Board members will be chosen by the Board and selected because of their knowledge and interest in the quality of education of students of the Wylie Independent School District of Wylie, Texas; however, no employee of the Wylie Independent School District nor member of the Board of Trustees of the Wylie Independent School District will be eligible to serve on the Board. Of the Directors elected at the first annual meeting of the Board in 2003, one-third (1/3) will be elected for a one-year term, one-third (1/3) will be elected for a two-year term, and one-third (1/3) will be elected for a three-year term. Thereafter, successors will be elected by the Board pursuant to Paragraph 2.03. No member of the Board who has served two (2) full three (3) year terms will be eligible for reelection until the expiration of one year after the completion of the second such three-year term. In addition to the regular members of the Board of Directors, the persons, if any, from time to time holding the following positions shall be "ex officio" members of the Board of Directors with the right to attend meetings, receive notice thereof, and have all other privileges of regular board members except voting rights: the President or his/her designee of the Wylie Independent School District Board of Trustees and the Superintendent or his/her designee of the Wylie Independent School District and other individuals as determined by the board. 2.03 Nominating Directors. The initial board of(9) persons to follow the directors named in the Articles of Incorporation will be elected at the first annual meeting and will be chosen from among individuals nominated by Members of the Steering Committee. For subsequent elections of directors to the Board, the Nominating Committee will receive nominations, evaluate the nominations for membership and make a recommendation to the full Board pursuant to Paragraph 4.04. Nominations for the office of President must meet the qualifications set forth in Paragraph 3.05. 2.04 Electing Directors. A person who meets the qualifications for director and who has been duly nominated as provided in Paragraph 2.03 may be elected as a director. Directors will be elected by the vote of the Board. 2.05 Vacancies. The Board will fill any vacancy on the Board. A vacancy is filled by the affirmative vote of a majority of the remaining directors, even if it is less than a quorum of the Board. A person elected to fill a vacancy on the Board need not be nominated as provided in Section 2.03, but rather will be nominated by members of the Board. A director selected to fill a vacancy will serve for the unexpired term of his or her predecessor in office. 2 06 " Annual Meeting. Except for the first annual meeting, all subsequent annual meetings of the Board may be held without notice other than these Bylaws. The annual Board meeting will be held the third Tuesday in June of each year or any other date in June that the Board may direct. The location will be at the Corporation's principal office or other designated location in Texas. Rev.9-11-06 2.07 Regular Meetings. The Board may provide for regular meetings stating the time and place of such meetings. The meetings will be held within the boundaries of the Wylie ISD, and will be held at the Corporation's principal office in Texas, if the memorandum does not specify the location of the meetings. No notice of regular Board meetings is required other than a memorandum stating the time and place of the meetings. 2.08 Special Meetings. Special Board meetings may be called by, or at the request of, the president or any three directors. A person or persons authorized to call special meeting of the Board may fix any place within the boundaries of the Wylie ISD as the place for holding a special meeting. The person or persons calling a special meeting will inform the secretary of the Corporation of the information to be included in the notice of the meeting. The secretary of the Corporation will give notice to the directors as these Bylaws require. 2.09 Notice. Written or printed notice of any special meeting of the Board will be delivered to each director not less than three (3), nor more than thirty (30) days, before the date of the meeting. The notice will state the place, day, and time of the meeting; who called it; and the purpose or purposes for which it is called. 2.10 Quorum. A majority of the number of directors then in office constitutes a quorum for transacting business at any Board meeting. The directors present at a duly called or held meeting at which a quorum is present may continue to transact business even if enough directors leave the meeting so that less than a quorum remains. However, no action may be approved without the vote of at least a majority of the number of directors required for a quorum. If a quorum is never present at any time during a meeting, a majority of the directors present may adjourn and reconvene the meeting once without further notice. 2.11 Duties of Directors. Directors will discharge their duties, including any duties as committee members, in good faith, with ordinary care, and in a manner they reasonably believe to be in the Corporation's best interest. In this context, the term "ordinary care" means the care that ordinarily prudent persons in similar positions would exercise under similar circumstances. In discharging any duty imposed or power conferred on directors, directors may, in good faith, rely on information, opinions, reports, or statements, including financial statements and other financial data, concerning the Corporation or another person that has been prepared or presented by a variety of persons, including officers and employees of the Corporation, professional advisors or experts such as accountants or legal counsel. Directors are not deemed to have the duties of trustees of a trust with respect to the Corporation or with respect to any property held or administered by the Corporation, including property that may be subject to restrictions imposed by the donor or transferor of the property. 2.12 Duty to Avoid Improper Distributions. Directors who vote for or assent to improper distributions are jointly and severally liable to the Corporation for the value of improperly distributed assets, to the extent, as a result of the improper distribution or distributions, the Corporation lacks sufficient assets to pay its debts, obligations, and liabilities. Any distribution made when the Corporation is insolvent, other than in payment of corporate debts, or any distribution that would render the Corporation insolvent, is an improper distribution. A distribution made during liquidation without payment and discharge of or provision for payment and discharge of all known debts, obligations, and liabilities is also improper. Directors present at a Board meeting at which the improper action is taken are presumed to have assented, unless they dissent in writing. The written dissent must be filed with the secretary of the Corporation before adjournment of the meeting in question or mailed to the secretary by registered mail immediately after adjournment. A director is not liable, if, in voting for or assenting to a distribution, the director(1)relies in good faith and with ordinary care on information,opinions,reports,or statements,including financial statements and other financial data,prepared or presented by one or more officers or employees of the Corporation;legal counsel,public accountants,or other persons as to matters the director reasonable believes are within the person's professional or expert competence;or a committee of the Board of which the director is not a member;(2)while acting in good faith and with ordinary care,considers the Corporation's assets to be at least that of their book value;or(3)in determining whether the Corporation made adequate provision for paying,satisfying,or discharging all of its liabilities and obligations,relied in good faith and with ordinary care on financial statements or other information concerning a person who was or became contractually obligated to satisfy or discharge some or all of these liabilities or obligations. Furthermore,directors are protected from liability if,in exercising ordinary care,they acted in good faith and in reliance on the written opinion of an attorney for the Corporation. Directors held liable for an improper distribution are entitled to contribution from persons who accepted or received the improper distributions knowing they were improper. Contribution is in proportion to the amount received by each such person. 2.13 Delegating Duties. Directors may select advisors and delegate duties and responsibilities to them, such as the full power to buy or otherwise acquire stocks, bonds, securities, and other investments on the Corporation's behalf; and to sell, transfer, or otherwise dispose of the Corporation's assets and properties at a time and for a consideration that the advisor deems appropriate. The directors have no liability for actions taken or omitted by the advisor if the Board acts in good faith and with ordinary care in selecting the advisor. The Board may remove or replace the advisor at any time and without any cause whatsoever. 2.14 Interested Directors. Contracts or transactions between directors or officers who have a financial interest in the matter are not void or voidable solely for that reason. Nor are they void or voidable solely because the director or officer is present at or participates in the meeting that authorizes the contract or transaction, or solely because the interested party's votes are counted for the purpose. However, every director with any personal interest in the transaction must disclose all material facts concerning the transaction, including all potential personal benefit and potential conflicts of interest, to the other members of the Board or other group authorizing the transaction. The transaction must be approved by a majority of the uninterested directors or other group with the authority to authorize the transaction. 2.15 Actions of Board of Directors. The Board will try to act by consensus. However, if a consensus is not available, the vote of a majority of directors present and voting at a meeting at which a quorum is present is enough to constitute the act of the Board, unless the act of a greater number is required by law or by some other provision of these Bylaws. A director who is present at a meeting and abstains from a vote is considered to be present and voting for the purpose of determining the Board's decision. For the purpose of determining the decision of the Board, a director who is represented by proxy in a vote is considered present. 2.16 Proxies. A director may vote by proxy. All proxies must be in writing, must bear the signature of the director giving the proxy, and must bear the date on which the proxy was executed by the director. No proxy is valid after three(3) months from the date of its execution. 2.17 Compensation. Directors may not receive salaries or any other compensation for their services. A director may serve the Corporation in any other capacity and receive compensation for these services. Any compensation that the Corporation pays to a director will be reasonable and commensurate with the services performed. 2.18 Removing Directors. The Board may vote to remove a director at any time, only for good cause. Good cause for removal of a director includes, but not limited to, the following: (1) unexcused failure to attend three (3) consecutive Board meetings; (2) conflict of interest; (3) violation of these Bylaws; and (4) conduct that the Board finds is inconsistent with the mission, goals and best interest of the Corporation. A meeting to consider removing a director may be called and noticed following the procedures provided in these Bylaws for a special meeting of the Board. The notice of the meeting will state that the issue of possibly removing the director will be on the agenda and the notice will state the proposed cause for removal. At the meeting the director may present evidence of why he or she should not be removed and may be represented by an attorney at and before the meeting. Also,at the meeting,the Corporation will consider possible arrangements for resolving the problems that are in the mutual interest of the Corporation and the director. A director may be removed by the affirmative vote of two-thirds(2/3)of the Board. ARTICLE III OFFICERS 3.01 Officer Positions. The Corporation's officers will be a president, four (4) vice presidents, a secretary and a treasurer. The Board may create additional officer positions, define the authority and duties of each such position, and elect or appoint persons to fill the positions. The same person may hold any two or more offices. 3.02 Election and Term of Office. The Corporation's officers will be elected annually by the Board at the annual Board meeting. If officers are not elected at this time, they will be elected as soon thereafter as possible. Each officer will hold office until a successor is duly selected and qualifies. An officer may be elected to succeed himself or herself in the same office. 3.03 Removing Officers. Any officer elected to the Board may be removed by the Board at any time with good cause, as stated in 2.18. Removing an officer will be without prejudice to the officer's contractual rights, if any. 3.04 Vacancies. The Board may select a person to fill a vacancy in any office for the unexpired portion of the officer's term. 3.05 President. The President is the Corporation's chief executive officer. He or she will supervise and control all of the Corporation's business and affairs and will preside at all meetings of the members and of the Board. The President may execute any deeds, mortgages, bonds, contracts, or other instruments that the Board authorizes to be executed. However, the President may not execute instruments on the Corporation's behalf if this power is expressly delegated to another officer or agent of the Corporation by the Board, these Bylaws, or statute. The President will perform other duties prescribed by the Board and all duties incident to the office of president. Except for the first nominated and elected President, all subsequently nominated and elected Presidents must have served at least one term in another Officer position or as a Director of the Corporation prior to being nominated and elected as President. 3.06 Vice President of Administration. When the president is absent, cannot act, the Vice President of Administration will perform the president's duties. When acting in the President's place, the Vice President of Administration has all the powers of—and is subject to all the restrictions on—the President. The Vice President of Administration will chair the Administration Committee and will develop and recommend policies and procedures, goals, and banking and investment strategies to ensure the perpetuity of the Foundation's assets to the full Board. Responsibilities will also include developing a Five-Year Plan and the annual budget. The Vice President of Administration will perform other duties as assigned by the President or Board. 3.07 Vice President of Programs. The Vice President of Programs will chair the Programs Committee and will study and make recommendations to the Board regarding the programs to be implemented by the corporation, prepare and recommend to the Board the procedures to be adopted by the Board for grant applications and the forms to be utilized for grant and/or scholarships applications, review applications for grants and/or scholarships to be awarded by the corporation, and make recommendations to the full Board as to recommended action to be taken with respect to the grant/and or scholarship applications. The Vice President of Programs will develop and recommend policies and procedures, goals, and funding levels for programs to the full Board. When all of the above-named officers are absent, and cannot act, the Vice President named in this section will perform the President's duties. 3.08 Vice President of Development. The Vice President of Development will chair the Development Committee and will have the primary responsibility for developing a fund raising and endowment program for the purpose of raising funds for the purposes of the Corporation. The Vice President of Development will make recommendations regarding policies and procedures, goals and development activities to the full Board. When all of the above-named officers are absent, and cannot act, the Vice President named in this section will perform the President's duties. 3.09 Vice President of Community Relations. The Vice President of Community Relations will chair the Community Relations Committee and will encourage and foster gifts, grants, devises and bequests to the Corporation and shall disseminate to the public information concerning the activities, goals, growth and programs of the Corporation, and will cause or endeavor to cause such information to be published in newspapers and other publications and media having a general circulation of coverage area in Dallas County, Collin County, Rockwall County and adjoining areas. The Vice President of Community Relations will make recommendations for policies and procedures, goals and community relations strategies to the full Board. When all of the above-named officers are absent, and cannot act, the Vice President named in this section will perform the President's duties. 3.10 Treasurer. The treasurer will: (a) Have charge and custody of—and be responsible for—all the Corporation's funds and securities. (b) Receive and give receipts for moneys due and payable to the Corporation from any source. (c) Deposit all moneys in the Corporation's name in banks, trust companies, or other depositaries as these Bylaws provide or as the Board or President directs. (d) Have responsibility for disbursement of funds to discharge the Corporation's obligations. However, funds may be drawn from the Corporation or its accounts only upon the signature of at least two persons holding the following offices/position: the President, Vice President of Administration, Secretary, Treasurer and Executive Director,with exception to"an operating impact account" of less than $500 to be signed by the Executive Director. (e) Maintain the Corporation's financial books and records. (f) Prepare monthly and annual financial reports. (g) Perform other duties as assigned by the President or the Board. If the Board requires, give a bond for faithfully discharging his or her duties in a sum and with as determined by the Board. Revised 7/12/06 w 3.11 Secretary. The Secretary will: (a) Give all notices as provided in the Bylaws or as required by law. (b) Take minutes of the meetings of the members and the Board and keep the minutes as part of the Corporate records. (c) Maintain Custody of the Corporate records and seal. (d) Affix the Corporate seal to all documents as authorized. (e) Keep a register of the mailing address of each director, officer, and employee of the Corporation. (f) Perform duties as assigned by the President or the Board. (g) Perform all duties incident to the office of Secretary. ARTICLE IV COMMITTEES 4.01 Establishing Committees. The Board may adopt a resolution establishing one or more committees delegating specified authority to a committee, and appointing or removing members of a committee. A committee will include at least one director and may include persons who are not directors. If the Board delegates any of its management authority to a committee, the majority of the committee will consist of directors. The Board may also delegate to the president its power to appoint and remove members of a committee that has not been delegated any management authority of the Board. The Board may establish qualifications for membership on a committee. Establishing a committee or delegating authority to it will not relieve the Board, or any individual director, of any responsibility imposed by these Bylaws or otherwise imposed by law. No committee has the authority of the Board to: (a) Amend the articles of incorporation. (b) Adopt a plan of merger or of consolidation with another corporation. (c) Authorize the sale, lease, exchange, or mortgage of all or substantially all of the Corporation's property and assets. (d) Authorize voluntary dissolution of the Corporation. (e) Revoke proceedings for voluntary dissolution of the Corporation. (f) Adopt a plan for distributing the Corporations assets. (g) Amend, alter, or repeal these Bylaws. (h) Elect, appoint, or remove a member of a committee or a director or officer of the Corporation. (i) Approve any transaction to which the Corporation is a party and that involve a potential conflict of interest. As defined in paragraph 5.04. (j) Take any action outside the scope of authority delegated to it by the Board. 4.02 Authorization of Specific Committees. The following committees are authorized: Executive, Nominating, Finance, Advisory, Administration, Programs, Development and Community Relations Committees. Such committees will generally perform the duties and functions and have the scope of authority set forth herein; however, the resolution of appointment may expand or restrict the duties and functions and scope of authority. The Board may appoint additional committees and the Board will define by resolution the activities and scope of authority of each such additional committee. 4.03 Executive Committee. The Executive Committee will consist of the President, the Vice President of Administration, Vice President of Programs, Vice President of Development, Vice President of Community Relations, Secretary and the Treasurer. The Executive Committee will, to the extent permitted by law and consistent with these Bylaws, be authorized to act on behalf of the Board between regular meetings of the Board in conducting any regular business of the corporation. The President will serve as chairperson of the Executive Committee. 4.04 Nominating Committee. At the regular meeting of the Board three months preceding the annual meeting, the board president shall appoint a nominating committee of three (3) to five (5) board members to recommend director and officer appointments to the Board 30 days prior to its annual meeting. The Nominating Committee will examine and evaluate the nominations for membership submitted pursuant to Paragraph 4.02. 4.05 Finance/Investment Committee. The Finance/Investment Committee will be appointed by the Board President and will consist of five (5) members and will be responsible for investing the funds of the Corporation in a fiscally prudent manner and in compliance with the Foundation's Investment Policy to ensure the perpetuity of the Corporation. The Committee will be responsible for ensuring that IRS Reports are filed in a timely manner and recommending an auditor each year. 4.06 Advisory Committees. Advisory committees not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated and appointed by resolution adopted by a majority of the directors present at a meeting at which a quorum is present. Except as otherwise provided in such resolution, members of each such advisory committee need not be directors of the Corporation. Any member thereof may be removed by the person or persons authorized to appoint such member whenever in their judgment the best interest for the Corporation shall be served by such removal. The purposes of the advisory committees shall be: (a) To advise and guide the Board of Directors and officers of the Corporation in the conduct of the Corporation in those areas in which the advisory committee members have particular competence. (b) To counsel the Board of Directors in matters concerning the charitable, educational, and scientific needs in the school district and community which this Corporation is formed to serve. (c) To counsel the Board and officers of the Corporation in the management of its fiscal affairs. (d) To assist in fund raising and public relations activities. 4.07 Term of Office. Each committee member will continue to serve on the committee until the next annual Board and until a successor is appointed. However, a committee member's term may terminate earlier if the committee is terminated, or if the member dies, ceases to qualify, resigns, or is removed as a member. A vacancy on a committee may be filled by an appointment made in the same manner as an original appointment. A person appointed to fill a vacancy on a committee will serve for the unexpired portion of the terminated committee member's term. 4.08 Chair and Vice-Chair. One member of each committee will be designated as the committee chair, and another member of each committee will be designated as the vice-chair. The chair and vice- chair will be appointed by the president. The chair will call and preside at all meetings of the committee. When the chair is absent, cannot act, or refuses to act, the vice-chair will perform the chair's duties. When a vice-chair acts for the chair, the vice-chair has all the powers of--and is subject to all the restrictions on--the chair. 4.09 Notice of Meetings. Written or printed notice of a committee meeting will be delivered to each member of a committee not less than seven (7), nor more than thirty (30), days before the date of the meeting. The notice will state the place, day and time of the meeting, and the purpose or purposes for which it is called. 4.10 Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of original appointments. 4.11 Quorum and Actions of Committee. One-half of the number of committee members constitutes a quorum for transacting business at any meeting of the committee. Committees will try to take action by consensus. However, if a consensus is not available, the vote of a majority of committee members will be required to constitute the act of the committee. No action may be approved without the vote of at least a majority of the number of committee members. If a quorum is not present at any time during a meeting, chair may adjourn and reconvene the meeting once without further notice. 4.12 Proxies. A committee member may not vote by proxy. 4.13 Compensation. Committee members may not receive salaries or other compensation for their services. 4.14 Rules. Each committee may adopt its own rules, consistent with these Bylaws or with other rules that may be adopted by the Board. 4.15 Honorary Board Members. Honorary Board Members not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated and appointed by resolution adopted by a majority of the directors present at a meeting at which a quorum is present. Except as otherwise provided in such resolution, Honorary Board Members will not be directors of the Corporation. Any Honorary Board Member thereof may be removed by a majority of the Board whenever in their judgment the best interest for the Corporation shall be served by such removal. The purposes of Honorary Board Members shall be: (a) To honor and recognize individuals who have made significant contributions to education or distinguished within their career field. (b) To allow their name to be used on letterhead, brochures, website or any printed media of the Foundation; and, (c) To support the Foundation in its educational endeavors. (d) Honorary Board Members must have the following qualifications: (i) Must be accomplished in their chosen field or endeavor (ii) Must be committed and passionate about education ARTICLE V TRANSACTIONS OF CORPORATION 5.01 Contracts. The Board may authorize any officer or agent of the Corporation to enter into a contract or execute and deliver any instrument in the name of, and on behalf of, the Corporation. This authority may be limited to a specific contract or instrument, or it may extend to any number and type of possible contracts and instruments. 5.02 Deposits. All the Corporation's funds will be deposited to the credit of the Corporation in banks, trust companies, or other depositaries that the Board selects. 5.03 Gifts. The Board may accept, on the Corporation's behalf, any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the Corporation. The Board may make gifts and give charitable contributions not prohibited by these Bylaws, the articles of incorporation, state law, and provisions set out in federal tax law that must be complied with to maintain the Corporation's federal and state tax status. 5.04 Potential Conflicts of Interest. The Corporation may not make any loan to a director or officer of the Corporation. A director, officer, or committee member of the Corporation may not lend money to-- and otherwise transact business with--the Corporation except as otherwise provided by these Bylaws, the articles of incorporation, and applicable law. Such a person transacting business with the Corporation has the same rights and obligations relating to those matters as other persons transacting business with the Corporation. The Corporation may not borrow money from—or otherwise transact business with—a director, officer, or committee member of the Corporation unless the transaction is described fully in a legally binding instrument and is in the Corporation's best interests. The Corporation may not borrow money from—or otherwise transact business with—a director, officer, or committee member of the Corporation without full disclosure of all relevant facts and without the Board's approval, not including the vote of any person having a personal interest in the transaction. 5.05 Prohibited Acts. As long as the Corporation exists, and except with the Board's approval, no director, officer, or committee member of the Corporation may: (a) Do any act in violation of these Bylaws or a binding obligation of the Corporation. (b) Do any act with the intention of harming the Corporation or any of its operations. (c) Do any act that would make it impossible or unnecessarily difficult to carry on the Corporation's intended or ordinary business. (d) Receive an improper personal benefit from the operation of the Corporation. (e) Use the Corporation's assets, directly or indirectly, for any purpose other than carrying on the Corporation's business. (f) Wrongfully transfer or dispose of Corporation property, including intangible property such as good will. (g) Use the Corporation's name (or any substantially similar name) or any trademark or trade name adopted by the Corporation, except on behalf of the Corporation in the ordinary course of its business. (h) Disclose any of the Corporation's business practices, trade secrets, or any other information not generally known to the business community to any person not authorized to receive it. ARTICLE VI BOOKS AND RECORDS 6.01 Books and Records. The Corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Board of Directors and committees having any authority of the Board of Directors. The books and records include: (a) A file-endorsed copy of all documents filed with the Texas Secretary of State relating to the Corporation, including but not limited to the articles of incorporation, and any articles of amendment, restated articles, articles of merger, articles of consolidation, and statement of change of registered office or registered agent. (b) A copy of all bylaws, including these Bylaws, and any amended versions or amendments to them. (c) Minutes of the proceedings of the Board, and committees having any of the authority of the Board. (d) A list of the names and addresses of the directors, officers, any committee members of the Corporation. (e) A financial statement showing the Corporation's assets, liabilities, and net worth at the end of the three most recent fiscal years. (f) A financial statement showing the Corporation's income and expenses for the three most recent fiscal years. (g) All rulings, letters, and other documents relating to the Corporation's federal, state, and local tax status. (h) The Corporation's federal, state, and local tax information or income-tax returns for each of the Corporation's three most recent tax years. 6.02 Inspection and Copying. Any director, officer, or committee member of the Corporation may inspect and receive copies of all the corporate books and records required to be kept under the Bylaws. Such a person may, by written request, inspect or receive copies if he or she has a proper purpose related to her or her interest in the Corporation. He or she may do so through his or her attorney or other duly authorized representative. The inspection may take place at a reasonable time, no later than five working days after the Corporation receives a proper written request. The Board may establish reasonable copying fees, which may cover the cost of materials and labor but may not exceed twenty cents per page. The Corporation will provide requested copies of books or records no later than five (5)working days after receiving a proper written request. ARTICLE VII FISCAL YEAR 7.01 The Corporation's fiscal year of the Corporation will begin on the first day of July of the calendar year and will end on the last day in June of the following calendar year. Revised 7/12/06 ARTICLE VIII INDEMNIFICATION 8.01 When Indemnification Is Required, Permitted, and Permitted. (a) The Corporation will indemnify a director, officer, committee member, employee, or agent of the Corporation who was, is, or may be named defendant or respondent in any proceeding as a result of his or her actions or omissions within the scope of his or her official capacity in the Corporation. For the purposes of this article, an agent includes one who is or was serving at the Corporation's request as a director, officer, partner, venturer, proprietor, trustee, partnership, joint venture, sole proprietorship, trust, employee-benefit plan, or other enterprise. (b) The Corporation will indemnify a person only if he or she acted in good faith and reasonably believed that his or her conduct was in the Corporation's best interests. In case of a criminal proceeding, the person may be indemnified only if he or she had no reasonable cause to believe that the conduct was unlawful. The Corporation will not indemnify a person who is found liable to the Corporation or is found liable to another on the basis of improperly receiving a personal benefit from the Corporation. A person is conclusively considered to have been found liable in relation to any claim, issue, or matter if the person has be adjudged liable by a court of competent jurisdiction and all appeals have been exhausted. Termination of a proceeding by judgment, order, settlement, conviction, or on a plea of nolo contendere or its equivalent does not necessarily preclude indemnification by the Corporation. (c) The Corporation will pay or reimburse expenses incurred by a director, officer, committee member, employee, or agent of the Corporation in connection with the person's appearance as a witness or other participation in a proceeding involving or affecting the Corporation when the person is not a named defendant or respondent in the proceeding. (d) In addition to the situations otherwise described in this paragraph, the Corporation may indemnify a director, officer, committee member, employee, or agent of the Corporation to the extent permitted by law. However, the Corporation will not indemnify any person in any situation in which indemnification is prohibited by paragraph 8.01 (ab) above. (e) The Corporation may advance expenses incurred or to be incurred in the defense of a proceeding to a person who might be eventually be entitled to indemnification, even though there has been no final disposition of the proceeding. Advancement of expenses may occur only when the procedural conditions specified in paragraph (c), below, have been satisfied. Furthermore, the Corporation will never advance expenses to a person before final disposition of a proceeding if the person is a named defendant or respondent in a proceeding brought by the Corporation or if the person is alleged to have improperly received a personal benefit or committed other willful or intentional misconduct. 8.02 Extent and Nature of Indemnity. The indemnity permitted under these Bylaws includes indemnity includes indemnity against judgments, penalties, (including excise and similar taxes), fines, settlements, and reasonable expenses (including attorneys fees) actually incurred in connection with the proceeding. If the proceeding was brought by or on behalf of the Corporation, the indemnification is limited to reasonable expenses actually incurred by the person in connection with the proceeding. 8.03 Procedures Relating to Indemnification Payments. (a) Before the Corporation may pay any indemnification expenses (including attorneys' fees), the Corporation must specifically determine that indemnification is permissible, authorize indemnification, and determine that expenses to be reimbursed are reasonable, except as provided in subparagraph (c), below. The Corporation may make these determinations and decisions by any one of the following procedures: (i) Majority vote of a quorum consisting of directors who, at the time of the vote, are not named defendants or respondents in the proceeding. (ii) If such a quorum cannot be obtained, by a majority vote of a committee of the Board, designated to act in the matter by a majority vote of all directors, consisting solely of two or more directors who at the time of the vote are not named defendants or respondents in the proceeding. (iii) Determination by special legal counsel selected by the Board by the same vote as provided in subparagraphs (1) or (ii), above, or if such a quorum cannot be obtained and such a committee cannot be established, by a majority vote of all directors. (b) The Corporation will authorize the indemnification and determine that expenses to be reimbursed are reasonable in the same manner that it determines whether indemnification is permissible. If special legal counsel determines that indemnification is permissible, authorization of indemnification and determination of reasonableness of expenses will be made as specified by subparagraph (a) (iii), above, governing selection of special legal counsel. A provision contained in the articles of incorporation, or a resolution of members or the Board that requires the indemnification permitted by Paragraph 8.01, above, constitutes sufficient authorization of indemnification even though the provision may not have been adopted or authorized in the same manner as the determination that indemnification is permissible. (c) The Corporation will advance expenses before final disposition of a proceeding only after it determines that the facts then known would not preclude indemnification. The determination that the facts then known to those making the determination would not preclude indemnification and authorization of payment will be made in the same manner as a determination that indemnification is permissible under subparagraph (a) , above. In addition to this determination, the Corporation may advance expenses only after it receives a written affirmation and undertaking from the person to receive the advance. The person's written affirmation will state that he or she has met the standard of conduct necessary for indemnification under these Bylaws. The written undertaking will provide for repayment of the amounts advanced by the Corporation if it is ultimately determined that the person has not met the requirements for indemnification. The undertaking will be an unlimited general obligation of the person,but it need not be secured and may be accepted without reference to financial ability to repay. ARTICLE IX NOTICES 9.01 Notice by Mail or Electronic Mail. Any notice required or permitted by these Bylaws to be given to a director, officer, or member of a committee of the Corporation may be given by mail or electronic mail. If mailed, a notice is deemed delivered when deposited in the mail addressed to the person at his or her address as it appears on the corporate records, with postage prepaid. If given by electronic mail, a notice is deemed delivered when accepted by the internet provider and addressed to the person at his or her e-mail address as it appears on the corporate records. A person may change his or her address in the corporate records by giving written notice of the change to the Secretary of the Corporation. 9.02 Signed Waiver of Notice. Whenever any notice is required by law or under the articles of incorporation or these Bylaws, a written waiver signed by the person entitled to receive such notice is considered the equivalent to giving the required notice. A waiver of notice is effective whether signed before or after the time stated in the notice being waived. 9.03 Waiving Notice By Attendance. A person's attendance at a meeting constitutes waiver of notice of the meeting unless the person attends for the express purpose of objecting to the transaction of any business because the meeting was not lawfully called or convened. ARTICLE X SPECIAL PROCEDURES CONCERNING MEETINGS 10.01 Meeting by Telephone. The President, at his or her discretion, may permit any board member or officer to be present, participate, and vote or object (if eligible to vote) at any special called meeting by means of a conference telephone or similar mechanism by which all others present or participating by telephone at such meeting can hear the person or persons participating by telephone. 10.02 Decision Without Meeting. Any decision required or permitted to be made at a meeting of the Board or any committee of the Corporation may be made without a meeting. A decision without a meeting may be made if a written consent to the decision is signed by all the persons entitled to vote on the matter. The original signed consents will be placed in the Corporation minute book and kept with the corporate records. Furthermore, action may be taken without a meeting when there are signed written consents by the number of directors or committee members whose votes would be necessary to take action at a meeting at which all such persons entitled to vote were present and voted. Each written consent must be signed and bear the date of signature of the person signing it. A telegram, telex, cablegram, or similar transmission by a director or committee member or a photographic, facsimile, or similar reproduction of a signed writing, will be treated as an original being signed by the director or committee member. Consents must be delivered to the Corporation. A consent signed by fewer than all directors or committee members is not effective to take the intended action unless the required number of consents are delivered to the Corporation within 60 days after the date that the earliest-dated consent was delivered to the Corporation. Delivery must be made by hand, or by certified or registered mail, return receipt requested. The delivery may be made to the Corporation's registered office, registered agent, principal place of business, or an officer or agent having custody of books in which the relevant proceedings are recorded. If the delivery is made to the Corporation's principal place of business, the consent must be addressed to the President or principal executive officer. The Corporation will give prompt notice of the action taken to persons who do not sign consents. If the action taken requires documents to be filed with the secretary of state, the filed documents will indicate that these written consent procedures were followed to authorize the action and filing. 10.03 Proxy Voting. A person authorized to exercise a proxy may not exercise the proxy unless it is delivered to the officer presiding at the meeting before the business of the meeting begins. The Secretary or other person taking the minutes of the meeting will record in the minutes the name of the person who executed the proxy and the name of the person authorized to exercise the proxy. If a person who has duly executed a proxy personally attends a meeting, the proxy will not be effective for that meeting. A proxy filed with the Secretary of the Corporation or other designated officer remains in force until the first of the following occurs: (a) An instrument revoking the proxy is delivered to the Secretary or other designated officer. (b) The proxy authority expires under the proxy's terms. (c) The proxy authority expires under the terms of these Bylaws. ARTICLE XI AMENDING BYLAWS 11.01 These Bylaws may be altered, amended, or repealed, and new Bylaws may be adopted by two-thirds vote of the Board. The notice of any meeting at which these Bylaws are altered, amended or repealed, or at which new Bylaws are adopted will include the text of the proposed Bylaw provisions as well as the text of any existing provisions proposed to be altered, amended, or repealed. Alternatively, the notice may include a fair summary of those provisions. ARTICLE XII MISCELLANEOUS PROVISIONS 12.01 Legal Authorities Governing Construction of Bylaws. These Bylaws will be construed under Texas law. All references in these Bylaws to statutes, regulations, or other sources of legal authority will refer to the authorities cited, or their successors, as they may be amended from time to time. 12.02 Legal Construction. To the greatest extent possible, these Bylaws shall be construed to conform to all legal requirements and all requirements for obtaining and maintaining all tax exemptions that may be available to nonprofit corporations. If any Bylaw provision is held invalid, illegal, or unenforceable in any respect, the invalidity, illegality, or unenforceability will not affect any other provision, and the Bylaws will be construed as if they had not included the invalid, illegal, or unenforceable provision. 12.03 Headings. The headings used in the Bylaws are for convenience and may not be considered in construing the Bylaws. - 12.04 Number. All singular words include the plural, and all plural words include the singular. 12.05 Seal. The Board of Directors may provide for a corporate seal. Such a seal would consist of two concentric circles containing the words "Wylie ISD Education Foundation"in one circle and the word "Incorporated" in the other circle. 12.06 Power of Attorney. A person may execute any instrument related to the Corporation by means of a power of attorney if an original executed copy of the power of attorney is provided to the Secretary to be kept with the corporate records. 12.07 Parties Bound. The Bylaws will bind and inure to the benefit of the directors, officers, committee members, employees, and agents of the Corporation and their respective heirs, executors, administrators, legal representatives, successors, and assigns except as the Bylaws otherwise provide. 12.08 Copyright Protection. The logo, website domain name and proprietary graphic art materials shall be copyrighted as determined by the Board. CERTIFICATE OF SECRETARY I certify that I am the duly elected and acting Secretary of Wylie ISD Education Foundation, Inc. and that these Bylaws constitute the Corporation's Bylaws. These Bylaws were duly adopted by the unanimous consent of the Board of Directors at a meeting on Tuesday,December 17,2002. Dated:December 18, 2002 Betty Stephens,Secretary Wylie ISD Education Foundation, Inc. Amendments: November 10, 2004—2.02,2.03.2.06 October 11,2004—Section 4.15 March 22,2004-Article Ill, Section 3.10(d)and (f) Amended 3.10(d) to read as follows..."Secretary,Treasurer and Executive Director,with exception to"an operating account"of less than$250 to be signed by the Executive Director." Amended 3.10(f)to read as follows: "Prepare monthly and annual financial reports." MISSION,PURPOSE AND GOALS The Wylie ISD Education Foundation, Inc. is an independent, nonprofit corporation as stipulated in the Articles of Incorporation filed in November 2002 and is based upon the philosophy that public education can be endowed through a broad-based system of local community support, thus providing another avenue for enhancing and augmenting educational opportunities for students and teachers in the Wylie Independent School District (ISD). The Foundation is governed by a nine (9) member Board of Directors which comprises a cross section of the community. It is the mission of the Foundation to promote quality education by supporting enhancements through innovative programs and initiatives in the Wylie ISD. Vision: To create an endowment to support enhanced educational opportunities for the Wylie Independent School District. Mission: The mission of the Wylie ISD Education Foundation is to promote quality education by supporting enhancements through innovative programs and initiatives in the Wylie Independent School District. Statement of Purpose: The purpose of the Wylie ISD Education Foundation is to solicit, manage and distribute funds for enrichment purposes in program areas not otherwise funded by the District. Funding is supplemental and does not replace or alter use of tax-based revenue. Donations are received from individuals, corporations and other foundations to fund educational programs and projects and to create an endowment fund. GOALS OF THE FOUNDATION • To provide a continuous source of funds with gifts received from individuals, corporations, businesses, trusts and investments. • To promote student development and excellence through enrichment programs and activities. • To encourage and recognize creativity among educators by supporting unique growth opportunities and providing resources for innovative teaching ideas. • To further motivate the Wylie ISD community to become directly involved in education. Wylie ISO Education Foundation Board Contact Sheet Revise 24/2007 Name Position 2006-2007 Foundation Board Members Stephens, Betty President Whitcomb, Mike VP of Administration Byboth, M.G."Red" VP of Development VP of PR/Community Carroll, Denise Relations Hunter, Jane VP of Programs Cairns, Lindy Secretary Bailey, Mark Board Member Cross,Vicky Board Member Dawkins,Demond Board Member Fuller, Marvin Board Member Tibbals, Mike Board Member Lawson,Jenna WEF Executive Director Neel, Diane Admin.Asst. WYLIE ISD EDUCATION FOUNDATION, INC FINANCIAL STATEMENTS AS OF, AND FOR THE TEN MONTHS ENDED JUNE 30 , 2006 TABLE OF CONTENTS INDEPENDENT AUDITOR' S REPORT 1 FINANCIAL STATEMENTS 2 NOTES TO THE FINANCIAL STATEMENTS 5 SUPPLEMENTARY INFORMATION 14 TONY JAMES CERTIFIED PUBLIC ACCOUNTANT 116 N. Birmingham Wylie, Texas 75098 (214) 442-3852 INDEPENDENT AUDITOR' S REPORT November 2, 2006 Wylie ISD Education Foundation, Inc. P.O. Box 117 Wylie, TX 75098 I have audited the accompanying statements of financial position of Wylie ISD Education Foundation, Inc. (a nonprofit organization) as of June 30, 2006 and the related statements of activities and cash flows for the ten months then ended. These financial statements are the responsibility of the Organization' s management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements . An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Wylie ISD Education Foundation, Inc. as of June 30, 2006, and the changes in its net assets and its cash flows for the ten months ended in conformity with accounting principles generally accepted in the United States of America. My audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The schedule of functional expenses on page 15 is presented for purposes of additional analysis and is not a required part of the basic financial statements . Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in my opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. Tony James Certi iedvublic Accountant ,`at — 1 — ((- Wylie ISD Education Foundation, Inc. Statement of Financial Position As of June 30, 2006 ASSETS Current Assets: Cash and cash equivalents $ 116 , 551 Accounts receivable 13 , 930 Unconditional promises to give (note 3) 6, 500 Prepaid expenses 1 , 000 Total current assets 137 , 981 Endowment investments (note 2) Cash and cash equivalents 1, 181 Investments 257, 554 Total endowment investments 258 , 735 Long-term unconditional promises to give (note 3) 2 , 184 Total assets $ 398 , 900 LIABILITIES AND NET ASSETS Current Liabilities: Accounts payable $ 0 Total liabilities 0 Net Assets : Unrestricted 131, 415 Temporarily restricted (note 4) 8 , 750 Permanently restricted (note 5) 258 , 735 Total net assets 398, 900 Total liabilities and net assets $ 398, 900 See accompanying notes to financial statements . - 2 - Wylie ISD Education Foundation, Inc. Statement of Activities For the Ten Months Ended June 30, 2006 Temporarily Permanently Unrestricted Total Restricted Restricted Public Support, Revenues, and Reclassifications Contributions $ 23,165 $ 23,165 Grants 180,000 180,000 Wylie ISD - staff & facility 33,689 33,689 Special events 116,494 116,494 Major Saver 6,788 6,788 Brick sales 558 558 Bike sales 9,017 9,017 Interest and dividends 4,953 3,168 8,121 Net assets restricted by board designation ( 30,000) 30,000 0 Net assets released from restriction (Note 4) Satisfaction of purpose restriction 2,440 ( 2,440) 0 Expiration of time restriction 11,400 ( 11,400) 0 - Total public support, revenues, and 178,504 ( 11,400) 210,728 377,832 Reclassifications Expenses and Losses Foundation grants 55,626 55,626 Administration 46,247 46,247 Fund-raising Brick sales 399 399 Boots & BBQ 58,579 58,579 Other 18,107 18,107 Unrealized losses on investments 12,488 12,488 Realized losses on investments 85 85 Total expenses and losses 178, 958 0 12,573 191,531 Change in net assets ( 454) ( 11,400) 198,155 186,301 Net assets, beginning of year 131,869 20,150 60,580 212,599 Net assets, June 30, 2006 $ 131,415 $ 8,750 $ 258,735 $ 398,900 See accompanying notes to financial statements - 3 - Wylie ISD Education Foundation, Inc. Statement of Cash Flows For the Ten Months Ended June 30, 2006 Cash Flows From Operating Activities Increase in net assets $ 186,301 Adjustments to reconcile increase in net assets to cash Provided by operating activities: Unrealized loss on investments 12,488 Realized loss on investments 85 (Increase) decrease in operating assets: Accounts receivable ( 12, 930) Unconditional promises to give 9, 141 Prepaid expenses ( 1, 000) Inventory 8, 918 Increase (decrease) in operating liabilities: Accounts payable ( 1,500) Contributions restricted for long-term purposes: Earnings disbursed for grants 2,440 Contributions ( 180, 000) Transfers to restricted funds, board designated ( 30, 000) Interest ( 3, 168) Net cash used by operating activities ( 9,225) Cash Flows From Investing Activities Proceeds from sale of long-term investments 2, 024 Purchase of long-term investmens ( 227, 028) Short-term investments, net 11, 836 Net cash used by investing activities ( 213, 168) Cash Flows From Financing Activities Collections of contributions restricted for long-term purposes Endowment Fund 180,000 Transfers 30, 000 Interest and dividends restricted for reinvestment 3, 168 Net cash provided by financing activities 213,168 Net decrease in cash ( 9,225) Cash and cash equivalents at beginning of year 125, 776 Cash and cash equivalents at June 30, 2006 $ 116,551 Supplemental Disclosures No interest, unrelated business income taxes, or excise taxes were paid during the Ten Months Ended June 30, 2006 . See accompanying notes to financial statements - 4 - NOTES TO THE FINANCIAL STATEMENTS - 5 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization and Nature of Activities The Wylie ISD Education Foundation, Inc. (the Foundation) is an independent, nonprofit organization governed by its own board of directors, comprised of a cross section of the Wylie ISD community. The Foundation was created to support excellence in education by providing supplemental funds for enrichment purposes in designated program areas not otherwise funded by the Wylie ISD. Funding does not replace or alter use of funds from traditional tax-based sources . The Wylie ISD superintendent and president of the board of trustees or their designees serve as ex officio members or non-voting members of the Foundation Board. The Foundation' s support comes primarily from donations received from individuals, corporations and other foundations . The Foundation stages an annual gala called Boots and BBQ as one of its major fund raising activities. The Foundation is a nonprofit organization as described in Section 501 (c) (3) of the Internal Revenue Code and is exempt from federal income and state franchise taxes . The Foundation' s presentation is for ten months because the board adopted a fiscal year end of June 30, to coincide with the Wylie Independent School District. Public Support and Revenue Annual campaign contributions are generally available for unrestricted use in the related campaign year unless specifically restricted by the donor. Unconditional promises to give are recorded as received. Unconditional promises to give due in the next year are reflected as current promises to give and are recorded at their net realizable value. Unconditional promises to give due in subsequent years are reflected as long-term promises to give and are recorded at the present value of their net realizable value, using risk-free interest rates applicable to the years in which the promises are received to discount the amounts . The majority of the promises to give are received from a broad base of Wylie ISD contributors as a result of the annual campaign. An allowance for uncollectible promises is provided based on management' s evaluation of potential uncollectible promises receivable at year-end. - 6 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT. ) Public Support and Revenue (Cont. ) Grants and other contributions of cash and other assets are reported as temporarily restricted support if they are received with donor stipulations that limit the use of the donated assets . When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions . Contributions of donated non-cash assets are recorded at their fair values in the period received. Contributions of donated services that create or enhance non-financial assets or that require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation, are recorded at their fair values in the period received. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires the use of management' s estimates . Cash and Cash Equivalents The Foundation considers all highly liquid investments with maturity of three months or less when purchased to be cash equivalents . Cash and cash equivalents for purposes of the statement of cash flows exclude permanently restricted cash and cash equivalents . Investments Investments are composed of mortgage-backed securities, mutual funds investing in government securities and money market funds . These investments are carried at fair value. - 7 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 2 : INVESTMENTS Investments as of June 30, 2006 are summarized as follows: CARRYING COST FAIR VALUE VALUE Residential FDG MTG SECS $ 15, 455 $ 13, 576 $ 13, 576 Prime Mortgage Trust Passthru 13, 394 11, 895 11, 895 Wells Fargo MTG Backed SECS 15, 455 13, 704 13, 704 American Balanced Fund Class A 62, 868 60, 559 60, 559 Bank of America Corp. Internotes 15, 000 14, 530 14, 530 Toyota Motor Credit Corp. Corenotes 25, 000 24, 063 24, 063 Caterpillar Financial Services Corp. 30, 000 28, 638 28, 638 CIT Group Inc. 10, 000 9, 625 9, 625 Bank of New York 15, 000 14, 655 14, 655 Capital World Growth & Income Fund Class A 67, 960 64, 309 64, 309 Capital World Growth & Income Fund Class B 2, 039 2, 000 2, 000 272, 171 257, 554 257, 554 Cash & Money Market 1, 181 1, 181 1, 181 $ 273, 352 $ 258, 735 $ 258, 735 8 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 2 : INVESTMENTS (CONT. ) The following schedule summarizes the investment return and its classification in the statement of activities for the ten months ended June 30, 2006: Cash and Money Market Investments Total Balance at Beginning Of Year $ 16, 345 $ 44, 235 $ 60, 580 Tibbals Grant 55, 000 - 0 - 55, 000 General Funds Transfer 30, 000 - 0 - 30, 000 Carroll-Garrison Grant 100, 000 - 0 - 100, 000 PBK Grant 10, 000 - 0 - 10, 000 RLK Grant 5, 000 - 0 - 5, 000 Gallagher Grant 10, 000 - 0 - 10, 000 Current interest And dividends 2, 280 888 3, 168 Securities purchased ( 227, 028) 227, 028 - 0 - Securities sold 2, 024 ( 2, 024) - 0 - Realized loss on sale Of securities - 0 - ( 85) ( 85) Current year Unrealized losses - 0 - ( 12, 488) ( 12, 488) Earnings disbursed Out in grants ( 2, 440) - 0 - ( 2, 440) $ 1, 181 $ 257, 554 $ 258, 735 NOTE 3: PROMISES TO GIVE Unconditional promises to give at June 30, 2006, are as follows : Receivable in less than one year $ 6, 500 Receivable in one to five years 2, 250 Total unconditional promises to give 8, 750 (Less discounts to net present value) ( 66 ) (Less allowance for uncollectible promises) ( - 0 - ) Net unconditional promises to give at June 30, 2006 $ 8, 684 - 9 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 3 : PROMISES TO GIVE (CONT. ) Discount rates used on long-term promises to give were calculated at 3% in 2006. The Foundation believes that all unconditional promises to give at June 30, 2006, will be collected; no allowance for un-collectible promises to give has been established. NOTE 4 : TEMPORARILY RESTRICTED NET ASSETS Temporarily restricted net assets are available for the following purposes or periods : Periods after June 30, 2006 $ 8, 750 Specific grant programs - 0 - Total temporarily restricted net assets $ 8, 750 Net assets were released from donor restrictions by incurring expenses satisfying the purpose or time restrictions specified by donors as follows : Time restrictions expired on unconditional promises to give $ 11, 400 Total restrictions released $ 11, 400 Unconditional promises to give are classified as temporarily restricted until received. - 10 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 5: PERMANENTLY RESTRICTED NET ASSETS Permanently restricted net assets consist of gifts received from donors that have restricted the principal of the gift or unrestricted net assets transferred to the General Endowment Fund by Board designation. Only earnings in excess of the original principal are to be used by the Foundation for granting awards . The following is a summary of the endowment funds at June 30, 2006: ORIGINAL GIFTS: Harry Tibbals Jr. - 2004 $ 45, 000 Sanden International - 2005 15, 000 Harry Tibbals Jr. - 2006 55, 000 Carroll-Garrison - 2006 100, 000 PBK Architectural - 2006 10, 000 RLK Engineering - 2006 5, 000 Gallagher Construction- 2006 10, 000 Principal 240, 000 General Endowment Transferred From Unrestricted Funds 30, 000 Adjusted Principal 270, 000 EARNINGS: Investment earnings in previous years 3, 638 Current investment earnings 3, 168 Total 6, 806 UNREALIZED LOSSES: Prior year unrealized losses ( 2, 069) Current unrealized losses ( 12, 488) Total ( 14, 557) REALIZED LOSSES ( 85) GRANTS PAID: Grants paid in previous years ( 989) Grants paid in current year ( 2, 440) Total ( 3, 429) PERMANENTLY RESTRICTED NET ASSETS $ 258, 735 - 11 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 6: OPERATING LEASE COMMITMENT AND RENT The Foundation stages an annual fund-raising gala called Boots and BBQ. For the ten months ended June 30, 2006 the Swingin ' "D" Party Connection was paid $ 14, 551 for rent of the facility and other equipment used during the event. Office space received as a donation from the Wylie ISD amounted to $ 4, 000 for the ten months ended. NOTE 7: WYLIE ISD NON-CASH CONTRIBUTION In January 2004, the Wylie ISD began providing office space, and employees to the Foundation. The fair values of office space and employee services received in the current year are as follows : Total salaries $ 29, 689 Office space 4, 000 Total donation from Wylie ISD 33, 689 Office space was estimated at $ 400 per month. Salaries of the executive director and a secretary were allocated between Wylie ISD and the Foundation and are summarized as follows : Total Amount Amount Paid by the Donated to the The District Foundation Total Salaries 51, 943 33, 689 NOTE 8 : DONATED SERVICES The Foundation receives a significant amount of donated services from unpaid volunteers who assist in fund-raising and special projects . No amounts have been recognized in the statement of activities because the criteria for recognition under SFAS No. 116 have not been satisfied. - 12 - Wylie ISD Education Foundation, Inc. Notes to the Financial Statements June 30, 2006 NOTE 9: FAIR VALUES OF FINANCIAL INSTRUMENTS The following methods and assumptions were used by the Foundation in estimating its fair value disclosures for financial instruments : Cash, cash equivalents and short-term unconditional promises to give : The carrying amounts reported in the statement of financial position approximate fair values because of the short maturities of those instruments . Endowment investments : The fair values of investments are based on quoted market prices ' for those or similar investments . Long-term unconditional promises to give: The fair value of promises to give that are due in more than one year is estimated by discounting the future cash flows using a current risk free rate of return based on the yield of a U.S. Treasury security with a maturity date similar to the expected collection period. The estimated fair values of the Foundation' s financial instruments, none of which are held for trading purposes, are as follows : Carrying Amount Fair Value Cash and cash equivalents $ 116, 551 $ 116, 551 Unconditional promises to give 8, 684 8, 684 Endowment investments Cash and cash equivalents 1, 181 1, 181 Investments 257, 554 257, 554 NOTE 10: FUNCTIONAL ALLOCATION OF EXPENSES The costs of providing the various programs and activities have been summarized on a functional basis in the statement of activities . Accordingly, certain costs have been allocated among the programs and supporting services benefited. - 13 - SUPPLEMENTARY INFORMATION - 14 - Wylie ISD Education Foundation, Inc. Schedule of Functional Revenues and Expenses For the Ten Months Ended June 30, 2006 Grants & Brick Boots & Administrative Total Contributions Sales BBQ Contributions Received Grants $ 180, 000 $180, 000 Other 23, 165 23, 165 WISD - salary & facility 33, 689 33, 689 Major Saver 6, 788 6, 788 Sponsorships 55, 760 55, 760 Items to be sold 29, 340 29, 340 Total contributions received 243, 642 0 85, 100 0 328,742 Other Revenues Auction sales 24, 606 24, 606 Ticket sales 6, 788 6, 788 Bike sales 9, 017 9, 017 Brick sales 558 558 Interest & dividends 8, 121 8, 121 Total other revenues 9, 017 558 31, 394 8, 121 49, 090 Total revenues 252, 659 558 116, 494 8, 121 377, 832 E nses & Losses Grants to educators 55, 626 55, 626 Salaries 7,579 399 2, 393 29, 518 39, 889 Facility 1, 000 14, 551 3, 000 18, 551 Cost of goods sold 8, 918 29, 640 38, 558 Printing 477 2, 713 1, 432 4, 622 Postage & shipping 10 29 39 Promotion & entertainment 13 2, 200 38 2, 251 Supplies & rentals 110 7,082 330 7, 522 Office expense 454 454 Professional fees 4, 850 4, 850 Conferences & conventions 4, 141 4, 141 Insurance 1, 185 1, 185 Dues & staff development 615 615 Advertising 343 343 Bank & credit card fees 312 312 Unrealized losses on investments 12, 488 12, 488 Realized losses on investments 85 85 Total expenses & losses 18, 107 399 58, 579 114, 446 191, 531 Changes in net assets $ 234, 552 $ 159 $57, 915 $ ( 106, 325) $186, 301 See accompanying notes to financial statements - 15 - Wylie City Council & Wylie Economic Development Corporation Board (WEDC) CITY OF WYLIE Minutes Joint Meeting Wylie City Council & Wylie Economic Development Corporation Board (WEDC) Thursday, September 6, 2007 - 6:00 pm Wylie Municipal Complex- Council Chambers 2000 Highway 78 North CALL TO ORDER Mayor Mondy called the City Council to order at 6:03 p.m. Council members present were: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman Merrill Young, Councilman Rick White and Councilman David Goss (arrived at 6:35 p.m.). City Staff present was: City Manager Mindy Manson; Finance Director Larry Williamson, and City Secretary Carole Ehrlich. WEDC Chairman Marvin Fuller called the WEDC Board to order at 6:04 p.m. Board members present were: Vice Chairman Merrill Young, Board member Mitch Herzog and Chris Seely (arrived 6:15 p.m.) WEDC Staff present were: Executive Director Sam Satterwhite. PRESENTATIONS & DISCUSSION • Presentation by T.I.P. Strategies, Incorporation of assessment findings and to receive direction from City Council and/or Wylie Economic Development Board of Directors. WEDC Executive Director Satterwhite thanked everyone for coming and introduced Ms. Karen Beard. Ms. Beard reviewed some of the statistics and group analysis that had been completed since the June 21, 2007 Joint Meeting. She reviewed with those in attendance the Discovery Phase and Opportunity Phase completions that were addressed in prior work sessions. She explained that the next step was the "Implementation Phase"; to apply the goals and strategies information provided and determine which goals were of most importance and who would be Minutes—September 6, 2007 Special Called Joint Meeting WEDC and the Wylie City Council Page 1 responsible for the initial implementation of each goal. Some of the goals included: Marketing and Imaging Campaign, both external and internal; High Impact Initiatives which include discussion on impact, feasibility and desirability; Target Industry Recruitment, and Business Expansion and Retention. She explained targets and strategies for each goal and asked for input from those in attendance of which goals were of highest priority. Once priorities were set, Ms. Beard presented an Implementation Table and attendees were asked for a consensus of which entity would be responsible for the initial implementation and the timeframe in which each goal and target strategy would be addressed. In closing, Ms. Beard explained, the next steps in the program would be to finalize the draft and implementation table (actions & timelines) and schedule a meeting to present the final document. Ms. Beard thanked the Wylie City Council, WEDC Board members, and staff for their time and input. ADJOURNMENT With no further business, Mayor Mondy adjourned the City Council Joint Meeting at 8:35 p.m. WEDC President Marvin Fuller adjourned the WEDC Board Joint Meeting at 8:35 p.m. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes—September 6, 2007 Special Called Joint Meeting WEDC and the Wylie City Council Page 2 DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION implementation table NOTE:Budget estimates are provided for those items that require special consideration(i.e., where consultants may be requited, where staff cannot be re-directed into new activities, or where new resources must be applied). Other budget items are described as"not applicable"(NA)because existing budgets can be redirected, or"to be determined"(TBD)because costs associated with these items will be dependent upon the specific action chosen and cannot be estimated in advance. Actions Timeframe Budget ✓ Who? On- 0-6 6-12 1-2 3-5 5-10 ✓Indicates a priority item One-time Annual going mos. mos. yrs. yrs. yrs. 1:MARKETING&IMAGE CAMPAIGN 1.A Develop a consistent theme for marketing Wylie. 1.A.1 Review existing marketing materials. 1.A.2 Hold marketing focus group. 1.A.3 Consider development of a unified website. 1.8 Initiate an external marketing and public relations campaign. 1.B.1 Design and initiate a joint advertising campaign. 1.B.2 Continue networking with individuals and organizations that can refer prospect leads. 1.B.3 Highlight key projects. 1.B.4 Develop a press kit focused on economic development. 1.13.5 Provide press releases on a regular basis. 1.13.6 Leverage existing Ambassadors program. n T I P STRATEGIES 28 DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION Actions Timeframe Budget ✓Indicates a priority item Who? On- 0-6 6-12 1-2 3-5 5-10 One-time Annual going mos. mos. yrs. yrs. yrs. 1.0 Initiate an internal marketing campaign. 1.C.1 Encourage positive press. 1.C.2 Leverage local leaders. 1.C.3 Continue current efforts to keep citizens informed. 1.C.4 Conduct a regular survey of Wylie residents. 1.C.5 Develop a benchmarking program. 2: HIGH-IMPACT INITIATIVES TIER ONE(Near to mid-term) • 2.A Leverage development at the Town Center site. 2.A.1 Prepare master plan for the Town Center site. 2.A.2 Take action to mitigate impact on downtown. 2.A.3. Continue to explore options for higher education at the site. 2.A.4 Engage development community. 2.B Develop corridor plans for SH 78 and FM 205. 2.B.1 Prepare corridor plan for SH 78. 2.B.2 Prepare corridor plan for FM 205. 2.0 Expand downtown planning effort. 2.C.1 Enlarge planning area. 2.C.2 Plan for rail. 2.C.3 Encourage a mix of housing options. II T I P STRATEGIES 29 DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION Actions Timeframe Budget ✓ Indicates a priorityitem Who? On- 0-6 6-12 1-2 3-5 5-10 One-time Annual going mos. mos. yrs. yrs. yrs. 2.C.4 Investigate tools for support of downtown businesses. 2.D Market the existing hospital site to the medical community. 2.D.1 Identify potential targets in the medical and veterinary community. 2.D.2 Prepare specific marketing materials. 2.D.3 Establish time limit. TIER TWO(Long-term) 2.E Support development of the Kansas City Southern tract. Near-term actions:The WEDC should continue to call on KCS to express interest this project. In addition, staff should continue to: 1) monitor KCS actions, 2) stay abreast of intermodal developments in the Metroplex, 3)explore potential incentives, and 4) ensure that no development is allowed on nearby properties that would inhibit KCS's plans. 2.F Explore options for high-end development along the,shores of Lake Lavon. Near-term actions:City leaders should investigate the potential for assembling specific parcels for development. If parcels can not be identified within the city limits or the ETJ, consideration should be given to the potential for future annexation, the feasibility of revenue-sharing agreements, or other actions that would ensure that Wylie would benefit from development in communities such as St. Paul. T I • P STRATEGIES 30 DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION Actions Timeframe Budget ✓ Indicates a priority item Who? On- 0-6 6-12 1-2 3-5 5-10 going mos. mos. yrs. yrs. yrs. One-time Annual 3:TARGET INDUSTRY RECRUITMENT 3.A Explore options for increasing the supply of industrial land. 3.A.1 Study available options. (Should occur as part of development of an annexation plan) 3.A.2 Review existing land use policies. (Should occur as part of a comprehensive planning process) 3.13 Build awareness among real estate brokers and developers in the Metroplex. 3.B.1 Identify and join relevant broker and realtor associations. 3.B.2 Make plans to design and hold "developer's day"event 3.B.3 Conduct mail campaign. 3.0 Build awareness among decision- makers in target industries. 3.C.1 Maintain databases of companies in each target industry. 3.C.2 Produce target marketing materials. 3.C.3 Follow up with an appointment setting campaign. 3.C.4 Conduct call trips. 3.C.5 Create corporate intelligence program. 3.C.6 Measure performance. T I P STRATEGIES 31 • DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION Actions Timeframe Budget ✓ Who? On- 0-6 6-12 1-2 3-5 5-10 ✓Indicates a priority item One-time Annual going mos. mos. yrs. yrs. yrs. 3.D Build awareness among corporate site selectors. 3.D.1 Develop and maintain site consultants database. 3.D.2 Continue to maintain and update information of interest to site consultants. 3.D.3 Initiate a monthly site consultant letter campaign. 3.D.4 Initiate site consultant visitation program. 3.E Implement retail recruitment strategy. 3.E.1 Identify relevant stakeholders and establish retail working group. 3.E.2 Maintain current retail market analysis. 3.E.3 Market to appropriate retail targets. 3.E.4 Link retail and tourism. 3.F Develop service sector recruitment strategy. 3.F.1 Identify target organizations. 3.F.2 Compile information on each organization. 3.F.3 Create a master database of professionals. 3.F.4 Communicate with target audience on a regular basis. T I P STRATEGIES 32 DRAFT - CONFIDENTIAL >WYLIE ECONOMIC DEVELOPMENT CORPORATION Actions Timeframe Budget ✓Indicates a priority item Who? On- 0-6 6-12 1-2 3-5 5-10 going mos. mos. yrs. yrs. yrs. One-time Annual 4:BUSINESS RETENTION AND EXPANSION 4.A Formalize.WEDC's business retention and expansion(BRE)program. 4.A.1 Develop and maintain a formal inventory of existing businesses. 4.A.2 Implement an annual business retention and expansion survey. 4.A.3 Support networking opportunities for local business owners. 4.A.4 Provide technical support for local businesses. 4.A.5 Have"rapid response"strategy in place to deal with business closures and layoffs. 4.B Foster entrepreneurship and innovation among local companies and residents. 4.B.1 Create an innovation and entrepreneurship group. 4.B.2 Raise awareness of local entrepreneurial success stories. 4.B.3 Encourage private-sector involvement in education and skills training. 4.0 Encourage review of city permitting process. 4.C.1 Establish a"one stop" permitting approach and/or single point of contact. 4.C.2 Set clear standards and follow them. 4.C.3 Establish development-related incentive policy. 4.C.4 Hold open forums. ■1 T I P STRATEGIES 33 Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, September 11, 2007 — 6:00 pm Wylie Municipal Complex — Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman Merrill Young, Councilman Rick White and Councilman David Goss. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Assistant Police Chief, John Duscio; Public Services Director, Mike Sferra; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Public Library Director, Rachel Orozco; Public Information Officer, Craig Kelley; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Reverend Mike Frick, Pastor of the Faith Lutheran Church, Wylie gave the Invocation. Mayor Mondy asked Reverend Frick to lead those in attendance in a moment of silence to honor the 9/11 victims. Councilman White led the Pledge of Allegiance. PRESENTATIONS • First Responder Award to Brandon Gibson (Jim Swartz, CEO of Care Flight/R. Corbin, Fire Chief} Jim Swartz, CEO of Care Flight and Fire Chief Randy Corbin presented Brandon Gibson with the annual "100 Greatest Responders" award. Firefighter/Paramedic Brandon Gibson who was nominated by WFR members for the "100 Greatest Responders" award from Care Flight was chosen for his consistency in emergency care, but his recent performance on two separate incidents pushed his nomination over the edge. Members of the Wylie Fire Department were on hand for the award. Firefighter/Paramedic Gibson was the lead paramedic on two multiple casualty accidents a few weeks back, and the leadership and direction he gave in these very critical situations earned him this recognition. In one of the incidents, there were 4 seriously injured patients, 3 of which were sent to trauma centers via air ambulances. With their lives hanging in the balance, the police and fire crews that worked the incident were prepared to Minutes—September 11, 2007 Wylie City Council Page 1 receive notifications from the hospitals that one or more of the victims didn't make it, but due to the excellent care rendered, all 4 survived. Chief Corbin stated that Brandon also had a recent CPR save, which coupled with his everyday consistent performance, made him the logical choice. • Wylie Telecommunication Appreciation Award (J. Duscio, Assistant Police Chief/R. Corbin, Fire Chief) Assistant Police Chief Duscio and Fire Chief Corbin presented Wylie Telecommunication Appreciation Awards to Brian Stanfield, Albert Allen, Lisa Laird, Dana Davis, Amanda Peeples, Aaron Oleson, Wylie Public Safety Dispatch personnel. Wylie Emergency Communications dispatchers not in attendance were: Shelley Holcomb and Allyson Frederick. Chief Corbin praised them for their service to the City and Wylie Public Safety. September 11th is the official day to honor those in emergency communications, since its calendar date is 9-11. With the City of Wylie's major commitment and priority for its citizens being the provision of top-tier public safety, the 9-1-1 center has to match. Chief Corbin stated that no police, fire, EMS, or technical rescue situation is ever handled without it first being processed and sent out to the proper units to respond. These personnel consistently do the right thing in extremely high-pressure situations, and are a big part of the safety we provide our first responders as they go out into very dangerous situations. They are truly an integral part of Wylie's emergency response system, and are the ones that are usually overlooked or forgotten. Wylie Police and Fire- Rescue used the fact that this council meeting fell on 9-1-1 Day to celebrate and appreciate these key professionals. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Jed Hardage, pastor of the Gateway Community Church, residing at 1210 Surrey Circle invited City Council and staff to a celebration for a new chapter in the church's history by attending an outdoor tent service to be held on October 7, 2007 to celebrate retiring the debt on the church property a full year ahead of schedule. He thanked City Council and staff for their assistance during the planning and purchase of the land. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the August 23, 2007 Special Called Meeting, the August 28,2007 Regular Meeting. (C. Ehrlich, City Secretary) B. Consider, and act upon, authorizing the City Manager to execute a Step Program Grant, in the amount of $45,634.36, with the State of Texas Department of Transportation. (J. Duscio, Assistant Police Chief) Council Action A motion was made by Councilman Young, seconded by Councilman Porter to pull Item #B from the Consent Agenda and table to the September 25, 2007 Council meeting and to approve Item A of the Consent Agenda as presented. A vote was taken and passed 7-0. Minutes—September 11, 2007 Wylie City Council Page 2 RECESS CITY COUNCIL Mayor Mondy recessed the City Council meeting at 6:09 p.m. CALL TO ORDER PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION 4B Chair Mondy called the Parks & Recreation Facilities Development Corporation Board to order at 6:09 p.m. with board members Merrill Young, Rick White, David Goss, and Anne Hiney present and Dan Chestnut and Shirley Burnett absent. 1. Consider, and act upon, approval of the Minutes from the December 12, 2006 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (C. Ehrlich, City Secretary) 4B Board Action A motion was made by 4B Board member Hiney, seconded by 4B Board member White to approve the Wylie Parks and Recreation Facilities Development Corporation minutes of December 12, 2006 as presented. A vote was taken and passed 5-0 with board members Burnett and Chestnut absent. 2. Consider, and act upon, approval of the FY2007-2008 4B Budget and authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. (L. Williamson, Finance Director) 4B Board Action A motion was made by 4B Board member Hiney, seconded by 4B Board member Goss to approve the FY2007-2008 4B Budget and authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. A vote was taken and passed 5-0 with 4B board members Burnett and Chestnut absent. ADJOURN 4B Board Action With no further business before the Wylie Parks and Recreation Facilities Development Corporation (4B) Chairman Mondy adjourned the meeting at 6:11 p.m. Consensus of the board was to adjourn. RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL Mayor Mondy reconvened the Open Session of the Wylie City Council at 6:12 p.m. Minutes—September 11, 2007 Wylie City Council Page 3 REGULAR AGENDA Public Hearing 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Single- Family 10/24 (SF 10/24) to Single-Family 10/24 (SF 10/24) with a Specific Use Permit (SUP) for an Amateur Radio Tower, located at 606 Grassy Glen Drive. Zoning Case 2007-07 (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the subject property is located at 606 Grassy Glen Drive, originally platted in May 2000, the pie-shaped 11,000 square feet lot was zoned SF-3 at that time. November 2001 city-wide amendments to the Zoning Ordinance rezoned the property to Single Family- 10/24 District (SF-10/24). A two-story, 2,400 square foot single family house was built in late 2001. The applicant proposes to construct a forty (40) foot Amateur Communication Tower to be erected adjacent to the far northeast corner of the existing two-story house on the property. Applicant Comments Tracy Griffin (applicant) residing at 606 Grassy Glen, Wylie addressed Council stating that he had applied for the"Skywarn" system. He commented that he would be involved in this service. Mayor Mondy opened the Public Hearing at 6:16 p.m. No one was present to address Council for Zoning Case 2006-07. Mayor Mondy closed the Public Hearing at 6:16 p.m. Council Action A motion was made by Councilman Porter, seconded by Mayor Pro Tern Byboth to approve a change in zoning from Single-Family 10/24 (SF 10/24) to Single-Family 10/24 (SF 10/24) with a Specific Use Permit (SUP) for an Amateur Radio Tower, located at 606 Grassy Glen Drive. Zoning Case 2007-07. A vote was taken and passed 7-0. General Business Tabled from Aujiust 28, 2007 Council Action Councilman Young made a motion to remove Zoning Case #2007-05 from the table. Consensus of Council was to remove and consider. 2. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, amending Planned Development 2002-52 with Specific Use Permit 06-14 zoning to allow for Neighborhood Services District on a 2.03 acre tract within the Planned Development District. Zoning Case 2007-05 (R. 011ie, Planning Director) Minutes—September 11, 2007 Wylie City Council Page 4 Staff Comments Planning Director 011ie addressed Council stating that the applicant is requesting this item to be tabled until September 25, 2007, to allow additional time to complete the Conditions of the Planned Development as requested by City Council at the August 28, 2007 Council Meeting. Council Action A motion was made by Councilman White, seconded by Councilman Young, to re-table Zoning case#2007-05 to the September 25, 2007 Council meeting. A vote was taken and passed 7-0. 3. Consider, and act upon, Ordinance No. 2007-29 adopting a budget and appropriating resources for Fiscal Year 2007-2008, beginning October 1, 2007 and ending September 30, 2008 and to include the FY2007-2008 4B Budget, authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that the tax rate being proposed for fiscal year 2007- 2008 is $0.73325/$100. This is $.0265/100 higher than last year. For all budgeted funds, the projected totals for available revenues and expenditures are $43,445,200 and $71,475,690 respectively. At its August 14th meeting, Council accepted the proposed Ad Valorem tax rate of$0.73325 per$100 assessed valuation for FY 2007-2008. The Fund summary was published in the Wylie News on August 15, 2007. Council held the required public hearing on the budget on August 28, 2007. Council Discussion Mayor Pro Tern Byboth asked City Manager Manson if the Maintenance and Operations budget had been reduced a little. City Manager Manson stated that the M & 0 had remained the same (flat). Mayor Mondy stated this was left the same even with increases in inflation/cost of living the past year. Mayor Mondy commended City Manager Manson and Finance Director Williamson and all the Department Directors on their hard work this year preparing the proposed budget. He commented that the Council had placed some tight constraints and asked staff to tow the line through the budget process. He thanked them for their assistance. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve Ordinance No. 2007-29 adopting a budget and appropriating resources for Fiscal Year 2007- 2008, beginning October 1, 2007 and ending September 30, 2008 and to include the FY2007- 2008 Community Services Facilities Capital Improvement Plan. A vote was taken and passed 7-0. 4. Consider, and act upon, ratifying the property tax increase reflected in the approved City of Wylie FY2007-2008 Budget. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that H.B. No. 3195 is new this year. Under Section 4, subsection C the bill states, "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax Minutes—September 11, 2007 Wylie City Council Page 5 increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26, Tax Code, or other law. Council Action A motion was made by Councilman Porter, seconded by White to ratify the property tax increase reflected in the approved City of Wylie FY2007-2008 Budget. A vote was taken and passed 7-0. 5. Consider, and act upon, Ordinance No. 2007-30 fixing the tax rate/levy for 2007 and for the fiscal year 2007-2008 Budget at $0.73325 per $100 of assessed valuation. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that the tax rate needed to fund the FY 2007-2008 budget is $.73325 per $100.00 of assessed valuation. The tax rate is broken down with $.56195 being used for operations and maintenance and $.17130 being used for the General Debt Service Fund. This tax ordinance will generate new levies of $11,378,107 for the General Fund and $3,468,429 for the General Debt Service Fund. The adopted Fiscal Year budget requires the support of this ordinance. Citizen Comments James Griffin stated that he was in support of the proposed FY 2007-2008 Budget and the 2005 Bond Program. He was behind the Council in moving forward with all the bond projects approved by the citizens of Wylie in November 2005. Sara Beth Meyer residing at 810 Andersonville Lane, Wylie addressed Council stating that she was in favor of the tax rate and proposed budget. She explained that her family moved to Wylie a couple of years ago because it was a safe and affordable town to live in. She reported that like so many other citizens she had voted for all the projects in the 2005 Bond Election and had a moment of fiscal amnesia when she learned that the tax rate was going up. She commented that when she learned that the tax rate increase was approximately $42.00 annually for the average home owner; she concluded that this was an unbelievably wise investment in the City of Wylie. She explained that the citizens voted for these improvements for the good of our children and now it is time to make good on what we said and make Wylie a better town. Grace Morrison residing at 118 Glen Knoll, Wylie addressed Council commending the Council and staff on their hard work regarding the proposed budget and tax rate. She explained that she was not a disinterested citizen but rather was currently serving on the Library Board and had served on many advisory boards in the past. She explained that during the 2005 Bond Committee meetings there was information distributed that clearly showed an approximate 3% increase in property tax for 2008. She explained that most everyone at those bond meetings and public hearings were made aware of the proposed tax rate for 2008. She reported several cities in the surrounding area that were raising their taxes with and without bond programs. Jerri Smith residing at 106 N. Carriagehouse Way, Wylie addressed Council stating that she had been a resident of Wylie going on eighteen years. She reported that she was currently the President of"Friends of the Rita and Truett Smith Library" and explained that the organization raised funds for the library. She explained that she was appointed to the 2005 Bond Committee and she watched the City Manager and City Council work with the Bond Committee to bring these projects together. She reported that the City Manager at that time had town meetings and involved the public in learning about the bond issues. She stated that the citizens learned and voted for these projects. She asked Council, as a citizen, to please consider passing the budget which she had watched them work so diligently on and pass the tax rate to move forward on the bond projects. She stated that she appreciated all the City Council had done for the residents of Wylie. Minutes—September 11, 2007 Wylie City Council Page 6 Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to approve Ordinance No. 2007-30 fixing the tax rate/levy for 2007 and for the fiscal year 2007-2008 Budget at $0.73325 per$100 of accessed valuation. A vote was taken and passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2007-29 and 2007-30 into the official record. Mayor Mondy recessed the meeting for a 15 minute break at 6:35 p.m. WORK SESSION Mayor Mondy reconvened into Work Session at 6:50 p.m. All Council members were present. • Presentation update and discussion related to construction of the new Library, Recreation Center and City Hall including "LEEDS" (Leadership in Energy & Environmental Design). (ARCHITEXAS, Architect/Holzman Moss, Architecture) Craig Melde of ARCHITEXAS and Doug Moss of Holzman Moss Architecture gave a presentation on "LEEDS" and the various certifications that can be obtained using energy and environmental design in public buildings. Doug Moss gave an overview of the proposed City Hall, Library, and Recreation Center design noting that the architecture firms would make minor revisions to the design, after staff input. He explained that they planned to submit the revised plans to Thomas S. Byrne, Ltd. (Construction Manager) for the compilation of final construction costs. He reported the firms would report back to Council on November 6, 2007 to review the final design and related costs within the bond budget. ADJOURNMENT With no further business before Council, Mayor Mondy adjourned the meeting at 8:00 p.m. Consensus of Council was to adjourn. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes—September 11, 2007 Wylie City Council Page 7 Wylie City Council CITY OF WYLIE Minutes Special Called Work Session Wylie City Council Tuesday, September 18, 2007 - 6:30 pm Wylie Municipal Complex -Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the Special Called Meeting to order at 6:40 p.m. with the following Council members present: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman Merrill Young, Councilman Rick White, Councilman Carter Porter and Councilman David Goss. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; WEDC Executive Director, Sam Satterwhite; Planning Director, Renae' 011ie; Public Information Officer, Craig Kelley, and City Secretary, Carole Ehrlich. Mayor Mondy convened into Work Session at 6:41 p.m. WORK SESSION • Presentation from Direct Development Representatives (WEDC Executive Director, S. Satterwhite) Wylie Economic Development Executive Director Satterwhite addressed Council stating that this evening was an exciting night. He noted that as Council was aware, there had been discussion for some time regarding development of commercial property on S.H. 544 and McCreary. He introduced David Watson, Owner Principal and Don Bouvier, Development Partner representing Direct Development, 2001 Ross Ave. Ste. 4601, Dallas, Texas. He explained the process began on the proposed property in 2005 with WEDC making an attempt to purchase the property. WEDC was told that Mr. Herzog had just completed a contract on the property. Mr. Satterwhite commented that this contract turned out to be very beneficial to the City and to WEDC. Mr. Satterwhite turned the presentation over to Mr. David Watson, Owning Principal of Direct Development. Minutes—August 23, 2007 Special Called Work Session Wylie City Council Page 1 Mr. Watson addressed Council stating that this was indeed an exciting evening. He presented Council with some background regarding Direct Development. He explained that the company was singly focused on retail commercial development not focusing on industrial or other types of developments. He explained that Target had differentiated themselves as the best retail anchor for community shopping center developments in the industry. He reported that Direct Development had created a strong relationship with Target, and was fortunate to have Target as their best client. He invited Council to visit the three shopping centers that have been completed in the Town of Flower Mound to get an idea of the quality of construction and design the company offers. Mr. Watson reported that Troy Aikman was an owning partner of the company and had planned on being present tonight but due to other obligations was unable to attend. He explained that projects like the one being considered here tonight take a tremendous amount of effort from city staff, Council, WEDC, cooperative landowners who understand the processes, and from leaders in the community. Mr. Watson turned the meeting over to Don Bouvier, Development Partner. Mr. Bouvier addressed Council stating that he wanted to give Council the vision and intentions Direct Development was proposing for this site. He reported the firm was asking for a public/private relationship. He shared pictures of designs of other developments in and around the metroplex that had been completed by the development firm. He presented a site plan that showed approximately 600,000 sq. ft. of retail development He stated that the property was almost there, but not quite yet; this is the reason why we are asking for a public/private partnership. While the property has the right width and depth, it does not have the completed thoroughfare crossing. One of the requirements to complete this is to partner with the City to complete the McCreary Road extension which will guarantee that the shopping center will come to fruition. This must also include adequate right-of-way for McCreary Road and the shopping center. He reported that the firm was currently working with Mr. Herzog, North Texas Municipal Water District, Texas Power and Light, City of Sachse and the City of Murphy to acquire the necessary right-of-way for the road and the bridge from Maxwell Creek. He reported that the firm was also working with TxDOT to insure signalization at the site for shopper convenience. He explained that the design of the project would be sustainable, aesthetically pleasing and stand the test of time. He reported that on the financial side, the approximate annual revenues generated from this development to the City included: $700,000 in ad valorem tax, $3,000,000 in sales tax, and roughly 1,000 new jobs. He reported that the firm was under contract for the property and were in discussion stages with retailers to bring them all together. He reported that the firm would like to be under construction by May 2008 with Target wishing to open in July 2009. He noted that the plan was to build the roadways concurrently with the commercial development. He reported that finances and economics of this deal were not deep enough for the firm to do all these public improvements without a method to recoup some of those costs; consequently, three weeks ago the firm submitted a proposal for the public/private partnership to the Wylie Economic Development Corporation which is a starting place for these negotiations. Mayor Mondy asked if it was too early to report tenant interest. Mr. Bouvier stated that he could only note retailers that they were in discussion with regarding the site. He reported that with the assistance of the Mayor and WEDC, Target was willing to locate if negotiations continue to be positive. Other retailers were: J. C. Penny and Kohl's. He reported that Michael's, Dicks's Sporting Goods, Pet Smart, Ross Dress for Less, community restaurants and a movie theatre had also shown interest in locating within the development. Mr. Watson reported that the firm needed to receive the firm commitment from Target prior to finalizing discussions with other retailers. He reported that the firm was just not there yet. He explained that the commitment that retailers and the developers were making was projected to cost over $100,000,000. Mr. Bouvier thanked the Council for their time and interest. Minutes—August 23, 2007 Special Called Work Session Wylie City Council Page 2 He reported that the firm was just not there yet. He explained that the commitment that retailers and the developers were making was projected to cost over $100,000,000. Mr. Bouvier thanked the Council for their time and interest. Mayor Mondy convened into Executive (closed) Session at 6:55 p.m. stating the exception noted below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: 1. §§551.087 Deliberations regarding economic development negotiations. To discuss commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay or expand in or near the territory of the governmental body and with which the governing body is conducting economic development negotiations. • Discussion regarding economic negotiations with Direct Development RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session, including but not limited to: Mayor Mondy reconvened into Open Session at 7:32 p.m. 1. Consider and act upon authorizing the City Manager to negotiate a development agreement for a retail development on FM 544 between the City of Wylie and Direct Development. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Young to authorize the City Manager to negotiate a development agreement for a retail development on FM 544 between the City of Wylie and Direct Development. A vote was taken and passed 7-0. ADJOURNMENT With no other business before Council, Mayor Mondy adjourned the meeting at 7:35 p.m. Consensus of Council was to adjourn. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes—August 23, 2007 Special Called Work Session Wylie City Council Page 3 ite Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: B Department: Library (City Secretary's Use Only) Prepared By: Rachel Orozco Account Code: Date Prepared: September 19, 2007 Budgeted Amount: $ 24,831.00 Exhibits: Resolution/Agreement Subject Consider, and act upon, Resolution No. 2007-27(R) authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2007-2008. Recommendation Motion to approve Resolution No. 2007-27(R) authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2007-2008. Discussion Collin County allocates funds for library services to cities in the County. For fiscal year 2008, Collin County will fund the Rita and Truett Smith Public Library $24,831.00. Payments are made to the City of Wylie on a quarterly basis. Approved By Initial Date Department Director RO 09/19/2007 City Manager q((o/o1 Page 1 of 1 RESOLUTION NO. 2007-27(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH COLLIN COUNTY AND THE RITA AND TRUETT SMITH PUBLIC LIBRARY FOR LIBRARY SERVICES FOR FISCAL YEAR 2007-2008. WHEREAS, the County of Collin, Texas, is a duly organized political subdivision of the State of Texas engaged in the administration of County Government and related services for the benefit of the citizens and residents of Collin County; and WHEREAS, the City of Wylie Rita and Truett Smith Public Library administers and provides library services for the general public in Collin County, Texas; and WHEREAS, Collin County agrees to fund the Rita and Truett Smith Public Library for fiscal year 2008 beginning October 2007 and ending September 2008 for services to the citizens of Collin County; and WHEREAS, the Rita and Truett Smith Public Library shall continue to provide full library services for the residents of Collin County, Texas, without distinction between those who reside within or without an incorporated area of the county. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS; Section 1. Collin County agrees to fund the Rita and Truett Smith Library in the amount of$24,831.00 for the 2008 fiscal year for library services. Section 2. An official copy of this resolution shall be forwarded to the Collin County Commissioners' Court for their consideration. Section 3. The Mayor of the City of Wylie is hereby authorized to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library. DULY PASSED AND APPROVED by the City Council of the City of Wylie on the 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-27(R) Interlocal Agreement with Collin County For Library Services THE STATE OF TEXAS COUNTY OF COLLIN INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF COLLIN AND THE RITA & TRUETT SMITH PUBLIC LIBRARY I. This agreement is made and entered by and between Collin County, a political subdivision of the State of Texas, hereinafter referred to as the "COUNTY" and the Rita & Truett Smith Public Library ; hereinafter referred to as the "LIBRARY". II. The COUNTY and LIBRARY agree as follows: The COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of County Government and related services for the benefit of the citizens and residents of Collin County. The LIBRARY is a City Council created entity established for administering and providing library services for the general public in Collin County, Texas. The undersigned officers or agents of the COUNTY and the LIBRARY are properly authorized officials and agents and each has the necessary authority to execute this contract on behalf of said agent's principal and that any necessary resolutions or orders extending said authority have been duly passed and are now in full force and effect. The COUNTY agrees to fund the LIBRARY in the amount of $24,831.00 for the 2008 fiscal year (October 2007 through September 2008) of the COUNTY, under the conditions and terms set out herein. In exchange for said funds provided by the COUNTY, the LIBRARY will provide the following services to the citizens of Collin County for the year of 2008: The LIBRARY shall continue to provide full library services for residents of Collin County, Texas, without distinction between those who reside within or without an incorporated area of the county. The LIBRARY shall perform such other functions and duties as may be required of it by law or by lawful authority. All benefits and services provided by the LIBRARY and the administration of its program or programs shall be done in conformity with all State and Federal Laws and without regard to race, religion, gender or ethnic background of the persons being served, and without regard to the immigration status of the persons being served. All funds provided to the LIBRARY by the COUNTY shall be used solely for library services to the public. The LIBRARY shall diligently prepare and keep accurate and current records of its board meetings, official actions and expenditures and shall permit inspection and copying of said records by authorized agents of the Commissioners' Court, District Attorney and County Auditor of Collin County, Texas from 8:00 A.M. to 5:00 P.M. Monday through Friday of each week (except officially recognized holidays). Further, the LIBRARY agrees to submit to audits by the County Auditor in accordance with the directions of said official. The LIBRARY shall comply with the Texas Open Records Act and the Texas Open Meetings Act, provided that matters and records deemed confidential by law shall not be compromised. For the aforementioned services provided by the LIBRARY, the COUNTY agrees to pay to the LIBRARY for the full performance of this agreement: the sum of$6,208.00 on a quarterly basis. The LIBRARY understands and agrees that payment by the COUNTY to the LIBRARY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY, and in conformance with applicable state law. Neither of the parties to this agreement waives or shall be deemed herby to waive any immunity or defense that would otherwise be available to it against claims arising from the exercise of governmental powers and functions. The LIBRARY is not given authority by this contract to place the COUNTY under any manner of legal obligation to any third party, person, entity or agency, and is not hereby made an agent of the COUNTY for the purpose of incurring liability. The LIBRARY does not have under this agreement authority or legal capacity to admit or confess error or liability on behalf of the COUNTY. The effective date of this agreement shall be the day that it is signed by both parties. This agreement and any of its terms and provisions, as well the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. In the event that any portion of this agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. EXECUTED in duplicate originals this, the day of , 2007. BY: The County Judge of Collin County, Texas BY: The Authorized Representative of Date The Rita & Truett Smith Public Library lAt• Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: C Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: September 11, 2007 Budgeted Amount: Exhibits: 2 Subject Consider, and act upon, Ordinance No. 2007-31 approving a Specific Use Permit (SUP) for an Amateur Communication Tower on an existing residential lot, located at 606 Grassy Glen Drive. Zoning Case 2007-07 Recommendation Motion to approve Ordinance No. 2007-31 approving a Specific Use Permit (SUP) for an Amateur Communication Tower on an existing residential lot, located at 606 Grassy Glen Drive. Discussion Owner: Mr. Tracy Griffin Applicant: Mr. Tracy Griffin Zoning Case 2007-07 requires an Ordinance to amend the zoning accordingly in the Official Zoning Map of the City; and providing a penalty clause, a repeal clause, a savings clause, a severability clause, and an effective date. The above described property shall be used only in the manner and for the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended herein by the granting of this zoning classification. Approved By Initial Date Department Director RO1 9/12/07 City Manager 11,/11f�` �1 av'(n Page 1 of 1 ORDINANCE NO. 2007-31 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE, AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING ON THE HEREINAFTER DESCRIBED PROPERTY, ZONING CASE NUMBER 2007-07, TO SF- 10/24 WITH A SPECIFIC USE PERMIT (SUP) FOR AN AMATEUR COMMUNICATION TOWER; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the governing body of the City of Wylie, Texas, in compliance with the laws of the State of Texas with reference to the amendment of the Comprehensive Zoning Ordinance, have given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally and to owners of the affected property, the governing body of the City is of the opinion and finds that the Comprehensive Zoning Ordinance and Map should be amended; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: That the Comprehensive Zoning Ordinance of the City of Wylie, Texas, be, and the same is hereby, amended by amending the Zoning Map of the City of Wylie, to give the hereinafter described property a new zoning classification of SF-10/24 with a Specific Use Permit (SUP) for an Amateur Communication Tower, said property being described in Exhibit "A", (Site/Survey Layout) and Exhibit "B" Ordinance Restrictions attached hereto and made a part hereof for all purposes. SECTION 2: That all ordinances of the City in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3: That the above described property shall be used only in the manner and for the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended herein by the granting of this zoning classification. SECTION 4: Any person, firm or corporation violating any of the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, commits an unlawful act and shall be subject to the general penalty provisions of Section 1.5 of the Zoning Ordinance, as the same now exists or is hereafter amended. Ordinance No.2007-31 Zoning Case 2007-07 SUP for Amateur Communication Tower SECTION 5: Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 6: This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION 7: The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Date of publication in The Wylie News—October 3, 2007. Ordinance No.2007-31 Zoning Case 2007-07 SUP for Amateur Communication Tower "Exhibit A" SURVEY PLAT Thie le to certify that I have. thle data,made ei careful end accurate eurvey on the ground of property Ioceted et No. 606 GRAS 'r GLEN t7RIVE ,In the city of WYLIE _.Texeg. Lot Na. a Nock No. B __ of HARVEST B WD en additlan to the City of WYLIE, Gt?LLTN COUNTY ,Texee, according to the MAP THEf�ED__ recorded In Volume '_ at Page 945 of the MAP Records of COLLIN County Texas. ...emomme.--41("4t7eillmoom"---- GRASSY GLEN I7RiVE 501 R.O.W. HA14491fi3GeTNOl7 PR. f R=50.00' ,c / 1� L=46.381 / ,' Txu ` •E5M1T. :-=' . . i �V : : ti4 291 E5L • .. -. ..---.,......„ \ . , • • _► v.„ 3• 22.51 • �• . , LOTtis ....... \is.e„ ':. . LOT 7 0.0►1 .... 9 ri APPROVE!) 11 7.d in14.01 C' CITY OF TWO STORY r-, IIL'a' if, . F low„ 1Ll e ` �R iGK o �'M .� 4 tOt_,.. ....__Q__sir2.,,, •� _, +f A . b.0 22.3 p, 27.1 1 b i JO 03 -. , ---1 . . ,tog Jai At". 4,1 21 / 0.2' ' 5 00` 041 27" E 96.431 s tz.a'r EASEMENTS REGOROEO IN THE FOLLOWING MENIAH OER OF LOT 2 VOLUMES ANO PAt3E6 00 NOT APPEcT THE ANCIER41t1D A001TION ABOVE OE5CRleww PfiGPER-n VOL. 6.P6. 28a VOLUMC SOB. PAGE 130 VOLUME 66D, PAGE 140 NOT£' PROPERTY SUBJECT TO EA5LMlsf�ITS VOLUME 1286, PAGE 752 • 1N CIEGLAF�ATlON REGORDEO 1N VOLUMER 4803. PAGE 1100 MOTE 8Ealtatcs,EJISEilENIS ANU BtM.D C 6JE5 HIE SY RECORUEO RAT t1Nt Oilt€RI85E NOTED. NOTE: According to the F.1.R.M. in Community Panel No. 480BDG047f3G ,this property does lie in lone X and PO 5 NOT fie within the tfXl year flood zone. EXHIBIT "B" ORDINANCE RESTRICTIONS ZC2007-07 The Provisions of this Specific Use Permit limits are as follows: • One amateur communications tower per site. • Maximum two (2)antenna mounted on one tower • Maximum 900 square feet for single antenna and 1,400 for two antennae. • No portion may encroach into required front, side or rear yard. • Tower may not exceed forty (40) feet in height. • Revocation and removal of permit and tower if applicant vacates or moves from the property. Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: D Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: Date Prepared: 08/17/07 Budgeted Amount: Exhibits: Details Subject Consider, and act upon, Ordinance No. 2007-32 amending Ordinance No. 2002-05 amending Engineering Standard Construction Details. Recommendation Motion to approve Ordinance No. 2007-32 amending Ordinance No. 2002-05 amending Engineering Standard Construction Details. Discussion On June 22, 2002 Council first adopted the manual for the design of storm drainage, water and sanitary sewer lines and thoroughfares. The City of Wylie has also adopted the North Central Texas Council of Governments (NCTCOG) Standard Specifications for Public Works Construction as a base standard for infrastructure improvements. The proposed ordinance will adopt updated construction details to replace the current standards. The new details have been updated to reflect current methods in construction and provide uniformity in infrastructure throughout the City. Approved By Initial Date Department Director CH 8/17/07/ City Manager ( ! r ► 1 7 Jao/p-1 Page 1 of 1 ORDINANCE NO. 2007-32 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS AMENDING WYLIE ORDINANCE NO. 2002-05; AMENDING ENGINEERING STANDARD CONSTRUCTION DETAILS, PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has investigated and determined that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas ("Wylie") to amend Wylie Ordinance No. 2002-05 Engineering Standard Construction Details. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2. Amending Wylie Ordinance No. 2002-05, Design and Construction Standards, Standard Construction Details. The following Standard Construction Details are hereby amended: STD-00_R, STD-02_R, STD-07_R, STD-09_R, STD-11_R, STD-14_R, STD-19_R, STD-21_R. SECTION 3 Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. Ordinance 2007-32 Amending Ordinance No.2002-05 Design Standards SECTION 4 Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. SECTION 5 Effective Date. This Ordinance shall become effective from and after its passage and adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, on this 25th day of September 2007. JOHN MONDY, Mayor ATTESTED AND CORRECTLY RECORDED: CAROLE EHRLICH, City Secretary Date of publication in The Wylie News—October 3, 2007 Ordinance 2007-32 Amending Ordinance No.2002-05 Design Standards W PAVING NOTES 5,ALL CONCRETE IN LINED CHANNEL SHALL BE NCTCOG CLASS"A"(MINIMUM 3,000 P.S.I.)CONCRETE. 1NpT WATER LINE CROSSINGS OF SANITARY SEWER LINES SHALL BE AS SHOWN IN THE PLANS AND MEET TCEQ 1.CONCRETE FOR ALL STREETS AND PRIVATE DEVELOPMENTS SHALL BE IN ACCORDANCE WITH NCTCOG, REQUIREMENTS. FOURTH EDITION OR AS AMENDED CLASS"C"CONCRETE(SIX SACK 3,600 P_SI.MACHINE,SEVEN SACK 6.FLAT BOTTOM TO BE CONSTRUCTED WHEN CHANNEL WIDTH IS LESS THAN 12 FOOT. 2.PIPES 12 INCHES IN DIAMETER AND SMALLER SHALL BE POLYVINYL CHLORIDE(P.V.C.)MEETING THE 4500 PS HAND POUR,COMPRESSIVE N 28 DAYS).ITEM 303.3.4.2(o)AND ITEM 303.5.6.2 HAND. 7.3/4"CHAMFER ON ALL CONCRETE CORNERS. REQUIREMENTS OF AWWA C900 DR 18 OR DUCTILE IRON PIPE(DIP.)MEETING THE REQUIREMENTS OF AWWA C STORM SEWER I51 CLASS 50 PIPE. ALL D.LP.SHALL BE WRAPPED WITH A POLYETHYLENE LINER. 2.REINFORCING STEEL SHALL BE DEFORMED BARS NO.3 ON 18 INCH CENTERS OR NO.4 BARS ON 24 3.FOR PIPES LARGER THAN 12 INCHES IN DIAMETER,THE PIPE SHALL BE REINFORCED CONCRETE CYLINDER INCH CENTERS. REINFORCING SHALL BE IN BOTH DIRECTIONS ON CENTER. REINFORCING STEEL 1 THE FLOOR OF THE EXCAVATION FOR INLET BOX MUST PROVIDE A FIRM,LEVEL BED FOR THE BASE SECTION PIPE(AWWA C301 OR AWWA C303),DUCTILE IRON PIPE(AWWA C151 CLASS 50)OR POLYVINYL CHLORIDE PIPE UP SHALL BE IN ACCORDANCE WITH ASTM 615,616 AND 617. TO REST UPON. TO 18 INCHES MEETING THE REQUIREMENTS OF AWWA C905-235 P.S.I.RATED PIPE. 3.ALL REINFORCING STEEL SHALL BE TIED(1 00%). REINFORCING STEEL SHALL BE SET ON PLASTIC CHAIRS. BAR LAPS BE MINIMUM 30 DIAMETERS.NO STEEL SHALL BE PLACED UNTIL THE SUBGRADE 2.A MINIMUM OF 6 INCHES OF 1"DIAMETER(MAXIMUM)ROCK OR GRAVEL SHALL BE USED TO PREPARE THE 4.ALL VALVES ON PIPES 12 INCHES AND SMALLER SHALL BE RESILIENT SEALED WEDGE VALVES(AWWA C509). HAS BEEN TESTES AND PASSED. BEDDING TO FINAL GRADE OR IN LIEU OF THIS,AT LEAST 6 INCHES OF 2-SACK CEMENT STABILIZED SAND SHALL 5.ALL VALVES ON PIPES LARGER THAN 12 INCHES BUT SMALLER THAN 30 INCHES SHALL BE BUTTERFLY VALVES BE USED TO PREPARE THE BEDDING TO GRADE. CEMENT STABILIZED-SAND SHALL BE ALLOWED TO SET BY (AWWA C504)OR WEDGE VALVES(AWWA C509). 4.EXPANSION JOINTS SHALL BE SPACED EVERY 600 FEET,AT ALL INTERSECTIONS AND CHANGES IN KEEPING HOLE PUMPED DRY. 6.ALL VALVES ON PIPES 30 INCHES AND LARGER SHALL BE BUTTERFLY VALVES(AWWA C504). DIRECTION OF PAVING. ALLEYS SHALL HAVE A MINIMUM OF TWO EXPANSION JOINTS. 3.AFTER PIPE HAS BEEN LAID ON PROPER BEDDING,BACKFILLING TO COMMENCE WITH 8"MAXIMUM LOOSE 7.EMBEDMENT SHALL HE AS SHOWN IN THE PLANS. BACK FILL WITHIN THE LIMITS OF EXISTING AND PROPOSED 5.SAWED TRANSVERSE DUMMY JOINTS SHALL BE SPACED EVERY 15 FEET OR 1.25 TIMES LIFTS MECHANICALLY COMPACTED TO 95%STANDARD PROCTOR UNDER ROADWAY OR 12"MAXIMUM LOOSE LIFT PAVEMENT SHALL BE COMPACTED TO 9WI STANDARD PROCTOR. OUTSIDE PAVEMENT(EXISTING OR LONGITUDINAL JOINT SPACING WHICHEVER IS LESS. SAWING SHALL OCCUR WITHIN 5 TO 12 BEHIND CURB. MAXIMUM SIZE ROCK IN BACKFILL SHALL NOT EXCEED 4 INCHES IN DIAMETER. PROPOSED)SHALL BE COMPACTED TO MNIMUM OF 92%STANDARD PROCTOR. ALL COMPACTION SHALL BE BY HOURS AFTER THE POUR INCLUDING SEALING. MECHANICAL METHODS. 4.PRECAST INLETS MUST BE APPROVED BY THE CITY. 8.WATER LINES SHALL BE PRESSURE TESTED IN ACCORDANCE WITH NCTCOG ITEM 506.ALL WATER LINES SHALL 6.SUBGRADE UNDER PAVEMENTS SHALL BE A MINIMUM OF 7 INCHES OF LIME TREATED SUBGRADE BE SWABBED IN THE PRESENCE OF THE INSPECTOR PRIOR TO BACKFILLING. ONLY HYDRATED LIME SHALL BE UTILIZED. OPTIMUM LIME SHALL BE APPLIED. OPTIMUM LIME 5.CONCRETE TO BE MINIMUM 4,200 P.S.I. 9.ALL HORIZONTAL AND VERTICAL BENDS SHALL BE BLOCKED. CONTENT SHALL BE DETERMINED DURING THE EXCAVATION BY THE USE OF A LIME SERIES TEST. LIME IS ALL FITTINGS SHALL INCLUDE MEGALUG CONNECTORS. SERIES TEST SHALL BE TAKEN ALONG THE EXCAVATION AT ALL CHANGES IN SOIL AND A MINIMUM OF 6.LOCKING DEVICE IS REQUIRED ON ALL STORM SEWER LIDS. 300 FEET. LIME SERIES SHALL BE COMPLETED BY AN INDEPENDENT LABORATORY APPROVES BY THE 11.ALL FIRE HYDRANTS SHALL BE INSTALLED WITH A 24"x 24"SQUARE REINFORCED CONCRETE PAD. CITY. 7. "NO DUMPING"WARNING PLAGUE TO BE INSTALLED ON ALL STANDARD AND RECESSED INLETS. 12.ALL WATER LINES SHALL BE SWABBED IN THE PRESENCE OF THE INSPECTOR PRIOR TO BACKFULL. 7.LIME TREATED SUBGRADE SHALL BE COMPACTED TO A DENSITY OF NOT LESS THAN 95 PERCENT OF THE MAXIMUM DENSITY AS DETERMINED BY ASTM D 698. MOISTURE CONTENT SHALL BE WITHIN-2 TO 8.CONCRETE CAST-IN-PLACE INLETS SHALL HAVE A MINIMUM COMPRESSIVE STRENGTH OF 4,200 P.S.I.®28 SCREENING WALLS +4 OF OPTIMUM. DENSITY TEST RESULTS SHALL BE COMPLETED BY AN INDEPENDENT LABORATORY DAYS. 1.CONCRETE-MINIMUM COMPRESSIVE STRENGTH OF 3,000 P.S.I.15 28 DAYS. APPROVED BY THE CITY. ALL RESULTS SHALL BE PROVIDED TO THE CITY.SUBGRADE TESTING SHALL 2.REINFORCEMENT-ASTM A-36. BE IN ACCORDANCE WITH NCTCOG ITEM 303.5.1 SUBGRADE. 9.DELETED 8.LIME TRIMMINGS ARE NOT ACCEPTABLE FOR ANY USE. 10.EXISTING STORM SEWER PIPE AND/OR LATERALS SHALL BE LOCATED PRIOR TO SETTING OF CONSTRUCTING 3.MASONRY-COMPRESSIVE STRENGTH SHALL BE PRESCRIBED IN ITEM 2.3.6 SPECIAL PROVISIONS. INLET BOXES. IF ADJUSTMENT IN GRADE OF LATERAL IS REQUIRED,A REVISED DESIGN BY THE ENGINEER OF 4.WIND LOAD FOR DESIGN -20 P.S.F. 9.ALL FILL SHALL BE COMPACTED BY MECHANICAL METHODS. MAXIMUM LOOSE LIFT FOR RECORD SHALL BE SUBMITTED TO THE CITY FOR APPROVAL. COMPACTION SHALL BE 8 INCHES. ALL LIPS SHALL BE TESTED FOR DENSITY BY AN INDEPENDENT 5.PIER BEARING STRESSES -SEE BRICK SCREENING WALL NOTES. LABORATORY APPROVED BY THE CITY. DENSITY REQUIREMENT SHALL BE AS SHOWN ON THE PLANS 11.REINFORCED CONCRETE PIPE CLASS III IS APPROVED WITHIN THE CITY. FOR THE TYPE OF MATERIAL CALLED FOR IN THE PLANS. 12.COLOR TV INSPECTION SHALL BE COMPLETED ON THE STORM SEWER IN THE PRESENCE OF CITY 6.MORTAR-TYPE"S". REPRESENTATIVE AND THE ORIGINAL VHS FORMATTED TAPE SHALL BE GIVEN TO THE CITY AT THE COMPLETION 10.ALL DISTURBED AREAS OF ROADWAY WORK SHALL HAVE GRASS ESTABLISHED IMMEDIATELY. OF THE INSPECTION. 7.PROVIDE CONTROL JOINTS AT 50 FEET. GRASS SHALL MEET THE REQUIREMENTS OF ITEM 202,LANDSCAPING,OF NCTCOG SPECIFICATIONS, SANITARY SEWER FOURTH EDITION OR AS AMENDED. 1.ALL SEWER LINES CROSSING POTABLE WATERLINES SHALL BE AS SHOWN IN THE PLANS AND MEET ICED S.PROVIDE EXPANSION JOINTS AT 200 FEET CENTER MAXIMUM. 11.ALL AREAS TO BE EXCAVATED OR FILLED SHALL HAVE EROSION CONTROL PLACED PRIOR TO REQUIREMENTS. COMMENCING EARTHWORK. EROSION CONTROL DEVICES SHALL BE MAINTAINED THROUGHOUT THE 2.PIPES 8 INCHES THROUGH 15 INCHES SHALL BE IN ACCORDANCE WITH ASTM D3034 WITH A MINIMUM SDR OF 35 9.PROVIDE PIER WITH MINIMUM 9 FOOT W/24 INCH DIAMETER BELL IN CLAY OR OTHER MATERIAL EXCEPT PROJECT IN ACCORDANCE WITH NCTCOG ITEM 201,FOURTH EDITION OR AS AMENDED. OR ASTM D3350 AND OE 345434 C. BLUE SHALE,6 FOOT MINIMUM WITH 3 FOOT MINIMUM INTO BLUE SHALE. 3.PIPES LARGER THAN 12 INCHES THROUGH 48 INCHES SHALL BE IN ACCORDANCE WITH ASTM STANDARDS F679, 12.ALL SIDEWALKS SHALL INCLUDE BARRIER FREE RAMPS AT INTERSECTING STREETS,ALLEYS, F794,F949 AND D3350/DE 345434 C. 10.ALL EXPOSED CONCRETE SHALL BE CLASS 2 RUBBED FINISHED SURFACE. DRIVEWAYS,ETC. BARRIER FREE RAMPS SHALL MEET CURRENT AOA REQUIREMENTS,BE INSTALLED 4.MANHOLES SHALL BE PRECAST. ALL MANHOLES SHALL BE WATER TIGHT. PRECAST MANHOLES SHALL HAVE BY THE DEVELOPER AND BE APPROVED BY THE TEXAS LICENSING BOARD. JOINTS SEALED. ALL RING AND COVERS SHALL INCLUDE AN INTERNAL CHIMNEY SEAL. 11.SIDEWALKS ADJACENT TO WALLS MUST BE 5-FOOT MINIMUM WIDTH FROM ALL PORTIONS OF THE WALL 5.ALL PIPE OPENINGS IN MANHOLES SHALL INCLUDE COUPLINGS WITH"0"RING RUBBER GASKETS. (INCLUDING PILASTERS,COLUMNS,ETC.). 13.SIDEWALKS SHALL BE DOWELED INTO PAVEMENT WHERE IT ABUTS DRIVEWAYS EXPANSION JOINT 6.STUBOUTS OUT GE MANHOLES SHALL BE FITTED WITH A STOPPER AND CAP. STUBOUTS SHALL BE A MINIMUM MATERIAL SHALL BE USED AT THESE LOCATIONS. OF 5 FEET FROM MANHOLE AND BE SUPPORTED BY A CONCRETE CRADLE. 12.MAXIMUM PILASTER SPACING 40 FEET. 7.ALL DROP MANHOLES SHALL BE OF THE EXTERNAL TYPE. 14.NO VEHICLES SHALL BE PERMITTED ON CONCRETE PAVEMENT WITHOUT APPROVAL FROM THE 8.MANHOLES SHALL BE VENTED IN ACCORDANCE WITH TCEQ REQUIREMENTS. 13.WALLS SHALL NOT BE PLACED IN THE VISIBILITY EASEMENT OR STREET RIGHT OF WAY. CITY. THE CITY WILL MAKE DETERMINATION BASED ON CONCRETE BREAK REPORT. 9.ALL SANITARY SEWER PIPE SHALL BE TESTED(NCTCOG ITEM 507.5)AFTER CONSTRUCTION. TESTING SHALL 14.THE WALL SHALL BE A MINIMUM OF EIGHT FEET IN HEIGHT AS MEASURED FROM THE NEAREST ALLEY INCLUDE PRESSURE TESTING,MANDREL TEST MEG'REQUIRED)AND COLOR TV INSPECTION. COLOR TV I5.CONCRETE MIX DESIGN SHALL BE SUBMITTED FOR REVIEW PRIOR TO PRECONSTRUCTION INSPECTION SHALL BE COMPLETED IN PRESENCE OF CITY REPRESENTATIVE AND THE ORIGINAL VHS EDGE OR SIDEWALK GRADE,WHICHEVER IS THE HIGHER. THE COLOR OF THE WALL SHALL BE LIMITED TO MEETING.REVISE THE FIRST PARAGRAPH OF NCTCOG SPEC.303.2.1.3 COARSE AGGREGATE TO READ FORMATTED TAPE SHALL BE GIVEN TO THE CITY AT THE COMPLETION OF THE INSPECTION. EARTH-TONE COLORS,EXCLUDING GRAY,GREEN AND WHITE. THE COLOR OF THE WALL SHALL BE UNIFORM 10.MANHOLES SHALL BE VACUUM TESTES IN THE PRESENCE OF THE CITY REPRESENTATIVE. ON EACH SIDE OF A THOROUGHFARE FOR THE ENTIRE LENGTH BETWEEN INTERSECTINGTHOROUGHFARES, 'CRUSHED STONE SHALL CONSTITUTE 100%OF THE COARSE AGGREGATE. 11.NO END-OF-LINE CLEANS TS WILL BE ALLOWED. TERMINATE SEWER LINES WITH A MANHOLE. UNLESS OTHERWISE APPROVED BY THE CITY'S PUBLIC WORKS DEPARTMENTTTHE THE FINISH OF THE WALL 16.ALL PAVING FOR PARKING SHALL BE MIN.5"THICK 3,600 P.S.I.CONCRETE SUBJECT TO CITY ILLUMINATION SHALL BE CONSISTENT ON ALL SURFACES. ENGINEER APPROVAL. 1.STREET LIGHT FOUNDATIONS SHALL BE CONSTRUCTED IN ACCORDANCE WITH TXU ELECTRIC 15.IF WROUGHT IRON FENCING IS TO BE UTILIZED ON REQUIRED SCREENING,ALL WROUGHT IRON MUST BE DETAIL AND NOTES FOR 25'OR 30'MOUNTING HEIGHT ROUND STEEL PALE. SOLID STOCK,NO TUBULAR STEEL WILL BE ALLOWED. 17.ALL AREAS NOT UNDER PAVING,INCLUDING ALL FRANCHISE UTILITY EASEMENTS,SHALL BE 2.PROVIDE SQUARE CONCRETE MOW STRIP 18"FROM OUTSIDE OF POLE TO CORNER USING COMPACTED TO A DENSITY OF NOT LESS THAN 92 PERCENT OF THE MAXIMUM DENSITY. 3,000 P.S.I.CONCRETE WITH#3 BARS® 18"AND'A"EXPANSION JOINT. 18.CONCRETE PLANTS SHALL CONFORM TO TXDOT ITEMS 520 AND 522. 3.SUBDIVISION STREET LIGHTING TO CONFORM TO THE ZONING ORDINANCE."DECORATIVE STREET LIGHTING SHALL BE 19.ANY CURB AND/OR STREET SECTION REMOVED FOR THE CONSTRUCTION OF A PRIVATE DRIVEWAY PROVIDED ALONG RESIDENTIAL STREETS THROUGHOUT ALL RESIDENTIAL DEVELOPMENTS,PROVIDING LOW ILLUMINATION SHALL NOT BE REMOVEDWITH SOLAR CONTROLS ON DECORATIVE POLES WITH SPACING RANGING FROM 250 FEET TO 350 FEET BETWEEN LIGHTS PRIOR SO 7 DAYS OF CONSTRUCTION OF R DRIVEWAY.IF THE DRIVEWAY IS NOT CONSTRUCTED WITHIN THIS TIME FRAME AND EXCAVATION HAS BEEN MADE,EXCAVATION SHALL BE PLACED ON ALTERNATING SIDES OF THE STREET.A STREET LIGHTING PLAN MUST BE SUMITTED TO THE CITY ENGINEER FOR APPROVAL. - 9/1E/m THE CITY ENGINEER IS AUTHORIZED TO ALTER THE DISTANCE REQUIREMENT IF NEEDED IN AN EFFORT TO ACHIEVE THE BEST LIGHTING ARRANGEMENT POSSIBLE." s/lo/m REPLACED UNTIL SUCH TIME CONSTRUCTION COMMENCES. DETAILS avENrs 1/5/m SPECIAL DETAILS OR MODIFICATIONS TO THESE STANDARD DETAILS TO BE UTILIZED ON ANY NENSE 99666 NOTES NO.1 ET 5 7C9 s/s/m LINED CHANNELS GIVEN PROJECT SHALL BE SUBMITTED TO THE CITY FOR APPROVAL FOR USE. o AENEION _--- e. oert 1.CONSTRUCTION JOINT SHOWN IN DETAILS FOR CONVENIENCE ONLY,MONOLITHIC CONSTRUCTION STREET SIGN SPECIFICATIONS. MAY BE USED. STREET NAME SIGNS FOR ALL INTERSECTIONS BY THE CONSTRUCTION OF A SUBDIVISION SHALL BE FURNISHED AND INSTALLED BY THE CITY OF WYLIE, TEXAS DEVELOPER.THE INSTALLATION OF THE STREET SIGNS MUST BE PRIOR TO THE FINAL ACCEPTANCE OF THE SUBDIVISION.THE LEGEND 2.ALL VISIBLE SURFACES SHALL BE A TROWEL FINISH. SHALL CONTAIN THE NAME OF THE STREET,ANY SUFFIX AS DES GNATED ON THE PLAT,AND THE BLOCK NUMBER AS ASSIGNED BY THE CITY. THE SIGN FACE SHALL BE HIP PRISMATIC WHITE W/BLUE EC FILM WITH CITY LOGO.THE SIGN PLATE SHALL BE 9 INCHES TALL AND 0,080 INCHES STANDARD CONSTRUCTION DETAILS 3.ALL REINFORCING STEEL SHALL BE 3/8"DIAMETER AND SPACED 12"CENTER TO CENTER BOTH THICK FLAT BLADE ALUMINUM DRILLED.THE STREET NAME SHALL BE 6 INCH UPPER CASE LETTERS.THE SUFFIX AND BLOCK LETTERS SHALL BE 3 INCHES.ALL LETTERS SHALL BE WHITE.THE SONS SHALL BE MOUNTED ON A 2 INCH BY 12 FOOT SQUARE POST WITH A 2.25 WAYS UNLESS OTHERWISE SPECIFIED. INCH BY 36 INCH SQUARE GROUND ANCHOR AND 2,5 INCH BY 18 INCH SLEEVE.THE ANCHOR POST SHALL BE DRIVEN INTO THE GROUND GENERAL NOTES AT A DEPTH OF 30 INCHES.THE STREET NAME SHALL BE MOUNTED 10 FEET FROM THE TOP OF THE CURB MEASURED TO THE BOTTOM OF 4.IF WOOD FORMS ARE USED WITH CONSTRUCTION JOINT,THEY SHALL BE TWO,2"x4",AND SHALL THE LOWEST SIGN.SIGNS SHALL BE MOUNTED ON SQUARE POSTS USING DRIVE RIVETS,WASHER,SPACE AND CHERRY MATE RIVETS TO SHEET NOT BE REMOVED UNTIL CONCRETE ON SLOPES IS READY TO BE PLACE. ATTACH ENDS OF SIGN TOGETHER, DATE: APRIL,2005 STD-00_R Raw R.°.w P W P P W P _ A B B A 6 ENO 6"CURB 1"CURB //>/ /I%FT �/FT � 2 fi I/d%Fr 6'-0' ALL WOR.v BETWEEN HFADEkS 10 BE ODNE l I L'a0505 � Br OTHERS UNLESS OMERwISE SPECIFIED I J 8 FT. Li) i CURB HE/OHT 6" f CURB HEIGHT 6' 1 . CROWN HEIGHT 1 I CROWN HEIGHT 4-I/2' 2-NOT MIX PAVEMENT //4•R �]"LIME STABILIZED „" \\�N —_ �]"LIME SIABLIZEO REINFORCING BARS SHALL 8f NO.J BARS SUBGRAOE I SUBGRADE (1 BON fe oni wA INS OF N0.d IFS ON 24"CTFS I Awn�10 TO GAR BENT h REINFORCING BARS SHALL BE NO 3 BARS ON 173"LIPS ORSYMMEIFIGL ABOUT k NO 4 BARS ON 24'CTRS:80171 WAYS HEADER AND PHUT REGULAR SECTION REGULAR SECTION DBE�Nral — 0" 570"(USUAL) LEGEND RAIL HEADER O_SAWED LONGITUDINAL DUMMY JOINT CONSTRUCT/0N JOINT(FULL WIDTH PMMT ©-15 ALLOWED WHERE APPROVED BY CITY) EXPANSION JOINT FKLCR EXISTNG POT 1 PROP LONG PVM. FUTURE PAW PROP A III CONC powi,,, B � 4 B • / _ FULL /_-PoNT Ml0-POINT I/4 POINT NO J BARS PAY LINE! NO 3 BARS PAIY 1/NEMEN c BowN RESIDENTIAL (TYPE E & E-1) N N • STREETS SHALLHAVE A MINIMUM - NIL—t-�--- PAVEMENT THICKNESS C.KNESS OF C. 2 I s ALL OTHERS SHALL BE 8" MIN. UNLYFYu! NOTE HEADER PAVEMENT BARS TO Br BENT DOWN INTO HEADER. PA ROADWAY TOTAL 3/4 MID- 1/4 SHALt BE MONOVIHEILM'ENT AND HEADER WIDTH(W) CROWN HEIGHT POINT POINT POINT 26' 4' 2-1/WI 1/4' STREET HEADER 36' 6" 3-3/8" 1-1/2" 3/8" 44' 6" 3-3/8" 1-1/2" 3/8" I 0 A' 3/6'R TABLE OF CROWN HEIGHTS AND ORDINATES AIR IJBATTER sroNEs S)u D BARS 04'ON CENTER EA GAY HOT ROARED RUBBER FOR VARIOUS PARABOLIC SECTIONS No.J BAR I 1/2"F CONCRETE 3/4•RRENa1UE5 ASPHALT BOARD _ EXPANSION FOR TRANSVERSE JTf/ SLIP-FORM PAVEMENT MUST MEET CROWN GRADES A!GUTTERS.AT MID-POINTS W L III I_ I SAND 6'NR B' DELETE TOR LONGITUDINAL TT EXISTING PAVEMENT PARABOLIC ROADS ONLY TO BC CONSmUC1Ep WITH SLIP FORM PAVERS T. "- OR J CARS SPACED ON 18"CENTERS J 6• OR NO.4 BARS SPACED ON 24"CENTERS J MONOLITHIC CURB A' Be 1z• 9• 3/8"R LK ty 'II g 6'-A' 6'-A' CONTINOUSRND T1"ORANGE J•F TJ RATTER ALTERNATE TRANSVERSE AND LONGITUDINAL BARRICADE OR 4"DM.',ERECTORS 3-NO.4 BARS - UN UNDERCUT STREET HEADER (MECHANNG1tLY ATTACHED)ON s'CENTERS. 1 T/2"R II pI II I JI TIE TO EXIST PVMT a ]"Du.POST ®I --t r SAND FASTEN!0 PoS!rem, 5/8"BOLT METAL BEAM LWRD FAIL liar BE /_J/4.sr WASHER BEHI5/8" POST, 6" 6" / Q ADD ALTERNATE T HEADER wTie/oT suMNUM(alas')OR GALVANuzro /P'K 00/0 IN POST _---._ rra(Iz.1276"USUAL SECTION A—A RE"siaA BY DATE NON C0N(TRUCB°"BARRICADES(PERMANENT BARRICADES) CITY OF W Y L I E, TEXAS SAIL CONSIST OF TOOT MBLF-OJT METAL BEAM LLAR° SEPARATE CURB AND GUTTER RAMC STONES SPELL Cr PER NLTCCG FENCE KITH TERMINAL CONNECTOR SECTIONS AT EACH END. ITEMS IJ]AND 5.8 a`SPECAL PROWS,. PERMANENT BARRICADES SNAIL RE MANUFACTURE°AN° BARRICADESUA(PEH Frofw801800ins oaurslDE STANDARD CONSTRUCTION DETAILS CURB CURB AND CURB AND GUTTER TYPICAL PERMANENT BARRICADE DETAIL PAVING / SECTIONS / DETAILS DATE: APRIL, 2005 STD-02 R W W W W NATIVE MATERIAL ,i`i i- - NATIVE ANIER44O COMPACTED IN ` ` COMPACTED/N 8-ANX. 8"LIFTS TO 95% NATIVE MATERIAL .\ \ LOOSE 1%/S TO 95R STD PROCTOR COMPACTED IN SID.PROCTOR UNDER PAVING. 8"UFTS TO 95R �i` NATIVE MATERIAL UNDER PANAG 924 ELSEWHERE STD PROCTOR COMPACTED IN 8" 92X ELSEWHERE UNDER , 1/4 0.0.(4"MINT LIFTS TO 95R . . 92R ELSEWHERE \\ STD.PROCTOR ••• NCTCOG ITEM 702242 �A1\ NCTCOG Ira,70224.2 (�1 92%ELSEWHERE j ••�\.�., CUSS.e.CONCRETE J1/2 OD CLASS 9"CONCRETE :�.t �:•� 1/7 OD A, 5 •••• BRICK OR GRADE 4 CRUSHED STONE '•ii• •• 1/4 OD(J"MIN. - �I �•�•••�••�.-1 CONC BLOCK I S 1/4 DO (J"M/N, (NCTCOG ITEM 50422 1.(a) did•:••••�•�� 6"MIN.IN ROCK) SAND }�•.••.�:��1/8 0.0.(J"MIN., SUPPORT 6 MlN IN ROCK) 6"MIN., - (NCTCOG ITEM 504.22 6) ;'� GRADE 4 CRUSHED STOVE 6'MIN.N4 ROCK) _ _ 6 " (NCTCOL ITEM 504.22I.(o) MIN MIN CLASS A EMBEDMENT CLASS A-1 EMBEDMENT CLASS C EMBEDMENT CONCRETE CRADLE CONCRETE CAP CLASS B+ EMBEDMENT STD. DUCTILE IRON WATER OR SEWER STD PVC WATER STD. P. WATER STORM STD.STORM SEWER w W W TRENCH WIDTH NOTE: W=MINIMUM 16" GREATER THAN PIPE O.D. NATIVE MATERIAL ' " MAXIMUM 36" GREATER THAN PIPE O.D. COMPACTED IN NATIVE MATERIAL 8"LIFTS TO 95% COMPACTED IN 'W74E'W173MC STD.PROCTOR 8"LIFTS TO 95% T E FT J 25 UNDER RAMC, '6"MIN;.. STD PROCTOR MINIMUM J 1T 4 NOR? UNDER PAVING, .��•�•���_ �, MOWN P 4 if PUCE ONE CLAY COLLAR 91R ELSEWHERE NCTCOG ITEM 7022 42KCMG N 4 LETCTH 1 AT NE UMW,Bt71WEAl CUSSB CONCRETE 92R ELSEWHERE !;i•:•• •••. GRADE 4 CRUSHED STONE I) '. 11 r •• (NCTCOG ITEM 504.22 I(a) COMPACTED 921 ANY IMO A14W LME INLIES BRICK OR 1/4 O.D. �•••�� •••, � CONC BLOCK `/ ••••-• l/8 00.(J"MIN, SUPPORT �I�1 6MlN �••••••••••i•�•�' �6"MIN IN RLL^K) •• w 6" MIN. MIN TRENCH WIDTH CLASS G EMBEDMENT CLASS H EMBEDMENT SEEPAGE BARRIER/CLAY COLLAR CONCRETE ENCASEMENT RVE EXIST PIPE P.V.C. PIPE ONLY WATER MANS N� PROP PIPE STD. P.V.C. SEWER PROP sr SEW, S4N SEW OR ' CONNECT 70 EXIST SOLID SLEEVE WATER PIPE WATER LINE(TYP) BEND / effillingliiiiirg THRUST BLOCK REO NIPPLE fII Ilsib NOTES Ill I PROPoSEB WATER PIPE SHALL BE BEND SPOOL DUcrICE/RON UNLESS OTHERWISE 4'MIN THICKNESS OF SPECKLED IN PLANS. ALL FITTINGS 2000 LB CONCRETE /NITNL CUT FOR EVE[CUT FORI PIPE[CUT FOR (NC TCOG CUSS B) NS STALL BE DUCTILE IRON(NJ-PET PIPE MSTALLA7XTN M47AM CUT FOR PIPE INSTILLATION PIPE Ma'TALU7/ON AROUND PIPE B BELLS PIPE INSTALUION 2 PROPOSED PIPING&FITTINGS ME 12• UND/SIURBEO 12' A0 J DEFORMED 12' IM05711R8C0 12' SYMMETRIC ABOUT CENTER OF PROP. EXIST.ASPH SURFACE B4P5'•12'B.CE.W. ,MAN MNFULL DEPTH SAW CUT WATER MAIN LOWERING SAN SEW OR ST SEW PIPE AND COURSE(70 REI AN) MIN TRENCH EMNK MPH SAW JOINT 2 1/2'MN.DEPTH (LAP MIST REM:a .. LONGITUDM JOINT BUTT DINT SHALL RETAIN TEST PRESSURES 14 ," 2'KMAC 3 ALL THRUST BLOCKING SHALL BE SUBS/DIARY TO UNIT PRICE N. ►7/�1/ ..r 4 CROSSING OF SANITARY SEWER SHALL - 4 ` E� �/ -- RE IN ACCORDANCE WITH TEED ve�e4 KM. Na 3 DE r- ////7/////\\\`/�I/gJt� APl4/T a ` \ pq(f��j REOUIRENENIS. \\\\\\\V``VA77\V ��%P//��//////��djJj REA6A¢fX/S/. 'X BARS••24'DREW. :��E%/Af�- I�� 6'MIN.J 000 PSI CONCRETE 6'ARN J00D P.SA CO CRE7E ROAM tr REPLACE 0/IT O)IG:PYNE 4441 ANT.BASErca CLASS,A AMRCW EXo'T. EAar. _ NWT 00 MAW ARTACT) AN7EANL(TO REANAV) (NCRCOG CLASS A MATCH IXbT. ( J RINSE cuss Z"CN6[D r ..CH 65/0/06_ THICKNESS IF MOPE 77LW 6'RICK) THKXALSS PLUS 2 Mrwts) GRADE 4 CRUSHED STONE z ACNSC 6LNsn ROI LOX 10 22F MOT 10/00R NY., xR ANWAR NONE IED 10L ••_•_•_• -s•,,"•••••.•••'' COMPACTED 70 95T GRADATION 1� RBIs,cuss 65 c erawas .eR to/z/as -•i:.•••••A N47NE ANTERA4 6'ipY. • •• g' s7D.PROC7aP. RENs e o TE 6"AIM! ;'•ii••• •• /•0•0•••�•••ii4 1•�i%�'••::::i3 SP7t ;�j1�� �•�•�•i SIEVE SIZE X RETAINED �S•S1Sili7 1d•4 /21NCH 0 CITY OF WYLIE, TEXAS ;ice;.• -•• 1 INCH 0-5 P,KA?ET.SEW. �ii!��a �i i!i PRO.sr sEW, =•=•=•.•.-114::� 1/2 INCH 40-75 WATERSEW aR S.S.S�44,L.IRt4.Y SW.SEW OR DecsREOSRME(nrcxaeAa<4) NO.4 90-100 STANDARD CONSTRUCTION DETAILS WATER PIPE - CRUSHED SICWE(NC7CCL^GRADE 4) WATER PPE NO.8 95-100 ASPHALT STREET OR DRIVEWAY REPAIR CONCRETE STREET OR DRIVEWAY REPAIR TYPICAL EMBEDMENTS DATE: APRIL,2005 ST SHEET 21_R STEEL LA W000 POST (BMOC REM 201.5) WOW 4'ID 4..5' SIEH OR IMOD POST 6 w w 6DAVIE CRC TO OPPEC AUERE�IC MA z.• Y1•.i• CROW WEL F SPAMRIER mu m15) _ HOG ARE(nrlca OCu IMM MP OF J.a mr m AMC —6w.siC1°E all. ARM 727* P011. NMI YR:a i6•[FERIMCS r R[PCNED SINer!GM NIM SOME AMMLM / 6MIAW LE1E2 MD beer r ROARED IREBC'N B•CIO I_II II E II 11111I 11 '.! .. —_ C[YMACED � AW 6•ME II II1-11 III 6•REEF 1 II II II 11=11 '+ CO MALE EARTH //� ^! -11=1 COMPACTED PACTED MAW 11,11,•1�II 1 IT•YM BEM GRADE MO.J BMS LYNC ' II 1'�11= OR RAE BEAM O IP•aGEw. M.1 BIBS _u_ FLOW II II11 1 FABMC TOE-IN M OF FABRIC •l—LACEY.. MICH SECTION A—A SECTION B—B J M J B145 ISOMETRIC VIEW SECTION VIEW le•act». ►e SILT FENCE DETAIL M J8AR7 51an*AEPIAECOLER •IT•0CEM gELMESAESS.SAIL K5/a ACNES BEE ON TOO P.St ME L010 AM MA 6•Mw. I6A0•ME LOW DOOM OF UP,G EACH SEE LM4EY•CRD I:ILMRMTED RCr PATE OMMAN MSS RCVS B.4t7. MMES 5AII MAE 4,,,,LL Ay BOLA MU BE/ Al RECESSED TO H 11 PE CONDUCTOR MIL EAPED/SCE FACE MEERLr .SCIEIIRfA'GROOM FLUME FLLalI MIM rLV c r�nA2'UV srwcEo SCr FEME AM E CO LIVORDUCTO RAW IL M 10 IIAI RE �R NAX sn"1w(R A IISYMN a IP•ON CDRIERS 1/P• I/T H - PENCE s F6AC/C1MNG PROPERLY AM YMAA•W Q DM SE 1,01AMIG MEYERS MU BE .:�* ACCOM]VKE NAZI MRC4^REM 201. A A LSO A1C SPACED RC SAME S AWL- �Tl y I O'211E MIL BE A R?V-SYTO MAIL-AM ` 6•IEK 70°OF T)0E 02•074ICMP MU ROOF sm.,FROM a --I — BE1M0 FLOE MIEN TIE DEPM OF SEO MI IMS EAT I ....:::::'..1-,--,...-�_! OF r ALICE UP M ME-OMO OE MAT OF ME MACE ABM FACE LF CORB 11/2• • 11=11 a .m.-our LR6r PItOIMT L FILTER SAWS `:1 r F Mr CONSUME LAPPED JO OM OR M J I-/I-I J)!K LRY/MCI[R SIWL AS05 RE LASE LF Ar MAN S1REEr RLI BM DMZ 1'-0•LMC ROW II11 it RERCF I0 ENSLMC I1Mr AC GPS YI£LEYELLMED MO (PAY MO II RE-MACH AS AEYESSIRI: —5!R[</— 4)IIAE COMMON SILL...Err MINCE FC5I5 Ill PLAN ENSUE IEMr MEY ARE NAPOLI SOPPOSIAC RE STONE OVERFLOW STRUCTURE FACE FM E SNY.THE CCIMEIC70P 9M1L RESET NO AC°POSTS REINFORCED CONCRETE FLUME WITH CURBS LLMIRW A5 CVLLD FOR W HAYS 51 F AMR IMRE.6 RPM M ILO OR LEFERICLR/7ED RE CONTACTOR SILL REFACE IT W ACCORMCE MII1 IRE O AR(S^ECRR:/7LN6 AM DEYATS(14Y/EMNCT OE RE 5Er FAME MU LE Ar 110-CONTACTORS OM E10.1*FJ 6) EROSION CONTROL am.6"IEMO J=5•COME ACCREGATE CLMC CM T _CM GEGO.G REM ALL22..2 (7 801 MI I) GREATER 6•MN..TIM) J'-0• //// —T M RGE REAMED TO FEMI LED) MEREIMERE� (A!GLC.QG/RIM YO/) RONNNY A 6QM50M.C/KW MIES SECTION A—A 14OEEMRIIWE.MALL RE EIMM'ED TO AcP= EMT RAG LF SEAeENr(W/O PLME" STOIC ANO MS I. AL YY REDI.ME*RILE W'IN/7l AD T MA SRNE 6 !I. I. ALL N0B(E 9ar2CES 9LL LE A 11771EZ FIMS6 FLOW REAM MD/IT.[EEA4R/r OF ANY HflSlA7E3'USED R! r� u� z S/i•r/ALFER RERMifu Ov Atc LwA[R5 _ t ( �� RIP "E„EIF'r aw** I 2)MN RELLSSNNY•MEALS 9WL BE GEAYD ID PAY.,•CYMG 1 7 USE /--` rME•ME) III REM%E SEDMEM PAW ID EMRAACEWRI AMC M J BARS•1T•0CE4. IAIE ( �"CYAG,MOO P.SLI 9'RLMY _J�.P66 MNIER rO IMI N Mp/r-(r-IWY.C/SI•W 9LL 6E DOSE MI AV ARIA M J am•le•c.a. SAFIAB/G(CLOSERS S1AMfl7m M/M CRUSHED STONE M ICH OBIBE IRO AN OOM " I:E i, MEMF HOOSAY SIRUCIUELEM"A REINFORCED CONCRETE FLUME WITHOUT CURBS RE MEDICOSNOFF r0 AMAIN/ / ! �„ ; BIOS OYEZ,BONDS OR ORER AMMO YAHOOS T) RUNNER AS saliva. / ` ROOT S8MEN/FROM EMFRNW MY SARA DRAYS OUCH OR M ER COME ,,,,/ J)ALL SELMIEII1 SPILLED DOOM AMMO M AIMED A OHM 2NLC RIGHT-OF-IWY Lsr OF RLM7K0 l MNEEMALr. 1 J 6 m45EA6GRME (NCLGDG REM 201.10 6•M6 PACY) 1 1-, -, 11 1 TOo EN.ENCEwI s� JC oeoo,/os CONSTRUCTOR MOTES CITY OF WYLIE, TEXAS 50 -- 'I NFACE LFCLAMS STANDARD CONSTRUCTION DETAILS PLAN CONSTRUCTION ENTRANCE ROAD PAVING / DETAILS / EROSION FOR EROSION CONTROL SHEET NO SCALE DATE: APRIL, 2005 STD-07_R INLET OPENING=L !0"-D" [,•,"-0 m,l V' BARS`AT 12.OC AaANS RAM UP,.M 4" 8A 9 8AR J 6• 6• INLET OPENING=L • NOM L s!'0' IO' '9 B' C' PIPES SHALL CONNECT T __ O INLET FRAME e '�, a ESCONN C��S tSi F RON SHOT MANHOLE L o'o£O1'PIPE 0 �_ ■�� a ,�� INLET TRAMS Nee; T58,E4 EAT CORNER !l emoloilli p■,-' — 6' 8AR C ` 9-[iAR M ACE OF EXPANSION h \➢ '1 LAB 51 BAR I AT 12-OC JOINT .. ARP TO swr cavaTlays, CURB 1/2'MLRTAR F/SM0 B'I C 41 EXPANSION A A ra2"MOR TO A ISH. „WANT M V= A,ARP RNA/SIAaEAI£� ` � ANSH `FACE OF r0 THROAT OF INLET 8 �J Re :ioHANO RAP UINE` SECTION D—D — STANDARD AND RECESSED INLETS PLAN — STANDARD INLET EXPANSION \ f➢ U / EXP NSAJA' JOINT PLAN — RECESSED INLET JOINT 4, 6. 8 AND 10 FOOT INLETS I Al 11.OOJ Ma A IV' / e4R 0 IaHEIG L 1 r-D' EHE10 F—`T.S_■111111111111 0m - eNLse REINFORCING STEEL SCHEDULE ugRuelE HEIGHT CURB OR 21.1'a• vABueLE NE�cNT CURB ?:�LIIIIIIIIII����/' A 1 O'MLT5/ON5 SHORN ARE FOR MAXIMUM SIZE/MEETS ` '•��!umuu`II•e� B INLET HAR 8AR NO BAR DIMENSIONS L '.E in I'.:::'.I— BAR A BARE [ENGTN 1,15E /1%O iN)REO'O A. &RS ..�......._-�,� 5-EAB C A A A A - 1 1 - N AT 9-RIBS✓ a-PIKE 3 6 J"-2' 0"-J' -;.,I',..:..... ..�1 l l/1.00 O. J PIPE MAYBE PLACED IN PLAN — STANDARD INLET BAR @ BAR F 15 -B' 0"-6" - a_ ._ I ANY WALL,Bur SHALL oar 4 _1_ J 807061ANY CORNER OR -- D 4 \ B I q_I B H G 3 5 2"-0' 1'-r WARP RI SUIT CONa110N5 J 6 A.BeDDac MA)Eaue TOZA SNLbM D s SURFACE BAR C& L BAR CT N _ Oi rY I 8 J I 4'-10" - - SECTION A—A—RECESSED AND STANDARD INLETS �Q° E A \ _' \ . 0 15 6'-B• 0"-6 - 4, 6, 8, AND 10 FOOT INLETS �� eAR o BAR 6 J 9 2'-0' 1"-J• - JO" 8EN0 TO AL%BW S Z A MINIMUM 1/2" ��� A cLR.of DIraN PIPE N 1'-J 1/4" J J J•_I• J"-1' 3"-1' _ B 8 J !Z J=2� 0"-J' 1_6 1-J/" J-J/4" 1-1/2' h 'ORM SO J{ 6 1/2" B 4 1 6'_)p _ MVO" J-J/4 1-1/2" \ ." ' - 4l` BN3JI C d IS B"-9 O'-6 - q'LEITERS 5-�R C k J J 5 SLOPE TOP OF 8455 A AT 9"OC NSEO 1'• 5 1/2• D 0 5 d'-6• - J/4"CHAMFER„4." ' z- I/4%FT. BARS A Ar 12�OC a `._ 7� F 4 7 /- I�h u lyl ��mST MI , BM H A B L J 5 2'-0' 1'-J• __—, ii \ ! 18AR B Y NOIF.M4NN0[E LOIER TO/NCLUD£B ` BARS C LOCXiAG DEVKE N J J J,2 J12 J,1` �S 35NWN \1 0 A 10 A J IJ J"-2 0-J - `� I 1 PLAN OF COVER 6-BARE Ir \ C C 4 16 0,8" M-6' wATFa srDP/wsJ BARS H Ar r Dc Baas N ar 1 1/2'0c ,9_I/16" e 0 SHALL BE A PRE I E 5 6 10'-H' Rs. id �I FORMED PLASM It r BAR I &N EA61 - - SEALING NOTE'FOR ADDITIONAL INFORMATION SEE SECTION C-C - / J/6 G 3 5 2'-0" ,'-J' - COMPoUoO fOUAL .� _`LL/�.T n ' )/ 6 14 • • - TO SYNC,FLEX %///�//�/] SECTION C—C PPo0 5C0' SECTION E—E H H. '-r '"-2_ B /2' 3/6'RIB 'SEEDUGAMFORaME"- BAR N BABA 25I8" BAR DIAGRAMS SLOPE TOP OF 13/16` AAJTES. : INLET l/4'/FT • I.RE RIX4 OF RE EXG01110N FOR MET 800 IRAC7 P.ROVEA ARK LEIEL LED FOR RE B45E RIPON TO 5/t VC 1/4.REsr UPON VAN - I/C ',EASE IHAA.DEP,. wslw JOINT 2 A MOAN Of a APC ES Of 1.DRAWER(KUUN)RUCK OR MORI POLL LE P502 10 PREPARE of 5E000. : AHs uv Av a o,0565oe 10 FINAL O410E al LIEU OF RLB Al LEAST 8 AI KS OF 1-PICK O4LWYr STAMEZOD SY0 9WL BE USED R! - A PREPARE RE eELCNG 10"MOE L'OENT SMAdf0ED-54W 914L OE ALLOYED,D SET eT AWING 706E RAND 2-D�R�I!\ .. ' h e '/� CITY OF WY LI E, TEXAS ORE %Al J ARV?CaRG'61 HEM A15TAUED ON RE PROPER*0 071 RE 54007 L ARR10Y,MG/a 0FfE ROMP'' I " AMR AC1 L9 ROCA;M 9TE5S OF 4"Ow7IER MO WHIP LOFT PI454 POLED PROMPT PALTER .I I II COVRAC1'EA ROLL LE ODIEEACED AI Lira OF AD Pair RAw le'DE POMP(van Air MOM 9AXAD 2"-6• . BAR I AT VIC{{ 11 7/6 }} 1/16' STANDARD CONSTRUCTION DETAILS PE A TAPE RATABLE 10 OMR RE DEWY R£O.MAG'/S FM RE.SPEPEW ARE 6. 12"OC SECTION OF FRAME AND COVER SECTION A—A STORM SEWER / INLET SECTION B—B INLET FRAME AND COVER SHEET BLS a RAn Eau 554.LAME CVOR EOM. STD APRIL, 2005 STD-09_R 811 All -H J " 161 161 161 rriffriWiir . 41U"iiiinirr�l n ��5a®�r_ 1, roP 6Cl:MAT rfflifeaffirrn••-6- BM5 lhe--- Hl'PS'A' ....,,......,.•.. � PRINCE J/I'P r SOLOED Ar ' 8W5 r - J/!Y AJ 6•C-C sus A'�J -- 9W5 A' 1[111 AZ6 •-J/6Y __� E JOINT 02IMF2b C-CM b'B145 X' AT6"C-C w 111IiIRYE AMD CMrr22 6' IV6• C2/BYAr a-L-c IIoboerAD�° "n" �i m�sr..,wr �!/" mm..awr MRS b• I A�1.�' Sarin Af9pMY b. N..N = ����� ^Rr-reSIRS.t-. Y•-J/bY F �� �� snvRN t.AT ll'L-L` Ar l.2'L-C ' �i�� 111 oI ��Vm�� J/d%ArE c_ce sseAs�>�m»v�,xa6F �� �iM��/lFrm\.lps1i -ews rCiS� 1Y61 �I� 1 T 6•L-CMASASJO CAST IRO A-N �- �__ ��®�_�I /////////.%/ %//////////. BIRS J-J/8YffN CU5 J0.CAsr AP•Yi � J � J/J%Ar IT'L-L_. �EN S^AC£D AS 9tlRV I ^I �� STOP PLAN SIRS x' reRxs>/' r,� � �� / ' r TYPE A & TYPE B J/eYArc•c-c % !s"c-c I w60nh f'-o•MIN. ri,4 ���� ,,,, litininSTORM SEWER MANHOLE B' " 0/1MOTH- .D.♦12' ELEVATION SECTION 8-8 A 41 TYPE B STORM SEWER MANHOLE fl FVATION SECTION A-A MAX.PIPE SIZE 78" STORM SEWER TYPE A MANHOLE s-0 s` M.f saes e •lNri'MD.I CN EC'MM) MAX. PIPE SIZE 30" � m��'accw.fray � �:,; y ...3 I\ I I RL£2 NI AMgID PRD?i4.R.GA Smw SEW. `�p m h '�N"GGE.W.(IW.J • llti]°PI'R.C.P. SWAY 1 rd. J BNS h4 4 It w CQ1� SEIY. Il1AI,\1 - - e d.0.GEY. :ILJI /NCI.CMG M G 44.08 J•MOW rl �.. •-�-- \Aa iews•a ..... Ana RGP calm NV AFT ACRi[MCi1C WY WAR dl]/r Bl4s SIRI(M Bt45 m N-0.GEe. 7 1�"1 AM'MIA 1ALAMa PLAN SECTION A-A SECTION A-A RESS WM IRO MO?VOL P.N.T.ACC SECTION B-B �0® . NMI 5 STANDARD DROP INLET 5 •i A Nil OMA A �_� A AS SWIMS 6 m Ilimm c 4 12"12'MN 1�®11I e N85r M L 5 PLAN B- _ AR Jew 5` SLOPED CONCRETE HEADWALL —~___, I i ,,, ,,I I— il —3 11111 MIMI MI. i I I—Lr-r/2'ISM STANDARD DROP INLET APRON CITY OF WYLIE, TEXAS ••e 12'le INN STANDARD CONSTRUCTION DETAILS DETAIL OF CONCRETE COLLAR FOR R.C.P. OR R.C.A.P. CONNECTIONS STORM SEWER / INLET / DETAILS INSIDE JOINT SHALL BE CONCRETE MORTAR DATE: APRIL, 2005 STD-11 R NOT TO EXCEED 5'-6" 4'nF AL METER BOX GROUND LINE di 8 MIN BONNET ID FLANGE AND NOTICE I �19W 11 J ANGLE STOP COMPRESSION X 2-2/2"NOZZLE GAS COLOR CODE FOR.WIN FIP,I NUEL(fR OPIGEA(MAR IT S/ZE ACCORDS TO W2/E l M� NE/ER SETTEE/MUR A I/1'NOZZLfS SIANDAR05.REMAINDER OF / HYDRANT ABOVE GROUND PAINTED J.SIGSE ENO CONNECTORS j l' ALUMINUM. I—_= / AL T BRASS / PRESSURE arurco1G GIVE(E NEEDEDI m FIFE HYpRAN)NOTES' /� -- SERVICE CONNECPON NOTES 0'8 NA 3 'ilk 2'MIN. IN GENERAL ALL GTE HYDRANTS SHALL CONFORM ID / l 1 6" GROUND LINE T COMPRESSION R CC / /� 'NiN.TYPE X.COPPER ASTM-B-BB ALL METER BOXES SHALL/C SERFS NO Aar, AWWA STANDARDS BPECEMATIONS FOR RE HYDROIDS THREAD CORPORATION / OFi✓-1BF MATH L1"11'PUSRL COCKING I/O POTS - FOR OROMMRY WATER WORKS SERVICE FOR WATER AND ,(/ SPAING LOADED BA55 LOAFS AND T4"DEPTH PUSTC P/T '� I I GNHARY SEWER IMPROVEMENTS:FIRE HYDRANTS DOUBLE STRAP / •'yq/URA(GRAVE( DOUBLE STRAP W/M CAST IRON RING AS MANUFACTURED By OFw PLASTICS.INC I%%A,SE SHALL HAVE A 5-1/1.NWIMUN VKV£OPENING AND BRONZE TAPP/N6�� X / ,PE N"COPPER BRONZE SERACE BEDFORD.TX OR APPROVED EOGL. MIN Z CUBIC FEET OF -- WITH A BARREL APPROXIMATELY)'INSIDE GAMETER AD x CC /`:\ X SERVICE PIPE SILNXE WITH FJY A((HYDRANTS SHALL BE EOUIPPEO W/TH A BREAKAWAY ♦j dT SOFT ANNEA/FQ C C THREAD$ 2 DOUBLE STRAP BRONZE TAPPING'SADDLE WASHED GRAVEL FILL __ �? FIANCE NOIRE SECTION UPPER ANO COWER STAND PEES ` (6xJ/4"CC THREADS)REQUIRED FOR ARO HYDRANT BASE SNAIL BE OULBLE IANI ME UPPER 1 INCH l INCH CONNECTION BARREL ABOVE CR41/IN SHALL BE ID 540 SECTIONS TO 1 /l/2 INCH 1/2 INCH L(A$S B'CONC THR(5T I I �(it' � 2 INCH 2 INCH J WELLER BASS.FORD BASS,OR AS BLOCK(POURED IN PUCE) ALOW FOR EASY DISASSEMBLY ALL HYLRA4'TS SAT& `�� APPROVED BY THE CAR MUST NOT BLOCK WEEP HOLE APPROVED BY THE CITY WATER GIN 2 CHARD PoSTS SHALL BE 6 L.F.OF 6"0(A STEEL PIPE WATER SERVICES SHY(NOT BE CONNECTED PoL p� -' (J'.ABOVE R BELOW CROWD LEVEL) POST WIZ BE d Ta FIRE HrOAN!LINES BMA ,M6- ENCASED IN 16'DM CONC PIER TO A DEPTH OF 12' BELOW POST BOTTOM. REINF COAC PIER WITH 2 NO 6 S. EL6'ELMENT FOR SERVICE ONE SHY(RE 6"SAND ALL BARS(/1'LONG)NVRU Parr INTO P/ER. POST ABOVE AROUNDCV ANRAL GRAVEL ACICGG TIER 5U4215 GROUND LEVEL GALBE PAINTED ALUMINUM WITH PRECAST LONG SUB 2-2 NC SFH BANDS OF RED AND WHITE REFLECTIVE TAPE 1 O OR POURED IN PULE J. BONNET COLOR IN CAP COLOR e MAW NOT AUONED s NOTALLpWD TYPICAL SERVICE CONNECTION WITH METER BOX BLUE 10' GREEN 12'OR LANGER MOW 6'0/N CONC.FILLED . ALL HYDRANTS SHALL BE INSTALLED WITH A 20"X 21' I �1'-6" I'-6" CCARD POST(A REO D. SOGRE REINFORCED CONCRETE PAL)AND FIRE HYDRANTS I SEE NOTE 27 SHALL BE WATEROUS,AVID OR APPROVED FOCAL. FIRE UNF`I O III 11 111 uI ' 11CUCIIt I I LONG SWIVEL AOAPr£ I, WATER AWN 'W M✓,FLG TEE NC71:L�C/di5$" ' I-�• (1,000 P.SLJ COAL^RE?E MJHP/RANT DIG W ✓. 0UIN7///ts AT EACH ..1 n(t£ �I LOC.A7KW AS OES,GN47E0 O O ON 7NE PlANS M TYPICAL FIRE HYDRANT INSTALLATION 0 oo • .e y :. IIIIIIIII— WATER MAIN J VALVE WATER Al., M.,TEE t.. . ��a.ipo a r: M✓90'BEND ., #1\..i AmFll���r NJ.NC TEE I' AI VAL _ � ALL f7771AC5'SHILL M✓HYDRANT MN 90'BEND ` ill air INCLUDE MJ HYpPAM 1, WATER MAIN „ M.J r FIG.VALVE • J.. 9V '.`V M.J.TEE S .:I I := = 4 \-M1.HYDRANT„ HALF—SECTION TYPICAL CREEK CROSSING WATER MAIN All TEE J REVISE FIRE l/YRWT NOR-d DOI DI/20/RI __ __ 1 REVISE WATER METER BOX SPECIE/GOON „CH 06/28/06 -- .FLG / REVISE WARR METER BOX SAME/GOON10/2/OS xE S NY ox oA IE ✓RACK AM VALVE GT,MAN I, CITY OF WYLIE, TEXAS .= d'f M.J.r FIG. M.J.HYDRANT MJ 90 BEND EE � II M.J.HYDRANT STANDARD CONSTRUCTION DETAILS WATER TYPICAL FIRE HYDRANT INSTALLATION PLANS SHEET DATE: APRIL,2005 STD-14_R 8'A.24"DIA.PRECAST REINFORCED CONCRETE FADE CASJ IRON MANHOLE FRAME AND LOVER MONOLITHIC CONCRETE PAVEMENT AROUND MANHOLE SAME THICKNESS RINGS(SET IN MORTAR BED SUITABLE FOR HEAVY TR..(SEE DETAKJ AS STREET BLOCKOUTS SHALL BE MINIMUM 12 THICN(SEE DETNL THIS SHEET). 6"DUCTILE IRON PIPE(COPL-TAP EPDXY PONT) AND BRING 40 GAME WITH 125 PSI ELL,SS.BOLTS Amos I2"MSxIMUMJ MORTAR COATING I AND SS.OR P.VC.INSECT SCREEN FURNISH AND MbTALT _ TER.ammo,SEAL. ALIN..CONE NOTE t m FLWCE ;In: TwE 4"WHOLE ONLEN)lC MNO/IXE LONE.� FOR MANHOLES 4 WI.DIAMETER LARGER RI L A40 COVER (SEE CONE ERANSIDOV DETAIL \ .... LARGER THEN(B'I0,A PRE-GIST :� k FOR LARGER THIN se DM FLAT TOP MANHOLE COVER As PER 4 I�C—� ~H _ J�MIL � A.STM.CIlB SHALL BE INSTALLED F I 111/ _I__ REMOVE RING,COVEN trBORON FIgHGE WSEi CONE B<cxn(L IN B" E)E M FL NCRETE W/ LOOSE LIFTS re.To,sort F6DEo CONNECTION USE 1-RING RUBB[R GasKEIS AN1 NMI PLACES STD 500 N PRf-FORMED JOINT sEYMIL COMPIX/ND DISTURBED AREA. 2000 P51. I TO RH EXTERIOR.PINT SPACES M NATIVE♦3dCKFXL CONCRETE ' BECUMNI Ld'rs MANHOLE TO DOSM5TO COMPACTED 3'0" PCAST MANHOLE E RISE SHALL BE MilTO LOOSE sTL PRGCRJR. NCTCOG NEN 102212 CUSS P" IN ACCORDANCE INN A5 TM C-478 (MOO P.S I CONCRETE —�STANIFSS STEEL BASE RISER MITN PUTT ENO" I2 ABOVE HIGHEST CHORE STRAPS RISER BOTTOM SECTION OF.WNFKKE IN )OP(X PPE 1 12 CENTERS SET 1.HMI-NE(OR APPROVED 6' RISER PIPE!E TI/5 OF ONE(IJ,EOUA(J F[EX/BLE GA fT AMTERNL TWO(2J IV THREE IG ST E roBE SET RIN 1'of NIGR STRENGTH.STUB UT TO BE Rut°W/SD2PPER OR C P NON-sNRiN,r,(EVE(cRouT rislCONE TOP MANHOLE VENT STUBOUIS SHALL BE A WIN.OF 5 LONG x0 SCALE HIP %CONCRETE CRADLE UNDER WIER b i (ENC.. Alb 1 .: NC/COG ITEM 702242(J CLASS F = = 6'H 125 IRO ES BOLTS EPDXY PUNT) A65 DUCTILE PS FLEA SS.BOLTS COUPLING W/IR 0 RiNG RUBBER - CONCRETE BASE MANHOLE ABANDONMENT 4 SP IRE OR AS D S.S.OR PVC INSECT SCREEN GASKET WI4 P vc Pipe(aP-N-SE0/ • OUTSIDE PAVEMENT AREA SPECIFIED RING AND CSURE OVER HANK E OR APPROVED EOUAL MANHOLE S12"TONE E Atar'GRADE 4 CRUSHED f (L—"� SONS MBE so on LAID ON FIRM -° 111U5,.... BOTTOM FIANCE INSET M4 EERNL OR ROCK fDVN0 10 °° ALL 8a5E5 FOR PIPES OVER 11'ON.004E BE CAST IN PUCE ]H66"IN CONCRETE W/ d °^O' °°° IN FI NECESSARY PENETRATIONS TO PROM.AT LEAST IB"WOE AN SOLID WA(( �s IN BETWEEN PfARY TO PR DUE 40 oEFLE 18- ANGLE THREADED COHNEGnON ' —�A AND COVER PLATE ._� °IPil �. STAINLESS STEEL VARIES ANCHOR STRAPS 125 ENTERS V' PRECAST CONCRETE MANHOLE STAINLESS STEEL �' ADHESNE ANCHOR NOR BOLTS FLAT TOP MANHOLE VENT ALL JOINTS IN PRECAST MANHOLE SHALLx0 SOME BE SEALED ON OUTSIDE OF MANHOLE WITH pFli..." 1'LETTERS.RAISED 1/i A.M..SHRINK SEALCASJIRON.WNHOLf FRAM(ANO COVER.` W/A&F FOR NEA✓I TRAFFIC(SEE DETAIL/ 1"LETTERS,RASE,1/4• 6 55H.01A GORES pit. •1 MORLIR COATING �ITY� AE 114r1«ri� \l ,l. ��; imu `J /I/I RW ONLT \ �`�! I/�� R2-3 OE/1'2DINP STEEL SLOTS Gs�/GN4 !^ 1'LETTERS,RASED 1/� �`L\ 1J 6"NONSHRINK``` � i R O EACH 11 Mgr��� G40U1 PLUG/ Vi, J/III/I T/B" /I° ��� ��.�I, -/ Is.BENDNr J// 1]/4" �" CLASS 7" 6"MIN CONCRETE s �- "MIN ry �� INDEX MARKS ON MANE AND COVER WLM OWING INTO nNG x"DEEP I'LETTERS,RASED I/a" 41%ma PLAN c0 CRF/E A R=11 ITC R=12 1/6' R=10 5/IC R I/6' I/=6 [/ 6•MIN 2.' SL"SIN.I LONG /6• %W.LONG A, I CONCRETE ITEM 7122+.2(°/CLASH F STARLESS STEEL BOLTS \ I. SIRE"`1/I/1fi" qU5 BEND ,—,ir CONCRETE BASE /._ _____�/��//��_��/�_ �/ I/i 5/e \\\ Imp hi 1-/2„J/a/I. it 7_ ry' !2-A/CTCOG GRADE I CRUSEfO /2" 5416E ANT so BE LAID ON FIRM ��•.�� P3-We////// �; s/e'or MmcmAL aR °"FDUNvmroN fi -- 'I;\ SURFACES —�1' �T \ % 2 STEEL 0 LONG ROR EQUIRED HEX i1 '� 0/4 0 T/e" R=IO s/Iz' , 1����1 GASKET OUTSIDE DROP CONCRETE MANHOLE ADD BurnE�DROP MANHOLE -- ✓.0/0 TO/r0/16 ,. ,.\A //iaoa/ R=14]/8" R-Iz vR" ]]/B" CITY OF SNWYLIE, TEXAS P 1 1/R.� R=15 I/2' NOTE FOR SEAL BETWEEN FRAME COVER ETH 15 A 1/4'DA.NEOPREWE 0-RING CASKET. (LOCATION OF 0-RING GASKET Is LETT TO STANDARD CONSTRUCTION DETAILS MARA. MANHOLE RI G AND COVER BYO R'Ex BUT SUBJECT TM PRw WITH LOCKING ON &PICK SLOTS SECTION A—A SANITARY SEWER / MANHOLES BASS ANDBWRSFIXWORS INC. PRESSURE TYPE MANHOLE FRAME AND COVER NON TR BEARING RING MAN aW-26 NON rRamc BEARING wwHaEs..wo-x DATE: APRIL, 2005 STD-19_R Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: E Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: September 4, 2007 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, acceptance of parkland dedication fees from TXU for future construction of a park entry feature on East Brown Street. Recommendation Motion to accept parkland dedication fees from TXU for future construction of park entry feature on East Brown Street. Discussion Previously, City Council requested that TXU dedicate funds for construction of an entry feature at the East Brown entrance to a future park site adjacent to the TXU substation. The funds are in lieu of a masonry wall that was previously planned to be constructed on the site, but has since been rendered unnecessary. At the August 27, 2007 Park Board meeting, TXU submitted a check in the amount of$6,800.50 for the entry feature improvements. The check represents the cost of two stone monument signs that have been installed at other City park sites. If the check fulfills Council intent, the funds will be accepted and placed into the Park Acquisition and Improvement Fund, East Zone. Approved By Initial Date Department Director MS 9/4/07 City Manager 10111k Page 1 of 1 J MO •TXU BB 88 11 t 13 C ASE BAN 1 7 7 /M�7 CHASE BANK TEXAS 1 0 0 2 2 1 1 9 1 0 SAN ANGEIA,TEXAS / i --r— rn t �'�--♦is rtrr� ISO•„n� i{�" r !tf ix.♦"".. : r '4 "Y --'sT `r ylys -rY"�-,;�-., L ,_r^' �.-� a .\ ♦CT.i :'`"'+.i ,,,`�-- r,.Z„',�s \.�,Y:il �ru- #.��""F —'.ti.G`lE0(istt, EXACTLY /S�LX p1tHJs r EI HCr 1P.14D!R` b AND 50Z- * 1i* t*I�,iF*IEdE****`* ***;.E* TO THE:ORDER OF DATE i CHECK AMOUNT CITY OF WYLIE 08/1020�7 S******6,800 50 2000 STATE HWY 78 NORTH VOIDAFTER9UCAYS WYLIE TX 75098 TM BUSINESS SERVICES, 1 TAELIRR lifICCUMEN7 !YoENDO,wu MINX&" I4AS.A M TTE REFLECTIVE WATERMARK ON THE BACK. "HOLD AT AN ANGLE TO SEE THE MARK WHEN CHE THE ENOORSENE II' L00 2 2 7 79 701i' I: L L L 3008801: PO6 3000 i6 7660 1111 VERIFY__THE.AUTH£NTECITY_OF THLS'MULTI-TONE'SECURInDOCUMENTAI CHECK BACKGROUND AREA IHANGES.COLOR:6RADUALLY FROM TOP TO sorrow T TUE1 XU 011980092 08/10/0 1002277970 080707 080707 680450 b00 680050 ****** s N Cr) N C) O N LL I I I THE ATTACHED CHECK IS IN PAYMENT TOTAL 11110. 680050 000 680050 FOR ITEMS DESCRIBED ABOVE. tit Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: F Department: Finance (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: September 18, 2007 Budgeted Amount: Revenue and Expenditure Exhibits: Monthly Report Subject Consider, and place on file, the Monthly Revenue and Expenditure Reports for the City of Wylie for the period ending August 31, 2007. Recommendation Motion to accept and place on file, the Monthly Revenue and Expenditure Reports for the City of Wylie for the period ending August 31, 2007. Discussion The Finance Department has prepared the attached reports for the City Council as required by the City Charter. Approved By Initial Date Department Director LW 9/ 8/07 City Manager f}urI\ �(� (b-) Page 1 of 1 CITY OF WYLIE MONTHLY FINANCIAL REPORT AS OF:AUGUST 31,2007 CURRENT YTD EXPECTED BUDGET YTD EXPECTED YTD ACTUAL OVER/(UNDER) ACCOUNT DESCRIPTION 2006-2007 2006-2007 2006-2007 YTD ACTUAL GENERAL FUND REVENUE SUMMARY TAXES 12,696,160 12,037,590.94 11,771,989.16 -265,602 a FRANCHISE FEES 1,671,130 1,658,152.00 1,731,603.85 73,452 LICENSES AND PERMITS 1,153,000 1,060,087.90 889,012.67 -171,075 INTERGOVERNMENTAL REV. 345,440 305,788.64 472,128.35 166,340 SERVICE FEES 2,068,400 1,744,909.10 1,774,396.88 29,488 FINES AND FORFEITURES 541,000 495,177.30 490,264.74 -4,913 INTEREST INCOME 260,000 251,530.00 328,759.65 77,230 MISCELLANEOUS INCOME 79,470 72,738.89 86,357.95 13,619 OTHER FINANCING SOURCES 827,860 827,860.00 840,171.20 12,311 TOTAL REVENUES 19,642,460 18,453,835 18,384,684 -69,150 GENERAL FUND EXPENDITURE SUMMARY CITY COUNCIL 129,500 118,708.33 94,978.58 -23,730 CITY MANAGER 438,900 402,324.99 354,165.12 -48,160 CITY SECRETARY 234,220 214,701.67 190,351.83 -24,350 CITY ATTORNEY 133,000 121,916.67 81,176.26 -40,740 FINANCE 694,630 640,135.82 556,788.39 -83,347 FLEET&FACILITIES SVC 186,150 172,470.83 153,575.03 -18,896 MUNICIPAL COURT 272,340 249,618.33 232,540.46 -17,078 HUMAN RESOURCES 191,070 175,147.52 168,914.01 -6,234 PURCHASING 104,140 95,444.97 90,051.36 -5,394 INFORMATION TECHNOLOGY 234,020 214,518.33 220,469.01 5,951 POLICE 4,490,396 4,116,598.12 3,749,196.66 -367,401 b FIRE 4,347,260 3,998,956.69 3,622,109.60 -376,847 b ANIMAL CONTROL 311,970 285,770.85 246,940.33 -38,831 PLANNING 424,610 389,255.84 270,984.91 -118,271 BUILDING INSPECTION 680,970 624,171.69 593,029.27 -31,142 CODE ENFORCEMENT 148,460 136,069.16 117,418.72 -18,650 STREETS 1,952,290 1,789,411.69 1,423,526.45 -365,885 c PARKS 1,326,210 1,215,673.31 1,089,660.62 -126,013 RECREATION 307,540 284,578.33 259,649.95 -24,928 LIBRARY 669,430 614,390.83 562,498.62 -51,892 COMBINED SERVICES 3,169,990 2,960,176.66 2,878,431.48 -81,745 TOTAL EXPENDITURES 20,447,096 18,820,041 16,956,457 -1,863,584 REVENUES OVER/(UNDER)EXPENDITURES -804,636 -366,206 1,428,228 1,794,434 a.Approximately 4.93%short of total Property Tax collections. b. No cost savings. Expenditures will increase during summer service. c.Accounting accrual made at beginning of year. CITY OF WYLIE MONTHLY FINANCIAL REPORT AS OF:AUGUST 31,2007 CURRENT YTD EXPECTED BUDGET YTD EXPECTED YTD ACTUAL OVER/(UNDER) ACCOUNT DESCRIPTION 2006-2007 2006-2007 2006-2007 YTD ACTUAL UTILITY FUND REVENUES SUMMARY SERVICE FEES 8,463,000 7,812,750.00 6,461,275.65 -1,351,474 d INTEREST INCOME 50,000 45,833.33 332,329.81 286,496 MISCELLANEOUS INCOME 136,860 125,455.00 57,418.68 -68,036 TOTAL REVENUES 8,649,860 7,984,038 6,851,024 -1,133,014 UTILITY FUND EXPENDITURE SUMMARY UTILITY ADMINISTRATION 364,670 336,532.49 287,084.26 -49,448 UTILITIES-WATER 1,085,390 994,415.85 926,462.35 -67,954 CITY ENGINEER 439,660 402,952.50 358,991.95 -43,961 UTILITIES-SEWER 599,460 549,430.02 493,006.84 -56,423 UTILITY BILLING 919,730 842,952.52 723,385.64 -119,567 COMBINED SERVICES 6,486,590 5,946,965.83 5,954,267.76 7,302 TOTAL EXPENDITURES 9,895,500 9,073,249 8,743,199 -330,050 REVENUES OVER/(UNDER)EXPENDITURES -1,245,640 -1,089,211 -1,892,175 -802,964 d. Reduction in water usage. itV1 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: 1 Department: Planning (City Secretary's Use Only) Prepared By: Renae 011ie Account Code: Date Prepared: September 14, 2007 Budgeted Amount: Exhibits: Subject (Motion to remove from table) Consider, and act upon, amending Planned Development 2002-52 with Specific Use Permit 06-14 zoning to allow for Neighborhood Services District on a 2.03 acre tract within the PD district. Zoning Case 2007-05 Recommendation Motion to table until October 9, 2007 City Council Meeting, Zoning Case 2007-05 amending Planned Development 2002-52 with Specific Use Permit 06-14 zoning to allow for Neighborhood Services District on a 2.03 acre tract within the PD district. Discussion Owner: LT Lake Trails 544, L.P. Applicant: Mr. Phil Clegg, Managing Director The applicant is requesting to be tabled until October 9, 2007, to allow additional time to complete the Conditions of the Planned Development as requested by City Council. Approved By Initial Date Department Director RO 8/31/07 City Manager j ltl V` I ap / ;-/ Page 1 of 1 id! Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: 2 Department: Police Department (City Secretary's Use Only) Prepared By: Asst. Chief John Duscio Account Code: Date Prepared: August 22, 2007 Budgeted Amount: Exhibits: 2 Subject (MOTION TO REMOVE FROM TABLE) Consider, and act upon, Resolution No. 2007-28(R) authorizing the Mayor to execute a Step Program Grant Agreement, in the amount of$45,634.36, with the State of Texas Department of Transportation. Recommendation Motion to approve Resolution No. 2007-28(R) authorizing the Mayor to execute a 2008 STEP Program Grant Agreement, in the amount of$45,634.36, with the State Texas Department of Transportation. Discussion The Texas Department of Transportation has awarded the City of Wylie a $45,634.36 grant for 2008. The grant money is to be used to pay off duty officers to work traffic enforcement. The grant requires the Police Department to focus on speeding violations and DWI arrests. The local match requirement for 2008 equals $5,681.86 and is incorporated in the 2008 annual budget. The 2007 STEP Grant generated over $130,000 in local revenue, which is a cost effective tool to combat traffic safety problems in our community. Approved By Initial Date Department Director JB 8/27/07 City Manager � 6/400 Page 1 of 1 RESOLUTION NO 2007-28(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS AUTHORIZING THE MAYOR TO EXECUTE A STEP PROGRAM GRANT AGREEMENT IN THE AMOUNT OF $45,634.36 WITH THE STATE OF TEXAS DEPARTMENT OF TRANSPORTATION. WHEREAS, the State of Texas acting through the Texas Department of Transportation pursuant to Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967; and the Highway Safety Performance Plan for the Fiscal Year 2008 has deemed it beneficial to award a 2008 STEP Program Grant; and WHEREAS, the goal of the STEP Program Grant is to increase effective enforcement and adjudication of traffic safety-related laws to reduce fatal and serious injury crashes; reduce the number of DWI-related crashes, injuries, and fatalities; and to increase occupant restraint use in all passenger vehicles; and WHEREAS, the Texas Department of Transportation has awarded the City of Wylie a STEP grant in the amount of$45,634.36 for 2008; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS; SECTION 1: That the City of Wylie hereby certifies that the matching share for this STEP grant has been allocated in the 2008 annual budget. SECTION 2: That the City of Wylie hereby authorizes the Mayor to execute the STEP Program Grant Agreement with the State of Texas Department of Transportation. DULY PASSED AND APPROVED by the City Council of the City of Wylie on the 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No. 2007-28(R) STEP Program Grant Agreement City of Wylie STEP Comprehensive 2008 TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT Contract Number: 588EGF6129 Charge Number: 8PT05TIEY PIN: 17560007191006 Project Year: 1st THE STATE OF TEXAS THE COUNTY OF TRAVIS THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the Department and the, City of Wylie hereinafter called the Subgrantee, and becomes effective then fully executed by both parties. For the purpose of this agreement, the Subgrantee is designated as a(n) Local Government AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the Highway Safety Performance Plan for the Fiscal Year 2008. Project Title: STEP Comprehensive Grant Period: This Grant becomes effective on 10/01/2007 or on the date of final signature of both parties, whichever is later, and ends on 09/30/2008 unless terminated or otherwise modified. Total Awarded: $45,634.36 Amount Eligible for Reimbursement: $39,952.50 Match Amount: $5,681.86 Program Income $0.00 TXDOT 1 8/22/2007 City of Wylie STEP Comprehensive 2008 TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of the organization for which she/he has executed this agreement and that she/he has full and complete authority to enter into this agreement on behalf of the organization. THE SUBGRANTEE THE STATE OF TEXAS Executed for the Executive Director and City of Wylie Approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out orders, [Legal Name of Agency] established policies or work programs approved and authorized by the Texas Transportation Commission By: By: [Authorized Signature] [District Engineer Texas Department of Transportation] [Name] [Name] [Title] [Title] Date: Date: Under the authority of Ordinance or Resolution Number(for local government): By: [Resolution Number] Director, Traffic OperationsDivision Texas Department of Transportation (Not required for local project grants under$100,000.00) Date: TXDOT 2 8/22/2007 City of Wylie STEP Comprehensive 2008 PROGRAM ELEMENT SELECTION YEAR LONG 0 DWI DWI: Driving While Intoxicated 0 Speed Speed: Speed Enforcement ❑ OP OP: Occupant Protection (Safety Belt & Child Safety Seat) ❑ ITC ITC: Intersection Traffic Control WAVE ❑ DWI Jurisdiction wide (DWI enforcement effort must be focused at locations where there is an over-representation of alcohol-related crashes and/or DWI arrests) ❑ Speed Jurisdiction wide (Speed enforcement should be focused on areas where there is at least a 50% noncompliance with the posted speed limits and/or a higher number of speed-related crashes ❑ OP Jurisdiction wide CMV ❑ Speed, OP, CMV: Commercial Motor Vehicle; HMV: Hazardous Moving and HMV Violations TXDOT 3 8/22/2007 City of Wylie STEP Comprehensive 2008 GENERAL INFORMATION Project Title STEP Comprehensive How many years has your organization received funding for this project? This will be our first year. Organization Address Wylie Police Department 2000 N. Highway 78 Wylie, TX 75098 Mailing Address (if different) Project Director Contact Information Michael Atkison TXDOT 4 8/22/2007 City of Wylie STEP Comprehensive 2008 PROPOSING AGENCY AUTHENTICATION El I submit the following person has authorized the submittal of this proposal . Name Michael Atkison Title Lieutenant Address 2000 N. Highway 78 City Wylie State Texas Zip Code Phone Number 972-442-8183 Fax Number 972-429-8662 E-mail address mike.atkison0wylietexas.g TXDOT 5 8/22/2007 City of Wylie STEP Comprehensive 2008 TERMS, CONDITIONS AND RESPONSIBILITIES How often do you plan to submit Performance Reports? Monthly How often do you plan to submit RFR's? Monthly Terms and Conditions DI Agree with the Terms and Conditions. Responsibilities of the Subgrantee 0 I Agree with the Responsibilities of the Subgrantee. Responsibilities of the Department DI Agree with the Responsibilities of the Department. TXDOT 6 8/22/2007 City of Wylie STEP Comprehensive 2008 Texas Traffic Safety Program GRANT AGREEMENT GENERAL TERMS AND CONDITIONS ARTICLE 1. COMPLIANCE WITH LAWS The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances,rules and regulations,and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of this Agreement, including,without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations,nondiscrimination laws and regulations, and licensing laws and regulations. When required, the Subgrantee shall furnish the Department with satisfactory proof of its compliance therewith. ARTICLE 2. STANDARD ASSURANCES The Subgrantee hereby assures and certifies that it will comply with the regulations,policies, guidelines, and requirements, including 49 CFR(Code of Federal Regulations),Part 18; 49 CFR, Part 19(OMB [Office of Management and Budget] Circular A-110);OMB Circular A-87; OMB Circular A-102; OMB Circular A-21; OMB Circular A-122; OMB Circular A-133; and the Traffic Safety Program Manual, as they relate to the application, acceptance, and use of federal or state funds for this project. Also,the Subgrantee assures and certifies that: A. It possesses legal authority to apply for the grant; and that a resolution,motion,or similar action has been duly adopted or passed as an official act of the applicant's governing body,authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964(Public Law 88- 352), as amended, and in accordance with that Act,no person shall discriminate, on the grounds of race, color, sex, national origin,age, religion, or disability. C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970, as amended; 42 USC(United States Code) §§4601 et seq.; and United States Department of Transportation(USDOT)regulations,"Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs,"49 CFR,Part 24,which provide for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. D. It will comply with the provisions of the Hatch Political Activity Act,which limits the political activity of employees. (See also Article 25,Lobbying Certification.) E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements for employees performing project work. F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,business, or other ties. G. It will give the Department the access to and the right to examine all records, books, papers, or documents related to this Grant Agreement. H. It will comply with all requirements imposed by the Department concerning special requirements of law,program requirements, and other administrative requirements. I. It recognizes that many federal and state laws imposing environmental and resource conservation requirements may apply to this Grant Agreement. Some,but not all, of the major federal laws that TXDOT 7 8/22/2007 City of Wylie STEP Comprehensive 2008 may affect the project include: the National Environmental Policy Act of 1969,as amended,42 USC §§4321 et seq.; the Clean Air Act, as amended, 42 USC §§7401 et seq. and sections of 29 USC;the Federal Water Pollution Control Act, as amended, 33 USC §§1251 et seq.;the Resource Conservation and Recovery Act, as amended,42 USC §§6901 et seq.; and the Comprehensive Environmental Response, Compensation, and Liability Act,as amended,42 USC §§9601 et seq. The Subgrantee also recognizes that the U.S. Environmental Protection Agency,USDOT, and other federal agencies have issued, and in the future are expected to issue,regulation, guidelines, standards, orders, directives, or other requirements that may affect this Project. Thus,it agrees to comply,and assures the compliance of each contractor and each subcontractor,with any such federal requirements as the federal government may now or in the future promulgate. J. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973,42 USC §4012a(a). Section 102(a)requires, on and after March 2, 1975,the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase"federal financial assistance" includes any form of loan, grant, guaranty, insurance payment,rebate, subsidy, disaster assistance loan or grant, or any form of direct or indirect federal assistance. K. It will assist the Department in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended(16 USC 470 et seq.), Executive Order 11593, and the Antiquities Code of Texas (National Resources Code, Chapter 191). L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer, employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall vote or confirm the employment of any person related within the second degree of affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person described in Section 573.062 of the Texas Government Code. M. It will ensure that all information collected, assembled, or maintained by the applicant relative to this project shall be available to the public during normal business hours in compliance with Chapter 552 of the Texas Government Code, unless otherwise expressly provided by law. N. If applicable,it will comply with Chapter 551 of the Texas Government Code, which requires all regular, special,or called meetings of governmental bodies to be open to the public,except as otherwise provided by law or specifically permitted in the Texas Constitution. ARTICLE 3. COMPENSATION A. The method of payment for this Agreement will be based on actual costs incurred up to and not to exceed the limits specified in the Project Budget. The amount included in the Project Budget will be deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in paragraph B hereunder. If the Project Budget specifies that costs are based on a specific rate,per-unit cost,or other method of payment,reimbursement will be based on the specified method. B. All payments will be made in accordance with the Project Budget. The Subgrantee's expenditures may overrun a budget category (I, II, or III) in the approved Project Budget without a grant(budget) amendment, as long as the overrun does not exceed a total of five (5) percent per year of the maximum amount eligible for reimbursement(TxDOT) in the attached Project Budget for the current fiscal year. This overrun must be off-set by an equivalent underrun elsewhere in the Project Budget. TXDOT 8 8/22/2007 City of Wylie STEP Comprehensive 2008 If the overrun is five (5)percent or less,the Subgrantee must provide written notification to the Department,through the TxDOT Electronic Grants Management System(eGrants)messaging system, prior to the Request for Reimbursement being approved. The notification must indicate the amount, the percent over,and the specific reason(s) for the overrun. Any overrun of more than five (5)percent of the amount eligible for reimbursement(TxDOT) in the attached Project Budget requires an amendment of this Grant Agreement. The maximum amount eligible for reimbursement shall not be increased above the Grand Total TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as described in Article 5 of this Agreement. For Selective Traffic Enforcement Program(STEP) grants only: In the Project Budget, Subgrantees are not allowed to use underrun funds from the TxDOT amount of(100) Salaries, Subcategories A, "Enforcement,"or B, "PI&E Activities,"to exceed the TxDOT amount listed in Subcategory C, "Other." Also, Subgrantees are not allowed to use underrun funds from the TxDOT amount of(100) Salaries, Subcategories A, "Enforcement,"or C,"Other,"to exceed the TxDOT amount listed in Subcategory B,"PI&E Activities." The TxDOT amount for Subcategory B, "PI&E Activities,"or C, "Other," can only be exceeded within the 5 percent flexibility, with underrun funds from Budget Categories II or III. C. To be eligible for reimbursement under this Agreement,a cost must be incurred in accordance with the Project Budget,within the time frame specified in the Grant Period of this Grant Agreement, attributable to work covered by this Agreement, and which has been completed in a manner satisfactory and acceptable to the Department. D. Federal or TxDOT funds cannot supplant(replace)funds from any other sources. The term "supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already supported by local or state funds. E. Payment of costs incurred under this Agreement is further governed by one of the following cost principles, as appropriate, outlined in the Federal Office of Management and Budget(OMB) Circulars: • A-21, Cost Principles for Institutions of Higher Education; • A-87, Cost Principles for State, Local, and Indian Tribal Governments; or, • A-122, Cost Principles for Nonprofit Organizations. F. The Subgrantee agrees to submit monthly or quarterly Requests for Reimbursement,as designated in this Grant Agreement,within thirty(30)days after the end of the billing period. The Request for Reimbursement and appropriate supporting documentation must be submitted through eGrants. G. The Subgrantee agrees to submit the final Request for Reimbursement under this Agreement within forty-five (45)days of the end of the grant period. H. The Department will exercise good faith to make payments within thirty (30)days of receipt of properly prepared and documented Requests for Reimbursement. Payments,however,are contingent upon the availability of appropriated funds. I. Project agreements supported with federal or TxDOT funds are limited to the length of this Grant Period specified in this Grant Agreement. If the Department determines that the project has demonstrated merit or has potential long-range benefits,the Subgrantee may apply for funding assistance beyond the initial Agreement period. Preference for funding will be given to those projects for which the Subgrantee has assumed some cost sharing,those which propose to assume the largest percentage of subsequent project costs,and those which have demonstrated performance that is acceptable to the Department. TXDOT 9 8/22/2007 City of Wylie STEP Comprehensive 2008 ARTICLE 4. LIMITATION OF LIABILITY Payment of costs incurred hereunder is contingent upon the availability of funds. If at any time during this Grant Period, the Department determines that there is insufficient funding to continue the project,the Department shall so notify the Subgrantee, giving notice of intent to terminate this Agreement,as specified in Article 11 of this Agreement. If at the end of a federal fiscal year,the Department determines that there is sufficient funding and performance to continue the project,the Department may so notify the Subgrantee to continue this agreement. ARTICLE 5. AMENDMENTS This Agreement may be amended prior to its expiration by mutual written consent of both parties, utilizing the Grant Agreement Amendment in eGrants. Any amendment must be executed by the parties within the Grant Period, as specified in this Grant Agreement. ARTICLE 6. ADDITIONAL WORK AND CHANGES IN WORK If the Subgrantee is of the opinion that any assigned work is beyond the scope of this Agreement and constitutes additional work,the Subgrantee shall promptly notify the Department in writing through eGrants system messaging. If the Department finds that such work does constitute additional work,the Department shall so advise the Subgrantee and a written amendment to this Agreement will be executed according to Article 5, Amendments, to provide compensation for doing this work on the same basis as the original work. If performance of the additional work will cause the maximum amount payable to be exceeded, the work will not be performed before a written grant amendment is executed. If the Subgrantee has submitted work in accordance with the terms of this Agreement but the Department requests changes to the completed work or parts thereof which involve changes to the original scope of services or character of work under this Agreement, the Subgrantee shall make such revisions as requested and directed by the Department. This will be considered as additional work and will be paid for as specified in this Article. If the Subgrantee submits work that does not comply with the terms of this Agreement, the Department shall instruct the Subgrantee to make such revisions as are necessary to bring the work into compliance with this Agreement. No additional compensation shall be paid for this work. The Subgrantee shall make revisions to the work authorized in this Agreement,which are necessary to correct errors or omissions appearing therein, when required to do so by the Department. No additional compensation shall be paid for this work. The Department shall not be responsible for actions by the Subgrantee or any costs incurred by the Subgrantee relating to additional work not directly associated with or prior to the execution of an amendment. ARTICLE 7. REPORTING AND MONITORING Not later than thirty (30) days after the end of each reporting period,the Subgrantee shall submit a performance report through eGrants. For short-term projects, only one report submitted by the Subgrantee at the end of the project may be required. For longer projects,the Subgrantee will submit reports at least quarterly and preferably monthly. The frequency of the performance reports is established through negotiation between the Subgrantee and the program or project manager. For Selective Traffic Enforcement Programs (STEPs),performance reports must be submitted monthly. The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the objectives established for the period, (2)reasons why established objectives and performance measures were not met, if appropriate, and(3) other pertinent information, including,when appropriate,an analysis and explanation of cost underruns, overruns, or high unit costs. TXDOT 10 8/22/2007 City of Wylie STEP Comprehensive 2008 The Subgrantee shall submit the Final Performance Report through eGrants within thirty (30)days after completion of the grant. The Subgrantee shall promptly advise the Department in writing, through eGrants messaging,of events that will have a significant impact upon this Agreement, including: A. Problems, delays, or adverse conditions, including a change of project director or other changes in Subgrantee personnel,that will materially affect the ability to attain objectives and performance measures,prevent the meeting of time schedules and objectives, or preclude the attainment of project objectives or performance measures by the established time periods. This disclosure shall be accompanied by a statement of the action taken or contemplated and any Department or federal assistance needed to resolve the situation. B. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated or achieving greater performance measure output than originally projected. ARTICLE 8. RECORDS The Subgrantee agrees to maintain all reports, documents,papers, accounting records,books,and other evidence pertaining to costs incurred and work performed hereunder, (hereinafter called the records), and shall make such records available at its office for the time period authorized within the Grant Period, as specified in this Grant Agreement. The Subgrantee further agrees to retain said records for four(4)years from the date of final payment under this Agreement,until completion of all audits, or until pending litigation has been completely and fully resolved,whichever occurs last. Duly authorized representatives of the Department,the USDOT,the Office of the Inspector General, Texas State Auditor, and the Comptroller General shall have access to the records. This right of access is not limited to the four(4)year period but shall last as long as the records are retained. ARTICLE 9. INDEMNIFICATION To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify, hold, and save harmless the Department and its officers and employees from all claims and liability due to the acts or omissions of the Subgrantee, its agents, or employees. The Subgrantee also agrees,to the extent permitted by law,to indemnify,hold, and save harmless the Department from any and all expenses, including but not limited to attorney fees, all court costs and awards for damages incurred by the Department in litigation or otherwise resisting such claims or liabilities as a result of any activities of the Subgrantee, its agents, or employees. Further, to the extent permitted by law,the Subgrantee, if other than a government entity,agrees to protect, indemnify,and save harmless the Department from and against all claims, demands,and causes of action of every kind and character brought by any employee of the Subgrantee against the Department due to personal injuries or death to such employee resulting from any alleged negligent act,by either commission or omission on the part of the Subgrantee. If the Subgrantee is a government entity,both parties to this Agreement agree that no party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents. ARTICLE 10. DISPUTES AND REMEDIES This Agreement supercedes any prior oral or written agreements. If a conflict arises between this Agreement and the Traffic Safety Program Manual, this Agreement shall govern. The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by the Subgrantee in support of Agreement work. TXDOT 11 8/22/2007 City of Wylie STEP Comprehensive 2008 Disputes concerning performance or payment shall be submitted to the Department for settlement,with the Executive Director or his or her designee acting as final referee. ARTICLE 11. TERMINATION This Agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and obligations described herein and these have been accepted by the Department,unless: • This Agreement is terminated in writing with the mutual consent of both parties; or • There is a written thirty(30) day notice by either party; or • The Department determines that the performance of the project is not in the best interest of the Department and informs the Subgrantee that the project is terminated immediately. The Department shall compensate the Subgrantee for only those eligible expenses incurred during the Grant Period specified in this Grant Agreement which are directly attributable to the completed portion of the work covered by this Agreement,provided that the work has been completed in a manner satisfactory and acceptable to the Department. The Subgrantee shall not incur nor be reimbursed for any new obligations after the effective date of termination. ARTICLE 12. INSPECTION OF WORK The Department and, when federal funds are involved,the US DOT, or any authorized representative thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor,the Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. All inspections and evaluations shall be performed in such a manner as will not unduly delay the work. ARTICLE 13. AUDIT The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98- 502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133, "Audits of States, Local Governments, and Other Non-Profit Organizations." The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under this Agreement or indirectly through a subcontract under this Agreement. Acceptance of funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. ARTICLE 14. SUBCONTRACTS The Subgrantee shall not enter into any subcontract with individuals or organizations not a part of the Subgrantee's organization without prior written concurrence,through eGrants system messaging, with the subcontract by the Department. Subcontracts shall contain all required provisions of this Agreement. No subcontract will relieve the Subgrantee of its responsibility under this Agreement. ARTICLE 15. GRATUITIES Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefit, gift, or favor from any person doing business with or who,reasonably speaking, may do business with the Department under this Agreement. The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the Department's Executive Director. TXDOT 12 8/22/2007 City of Wylie STEP Comprehensive 2008 Any person doing business with or who reasonably speaking may do business with the Department under this Agreement may not make any offer of benefits, gifts, or favors to Department employees,except as mentioned here above. Failure on the part of the Subgrantee to adhere to this policy may result in termination of this Agreement. ARTICLE 16. NONCOLLUSION The Subgrantee warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Subgrantee,to solicit or secure this Agreement,and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage,brokerage fee, gift,or any other consideration contingent upon or resulting from the award or making of this Agreement. If the Subgrantee breaches or violates this warranty,the Department shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission,brokerage fee, contingent fee, or gift. ARTICLE 17. CONFLICT OF INTEREST The Subgrantee represents that it or its employees have no conflict of interest that would in any way interfere with its or its employees' performance or which in any way conflicts with the interests of the Department. The Subgrantee shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the Department's interests. ARTICLE 18. SUBGRANTEE'S RESOURCES The Subgrantee certifies that it presently has adequate qualified personnel in its employment to perform the work required under this Agreement, or will be able to obtain such personnel from sources other than the Department. All employees of the Subgrantee shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Subgrantee who,in the opinion of the Department, is incompetent or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project. Unless otherwise specified,the Subgrantee shall furnish all equipment, materials, supplies,and other resources required to perform the work. ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT The Subgrantee shall establish and administer a system to procure,control,protect,preserve,use, maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this Agreement in accordance with its own property management procedures,provided that the procedures are not in conflict with the Department's property management procedures or property management standards and federal standards, as appropriate, in: • 49 CFR, Part 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," or • 49 CFR,Part 19 (OMB Circular A-110), "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations." ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Upon completion or termination of this Grant Agreement, whether for cause or at the convenience of the parties hereto, all finished or unfinished documents,data, studies,surveys,reports, maps,drawings, models,photographs, etc.prepared by the Subgrantee,and equipment and supplies purchased with grant TXDOT 13 8/22/2007 City of Wylie STEP Comprehensive 2008 funds shall, at the option of the Department, become the property of the Department. All sketches, photographs, calculations, and other data prepared under this Agreement shall be made available, upon request, to the Department without restriction or limitation of their further use. A. Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any data bases,software, inventions,training manuals, systems design, or other proprietary information in any form or medium. B. All rights to Department. The Department shall own all of the rights (including copyrights,copyright applications, copyright renewals, and copyright extensions),title and interests in and to all data, and other information developed under this contract and versions thereof unless otherwise agreed to in writing that there will be joint ownership. C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any type of funding or resource assistance from the Department remain the Subgrantee's intellectual property. For these classes and materials, the Department payment is limited to payment for attendance at classes. ARTICLE 21. SUCCESSORS AND ASSIGNS The Department and the Subgrantee each binds itself,its successors, executors, assigns, and administrators to the other party to this Agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this Agreement. The Subgrantee shall not assign, sublet, or transfer interest and obligations in this Agreement without written consent of the Department through eGrants messaging. ARTICLE 22. CIVIL RIGHTS COMPLIANCE A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to nondiscrimination in federally-assisted programs of the USDOT: 49 CFR, Part 21; 23 CFR, Subchapter C; and 41 CFR,Parts 60-74, as they may be amended periodically (hereinafter referred to as the Regulations). The Subgrantee agrees to comply with Executive Order 11246, entitled"Equal Employment Opportunity,"as amended by Executive Order 11375 and as supplemented by the U.S. Department of Labor regulations (41 CFR, Part 60). B. Nondiscrimination: The Subgrantee,with regard to the work performed during the period of this Agreement, shall not discriminate on the grounds of race,color, sex, national origin, age,religion, or disability in the selection and retention of subcontractors,including procurements of materials and leases of equipment. C. Solicitations for subcontracts,including procurement of materials and equipment: In all solicitations either by competitive bidding or negotiation made by the Subgrantee for work to be performed under a subcontract, including procurements of materials and leases of equipment, each potential subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under this Agreement and the regulations relative to nondiscrimination on the grounds of race,color, sex, national origin, age,religion, or disability. D. Information and reports: The Subgrantee shall provide all information and reports required by the regulations, or directives issued pursuant thereto,and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department or the USDOT to be pertinent to ascertain compliance with such regulations or directives.Where any information required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information,the Subgrantee shall so certify to the Department or the US DOT, whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the requested information. TXDOT 14 8/22/2007 Co:y of Wylie STEP Comprehensive 2008 E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the nondiscrimination provision of this Agreement, the Department shall impose such sanctions as it or the US DOT may determine to be appropriate. F. Incorporation of provisions: The Subgrantee shall include the provisions of paragraphs A. through E. in every subcontract, including procurements of materials and leases of equipment,unless exempt by the regulations or directives. The Subgrantee shall take such action with respect to any subcontract or procurement as the Department may direct as a means of enforcing such provisions, including sanctions for noncompliance. However, in the event a Subgrantee becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Subgrantee may request the Department to enter into litigation to protect the interests of the state; and in addition, the Subgrantee may request the United States to enter into such litigation to protect the interests of the United States. ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE It is the policy of the Department and the USDOT that Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, shall have the opportunity to participate in the performance of agreements financed in whole or in part with federal funds. Consequently,the Disadvantaged Business Enterprise requirements of 49 CFR Part 26, apply to this Agreement as follows: • The Subgrantee agrees to insure that Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, have the opportunity to participate in the performance of agreements and subcontracts financed in whole or in part with federal funds. In this regard, the Subgrantee shall make good faith efforts in accordance with 49 CFR Part 26,to insure that Disadvantaged Business Enterprises have the opportunity to compete for and perform agreements and subcontracts. • The Subgrantee and any subcontractor shall not discriminate on the basis of race, color, sex, national origin, or disability in the award and performance of agreements funded in whole or in part with federal funds. These requirements shall be included in any subcontract. Failure to carry out the requirements set forth above shall constitute a breach of this Agreement and, after the notification of the Department,may result in termination of this Agreement by the Department,or other such remedy as the Department deems appropriate. ARTICLE 24. DEBARMENT/SUSPENSION A. The Subgrantee certifies,to the best of its knowledge and belief,that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three(3)year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local public transaction or contract under a public transaction; violation of federal or state antitrust statutes; or commission of embezzlement, theft,forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a federal, state, or local governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of this Article; and 4. Have not, within a three(3)year period preceding this Agreement, had one or more federal, state, or local public transactions terminated for cause or default. TXDOT 15 8/22/200'7 City of Wylie STEP Comprehensive 2008 B. Where the Subgrantee is unable to certify to any of the statements in this Article, such Subgrantee shall attach an explanation to this Agreement. C. The Subgrantee is prohibited from making any award or permitting any award at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, Debarment and Suspension. D. The Subgrantee shall require any party to a subcontract or purchase order awarded under this Grant Agreement to certify its eligibility to receive federal grant funds, and,when requested by the Department, to furnish a copy of the certification. ARTICLE 25. LOBBYING CERTIFICATION The Subgrantee certifies to the best of his or her knowledge and belief that: A. No federally appropriated funds have been paid or will be paid by or on behalf of the Subgrantee to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant,loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan,or cooperative agreement,the party to this Agreement shall complete and submit Standard Form- LLL,"Disclosure Form to Report Lobbying," in accordance with its instructions. C. The Subgrantee shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. ARTICLE 26. CHILD SUPPORT STATEMENT Unless the Subgrantee is a governmental or non-profit entity,the Subgrantee certifies that it either will go to the Department's website noted below and complete the Child Support Statement or already has a Child Support Statement on file with the Department. The Subgrantee is responsible for keeping the Child Support Statement current and on file with that office for the duration of this Agreement period. The Subgrantee further certifies that the Child Support Statement on file contains the child support information for the individuals or business entities named in this grant. Under Section 231.006, Family Code,the Subgrantee certifies that the individual or business entity named in this Agreement is not ineligible to receive the specified grant or payment and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate. The form for the Child Support Statement is available on the Internet at: http::/www.ciot.state.tx.us/csoidefault.htm. TXDOT 16 8/22/2007 City of Wylie STEP Comprehensive 2008 RESPONSIBILITIES OF THE SUBGRANTEE: A. Carry out all performance measures established in the grant, including fulfilling the law enforcement objectives by implementing the Operational Plan contained in this Grant Agreement. B. Submit all required reports to the Department(TxDOT) fully completed with the most current information, and within the required times, as defined in Article 3 and Article 7 of the General Terms and Conditions of this Grant Agreement. This includes reporting to the Department on progress, achievements, and problems in monthly Performance Reports and attaching necessary source documentation to support all costs claimed in Requests for Reimbursement (RFR). C. Attend Department-approved grant management training. D. Attend meetings according to the following: 1. The Department will arrange for meetings with the Subgrantee to present status of activities and to discuss problems and the schedule for the following quarter's work. 2. The project director or other appropriate qualified persons will be available to represent the Subgrantee at meetings requested by the Department. E. Support grant enforcement efforts with public information and education(PI&E) activities. Salaries being claimed for PI&E activities must be included in the budget. F. When applicable, all newly developed PI&E materials must be submitted to the Department for written approval, through the TxDOT Electronic Grants Management System (eGrants) system messaging, prior to final production. Refer to the Traffic Safety Program Manual regarding PI&E procedures. G. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained the written approval of the Depai tment, through eGrants system messaging, prior to the beginning of the trip. Grant approval does not satisfy this requirement. For Department district-managed grants, the Subgrantee must have obtained written Department district approval, through eGrants system messaging, for travel and related expenses if outside of the district boundaries. H. Maintain verification that all expenses, including wages or salaries, for which reimbursement is requested is for work exclusively related to this project. I. Ensure that this grant will in no way supplant(replace) funds from other sources. Supplanting refers to the use of federal funds to support personnel or any activity already supported by local or state funds. J. Ensure that each officer working on the STEP project will complete an officer's daily report form. The form should include at a minimum: name, date,badge or identification number, type of grant worked, grant site number, mileage(including starting and ending mileage), hours worked,type of citation issued or arrest made, officer and supervisor signatures. TXDOT 17 8/22/2007 City of Wylie STEP Comprehensive 2008 K. Ensure that no officer above the rank of Lieutenant(or equivalent title)will be reimbursed for enforcement duty,unless the Subgrantee received specific written authorization from the Department, through eGrants system messaging, prior to incurring costs. L. Subgrantee may work additional STEP enforcement hours on holidays or special events not covered under the Operational Plan. However, additional work must be approved in writing by the Department, through eGrants system messaging, prior to enforcement. Additional hours must be reported in the Performance Report for the time period for which the additional hours were worked. M. If an officer makes a STEP-related arrest during the shift, but does not complete the arrest before the shift is scheduled to end, the officer can continue working under the grant to complete that arrest. N. Subgrantees with a traffic unit will utilize traffic personnel for this grant, unless such personnel are unavailable for assignment. O. Prior to conducting speed enforcement, the Subgrantee must select and survey enforcement sites that comply with existing state mandated speed limits in accordance with the Texas Transportation Code, Sections 545.352 through 545.356. P. Officers assigned to speed sites should be trained in the use of radar or laser speed measurement devices. Q. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a safety belt use policy in place, a policy should be implemented, and a copy maintained for verification during the grant year. R. Officers working DWI enforcement must be trained in the National Highway Traffic Safety Administration/International Association of Chiefs of Police Standardized Field Sobriety Testing (SFST). In the case of a first year subgrantee, the officers must be trained, or scheduled to be SFST trained, by the end of the grant year. For second or subsequent year grants, all officers working DWI enforcement must be SFST trained. S. The Subgrantee should have a procedure in place for contacting and using drug recognition experts (DREs) when necessary. T. The Subgrantee is encouraged to use the DWI On-line Reporting System available through the Buckle Up Texas Web site at www.buckleuptexas.com. TXDOT 18 8/22/2007 City of Wylie STEP Comprehensive 2008 RESPONSIBILITIES OF THE DEPARTMENT: A. Monitor the Subgrantee's compliance with the performance obligations and fiscal requirements of this Grant Agreement using appropriate and necessary monitoring and inspections, including but not limited to: • review of periodic reports • telephone conversations • eGrants system messaging • e-mails and letters • quarterly review meetings • physical inspection of project records and supporting documentation. B. Provide program management and technical assistance. C. Attend appropriate meetings. D. Reimburse the Subgrantee for all eligible costs as defined in the project budget. Requests for Reimbursement will be processed up to the maximum amount payable as indicated in the project budget. E. Perform an administrative review of the project at the close of the grant period to: • Ascertain whether or not the project objectives were met • Review project accomplishments (performance measures completed, targets achieved) • Document any progress towards self-sufficiency • Account for any approved Program Income earned and expended • Identify exemplary performance or best practices. TXDOT 19 8/22/2007 City of Wylie STEP Comprehensive 2008 GOALS AND STRATEGIES Goal: To increase effective enforcement and adjudication of traffic safety-related laws to reduce fatal and serious injury crashes Strategies: Increase enforcement of traffic safety-related laws. Increase public education and information campaigns. Goal: To reduce the number of DWI-related crashes, injuries, and fatalities Strategy: Increase enforcement of DWI laws. Goal: To increase occupant restraint use in all passenger vehicles and trucks Strategy: Increase enforcement of occupation protection laws . I agree to the above goals and strategies. TXDOT 20 8/22/2007 City of Wylie STEP Comprehensive 2008 BASELINE INFORMATION Baseline Definition: A number serving as a foundation for subgrantees to measure pre-grant traffic enforcement activity. Baseline information must be provided by the subgrantee in order to identify local traffic enforcement related activity. This information should exclude any activity generated with STEP grant dollars. Once the baseline is established, these figures will be used to compare subsequent year's local and grant traffic enforcement activity. Note: Baseline data used must be no older than 2001 data. Baseline Year (12 months) From 1/1/2005 To 12/31/2005 Baseline Measure Baseline Number Number of Driving While Intoxicated (DWI) arrests 84 Number of speed citations 1587 Number of safety belt citations 40 Number of child safety seat citations 8 Number of alcohol-related crashes 31 Number of speed-related crashes 100 Survey data for the following should not be older than Sep 01, 2006 Baseline Number Month/Year of Survey Percentage of speed compliance 27.75 % 09/2006 Percentage of safety belt usage 94.35 % 02/2007 Attach Speed survey data 8574-Wylie sp survey.pdf Attach Safety Belt survey data 8574-Wylie op survey.pdf Support Document not included in Survey Data TXDOT 21 8/22/2007 City of Wylie STEP Comprehensive 2008 LAW ENFORCEMENT OBJECTIVE / PERFORMANCE MEASURE Objective / Performance Measure Target Number 1. Number and Type citations/arrests to be issued under STEP a. Increase DWI arrests by 60 b. Increase Speed citations by 1200 c. Increase Safety Belt citations by 500 d. Increase Child Safety Seat citations by 50 2. Propose Total Number of Traffic Related crashes a. Reduce the number of Alcohol-Related crashes to 29 b. Reduce the number of Speed-Related crashes to 96 3. Increase Speed Compliance a. Increase the Speed Compliance rate to 290 4. Increase Safety Belt usage a. Increase the Safety Belt usage rate among drivers and 96 % front seat passengers to 5. Number of Enforcement Hours 888 STEP Indicator 3.19 TXDOT 22 8/22/2007 City of Wylie STEP Comprehensive 2008 PI&E OBJECTIVE / PERFORMANCE MEASURE Objective / Performance Measure Target Number Support Grant efforts with a public information and education (PI&E) program a. Conduct presentations 5 b. Conduct media exposures (e.g. news conferences, news releases, 5 and interviews) c. Conduct community events (e.g. health fairs, booths) 2 d. Produce the following number of public information and education 0 materials e. Number of public information and education materials distributed 1500 TXDOT 23 8/22/2007 City of Wylie STEP Comprehensive 2008 SALARIES AND FRINGE BENEFITS - 100 & 200 Law Enforcement Hours 888 E] Overtime ❑ Regular Time TxDOT Match Wage TxDOT Match Total Hours Hours Rate Salaries Salaries Salaries Fringe % Total Fringe: A. Enforcement (overtime) % Officers / Deputies: 600 0 $37.000 $22,200.00 $22,200.00 14.65 % $3,252.30 Sergeants: 200 0 $45.000 $9,000.00 $9,000.00 14.65 % $1,318.50 Lieutenants / Other: 88 0 $58.000 $5, 104.00 $5, 104.00 14.65 % $747.74 B. PI&E Activities (overtime) % PI&E Activities 20 0 $37.000 $740.00 $0.00 $740.00 14.65 $108.41 C. Administrative Duties % Surveys & Paperwork 30 0 $58.000 $1,740.00 $1,740.00 14.65 % $254.91 $0.00 $0.00 $0.00 % $0.00 % $0.00 Total: $38,784.00 $0.00 $38,784.00 $5,681.86 Category TxDOT Match Total Salaries: $38,784.00 100.0 % $0.00 0.00 % $38,784.00 Fringe Benefits: $0.00 0.00 % $5, 681.86 100.0 % $5,681.86 Breakdown of Fringe Percentages: Medicare - 1..45 FICA - 6.2 TMRS - 7% TxDOT 24 8/22/2007 City of Wylie STEP Comprehensive 2008 TRAVEL AND PER DIEM: NON-ENFORCEMENT TRAVEL - 300 Description Mileage Please explain Save A Life Summit Unit Price $0.445 Quantity 500 Total $222.50 Amount Percentages TxDOT $222.50 100.00% Match $0.00 0.00% Total $222.50 TXDOT 25 8/22/2007 City of Wylie STEP Comprehensive 2008 TRAVEL AND PER DIEM: NON-ENFORCEMENT TRAVEL - 300 Description Meals Please explain Save A Life Summit Unit Price $36.000 Quantity 6 Total $216.00 Amount Percentages TxDOT $216.00 100.00 % Match $0.00 0.00 % Total $216.00 TXDOT 26 8/22/2007 City of Wylie STEP Comprehensive 2008 TRAVEL AND PER DIEM: STEP ENFORCEMENT MILEAGE — 300 Miles 1000 Cost per mile $0.445 Total $445.00 Amount Percentages TxDOT $445.00 92.71 % Match $0.00 0.00% Total $445.00 TXDOT 27 8/22/2007 City of Wylie STEP Comprehensive 2008 EQUIPMENT - 400 Description Scanner Unit Price $250.00 Quantity 1 Total Cost $250.00 Amount Percentages TxDOT $250.00 100.00 0 Match $0.00 0.00 % Total $250.00 % 28 8/22/2007 TXDOT City of Wylie STEP Comprehensive 2008 BUDGET SUMMARY Budget Category TxDOT Match Total Category I - Labor Costs (100)Salaries $38,784.00 $0.00 $38, 784 .00 (200) Fringe Benefits $0.00 $5, 681.86 $5, 681.86 Category I Sub-Total $38,784.00 $5,681.86 $44,465.86 Category II - Other Direct Costs (300)Travel $918.50 $0.00 $918 .50 (400)Equipment $250.00 $0.00 $250.00 (500)Supplies $0.00 (600)Contractual Services $0.00 (700) Other Miscellaneous $0.00 Category II Sub-Total $1,168.50 $0.00 $1,168.50 Total Direct Costs $39,952.50 $5,681.86 $45,634.36 Category III - Indirect Costs (800) Indirect Cost Rate $0.00 Summary Total Labor Costs $38,784 .00 $5, 681.86 $44, 465.86 Total Direct Costs $1, 168.50 $0.00 $1, 168 .50 Total Indirect Costs $0.00 Grant Total $39,952.50 Fund Sources (Percent Share) 87.55% $5,681.86i $45,634.36 TXDOT 29 8/22/2007 TxDOT Form 2109(rev. 01/08/2007) Operational Plan Instructions I. Instructions The goal of the Operational Plan is to assist agencies in defining roadways and locations where enforcement efforts should be concentrated. The Operational Plan is to be completed by the Subgrantee (STEP agency) and submitted as an attachment to the eGrants proposal. Contact your local TxDOT District Traffic Safety Specialist if you have any questions or need clarification regarding these instructions. Site Type and Identifier: List the STEP enforcement component to be worked (ex. Speed, DWI, OP or ITC) and the site identifier (ex. A, B, C, 1, 2, 3). A site may be labeled as an entire sector or patrol district (ex. Sector A, District C). Site Description: This is a description of the location(s) to be worked. • Speed Site: Identify the specific roadway(s) where speed enforcement will be conducted. Include the name of the roadway, approximate length in miles and speed limits. • Occupant Protection Site: Identify the site description as jurisdiction-wide. • Intersection Traffic Control Site: Identify the specific intersection(s) that will receive increased enforcement. • DWI Site: Identify the site as jurisdiction-wide, or as a specific sector or patrol district. The enforcement effort must be focused at locations where there is an over-representation of alcohol-related crashes and/or DWI arrests. Subgrantees must maintain and analyze crash data to justify the locations that warrant increased DWI enforcement. Note: If DWI sites are listed as specific sectors or patrol districts, the Subgrantee must describe the site's boundaries or indicate "See Attached Map". Survey Results: List compliance rates for occupant protection and speed sites if applicable. Speed enforcement must be conducted at sites that have less than 50% compliance, as determined by speed surveys, or at sites with compliance rates of 50% or more that have been pre-approved by TxDOT. Additional documentation, such as crash data, will be required to show that these sites warrant increased enforcement. Note: Survey tools, worksheets, and instructions can be found on the Buckle Up Texas Website at: http://www.buckleuptexas.com. Enforcement Period: List hours of enforcement. The enforcement period is the range of time in which enforcement may be conducted. Hours listed on each officer's activity sheet must coincide with the hours listed on the Operational Plan. Any hours outside of those listed may not be counted as STEP activity, unless indicated as an exception in the Terms, Conditions and Responsibilities. Note: Occupant Protection STEP enforcement may be conducted during daytime and/or nighttime hours. Examples: For Speed— Daily, Monday through Sunday, 6:00 A.M.—8:00 P.M. For OP—Daily, Monday through Sunday, 8:00 A.M. — 11:00 P.M. For DWI —Friday 8:00 P.M.—Saturday 4:00 A.M.; Saturday 8:00 P.M.—Sunday, 4:00 A.M. For ITC— Daily, Monday through Sunday, 8:00 A.M.—7:00 P.M. II. Modifying a STEP Operational Plan 1. Subgrantees may request modifications to the Operational Plan, but must make such a request through the eGrants messaging system. The request sent to the District Traffic Safety Specialist, for district managed grants, or to the appropriate Division Program Manager in Austin, for division managed grants must include a description of the Site Name and STEP element that is being added or modified in the request. 2. Attach a copy of the new Operational Plan that includes the additional or modified sites, along with all required supporting documentation (i.e. surveys). 3. Modifications must comply with the Operational Plan instructions. 4. TxDOT approval will be provided, or denied, by the District Traffic Safety Specialist, for district managed grants, or by the appropriate Division Program Manager in Austin, for division managed grants through the eGrants messaging system. The modifications must be approved by TxDOT prior to implementing any changes to enforcement activity. Unauthorized enforcement activity conducted prior to TxDOT approval is not eligible for reimbursement. TRAFFIC SAFETY ,Texas OPERATIONAL PLAN pasporta o/Transportation Form 2109(rev. 01/08/2007) Project Fiscal Year: 2008 Subgrantee: City Of Wylie Project Title: Step-Comprehensive Survey Site Type& Site Description Compliance Enforcement Period Identifier Rates (if applicable) OP City Wide 94.35% 7 days a week daylight hours SH 78 Speed 800 block S. to 300 block N. 22% 7 days a week 1 3 miles 24 hours per day 40mph FM 544 SH 78 to W. C/L ° 7 days a week 2 4 miles 38/° 24 hours per day 45 mph W. Brown St. from Ballard to Westgate 3 3 miles 45% 7 days a week 30 mph 24 hours per day Friday 8:00 P.M. -Saturday 4:00 DWI Jurisdiction-wide N/A A.M., Saturday 8:00 P.M. -Sunday 4:00 A.M., Sunday 5:00 P.M. - Monday 2:00 A.M. Note: Any modifications made to the Operational Plan after the grant is executed do not require an amendment to the Grant Agreement. However, the Subgrantee must follow the Operational Plan modification procedures found in the Operational Plan Instructions before any enforcement is conducted in the related sites. For Speed and Occupant Protection sites, survey data must be submitted to support the Operational Plan. It is recommended that subgrantees follow the "Speed Survey Protocol and Instructions" and the "Occupant Restraint Survey Protocol" found on the Buckle Up Texas website: http://www.buckleuptexas.com. Page 1 of 1 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: 3 Department: Police Department (City Secretary's Use Only) Prepared By: Asst. Chief John Duscio Account Code: Date Prepared: July 31, 2007 Budgeted Amount: Interlocal Exhibits: Agreement/Resolution Subject Consider, and act upon, Resolution No. 2007-29(R) authorizing the City Manager to execute an Interlocal Agreement between the City of Wylie and Collin County Department of Home Land Security for Law Enforcement Sharing of Law Enforcement Data. Recommendation Motion to approve Resolution No. 2007-29(R) authorizing the City Manager to execute an Interlocal Agreement between the Collin County Department of Homeland Security and the City of Wylie to share Law Enforcement Data and to authorize the City Manager to execute the same. Discussion The purpose of this Agreement is to establish a timely law enforcement inter jurisdictional information sharing program to address critical information needed to protect residents. Law Enforcement agencies will be able to share Law Enforcement data between each other, specifically the law enforcement data shall include but not be limited to records management system, computer aided dispatch system, arrest records, gang records, and offense reports, utilizing a web based Operation, Fusion& Communication Center("OFCC") system. The City of Wylie will provide the FUSION Center with information via a web based Operation, Fusion & Communication Center ("OFCC") system. The City of Wylie shall have sole discretion to determine which City Information is provided for use with the OFCC. The information shared between the parties will be handled in accordance with the "Criminal Intelligence Systems Operating Policies," 28 CFR Part 23, U.S. Executive Order 12291. This Agreement does not require any funding, hiring of additional personnel, property acquisition, or ancillary costs to either party. The agreement has been reviewed by the City Attorney's Office. Staff is requesting Council approve the Interlocal Agreement between the City of Wylie and the Collin County Department of Homeland Security. Approved By Initial Date Department Director JD 07/31/07 City Manager �' 11 ��� 101 Page 1 RESOLUTION NO. 2007-29(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH COLLIN COUNTY DEPARTMENT OF HOMELAND SECURITY FOR LAW ENFORCEMENT SHARING OF LAW ENFORCEMENT DATA. WHEREAS, the Texas State Legislature has authorized the formulation of interlocal cooperating agreements between and among governmental entities; and WHEREAS, an Interlocal Agreement is made pursuant to Chapter 791 of the Texas Government Code for the purpose of achieving mutual governmental functions; and WHEREAS, in order to protect the City of Wylie and Collin County residents, the City of Wylie and Collin County, through its Department of Homeland Security, desire to share law enforcement data between each other. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS; Section 1. An official copy of this resolution shall be forwarded to the Collin County for their consideration. Section 2. The City Council of the City of Wylie hereby authorizes the City Manager to enter into an Interlocal Agreement with Collin County through its Department of Homeland Security for sharing of law enforcement data. DULY PASSED AND APPROVED by the City Council of the City of Wylie on the 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-29(R) lnterlocal Agreement with Collin County For Sharing of Law Enforcement Data INTERLOCAL AGREEMENT FOR SHARING OF LAW ENFORCEMENT DATA THE STATE OF TEXAS § § COUNTY OF COLLIN § KNOWN ALL BY THESE PRESENTS: This Interlocal Agreement (the "Agreement") is made and entered into by and between the City of Wylie, Texas, hereinafter referred to as "CITY," acting by and through its duly authorized City Manager, and Collin County through its Department of Homeland Security, hereinafter referred to as "COUNTY," acting by and through its duly authorized by the County Judge, each referred to separately as a"party" and collectively as the "parties." WITNESSETH: WHEREAS, the Texas State Legislature has authorized the formulation of interlocal cooperating agreements between and among governmental entities; and WHEREAS, this Interlocal Contract is made under the authority granted by and pursuant to Chapter 791 of the Texas Government Code which authorizes CITY and COUNTY to enter into this agreement for purposes of achieving mutual governmental functions; and WHEREAS, CITY and COUNTY desire to share Law Enforcement data between each other, specifically the law enforcement data shall include but not be limited to records management system, computer aided dispatch system, arrest records, gang records, and offense reports, utilizing a web based Operation, Fusion & Communication Center("OFCC") system; and WHEREAS, the governing bodies of CITY and COUNTY further find that the performance of this contract is in the common interest of both parties. NOW THEREFORE, IN CONSIDERATION of the mutual promises and agreements contained herein, the parties do hereby agrees as follows: Interlocal Agreement—Page 1 Inter-Agency Data Sharing 494626.v 1 I. PURPOSE /SCOPE The purpose of this Agreement is to establish a timely law enforcement inter- jurisdictional information sharing program to address critical CITY and COUNTY information needed to protect CITY and COUNTY residents. This Agreement will provide for the following: • CITY and COUNTY inter-agency technology application coordination • Inter jurisdictional sharing of law enforcement information and related data sets pertaining to public safety • Develop a timely operational information sharing model which will create effective and efficient data sharing and at the same time conserve CITY and COUNTY resources • CITY law enforcement data shall include but not be limited to, records management system, computer aided dispatch system, arrest records, gang records, and offense reports, hereafter"City Information" • The information shared between the parties will be handled in accordance with the "Criminal Intelligence Systems Operating Policies," 28 CFR Part 23, U.S. Executive Order 12291, which is incorporated herein by reference and made a part of this Agreement • This Agreement does not require any funding, hiring of additional personnel, property acquisition, or ancillary costs to either party II. CITY'S RESPONSIBILITY CITY will provide COUNTY with City Information as defined herein via a web based Operation, Fusion & Communication Center ("OFCC") system in accordance with the Fusion System Overview, which is attached hereto as Exhibit "A." CITY shall have sole discretion to determine which City Information is provided for use with the OFCC. CITY shall not disclose any COUNTY information obtained pursuant to this Agreement unless such disclosure is required by law, rule, regulation or court order. III. COUNTY'S RESPONSIBILITY COUNTY shall allow CITY to have access to the OFCC and all related databases for all purposes incident to this Agreement. COUNTY shall not disclose any City Information obtained pursuant to this Agreement unless such disclosure is required by law, rule, regulation or court order. COUNTY shall maintain the OFCC system and database, and shall take any and all action necessary to maintain City Information so as not to compromise the integrity or the security of the information being transmitted. COUNTY further agrees that if there is a breach, or a suspected breach, of the OFCC system or any connected databases which comprise City Interlocal Agreement—Page 2 Inter-Agency Data Sharing 494626.vl Information, COUNTY shall immediately notify the CITY of such breach and take all necessary steps to prevent any further unauthorized disclosure of City Information. IV. TERMINATION Either party to this Agreement may terminate this Agreement on thirty (30) days written notice to the other party. V. IMMUNITY It is expressly understood and agreed that in the execution of this Agreement, no party waives nor shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. VI. SUCCESSORS AND ASSIGNS Neither CITY nor COUNTY will assign, sublet, subcontract or transfer any interest in this Agreement without the written consent of the other party. No assignment, delegation of duties or subcontract under this Agreement will be effective without the written consent of the other party. VII. VENUE The parties to this Agreement agree and covenant that this Agreement will be enforceable in Frisco, Texas; and that if legal action is necessary to enforce this Contract, exclusive venue will lie in Collin County, Texas. VIII. REMEDIES No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Agreement may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement. Interlocal Agreement—Page 3 Inter-Agency Data Sharing 494626.vl IX. SEVERABILITY If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement are for any reason held to be invalid, void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. X. APPLICABLE LAW This Agreement is entered into subject to the Interlocal Cooperation Act, the governing charters and or ordinances of CITY and COUNTY, as they may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable Texas and Federal law. Situs of this Agreement is agreed to be Collin County, Texas, for all purposes including performance and execution. XI. ENTIRE AGREEMENT This Agreement embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein; and except as otherwise provided herein, cannot be modified without written agreement of the parties. XII. AUTHORIZATION The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions or actions extending such authority have been duly passed and are now in full force and effect. XII. RELATIONSHIP OF THE PARTIES It is expressly understood that the employees, methods, facilities and equipment of the CITY shall at all times be under its exclusive jurisdiction, direction and control. It is understood that the employees, methods, facilities, and equipment of the COUNTY shall at all times be under its exclusive jurisdiction, direction and control. Interlocal Agreement—Page 4 Inter-Agency Data Sharing 494626.v 1 XIII. SOVEREIGN IMMUNITY The parties acknowledge that neither party has waived its sovereign immunity by entering into this Agreement. EXECUTED on this the 25th day of September, 2007. CITY OF WYLIE: ATTEST: By: By: City Manager , City Secretary Date: APPROVED AS TO FORM: By: Abernathy, Roeder, Boyd & Joplin, P.C. Julie Y. Fort, City Attorney COLLIN COUNTY: ATTEST: By: By: Name: Name: Title: Title: Date: Interlocal Agreement—Page 5 Inter-Agency Data Sharing 494626.v1 Exhibit A CITY will provide: l. Either a secure electronic transfer to a secure file transfer protocol (FTP)site on the North Central Texas Fusion System Servers or authorized access to a Law Enforcement Server for secure data pull by the North Central Texas Fusion System. Transfer will take place at a mutually agreed upon frequency and time of day. 2. A description of database structure and field definitions(including handling of restricted access records)by written documentation, working meetings, and/or responses to questions. 3. A designation of whether expunged records are to be overwritten or deleted from the North Central Texas Fusion System; and 4. Notification to the Fusion System Point of Contact of authorized Law Enforcement users who are no longer eligible to access the Fusion System. The COUNTY will provide: l. A secure FTP site, if applicable,that is accessible only by the CITY and North Central Texas Fusion System IT personnel and North Central Texas Fusion System authorized contractors who will integrate the data into a North Central Fusion System Search Library; 2. Separate data libraries that support unrestricted Law Enforcement Sensitive data as well as restricted Law Enforcement Sensitive components; 3. Automated integration of updated transmitted files; 4. A provision for handling expunged records as specified by the CITY; and A procedure for removing a user name from the authorized North Central Texas Fusion System authorized user list based on input from the C Interlocal Agreement—Page 6 Inter-Agency Data Sharing 494626.vl XIII. SOVEREIGN IMMUNITY The parties acknowledge that neither party has waived its sovereign immunity by entering into this Agreement. EXECUTED on this the 25th day of September, 2007. CITY OF WYLIE: ATTEST: By: By: Mindy Manson, City Manager Carole Ehrlich, City Secretary Date: APPROVED AS TO FORM: By: Abernathy, Roeder, Boyd & Joplin, P.C. Julie Y. Fort, City Attorney COLLIN COUNTY: ATTEST: By: By: Name: Name: Title: Title: Date: Interlocal Agreement—Page 5 Inter-Agency Data Sharing 494626.v1 Exhibit A CITY will provide: 1. Either a secure electronic transfer to a secure file transfer protocol (FTP) site on the North Central Texas Fusion System Servers or authorized access to a Law Enforcement Server for secure data pull by the North Central Texas Fusion System. Transfer will take place at a mutually agreed upon frequency and time of day. 2. A description of database structure and field definitions(including handling of restricted access records)by written documentation, working meetings, and/or responses to questions. 3. A designation of whether expunged records are to be overwritten or deleted from the North Central Texas Fusion System; and 4. Notification to the Fusion System Point of Contact of authorized Law Enforcement users who are no longer eligible to access the Fusion System. The COUNTY will provide: 1. A secure FTP site, if applicable,that is accessible only by the CITY and North Central Texas Fusion System IT personnel and North Central Texas Fusion System authorized contractors who will integrate the data into a North Central Fusion System Search Library; 2. Separate data libraries that support unrestricted Law Enforcement Sensitive data as well as restricted Law Enforcement Sensitive components; 3. Automated integration of updated transmitted files; 4. A provision for handling expunged records as specified by the CITY; and A procedure for removing a user name from the authorized North Central Texas Fusion System authorized user list based on input from the C Interlocal Agreement—Page 6 Inter-Agency Data Sharing 494626.v1 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: 4 Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: Date Prepared: 09/17/07 Budgeted Amount: Ordinance, Rate Breakdown, Exhibits: Rate Study Subject Consider, and act upon, Ordinance No. 2007-33 amending Ordinance No. 98-16 (Fee Schedule Ordinance) modifying Subsection 1.02 (Water Rates) and Subsection 1.03 (Sewage collection and treatment rates). Recommendation Motion to approve Ordinance No. 2007-33 amending Ordinance No. 98-16 (Fee Schedule Ordinance) modifying Subsection 1.02 (Water Rates) and Subsection 1.03 (Sewage collection and treatment rates). Discussion In 2006 Council held a work session to discuss the water and sewer rate study prepared by McLain Decision Support Systems. The study incorporated the water and sewer capital improvements plan (CIP) as well as outstanding debt service. The CIP was updated as part of the water and sewer impact fee study; however, impact fees can only recoup fifty percent of the projected cost of the CIP. Therefore, the remaining cost must be funded through other means such as the water and sewer rates. The study also incorporates the proposed wholesale water rate increases from the North Texas Municipal Water District as well as the proposed expansion of the Muddy Creek Regional Wastewater Treatment Plant. A 3.25% increase per year over the next five years is proposed in the rate study(Financing Scenario 2). The new rate structure includes 1,000 gallons in the minimum monthly bill and incorporates a stronger conservation rate design for residential and irrigation meters (Rate Alternative 2). The attached ordinance incorporates these recommendations into the water and sewer rates for FY 2008. Approved By Initial Date Department Director CH� 9/17/07 City Manager /l l 1 y 0 Iqapi°7 Page 1 of 1 ORDINANCE NO. 2007-33 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS; AMENDING ORDINANCE NO. 98-16 (CONSOLIDATED FEES AND CHARGES/FEE SCHEDULE ORDINANCE), SECTION 1.00 (WATER AND SEWER RATES AND FEES), SUBSECTION 1.02 (WATER RATES) AND SUBSECTION 1.03 (SEWAGE COLLECTION AND TREATMENT RATES); PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION OF THIS ORDINANCE. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has determined that it is beneficial and in the best interests of the citizens of Wylie to adopt the amendments to Section 1.00 (Water and Sewer Rates and Fees) of Ordinance No. 98-16 as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendment to Ordinance No. 98-16 (Consolidated Fees and Charges/Fee Schedule Ordinance) Section 1.02 (Water Rates). Wylie Ordinance No. 98-16 (Consolidated Fees and Charges/Fee Schedule Ordinance), Section 1.02 (Water Rates) is hereby amended to read as follows: § 1.02 Water rates. (a) The following monthly water rates shall apply to all residential customers within the corporate limits of the City of Wylie,Texas: (1) Monthly minimum charge for first 1,000 gallons of metered water consumption $8.90 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons): 1,001 to 2,000 gallons .$2.70 2,001 to 10,000 gallons $2.70 Over 10,000 gallons $3.52 (b) The following monthly water rates shall apply to all commercial customers (other than apartments, mobile home parks and other multi-unit dwellings not individually metered)within the corporate limits of the City of Wylie, Texas: (1) Monthly minimum charge for first 1,000 gallons of metered water consumption $12.15 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons): 1,001 to 2,000 gallons $3.08 Over 2,000 gallons $3.08 Ordinance No.2007-33 Amending Ordinance No. 98-15 Water Fees Page 1 (c) The following monthly water rates shall apply to all apartments, mobile home parks and other multi-unit dwellings not individually metered within the corporate limits of the City of Wylie,Texas: (1) Monthly minimum charge for first 1,000 gallons of metered water consumption $12.15 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons): 1,001 to 2,000 gallons $3.08 Over 2,000 gallons $3.08 (d) The following monthly water rates shall apply to all irrigation meters within the corporate limits of the City of Wylie, Texas: (1) Monthly minimum charge for first 1,000 gallons of metered water consumption Residential irrigation meter $8.90 Commercial&Multi-Family irrigation meter $12.15 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons): 1,001 to 2,000 gallons $3.90 Over 2,000 gallons $3.90 (e) The monthly water charge for any customers (residential, commercial, apartment, mobile home park and other multi-unit dwelling not individually metered) located outside the corporate limits of the City of Wylie, Texas, shall be at the rate of 115 percent of the rate charged customers inside the corporate limits of the city. (f) Any bulk water customer, who desires to withdraw water from a hydrant or other source, not metered and charged directly to them, shall fill out a water application form and sign the form in the same manner as a regular metered customer. Bulk water rate charges are to be charged in 25-gallon increments at the same rates as the commercial customer. SECTION 3: Amendment to Ordinance No. 98-16 (Consolidated Fees and Charges/Fee Schedule Ordinance) Section 1.03 (Sewage collection and treatment rates). Wylie Ordinance No. 98-16 (Consolidated Fees and Charges/Fee Schedule Ordinance), Section 1.03 (Sewage collection and treatment rates) is hereby amended to read as follows: § 1.03 Sewage collection and treatment rates. (a) The following monthly sewage collection and treatment rates shall apply to all residential customers of the City of Wylie,Texas: (1) Monthly minimum charge(first 1,000 gallons of metered consumption) $15.00 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons) $1.69 (3) The total charge for any month shall be subject to a maximum of $37.82 (b) The following monthly sewage collection and treatment rates shall apply to all commercial customers of the City of Wylie,Texas: (1) Monthly minimum charge(first 1,000 gallons of metered consumption) $21.50 (2) Volume charge for all consumption exceeding 1,000 gallons(per 1,000 gallons) .$1.69 (c) A sewer fee of$23.00 shall be charged for each apartment unit, multiple-family unit, or mobile home space and special areas such as washateria, swimming pools, etc., where the apartment, multiple-family development or mobile home park is on a master meter for water consumption. (d) The monthly sewer charge for any customers (residential, commercial, apartment, mobile home park and other multi-unit dwelling not individually metered) located outside the corporate limits of the City of Wylie, Texas, shall be at the rate of 115 percent of the rate charged customers inside the corporate limits of the city. Ordinance No.2007-33 Amending Ordinance No. 98-15 Water Fees Page 2 (e) All references to gallons and consumption in this section shall mean water usage, which shall be used to determine the sewer rates herein imposed. SECTION 4: Savings/Repealing Clause. All provisions of Wylie Ordinance No. 98-16 shall remain in full force and effect, save and except as amended by this or any other ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 5: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 6: Effective Date. This Ordinance shall become effective from and after its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Date of publication in The Wylie News—October 3, 2007 Ordinance No.2007-33 Amending Ordinance No. 98-15 Water Fees Page 3 Page 1 of 1 From: Robert McLain [jrmclainl@verizon.net] Sent: Tuesday, September 18, 2007 10:16 AM To: City Engineer Subject: sewer rates Chris, here are sewer: Table L7 Alternative Rate Shur/urea- W Planned Planned Planned Planned Revenues Generated 2007 2008 2009 2010 Percentage Increase (1) (21 (31 (4) Monthly lAroinum®s: Residential $ 15.00 $ 15.00 $ 15.00 $ 15.00 Commercial 21.50 21.50 21.50 21.50 Mu6-Famiy 23.00 23.00 23.00 23.00 Vd uns4iic Rats per _Galons 1801 to 2,000 Galons $ 1.57 $ 1.69 $ 182 $ 1.95 Over 2000 Oakes(Hobe 1) 1.57 1.69 182 1.95 Robert McLain, Principal McLain Decision Support Systems 201 W. Southwest Parkway, # 4105 Lewisville, TX 75067 972-436-6181 972-692-5397(fax) 214-893-3652(cell) bob@mclaindss.com 09/18/2007 Page 1 of 1 From: Robert McLain (jrmclain1@verizon.net] Sent: Tuesday, September 18, 2007 10:10 AM To: City Engineer Subject: WATER RATES Chris, sewer will follow in a few moments: Let me know if you can't read this: Table 1.6 Existing S Alternative Raton&rrzct Fi'2 Planned Planned Planned Planned 2007 2008 2009 2010 [11 121 (3) [41 3.25% 3.25% 3.25% 325% Revenues Generated Residential $ 8.90 $ 890 $ 890 5 8.90 Commercial 8.90 890 890 8.90 Mu -Family 8.90 890 890 8.90 Volumetik Rates per Th_Gallons Residential 1001 to 2000 Gallons $ 2.50 5 2.70 5 282 5 2.95 2001 to 10010 Gallons 2.50 2.70 282 2.95 Over 10000 Gallons 3.37 3.52 3.68 3.85 1001 to 2,000 Gallons 5 3.73 $ 390 5 4.08 5 4.26 Over 2000 Cabins 3.73 390 4.08 4.26 Cummeraal S ull Famly 1.001 to 2000 Gallons 5 2.95 5 3.08 5 322 5 3.36 Over 2000 Gabans 2.95 3.08 322 3.36 Robert McLain, Principal McLain Decision Support Systems 201 W. Southwest Parkway, # 4105 Lewisville, TX 75067 972-436-6181 972-692-5397(fax) 214-893-3652(cell) bob@mclaindss.com 09/18/2007 City of Wylie, Texas Development of Water & Wastewater Rates August 2006 McLain Decision Support Systems Government Utility Rate Practice 201 W. Southwest Pkwy., #4105 Lewisville, TX 75067 (972) 436-6181 —Fax (972) 692-5397 h. McLain '',' Decision Support Systems McLAlN R,.krr Nh I_:,m.Pane tr.,'•N1c1 nn I`,,,. tr,ulyw,n,c.mm, '21 AC'.r..,d,w«:r I'iwy_.=,1:5•L-,runitr,TX 7X(i 0,72144,.nl.st l th,•Id;!r r.._Si97 F-i.,•{214)!">i-16,_li.,i,ilc•I,>I,ronutamJJ,...,m August 9, 2006 Mark Roath City Manager City of Wylie 2000 HWY 78 Wylie, TX 75098 Dear Mr. Roath: Enclosed is the final report titled, Development of Water & Sewer Rates, prepared by McLain Decision Support Systems (McLainDSS). The report conveys the findings, conclusions, and recommendations of our firm with respect to the development of water and sewer rates to cover the projected water and sewer enterprise fund costs for the period 2007 - 2016. The report includes a significant amount of assumptions and detailed tables and worksheets. The detailed tables, exhibits, and worksheets provide an understanding of where the numbers come from and the related impact the rate design alternatives rates will have on the system's customers. We have appreciated the courtesies and professional relationship extended to us during this engagement by City management and staff.iVe truly yours, Robert McLain, Director Government Utility Rate Division McLain Derision Support Systems McLAIN R.den N141 Prmctl,+I•N1,1 un k k.+.i,m,41r 44"+ n,. _'P1 At'.r.4ith4,4 PG,.c..,+41c+i•Lc-+r rtiv Ik.TX 750(.; 14721 4q,h1,1 Ott •07_1 f02 iui Fix•12141 x.t;-iin'D1,141c•I,d c&ndamJd.,, Table of Contents I. Executive Summary 1 1.1.Introduction 1 I.2.Financial Plan Key Management Assumptions 1 1.3 Financial Plan Findings 3 1.4 Financial Plan Notice 3 1.5 Financing Scenarios 3 1.6 Rate Design Objectives 6 1.7 Overview of Rate Design Alternatives 6 1.8 Customer Impact 8 II. Identification of the Revenue Requirements 9 2.1.Introduction 9 2.2 Key Cost of Service Assumptions 9 2.2.1. Growth Assumptions 9 2.2.2. NTMWD Water Purchase Costs 11 2.2.3.NTMWD Wastewater Treatments 12 2.2.4. Additional Staffing 14 2.2.5. Inflation Drivers 15 2.2.6. Water Capital Improvement Program 16 2.2.7. Wastewater Capital Improvement Program 16 2.2.8. Use of Impact Fees 16 2.2.9. Collection of Impact Fees 26 2.2.10. Renewal & Replacement Costs 27 2.2.11. General Fund Transfers 28 McLain Dedsion Support Systems Mc! AIN 4Norr X1,1 nn,14in.rp.41•.1<I_nin I\.r.i ,cti n _:I it'•.curhrrnnr P16%, •410i•L,xu‘llk TX 7i0.67 I CIu14it+-n1,1 Ocr„n•0721 box? Fu•42141 kr+i.in,:Mc ink•hd-te)m.Iunkh,cm List of Figures 1.1.Recap of the Impact of Each Financing Scenario 4 1.2.Key Adequacy Tests—Financing Scenario 1 4 1.3.Key Adequacy Tests—Financing Scenario 2 5 1.4.Key Adequacy Tests—Financing Scenario 3 5 1.5.Rate Alternatives 6 1.6.Existing &Alternative Rate Structures - Water 7 1.7.Existing& Alternative Rate Structures - Wastewater 7 1.8 Illustration of Monthly Impact: Water& Sewer Monthly Bills 8 2.1 Growth - Water 10 2.2 Growth - Wastewater 10 2.3 Water Loss Percentages—Inflow/Infiltration Percentages 11 2.4 Water Purchases from NTMWD 11 2.5 NTMWD Wastewater Treatment Costs (Wylie Wastewater Treatment Plant Costs) 12 2.6 NTMWD Wastewater Treatment Costs (Muddy Creek Interceptor Costs) 12 2.7 NTMWD Wastewater Treatment Costs (Muddy Creek Wastewater Treatment Plant) 13 2.8 Recap of NTMWD Wastewater Treatment Costs 13 2.9 City of Wylie Utility Staffing Levels 14 2.10 Personnel-Related Costs 14 2.11 Total Departmental Operating and Maintenance Costs (Excluding NTMWD Costs) 15 2.12 Recap of Operating and Maintenance Costs 15 2.13 Revenue Debt—Existing—Water& Sewer 16 2.14 Revenue Debt—Existing—Water Portion 17 2.15 Revenue Debt—Existing—Water Portion Eligible for Impact Fees 17 2.16 Revenue Debt—Existing—Wastewater Portion 18 2.17 Revenue Debt—Existing—Wastewater Portion Eligible for Impact Fees 18 2.18 Non-Revenue Debt—Existing—Water& Sewer 19 2.19 Non-Revenue Debt—Existing—Water Portion 19 2.20 Non-Revenue Debt—Existing—Water Portion Eligible for Impact Fees 20 2.21 Non-Revenue Debt—Existing—Wastewater Portion 20 2.22 Non-Revenue Debt—Existing—Wastewater Portion Eligible for Impact Fees 21 2.23 Water Capital Improvement Plan 21 2.24 Revenue Debt—Planned—Water Portion 22 2.25 Revenue Debt—Planned—Water Portion Eligible for Impact Fees 23 2.26 NTMWD Contract Revenue Debt 23 McLain - Al Decision Support Systems McLAIN R.h>c 'kl�in,Pnnap.l•AhL.un IA•.i,i.a.�upp.rt�, .n. 'CI\['.�oiuh��..m I`Ewc. ={!,!i•I_",mdir.TX 7it',67 (a721 4i6.nl..1 C•1,„•(97,1(0,:5107 Faa•t2141 N9j i(6`Nttd.ilr•h4,4md:nIIdd,Lom1 2.27 NTMWD Contract Revenue Debt—Portion Eligible for Impact Fees 24 2.28 Recap of Use of Impact Fees - Water 24 2.29 Recap of Use of Impact Fees - Wastewater 25 2.30 Recap of Debt Service 25 2.31 Recap of Impact Fees—Water— Sources& Uses of Funds 26 2.32 Recap of Impact Fees—Wastewater—Sources& Uses of Funds 26 2.33 Recap of Non-Operating Costs—Transfer to Renewal & Replacement Fund 27 2.34 Recap of Non-Operating Costs 27 2.35 Recap of the Total Gross Cost of Service 28 2.36 Recap of Non-Rate Operating Revenues 29 2.37 Recap of Non-Rate Non-Operating Revenues 29 2.38 Recap of Revenue Offsets 30 McLain ' Decision Support Systems r McLAIN Bairn?t:L.un.Prmdral•%ic L Nepp,vt S.01c11u 201 W ti,nnhuc.�Pk.es-,�41di•L,,h, k.TX 75Cn7 (072143n.a,tnl c11 •(+772)632_i3q7 I--:,.•f2t4!59i-ifi_2 fs„hd.•1,tv'dur 1- db. ..n, SECTION I—EXECUTIVE SUMMARY 1.1 INTRODUCTION: The following report describes the findings of the water and wastewater rate study performed for the City of Wylie and makes recommendations with respect to the rates to be charged to the City's municipal utility customers. The objectives to be achieved within the scope of the engagement are as follows: • To develop the bases to be used to project the units of service and cost of service for each utility over a ten-year planning period, FY 2007 - 2016; • To identify the full cost of water and wastewater services over the ten-year planning period based on the FY 2007 proposed budget: • To develop proposed alternative water and wastewater rates which will provide sufficient annual revenues to meet expenditures for all operating and non-operating costs; • To prepare financial projections using the cost-based rates, supplemented by a description of the key assumptions underlying the projections; • To create an executive summary documenting our findings and recommendations; 1.2 FINANCIAL PLAN KEY MANAGEMENT ASSUMPTIONS: The following major key planning assumptions were used to drive the ten-year cost of service: • Growths: 907 additional water meters annually, which results in a customer growth rate of about 4% - 9% annually. Furthermore, 1,041 to 1,042 additional annual wastewater accounts will be added over the planning period. (See Tables 2.1 and 2.2 in Section 2); • NTMWD Water Costs. Table 2.4 in Section 2 illustrates the growth in NTMWD water costs, assuming the rate per thousand gallons will increase incrementally, per the NTMWD presentation dated March 20, 2006. 1 Based on growth assumptions in Impact Fee Study update,Table No. 8,Table No.9,page 21,confirmed by Chris Hoisted. SECTION'I—EXECUTIVE SUMMARY PAGE 1 McLain Decision Support Systems McLAIN Rntrrr McLain,I'r°xtrd•XL 'n Supp.,n wh,rcnu 201 W.S;anhwc.r PkM..=41 di•Lcui,cdtr.TX i ii`b" 097114L ('1s1 i)1t1.c•4'[72)002.5;97 F. •(2[41[03.1ti52 b1,.brk•1 ,I,4m.Im uld..t.,m • NTMWD Wastewater Costs. Tables 2.5 through 2.8 in Section 2 illustrate to the reader the increases in wastewater treatment costs over the next ten years. It should be noted that the additional debt service associated with the Muddy Creek Wastewater Treatment Plant expansion is incorporated into these cost estimates. • Additional staffing. Table 2.9 in Section 2 illustrates the addition of three (3) additional positions in FY 2009. • Inflation: Salaries were increased annually using expenditure drivers of 6"°,based on the FY 2007 budget. Medical insurance was increased at the rate of 7% annually. Most other operating and maintenance costs were driven by an annual inflation factor of 3% • Water Capital Improvement Program: A $17.653 million water capital improvement plan has been incorporated into the financial plan. The capital improvement plan calls for two (2) bond issues totaling $13,480,700 over the next three years, beginning with a $6,500,000 issue in FY 2007. Table 2.23 and Table 2.24 in Section 2 show the water capital improvement program. • Wastewater Capital Improvement Program: The wastewater capital improvement plans calls for $12,250,000 debt issue, related to the expansion of the Muddy Creek Wastewater Treatment Plant. This debt issue will be NTMWD contract revenue debt, and will be shared with the City of Murphy. Wylie will pay approximately 73% of the debt service, and Murphy will pay 27%. This debt issue will be paid the NTMWD as part of the wastewater treatment bill for Muddy Creek. • Use of Impact Fees: The most critical assumption incorporated into the financial plan is the use of impact fees to partially fund debt service payments. Tables 2.15 — 2.29 in Section 2 of this report illustrate the importance of this funding source. • Transfer to the Renewal and Replacement Fund. We have incorporated into the revenue requirements the cost of funding the renewal, rehabilitation, and replacement of the infrastructure of the water and wastewater system, beginning with FY 2007-08. Table 2.33 shows the basis for these transfers. • Transfer to the General Fund -This transfer increases 4%per year. (This transfer is shown on Table 2.34 in Section 2). SECTION I—EXECUTIVE SUMMARY PAGE 2 McLain Decision Support Systems McLAIN IL,hrt SIcLain,Prue if,.+1•Ma Lam Ikuei,ai Stti F U by cnl> _PI ti„wlmeNt Pt,rv.,»}It'i•LA rc i,rille.TX 5C0" t)?1}416-0181 i1fFm•072}002 E;n•t2 Ca)4,13-;652.R1,a,dc•1.,I•4411,1 .dd...Lona • Reserve Levels — We have targeted reserve levels of 25% (90 days of the cost of service),per the financial policy of the City. 1.3 FINANCIAL PLAN FINDINGS: • The water and wastewater fund is in excellent financial condition. The water and wastewater fund ended FY 2005 with $5,769,268 in operating reserves (304 days), (Table 1.2). However, it is expected that the water and wastewater fund will end FY 2006 with $4,609,111 in operating reserves (188 days). 1.4 FINANCIAL PLAN NOTICE: • Water and wastewater costs have been projected for the period FY 2007 through FY 2016, based on the proposed FY 2007 budget. We believe the underlying assumptions that drive the cost of service through the FY 2016 provide a reasonable basis for management's forecast. However, some assumptions inevitably will not materialize as presented and anticipated events and circumstances may not occur; therefore, the actual results achieved during the forecast periods will vary from the forecast, and the variances may be material. Monitor expenditures very carefully over the planning period, compared to the expenditure levels shown in this report. Because the forecasts are developed upon expenditure levels outlined in this report, any significant increases of expenditures over the planned expenditure levels will affect the sufficiency of revenues over the study period. • Note — because the financial plan is so heavily dependent on growth, we strongly recommend that the rate study should be updated annually. 1.5 FINANCING SCENARIOS: • Three financing scenarios have been developed for the City's consideration. They are: Scenario 1: Do not raise rates until absolutely necessary; Scenario 2: Increase rates annually over several years; Scenario 3: Increase rates every other year. SECTION I—EXECUTIVE SUMMARY PAGE 3 McLain ' Decision Support Systems Mc LAIN Robert McLwn.I nnnp.+l•McL,un Ikoa,•n Supp.,ri,),terns 201 W.NnitImeNr 1...),•4105•Lrwi.s Ole.TX 75i4,7 t972 t 411.-6lS l CNP •(`)72 t'9_'-5397 F.,• 214}391 itii2 M.4,11c•1,4-4ludatit11.tom Table 1.1 Key Findings Recap of the Impact of Each Financing Scenario Scenario 1 Scenario 2 Scenario 3 Average Residential Average Residential Average Residential Water&Sewer Bill Water&Sewer Bill Water&Sewer Bill 5,000 gals WS 5,000 gals WS 5,000 gals WS Change Winter, Bill Change Winter, Bill Change Winter, Bill Fiscal In 13,000 gals $$ In 13,000 gals $$ In 13,000 gals $$ Year Rates Summer Change Rates Summer Change Rates Summer Change 2005 N/A $ 55.07 $ - N/A $ 55.07 $ - N/A $ 55.07 $ - 2006 - 55.07 - - 55.07 - - 55.07 - 2007 - 55.07 - 3.25% 56.86 1.79 5.50% 58.10 3.03 2008 - 55.07 - 3.25% 58.71 1.85 - 58.10 - 2009 12.50% 61.95 6.88 3.25% 60.62 1.91 5.50% 61.29 3.20 2010 6.00% 65.67 3.72 3.25% 62.59 1.97 - 61.29 - 2011 - 65.67 - 3.25% 64.62 2.03 5.50% 64.67 3.37 2012 - 65.67 - - 64.62 - - 64.67 - 2013 - 65.67 - - 64.62 - - 64.67 - 2014 - 65.67 - - 64.62 - - 64.67 2015 - 65.67 - - 64.62 - - 64.67 - 2016 - 65.67 - - 64.62 - - 64.67 18.50% $ 10.60 16.25% o$ 9.55 16.50% $ 9.60 • Financing Scenario 1: The City does not need to increase overall rates until 10/01/2008, if all key planning assumptions do not drastically change. However, if the City chooses to wait until 10/01/08, then the rate increases will need to be 12.5%, as shown on Table 1.2. Table 1.2 Key Adequacy Tests Financing Scenario 1 Don't Raise Rates Until You Have To Average Residential Water&Sewer Bill Percentage Changes 5,000 gals WS Changes in Ending Days of Operating Winter, Bill Fiscal In Operating Operating Operating Reserve 13,000 gals $$ Year Rates Reserves Reserves Reserves Percent Summer Change 2005 N/A $1,410,395 $5,769,268 304 83.3% $ 55.07 - 2006 - (1,160,157) 4,609,111 188 51.5% 55.07 - 2007 - (265,916) 4,343,195 178 48.9% 55.07 - 2008 - (1,181,319) 3,161,876 112 30.6% 55.07 - 2009 12.50% (327,901) 2,833,975 92 25.1% 61.95 6.88 2010 6.00% 195,435 3,029,411 91 25.0% 65.67 3.72 2011 - 468,055 3,497,465 103 28.1% 65.67 - 2012 - 501,512 3,998,978 112 30.7% 65.67 - 2013 - 535,125 4,534,102 122 33.3% 65.67 2014 - 469,866 5,003,969 128 35.1% 65.67 2015 - 417,957 5,421,925 133 36.4% 65.67 - 2016 - 819,037 6,240,962 151 41.4% 65.67 - 18.50% $10.60 SECTION 1-EXECUTIVE SUMMARY PAGE 4 McLain A Decision Support 1 Systems Mc LAIN Itnkrt klcLuin.Prink r:d•,lkLaez Iku,i m S,,pf,.n Sq.t tin< 201 w Si'iaiiuce 11,N..=910s•Le.,.c ilk,7X 7 5i'b: (9721416-61i;i Out,..•072)ia2-51tr7 E,. •42I4)`01.1651 i1,I,( h.hiLmJ uJ.l._n,m • Financing Scenario 2: If the City decides to raise rates gradually over the planning period, every year, then the revenue increases will need to be as shown on Table 1.3. Table 1.3 Key Adequacy Tests Financing Scenario 2 Raise Rates Incrementally Every Year Average Residential Water&Sewer Bill Percentage Changes 5,000 gals WS Changes in Ending Days of Operating Winter, Bill Fiscal In Operating Operating Operating Reserve 13,000 gals $$ Year Rates Reserves Reserves Reserves Percent Summer Change 2005 N/A 1,410,395 5,769,268 304 83.3% $ 55.07 - 2006 - (1,160,157) 4,609,111 188 51.5% 55.07 - 2007 3.25% 3,779 4,612,890 190 51.9% 56.86 1.79 2008 3.25% (583,689) 4,029,201 142 39.0% 58.71 1.85 2009 3.25% (559,191) 3,470,010 112 30.8% 60.62 1.91 2010 3.25% (383,989) 3,086,021 93 25.5% 62.59 1.97 2011 3.25% 252,619 3,338,640 98 26.8% 64.62 2.03 2012 - 270,821 3,609,462 101 27.7% 64.62 - 2013 - 289,077 3,898,539 105 28.7% 64.62 - 2014 - 208,259 4,106,797 105 28.8% 64.62 - 2015 - 140,594 4,247,392 104 28.5% 64.62 - 2016 - 525,824 4,773,216 116 31.7% 64.62 - 16.25% $ 9.55 • Financing Scenario 3: If the City decides to raise rates gradually over the planning period, every other year, then the revenue increases will need to be as shown on Table 1.4. Table 1.4 Key Adequacy Tests Financing Scenario 3 Raise Rates Incrementally Every Other Year Average Residential Water&Sewer Bill Percentage Changes 5,000 gals WS Changes in Ending Days of Operating Winter, Bill Fiscal In Operating Operating Operating Reserve 13,000 gals $$ Year Rates Reserves Reserves Reserves Percent Summer Change 2005 N/A 1,410,395 5,769,268 304 83.3% $ 55.07 - 2006 - (1,160,157) 4,609,111 188 51.5% 55.07 - 2007 5.50% 190,490 4,799,602 197 54.0% 58.10 3.03 2008 - (684,297) 4,115,305 145 39.8% 58.10 - 2009 5.50% (441,282) 3,674,023 119 32.6% 61.29 3.20 2010 - (627,842) 3,046,181 92 25.2% 61.29 - 2011 5.50% 258,156 3,304,337 97 26.6% 64.67 3.37 2012 - 276,895 3,581,232 100 27.5% 64.67 - 2013 - 295,689 3,876,921 104 28.5% 64.67 - 2014 - 215,407 4,092,328 105 28.7% 64.67 - 2015 - 148,280 4,240,608 104 28.5% 64.67 - 2016 - 534,047 4,774,655 116 31.7% 64.67 - 16.50% $ 9.60 SECTION I-EXECUTIVE SUMMARY PAGE 5 McLain Decision Support CP" Systems Mc LAIN R.,Mrt\k d•Md.on I k,t,i 0 S111p0(1 51,rc111' 281 1%'.ti, nhwra f'l.wti.,4105•L.u-t,c ilk.r 75.00; 0721 436 6141 3.)1C..,•30721 092-i397 ti.z•(2111 493 1052 WI It,•ivFiSm:Iamdd,c,,m 1.6 RATE DESIGN OBJECTIVES: Several rate design alternatives were developed for the City's consideration. However, based on prior discussions with City staff and Council, we have brought two rate design alternatives to the City Council for consideration. Following is a recap of the objectives we wished to achieve with these alternatives: • All alternatives recover the revenues necessary to fund the cost of service for FY 2007. We have brought to the City rate design alternatives which should last for at least the next two years, assuming the overall cost of service does not differ materially than planned. Note — the existing water rate design could last until 10/01/2008, per Table 1.2. • However, we have assumed any changes in rates would be implemented on October 1,2006. 1.7 OVERVIEW OF RATE DESIGN ALTERNATIVES: We are bringing rate design alternatives that have the following characteristics: Table 1.5 -Rate Alternatives Existing Alt Alt Alt . 1 . 2 3 Includes 1,000 gallons in the monthly minimum bill ✓ ✓ ✓ ✓ Across-the-board increase to existing rate design ✓ Includes existing monthly minimum bills with no change ✓ ✓ ✓ Incorporates a stronger conservation rate design for residential and ✓ ✓ irrigation meters Incorporates a seasonal conservation rate design for residential and ✓ ✓ irrigation meters SECTION I—EXECUTIVE SUMMARY PAGE 6 I. McLain -.,.' Decision ASupport Systems McLAIN Rolrrt i'1.LJ,n.I'nnctr,d•Gtd..un ,,i,1 n Supr..n'iacm, 2k I V:,Sotsti We,t rkw,,,•4105•Lcu,,o ilk,TX 75007 4072144,.ti181 C11t1.e•t+1721 642-5t'17l,s•1-141 5°)1.)t,11'M,l',lr•t 45,,i,1.m ld,.nnn Table 1.6 Existing&Alternative Rate Structures-Water FY 2007 Financing Scenario 2 Financing Scenario 3 Existing 1 2 3 1 2 3 Note(1) Note(1) Revenues Generated $4,752,920 $4,907,390 $4,907,390 $4,907,390 $5,014,331 $5,014,331 $5,014,331 3.25% 3.25% 3.25% 5.50% 5.50% 5.50% Monthly Minimum Bills: Residential $ 8.90 $ 9.19 $ 8.90 $ 8.90 $ 9.19 $ 8.90 $ 8.90 Commercial 12.15 12.54 12.15 12.15 12.54 12.15 12.15 Multi-Family 12.15 12.54 12.15 12.15 12.54 12.15 12.15 Volumetric Rates per Th.Gallons Residential: 1,001 to 2,000 Gallons $ 2.17 $ 2.24 $ 2.58 $ 2.62 $ 2.29 $ 2.66 $ 2.70 2,001 to 10,000 Gallons 2.90 2.99 2.58 2.62 3.06 2.66 2.70 Over 10,000 Gallons 2.90 2.99 3.37 3.42 3.06 3.47 3.52 Irrigation Meters: 1,001 to 2,000 Gallons $ 2.17 $ 2.24 $ 3.73 $ 3.79 $ 2.29 $ 3.84 $ 3.90 Over 2,000 Gallons 2.90 2.99 3.73 3.79 3.06 3.84 3.90 Commercial&Multi-Family: 1,001 to 2,000 Gallons $ 2.17 $ 2.24 $ 2.95 $ 2.99 $ 2.29 $ 3.03 $ 3.08 Over 2,000 Gallons 2.90 2.99 2.95 2.99 3.06 3.03 3.08 (1)-Peak months are June-October. With Alternative 3,the higher rate above 10,000 gallons will only be charged during the peak months. Table 1.7 Existing&Alternative Rate Structures-Wastewater Financing Scenario 1 Financing Scenario 2 Existing 1 2&3 1 2&3 Revenues Generated $ 3,545,379 $ 3,660,604 $ 3,660,604 $ 3,740,375 $ 3,740,375 Percentage Increase 3.25% 3.25% 5.50% 5.50% Monthly Minimum Bills: Residential $ 15.00 $ 15.49 $ 15.00 $ 15.83 $ 15.00 Commercial 21.50 22.20 21.50 22.68 21.50 Multi-Family 23.00 23.75 23.00 24.27 23.00 Volumetric Rates per Th.Gallons 1,001 to 2,000 Gallons $ 1.45 $ 1.50 $ 1.57 $ 1.53 $ 1.65 Over 2,000 Gallons(Note 1) 1.45 1.50 1.57 1.53 1.65 Note-Residential volume for wastewater is capped at 14,500 gallons. SECTION I-EXECUTIVE SUMMARY PAGE 7 McLain Decision ' Support Systems Mc LAIN it,,Mrt\icLtin.f'tint tr.,1•\f.Lam Ocav„n'I r'n tit+1.1, 201 W.ti,.ttdtuca Pkwt =4105•I t,1,111,TX 75007 (972Y.06(sIsl Oft“•1 721 t 9. 71v7 F.r.x•;2141•9i.pBi2\fol,ik•1,4,gnt.1 und,i,.c,nn 1.8 CUSTOMER IMPACT: Table 1.8 illustrates the impact of the rate design alternatives on customers at the average consumption levels: Table 1.8 Illustration of Monthly Impact Water&Sewer Monthly Bills Residential Commercial Average Monthly Consumption-June-October 13,000 66,000 Average Monthly Consumption -Nov-May 5,000 39,000 Average Monthly Water&Sewer Bill: Existing $ 55.07 $ 247.16 Average Monthly Water&Sewer Bill:Alternative 1 -(3.25%): $ 56.86 $ 255.19 Difference-$ $ 1.79 $ 8.03 Difference-% 3.25% 3.25% Average Monthly Water&Sewer Bill:Alternative 1 -(5.50%): $ 58.10 $ 260.75 Difference-$ $ 3.03 $ 13.59 Difference-% 5.50% 5.50% Average Monthly Water&Sewer Bill:Alternative 2-(3.25%): $ 55.33 $ 255.93 Difference-$ $ 0.26 $ 8.77 Difference-% 0.47% 3.55% Average Monthly Water&Sewer Bill:Alternative 2-(5.50%): $ 56.49 $ 264.10 Difference-$ $ 1.42 $ 16.95 Difference-% 2.59% 6.86% Average Monthly Water&Sewer Bill:Alternative 3-(3.25%): $ 56.22 $ 262.07 Difference-$ $ 1.15 $ 14.91 Difference-% 2.08% 6.03% Average Monthly Water&Sewer Bill:Alternative 3-(5.50%): $ 56.80 $ 266.33 Difference-$ $ 1.73 $ 19.17 Difference-% 3.14% 7.76% SECTION I-EXECUTIVE SUMMARY PAGE 8 b. McLain A Decision ' Support CP" Systems McLAIN R hcrt N•1cL.un.I'ru ctpal•S1.L.un ha t,i,n J1p1,41 tis,rcm< 'ti I W.5<xI uc,r Ck,«-,.4105•Lcui.<tilt.TA 7i0 7 tf72)416 0181 •(')72Y 02 5197(:,x•(2 I{4.`,)3.3t 2 P.1,1„I<•lia,f4,<I;nnJd>roa, SECTION II—IDENTIFICATION OF THE REVENUE REQUIREMENTS 2.1.INTRODUCTION: A combined ten-year financial plan has been created for the water and wastewater fund using a "bottom-up" approach. Highlights of the City's water and wastewater cost of service over the planning period is presented in this section. Salaries have been supported by staffing tables. Operating and maintenance costs have been calculated in considerable detail. 2.2 KEY COST OF SERVICE ASSUMPTIONS: Water and wastewater costs were projected for the period FY 2007 through FY 2016, based on the proposed FY 2006 budget. We believe the underlying assumptions that drive the cost of service through the FY 2016 provide a reasonable basis for management's forecast. However, some assumptions inevitably will not materialize as presented and anticipated events and circumstances may not occur; therefore, the actual results achieved during the forecast periods will vary from the forecast, and the variances may be material. These financial projections were based on the following essential assumptions: • Growth; • Inflation; • Additional staffing; • Funding of capital program • 2.2.1. Growth assumptions. There is no assumption more critical than the growth assumptions that drive the financial plan. A substantial negative change in this growth forecast will have an adverse financial result, possibly requiring additional rate increases beyond what is shown in this report. Table 2.1 shows 9,073 water meters will be added over the planning period, which will increase water revenues substantially. Furthermore, Table 2.2 shows 10,431 wastewater accounts will be added over the planning period. SECTION II—IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 9 McLain A~ Decision Support Systems Mc LAIN It bert Ma.ttri,Pruxri rl•N14.1.1itt Octo m Sul*c.rl Sv+n-m< 01 V,',ti.,whwar.r Pk.cl..04103•Low i,c,Ik.TX 75007 c)72).“6 0181 tAt.L•{)71)0 l2-5,97 F:r.••i-'1}i . 1t61 i`1Irk•1.01-4m,Likokkl..Lknr Table 2.1 Key Findings Growth- Water Average Average Annual Number Gals/ Volume Fiscal Additional of % Meter/ % Billed Year Meters Meters Growth Month Growth (Th.Gals.) Growth 2005 N/A 10,246 N/A 11,043 N/A 1,357,777 N/A 2006 488 10,734 4.8% 10,418 -6% 1,341,982 -1.2% 2007 907 11,641 8.4% 10,302 -1% 1,439,042 7.2% 2008 907 12,548 7.8% 10,201 -1% 1,536,100 6.7% 2009 907 13,455 7.2% 10,115 -1% 1,633,160 6.3% 2010 907 14,362 6.7% 10,039 -1% 1,730,220 5.9% 2011 907 15,269 6.3% 9,973 -1% 1,827,279 5.6% 2012 907 16,176 5.9% 9,914 -1% 1,924,339 5.3% 2013 907 17,083 5.6% 9,861 -1% 2,021,398 5.0% 2014 907 17,990 5.3% 9,813 0% 2,118,457 4.8% 2015 907 18,897 5.0% 9,770 0% 2,215,517 4.6% 2016 907 19,804 4.8% 9,731 0% 2,312,577 4.4% Table 2.2 Key Findings Growth- Water Billed for Wastewater Average Average Annual Number Gals/ Volume Fiscal Additional of % Meter/ % Billed Year Meters Meters Growth Month Growth (Th.Gals.) Growth 2005 N/A 9,653 N/A 9,955 N/A 1,153,144 N/A 2006 559 10,212 5.8% 9,396 -5.6% 1,151,364 -0.2% 2007 1,041 11,253 10.2% 9,298 -1% 1,255,498 9.0% 2008 1,044 12,297 9.3% 9,216 -1% 1,359,906 8.3% 2009 1,044 13,341 8.5% 9,147 -1% 1,464,306 7.7% 2010 1,043 14,384 7.8% 9,088 -1% 1,568,614 7.1% 2011 1,043 15,427 7.3% 9,037 -1% 1,672,923 6.6% 2012 1,043 16,470 6.8% 8,992 0% 1,777,231 6.2% 2013 1,043 17,513 6.3% 8,953 0% 1,881,548 5.9% 2014 1,044 18,557 6.0% 8,918 0% 1,985,948 5.5% 2015 1,043 19,600 5.6% 8,887 0% 2,090,248 5.3% 2016 1,042 20,642 5.3% 8,859 0% 2,194,456 5.0% SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 10 IL McLain A Decision Support Systems t McLAIN R.,lvrr Nld:un.I'rmar..l•Akl.un PL,isi..n St '.,,,`~)xR'nl. 2L1 u'.Stnli11410,1 Pi. ,Z41 5•L.,,i,tilt.TX 75LN,7 t972t 41'.(•ISI ULn•0721 h42.i1'7I--:.-.•t2141 d91-it,52 NI,hit•I.d,41”.1aiadd>r„nr • 2.2.2. NTMWD water purchase costs. We have assumed the rate per thousand gallons charged by the North Texas Municipal Water District will increase as follows, beginning in FY 2007. Table 2.4 illustrates the impact on water costs. Table 2.3 Key Findings Water Loss Percentages Inflow/Infiltration Percentages Water Annual Billed Water Percent Annual For Actual& Wastewater Billed of Water Wastewater Projected Flow Fiscal (Th.Gals.) Water Purchased (Th.Gals.) Inflow/ Treated Year Table 2.1 Loss (Th.Gals.) Table 2.2 Infiltration (Th.Gals.) 2006 1,341,982 9.1% 1,476,180 1,151,364 9.1% 1,266,500 2007 1,439,042 9.1% 1,582,946 1,255,498 9.1% 1,381,048 2008 1,536,100 9.1% 1,689,710 1,359,906 9.1% 1,495,897 2009 1,633,160 9.1% 1,796,476 1,464,306 9.1% 1,610,737 2010 1,730,220 9.1% 1,903,242 1,568,614 9.1% 1,725,475 2011 1,827,279 9.1% 2,010,007 1,672,923 9.1% 1,840,215 2012 1,924,339 9.1% 2,116,773 1,777,231 9.1% 1,954,954 2013 2,021,398 9.1% 2,223,538 1,881,548 9.1% 2,069,703 2014 2,118,457 9.1% 2,330,303 1,985,948 9.1% 2,184,543 2015 2,215,517 9.1% 2,437,069 2,090,248 9.1% 2,299,273 2016 2,312,577 9.1% 2,543,835 2,194,456 9.1% 2,413,902 Table 2.4 Key Findings Water Purchases from NTMWD Planned Annual Consumption Actual Planned Rates Take-or- Planned Amount Take-or- Actual NTMWD Fiscal Pay Usage(000's) Over/(Under) Pay Planned Annual % Year Minimum Table 2.3 Minimum Minimum Usage Charges Change 2005 1,266,615 1,387,214 120,599 $ 0.97 $ 0.23 $1,252,736 24.8% 2006 1,387,214 1,476,180 88,966 0.97 0.23 1,380,000 10.2% 2007 1,476,180 1,582,946 106,766 1.02 0.24 1,531,328 11.0% 2008 1,582,946 1,689,710 106,764 1.08 0.25 1,736,273 13.4% 2009 1,689,710 1,796,476 106,766 1.14 0.26 1,954,029 12.5% 2010 1,796,476 1,903,242 106,766 1.21 0.27 2,202,563 12.7% 2011 1,903,242 2,010,007 106,765 1.29 0.28 2,485,076 12.8% 2012 2,010,007 2,116,773 106,766 1.37 0.29 2,784,672 12.1% 2013 2,116,773 2,223,538 106,765 1.45 0.30 3,101,350 11.4% 2014 2,223,538 2,330,303 106,765 1.53 0.31 3,435,110 10.8% 2015 2,330,303 2,437,069 106,766 1.61 0.32 3,785,952 10.2% 2016 2,437,069 2,543,835 106,766 1.61 0.33 3,958,913 4.6% SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 1 1 McLain ' Decision Support Systems McLAIN Robert.Llcl,in.PrmaF.d•RicLur;Uect' t,Supp.,n S;.rcnr 2:1\X'.ti,.whwct Fkuv sili`i•Lct,1,s 11c,TX7sc (o721 44,-(,1 I C htt,c•072)07-.1307 f-:.r•{Lti!S93-in12 RI<<lvlc•1 ,t-i3incl.ttu,Li.comb • 2.2.3. NTMWD wastewater treatment costs. Tables 2.5 through 2.8 illustrate the assumptions used to forecast the wastewater treatment costs. O&M costs have been forecast, using an inflation factor of 3%per year. However, the major cost of each of the wastewater treatment plants is debt service, and NTMWD has provided us with amortization schedules for each of the outstanding issues. Table 2.5 Key Findings NTMWD Wastewater Treatment Costs Wylie Wastewater Treatment Plant Costs Fiscal O&M Debt Total Projected Flow(000's) Projected Costs Year Costs Service Costs Wylie Murphy Wylie Murphy 2005 $ 657,323 $ 196,325 $ 853,648 1,055,703 183,983 $ 726,957 $ 126,691 2006 330,721 198,847 529,568 1,055,703 183,983 450,974 78,594 2007 388,956 - 388,956 904,971 334,715 283,938 105,018 2008 358,048 - 358,048 904,971 334,715 261,375 96,673 2009 371,113 - 371,113 904,971 334,715 270,913 100,201 2010 384,727 - 384,727 904,971 334,715 280,851 103,876 2011 398,917 - 398,917 904,971 334,715 291,209 107,708 2012 413,709 - 413,709 904,971 334,715 302,008 111,701 2013 429,133 - 429,133 904,971 334,715 313,267 115,866 2014 445,218 - 445,218 904,971 334,715 325,009 120,209 2015 461,996 - 461,996 904,971 334,715 337,257 124,739 2016 479,502 - 479,502 904,971 334,715 350,036 129,465 Table 2.6 Key Findings NTMWD Wastewater Treatment Costs Muddy Creek Interceptor Costs Projected Flow(000's) Fiscal O&M Debt Total (Take-Or-Pay) Projected Costs Year Costs Service Costs Wylie Murphy Wylie Murphy 2005 $ 21,172 $ 267,485 $ 288,657 2,153,500 1,387,000 $ 175,575 $ 113,082 2006 46,129 266,231 312,360 2,153,500 1,387,000 189,992 122,368 2007 (22,727) 265,869 243,142 2,584,565 955,935 177,493 65,648 2008 (21,156) 265,263 244,107 2,584,565 955,935 178,198 65,909 2009 (19,537) 269,413 249,876 2,584,565 955,935 182,409 67,466 2010 (17,870) 268,075 250,205 2,584,565 955,935 182,650 67,555 2011 (16,152) 266,494 250,341 2,584,565 955,935 182,749 67,592 2012 (14,384) 269,669 255,285 2,584,565 955,935 186,358 68,927 2013 (12,562) 267,356 254,795 2,584,565 955,935 186,000 68,795 2014 (10,685) 269,800 259,115 2,584,565 955,935 189,154 69,961 2015 (8,752) 266,756 258,004 2,584,565 955,935 188,343 69,661 2016 (6,761) 269,956 263,195 2,584,565 955,935 192,132 71,063 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 12 McLain -w A Decision Support 41111.," Systems McLAIN R,•hcrt MtL..in,I'm,ti*I•%L.an lku,i„n Se1.1,rt" 1011, 2,1 IX'.5„uthar.t Pk..,.,04103•L.s ,s ille.TX 7i,ti07 0,721436 01n1 i iti..•0721 692.5397 I-. •4 14f R93.3ti52 h1,1,11,•1.01,4rorlw,11J,,.,rn Table 2.7 Key Findings NTMWD Wastewater Treatment Costs Muddy Creek Wastewater Treatment Costs Projected Flow(000's) Fiscal O&M Debt Total (Take-Or-Pay) Projected Costs Year Costs Service Costs Wylie Murphy Wylie Murphy 2005 $ 561,826 $1,269,995 $1,831,821 146,000 73,000 $1,221,214 $ 610,607 2006 1,039,580 1,266,995 2,306,575 210,797 73,000 1,713,265 593,310 2007 1,484,347 2,227,259 3,711,605 207,172 76,625 2,709,472 1,002,133 2008 1,896,834 2,225,745 4,122,579 1,055,703 76,625 3,843,602 278,977 2009 1,951,857 2,219,745 4,171,602 1,055,703 76,625 3,889,307 282,295 2010 2,008,993 2,216,495 4,225,488 1,055,703 76,625 3,939,547 285,941 2011 2,068,334 2,215,745 4,284,079 1,055,703 76,625 3,994,173 289,906 2012 2,129,977 2,214,070 4,344,047 1,055,703 76,625 4,050,082 293,964 2013 2,194,020 2,225,740 4,419,760 1,055,703 76,625 4,120,672 299,088 2014 2,260,570 2,228,415 4,488,985 1,055,703 76,625 4,185,213 303,772 2015 2,329,736 2,242,205 4,571,941 1,055,703 76,625 4,262,555 309,386 2016 2,401,635 2,247,145 4,648,780 1,055,703 76,625 4,334,194 314,586 Table 2.8 Key Findings Recap of NTMWD Wastewater Treatment Costs Muddy Muddy Wylie Creek Creek WWTP Interceptor WWTP Fiscal Costs Costs Costs Total Year Table 2.5 Table 2.6 Table 2.7 Costs 2005 $ 726,957 $ 175,575 $ 1,221,214 $ 1,774,798 2006 450,974 189,992 1,713,265 2,354,231 2007 283,938 177,493 2,709,472 3,170,903 2008 261,375 178,198 3,843,602 4,283,176 2009 270,913 182,409 3,889,307 4,342,629 2010 280,851 182,650 3,939,547 4,403,047 2011 291,209 182,749 3,994,173 4,468,132 2012 302,008 186,358 4,050,082 4,538,448 2013 313,267 186,000 4,120,672 4,619,939 2014 325,009 189,154 4,185,213 4,699,376 2015 337,257 188,343 4,262,555 4,788,156 2016 350,036 192,132 4,334,194 4,876,363 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 13 McLain A Decision Support Systems Mc LAIN Robert MLI-;,m,I nnapnf•Mo.L.nn I kt 1st o•npp,n Sp,irm, 2,1\C<1,otoolvAoo Pk..-v •4105•Lc n ntlk.T\75007 (972141[,-t IttI tit •1472169-5nt7 f:e<•(1f4P.S91-i,S2 S1„l,11.•Ik,1.400kI dd,.n,m • 2.2.4. Additional staffing. Table 2.9 illustrates the additional of three (3)positions in FY 20092. Table 2.9 Key Findings City of Wylie Utility Staffing Levels Utility Utility Fiscal Admin. Utilities Eng. Billing Total Year (711) (712) (713) (715) Staffing 2005 2.50 14.00 3.00 5.50 25.00 2006 2.50 17.00 3.00 5.50 28.00 2007 2.50 17.00 3.00 5.50 28.00 2008 2.50 17.00 3.00 5.50 28.00 2009 2.50 20.00 3.00 5.50 31.00 2010 2.50 20.00 3.00 5.50 31.00 2011 2.50 20.00 3.00 5.50 31.00 2012 2.50 20.00 3.00 5.50 31.00 2013 2.50 20.00 3.00 5.50 31.00 2014 2.50 20.00 3.00 5.50 31.00 2015 2.50 20.00 3.00 5.50 31.00 2016 2.50 20.00 3.00 5.50 31.00 Table 2.10 Key Findings Personnel-Related Costs Utility Water Sewer Utility Fiscal Inflation Admin. Utilities Eng. Utilities Billing Year Driver (711) (712) (713) (714) (715) Total 2005 6.00% $ 313,860 $ 575,380 $ 303,670 $ 248,040 $ 404,470 $1,845,420 2006 6.00% 271,290 592,280 318,720 241,010 423,500 1,846,800 2007 6.00% 317,250 627,817 266,187 255,471 379,774 1,846,498 2008 6.00% 336,284 665,486 282,158 270,799 402,561 1,957,288 2009 6.00% 356,462 829,900 299,088 337,702 426,716 2,249,868 2010 6.00% 377,851 879,694 317,034 357,964 452,318 2,384,861 2011 6.00% 400,523 932,476 336,057 379,442 479,459 2,527,955 2012 6.00% 424,555 988,424 356,219 402,209 508,227 2,679,634 2013 6.00% 450,028 1,047,730 377,592 426,341 538,720 2,840,411 2014 6.00% 477,031 1,110,593 400,248 451,922 571,043 3,010,837 2015 6.00% 505,651 1,177,229 424,265 479,037 605,306 3,191,488 2016 6.00% 535,991 1,247,863 449,721 507,779 641,625 3,382,978 2 Per City staff. SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 14 McLain Decision Support Systems McLAIN I<ohcrr M iwn.Pnnai.,I•Ma.1111 Occia4.11 Supp.rr tin,.rcnr* 201\C'.S„mhuca Pkuii •4105•Lrin,cilk,TX 74.X 0721434?61A1 <I(,c•0,72)(02-1377 I-s•i214?ti93-36P\ilk--•1,4,t4m Ii ndd>.,nn • 2.2.5. Inflation drivers. Salaries were increased annually using expenditure drivers of 6%, based on the FY 2006 budget. Most other operating and maintenance costs were driven by an annual inflation factor of 3°'°. Medical insurance was increased 7% per year. Tables 2.11 and 2.12 illustrate the impact of these inflation drivers on the operating and maintenance costs over the planning period. Table 2.11 Key Findings Total Departmental Operating and Maintenance Costs Including Departmental Capital Excluding NTMWD Costs Utility Water Sewer Utility Combined Fiscal Admin. Utilities Eng. Utilities Billing Services Year (711) (712) (713) (714) (715) (719) Total 2005 $ 365,835 $ 996,506 $ 390,626 $ 425,020 $ 542,457 $ 116,578 $2,837,022 2006 340,580 1,049,880 419,670 492,010 2,441,460 110,960 4,854,560 2007 421,800 1,078,180 433,130 600,360 974,620 115,960 3,624,050 2008 374,706 1,127,928 386,136 625,238 777,241 123,335 3,414,583 2009 395,858 1,301,859 406,588 701,406 812,863 131,039 3,749,615 2010 418,243 1,364,239 428,194 731,764 850,303 139,086 3,931,829 2011 441,936 1,429,953 451,019 763,636 889,663 147,491 4,123,698 2012 467,012 1,499,182 475,134 797,105 931,045 156,267 4,325,745 2013 493,556 1,572,128 500,615 832,260 974,561 165,429 4,538,549 2014 521,654 1,649,004 527,544 869,192 1,020,328 174,994 4,762,716 2015 551,394 1,730,022 556,007 907,993 1,068,474 184,977 4,998,866 2016 582,881 1,815,431 586,085 948,771 1,119,123 195,394 5,247,686 Table 2.12 Key Findings Recap of Operating&Maintenance Costs Departmental Water Wastewater O&M Purchases Treatment Fiscal From From From Year Table 2.11 Table 2.4 Table 2.8 Total 2005 $ 2,837,022 $1,252,736 $1,774,798 $5,864,556 2006 4,854,560 1,380,000 2,354,231 8,588,791 2007 3,624,050 1,518,000 3,170,903 8,312,953 2008 3,414,583 1,736,273 4,283,176 9,434,032 2009 3,749,615 1,954,029 4,342,629 10,046,272 2010 3,931,829 2,202,563 4,403,047 10,537,440 2011 4,123,698 2,485,076 4,468,132 11,076,906 2012 4,325,745 2,784,672 4,538,448 11,648,865 2013 4,538,549 3,101,350 4,619,939 12,259,838 2014 4,762,716 3,435,110 4,699,376 12,897,201 2015 4,998,866 3,785,952 4,788,156 13,572,974 2016 5,247,686 3,958,913 4,876,363 14,082,962 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 15 McLain Decision Support Systems McLAIN R,hcrt Ttc L:nn,l'rtnc it II•\1c Lau?1}«ia.a�Sirfl n S�,acm< 2,1 W.5nuthwc+r I kn,.,.4I Oi•ilk,IY SLY,: 40721.06-61$1 illt1,, •0772)(#3-i"7 Fay•(114't393 1(62 M i',I •i..i,titnrI 1,1 L,n • 2.2.6. Water Capital Improvement Program: A $17.653 million water capital improvement plan has been incorporated into the financial plan. The capital improvement plan calls for two (2) bond issues totaling $13,480,000 over the next three years, beginning with a $6,500,000 issue in FY 2006. Table 2.23 and Table 2.24 shows the impact of these debt issues. • 2.2.7. Wastewater Capital Improvement Program: The wastewater capital improvement plans calls for a $12,250,000 debt issue, related to the expansion of the Muddy Creek Wastewater Treatment Plant. This debt issue will be NTMWD contract revenue debt, and will be shared with the City of Murphy. Wylie will pay approximately 73% of the debt service, and Murphy will pay 27%. This debt issue will be paid the NTMWD as part of the wastewater treatment bill for Muddy Creek. • 2.2.8. Use of Impact Fees: The most critical assumption incorporated into the financial plan is the use of impact fees to partially fund debt service payments. Tables 2.15 -2.29 illustrate the importance of this funding source. Table 2.13 Key Findings Revenue Debt-Existing Water&Sewer Fiscal Series Series Series Year 1999 2000 2002 Total 2005 $ 112,505 $ 137,149 $ 86,775 $ 336,429 2006 114,093 138,628 84,775 337,495 2007 110,518 139,799 82,775 333,092 2008 111,930 140,665 85,650 338,245 2009 113,473 141,224 83,400 338,097 2010 110,158 141,828 86,025 338,010 2011 111,680 142,549 83,663 337,892 2012 112,910 143,065 86,574 342,549 2013 113,840 143,324 84,566 341,731 2014 114,468 143,290 87,365 345,123 2015 114,785 142,908 84,995 342,688 2016 114,790 147,078 87,463 349,330 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 16 McLain A Decision Support Systems Mc LAIN R„hcn S1.ham.Pnnur.d•Nti.L.ort 1'CCI,1„n tiuppon',s.nem, _01 XX'.ti,nnhuea Pkuy.,•41 5•Lr,,,ill.T\7506 (972141('(,IM iNfir.-•07.n 69-5197 F:.,.•(214)543-d657'1,,h210•1,l*'r7inoaamA,,00t Table 2.14 Key Findings Revenue Debt-Existing Water Portion Series Series Series Fiscal 1999 2000 2002 Year 50.00% 20.00% 50.00% Total 2005 $ 56,253 $ 27,430 $ 43,388 127,070 2006 57,046 27,726 42,388 127,159 2007 55,259 27,960 41,388 124,606 2008 55,965 28,133 42,825 126,923 2009 56,736 28,245 41,700 126,681 2010 55,079 28,366 43,013 126,457 2011 55,840 28,510 41,831 126,181 2012 56,455 28,613 43,287 128,355 2013 56,920 28,665 42,283 127,868 2014 57,234 28,658 43,683 129,574 2015 57,393 28,582 42,498 128,472 2016 57,395 29,416 43,731 130,542 Table 2.15 Key Findings Revenue Debt-Existing Water Portion Portion Eligible for Impact Fees %-> 50.0% 45.0% 45.0% %-> 50.0% 50.0% 50.0% Fiscal Series Series Series Year 1999 2000 2002 Total 2005 $ 14,063 $ 6,172 $ 9,762 $ 29,997 2006 14,262 6,238 9,537 30,037 2007 13,815 6,291 9,312 29,418 2008 13,991 6,330 9,636 29,957 2009 14,184 6,355 9,383 29,922 2010 13,770 6,382 9,678 29,830 2011 13,960 6,415 9,412 29,787 2012 14,114 6,438 9,740 30,291 2013 14,230 6,450 9,514 30,193 2014 14,308 6,448 9,829 30,585 2015 14,348 6,431 9,562 30,341 2016 14,349 6,618 9,840 30,807 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 17 McLain A Decision Support kip, Systems McLAIN R.,bert M4tLain.I'm,tr,l•Mt Lain 1?eamo,n Sapp.at tiy,tVp,p 201 W�.n il,nnn Cka t..,41 t`5•Lew itvilk,TN 7i6, (97.2 430 6L 1 0iti,•072)(>2-51,,7 F.,.e•i214)n,)3-iti5?Mink•1,1 r41,,l ,d,i.-,,,n, Table 2.16 Key Findings Revenue Debt-Existing Wastewater Portion Series Series Series Fiscal 1999 2000 2002 Year 50.00% 80.00% 50.00% Total 2005 $ 56,253 $ 109,720 $ 43,388 $ 209,360 2006 57,046 110,902 42,388 210,336 2007 55,259 111,840 41,388 208,486 2008 55,965 112,532 42,825 211,322 2009 56,736 112,980 41,700 211,416 2010 55,079 113,462 43,013 211,553 2011 55,840 114,040 41,831 211,711 2012 56,455 114,452 43,287 214,194 2013 56,920 114,660 42,283 213,863 2014 57,234 114,632 43,683 215,548 2015 57,393 114,326 42,498 214,216 2016 57,395 117,662 43,731 218,788 Table 2.17 Key Findings Revenue Debt-Existing Wastewater Portion Portion Eligible for Impact Fees • -> 95.0% 95.0% 95.0% • -> 50.0% 50.0% 50.0% Fiscal Series Series Series Year 1999 2000 2002 Total 2005 $ 26,720 $ 52,117 $ 20,609 $ 99,446 2006 27,097 52,678 20,134 99,909 2007 26,248 53,124 19,659 99,031 2008 26,583 53,453 20,342 100,378 2009 26,950 53,665 19,808 100,422 2010 26,162 53,894 20,431 100,488 2011 26,524 54,169 19,870 100,563 2012 26,816 54,365 20,561 101,742 2013 27,037 54,463 20,084 101,585 2014 27,186 54,450 20,749 102,385 2015 27,261 54,305 20,186 101,753 2016 27,263 55,889 20,772 103,924 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 18 McLain A Decision Support Systems Mc LA I N R,,herr Malin.Prmnpal•,:Oki-MI.I!c.nn,n Sop.rtr hq,rx.1u, '01\\'.ti,,,,dn4c.i Pk,\...41Ji•Lrw„cdlc.T\7.101,7 0721 436-01al 111N.r•0721 6•)2.53,,7 1 ix•12I4t ti93.3tS2 Mobil,•1v,t.r4n,dwnd,1,L•m, Table 2.18 Key Findings Non-Revenue Debt- Existing Water& Sewer Fiscal Series Series Series Series Series Year 1993 1995 1997 2005 2005 Total 2005 $ 395,145 $ 230,115 $ 97,776 $ - $ - $ 723,035 2006 364,528 228,643 99,263 - - 692,434 2007 - - 98,791 443,275 151,454 693,520 2008 - - 100,332 442,025 151,454 693,810 2009 - - 101,610 366,600 151,454 619,663 2010 - - 100,472 367,000 151,454 618,926 2011 - - 101,342 214,200 151,454 466,995 2012 - - 101,936 213,038 151,454 466,427 2013 - - 102,297 215,900 151,454 469,651 2014 - - 104,589 217,900 151,454 473,942 2015 - - 104,310 224,400 151,454 480,163 2016 - - 105,900 - 75,727 181,627 Table 2.19 Key Findings Non-Revenue Debt- Existing Water Portion Series Series Series Series Series Fiscal 1993 1995 1997 2005 2005 Year 0.00% 90.02% 50.00% 50.00% 50.00% Total 2005 $ - $ 207,143 $ 48,888 $ - $ - $ 256,031 2006 - 205,819 49,632 - - 255,450 2007 - - 49,396 221,638 75,727 346,760 2008 - - 50,166 221,013 75,727 346,905 2009 - - 50,805 183,300 75,727 309,832 2010 - - 50,236 183,500 75,727 309,463 2011 - - 50,671 107,100 75,727 233,498 2012 - - 50,968 106,519 75,727 233,214 2013 - - 51,149 107,950 75,727 234,825 2014 - - 52,294 108,950 75,727 236,971 2015 - - 52,155 112,200 75,727 240,082 2016 - - 52,950 - 37,863 90,813 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 19 McLain A Decision Support Systems r Mc LAIN Rohcrt XtcLuln,Primly.11•XI.L.ur;11cc moil 5upp,41 Sacut, 201 AA'.N•IIIIM,I 13t.y.,.1105•LcwI, ilk TX 7i21,- (97214i4(.r t•1 Oitt,c•to:,n 692 5397 Fa.•t2141,ti93-i1152 V101.1.•hd,41,111ttdd,,,.m Table 2.20 Key Findings Non-Revenue Debt- Existing Water Portion Portion Eligible for Impact Fees %-> 0.0% 0.0% 50.0% 0.0% 0.0% %-> 50.0% 50.0% 50.0% 50.0% 50.0% Fiscal Series Series Series Series Series Year 1993 1995 1997 2005 2005 Total 2005 $ - $ - $ 12,222 $ - $ - $ 12,222 2006 - - 12,408 - - 12,408 2007 - - 12,349 - - 12,349 2008 - - 12,541 - - 12,541 2009 - - 12,701 - - 12,701 2010 - - 12,559 - - 12,559 2011 - - 12,668 - - 12,668 2012 - - 12,742 - - 12,742 2013 - - 12,787 - - 12,787 2014 - - 13,074 - - 13,074 2015 - - 13,039 - - 13,039 2016 - - 13,238 - - 13,238 Table 2.21 Key Findings Non-Revenue Debt- Existing Wastewater Portion Series Series Series Series Series Fiscal 1993 1995 1997 2005 2005 Year 100.00% 9.98% 50.00% 50.00% 50.00% Total 2005 $ 395,145 $ 22,971 $ 48,888 $ - $ - $ 467,004 2006 364,528 22,824 49,632 - - 436,984 2007 - - 49,396 221,638 75,727 346,760 2008 - - 50,166 221,013 75,727 346,905 2009 - - 50,805 183,300 75,727 309,832 2010 - - 50,236 183,500 75,727 309,463 2011 - - 50,671 107,100 75,727 233,498 2012 - - 50,968 106,519 75,727 233,214 2013 - - 51,149 107,950 75,727 234,825 2014 - - 52,294 108,950 75,727 236,971 2015 - - 52,155 112,200 75,727 240,082 2016 - - 52,950 - 37,863 90,813 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 20 h, McLain A Decision Support Systems McLAIN Rnhcrr ilieL.tin,Prmeq•.d•McLort i-i,ar Marron`ynrcun 2;1\C',S,a,ihur.t Pkon .4105•1,,,t,ilk.TX 75,267 072143b-t•l:i1 Olt.,•t)i2Y fi92-51+17 F-.z•t214,FA3-3ti52 ht 1-11,•F.,194,11.1 1.1,1,c<mr Table 2.22 Key Findings Non-Revenue Debt- Existing Wastewater Portion Portion Eligible for Impact Fees %-> 0.0% 0.0% 95.0% 0.0% 0.0% %-> 0.0% 0.0% 50.0% 0.0% 0.0% Fiscal Series Series Series Series Series Year 1993 1995 1997 2005 2005 Total 2005 $ - $ - $ 23,222 $ - $ - $ 23,222 2006 - - 23,575 - - 23,575 2007 - - 23,463 - - 23,463 2008 - - 23,829 - - 23,829 2009 - - 24,132 - - 24,132 2010 - - 23,862 - - 23,862 2011 - - 24,069 - - 24,069 2012 - - 24,210 - - 24,210 2013 - - 24,296 - - 24,296 2014 - - 24,840 - - 24,840 2015 - - 24,774 - - 24,774 2016 - - 25,151 - - 25,151 Table 2.23 Key Findings Water Capital Improvement Plan(from Impact Fee Study) Table 1 of 2 Newport South Automated Harbor Nortex NTMWD Ballard Fiscal Meter Ease- Pump Pump Pump Elevated Water Year Reading ments Station Station Station Tank Lines Total 2006 $ - $ 89,350 $ - $ - $ - $ - $ - $ 89,350 2007 1,000,000 89,350 1,255,200 163,000 941,000 - 4,448,500 7,897,050 2008 - 89,350 160,000 358,000 - - 1,365,000 1,972,350 2009 - 89,350 160,000 913,000 130,000 - - 1,292,350 2010 - 89,350 - - - 2,675,000 99,000 2,863,350 2011 - 89,350 844,000 135,000 - - - 1,068,350 2012 - 89,350 - 675,000 136,000 - 1,213,000 2,113,350 2013 - 89,350 - - - - - 89,350 2014 - 89,350 - - - - - 89,350 2015 - 89,350 - - - - - 89,350 2016 - 89,350 - - - - - 89,350 $1,000,000 $ 982,850 $2,419,200 $2,244,000 $1,207,000 $2,676,000 $7,125,600 $17,653,550 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 21 McLain -w•,, A Decision Support Cr Systems McLAIN h„hcrt,ltLnm.Pnnc 4i1•hldam Ikuci„n Su11M41 ti1,rc111, ?L`I AV ti„mhuc+r Pkw ,>i105•L 141, 111,TX 7700 4'721416,01 1 0111.L•072102.'1197I-,•i2ti1R91.1052 N101,I •h.,t,i'n,I , i,i,.c, n Table 2.23 Key Findings Water Capital Improvement Plan Table 2 of 2 Total Sources Drawdown Drawdown Total Uses Minus Planned of of Sources of Uses Fiscal Bond Impact Operating of Funds of Ending Year Issues Fees Reserves Funds Table 2.23 Funds Balance 2006 $ - $ - $ 89,350 $ 89,350 $ 89,350 $ - $ 2007 6,500,000 4,000,000 89,350 10,589,350 7,897,050 2,692,300 2,692,300 2008 - - 89,350 89,350 1,972,350 (1,883,000) 809,300 2009 6,980,000 - 89,350 7,069,350 1,292,350 5,777,000 6,586,300 2010 - 89,350 89,350 2,863,350 (2,774,000) 3,812,300 2011 - - 89,350 89,350 1,068,350 (979,000) 2,833,300 2012 - - 89,350 89,350 2,113,350 (2,024,000) 809,300 2013 - - 89,350 89,350 89,350 - 809,300 2014 - - 89,350 89,350 89,350 - 809,300 2015 - - 89,350 89,350 89,350 - 809,300 2016 - - 89,350 89,350 89,350 - 809,300 $13,480,000 $ 4,000,000 $ 982,850 $18,462,850 $17,653,550 Table 2.24 Key Findings Planned Annual New Debt Service 2007 2009 Water-> $ 6,500,000 $ 6,980,000 Sewer-> - - Year $ 6,500,000 $ 6,980,000 Total 2006 $ - $ - $ - 2007 390,000 - 390,000 2008 715,000 - 715,000 2009 695,500 418,800 1,114,300 2010 676,000 767,800 1,443,800 2011 656,500 746,860 1,403,360 2012 702,000 725,920 1,427,920 2013 678,600 704,980 1,383,580 2014 655,200 753,840 1,409,040 2015 631,800 728,712 1,360,512 2016 608,400 703,584 1,311,984 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 22 McLain -w y ' Decision Support Systems McLAIN knhttr NlcL ttn,f4mctr.41•Mt i, huaa.,n tiuhl.,r1 Sl.tcur 201 u.•,S,:uthuca =4103•Lc,I,ilk.TX 75067 t072.1 43(..(:I it rlfti.,•072)802_5397 1, •(214!w93 k c2 11 1 -•l .kr s I u,dd>.c,. Table 2.25 Key Findings Planned Annual New Debt Service-Water Portion Eligible for Impact Fees 2007 2009 Water-> $ 6,500,000 $ 6,980,000 %-> 60.9% 34.4% %-> 50.0% 50.0% Year $ 1,980,756 $ 1,199,433 Total 2005 $ - $ - $ - 2006 - - - 2007 118,845 - 118,845 2008 217,883 - 217,883 2009 211,941 71,966 283,907 2010 205,999 131,938 337,936 2011 200,056 128,339 328,396 2012 213,922 124,741 338,663 2013 206,791 121,143 327,934 2014 199,660 129,539 329,199 2015 192,530 125,221 317,750 2016 185,399 120,903 306,302 Table 2.26 Key Findings NTMWD Wastewater Contract Revenue Debt Wylie's Share-Paid as part of NTMWD Payments Muddy Wylie Creek WWTP Muddy Muddy WWTP Fiscal Series Creek Creek Expansion Year 1988 Interceptor WWTP $12,250,000 Total 2005 $ 196,325 $ - $ - $ - $ 196,325 2006 198,847 162,401 772,867 - 1,134,115 2007 - 162,180 770,274 588,353 1,520,808 2008 - 161,810 769,969 587,735 1,519,515 2009 - 164,342 765,699 588,345 1,518,386 2010 - 163,526 763,717 588,345 1,515,588 2011 - 162,561 763,869 587,735 1,514,166 2012 - 164,498 761,018 589,565 1,515,081 2013 - 163,087 767,069 590,633 1,520,789 2014 - 164,578 771,446 587,888 1,523,911 2015 - 162,721 777,113 590,633 1,530,466 2016 - 164,673 781,346 589,413 1,535,432 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 23 �, McLain ,w A Decision Support Systems Mc LAIN Rnhcr,\1,Lain,Principal•Xki_on 1,,t,.at Dupport,,,ILtn. 2,1\V i+,,iah s,t Pkw,,=410i•L,ei,vili,TX 7504,7 (97214if,-oiS1 Oitl«L•072)t02-ila7 Ia.s•(2141ri)3-1tr5_2 Nich,t,•1,1,tdnriatn,11.o.,n Table 2.27 Key Findings NTMWD Wastewater Contract Revenue Debt Wylie's Share-Paid as part of NTMWD Payments Portion Eligible for Impact Fees %-> 95.0% 95.0% 95.0% 95.0% -> 50.0% 50.0% 50.0% 50.0% Wylie Muddy WWTP Muddy Muddy Creek Fiscal Series Creek Creek WWTP Year 1988 Interceptor WWTP Expansion Total 2005 $ 93,254 $ - $ - $ - $ 93,254 2006 94,452 77,141 367,112 - 538,705 2007 - 77,035 365,880 279,468 722,384 2008 - 76,860 365,735 279,174 721,769 2009 - 78,062 363,707 279,464 721,233 2010 - 77,675 362,766 279,464 719,904 2011 - 77,217 362,838 279,174 719,229 2012 - 78,137 361,483 280,043 719,663 2013 - 77,466 364,358 280,550 722,375 2014 - 78,175 366,437 279,247 723,858 2015 - 77,293 369,128 280,550 726,972 2016 - 78,220 371,139 279,971 729,330 Table 2.28 Key Findings Recap of Use of Impact Fees- Water Water Portion For For Existing For Existing Non- Planned Revenue Revenue Revenue Fiscal Debt Debt Debt Year Table 2.15 Table 2.20 Table 2.25 Total 2005 $ 29,997 $ 12,222 $ - $ 42,219 2006 30,037 12,408 - 42,445 2007 29,418 12,349 118,845 160,612 2008 29,957 12,541 217,883 260,381 2009 29,922 12,701 283,907 326,530 2010 29,830 12,559 337,936 380,325 2011 29,787 12,668 328,396 370,850 2012 30,291 12,742 338,663 381,696 2013 30,193 12,787 327,934 370,914 2014 30,585 13,074 329,199 372,858 2015 30,341 13,039 317,750 361,130 2016 30,807 13,238 306,302 350,346 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 24 McLain A Decision Support 4161.-0` Systems McL_AIN k.hn kL,in.Prmcir.d•NkLam(ka,i,n�uJ v n 5t om- 201 •4105•1..wi.rdle.TX75067 (0721 I4tCHt-..•072}tv?_i1t)i I.,•42t4}.,13.I652AL,6k•1,1,4111,1A11111,4.0m Table 2.29 Key Findings Recap of Use of Impact Fees- Wastewater For For For Existing NTMWD Existing Non- Contract Revenue Revenue Revenue Fiscal Debt Debt Debt Year Table 2.17 Table 2.22 Table 2.27 Total 2005 $ 99,446 $ 23,222 $ 93,254 $ 215,922 2006 99,909 23,575 538,705 662,189 2007 99,031 23,463 722,384 844,877 2008 100,378 23,829 721,769 845,976 2009 100,422 24,132 721,233 845,788 2010 100,488 23,862 719,904 844,254 2011 100,563 24,069 719,229 843,860 2012 101,742 24,210 719,663 845,615 2013 101,585 24,296 722,375 848,255 2014 102,385 24,840 723,858 851,083 2015 101,753 24,774 726,972 853,498 2016 103,924 25,151 729,330 858,406 Table 2.30 Key Findings Recap of Debt Service Non- Revenue Revenue Debt Service Debt Fiscal Existing Planned Existing Year Table 2.13 Table 2.24 Table 2.18 Total 2005 $ 336,429 $ - $ 723,035 $1,059,465 2006 337,495 - 692,434 1,029,929 2007 333,092 390,000 693,520 1,416,612 2008 338,245 715,000 693,810 1,747,055 2009 338,097 1,114,300 619,663 2,072,060 2010 338,010 1,443,800 618,926 2,400,736 2011 337,892 1,403,360 466,995 2,208,247 2012 342,549 1,427,920 466,427 2,236,896 2013 341,731 1,383,580 469,651 2,194,961 2014 345,123 1,409,040 473,942 2,228,105 2015 342,688 1,360,512 480,163 2,183,363 2016 349,330 1,311,984 181,627 1,842,941 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 25 McLain ' Decision Support Systems Mc LAIN Rohm h4i4tn.E'rmcrral•Nh Lam Ikav,m>at,p.,n ti)aruu 2k1 W.S,,whue.t P1,\.,4'4105• TY iii;i 072143h-o481<1fti.c•072i t,,>2-3447 I-a_•(_14)'4)3 i85'NI 4 I_•I»hi4m i:amd.3.r,nn • 2.2.9. Collection of Impact Fees. In order to give the reader some perspective, the next two tables illustrate the key planning assumptions used, related to the collection and use of water and sewer impact fees. Table 2.31 Key Findings Recap of Impact Fees-Water Sources&Uses of Funds Sources of Funds Uses of Funds Water For Impact Debt Fiscal Beginning Fees Interest Service For Ending Year Balance + Collected + Earned Table 2.28 CIP Balance 2006 $4,279,513 + $ 295,779 + $ 128,385 $ (42,445) $ - $4,661,231 2007 4,661,231 + 1,252,119 + 139,837 (160,612) (4,000,000) 1,892,575 2008 1,892,575 + 1,252,119 + 56,777 (260,381) - 2,941,090 2009 2,941,090 + 1,252,119 + 88,233 (326,530) - 3,954,911 2010 3,954,911 + 1,252,119 + 118,647 (380,325) - 4,945,352 2011 4,945,352 + 1,252,119 + 148,361 (370,850) - 5,974,982 2012 5,974,982 + 1,252,119 + 179,249 (381,696) - 7,024,654 2013 7,024,654 + 1,252,119 + 210,740 (370,914) - 8,116,598 2014 8,116,598 + 1,252,119 + 243,498 (372,858) - 9,239,357 2015 9,239,357 + 1,252,119 + 277,181 (361,130) - 10,407,527 2016 10,407,527 + 1,252,119 + 312,226 (350,346) - 11,621,525 Table 2.32 Key Findings Recap of Impact Fees- Wastewater Sources&Uses of Funds Sources of Funds Uses of Funds Wastewater For Impact Debt Fiscal Beginning Fees Interest Service Ending Year Balance + Collected + Earned Table 2.29 Balance 2006 $6,478,647 + $ 683,963 + $ 194,359 $ (662,189) $6,694,780 2007 6,694,780 + 1,281,789 + 200,843 (844,877) 7,332,536 2008 7,332,536 + 1,285,174 + 219,976 (845,976) 7,991,710 2009 7,991,710 + 1,285,072 + 239,751 (845,788) 8,670,745 2010 8,670,745 + 1,283,943 + 260,122 (844,254) 9,370,557 2011 9,370,557 + 1,283,943 + 281,117 (843,860) 10,091,757 2012 10,091,757 + 1,283,943 + 302,753 (845,615) 10,832,838 2013 10,832,838 + 1,284,046 + 324,985 (848,255) 11,593,614 2014 11,593,614 + 1,285,072 + 347,808 (851,083) 12,375,411 2015 12,375,411 + 1,283,841 + 371,262 (853,498) 13,177,017 2016 13,177,017 + 1,282,712 + 395,310 (858,406) 13,996,634 SECTION II—IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 26 McLain A Decision Support CAP Systems McLAIN Rohert Xf_L itn.Pn iti ,I•Mc Li in Ikav,i Sw,j ort,t4.11i 201 W N,utllu es Pk,,.,w410i•L..•tci,c ilk.T\75.01,7 (972)43t-iIti1U1C-t•19721ti2,1,7F:,.•(2t4VK93_i0i2R1„ht,•1t4'4tni- his Lont • 2.2.10. Renewal and Replacement Costs. The City will have an opportunity, beginning in FY 2008, to begin incorporating the cost of funding the renewal and replacement of the infrastructure of the water and wastewater system out of rates. This is a sound financial policy, which is looked upon favorably by the rating agencies. The basis for the calculation of this transfer is annual depreciation expense. The initial cost for FY 2008 will be $262,500. We are showing this cost in Table 2.33. Table 2.33 Key Findings Recap of Non-Operating Costs Transfers to the Infrastructure Renewal and Replacement Fund Fiscal Annual Depreciation Percentage Funded Transfers Year Water Sewer Water Sewer Water Sewer 2005 $ 620,000 $ 280,000 0.0% 0.0% $ - $ - 2006 645,000 305,000 0.0% 0.0% - 2007 670,000 330,000 0.0% 0.0% - - 2008 695,000 355,000 25.0% 25.0% 173,750 88,750 2009 720,000 380,000 35.0% 35.0% 252,000 133,000 2010 745,000 405,000 45.0% 45.0% 335,250 182,250 2011 770,000 430,000 55.0% 55.0% 423,500 236,500 2012 795,000 455,000 65.0% 65.0% 516,750 295,750 2013 820,000 480,000 75.0% 75.0% 615,000 360,000 2014 845,000 505,000 85.0% 85.0% 718,250 429,250 2015 870,000 530,000 95.0% 95.0% 826,500 503,500 2016 895,000 555,000 105.0% 105.0% 939,750 582,750 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 27 McLain -. Decision Support Systems Mc LAIN Robert MLLain.Pnnnp.d•Mt Lain 1'cavn11>uf 201 W.4,uthuc.r Pkst, •410i•Lrui.riltc,TX 75007 (972)416(,1i31 •072) •(214,s.0-1t)2 LI i,k-•1,1,Kdm i mdd..c,in Table 2.34 Key Findings Recap of Non-Operating Costs Transfer Transfer To Debt To R&R Fiscal Service General Fund Year Table 2.30 Fund Table 2.33 Total 2005 $1,059,465 $ 420,000 $ - $1,479,465 2006 1,029,929 420,000 - 1,449,929 2007 1,416,612 450,000 - 1,866,612 2008 1,747,055 468,000 262,500 2,477,555 2009 2,072,060 487,000 385,000 2,944,060 2010 2,400,736 506,000 517,500 3,424,236 2011 2,208,247 526,000 660,000 3,394,247 2012 2,236,896 547,000 812,500 3,596,396 2013 2,194,961 569,000 975,000 3,738,961 2014 2,228,105 592,000 1,147,500 3,967,605 2015 2,183,363 616,000 1,330,000 4,129,363 2016 1,842,941 641,000 1,522,500 4,006,441 • 2.2.11. General Fund Transfers. We have assumed the transfer to the general fund will increase 4%annually. Table 2.34 shows this transfer. SECTION II—IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 28 McLain Decision Support CP- Systems McLAIN it,•Mr S1d.ain.1'nnural•XLL.nn hwri n ti 5upp„rr�rrem< 'i`I u'.ti,+mliwzr P1;H°x..f11Qi+Lwi.rilic.i\i5'bi 0721 4h-tllnl hut.:•14721 U_53971ix•(21.0 393 i6i2 V1,l uk•1.,I,46m.F Table 2.35 Key Findings Recap of Total Gross Cost of Service Total Total Non- Operating Operating Total Costs Costs Gross Fiscal From From Cost of Year Table 2.12 Table 2.30 Service 2005 $5,864,556 $ 1,479,465 $7,344,021 2006 8,588,791 1,449,929 10,038,720 2007 8,312,953 1,866,612 10,179,564 2008 9,434,032 2,477,555 11,911,587 2009 10,046,272 2,944,060 12,990,332 2010 10,537,440 3,424,236 13,961,676 2011 11,076,906 3,394,247 14,471,153 2012 11,648,865 3,596,396 15,245,261 2013 12,259,838 3,738,961 15,998,799 2014 12,897,201 3,967,605 16,864,806 2015 13,572,974 4,129,363 17,702,337 2016 14,082,962 4,006,441 18,089,403 SECTION II—IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 29 A McLain ' Decision Support CA' Systems Mc LAIN Rohcrt ktcLnn,Pnnc rr.d•h-kL IM€eci n Supp,n -,y.it-in 201 W S,onhuc„Pk,,-,'Al Oi•L,i,cdic.TX 7 iC 0,72)410(tiI81 llftt,c•07?i 602-i197 F,.••42I,0R91.i652 A7,d,tt•h,4,4ttd:,mdd,x„m Table 2.36 Key Findings Recap of Non-Rate Operating Revenues Fiscal Water Sewer Reconnect Year Taps Taps Fees Totals 2005 $ 136,169 $ 21,770 $ 35,820 $ 193,759 2006 200,000 29,700 22,000 251,700 2007 150,000 25,000 40,000 215,000 2008 200,000 29,700 43,117 272,817 2009 200,000 29,700 46,233 275,933 2010 200,000 29,700 49,350 279,050 2011 200,000 29,700 52,466 282,166 2012 200,000 29,700 55,583 285,283 2013 200,000 29,700 58,699 288,399 2014 200,000 29,700 61,816 291,516 2015 200,000 29,700 64,932 294,632 2016 200,000 29,700 68,049 297,749 Table 2.37 Key Findings Recap of Non-Rate Non-Operating Revenues Interest Utility Gain on Fiscal from Pretreatment Sale of Misc. Year Investments Fees Assets Income Totals 2005 $ 441,638 $ 36,000 $ 193,305 $ 129,976 $ 800,919 2006 60,000 38,000 - 40,000 138,000 2007 50,000 38,000 - 136,860 224,860 2008 50,000 38,000 - 136,860 224,860 2009 43,700 38,000 - 136,860 218,560 2010 37,600 38,000 - 136,860 212,460 2011 33,400 38,000 - 136,860 208,260 2012 36,100 38,000 - 136,860 210,960 2013 39,000 38,000 - 136,860 213,860 2014 42,100 38,000 - 136,860 216,960 2015 44,300 38,000 - 136,860 219,160 2016 45,800 38,000 - 136,860 220,660 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 30 McLain -..`'A Decision Support Systems Mc LAIN R iert Nl Ldn.Cnnc,*I•M&Lot'1\w i,w upp.,rt tigacnn :4l u'.ti,'tilt o, l'Lcr..='fl i•Lcu i.v I TS iiN ,721416(•1ZlOftt,,•t'72)02-i19Tl s•t'l{!.0 iti261,*l,d •1,1,411.14.11i,.Lom Table 2.38 Key Findings Recap of Revenue Offsets Drawdown Drawdown of of Non-Rate Non-Rate Water Wastewater Operating Non-Operating Impact Impact Fiscal Revenues Revenues Fees Fees Year Table 2.36 Table 2.37 Table 2.28 Table 2.29 Totals 2005 $ 193,759 $ 800,919 $ 42,219 $ 215,922 $ 1,252,819 2006 251,700 138,000 42,445 662,189 1,094,334 2007 215,000 224,860 160,612 844,877 1,445,349 2008 272,817 224,860 260,381 845,976 1,604,034 2009 275,933 218,560 326,530 845,788 1,666,811 2010 279,050 212,460 380,325 844,254 1,716,089 2011 282,166 208,260 370,850 843,860 1,705,136 2012 285,283 210,960 381,696 845,615 1,723,554 2013 288,399 213,860 370,914 848,255 1,721,428 2014 291,516 216,960 372,858 851,083 1,732,416 2015 294,632 219,160 361,130 853,498 1,728,420 2016 297,749 220,660 350,346 858,406 1,727,160 SECTION II-IDENTIFICATION OF THE REVENUE REQUIREMENTS PAGE 31 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: 5 Department: City Secretary (City Secretary's Use Only) Prepared By: City Secretary Account Code: Date Prepared: August 13, 2007 Budgeted Amount: Resolution, Letter from Exhibits: CCAD Subject Consider, and act upon, Resolution No. 2007-30(R) nominating candidates to the Board of Directors for the Central Appraisal District of Collin County for a two year term beginning January 1, 2008. Recommendation Motion to approve Resolution No. 2007-30(R) nominating as a candidate to the Board of Directors for the Central Appraisal District of Collin County. Discussion The City of Wylie has 43 votes that they may cast for the Board of Directors of the Central Appraisal District of Collin County for a two year term beginning January 1, 2008. This is the first step of the process in which nominations are accepted. Council is asked to approve a Resolution nominating a candidate for the Central Appraisal District for the Board of Directors of the Central Appraisal District of Collin County, which must be delivered to the Chief Appraisal before October 15, 2007. Approved By Initial Date Department Director CS 08/ 3/07 City Manager P1 la(--)/D-) Page 1 of 1 RESOLUTION NO. 2007-30(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY TEXAS, NOMINATING CANDIDATES FOR THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY IN ACCORDANCE WITH SECTION 6.03 (G) OF THE STATE PROPERTY TAX CODE, AND DIRECTING THAT THE CITY SECRETARY NOTIFY INTERESTED PARTIES OF SAID ACTION. WHEREAS, the Wylie City Council is required by the State Property Tax Code to cast votes for the Board of Directors of the Central Appraisal District; and WHEREAS, said votes must be cast no later October 15, 2007, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY, TEXAS THAT: SECTION 1: The Wylie City Council nominates , of Collin County, Wylie Texas to become a member of Central Appraisal District for Collin County Board of Directors. SECTION 2: The City Secretary is hereby directed to notify all appropriate parties of this action. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin County, Texas on this 25th day of September, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No. 2007-30(R) CCAD Nomination T'1'0111 the,Desk; Of(aro12Lhi c11, �7RM(. CitySecretaryOffice [Memo To: Mindy Manson,City Manager From: Carole Ehrlich, TRMC, CMC CC: Date: August 16, 2007 Re: CCAD Board Nominations Honorable Mayor and City Council, Collin Central Appraisal District will hold elections sometime in November for their Board of Directors for two year terms beginning January 1, 2008 and ending December 31, 2009. The City of Wylie has 44 votes to cast for this election. CCAD has requested that names be submitted for inclusion on the ballot. The deadline for submission of the resolution from the presiding officer including the name and address of each candidate nominated must be received by the Chief Appraiser before October 15, 2007. We will place this on the agenda for the September 25, 2007 Council Meeting. Any Council Member wishing to nominate a candidate should contact the candidate to see if they are willing to serve, if elected, and provide the information required so we may include this with the agenda communiqué. If you have any questions please do not hesitate to let us know. 1 , 0 Collin Central Appraisal District August 20, 2007 Carole Ehrlich, City Secretary City of Wylie 2000 State Highway 78 North Wylie, TX 75098 RE: Election of Central Appraisal District of Collin County Board of Directors. ***CORRECTED ALLOCATION OF VOTES DUE TO ADDITION OF NEW ENTITIES PER: HB1010*** Dear Ms. Ehrlich: Please be advised that the City of Wylie will have 43 votes to cast in the election of the Board of Directors for the Central Appraisal District of Collin County. The terms will be for two years beginning January 1 , 2008. Each voting unit may nominate from one to five candidates. Nominations must be made in an open meeting. A written resolution from the presiding officer should include the name and address of each candidate nominated. The resolution must be delivered to the Chief Appraiser before October 15, 2007. Sincerely, scir.;,--. e 4.4... Jimmie Honea Chief Appraiser JCH/mIr Enclosure www.collincad.org 250 W.Eldorado Pkwy. Metro 469-742-9200 Admin Fax 469-742-9209 McKinney,Texas 75069 Toll Free 866-467-1110 Appraisal Fax 469-742-9205 ipie Collin Central Appraisal District DIRECTOR QUALIFICATIONS An appraisal district director must reside in the appraisal district for at least two years immediately preceding the date he or she takes office. A person may serve on the governing body of a taxing unit in the appraisal district that is; a city councilman, school board trustee, county commissioner, or other board member, and still be eligible to serve as a director. The common-law doctrine of incompatibility (holding offices that have conflicting demands on the holder) does not prohibit the same person from holding both offices. There is no limit to the number of elected officials that may serve on the board. An employee of a taxing unit within the appraisal district may not serve as a director. The only time that a taxing unit's employee may serve is if that employee is also an elected official or member of the governing body. For example, a city councilman who is employed as the school business manager may serve as a director. A person may not serve as a director if he or she is related to someone who appraises property for use in proceedings before the appraisal review board or in subsequent court proceedings, or represents property owners in such proceedings. A person may not serve on the board of directors if that person has a substantial interest in a business entity which has a contract with the appraisal district or, in the case of a taxing unit, has a contract related to the performance of an activity governed by the Tax Code. (Example- a partner in a law firm engaged in collecting delinquent taxes for a taxing unit.) In considering individuals to serve as directors, taxing units should look for expertise in such areas as accounting, finance, management, personnel administration, contracts, computers, real estate, or taxation. www.collincad.org 250 W Eldorado Pkwy Metro 469-742-9200 Admin Fax 469-742-9209 McKinney,Texas 75069 Toll-Free 866-467-1110 Appraisal Fax 469-742-9205 11 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: Work Session Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: Date Prepared: 09/17/07 Budgeted Amount: Exhibits: Displays Subject Hold a work session to discuss alternate alignments of Brown St. at the intersection with SH 78. Recommendation None Discussion On February 13, 2007, Council approved an engineering services agreement with RLK Engineering for the design of the improvements to Brown Street from SH 78 to Stone Rd. Staff has been working with the engineer to finalize the alignment of the roadway. We have developed three alternates at the intersection of SH 78 and the displays and cost for each are attached. Approved By Initial Date Department Director CH 9/17/07 City Manager �/� � �O /t17 Page 1 of 1 il • • ••' 1 3I Acre • .I60 30 060 IRO ▪ • E '• NOTE n ▪ • ! • A ME( BE ME RESPIXV9BRI,CF E PRIOR TO kir CONSIBUCTIX CCONmaCIOR S VERIFY ALL taurr L LOCIRONS M ME AREA aRMan w s 9xN a n E E nays R PF Z n I..•. APPROX ZE I'l,Tr Ovs 7,7,Ma's aAro i a•.i _ n oSVRFY roua oIm :s 7 IL . n i x � r r • • s Pre cc .. �,x 1 _ "' * r.� r� y° �t ^ I998 ants B•W#LhW o Hy4• F//JaP r. . , I -. — i L:.. G ' 1■ "_ ..„ �^y rsco Oe a Pino Surrey 1--1 1- i .. • .'TrF- CCFN 91 001116r • Garner 0 BJ rey 02 mr# 1 ' r FCC -,:.: - - .T Ard.§A.Kreymer 6G7 • M.,L A Ir to P era a m .� a i • i MISc INFORMATION REVISION DATE DESCRIPTION I oulien FOR ROArt DNL. Brown Street Reconstruction Illb_ -' RLK ENGINEERING,INC 1 S.H.78 to Stone Road ��� 6136 Frisco Square Blvd,Ste 325 •Fr4Gamn9' T iSCO Texas 75034 Base Paving Option MffillillilaMMIW (21A)619-1793 OH I216)619-1833 Fax CMAO A PENBLEr P E.°®`"cm GP W.,i °RA Seal 9 90374 - _ smterer•.1Bo7 IrE rea nmR,e.,m9, xlao.F 1 or 3} IIII. ---=.:L- ,,-• :"' •--In ille .. ; . , t,..'::, - , 114; - it 4 . ' , . MIL. y' . • ` t ail . r.;„.( • 1 :A i �r B 5 A r xypy � �' P AP, k. r J tit _.r l y r . • a' me LOAMi p i s 5 •- 030.Pog .y _.. - . OR ' li l/ 1 • ,, to raa . 3� \ ca • A'� :I t aacw ra ANY casrRucnpr Acnw � , J1.- bE iNE RESPOx9BIU1Y M ixE NNIR Ciat '{, 4£RIfY All UMIrY UNE LO Aa;ON:M RD AREA ME,. • ARRRNArIQY SxC Ox Mks£PUNS REPRFSFd1. ., -0 • . -, tx: J OSURVE AND WLOCATIONS iT N NAPS AND/OR • fIE10 SURVEY AND NAY NOT INCLUDE A . . Ei r a 10 * . ♦ a, ! i iii . •1 -- s•:-, I .. i !� C i.- sr.{mewaaaAA�awAa.ax: f �. , , . ,,, „ to - f ,rw D.�o PT wwr Y . F T _ x a� •. _ I .. n », CCM eh 161 MISC INFORMATION REVISION DATE DRSCRIPI1ON EXHIBIT DR REmEw Dm, Brown Street Reconstruction ifigeLF sR Square NC.INCSte S.H.7810 Sore Road 6136 Frisco Square Blvd Se 325 1idr Frisco,Texas 7soi4 a Alternate Paving Option I allilllifill (2111619-1733 Of[ aAD sA•PExoEEr.�PE.° '® '°� caninenix LYA BCAIE. 50101 (2141619-1833 Fax I 9030 PHU RCMP MM..OM waeRxN__ �� \ s.R1.me.,zoor ME en..,e.wm i i x S I r' " j'ar' r " -• • ,r le'' 0 120 1 �,1... • ;?, .9. rarer ?, � kX "'. u. PRIORTOrsrRucnax ArpNrzs,,r SHALL ,r.,e -®\\ -_yS aurr rcmuraacrarm �v- t INE LOCAnrims AREA > , T^ \\\\\\\\- l1x QV INES MANSOD'`� ' .V01.6 FROMAPSANO.. \MAY NOT INCLUDE All - r .. . j — Ab _� , uz+ r brit ICiF`.T- �`�` �'-""`> ! 'O'—s \ ' rx x -,eat ` - . - .4°. T .wr L...., ,.,,Lit i.e. ,- % (/ 1 "i , _. d' - - ., '•-• e - ' \ X •- i /10;, r--- r , _ ' r . ,i„, , , ,,.,„ ,.,, . ... . :. . .. s,,,- .,, r„ ..„. r410 I._.,.. •Ap ,yof , ,,.1 — r w ; De La R.i. �•. r Cb RCr. r . 'I H, JI.r 1 .: fiC _ \\\4 f- T -. .F 4Page _ ® w . RaAmaa aaaLm \� i vd n Page.9a fi Rep&of lab 20- .' - • ....nd cp.. .;;" 11 ... A' . :11., . MOC.INFORMATION REVISION DATE DESCRIPTION QIII/IT 1 FOR RENEW ONL7 Brown Street Reconstruction -_ --40' re"..°M S.H.78 to Stone Road 1 - - — �M � RLK ENGINEERING,INC 325 m �e1 1O 6136 FNeco Square Blvd Sre 325 ,>K iL e F sco.Tesas 7so3a Alternate Paving Option 2 (214)619-17330ff cRAO'Ae•PExoLEr�PeE.tonc.e' owe' .. .rz' NAMING' ' — — - (2l4(6141833 Fax sal 19017A _ o eDM a A.. o,ao.. September 2007r. 1P. *terrors a 3} BROWN STREET IMPROVEMENTS SH 78 to Stone Street PRE-DESIGN ALTERNATE PAVING OPTIONS COST ANALYSIS OPINION OF PROBABABLE CONSTRUCTION COSTS OPINION OF PROBABABLE CONSTRUCTION COSTS OPINION OF PROBABABLE CONSTRUCTION COSTS Base Paving Option Alternate Paving Option 1 Alternate Paving Option 2 4 Lane Divided(90'ROW Section) 4 Lane Divided(90'ROW Section) 4 Lane Divided(90'ROW Section) Paving $ 3,600,615.00 Paving $ 3,600,615,00 Paving $ 3,600,615.00 Drainage $ 1,960,695.00 Drainage $ 1,960,695,00 Drainage $ 1,960,695.00 Water&Sewer Relocations $ 188,625.00 Water&Sewer Relocations $ 188,625.00 Water&Sewer Relocations $ 188,625.00 Traffic Control,Erosion Control,Misc. $ 543,117 50 Traffic Control.Erosion Control,Misc. $ 543,117.50 Traffic Control,Erosion Control,Misc. $ 543,117.50 Sub-Total $ 6,293,052.50 Sub-Total $ 6,293,052.50 Sub-Total $ 6,293,052.50 Project Contingencies $ 314,652.63 Project Contingencies $ 314,652.63 Project Contingencies $ 314,652.63 TOTAL PROJECT BASE COST $ 6,607,705.13 TOTAL PROJECT BASE COST $ 6,607,705.13 TOTAL PROJECT BASE COST $ 6,607,705.13 Alternate Paving Option One Alternate Paving Option Two Paving $ 108,912.50 Paving $ 254,973.00 TxDOT Paving Quantities $ 111,120.00 TxDOT Paving Quantities $ 264,469.25 Drainage $ 25,650,00 Drainage $ 25,650.00 Traffic Control.Erosion Control,Misc. $ 7,915,00 Traffic Control.Erosion Control,Misc. $ 29,623.75 Traffic Signals $ 250,000.00 Traffic Signals $ 500,000.00 Sub-Total $ 503,597.50 Sub-Total $ 1,074,716.00 Project Contingencies $ 25,179.88 Project Contingencies $ 53,735.80 TOTAL ALTERNATE PAVING ONE COST $ 528,777.38 TOTAL ALTERNATE PAVING TWO COST $ 1,128,451.80 Alternate Bids Alternate Bids Alternate Bids Illumination $ 330,000.00 Illumination $ 330,000.00 Illumination $ 330,000.00 Irrigation $ 165,000.00 Irrigation $ 165,000,00 Irrigation $ 165,000,00 Sub-Total $ 495,000.00 Sub-Total $ 495,000.00 Sub-Total $ 495,000.00 Alt.Contingencies $ 24,750.00 Alt.Contingencies $ 24,750.00 Alt.Contingencies $ 24,750.00 TOTAL PROJECT ALTERNATES COST $ 519,750.00 TOTAL PROJECT ALTERNATES COST $ 519,750.00 TOTAL PROJECT ALTERNATES COST $ 519,750.00 TOTAL PROJECT COSTS $ 7,127,455.13 TOTAL PROJECT COSTS $ 7,656,232.50 TOTAL PROJECT COSTS $ 8,255,906.93 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: September 25, 2007 Item Number: WS Item#2 Department: Public Services (City Secretary's Use Only) Prepared By: Mike Sferra Account Code: Date Prepared: 09/19/07 Budgeted Amount: Exhibits: Exhibits Subject Hold a joint work session with the Parks and Recreation Board regarding presentation and discussion of the Founders Park Project. Recommendation None Discussion The purpose of this work session is for City Council and the Parks and Recreation Board to hear and discuss concept plans of the Founders Park Project as presented by Halff and Associates Inc. Approved By Initial Date Department Director MS 9/19/07 City Manager ' 13-00 Page 1 of 1 Halff Version Revised Project Budget for Founders Park Buildout(09-18-07) Item Units Cost Each Total Site Work Site grading 1 each $50,000.00 $50,000 Subtotal $50,000 Parking Parking spaces 344 each $2,000.00 $688,000 Striping,wheel stops,signage 344 each $88.00 $30,272 Subtotal $718,272 Walking Paths and Trail Internal Walk 1 (10' 1,500 If 15,000 sf $4.50 $67,500 Internal Walk 2(10' 840 If 8,400 sf $4.50 $37,800 Internal Walk 3(6'a 745 If 4,470 sf $4.50 $20,115 Internal Walk 4(8'a 440 If 3,520 sf $4.50 $15,840 Outer Walk 1 (10'wi 2,500 If 25,000 sf $4.50 $112,500 Outer Walk 2(10'wi 2,140 If 21,400 sf $4.50 $96,300.00 Subtotal $350,055 Playing Fields and Court Softball field(lighted) 2 each $255,000.00 $510,000 Soccer field(lighted) 4 each $200,000.00 $800,000 Soccer/football field 4 each $50,000.00 $200,000 Bleachers(31 feet) 4 each $15,000.00 $60,000 Concrete pad(31'x15') 4 each $2,500.00 $10,000 Bleachers(Soccer 15 feet) 14 each $6,000.00 $84,000 Concrete pad(15'x15') 0 each $2,000.00 $0 Basketball court(unlighted) 0 each $25,000.00 $0 Sand Volleyball court(unlighted) 0 each $25,000.00 $0 Subtotal $1,664,000 Concession/Restrooms/Shade Structures Concession stand/restroom North 1 each $300,000.00 $300,000 Concession stand/restroom South 1 each $200,000.00 $200,000 Shade Structures North(14) 14 each $6,000.00 $84,000 Shade Structures South(16) 16 each $6,000.00 $96,000 Shade Structures Pier Drilling Mobilization 1 each $4,000.00 $4,000 North Concession Equipment 1 Is $10,000.00 $10,000 South Concession Equipment 1 Is $10,000.00 $10,000 Subtotal $704,000 Landscaping Trees(addressed with no contingency) 0 each $350.00 $0 Seed and fertilizer 1 each $8,000.00 $8,000 Irrigation(acres) 26 each $7,000.00 $182,000 Tree bubblers(2 per tree) 400 each $55.00 $22,000 Subtotal $212,000 Lighting Softball Fields Conduit(1"PVC) 800 If $5.75 $4,600 Rigid and Bases 3 each $250.00 $750 (Poles&Fixtures are separate cost) North Consession Area North Consession Power 450 If $35.00 $15,750 Conduit(1"PVC) 500 If $5.75 $2,875 Rigid and Bases 3 each $850.00 $2,550 South Consession Area Conduit(1"PVC) 200 If $5.75 $1,150 Rigid Conduit 3 each $250.00 $750 Walkway Conduit(1"PVC) 900 If $5.75 $5,175 Rigid and Bases 3 each $850.00 $2,550 East Curved Parking Conduit(1"PVC) 1,300 If $5.75 $7,475 Rigid and Bases 5 each $850.00 $4,250 Central Parking Conduit(1"PVC) 2,400 If $5.75 $13,800 Rigid and Bases 9 each $850.00 $7,650 Drop-off Area @ Traffic Circle Conduit(1"PVC) 300 If $5.75 $1,725 Rigid and Bases 1 each $850.00 $850 Traffic Table Cross Walk Conduit(1"PVC) 1,300 If $5.75 $7,475 Rigid and Bases 5 each $850.00 $4,250 Subtotal $83,625 Lighting Fixtures Service Equipment 1 each $10,000.00 $10,000.00 Controls 1 each $5,000.00 $5,000.00 North Consession Area Pole Mounted Pedestrian 2 each $1,450.00 $2,900.00 Canopy Mounted 2 each $750.00 $1,500.00 South Consession Area Canopy Mounted 2 each $750.00 $1,500.00 Concession Power 1,250 If $25.50 $31,875.00 Walkway Pole Mounted Pedestrian 3 each $1,450.00 $4,350.00 East Curved Parking Pole-20 feet 5 each $2,550.00 $12,750.00 Central Parking Pole-20 feet 5 each $2,550.00 $12,750.00 Drop-off Area @ Traffic Circle Pole-20 feet 5 each $2,550.00 $12,750.00 Traffic Table Cross Walk Pole-20 feet 1 each $2,550.00 $2,550.00 Subtotal $97,925 Miscellaneous Picnic tables 10 each $1,000.00 $10,000 Benches 12 each $1,200.00 $14,400 Litter receptacles 40 each $350.00 $14,000 Drinking fountains 3 each $5,000.00 $15,000 Lightning Protection 1 each $10,000.00 $10,000 Miscellaneous signage 2 each $12,000.00 $24,000 Playground Pavilion 1 each $59,000.00 $59,000 Subtotal $146,400 Traffic Control Drop-off Area 1 each $25,000.00 $25,000 Traffic Table 1 each $15,000.00 $15,000 Subtotal $40,000 TOTAL ESTIMATED COST-MAIN PROJECT $4,066,277 Contingency I 15% $609,941.55 Non-Contingency Items Site Plan Site plan and engineering 1 each $475,000.00 $475,000 Trees Trees 200 each $350.00 $70,000 Artwork Artwork(1%of$5.47mi1) 1 each $54,700.00 $54,700 Land Acquisition Hensley Land Acquisition 1 each $194,000.00 $194,000 GRAND TOTAL-MAIN PROJECT $5,469,918.55 , :.. 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