Resolution 2014-07RESOLUTION NO. 2014-07(R)
A RESOLUTION OF THE CITY OF WYLIE, TEXAS
ESTABLISHING A TRAVEL POLICY FOR CITY COUNCIL
MEMBERS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Wylie, Texas ( "City Council ") has determined
that it is in the best interest of the City and its citizens to establish a policy governing the travel, per
diem, allowable travel expenses, spouse /guest attendance, and reporting the content of the meeting
attended.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, THAT:
SECTION 1. The following rules shall govern the travel of members of the City Council of
the City of Wylie in their official capacity.
(A) Travel Policy
Except for the trips specifically outlined below, travel at City expense by a
Councilmember shall be approved in advance by vote of the Council. Funds shall be
budgeted for all members of the Council to attend the following:
1. Texas Municipal League - Annual Meeting
2. Texas Municipal League - Elected Officials Conference (AMCC)
3. Collin County Day in Austin
4. Wylie Day in Austin
5. Additional funds shall be available for Councilmembers who are appointed to
specific association or committee work at the local, county, state or federal level.
6. Appearance before or attendance at a legislative committee hearing when time does
not allow for prior Council approval.
7. International Council of Shopping Center Conference for Mayor and/or Council
designee.
8. Texas Municipal League - Newly Elected Officials Orientation for new
Councilmembers only.
With prior consent of the Council, funds shall be authorized for unscheduled and
unanticipated trips as may be necessary for Councilmembers to meet with Federal or
State agencies concerning City business.
(B) Per Diem
Councilmembers shall be provided a per diem allowance as reimbursement for allowable
meals in accordance with IRS rules following the rates indicated on the U.S. General
Services Administration website, www.psa.gov for the city of travel. Receipts are not
required. Per diem funds may be requested in advance of travel or reimbursed after
travel has taken place.
Resolution No. 2014 -07(R) — Travel Policy for City Council Members Pagel of 2
The per diem rate will be adjusted for partial travel days. Any meals provided by a
conference will be deducted at the per diem rate.
(C) Allowable Travel Expenses
In addition to per diem, Councilmembers are eligible for reimbursement or direct pre-
payment by the City for the following:
1. Meeting registration
2. Lodging
3. Internet charges
4. Airfare, including luggage charge
5. Automobile mileage at the current IRS rate per mile
6. Ground transportation (taxi, bus or shuttle) between airport and hotel
7. Ground transportation (taxi, bus or shuttle) within the visited city
8. Parking fees, including those for leaving a personal vehicle at the airport and for
parking at the hotel
Receipts are required for Allowable Travel Expenses. Any additional expense items not
covered above required City Council approval for reimbursement.
(D) Spouse /Guest Attendance
Spouses /guests are encouraged to attend authorized functions; however, the City shall
not reimburse any expenses incurred by the spouse /guest of a Councilmember.
(E) Reporting the Content of the Meeting, Attended
Councilmembers authorized to travel shall report back to the full Council regarding the
content of the meeting during a Work Session following the trip.
SECTION 2. This Resolution shall take effect immediately upon its passage.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on
this the 8th day of April, 2014.
Carole Ehrlich, :ity Secretary
Resolution No. 2014 -07(R) Travel Policy for City Council
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