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01-23-2012 (Parks & Recreation) Agenda Packet Parks and Recreation Board CITY OF WYLIE Meeting Agenda Monday,January 23, 2012—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 Anne Hiney Chair Matt Rose Vice-Chair Dan Chesnut Board Member Cristine Price Board Member Gary Robas Board Member Jim Ward Board Member Jeff Harris Board Member Robert Diaz Board Liaison Nancy Williams Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6022. CALL TO ORDER Announce the presence of a Quorum. CITIZENS PARTICIPATION Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the December 12, 2011 meeting. WORK SESSION ITEMS 2. Discuss current parkland dedication ordinance with Planning Department staff. 3. Discuss Wylie Parks and Recreation Facility Rental fees. DISCUSSION ITEMS 4. Discuss Community Park Project update. 5. Discuss Recreation Division program updates. 6. Discuss park bench sample with Parks Division staff ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 20th day of January 2012 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Parks and Recreation Board CITY OF_Wm Meeting Minutes Monday, December 12,2011 —6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:33 p.m. Board Members present: Gary Robas, Matt Rose, Dan Chesnut, Cristine Price (arrived at 6:35 p.m.), Jim Ward and Jeff Harris (departed at 7:19 p.m.). Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the November 14, 2011 meeting. Board Action Motion from Member Harris, seconded by Member Robas to accept the minutes as written. The motion passed 6-0 (Member Price being absent). 2. Consider and act upon approving the Parks and Recreation Board 2012 meeting calendar. Board Discussion Member Robas expressed a conflict on the December 17 meeting and asked if it could be changed to December 10. Board Action Motion from Member Rose, seconded by member Robas to approve the Parks and Recreation Board 2012 meeting calendar with the request to move the December 17 meeting to December 10, 2012. The motion passed 7-0. 3. Consider and act upon approving changes to the Community Park concession stand design. Board Discussion Liaison Diaz remarked that the questions the Board had at the last meeting were all answered in the letter from JC Commercial. Chris Seely from Teague, Nall and Perkins was present to answer any particular questions or concerns the Board had. Chair Hiney asked if anyone had any specific questions. Member Ward noted that the $57,900 referenced as decorative items in the first letter were now deemed used for additional square footage and in that same letter indicated $76,000 was the charge for additional square footage which meant we have two separate line items for the same thing. Mr. Seely responded that originally the contractor bid $160,000 for a 24 x 36 building that was like the old one in Community Park but with the addition of a stone front. When the columns and metal roof were added along with items as designed in the original Jim Wilson Architects facility the extra cost was $57,900. When the size was increased by 448 square feet to 28x44 the cost increased $76,160. Chair Hiney asked where that put us on the budget other than $5,177 over the $300,000 that was allowed. Mr. Seely replied that the final price for the concession stand, as approved, is $294,060. The contractor did price the options the Board requested and the Board can approve all or part; the total of the options comes to an additional $11,117 the building total would then be set at$305,177 which is $5,177 over budget. Mr. Diaz said he was directed to keep the final cost to just under or at$300,000. To avoid December 12,2011 Parks and Recreation Board Meeting Minutes Page 2 of 5 any delay, he suggested the Board move forward and vote on the alternates tonight. Mr. Seely said the sign for the building is accounted for in the$294,060 but to provide the contoured frame as shown in previous meetings an additional $4,075 is needed to do the machine work necessary. Chair Hiney said she believed it needed a straight sign. Member Rose said he was the one that initially proposed the rounded sign but that he didn't believe it was worth the extra money; he would rather have the extra drinking fountain, natural lighting, include the bond cost and 10% overhead and profit that brings the cost down to $300,684.10. Member Rose asked Mr. Diaz how stringent the Board needed to be regarding the $300,000 maximum cost. Mr. Diaz said he knew some of the costs were bond costs and overhead, but he felt the total costs met the intent of Council. Member Price asked Mr. Seely what the difference between glass block versus the glass block windows; if it just meant one style would open why charge an extra $1,900 if they were already in the bid. Mr. Seely responded that glass block was not in the original bid; this bid is to install additional natural lighting. Member Robas stated that where the glass block was being installed is taking the place of what was originally stone; he assumed there was a credit for the stone that would now not be used. Mr. Seely said the contractor did say he credited the cost of the unused stone that would not be used for windows in the natural lighting bid. Member Price said she understood why the cost from the base bid increased $57,900 to make the building more appealing but inquired if Mr. Seely had more specifics besides adding columns. He stated some of them were metal roof, different decorations along the walls and window trim among others; he didn't have a full list at the moment but it included things to keep it from looking like a big box. Mr. Seely showed the Board some recent construction photos of Community Park, highlighting the area being prepared for the concession stand. Board Action Motion from Member Ward, seconded by member Rose to approve the final Community Park concession stand design to include the addition of a drinking fountain and natural lighting for the restrooms which would bring the cost from $294,060 to $299,991, notwithstanding bond costs and overhead . The motion passed 6-1 with Member Price voting against it. 4. Consider and act upon approving the Tree Preservation Ordinance. Board Discussion Liaison Diaz explained to the Board that Shohn Rodgers, Parks Manager, wrote the agenda report and was present to answer any questions. Mr. Rodgers reported that he took out any references to Tree City USA and it was reviewed by the City Attorney. It is ready to be presented to Council as it hasn't changed substantially. Chair Hiney thanked him for his dedication to the project. Board Action Motion from Member Ward, seconded by member Robas to approve the Tree Preservation Ordinance as written. The motion passed 7-0. DISCUSSION ITEMS 5. Discuss current parkland dedication ordinance Board Discussion Liaison Diaz explained that included in the packet was a portion of the Parks, Recreation and Open Space Master Plan that was adopted in 2010 that spoke specifically to parkland dedication with some recommendations. Ms. Williams surveyed the same cities that were surveyed for a previous internal fee analysis and she included recommendations from the Master Plan. Half Associates, Master Plan consultants, didn't have a whole lot of changes with the exception of the establishment of a Park Improvement Fee (PIF). The only changes noted from the other cities were from Sachse and McKinney which increased their fees. Chair Hiney noted that the way the developers reacted to the initial fees she had a hard time believing they would go along with it. With the state of current building trends she felt Council would not be willing to impose more fees. It would also put the City out of line from what the surrounding communities are doing. December 12,2011 Parks and Recreation Board Meeting Minutes Page 3 of 5 Member Rose asked if any of the surrounding cities had PIF fees. Mr. Diaz noted the cities Ms. Williams surveyed, none were found. Mr. Diaz noted the Kreymer Estates developer had a unique situation and with the limited land that is available in Wylie to develop, it's not going to be as straight forward as it's been in the past. The Kreymer situation worked out well; they wanted to dedicate the land, build the park and maintain it through their HOA. That's never happened before. It is one of the issues that has come up in the past with dedicated parkland and no funding to actually build the parks. Kreymer developers knew they weren't going to be able to dedicate enough land but their willingness to build the park and maintain it does help the City in the long run. Chair Hiney asked if they could set the stage for that to happen for future developers. Mr. Diaz cited the Creekside subdivision; the developers did build their park but then turned it over to the City. It would be a good idea to have a work session with planning to discuss some of these issues. Member Price asked if the $1,300 per dwelling unit PIF fee had to go into that specific neighborhood or go into the General Fund. Mr. Diaz replied that it had to go into that specific subdivision. Member Price wanted to know if it made more sense to just add $200 to our current Park Development fees instead of an additional PIF fee. Member Ward was of the opinion that these fees were about two separate items (land dedication and park improvement); first they have to dedicate the land then they have to decide if they are going to improve it themselves or let the City do the improvements in the future. Member Rose stated that while he agreed the additional funds need to be raised he couldn't see a developer coming to Wylie and paying those additional fees when no other surrounding City charges them. Chair Hiney agreed with Member Rose due to the slow development going on currently. Member Price asked what the rate of development has been in the last year. Mr. Diaz said that planning budgeted for a couple of hundred houses per year. Other than the recent application of Kreymer Estates, there hasn't been any developers apply in a couple of years or so. Member Ward suggested we cut the fee to $650 per unit to see how it goes and review again in two years to see if it is feasible to put the fee to the recommended $1,300 per unit or dial it back to today's fees. Member Price said she was concerned about what revenues the City could lose in that two year time span. She wondered if it were feasible to leave it at$1,300 but with a caveat that they could apply for a waiver depending on their plans. Liaison Diaz said they could write the ordinance any way they wanted on the approval of the City Council. Chair Hiney wanted to have a work session with the City Council to let them know what the Board was thinking and discern their view. Member Rose said he would like to hear what Planning and Zoning had to say about the developers' possible reaction. Hiney said maybe we could follow Price's suggestion on just increasing our current fee. Member Chesnut suggested that when fees were set there was a great deal of development but now the climate has changed; there isn't much real estate available. He felt it would be prudent to see what development could actually be done with what is left before we tack on more fees and possibly not get any further development. Member Ward asked if the ordinance was set up so that if the developer didn't have enough land to develop they just made the difference up in money. Mr. Diaz confirmed. Mr. Ward also felt it was a good idea to combine the work session on dedication fees with the work session about the Trails Master Plan; it would be good timing. Member Robas asked if the Council had looked at the fees. Mr. Diaz said the reason the ordinance had been brought before the Board was that according to the current ordinance it should be reviewed every couple of years, which they did at their last meeting. There is no requirement to make any changes; it is whatever the Board wants to do: to keep pursuing it or leave it as is. He felt it might be most helpful to have a work session with Planning staff just to see what development is coming in and go from there. At the meeting the question could be asked if they felt it would be appropriate to have a joint meeting with the Planning and Zoning Board. Chair Hiney felt that was the wisest course. 6. Discuss Wylie Recreation Center membership fees. Board Discussion Liaison Diaz said this item was a discussion to start the process of review early; as the Recreation Center is approaching one year of operation and to see if it was time to adjust fees. The revenue goals were met. The goals not quite met were the revenues collected for programming, but now that the facility is open the December 12,2011 Parks and Recreation Board Meeting Minutes Page 4 of 5 focus has turned to more programming classes and he feels this year all those goals will be met. There have been a few concerns from City Council; City Manager Manson expressed to the Council and Council agreed it was important to stay the way it is for at least one year and see how it was doing and what kind of revenues were coming in. Mr. Diaz wants to be able to look at fees and see what the Board thinks. In January he plans to bring Facility fees and see what kind of issues the Board sees with those then, have a work session with Council in March. Official changes can be made after the Council input. Surveys have been done, and a snap shot of what has happened thus far as included in the packet. From the staff perspective the most controversial fee from early on has been the Family Membership fees and what constitutes a family and it is still on Council's radar. Other items include the families of two and questions about discounts for Vets, teachers and persons with disabilities. There is very little value for children under 7 to have a membership since they can't be in the gym alone. Another question concerns those over 7 that can't take advantage of the equipment upstairs until they're 13 with an adult. Why should they be paying the same price as seniors who can use it all? Staff is looking at a base fee with separate discounts depending on the circumstance, but that is still a work in progress. Board suggestions: • Chair Hiney: a base fee of$300 for two adults then a discount for each additional child. Instead of a cap it could be unlimited with so much per extra child. Mr. Diaz noted families are the biggest demographic. • Member Rose: Family Pass Plus where each addition family member is discounted 50% after the base family pass is purchased. • Member Price: $325 for the family of four, $450 for up to six members, $525 for eight, dual pack $275. Chair Hiney expressed support for this schedule. • Member Robas: Increase family rate to $350 in addition to what Member Price suggested and keep the two member family at$350. • Liaison Diaz: The minimum age for passes should be raised to seven. • Member Ward: Word it that with each adult is a free child membership. Additional youth would be a prorated version of youth pass. This philosophy wouldn't work in a single parent household. • Member Rose: Family pass as is with four maximum but additional members can be added for a percentage of the current single price for the category of each additional member; 40-60% or whatever Board decides. Mr. Diaz said currently the makeup of the family was up to the member. Member Ward suggested the Recreation staff should come and present to Board a program update quarterly. Mr. Diaz suggested a state of the Recreation Center topic since the other topics are sent out in the weekly reports. Member Ward said it would be nice to get to meet the people that are running the programs. Chair Hiney asked Liaison Diaz if the Recreation Center met the projected membership numbers. He indicated while he didn't have on hand the exact projected numbers the Recreation Center had met its revenue goals by raising $475,000 in less than one year of operation. The number of passes is probably pretty close to original projections and the family passes are most of what is sold. To help the programming out staff is planning certain advertising and promotion strategies. On a side note Member Chesnut wanted to comment on the great job that was done repairing the broken bench in the Center. Member Price asked if a better senior discount could be offered, perhaps an additional $10 off. Mr. Diaz said it is up to the Board but staff is of the opinion that once you open that door, you can find a justifiable reason for all sorts of discounts; where does it stop. There are currently discounts for residents, youth and seniors. Member Robas expressed his concern about cutting costs and letting people in for free; that fees should be raised or left alone for another year. Mr. Diaz reported the Recreation Center will be funded this year by projected revenues and 4B sales tax which is going right into the Recreation Center. If the Recreation Center can't continue to be sustained by 4B, funds will have to come from the General Fund. This year will be a good year to measure, since it will be an entire year instead of the eight months that were measured for last year. Chair Hiney suggested they take Member Robas' idea and leave it alone for another year. Mr. Diaz said that could be done with just the minor tweaks to the issues mentioned. Chair Hiney summarized that the Board would take a wait and see stance at this time and recap in January. December 12,2011 Parks and Recreation Board Meeting Minutes Page 5 of 5 ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Price and seconded by Board Member Chesnut. The meeting was adjourned at 8:23 p.m. by a 6-0 vote (Member Harris being absent). ATTEST: Nancy Williams, Park Board Secretary Anne Hiney, Chair Parks and Recreation Board AGENDA REPORT CITY OF WYLIE Meeting Date: January 23, 2012 _ Item Number: 2 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: January 20, 2012 Budgeted Amount: $ Exhibits: Subject Worksession-Discuss current parkland dedication ordinance with Planning Department staff. Recommendation N/A Discussion The Board directed staff at the December 12, 2012 meeting to invite Planning Department staff to the next meeting to discuss future development, the impact of modifying parkland dedication fees on development, and if a joint meeting with the Planning and Zoning Commission to discuss parkland dedication is needed. Renae' 011ie, Planning Director and Charles Lee, Senior Planner will be in attendance at the work session to answer any questions of the Board. Approved By Initial Date Department Director RD January 20,2012 Page 1 of 1 2010 Parks, Recreation & Open Space Master Plan the success of each of the other zones is dependent on how park facilities are provided. Each district will require unique consideration for parks provision. As an example, while pocket parks are inefficient and ineffective in neighborhood areas, they are well suited and very valuable in mixed-use areas. Similarly, parks in open space/rural areas and conservation development areas should generally be low-intensity and more passive in nature so as not to detract from the quality of the natural environment. Revise the Parkland Dedication Ordinance Ensuring the adequate provision of park land and open space in the face of rapid development requires adopting a Parkland Dedication Ordinance on par with similar communities in North Texas. Doing such will help the City maintain a good park acre per capita ratio as Wylie grows and help the City to acquire land before it is all gone. The following calculations illustrate Wylie's current Parkland Dedication Ordinance and the changes recommended as part of this Master Plan. Existing 1. Conveyance of Land Requirements: a. 5 acre/ 100 DU for single family and multi-family development. b. Land within floodplains is accepted as a fulfillment of this requirement on a case- by-case basis. c. No dedication of less than five acres accepted 2. Payment in lieu of land: based upon density of development as follows: a. Five or more single-family dwelling units per acre - $1,500/lot b. Three or four single-family dwelling units per acre - $2,000/lot c. One or two single-family dwelling units per acre - $3,000/lot d. Individual multi-family dwelling unit- $800/du e. Non-residential—None' 3. Park Improvement Fee: None Revision In order to allow developers to share the burden of providing neighborhood park facilities, revise the Park Land Dedication Ordinance as follows: 1. Conveyance of Land Requirements: a. No change b. Do not accept floodplain land as whole or partial fulfillment of the Parkland Dedication requirement. c. Allow parkland dedication of less than 5 acres, subject to approval of the City Council, in Mixed Use areas where pocket parks might be desirable. 2. Payment in lieu of land: No change a. No change b. No change c. No change I The City of Wylie formerly required a parkland dedication fee of$1,000 per acre, or prorated portion thereof, for non-residential development. 6-6 Chapter 6- Recommendations d. No change e. No change; however, it is recommended that the City continually investigate opportunities for commercial development to contribute to the parks and open space system. 3. Park Improvement Fee: Adopt a fee of $1,300 per dwelling unit (single and multi- family) to assist the City in developing neighborhood parks. This fee is based on the cost of developing an average neighborhood park as follows: a. Cost for developing an average neighborhood park in North Texas = $1.2 million; b. One neighborhood park serves 3,000 to 4,000 people c. Cost to develop an average multi-generational neighborhood park: $1.2mi1/3,000 = $400/person. d. The average household in Wylie contains 3.23 persons; e. Neighborhood park development fee is calculated as: $400 x 3.23 = $1,292/DU Summarized Revisions In summary, the major recommended revisions to the Parkland Dedication Ordinance are to no longer accept floodplain land as applying to the required land dedication, to begin accepting parks under five acres in size if they are dedicated as part of a mixed-use development project and are approved by City Council, and to adopt a Park Improvement Fee to contribute to the cost of developing neighborhood parks (see Table 6.1). Table 6. 1 Proposed Parkland Dedication Ordinance Revisions Existing Proposed Revision/New Conveyance of Land 5 acres/ 100 DU* No change Payment in lieu of land $800 to $3,000/DU** No change Park Improvement Fee None $1,300 /DU* (single & multi-family) Floodplain Dedication Ratio 1:1 Do not accept Minimum Dedication 5 acres 5 acres unless as part of a mixed- use development and approved by City Council *For Single-Family and Multi-Family Development ""Varies based on development density: • $800/du for multi-family • $1,500/du for five or more single-family dwelling units per acre • $2,000/du for three or four single-family dwelling units per acre • $3,000/du for one or two single-family dwelling units per acre 6-7 CITY LAND REQUIREMENTS FUNDS IN LIEU-2008 I FUNDS IN LIEU-2011 2010 Master Plan Recommendations 1 acre per 100 residential units with ALLEN $645 per residential unit $645 per residential unit no less than 5 acres per park site COLLEYVILLE 1 acre per 25 residential units with $1,802 per residential unit $1,802 per residential unit no less than 7 acres per park site $800 per acre for non-res $800 per acre for non-res McKINNEY 1 acre per 50 residental units with x CCAD appraised value/acre no less than 8 acres per site $10,000/flood plain acre 1 acre per 100 residential units with MURPHY $1,200 per residential unit $1,200 per residential unit no less than 5 acres per park site SACHSE x $550 per residential lot $1,100 per res lot $600 per multifamily unit 5 acres per 100 residential units WYLIE with no less than 5 acres per park x x x site 5+single-family dwelling units per $1,500 per lot $1,500 per lot No change acre 3-4 single-family dwelling units per $2,000 per lot $2,000 per lot No change acre 1-2 single-family dwelling units per $3,000 per lot $3,000 per lot No change acre Individual multi-family apartment $800 per dwelling unit $800 per dwelling unit No change (dwelling unit) Park Improvement Fee Institute addition of PIF of n/a $1,300 per DU Parks and Recreation Board AGENDA REPORT CITY OF WYLIE Meeting Date: January 23, 2012 _ Item Number: 3 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: January 18, 2012 Budgeted Amount: $ Exhibits: 2 Subject Discuss Wylie Recreation Center and Bart Peddicord Community Center facility fees. Recommendation N/A Discussion The Board reviewed membership fees at the December 2011 meeting and made comments on the current fee structure. Staff would now like to review the facility fees for both the Wylie Recreation Center and Bart Peddicord Community Center with the Board. If needed the Board will have an opportunity to speak to both membership and facility fees at the February 2012 meeting and then staff is recommending a worksession be held with the City Council in March to discuss all fees and comments from the Board. Approved By Initial Date Department Director RD January 18, 2012 Page 1 of 1 IX. Parks and Recreation A. Definitions. Corporate shall mean any company or business with an address in the City of Wylie.The city may require written proof of address of the company or business. Non-resident shall mean any person or persons who reside outside of the City of Wylie city limits. Resident shall mean any person or persons who reside in the City of Wylie city limits and can provide proof of resident status by showing a current utility bill. Wylie non-profit group shall mean a qualified non-profit group that provides a benefit and/or service in the City of Wylie.The city may require written proof of non-profit or 501(c)(3)status. B. City Manager Authority. The city manager or his or her designee shall have the authority to establish and/or amend fees related to the programs, classes and related services available through Wylie Parks and Recreation. C. Pavilion Rental(excluding neighborhood parks). Wylie Non-Profit Groups $5.00 per hour(not to exceed $20.00 per day) Residents, per hour 10.00 Non-residents, per hour 25.00 D. Athletic Field Reservation Fees. Per person, per sport season, 18 and under$5.00 Per person, per sport season, 19 and older 10.00 Athletic field light, per hour/per field 18.00 Tournament or single use—per field reservation 10.00 per hour plus lights Light key deposit 100.00 Late payment fee(athletic fields)Amount owed plus 10% E. Bart Peddicord Community Center Fees(two-hour minimum)($100.00 deposits required on large events). Room rental Wylie non-profit groups No charge Residents, per hour$25.00 Non-residents, per hour 35.00 Kitchen use fee Wylie non-profit groups No charge Resident, per hour 25.00 Non-resident, per hour 35.00 Cancellation fee (within 14 days of rental date)50.00 F. Park Land Dedication Fees(land dedication—minimum five acres and five acres per 100 lots). Five or more lots per acre, per lot$1,500.00 Three or four lots per acre, per lot 2,000.00 One or two lots per acre, per lot 3,000.00 Apartment units, per unit 800.00 G. Wylie Recreation Center Fees. Residents Non-residents Membership Fees Adults 17 and older Annual Membership Fee $175.00 $225.00 Youth (3-16) Annual Membership Fee 105.00 135.00 Senior 55 and older Annual Membership Fee 105.00 135.00 Family Annual Membership up to 4 members 325.00 405.00 Corporate Annual Membership (individual must 185.00 present most recent check stub as proof of employment) Adult 3 month 65.00 80.00 Youth 3 month 30.00 40.00 Senior 3 month 30.00 40.00 Family 3 month 120.00 150.00 Adult 1 month 30.00 40.00 Youth 1 month 25.00 30.00 Senior 1 month 25.00 30.00 Adult Daily Pass 8.00 8.00 Youth Daily Pass 5.00 5.00 Senior Daily Pass 5.00 5.00 I.D. Card Replacement (per card) 5.00 5.00 Facility Fees Aerobics Room/hour $35.00 $45.00 Classroom/hour 30.00 40.00 Climbing Wall/hour 55.00 65.00 Meeting Room (per section)/hour 45.00 55.00 Kitchen/hour 35.00 45.00 Gym (1 court)/hour 55.00 65.00 Gym (full court)/hour 105.00 135.00 Gym (all sections/4-hour minimum) 325.00 405.00 Meeting Room (all sections/4-hour minimum) 255.00 325.00 Full Facility (all sections of gym and meeting 495.00 645.00 rooms)/4-hour minimum-125.00 per hour after 4 hours Cancellation Fee 50.00 50.00 (within 14 days of rental) Deposits _ 100.00 100.00 Wylie Non-Profit Groups Regular Rates Regular Rates The rate for the use of the Wylie Recreation Center by city employees is free. Family members of city employees may receive a 25 percent discount on their membership fee to the Wylie Recreation Center, based upon resident rates. (Ord. No. 2010-08, §2(Exh.A), 6-8-2010) Facility Rental Fees Plano Lancaster Keller (Per hour) Residents Non-residents Residents •Non-residents Residents Non-residents Classroom $ 25.00 $ 35.00 $ 50.00 $ 75.00 $ 145.00 $ 170.00 Aerobics Room $ 65.00 $ 75.00 n/a n/a n/a n/a Meeting Room (per section) $ 65.00 $ 75.00 $ 75.00 $ 100.00 $ 320.00 $ 340.00 Meeting Room (all sections 4 hr. min) n/a n/a n/a n/a n/a n/a Gym (1/2 court) $ 60.00 $ 70.00 n/a n/a $ 35.00 $ 43.00 Gym (full court) $ 100.00 $ 110.00 n/a n/a $ 55.00 $ 71.00 Kitchen $ 45.00 $ 55.00 $ 30.00 $ 30.00 $ 25.00 $ 48.00 Climbing wall n/a n/a n/a n/a n/a n/a Full Facility (not including fitness area) n/a n/a n/a n/a 8 hrs/ $950.00 8 hrs/ $1330.00 Deposits n/a n/a $ 250.00 $ 250.00 $ 100.00 $ 100.00 Cancellation fee n/a n/a n/a n/a n/a n/a Facility Rental Fees Allen Wylie-WRC Wylie-BPCC* (Per hour) Residents Non-residents Residents Non-residents Residents Non-residents Classroom $ 20.00 $ 40.00 $30.00 $40.00 Aerobics Room n/a n/a $30.00 $40.00 Meeting Room (per section) $ 40.00 $ 60.00 $45.00 $55.00 $25.00 $35.00 Meeting Room (all sections 4 hr. min) n/a n/a $63.75 $81.25 Gym (1/2 court) n/a n/a $55.00 $65.00 Gym (full court) n/a n/a $110.00 $130.00 Included w/Meeting Included Kitchen Room w/Meeting Room $35.00 $45.00 $25.00 $35.00 Climbing wall n/a n/a $55.00 $65.00 Full Facility (not including fitness area) n/a n/a Deposits $50.00-$100.00 $50.00-$100.00 $100.00 $100.00 $100.00 $100.00 Cancellation fee n/a n/a Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: January 23, 2012 Item Number: 6 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Shohn Rodgers Account Code: Date Prepared: January 18, 2012 Budgeted Amount: $ Exhibits: Sample bench slats Subject Discuss the sample of bench slats engraved with the City of Wylie logo. Recommendation N/A Discussion Lutz Woodworks has provided a sample of the City of Wylie logo routered into the slats of a recycled plastic park bench. Should this sample be acceptable, Lutz Woodworks could engrave all 25 benches slated for installation in the Central Park Zone this year for$635.00. There is funding available in the Parkland Acquisition and Improvement fund which would cover this cost. Approved By Initial Date Department Director RD 1/19/12 Page 1 of 1 Parks and Recreation Board 1 AGENDA REPORT CITY OF WYLIE Meeting Date: January 23, 2012 Item Number: 5 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: January 20, 2012 Budgeted Amount: $ Exhibits: Subject Discuss Recreation Division program updates. Recommendation N/A Discussion Staff will update the Board on how Recreation Division staff will provide communication to the Board on upcoming programs and the status of existing programs. Approved By Initial Date Department Director RD January 20, 2012 Page 1 of 1 Parks and Recreation Board 7 AGENDA REPORT CITY OF WYLIE Meeting Date: January 23, 2012 Item Number: 4 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: January 20, 2012 Budgeted Amount: $ Exhibits: Subject Community Park Project update. Recommendation N/A Discussion Staff will update the Board on Community Park construction progress. • Concession Stand progress • Parking lot progress • Rain days • Approximate time line for completion Approved By Initial Date Department Director RD January 20, 2012 Page 1 of 1