05-19-2014 (Library) Minutes Library Advisory Board
CITY OF WYLIE
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Library Board—Special Meeting Minutes
Monday, May 19, 2014 - 7:00 pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Dorothy Corbin Brand, Gerri Washington, William Whitney &
Rachel Orozco, Board Liaison
Members absent: Todd Abronowitz, Shirley Burnett & Kathy Schwarz
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to •
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentation was scheduled.
ACTION ITEMS
The Library Board Minutes of Monday, April 14, 2014 were approved as presented.
DISCUSSION ITEMS
The letter from the Board to the City Council was reviewed, discussed and signed by all Board
Members present. Absent members will be contacted and arrangements will be made for them to
review and sign the letter.
Mid-Year Budget requests were mainly for additional hours for part-time staff during the
summer. All of these requests were approved which will give each part-time employee
approximately 10 more hours per week. This will help our full time staff with the additional
programs, visitors and also to cover if anyone is out. Also, we received approval for a summer
clerk to assist Circulation with the increase in shelving.
Alyssa Schwarz, one of our part-time Reference Assistants, accepted a full time position in Plano
so we have that part-time position vacant. Dia, our full time reference assistant in Children's is
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no longer with us. As a result, the remaining part-time staff has been asked to submit a letter of
intent if they are interested in the full time position. Emily Repasky who came back after going
away to college is now leaving and moving to Austin.
FY15 budget input was completed and submitted today. Not counting personnel budget requests
were only $4,700.00 more than was requested last year. Increases were requested in the book
budget, audio visual budget and special services for funds to pay for the computer teachers.
Costs of our data bases increased slightly due to inflation but nothing is being added or dropped.
Six additional hours were requested to make the library hours more consistent through the week
changing opening hours to 10:00am. Budget meetings will be held with Mindy and Finance
during the first full week in June. During July at the City Council meetings the departmental
budgets will be presented.
It was agreed that the issue of outreach would be tabled and will be discussed at the next Board
meeting.
STAFF REPORTS
During the summer our Monday hours change to 10:00am-6:00pm instead of 12:00pm-8:00pm
beginning June 9 and ending August 18. Also, during the summer we will be having all of our
storytimes except for Thursday afternoon. Instead we will be having science programs for the
upper elementary grades. Programs will begin at 11:00, 12:00 and 1:00 instead of previous years
being 12:00, 1:00 and 2:00. Even though the library isn't open we are still be able to hold
programs.
The literacy leapers program won't be held this summer. We are in the process of restructuring
the program and hope to offer it again next summer.
Upcoming Special Events:
ROAR @ SPL Poetry Festival: May 29 & 31
Let your voice be heard! Our festival kicks off Thursday, May 29 at 7 p.m. with a poetry open mic at 96°
West Winery in downtown Wylie(for ages 18 and up).
Will Richey and Alejandro Perez, known for their program, DaVerse Lounge, will lead the poetry
workshops for tweens (4th and 5th grade) and teens (6th-12`h grade). Workshops will be held on Saturday,
May 31 from 10 a.m. to 12 p.m. with lunch and open mic from 12 p.m. to 1 p.m. To register call 972-
516-6250, option 3. Participants may bring up to two poems. One will be selected for publication.
Karla Morton, 2010 Texas Poet Laureate, will conduct a workshop for adults (ages 18 and up), on
Saturday, May 31 from 1:30 p.m. to 3:30 p.m.
Kids Summer Reading Club: May 27-August 2: For kids entering 5th grade and younger.
Teen Summer Reading Club: May 27-August 2: For teens entering 6`h-12`h grades.
Adult Summer Reading Club: May 27-August 2: For adults ages 18 and up.
Scavenger Hunt: June 9-June 14:
Kids may come to the Children's Desk and teens can go to the Teen Room to get the clues, find the
May 19.2014 Library Advisory Board Special Meeting Minutes Page 3 of 3
answers and turn them in for a prize! This activity is self guided. One prize per day per child please while
supplies last.
Summer Reading Club Kick-Off Party: June 13 from 9:OOam-12:OOpm
Come enjoy a bounce house, inflatable slide, DJ, face painting, petting zoo, Scholastic Book Sale, a visit
from Clifford the Big Red Dog and much more! This is an outdoor event, so please plan accordingly.
Fun and free for the whole family. Brought to you by the Smith Library and the Wylie Recreation Center.
Overflow parking is available at Wylie High School with complimentary shuttle to the Municipal
Complex.
ADJOURNMENT
Meeting adjourned at 7:40 pm.
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mdy Ayers,Chair Date