07-17-2014 (City Council) Agenda Packet ttft Wylie City Council
CITY O F WYLIE NOTICE OF MEETING
Special Called Work Session Agenda
July 17, 2014 — 6:00 pm
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Eric Hogue Mayor
Keith Stephens Mayor Pro Tern
Nathan Scott Place 2
Todd Wintters Place 3
Bennie Jones Place 4
William Whitney Ill Place 5
David Dahl Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
WORK SESSION
• FY 2014-2015 Budget Discussion and Department Presentations to Council
(Finance/HR/Utility Billing; PD/Animal Control; Public Services; City Mgr)
RECONVENE INTO REGULAR SESSION
Take any action as a result from Executive Session.
July 17,2014 Wylie City Council Regular Meeting Agenda Page 2 of 2
ADJOURNMENT
If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City
Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with
attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,hour and
place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City
concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes:
CERTIFICATION
I cert0;that this Notice of Meeting was posted on this 11 th day of July, 2014 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich, City Secretary Date Notice Removed
Linda Bartz , Finance Director
Fiscal Year 201 4 - 1 5 Budget
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FINANCE
► Accomplishments for 2014:
• Awarded Certificate of Achievement for Excellence in
Financing Reporting
by Government Finance Officers Assoc
for 201 2 Comprehensive Annual Financial Report
for 24th consecutive year
• Awarded Budget Presentation Award
by Government Finance Officers Assoc
for 2014 Budget for 3rd consecutive year
• Implemented positive pay check processing procedure with
bank
Allows checks to be verified with our records prior to payment, reducing fraud
potential
► Objectives for 201 5 :
• Designation in Texas State Comptroller's Leadership Circle program
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PU RC HAS N G
► Accomplishments for 2014:
• Established internet-based bid distribution partnership
with Public Purchase
• Created contract forms for professional services agreements
► Objectives for 201 5 :
• Buyer Position
• Better compliance with State laws
• Better support to City staff
including quotes, bids & ins tracking alleviating duties from depts
• Back up coverage for the Purchasing Dept
• Complete updating purchasing policies
• Train designated employee from each dept
• Complete basic quote forms
To increase efficiency in processing time to depts
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UTILITy BILLING
► Accomplishments for 2014:
• Assisted in dissemination of information to customers
regarding water usage restrictions
► Objectives for 201 5 :
• Implement advancements to website allowing utility customers to
have access to more real-time account information
• Armored car service for bank deposits
Improved safety for City employees and funds
Better use of staff time
• Front counter safety glass
Provide for more secure work area for employees
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HUMAN RESOURCES
► Accomplishments for 2014:
• Won title of top 60 "Best Places to Work" in DFW
by the Dallas Business Journal
• Received "Gold Fit Friendly" company designation
by American Heart Assoc
for 2nd consecutive year
• Third team of ICAN mgmt trainees will graduate Nov 2014
► Objectives for 201 5 :
• Applicant tracking software
• Core management education using free TML training program
• Achieve "Platinum Fit Friendly" designation by American Heart
Assoc
by continuing wellness initiatives and encouraging inter-departmental wellness
initiatives
• Employee Art Show in Nov 2014
to showcase employees' talents outside of work and improve interaction between
employees
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MUNICIPAL COURT
► Accomplishments for 2014:
• Continued to increase efficiency and accuracy
by using imaging and court software
Implemented Juvenile Case Manager position
• Purchased 19 new ticket writer devices
Used by Police, Fire, Code Enforcement and Animal Control
Funded from Court Technology Fund
► Objectives for 201 5 :
• Implement an online payment module working with Chase Bank
• Juvenile Case Manager programs for youth to reduce recidivism
• Municipal Court Technology Fund - Equipment for courtroom
Including sound system and printer
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RECREATION PROGRAMMER, SENIOR ACTIVITIES
4; .4 A4)0440 I4P Currently,Activity management responsibilities for the senior recreation programs
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„hoiti)Ifo)(4,( 1 , 1(1*(0 „„is,ion at Wylie Senior Recreation are divided between ail of the center staff: the one full
time staff person (Recreation Supervisor) and 8— 12 part-time staff.
Keep up with programming needs for participants.
fSf Coordinate expanded senior programs.
Iii„,
4'
4 Assist with managing the facilities (Sr. Rec. and Bart Peddicord Com. Center).
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Planning programs and activities, booking facilities, manage contracts with
:.) * *
V' instructors, coordinate special events.
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FIBER RING
Currently, the Internet and City of Wylie network connection is made possible
through a Verizon Fios connection. The connection has been found significantly
ium-eliable, crashing daily, The permanent solution is to connect to WISD fiber ring,
which will ensure more consistent internet connection for:
,
Staff to efficiently perform daily tasks.
- Activity registration and facility bookings (reservations at Bart Peddicord
Community Center).
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c';ht,,300,1titigitritrit,J',/, ,, itifet,„ql., . Senior computer access.
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ANNUAL SR PROM It'
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' ON PART-TINIE HOURS INCREASE
Senior guest participation has experienced significant growth, senior recreation
programs continue to expanded while rentals continue at Bart Peddicord
Community Center, Additional hours are requested to:
- Monitor recreation activities.
Facilitate senior programs.
Provide consistent customer interaction.
ACCESSIBLE ENTRY,,,,::
Currently the Wylie Senior Recreation Center has no security access and there is no
motorized door opener. Requesting:
Secure card access,
Motorized door for participants that use wheelchairs or scooters.
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* The minivan can also be used for supply runs, small senior outings and when
the larger bus is not needed.
,
Unit 123 could be put back m service by the Public Works-Sewer Division for the
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FULL TIME RECREATION PROGRAMMER, CUSTOMER SERVICE
The center averages 240,000 +visitors/year and available 105 + hours/week with
only three full-time staff plus a team of part-time staff. Per the initial Enterprise
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'11. ) 41#001)00,„:e ,,, 1 f Plan in 200$ by Ballard-King and the 2014 draft of the Operations Assessment, the
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. Optimal guest customer service while best managing resources.
Connection and communication with guests.
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, ,e,i4,04%,,,,i'% aiittp .. the expense of part-time staff turnover while keeping professional staff
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ABSORB ACTIVENET TRANSACTION FEES
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„,,AitAoleeeeetme,,e,q1mrome,e0, through our third party provider and passed directly on to the payer. Many guests
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Virk/N.',, '''P'1!,f state that they avoid online registration due to the transaction fee.Absorbing
these fees will:
- • , . - ,,„, ,,,,,,,,,„ ,,,0, .„,,,,,,,,,%,,,,,,,,,,,,,,,, . .
,,,, ,,,,.„ „, ''',,,, 7,„,,, ',' •:,,R`i' ,,,,,$1,001t4e) • Provide elevated customer service to our increasingly digitally mobile guests„
, ,,,,,, ,,, ,%.,„,,,, ,,,,,,,,,,,,,• ,4, , ,,1.,,,,,,,.,,,,„ki.„4,„!,„,„.
. Increase revenue while promoting online registrations.
* Increase registrations per transaction.
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ANUHE
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CARDIOIP ENT
' The original cardio equipment has been in the facility for three (3) years and
technology has since improved. Replacing equipment will enhance the guest
experience and promote Rec Pass purchase and retention by:
f` f • Providing upgraded technology.
Replacing equipment that is at the end of its useful life.
�f: PROMOTIONAL IE OF ACTIVITY MENUS
IIIttr it,
The main promotional source for activities and passes is the seasonal Activity
Menu. Currently,�� paper copies are available at City facilities. Funds requested to
print and mail Activity Menus to current users (10,500 households, annually) will:
Encourage registration for activities, pass sales and revenue generation.
Deliver valuable information about parks and recreation services and
opportunities and events.
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**4tilit‘P' i i, '' PART TI
• Staff-Led Activities- Currently, 95% of activities are offered via contract. Ideally,
IP, staff should lead new classes, daytime programs and some fitness programs as
i 1 A w a cost-saving and revenue producing measure,
• Rental Add-On - requested service that will generate revenue. Enhance the
JANY,xM guest experience by offering renters the option of a part flare staff person
providing set up and clean up services.--Programmer Functions Reassign some administrative duties from the
FITN . IS-- ":-.
TRecreation Programmers so they may better focus on developing exceptional
LKLIGHT programs, promotions and community outreach.
ZU PARTY
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' REPLACEMENT ZEROTURNRADUS MOWER
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Primary mowers for all our operations.
Used in parks and on athletic fields.
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NEW TRUCK FOR IRRIGATION TECHNICIAN POSITION
Contingent upon creation of Irrigation Tech Position.
'7; 7:14,,,s,c*:Eg'.!:././.." Necessary dedicated vehicle for performing service, repair and troubleshooting
41e
„Lt.- ' .1..T of irrigation systems city-wide.
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VIBRATORY AERATOR WITH SEEDING BOX
74'''41: e''4";4.:4114,' ' *4'../: • Will i m p rove turf quality by allowing increased aerification frequency at park
'•' . .' ittie. ‘,''-' ' ' ''''..*V -.'t .- , , ,... ..:., and athletic sites.
'' i:: ,..R., :' 1P-444 -,'''-,:' • Seeding box allows planting of grass seed, prairie seed or wildflower seed with
- , ' . • ,,
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REPLACEMENT TRUCK
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saving t
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4,H ,,,,...,:o , '., ::,. . ;', ''l', ,.',,,,,:; Will allow staff to shred debris and trimmings
;#;:".% :-.4i,:,,,t* '::::.'"iiit,-- , ;,,...*: kil,.'",:.:,,,,'lli ar ',',:.'a!::..4..•, ,N.:!,:e,1:11( disposal.
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i may be used as mulch at somen „sites
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' 153 needs replacement .
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del with 69,536 miles.
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tr ,/' '•ir,rtr 'Of'gNA41,1Airei: VM,1, VAtirik of irrigation systems.
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PUBLIC TREE INVENTORY
„
' 1:0 ••4,-.",,,,. r` ' ''''''':::"''':''' ''"'''''' ''''' Study will give us a clear picture of the make-up and health of our urban forest.
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lf.A,,,,r40,19,05,,1:-,44,......,. 0:::.;:.-:':,,,, „,,''',„,„''::, ':''''' ':''''':'-:',:'6':''';' * Will provide valuable information about the value of public trees for i like
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storm water mitigation and air cleaning.
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MUSCO LIGHTING CONVERSION AT TENNIS COURTS
Will convert control system for court lights to the I'Vlusco system.
This system is already in use at Founders and Community Parks for sports fields.
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CONTRACT HERBICIDE APPLICATION
Will retain a contractor to apply herbicide to turf four times yearly on medians
` and at Public Building sites.
`on - Will improve turf quality and allow staff to concentrate on more easily-
, ui; accessible areas.
r4-.
. �, SWING SET FOR PIRATE COVE PLAYGROUND
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? k ` ,� Current wooden structure is aging and requires multiple repairs yearly.
'`` * New unit would be constructed of metal, and would provide a safer play event.
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R @" r 4 E' MUNICIPAL COMPLEX PLAYGROUND
" * Would provide an outdoor recreation opportunity at the Municipal Complex for
Roc Center users, Library patrons and the general public.
" , n Would provide a positive outlet for children who may"
not be able to afford a
"
recreation pass.
k { This is a requested service.
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' DESIGNSERVICES
:; / N'r To replace the existing 917,000 gallon bolted-steel storage tank.
ia
�� ����� �'� ]otal rehabilitation is not economically feasible.
ii li.; i ; "° tank was purchased "used" in 1986 and reassembled on site.
New 1 million gallon tank estimated cost of 1,500,000.
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t$ Construction next fiscal year FY15-16).
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SANITARY SEWER SSESS E
'' . First two phases of four phase project.
i 7l,rPo Mapping/manhole inspection and temporary flow monitoring. To be followed
M
, by smoke testing then cleaning/CCTV inspection in subsequent FY. Then
repairs.
$,a ;; - Last performed in 1998 when system was 1/3 its current size.
.,„ 11 /,, Goal is to adequately maintain and prolong the life of the system which in turn
,! k" provides uninterrupted service to customers.
area `t4 .0 '�i� "%flew:
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TWO GPS LOCATION UNITS
- These units will be able to locate any City appurtenances to within 3 meters.
This can be invaluable when looking for fire hydrants, water valves, meter boxes
or any item that can be buried or otherwise covered.
ii These units can be used to enter data into our current PubWorks maintenance
software as well as any future GIS mapping system.
SKID-STEER LOADER
Ideal size for working in alleys, digging and grading.
* Versatile attachments front-end bucket,jack hammer, sweeper, post hole
e
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auger and forks.
- Used daily and frequently.
;10
s 4'4'4 COVERED PARKING AT THE SERVICE CENTER
IT- Proposed 11,250 square feet metal parking/storage area.
Protects the City's investment and prolongs the useful life of essential equipment
j, j, 11„, J,J4JIJ components on backhoes, mowers, Vac truck, etc.
4v,
-Yroif High temperatures will affect computerized equipment such as the Wastewater
• inspection cameras and Water valve maintenance equipment Ultraviolet rays
will cause hoses, plastics and fabrics to degrade. Cover will also provide
1P,0,4:4',,lat
1904 4,qt: protection from severe storms, e.g. hail.
WATER
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STALL NEAR
COMMUHITY PARK 7.4(
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„:„4.1„,„' -: „;i,-.-,-,-- 11ri „„:„;„"i'„:„!...-„i FLEET EQUIPMENT TECHNICIAN
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;iki.01.0,. t..,,„„„„ , t 1,,,t..„,„ #.004,4 1.140040tf.0tRittr ,,,,, , .., tit To help maintain the 160-vehicle City fleet.
ii44„,41.15.,r0,.... . „•-.---,,,,i...;.,ii..; i--; ;.-- Bulk of maintenance s performed on Utility vehicles and equipment.
- Currently using Utility Department personnel to assist which reduces labor force
available for utility repairs.
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4001111.0004iiifikiiiiiiffittOlgiillisilifiAtialigetffilftiltAg,,trigalKisi,-
iiIiillillglejiiii01$111/100.4.Atiktillyel(411Ortiii3tAtiiiilltilli ,„„„i„-„,„„„.2-,'., -„-„,;;,„ BACK-UP POWER, DIESEL GENERATOR FOR REDWOOD LIFT STATION.
Would prevent overflows and backups during loss of power.
Prevention of sanitary sewer overflows is key in meeting regulatory compliance.
REPLACEMENT BACKHOE
•:.,,,,i,..,,t:,,tii,,..!,,;;;;;;;;,....,„:0,,,4„„i,„40,008sorgosaillatervilitogoloolomonto ,,,,,.f.,?,,,,,,,,,:i.„,,,,,,,,,,,,,,,,, Replacement backhoe to replace 10-year old unit experience high maintenance
and hydraulic system degradation.This piece of equipment is near the end of it's
life cycle and is requiring more maintenance than is expected both mechanically
and with the hydraulic system.
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NEW 45 HP TRACTOR
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Save wear and tear on smaller mowers.
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- For Rush Creek Lift Station.
nd clean mpellors.
me
Breaks up solids forsleasosowdeoawroafnid tefaorromaintenance to pull and i
ich would reduce odor emissions.
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TWO ADDITIONAL MAINTENANCE WORKERS
.....„ . „
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NEW 12-YARD DUMP TRUCK
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CRACK SEALING MACHINE
..„, Used to fill cracks in City streets caused by expansion and contraction of'the
„
pavement.
Currently renting equipment that is subject to availability and weather to
perform work.
* Will increase flexibility in allowing work to be performed when need dictates it.
•
h MINI SOLAR-POWERED MESSAGE BOARD
For traffic control for employee safety.
,„.
- Used to provide advance warning to traffic of short term work ahead.
, - Helps protect employees in work zones,
•"'
Can be used to notify traffic of detours or other messages as needed.
PNEUMATIC CORE DRILL
„r For dowel installation.
Used 'to drill holes for steel dowels for concrete street repairs.
Drills holes faster than hand held drills.
Decreases risk of injury to personnel.
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Police D
Budget Presentation 2014-15
ffidof
o
Mission
• Mission Statement
• "To make Wylie a safe place to live, work, and visit".
• Values
• Do what's right
• Do the Best You can
• Treat others the way you would want to be treated
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Organizational Charry ... .,,
,.„.. . lineYMIneYN.1.4110...4.•••,..,.,„
Adrn i n
Aclmirt Lt. Assist.
2 Records Crirnc.
clerks
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Staffing /Sworn Personnel (4le 1 wf,
60
50
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lin. 11110
11 1 111111
1i111111 1 1I1 11.111
i Ill IIIII I
III I 11 111 11
ill
I I 11 111I1111 11111 111111111 Vacancies
Imo El Actual
30 11
20 '
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0 00 00 il, I 100 Mill'
T T"'
2008 2009 2010 2011 2012 2013 2014
Staffingcontinued 9
• We are authorized 53 sworn police officer positions.
• There are 49 currently on staff with 4 vacancies.
• 4 of the 49 officers are in field training making our actual available response
force 45.
• There are positions within the department that have yet to be filled due to
staffing needs in the patrol division. Patrol is the only division within the
department that has a mandatory minimum staffing. The set minimum is 5
officers per shift.
• 2 positions in particular which are waiting to be filled are the Narcotics
Investigator positions approved during the 2013-14 budget process. The
officers have been selected and will be reassigned once trainees are released
from training. Approximate date is August 2014.
oi „zz,,�iiii0Uo/o 000 o.,,,,
Wa r oa
• Workload allocation is vital when considering staffing needs and considering how
to improve distribution of tasks either through increased staff or specialization of
tasks. Typically there are 5 officers on duty per shift. On average the workload
breakdown below equates to 3 officers being busy/ unavailable per hour leaving 2
officers available to respond to other community needs.
Patrol Workload Breakdown
II Galls for service
Om Officer Initiated
discretionary time
............................................................................................................................................................................................................................................................................................................................................................
Workload continued
In consideration of future growth specialized units such as Traffic
and Commercial Vehicle Enforcement units are being identified
as areas of needed staffing. These tasks are currently being
addressed by patrol officers whose workload is steadily
increasing. By adding specialized units these additional officers
will focus on a specific task thus freeing and making available
patrol units for critical responses as well as allowing for more
pro-active / preventative patrol.
.-
...._..__.. �o�aaa/1/0 0)//✓
....., ,..
0.
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Response Time ,,,,,i
• Response times are also an indicator of performance and efficiency. As indicated
below response times have improved over the last two years.
Response in Minutes
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w.
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2008 ...m... �..... I� �IIIII IIIIIIIII
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2010 2011 dd
2013
...._..__.. �o�aaa/1// ��r/✓
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Population
ITI:
• Population estimates are a vital tool in planning resources for future staffing. There
has been a consistent increase in population of approximately 2% per year.
Population Estimate
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uu�
40,000
35,000
30,000 ;°
25,000
20,000
15,000
10,000
5,000 //.... 111111 f ^'
0
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
. �aa/logor/✓
po
4,
u"
Calls ,
� a x
• Calls for service are generated by citizens calling the police for assistance or by
police officer initiated calls such as traffic stops. The number of calls received and
officer initiated activity has increased commensurate with population growth.
Calls for Service
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mil iiioi`%//
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2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
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4,
p o ,u*
Crimerate . ,a
• Crime Rate is a snap shot of crime from year to year. The rate of crime per 1,000
citizens has been consistent or has reduced over the last several years. Crime Rate
can and often does have an impact on how citizens view their fear of crime and
quality of life.
18 Y
i. 9°wNw,
16 —"'
......... ����� ......... ......... ........ ... r�l�PfY dig' .....
14 —""
12 �.�
10
6
8
L g
0 I I I Y I 1
2008 2009 2010 2011 2012 2013
-,
— WI! Op e rat i o n s u ge .„
Highlights
,,, i,„.
• Increase in overtime to cover in-house training as well as
firearms training and qualifications.
• Increase in ammunition for training and qualification.
• Decrease in tools and equipment.
• Increase in training. Wylie PD has become less dependent on
other agencies in our investigative capabilities due to training
and unfortunately experience in investigating major crimes. A
well trained department performs well
Planning the future
x
• Planning and preparing for future growth in infrastructure,
residential and commercial development, and employee
development and retention.
• Strategic Goals in line with the goals of the City and Council
• Health, Safety and Well-Being.
• Community Focused Government.
• Economic Growth:
• Infrastructure.
• Workforce:
• Culture.
• Financial Health
• Planning Management.
Future Consideration re
• KCS Intermodal-
• Increased commercial vehicle traffic
• 300 plus unit Apartment complex-
• Additional call load
• Jail-
• Civilian jailers to monitor prisoners
• Public Safety Building -
• Space for future growth. JPs office?
y
Objectives
k zc a
• Strategic Goals: Health, Safety and Well Being
• Research and plan for crime trends that affect the quality of life of
Wylie citizen. Strive to maintain or reduce the crime rate by 3%.
• Strategic Goals: Health, Safety and Well Being; Community
Focused Government
• Provide a safe learning environment in our schools through our
continued partnership with WISD and the School Resource Officer
program addressing growth and need of additional resources.
• Strategic Goals: Health, Safety and Well Being; Infrastructure
• Plan and prepare for future projects such as the KCS intermodal
facility. Address the impact of increased commercial vehicle traffic
through our city.
ectives continued
• Strategic Goals: Workforce
• Create a work environment focused on career development and
opportunities to expand the knowledge base of our employees
creating a well-rounded department.
• Strategic Goals: Community Focused Government
• Engage citizens and expand partnerships with the Faith Based
Community, Business Community, Service Community, School
District and the City to provide much needed resources to
families in need.
2014 - 15 requestt} ':,,, ,a
k, zc
i ..
• All requests submitted are in furtherance of the Strategic Goals
of the City and the Department in order to provide the best
possible service to the citizens of Wylie.
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Health, Safety&Well r g:
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• Add One ,(1 ), School Resource Officer.
• Add two ,(2),Commercial Vehicle enforcement Officers /
Traffic officers . We are anticipating and planning for the KCS
Intermodal Facility that will bring increased commercial
vehicle traffic or multi-axle vehicles carrying cargo. Officers
must be specially trained and certified in order to inspect and
enforce commercial vehicle violations. The addition of these
traffic officers will assist in reducing motor vehicle accidents
as well as freeing patrol officers time committed to accident
investigations.
or cforce
• Upgrade Property evidence / Quartermaster to Crime Scene
Tech.
• Upgrade four,(4), officers to Corporal. Upgrade 4 FTO
positions to Corporal positions.
• Upgrade Records supervisor to Administrative Assistant 1
• Upgrade records clerk to records supervisor
• Add one,(1 ), part-time records clerk to assist with the increased
demands with open-records requests.
Workorc e continued
• Replacement of Vehicles and equipment in order to provide the
tools necessary to deliver services to our citizens and to
provide our employees with reliable tools and equipment so
that they can safely and effectively perform their duties.
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Questions ?
y