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06-09-2014 (Parks & Recreation) Minutes CITY F WYLIE Parks and Recreation Board Meeting Minutes Monday,June 9,2014—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member White, Board Member Ulmer and Board Member Jones present. Board Member Harris arrived at 6:33 p.m.,Board Member Chesnut arrived at 6:44 p.m.,and Board Member Ward was absent from the meeting. Staff members present: Parks and Recreation Superintendent, Robert Diaz and Parks Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the May 19, 2014 meeting. Board Action: Board Member White made a motion, seconded by Board Member Ulmer,to approve the minutes from the May 19,2014 meeting. A vote was taken and passed 5-0. 2. Consider and act upon parkland dedication for Kreymer Meadow. Douglas Properties will be making a presentation. Board Action: Developer Jim Douglas,with Douglas Properties, addressed the Board on behalf of Kreymer Meadow Development to seek approval for parkland dedication through a combination of land dedication as well as improvements, in lieu of funds. Mr. Douglas advised that the development of Kreymer Meadow,a combination of single family homes and independent/assisted care complex, is proposing four tracts; 149 lots on 44.13 acres,42 lots on 9.61 acres,an 80 unit independent living facility and a 60 unit assisted living facility.A fifth tract will be developed by the Kreymer Family and is not included in the discussed dedication. Mr. Douglas proposed to dedicate 6.6 acres of parkland located within the single family planned subdivision and to install $373,575 worth of park improvements. This amount of acreage required to dedicate is 9.55 acres or fees of$494,000.00. This proposal includes engineering costs and clearing, very similar to the Kreymer Estates and Lewis Ranch approach,both developed by Douglas Properties. All park areas dedicated to the City of Wylie will be accessible to the public, initially maintained by the developer and eventually maintained by the Home Owners Association(HOA). Mr. Douglas explained that parkland is located in the assisted living areas of the neighborhood and its trail will connect to the sidewalks on Stone Road. Workout stations will be included in the amenities as well as a pavilion,trail, city park benches,picnic tables and trash receptacles. Clearing and underbrush will be done by hand to avoid losing existing trees, and all parkland will be sodded or seeded and irrigated at the expense of the Developer and eventually the HOA. Citizen, David White, of 2013 Fairway View Lane, Wylie,Texas addressed Mr.Douglas inquiring on plans to add a water fountain somewhere in the park/pavilion area. Mr. Douglas advised that plumbing would be stubbed out likely in the pavilion area for a potential water fountain. Mr. Douglas advised the Board that the assisted living and independent living facility units are being developed by a different company,and to date their plans have not yet been made available to Douglas Development.The assisted and independent living developer will be responsible for building the sidewalk along Stone Road. Mr. Douglas advised that the eight foot wide trail will connect to the assisted living buildings leading into the other areas of the complex as well as tie into the sidewalk along Stone Road. Board Member Chesnut questioned Mr. Douglas on plans for the complex trail being planned at an eight foot width throughout,as opposed to the Municipal Complex Trail width plans at a 12 foot width and expressed concerns as to how the eight foot development trail would tie into the wider Master Trails Plan. Superintendent Diaz responded that an eight foot width is the standard for a neighborhood trail and width is based on the surrounding area and amount of usage anticipated. Mr. Douglas agreed and added that it is typically easier to manipulate around existing trees within the development when constructing an eight foot wide trail. Board Member White expressed concerns over the amount of public use the planned workout stations would get as well as the potential of this amenity being wasteful spending. Superintendent Diaz explained that workout stations being added to park amenities is a new and growing trend which has thus far shown to be well utilized within their communities. Kreymer Estates has workout stations planned in their community,and will be a good test for staff to observe the potential use by citizens. Mr.Douglas advised that the area of common ground wherein the workout station amenities will be constructed,will be safe and in consideration for use by elderly residents,although it has not yet been determined if the stations will be spread out throughout the trail or clustered in one main area. The developer intends to work closely with City staff in determining exact locations of all of the development's planned amenities. Board Member Harris inquired on the possibility for the existing trees,currently located in the development of track one,to be relocated by a contact/vendor who was said he could do so as trade and at no charge,moving them to an area within the City of Wylie parks. Mr.Douglas explained that this process of relocation can be very difficult due to the varying grades;however,he has no issue with the idea of tree relocation during any of the phases and that the City is welcome to access the trees planned for removal. Mr. Douglas did recommend a trim up of any selected trees prior to transplanting them and to do so during the fall months. Board Member White asked if the City currently has a Tree Mitigation Plan,and Superintendent Diaz responded that the Planning and Zoning Department has an ordinance in place to address trees on developed private property. Board Member Harris made a motion,seconded by Board Member Ulmer,to approve the parkland dedication for Kreymer Meadow. A vote was taken and passed 5-1. Board Member Chesnut voted against the dedication. DISCUSSION ITEMS • Municipal Complex Trail project update. Superintendent Diaz updated the Board on the recent development that the Wylie Municipal Complex Trail project will be completed in only one phase,as opposed to three phases. Staff gained approval from City Manager,Mindy Manson,to allow the Parks Division to utilize a portion of the sidewalk bond funds for initial expenditures. These bond funds will then be paid back as grant reimbursements are received. Superintendent Diaz stated that staff is currently awaiting bid documents to be completed,as well as the "Notice to Proceed with Construction"from the Texas Parks and Wildlife Department. Staff is meeting with the architect within the week to finalize plans and then the project should go out for bid within the next month. Board Chairman Rose inquired on additional bond money available to fund other projects,to which Superintendent Diaz advised that this particular bond money was only approved for use toward the Municipal Complex Trail project. Staff anticipates future Acquisition and Improvement fund revenue to eventually allow us to proceed on future park projects. Minutes June 9, 2014 Wylie Parks and Recreation Board Meeting Page 2 • Subcommittee for futures projects. Superintendent Diaz stated that the subcommittee idea was implemented in order to allow three or four committee members to meet with staff and review the current Open Space Master Plan,evaluate recommended projects,as well as upcoming projects,and then present those recommendations to the Parks and Recreation Board meetings. Board Chairman Rose explained that the discussion will center around finding locations for future projects,anticipated costs in relation to, as well as how to obtain those funds necessary in order to proceed(i.e., future bonds,grants,etc.) Board Member Harris, Board Member Chesnut,Board Member Rose and citizen/potential upcoming Board Member,David White,all four agreed to serve on the new subcommittee. They agreed that the first subcommittee meeting would be planned for June 18,2014 at 6:30 p.m. in the City of Wylie staff conference room located in the Public Services/Parks and Recreation Department. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board Member Harris. A vote was taken and passed 6-0. The meeting was adjourned at 7:25 p.m. ATTEST: Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes June 9, 2014 Wylie Parks and Recreation Board Meeting Page 3