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06-19-2014 (Public Arts Advisory) Minutes Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting June 19, 2014— 6:30 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:38 pm by Vice Chairman Lynn Grimes. Board members present included: Gaynell Reed, Britt Volker, and Lisa Green. Board member DeeAnn Ross, Anne Hiney and Susan Spurgin were absent. Russell Ratterree, Wylie High School Jazz Band Director and new board member Kathy Spillyards were also present. PAAB liaison Ehrlich reported that Spillyards would take her seat on the board in July. Staff present included Carole Ehrlich. DISCUSSION ITEMS • Discussion regarding the 2015 Wylie JazzArts Festival and setting a date for the event. (Anne Hiney, Chair) Staff/Board Discussion PAAB liaison Ehrlich reported that the first year event vendors and bands had been surveyed. She explained that the survey results showed good reviews of the event including music, activities offered and vendor satisfaction. Britt Volker noted that a few vendors were not happy with their assigned booths and felt some booths did not receive the traffic. He suggested moving the event to the front of the building or combining a portion in front and in back. Russell Ratterree, WISD Jazz Band instructor commented that he was already receiving calls from schools asking to return in 2015 and new inquiries about next year's event. He was asked by the board to review possible dates that could be approved for the 2015 event. Mr. Ratterree replied that April 25, 2015 and the first Saturday in May would both be good dates to hold the event. Mr. Ratterree also asked that some reimbursement be given to him for the day of the event to schedule and work the entire event. Board members thanked Mr. Ratterree and presented him with a card and gift card in appreciation for his involvement in this year's event. • Discussion and Update regarding the 2014 Bluegrass on Ballard. (C. Ehrlich, PAAB Liaison) June 19,2014 Wylie Public Arts Advisory Special Board Meeting Minutes Page 12 Staff Report PAAB liaison Ehrlich gave an update to the board regarding applications received for the Bluegrass on Ballard Event. She reported 39 booths had currently signed up. She explained that the booths were a variety of foods, unique items and hand crafted items. She noted that staff would continue to accept application through the next week and a half. REGULAR AGENDA 1. Consider, and act upon, approval of the Public Arts Advisory Board minutes from the May 15, 2014 Regular meeting. (C. Ehrlich, PAAB Liaison) Board Action A motion was made by board member Green, seconded by board member Volker to approve the May 15, 2014 minutes as presented. A vote was taken and the motion passed 4-0 with board members Spurgin, Ross and Hiney absent. 2. Consider, and act upon, a recommendation to the Wylie City Council to approve a contract between Sid Henderson and the City of Wylie, not to exceed $41,320, to commission the final art design for the Public Safety Building art project. (C. Ehrlich, PAAB Liaison) Staff/Board Discussion PAAB liaison Ehrlich addressed the board stating that the Public Art Advisory Board approved artist Sid Henderson to create and complete a final design for the Public Safety Building. Funds for the project will be budgeted from the Public Art Fund to commission the sculpture. Base construction will be funded by the City. PAAB created a committee including board members Anne Hiney, Gaynell Reed, Lisa Green, and staff members Police Chief John Duscio and Fire Chief Randy Corbin to oversee the design submission by artist Henderson for the art project. Artist Sid Henderson was available by Skype. Ehrlich noted the cost for the sculpture had risen from the original $30,000 to $41,320 due to separating the two figures almost completely and increasing the height to 6 feet. Ehrlich also noted the final cost included insurance from the artist, shipping and installation on site. Once the six foot sculpture was completed in clay, the committee and board could review the design to insure it was exactly what the bronze figures would be prior to the artist sending the figures to the foundry for bronzing. Board members spoke with Mr. Henderson via Skype and asked when the project might complete. Mr. Henderson replied the final installation was scheduled for some time in late January, early February of 2015. He noted the foundry was agreeable to storing the sculpture, once completed, until the base and site was fully prepared for installation. The storage would be at no cost. Board Action A motion was made by board member Volker, seconded by board member Reed to approve and recommend to the Wylie City Council a contract between Sid Henderson and the City of June 19,2014 Wylie Public Arts Advisory Special Board Meeting Minutes P a e 13 Wylie, not to exceed $41,320 to commission the final art design for the Public Safety Building art project. A vote was taken and the motion passed 4-0 with board members Spurgin, Ross and Hiney absent. 3. Consider, and act upon, setting a date for the 2015 Wylie JazzArts Fest. (C. Ehrlich, PAAB Liaison) Board Action A motion was made by board member Volker, seconded by board member Green to select April 25, 2015 as the date for the 2015 JazzArts Fest. A vote was taken and the motion passed 4-0 with board members Spurgin, Ross, and Hiney absent. ADJOURNMENT Board Action A motion was made by board member Volker, seconded by board member Reed to adjourn the meeting at 7:40 p.m. A vote was taken and the motion passed 4-0 with board members Spurgin, Ross and Hiney absent. Anne Hiney, Chair Caro Ehrlich, Se retary