01-23-1995 (Parks & Recreation 4B) Agenda Packet 'E`w�
CITY OF WYLIE
Agenda
Wylie Parks & Recreation Facilities Development Corp.
City Council Conference Room - Municipal Complex
2000 SH 78N
Monday, January 23, 1995
7:30 PM
Order of Business
I. Board Orientation and Swearing In
II. Adoption of Corporation By-Laws.
III. Election of Officers.
IV. Authorization of Funding for FY95 Immediate Needs Project
List.
V. Adjournment
"17(4
Posted iday, 1.20.95 at 4:00 PM
WYLIE PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION
Agenda Communication for January 23, 1995
Item #2 - Resolution Adopting Bylaws for the Wylie Parks and Recreation Facilities
Corporation
ISSUE
The purpose of this item is to consider approval of a resolution adopting Bylaws for the Wylie
Parks and Recreation Facilities Development Corporation.
BACKGROUND
The City Council approved adoption of Bylaws for the Wylie Parks and Recreation Facilities
Development Corporation on September 13, 1994. The Agenda Communication prepared for the
City Council's consideration of the issue is included as an attachment.
FINANCIAL CONSIDERATIONS
N/A
LEGAL CONSIDERATIONS
The Corporation Bylaws have been structured within the framework of the Development
Corporation Act of 1979, Section 4B (2). The Bylaws and Articles of Incorporation can only be
amended with the approval of the Wyile City Council.
STAFF RECOMMENDATION
N/A
ATTACHMENTS
Wylie City Council Agenda Communication for September 13, 1994, Item #5.
Submitted By Approved By
RESOLUTION 95 -
A RESOLUTION OF THE WYLIE PARKS AND RECREATION FACILITIES
DEVELOPMENT CORPORATION OF THE CITY OF WYLIE, TEXAS, APPROVING
BYLAWS FOR THE WYLIE PARKS AND RECREATION FACILITIES DEVELOPMENT
CORPORATION
WHEREAS, the City Council has previously authorized the creation of the Wylie Parks
and Recreation Facilities Development Corporation under the authority of Section 4B Art. 5190.6
Vernon's Annotated Civil Statutes (the Act); and,
WHEREAS, pursuant to such authority the Wylie Parks and Recreation Facilities
Development Corporation was duly incorporated by virtue of having Articles of Incorporation
filed with the Secreatary of State's Office on the 17th day of June, 1994; and,
WHEREAS, a set of Bylaws, prepared in accordance with the Act, was approved by the
City Council on the 13th day of September, 1994; and,
NOW, THEREFORE BE IT RESOLVED BY THE WYLIE PARKS AND
RECREATION FACILITIES DEVELOPMENT CORPORATION OF THE CITY OF
WYLIE, TEXAS, that the Bylaws for the Wylie Parks and Recreation Facilities Development
Corporation, in the precise form and text as set forth in Schedule A (which is attached) be, and
they hereby are, approved pursuant to Section 13 of Article 5190.6 of Vernon's Annotated Civil
Statutes.
BE IT FURTHER RESOLVED that a certified copy of this Resolution, including a
complete copy of Schedule A, will be kept by the secretary of the Parks Corporation for
retention in the official corporate records of said corporation.
DULY PASSED AND APPROVED by the Wylie Parks and Recreation Facilities
Development Corporation this 23rd day of January, 1995.
By:
James D. Swartz
Chair
ATTEST:
Mary Nichols
Wylie City council
Agenda Communication for September 13, 1994
•
Discuss and Consider Approval of a Resolution Adopting Bylaws for the Park
and Recreation Facilities Development Corporation
ISSUE
The purpose of this item is to approve adoption of Bylaws for the Wylie Park and Recreation Facilities
Development Corporation
BACKGROUND
A Work Session was held on July 12 to discuss the development of the corporation's bylaws. The focus on
much discussion during the Worksession was the appropriate role of the corporation. Staff presented a
recommendation on this issue that was based on discussions with several cities that have adopted the 4B sales
tax and have experiences with a functioning corporation board of directors. The important lesson learned from
these cities is that the corporation's function should not duplicate the advisory role of present city council
appointed boards. Doing so can create confusion and competing interests. The conclusion reached during the
WorkSession was that there is no practical need to create a separate, independent group that would serve as
another Library Board or Park and Recreation Board to advise the city council on like matters.
City Council supported the recommendation that the existing. Park and Recreation Board and Library Board
continue to serve in their advisory role to the city council Each Board's responsibilities would be broadened to
include recommendation regarding the expenditure of the 4B sales tax funds. Based on funding priorities
established by the City Council, a Multi-Year Capital Improvements Program. Multi-Year Financial Plan.
Annual Program of Work and Annual Budget will be developed. These would be submitted to the City Coun, .
for consideration. The Capital Improvements Program will be reviewed by the City Advisory Board's
responsible for the projects, and their recommendations will be made to the City Council. It is during the
development process and approval of the Capital Improvements Program by the City Advisory Boards and the
City Council that input from various interest groups. including senior citizens and any others, is most
appropriate. The public's views should be well known before the City Council has considered the issues and
forwarded the programs to the Corporation Board for approval and implementation.
If approved by the City Council, the role of the Wylie Park and Recreation Facilities Development Corporation
(PRF) would then be to AUTHORIZE the expenditure of funds in the amounts and for the purposes set forth in
the duly adopted budget. Attachment A highlights the Policy Guidelines proposed for the PRF. The proposed
Bylaws establishes functions for city staff as officers in the corporation who will prepare the Capital
Improvements Program, Multi-Year Financial Plan. and annual Corporation Budget.
There was discussion during the Worksession regarding the composition of the Corporation Board. The
pro osed Bylaws e abl. s that the Board will consist of four City Council members and thre
4ikt,
Submitted By Ap ed By
Citizenmembers. The Citizenmember appointees will include at least one member from the Park and Recreation
Board, and one from the Library Board. There were opinions expressed that the Board should include a senior
citizens representative.
It is suggested that the more relevant issue is whether the senior citizen's interests are represented on the City's
Advisory Boards. It is during the development process and approval of the Capital Improvements Program by
the City Advisory Boards and the City Council that input from various interest groups, including senior citizens
and any others, is most appropriate.
FINANCIAL CONSIDERATIONS
A FY 1995 Corporation Budget will be presented for City Council consideration in December. As part of the
City's FY 1995 Budget, a budget representing expected Corporation revenues will be adopted. Sales Tax
revenues are forecasted to be approximately $250,000 in FY 1995.
Meetings will be scheduled during the next two months with the City Council, Park and Recreation Board, and
Library Board to develop specific spending priorities. These priorities will be the basis for development of the
Corporation Budget, Capital Improvements Plan and Annual Program of Work.
LEGAL CONSIDERATIONS
The City Council approved by resolution the Articles of Incorporation for the Wylie Park and Recreation
Facilities Development Corporation on June 14, 1994. The corporation is being formed (under Art. 5190.6 4B
of VACS) as a result of the January 1994 Election to receive and administer the one-half cent sales tax
authorized by the election.
BOARD/COM IISSION RECOMMENDATION
No formal actions were required from a city board or commission.
STAFF RECONLMLE_NDATION
It is recommended that the City Council approve adoption of the Wylie Park and Recreation Facilities
Development Corporation Bylaws
ATTACHNLENTS
Proposed Wylie Park and Recreation Facilities Development Corporation Bylaws
Bylaws Highlights - Policy Guidelines and Functions
ATTACHMENT B
WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION
POLICY GUIDELINES AND FUNCTIONS
The Corporation Bylaws have been structured within the framework of the Development Corporation Act of
1979, Section 4B (2).
The Bylaws and Articles of Incorporation can only be amended with the approval of the City Council.
The Corporation Board will consist of four City Councilmembers and three Citizenmembers. At least one of the
Citizenmembers must be appointed from the Park and Recreation Board, and one from the Library Board.
The Corporation Board will chose from among it's members a Chairman of the Board and a Vice Chairman.
The Corporation Board will receive its direction from the City Council. All recommendations originating at the
staff level will go through the City Manager's Office and then to the City Advisory Boards and City Council for
action before they are forwarded to the Corporation Board for approval.
The Corporation will interact with staff through the City Manager's Office (President and Vice-President).
The Park, Recreation and Library Capital Improvements Program (CIP) will be reviewed and updated annually
and will act as the work program for the Corporation Board. The Program will be reviewed by the City
Advisory Boards responsible for the projects, and their recommendations will be made to the City Council. It is
during the development process that input from various citizen interest groups is most appropriate. The City
Council will approve the CIP and forward it to the Corporation Board for implementation.
The President will submit for City Council approval a Multi-Year Financial Plan that will serve as a guide to
the Corporation Board for the issuance of debt and the funding of approved projects. The City Council will
approve all bond sales, and the primary_ responsibility of the Corporation Board will be to issue debt and
authorize funding for projects.
Project costs contained in the CIP shall include construction. materials & supplies, personnel, and indirect
overhead charges.
By September 30th of each year, the Board will adopt an annual Corporation Budget that has been approved b\
the City Council.
All new program fees derived from the funded projects will be applied to the maintenance and operations of the
projects that generated the funds.
RESOLUTION 94 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
APPROVING THE INITIAL BYLAWS FOR THE WYLIE PARK AND RECREATION
FACILITIES DEVELOPMENT CORPORATION
WHEREAS, the City Council has heretofore authorized the
creation of the Wylie Park and Recreation Facilities Development
Corporation (Parks Corporation) under the authority of Section 4B
Art. 5190.6 Vernon's Annotated Civil Statutes (the Act) ; and,
WHEREAS, pursuant to such authority the Wylie Park and
Recreation Facilities Development Corporation was duly incorporated
by virtue of having articles of Incorporation filed with the
Secretary of State's office on the 17th day of June, 1994; and,
WHEREAS, a proposed set of the initial By-laws, prepared in
accordance with the Act, has been submitted to the City Council for
their approval pursuant to Section 13 of the Act; and,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, that the initial By-laws for the Wylie Parks and
Recreation Facilities Development Corporation, in the precise form
and text as set forth in Schedule A (which is attached hereto and
fully incorporated herein by reference) be, and they hereby are,
approved pursuant to Section 13 of Article 5190 .6 of Vernon's
Annotated Civil Statutes.
BE IT FURTHER RESOLVED that the City Secretary shall provide
a certified copy of this Resolution, including a complete copy of
said Schedule A, to the secretary of the Parks Corporation for
retention in the official corporate records of said corporation.
DULY PASSED AND APPROVED by the Wylie City Council this 13th
day of September, 1994 .
By
James D. Swartz
Mayor
ATTEST:
Mary Nichols
WYLIE PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION
Agenda Communication for January 23, 1995
Item #4 - Resolution Authorizing 4B Sales Tax Funding For the Immediate Need Projects List
Approved by the City Council and Recommended by the Library, and Park and Recreation
Boards.
ISSUE
The purpose of this item is to consider approval of a resolution authorizing 4B Sales Tax funding
for the Immediate Need Projects List approved by the City Council and recommended by the
Library, and Park and Recreation Boards.
BACKGROUND
The City Council approved a resolution accepting recommendations from the Library, and Parks
and Recreation Boards on December 13, 1994. The Agenda Communication prepared for the
City Council's consideration of the issue is included as an attachment.
FINANCIAL CONSIDERATIONS
A Statement of Revenues and Expenditures is included as an attachment. Total available
resources are $301,980. The total expenditures proposed for authorization are $292,225
($287,600 project cost and $4,625 in interest payments).
Projects totaling approximately $202,000 need to be completed during the next two months. This
takes advantage of the situation in which no organized sports are taking place at Community Park
during the months of December, January, and February. The 4B funds have not accumulated to
that level. It is recommended that the 4B Corporation borrow $200,000 from the General Fund.
The terms and conditions of the loan would be that all sales taxes collected would go towards
retiring that loan, including interest and principle. The interest charged would be 6.13% or the
amount equal to the average yield earned on the city's short-term investments.
LEGAL CONSIDERATIONS
The Corporation Bylaws have been structured within the framework of the Development
Corporation Act of 1979, Section 4B (2). The Wylie Parks and Recreation Facilities Corporation
must authorize all expenditures.
STAFF RECOMMENDATION
N/A
ATTACHMENTS
Wylie City Council Agenda Communication for December 13, 1994, Item #14.
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.vat, i
Submit ed By Approved By
RESOLUTION NO. 95 -
A RESOLUTION OF THE CITY COUNCIL OF WYLIE, TEXAS, ADOPTING A
PROJECT LIST OF PARKS AND LIBRARY IMMEDIATE NEEDS FOR SUBMISSION
TO THE WYLIE PARKS AND RECREATION FACILITIES DEVELOPMENT
CORPORATION FOR FUNDING AUTHORIZATION IN FY95.
WHEREAS, the City Council, through its adoption of the Bylaws for the Wylie Parks and
Recreation Facilities Development Corporation, established advisory roles for the Library and
Parks and Recreation boards; and,
WHEREAS, each Board's role would be to make specific recommendations on which projects
and programs should be considered for 4B sales tax funding; and,
WHEREAS, based on these recommendations, the City Council adopted the final project list of
parks, recreation, and library related projects for submission to the Wylie Parks and Recreation
Facilities Development Corporation (WPRF) for funding authorization; and
NOW, THEREFORE BE IT RESOLVED by the Wylie Parks & Recreation Facilities
Development Corporation that funding is authorized for the following projects, with an estimated
total cost of $292,225.
UTILITY POLE - OVERHEAD TRANSMISSION WIRES
RELOCATION $56,000
LAND ACQUISITION - FUTURE ATHLETIC FIELD COMPLEX $60,000
PARK MASTER PLAN - COMPREHENSIVE NEEDS ANALYSIS
AND FACILITIES UTILIZATION STUDY $25,000
SCHOOL PROPERTY UTILIZATION - Three Soccer Fields
Three Baseball fields $6,600
ATHLETIC FIELD LIGHTING - ROWELL FIELD $80,000
ASPHALT RESURFACING - THOMAS DRIVE, PARK ROAD
AND PARKING LOT $50,000
LIBRARY SECURITY SYSTEM $10,000
$200,000 GENERAL FUND LOAN - INTEREST $4,625
8 MONTHS 6.13% INTEREST
$25,578 MONTHLY - $204,625 TOTAL
TOTAL COST $292,225
DULY PASSED AND APPROVED by the Parks and Recreation Facilities Development
Corporation on this the 23rd day of January 1995.
APPROVED
ATTEST
4B TAX CORPORATION
STATEMENT OF REVENUES AND EXPENDITURES
PROPOSED
BUDGET ESTIMATED BUDGET
1993-94 1993-94 1994-95
BEGINNING FUND BALANCE $0 $0 $39,980
REVENUES:
Sales Tax 0 39,980 260,000
Interest Income 0 0 2,000
TOTAL REVENUES 0 39,980 262,000
TOTAL AVAILABLE RESOURCES 0 39,980 301,980
EXPENDITURES:
Interest Expense 0 0 4,625
Maintenance-Lighting 0 0 56,000
Special Services 0 0 25,000
Capital Outlay:
Land Purchase 0 0 60,000
Land Betterment 0 0 6,600
Streets & Alleys 0 0 50,000
Lighting Systems 0 0 80,000
Equipment 0 0 10:000
TOTAL EXPENDITURES 0 0 292,225
ENDING FUND BALANCE $0 $39,980 $9,755