10-13-2014 (Parks & Recreation) Minutes CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday,October 13,2014-6:30 p.m.
Wylie Municipal Complex-Council Chambers
300 Country Club Road,Building 100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:31 p.m.with Board Member Chesnut,Board Member Harris
and Board Member Kinser present. Board Member Jones arrived to the meeting at 6:42 p.m.,and Board Member
Ulmer and Board Member White were both absent from the meeting.
Staff members present: Parks Manager,Shohn Rodgers and Parks Board Secretary,Janet Hawkes.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the September 8, 2014
meeting.
Board Action:
Board Member Harris made a motion,seconded by Board Member Kinser,to approve the minutes from
the September 8,2014 meeting. A vote was taken and passed 4-0.
2. Consider and act upon a vendor application from the Wylie East Color Guard for
a fundraiser at the Bart Peddicord Community Center on December 13, 2014.
Board Action:
Parks Manager Rodgers informed the Board that the Wylie East High School Color Guard is requesting
their annual"Breakfast with Santa"fundraising event on December 13,2014 from 7:00am to 1:00pm at
the Bart Peddicord Community Center. They will be offering an all-you-can-eat pancake breakfast along
with story time and pictures with Santa. Board Member Kinser made a motion,seconded by Board
Member Harris,to approve the vendor application for the Wylie East Color Guard fundraiser event at the
Bart Peddicord Community Center on December 13,2014. A vote was taken and passed 5-0.
3. Consider and act upon the request from the Parks Division to remove a large
Cedar Elm tree from Creekside Estates Park.
Board Action:
Parks Manager Rodgers advised that the Creekside Estates Homeowner's Association approached the
Parks Division with a concern about a large tree in the southwest corner of the park,along the creek.
Erosion has exposed a large portion of the tree's root system and residents are concerned that if the tree
were to fall,it would land on an adjacent homeowner's property,damaging playground equipment
located in their yard. The Parks Division feels that the tree doesn't present a potential hazard;however,
requests permission from the Parks and Recreation Board,who also serve as the City's Tree Advisory
Board,to have this tree removed by a qualified contractor. Parks Manger Rodgers advised that a bid
from Aborilogical Services,Inc. came in at$1,055 to remove the tree. Board Member Chesnut
questioned if the tree could be replanted,but Parks Manager Rodgers advised that it was much too large
to do so. Board Chairman Rose said that he and other Board Members were able to see the tree in
question at the Parks Board Tour the week prior,and he expressed concern about the nearby unstable tree
located across from the creek near the homeowner's property and the possible expectation for the City to
remove that one as well. Parks Manger Rodgers advised he would communicate with the HOA in
clarifying that the City will not take on the responsibility for that tree if removal was necessary.
Board Member Chesnut made a motion,seconded by Board Member Kinser,to approve the removal of a
large Cedar Elm tree from the Creekside Estates Park. A vote was taken and passed 5-0.
4. Consider and act upon a request from the Parks Division to allow a contractor to
perform minor trimming and pruning on the large Pecan tree at the Municipal
Complex.
Board Action:
Parks Manager Rodgers explained the necessity for minor trimming and pruning to the large pecan tree
located along Country Club Road at the City of Wylie Municipal Complex. The trimming would remove
some of the heavier hanging tree branches,removing dead wood and thinning out the interior of the
canopy to promote the tree's overall health. Aborilogical Services,Inc.quoted$425 to perform this
work.
Board Member Harris made a motion,seconded by Board Member Chesnut,to approve the request to
have a contractor perform minor trimming and pruning on the large Pecan tree at the Municipal
Complex. A vote was taken and passed 5-0.
DISCUSSION ITEMS
• Subcommittee update from October 8,2014 meeting.
Board Member Chesnut addressed the Board with a recap of the October 8,2014 subcommittee meeting.
He stated that the subcommittee members plan to send Superintendent Diaz and Parks Manager Rodgers
their list of prioritized parks items needing improvement. Board Member Chesnut advised that a list of
these prioritized ideas will be ready for presentation at the next Parks and Recreation Board meeting in
November.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board
Member Jones. A vote was taken and passed 5-0. The meeting was adjourned at 6:52 p.m.
ATTEST: Gt
Janet Haw es�Board Secretary Matt Rose, Parks Board Chairman
Minutes October 13, 2014
Wylie Parks and Recreation Board Meeting
Page 2