Loading...
11-10-2014 (Parks & Recreation) Minutes CITY O F WYLIE Parks and Recreation Board Meeting Minutes Monday, November 10,2014-6:30 p.m. Wylie Municipal Complex-Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Ulmer,Board Member Chesnut,Board Member White,Board Member Harris,Board Member Jones and Board Member Kinser. Board Member Jones left the meeting at 7:51 p.m. Staff members present: Parks&Recreation Superintendent,Robert Diaz and Parks Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the October 13, 2014 meeting. Board Action: Board Member Harris made a motion,seconded by Board Member Jones,to approve the minutes from the October 13,2014 meeting. A vote was taken and passed 7-0. DISCUSSION ITEMS • Subcommittee recommendations for future Parks Acquisition and Improvement Fund projects. Superintendent Diaz advised the Board that the Parks Acquisition and Improvement(A&I)Fund is typically a fund that is budgeted as part of the regular budget process.The 2014/2015 Fiscal Year began on October 1,2014 and continues through September 30,2015. The fees for the upcoming Creekside Apartment Development are$800 per unit and those fees are required to be paid prior to issuance of the project's certificate of occupancy. He stated that staff will pursue obtaining a target date for completion from the developer and provide that information at a subsequent meeting. The phase two addition of the Wooded Creek development, located off Lakefield Dr.just west of the Parkside Development, includes fees totaling approximately$30,000 as well as the dedication of a trail connection. The Alanis Crossing developer has already paid the parkland dedication fees owed,totaling$159,000. An additional$150,000 is expected after the completion of Alanis's second phase. Although it is possible in Fiscal Year 2014/2015, $88,000 in development fees for the Covington Estates Phase One development is expected to be paid in Fiscal Year 2015/2016. Westgate Townhomes Development,which is a planned development of ten acres,located south of Chili's on Westgate Way,will owe the City$156,000 in development fees. Those fees are expected in Fiscal Year 2015/2016. The Mansions at Wylie Seniors apartment complex located in the City's southwest area just behind the Target,will have development fees of$256,000,and those fees are expected to be paid in Fiscal Year 2015/2016. Developers for the Dominion of Pleasant Valley and Kremer Estates Phase Two offered land dedications and improvements in lieu of fees so no funds will be received from either of those developments. Subcommittee members met in October and November and individually turned in a ranked list of park priority preferences. It was agreed that the priority of future potential projects should first be to designate$75,000 toward the installation of baseball area bleacher covers in Community Park. Superintendent Diaz stated that a meeting is set up for next week with the Wylie Baseball/Softball Association(WBSA)to see if they have any funds allocated to assist with the purchase of bleacher covers. After discussions with the WSBA Board,a recommendation to the City Council from the Parks and Recreation Board would be necessary in order to allocate funds to the Community Park bleacher cover project. Subcommittee members concluded that the second project priority should involve the Wylie Municipal Complex Trail by adding a six foot concrete connector from the Complex Trail to the Smith Library parking lot and to add enhancements to the old FM1378 road bridge. A finalized project priority recommendation list from the sub-committee will be brought back to the Parks and Recreation Board at the March 2015 meeting for review and recommendations prior to the start of the 2015/2016 Fiscal Year budget process. Board Chairman Rose stated that the construction of additional spaces in the parking lot at Pirate Stadium adjacent to Founders Park is estimated to cost an approximate$250,000. Several Board Members agreed this parking lot is very much shared between park users and Pirate Stadium spectators, and they supported the idea of the City approaching the Wylie Independent School District(WISD) and asking them to participate in any future expansion projects. Superintended Diaz updated the Board on the Municipal Trail Project progress. He stated that the trail contractor,North Rock Construction,has installed silt fence,taken core sampling and began grading of the trail with minimal disturbance to the existing trees. Concrete is anticipated to be poured in just a couple of weeks in the eastern meadow area off of Brown Street. Superintended Diaz explained that Sidewalk Bond money is being transferred into the Municipal Trail Project account in order to pay the contractor's invoices,and staff will in turn request reimbursement from the County to replace the borrowed Sidewalk Bond money. He also said that part of the$10,000 tree allowance was saved due to fewer trees needing removal near the planned trail;therefore,some of the saved$10,000 could possibly be used for the upgrades on the old FM1378 bridge. Board Member Harris addressed the need for playground improvements at the Olde City Park and suggested the Parks and Recreation Board consider pursuing a vendor to spearhead a fundraiser to raise needed funds for the project,as was done in the funding of the Pirates Cove Playground a few years ago. Some organizations to consider approaching would be the Downtown Merchants Association,Blackland Prairie,American Legion and Rotary Club. The Board took a verbal poll and all agreed with Board Member Harris's suggestion to pursue a vendor who will sponsor fundraising for Olde City Park improvements. Superintendent Diaz agreed to obtain clarification whether pursuing this idea is acceptable for the Parks Board to do. He also noted that the Parks Board would need to provide conceptual playground ideas and plans to the vendor prior to the launching of a fundraising event. • Review of the Wylie Recreation Center Operations Budget Assessment Report. Superintendent Diaz noted that the Wylie Recreation Center's four year anniversary is approaching this February 2015. A consultant advised staff to revisit operational and fee related details every two years, Minutes November 10, 2014 Wylie Parks and Recreation Board Meeting Page 2 thus Ballard*King was contracted to do an assessment for the Wylie Recreation Center and met with staff in the summer of 2014 to review their findings and recommendations. Ballard*King's assessment was then presented to the City Council during the September 23,2014 meeting. The City Council provided staff with direction on the primary areas of focus and priorities they wanted for staff to pursue. City Council asked staff to make two lists from the recommended items on the Assessment Report: one list of"want-to-do"items and one list of"can-do" items. Superintendent Diaz presented the Board with a slideshow highlighting Ballard and King's recommendations for the Recreation Center. • Forming a sub-committee to review the Wylie Recreation Center Operations Budget Assessment Report. Superintendent Diaz requested two,preferably three,Board Members form a sub-committee who will meet with him monthly,for approximately four months, and review the Wylie Recreation Center's Operations Budget Assessment Report. Board Chairman Rose and Board Member Kinser agreed to serve on this new sub-committee. Superintendent Diaz agreed to contact Board Member Jones,who left the meeting early,and ask him to serve on the sub-committee as the third member. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Harris and seconded by Board Member Chesnut. A vote was taken and passed 6-0. The meeting was adjourned at 7:58 p.m. ATTEST: gr Janet Hawkes,Parks Board Secretary MatRose,Parks Board Chairman Minutes November 10, 2014 Wylie Parks and Recreation Board Meeting Page 3