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02-25-2002 (Parks & Recreation) Agenda Packet PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, February 25, 2002 6:30 P.M. City Council Conference Room Municipal Complex, 2000 Highway 78 North CALL TO ORDER CITIZEN PARTICIPATION APPROVAL OF MINUTES: 1. January 28, 2002. ACTION ITEMS: 2. Discuss and consider establishing the Parks and Recreation Board Bylaws 3. Discuss and consider Athletic Policy Changes for 2002. 4. Discuss and consider the Concept Plan for the Southwest Medical Foundation Development 5. Discuss and consider the Concept Plan for the Southbrook Development DISCUSSION ITEMS: 6. Future Wylie I.S.D. facilities ADJOURNMENT Posted this the Day of , 2002 at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 MINUTES PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, January 28, 2002 6:30 p.m. Council Chambers Conference Room Municipal Complex, 2000 Highway 78 North CALL TO ORDER This meeting was called to order. Those present were Dan Chesnut, Ceca Repasky, Lisa Williams, Greg Zimmerman, Steven Boyd and Anne Hiney. CITIZEN PARTICIPATION N/A APPROVAL OF MINUTES l. A motion to approve the minutes from the November 5 meeting was made by Anne Hiney. Ceca Repasky 2"d the motion. The Board approved unanimously. DISCUSSION ITEM 2. Discuss and consider governing ordinances for the Parks and Recreation Board and an example of bylaws from the Library Board. Greg Zimmerman made a motion to recommend adapting the Library bylaws to the Park and Recreation Board and asked staff to draft the bylaws for board review and approval at the next regular meeting. Stephen Boyd 2"d motion. The Board unanimously approved. 3. Discuss and consider the changes to the Athletic Policy/ordinance for 2002. A motion was made by Stephen Boyd to approve the attached highlighted changes in the policy and ordinance. Ceca Repasky 2nd the motion. The changes will be made by staff and presented at the next regular meeting. ADJOURNMENT The meeting was adjourned at 7:20 p.m. with a motion by Anne Hiney and 2"d by Stephen Boyd. City of Wylie Parks and Recreation Board Bylaws ARTICLE Name As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This body shall be known as the Parks and Recreation Board. ARTICLE II Meetings Section 1. The regular meeting of the Parks and Recreation Board shall be held monthly at the Municipal Complex council conference room, unless the Board determines otherwise. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given to all Board members. Section 3. A majority of the members shall constitute a quorum at all meetings of the Board. Section 4. All questions presented for a vote of the Parks and Recreation Board shall be decided by a simple majority of the quorum, including the vote of the Chair. Section 5. Any member of the Board who misses three consecutive meetings without good cause shall be deemed to have resigned, and the Board will recommend to City Council that a replacement be appointed for the balance of the unexpired term. Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board, in cases to which they are applicable and in which they are not inconsistent with these by-laws. ARTICLE III Officers Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson, and a Secretary. Section 2. Officers shall be elected and take office at the first regular meeting after new Board members have been appointed and sworn in. Section 3. Vacancies in office shall be handled as follows: (a) In the event of resignation or incapacity of the Chair, the Vice-Chair shall become the Chair for the unexpired portion of the term. (b) Vacancies in officers other than the Chair shall be filled for the unexpired term by election from the remaining Parks and Recreation Board Members. Section 4. Duties of the officers shall be as follows: (a) Chair: (i) Preside at all meetings. (ii) Represent the Parks and Recreation Board at public functions. (iii) Appoint special committees. (iv) Assist Parks and Recreation staff in establishing the agenda for each meeting. Agenda items requested by any Board Member will be included. (b) Vice-Chair: (i) Assist the Chair in directing the affairs of the Board and act in the Chair's absence. (c) Secretary: (i) The secretary will be responsible for recording the minutes. 2 (ii) The Assistant Superintendent will be responsible for distributing minutes to the, City Council, Parks and Recreation Board, and City Manager. An official record of attendance will be kept in the minutes. (ii) City staff is currently maintaining the minutes for all Parks and Recreation Board meetings. ARTICLE IV Committees Section 1. Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board. All committees will have at least one Parks and Recreation Board member serving on them. These committees are automatically dissolved upon completion of assignment. Section 2. Progress reports will be given at each Board Meeting and a final report on completion of assignments. 3 ARTICLE V Powers and Duties of Board Members Section 1. Board Members shall: (a) Be appointed by the City Council. (b) Abide by applicable ordinances of the City of Wylie. (c) Act in an advisory capacity to the City Council. City Manager, and Parks and Recreation Staff. (d) Recommend policies to govern the operation and program of the Parks and Recreation Department. (e) Assist in planning and give guidance for expansion of parks and recreation facilities. (f) Assist in interpreting the policies and functions of the Parks and Recreation Department to the public. Encourage in every possible way the development and advancement of the Parks and Recreation Department. ARTICLE VII Amendments Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least ten days prior to such meeting. Such amendment would then be subject to approval by City Council. Issued February 2002 4 Parks and Recreation Advisory Board Agenda Communication for February 25, 2002 Issue Discuss and consider the Concept Plan for Southwest Medical Foundation Development. Background The Concept Plan has been submitted for the Southwest Medical Foundation Development, which is located in the southern portion of the City(off of Pleasant Valley Rd.). The Concept Plan shows approximately 9.37 acres of parkland and open space. With approximately 155 lots in the concept plan the parkland dedication ordinance calls for 2.325 acres of parkland or(155 units x$500) $77,500.00 in fees. Financial Considerations N/A Other Considerations The Comprehensive Plan does reflect parkland dedication(other than floodplain)and green space linkages in this Concept Plan. Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/commission Recommendation The Planning and Zoning Commission and City Council have both approved the zoning for this development. Staff Recommendations This is a zoning concept plan that is in need of input by the Park and Recreation Board regarding all of the Park and Open space options given by the developer. Attachments Concept 4 n P pared by Parks and Recreation Advisory Board Agenda Communication for February 25, 2002 Issue Discuss and consider the Concept Plan for the Southbrook Development. Background The Concept Plan has been submitted for the Southbrook Development, which is located in the south central portion of the City(off of Elm Rd. near the Twin Lakes Subdivision). In order to meet the parkland dedication ordinance requirements of the property the development will need to provide 3.25 acres of parkland or(217 lots x $500) $108,500.00 in fees. Financial Considerations N/A Other Considerations The Comprehensive Plan does reflect parkland dedication(other than floodplain)and green space linkages in this Concept Plan. Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/commission Recommendation The Planning and Zoning Commission has approved the zoning for this area and the City Council will vote on the zoning at the February 26, 2002 meeting. Staff Recommendations This is a zoning concept plan that is in need of input by the Park and Recreation Board regarding all of the Park and Open space options given by the developer. Attachments Concept Plan 7.........:?e, Prepared by TWIN LAKES StUBDIVISION PI I L •wlle) I I II TWIN LAKES SUBDIVISION L_ _J I II yI l NARRN DRIVE .........^1 - CA �IIAS 17. i Iset ♦ I 2p J5 J6 J. JJ J] JI 9%1 29 25 21 26 25 29 23 22 9, -` .I .e J9 Je Jl e1 w..r ............. . w tearer[ e ro xn MS Or ✓. uI eeeralt�. ....�♦ 07.If 9 • .4ALI I .IVO .�wu }s N.w.:w.099✓L I,..•w In Im.S1 .1 CITY•OF nYt.il. 99 I.M.•$on GA..n 1Po 1 4 .mow. yy, TY•O LAND l:AilY N9:1,SUN B•' o,...✓w.0.,c.W c r9.561 _—_ _ _ ---- - ....... 1 / 1 I, w '�Issrr +` t s sS,Y ", _ 1,7.....V•a o•w.v/"Ai,i.fu.t�.- / rt� / t ON.So•SI 1 IZ' � ' \\ 111117:414. 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