02-25-2002 (Parks & Recreation) Agenda Packet PARKS AND RECREATION ADVISORY BOARD AGENDA
Monday, February 25, 2002
6:30 P.M. City Council Conference Room
Municipal Complex, 2000 Highway 78 North
CALL TO ORDER
CITIZEN PARTICIPATION
APPROVAL OF MINUTES:
1. January 28, 2002.
ACTION ITEMS:
2. Discuss and consider establishing the Parks and Recreation Board Bylaws
3. Discuss and consider Athletic Policy Changes for 2002.
4. Discuss and consider the Concept Plan for the Southwest Medical
Foundation Development
5. Discuss and consider the Concept Plan for the Southbrook Development
DISCUSSION ITEMS:
6. Future Wylie I.S.D. facilities
ADJOURNMENT
Posted this the Day of , 2002 at 5:00 p.m.
THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION
OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48
HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR
TDD 442-8170
MINUTES
PARKS AND RECREATION ADVISORY BOARD MINUTES
Monday, January 28, 2002
6:30 p.m. Council Chambers Conference Room
Municipal Complex, 2000 Highway 78 North
CALL TO ORDER
This meeting was called to order. Those present were Dan Chesnut, Ceca Repasky, Lisa
Williams, Greg Zimmerman, Steven Boyd and Anne Hiney.
CITIZEN PARTICIPATION
N/A
APPROVAL OF MINUTES
l. A motion to approve the minutes from the November 5 meeting was made
by Anne Hiney. Ceca Repasky 2"d the motion. The Board approved
unanimously.
DISCUSSION ITEM
2. Discuss and consider governing ordinances for the Parks and Recreation
Board and an example of bylaws from the Library Board.
Greg Zimmerman made a motion to recommend adapting the Library bylaws to the Park
and Recreation Board and asked staff to draft the bylaws for board review and approval
at the next regular meeting. Stephen Boyd 2"d motion. The Board unanimously
approved.
3. Discuss and consider the changes to the Athletic Policy/ordinance for
2002.
A motion was made by Stephen Boyd to approve the attached highlighted changes in the
policy and ordinance. Ceca Repasky 2nd the motion. The changes will be made by staff
and presented at the next regular meeting.
ADJOURNMENT
The meeting was adjourned at 7:20 p.m. with a motion by Anne Hiney and 2"d by
Stephen Boyd.
City of Wylie
Parks and Recreation Board Bylaws
ARTICLE
Name
As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This
body shall be known as the Parks and Recreation Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Parks and Recreation Board shall be held
monthly at the Municipal Complex council conference room, unless the Board
determines otherwise.
Section 2. Special meetings may be called by the Chair or at the call of any two
members of the Board, provided that notice thereof be given to all Board members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the
Board.
Section 4. All questions presented for a vote of the Parks and Recreation Board shall
be decided by a simple majority of the quorum, including the vote of the Chair.
Section 5. Any member of the Board who misses three consecutive meetings
without good cause shall be deemed to have resigned, and the Board will
recommend to City Council that a replacement be appointed for the balance of the
unexpired term.
Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary
procedure of the Board, in cases to which they are applicable and in which they are
not inconsistent with these by-laws.
ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson, and
a Secretary.
Section 2. Officers shall be elected and take office at the first regular meeting after
new Board members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chair, the
Vice-Chair shall become the Chair for the unexpired
portion of the term.
(b) Vacancies in officers other than the Chair shall be filled for the
unexpired term by election from the remaining Parks and
Recreation Board Members.
Section 4. Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings.
(ii) Represent the Parks and Recreation Board at public
functions.
(iii) Appoint special committees.
(iv) Assist Parks and Recreation staff in establishing the
agenda for each meeting. Agenda items requested by any
Board Member will be included.
(b) Vice-Chair:
(i) Assist the Chair in directing the affairs of the Board and act
in the Chair's absence.
(c) Secretary:
(i) The secretary will be responsible for recording the minutes.
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(ii) The Assistant Superintendent will be responsible for
distributing minutes to the, City Council, Parks and
Recreation Board, and City Manager. An official record of
attendance will be kept in the minutes.
(ii) City staff is currently maintaining the minutes for all Parks
and Recreation Board meetings.
ARTICLE IV
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the
consent of the majority of the Board. All committees will have at least one Parks and
Recreation Board member serving on them. These committees are automatically dissolved
upon completion of assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on
completion of assignments.
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ARTICLE V
Powers and Duties of Board Members
Section 1. Board Members shall:
(a) Be appointed by the City Council.
(b) Abide by applicable ordinances of the City of Wylie.
(c) Act in an advisory capacity to the City Council. City Manager, and Parks and
Recreation Staff.
(d) Recommend policies to govern the operation and program of the Parks and
Recreation Department.
(e) Assist in planning and give guidance for expansion of parks and recreation
facilities.
(f) Assist in interpreting the policies and functions of the Parks and Recreation
Department to the public. Encourage in every possible way the development
and advancement of the Parks and Recreation Department.
ARTICLE VII
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting,
provided all members have been notified of the proposed amendments at least ten days prior
to such meeting. Such amendment would then be subject to approval by City Council.
Issued February 2002
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Parks and Recreation Advisory Board Agenda
Communication for February 25, 2002
Issue
Discuss and consider the Concept Plan for Southwest Medical Foundation Development.
Background
The Concept Plan has been submitted for the Southwest Medical Foundation Development,
which is located in the southern portion of the City(off of Pleasant Valley Rd.). The Concept
Plan shows approximately 9.37 acres of parkland and open space. With approximately 155 lots
in the concept plan the parkland dedication ordinance calls for 2.325 acres of parkland or(155
units x$500) $77,500.00 in fees.
Financial Considerations
N/A
Other Considerations
The Comprehensive Plan does reflect parkland dedication(other than floodplain)and green space
linkages in this Concept Plan.
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties
of the Park Board to serve in an advisory capacity to the City Council on the planning and
development of parks and recreation facilities and the regulations governing their use.
Board/commission Recommendation
The Planning and Zoning Commission and City Council have both approved the zoning for this
development.
Staff Recommendations
This is a zoning concept plan that is in need of input by the Park and Recreation Board regarding
all of the Park and Open space options given by the developer.
Attachments
Concept 4 n
P pared by
Parks and Recreation Advisory Board Agenda
Communication for February 25, 2002
Issue
Discuss and consider the Concept Plan for the Southbrook Development.
Background
The Concept Plan has been submitted for the Southbrook Development, which is located in the
south central portion of the City(off of Elm Rd. near the Twin Lakes Subdivision). In order to
meet the parkland dedication ordinance requirements of the property the development will need
to provide 3.25 acres of parkland or(217 lots x $500) $108,500.00 in fees.
Financial Considerations
N/A
Other Considerations
The Comprehensive Plan does reflect parkland dedication(other than floodplain)and green space
linkages in this Concept Plan.
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties
of the Park Board to serve in an advisory capacity to the City Council on the planning and
development of parks and recreation facilities and the regulations governing their use.
Board/commission Recommendation
The Planning and Zoning Commission has approved the zoning for this area and the City Council
will vote on the zoning at the February 26, 2002 meeting.
Staff Recommendations
This is a zoning concept plan that is in need of input by the Park and Recreation Board regarding
all of the Park and Open space options given by the developer.
Attachments
Concept Plan
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