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08-26-2002 (Parks & Recreation) Agenda Packet PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 26, 2002 6:30 P.M. City Council Conference Room Municipal Complex, 2000 Highway 78 North CALL TO ORDER CITIZEN PARTICIPATION Members of the Wylie Youth Soccer Association Board re: "Soccer Fest"request. APPROVAL OF MINUTES 1. July 22, 2002 ACTION ITEMS 2. Discuss and consider request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord Community Center for the Wylie Country Fair, per Section 78-150 in the Code of Ordinances. 3. Discuss and consider request from the Wylie Youth Soccer Association (WYSA) to use Community Park for the WYSA "Soccer Fest", per Section 78-150 in the Code of Ordinances. 4. Discuss and consider the Preliminary Plat for the Southplace Estates Phase V and Phase VI. 5. Discuss and consider a new parks and recreation emblem. DISCUSSION ITEMS 6. Discuss future Parks and Recreation Board sponsorship of projects including construction of an ou • •or wooden playground facility. ADJOURNMENT J 7 /ksthe :pDayo 2002at5:00p.m.THE WYLIE MUNICIPAL COMPLEX IS CHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESI•hD 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 972-442-8100 OR TDD 972-442-8170 Parks and Recreation Advisory Board Agenda Communication for August 26, 2002 Issue Discuss and consider request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the B.P. Community Center for the Wylie Country Fair. Background The City of Wylie, Chamber of Commerce, and the Downtown Merchants Association have been participants in sponsoring the Wylie Country Fair for many years. The City sponsors the main stage/concert areas, prepare Olde City Park/BP Community center for use, and assist in coordination of the entire event. The Chambers' role is set up a games area, find acts for the main stage, and assist in coordination of the entire event. The Downtown Merchants Association oversees the food and arts/crafts vendors at the park and community center. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation N/A Staff Recommendations Staff recommends approval of the request. Attachments Vendor Registration Form Prep ed by Parks and Recreation Advisory Board Agenda Communication for August 26, 2002 Issue Discuss and consider request from the Wylie Youth Soccer Association to use Community Park for the W.Y.S.A. "Soccer Fest." Background The Wylie Youth Soccer Association is requesting to use the Community Park and the pavilion for their"Soccer Fest." This is the second year of this event. The event is used to market soccer to the Wylie community, celebrate the new season, and as a fundraiser for the Wylie Youth Soccer Association. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation N/A Staff Recommendations Staff recommends approval of the request. Attachments Vendor Registration Form P pared by CITY OF WYLIE r-- . Parks&Recreation CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP,ORGANIZATION.INDIVIDUAL,ETC. EVENT INFORMATION Name Wylie Youth Soccer Association Location Community Park Address 701 N. Hwy 78 Date(s) 05-Oct-02 Phone No. 972-429-0761 Start Time 10:00 AM Alternate Phone No. End Time 2:00 PM Contact Person Name Stacy Hicks Number of Individuals Vending Items 4 Address 909 W. Brand#191 Target Audience players and their families Phone No. 972-496-7898 Anticipated Number in Attendance at Event 1000 Alternate Phone No. Specific Items to be Sold Hot Dogs, Chips, Popcorn, Emergency Contact Name Candy Arrington Refreshments^ , 4..5 Address 3204 Waterpark QH �- Phone No. 972-442-4477 ' Q 5 H' 'ed Alternate Phone No. 214-957-5000 Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. Parks and Recreation Advisory Board Agenda Communication for August 26, 2002 Issue Discuss and consider the Preliminary Plat for the Southplace Estates Phase V and Phase VI. Background Following the recommendations from the July 22, 2002 Park and Recreation Board Meeting another Preliminary Plat has been submitted by the developer for the Southplace Estates Phase V and VI, which is located in the south central portion of the City adjacent to Ballard Street just north of the Twin Lakes Subdivision. This Preliminary Plat offers an approximately 3,125 sq. foot piece of parkland dedication on the east side of development next to the west side of Community Park in order to offer access to Community Park for residents of Southplace. In order to meet the parkland dedication ordinance requirements of the property, the development will need to provide 1.14 acres (1.5 acres per 100 lots) of parkland or $39,500 (79 lots x $500) in fees or some combination. The parkland dedication value is approximately $170, thus a balance of $39,330 will be paid in fees. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/Commission Recommendation N/A Staff Recommendations Staff recommends acceptance of the combination of land dedication and fees. Attachments Pre ' • lat f Southplace Estates Phase V and Phase VI. Pr ar d y C I T Y O F Y I I F ,.I Parks&Recreation CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP.ORGANIZATION.INDMDUAL,ETC. EVENT INFORMATION Name Donna Larson/Nancy Browning-Chamber/DMA Location Olde City Park/BP Community Center Address 130 N. Ballard Wylie,Texas Date(s) 09/21/2002 Phone No. Donna-972-442-2111 Nancy 972-442-3069 Start Time 9:00 AM Alternate Phone No. End Time 7:00 PM Contact Person Name Denise Carroll/Debbie Bullock-Chamber Number of Individuals Vending Items 70-80 groups Address 108-A Marble Wylie,Texas Target Audience Park visitors Phone No. Denise-972-429-8576 Debbie-972-442-2804 Anticipated Number in Attendance at Event 3-4000 people Alternate Phone No. Specific Items to be Sold Emergency Contact Name 69 Arts/crafts booths at the park and community center Address 10 misc.food vendors at the park(popcorn,sausage, hot dogs etc. Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars,tobaccos, cigarettes,fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however,that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. Parks and Recreation Advisory Board Agenda Communication for August 26, 2002 Issue Discuss and consider a new parks and recreation emblem. Background Staff has been working with a graphic designer and Parks and Recreation Board member Anne Hiney in the design of a new emblem for the department. The emblem decided upon includes the city"W,"a park bench, and tree. This emblem is what staff would like to use for shirts, banners, signage, and included in the completion of the Parks and Open Space Master Plan. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/Commission Recommendation N/A Staff Recommendations N/A Attachments Copy of emblem Pr pared by intro frame Page 1 of 1 LEATHERS & ASSOCIATES c,nli;sna� `► _ cr t�'_<_, ,'�. ylc ,r,�t�c.� _�_1r;��ak �>.��1r E,k.a° `'',`. =.�.z7 �1Ci�nc1 ,,,,41441300) a Leathers & Associates is a family-owned business and the I leader in the field of community-built playgrounds. We have worked closely with communities to build more than 1,600 * unique, one-of-a-kind projects. We have 30 years experience A imagine and an excellent record of providing safe, well-designed t IV Il r Joining playgrounds. Our projects are custom designed and built on To Build site using volunteer labor. We begin with children's imaginations on Design Day and create a playground • A Community composed of their dreams. Each playground design is original . 0. _, , and unique. 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