08-26-2002 (Parks & Recreation) Agenda Packet PARKS AND RECREATION ADVISORY BOARD AGENDA
Monday, August 26, 2002
6:30 P.M. City Council Conference Room
Municipal Complex, 2000 Highway 78 North
CALL TO ORDER
CITIZEN PARTICIPATION
Members of the Wylie Youth Soccer Association Board re: "Soccer Fest"request.
APPROVAL OF MINUTES
1. July 22, 2002
ACTION ITEMS
2. Discuss and consider request from the Wylie Chamber of Commerce and
Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord
Community Center for the Wylie Country Fair, per Section 78-150 in the
Code of Ordinances.
3. Discuss and consider request from the Wylie Youth Soccer Association
(WYSA) to use Community Park for the WYSA "Soccer Fest", per
Section 78-150 in the Code of Ordinances.
4. Discuss and consider the Preliminary Plat for the Southplace Estates Phase
V and Phase VI.
5. Discuss and consider a new parks and recreation emblem.
DISCUSSION ITEMS
6. Discuss future Parks and Recreation Board sponsorship of projects
including construction of an ou • •or wooden playground facility.
ADJOURNMENT
J 7
/ksthe :pDayo 2002at5:00p.m.THE WYLIE MUNICIPAL COMPLEX IS CHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL
ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESI•hD 48 HOURS IN ADVANCE BY CONTACTING THE
CITY SECRETARY'S OFFICE AT 972-442-8100 OR TDD 972-442-8170
Parks and Recreation Advisory Board Agenda
Communication for August 26, 2002
Issue
Discuss and consider request from the Wylie Chamber of Commerce and Wylie
Downtown Merchants to use Olde City Park and the B.P. Community Center for the
Wylie Country Fair.
Background
The City of Wylie, Chamber of Commerce, and the Downtown Merchants Association
have been participants in sponsoring the Wylie Country Fair for many years. The City
sponsors the main stage/concert areas, prepare Olde City Park/BP Community center for
use, and assist in coordination of the entire event. The Chambers' role is set up a games
area, find acts for the main stage, and assist in coordination of the entire event. The
Downtown Merchants Association oversees the food and arts/crafts vendors at the park
and community center.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person
to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos,
cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever
within the city park or recreation or community center facility; provided, however, that
this section shall not apply to any person, organizations, firms or corporations, or the
agents of any person, or organization, firm or corporation, or employees of any person
who are recommended by the parks and recreation board and approved by the city
council to operate a concession or concessions for the sale of specified goods, wares, and
merchandise within the city park or recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
Staff recommends approval of the request.
Attachments
Vendor Registration Form
Prep ed by
Parks and Recreation Advisory Board Agenda
Communication for August 26, 2002
Issue
Discuss and consider request from the Wylie Youth Soccer Association to use
Community Park for the W.Y.S.A. "Soccer Fest."
Background
The Wylie Youth Soccer Association is requesting to use the Community Park and the
pavilion for their"Soccer Fest." This is the second year of this event. The event is used
to market soccer to the Wylie community, celebrate the new season, and as a fundraiser
for the Wylie Youth Soccer Association.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person
to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos,
cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever
within the city park or recreation or community center facility; provided, however, that
this section shall not apply to any person, organizations, firms or corporations, or the
agents of any person, or organization, firm or corporation, or employees of any person
who are recommended by the parks and recreation board and approved by the city
council to operate a concession or concessions for the sale of specified goods, wares, and
merchandise within the city park or recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
Staff recommends approval of the request.
Attachments
Vendor Registration Form
P pared by
CITY OF WYLIE
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Parks&Recreation
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP,ORGANIZATION.INDIVIDUAL,ETC. EVENT INFORMATION
Name Wylie Youth Soccer Association Location Community Park
Address 701 N. Hwy 78 Date(s) 05-Oct-02
Phone No. 972-429-0761 Start Time 10:00 AM
Alternate Phone No. End Time 2:00 PM
Contact Person Name Stacy Hicks Number of Individuals Vending Items 4
Address 909 W. Brand#191 Target Audience players and their families
Phone No. 972-496-7898 Anticipated Number in Attendance at Event 1000
Alternate Phone No. Specific Items to be Sold Hot Dogs, Chips, Popcorn,
Emergency Contact Name Candy Arrington Refreshments^ , 4..5
Address 3204 Waterpark QH �-
Phone No. 972-442-4477 ' Q 5 H' 'ed
Alternate Phone No. 214-957-5000
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center
facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the
vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products.
An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to
sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods,wares or merchandise of any kind or nature whatsoever within
the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations,
firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are
recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of
specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Advisory Board Agenda
Communication for August 26, 2002
Issue
Discuss and consider the Preliminary Plat for the Southplace Estates Phase V and Phase
VI.
Background
Following the recommendations from the July 22, 2002 Park and Recreation Board
Meeting another Preliminary Plat has been submitted by the developer for the Southplace
Estates Phase V and VI, which is located in the south central portion of the City adjacent
to Ballard Street just north of the Twin Lakes Subdivision. This Preliminary Plat offers
an approximately 3,125 sq. foot piece of parkland dedication on the east side of
development next to the west side of Community Park in order to offer access to
Community Park for residents of Southplace. In order to meet the parkland dedication
ordinance requirements of the property, the development will need to provide 1.14 acres
(1.5 acres per 100 lots) of parkland or $39,500 (79 lots x $500) in fees or some
combination. The parkland dedication value is approximately $170, thus a balance of
$39,330 will be paid in fees.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Board/Commission Recommendation
N/A
Staff Recommendations
Staff recommends acceptance of the combination of land dedication and fees.
Attachments
Pre ' • lat f Southplace Estates Phase V and Phase VI.
Pr ar d y
C I T Y O F Y I I F
,.I
Parks&Recreation
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP.ORGANIZATION.INDMDUAL,ETC. EVENT INFORMATION
Name Donna Larson/Nancy Browning-Chamber/DMA Location Olde City Park/BP Community Center
Address 130 N. Ballard Wylie,Texas Date(s) 09/21/2002
Phone No. Donna-972-442-2111 Nancy 972-442-3069 Start Time 9:00 AM
Alternate Phone No. End Time 7:00 PM
Contact Person Name Denise Carroll/Debbie Bullock-Chamber Number of Individuals Vending Items 70-80 groups
Address 108-A Marble Wylie,Texas Target Audience Park visitors
Phone No. Denise-972-429-8576 Debbie-972-442-2804 Anticipated Number in Attendance at Event 3-4000 people
Alternate Phone No. Specific Items to be Sold
Emergency Contact Name 69 Arts/crafts booths at the park and community center
Address 10 misc.food vendors at the park(popcorn,sausage, hot dogs etc.
Phone No.
Alternate Phone No.
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center
facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the
vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products.
An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to
sell any cold drinks, cigars,tobaccos, cigarettes,fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within
the city park or recreation or community center facility; provided, however,that this section shall not apply to any person, organizations,
firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are
recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale
of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Advisory Board Agenda
Communication for August 26, 2002
Issue
Discuss and consider a new parks and recreation emblem.
Background
Staff has been working with a graphic designer and Parks and Recreation Board member
Anne Hiney in the design of a new emblem for the department. The emblem decided
upon includes the city"W,"a park bench, and tree. This emblem is what staff would like
to use for shirts, banners, signage, and included in the completion of the Parks and Open
Space Master Plan.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
Copy of emblem
Pr pared by
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