01-27-2003 (Parks & Recreation) Agenda Packet ANEVRYCAKATIONSOARD AGENDA
M January 27, 2003
,R o-unal-Conference Room
Mix, 2OHighway 78 North
CALL TO ORDER
CITIZEN PARTICIPATION
T ynTTC tis,W-Slatiftteanrconcerns-
a�r�:Signage at Community Park
APPROVAL OF MINUTES
1. November 18, 2002
ACTION ITEMS
2. Discuss_ eonsider..-request- -fie -High School Girls Softball
13Togramlo seltconcessions At-Founders-Park and Community Park for the
Tanya-To Thompson Memorial- ornament in March 2003.
triscuss.-and conSi r haosmg_the-- from the ntries_submitted for
- -Photos in the Park Contest.
DISCUSSION ITEMS
Review_ups y 7aricland Dedication fund balances and planned
expenditures.
;�,.,,� APVpIAt,n eu n an athletic field sign policy.
r
5. Dismiss jiaint.:-Uty CouncTand Perk Arullcreation Board meeting on
January 28, 2003.
ADJOURNMENT
Posted-thieD,9 , 2003 at 5:00 p.m.
THE WY LIE SAL IS=WHEELCHAHE_*Q- LE; -SIGN-INTERPRETATION OR OTHER SPECIAL
ASSISTANCE FOR DLcAB ED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE
ITY AT-992-442-8100 OR TDD972-442-8i 90
Parks and Recreation Board Agenda Communication
for January 27, 2003
Issue
Discuss and consider request from the Wylie High School Girls Softball Program to sell
concessions at Founders Park and Community Park for the Tanya Jo Thompson
Memorial Softball Tournament in March 2003.
Background
The Wylie High School Girls Softball Program is requesting to sell concessions at
Community Park and Founders Park as a fundraiser for their program during the Tanya
Jo Memorial Tournament. This is the third year of this event.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person
to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos,
cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever
within the city park or recreation or community center facility; provided, however, that
this section shall not apply to any person, organizations, firms or corporations, or the
agents of any person, or organization, firm or corporation, or employees of any person
who are recommended by the parks and recreation board and approved by the city
council to operate a concession or concessions for the sale of specified goods, wares, and
merchandise within the city park or recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
Staff recommends approval of the request.
Attachments
Vendor Registration Form
Pr p ed by
( 11Y OF %i) E E
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP,ORGANIZATION,INDMDUAL.ETC. EVENT INFORMATION
Name Jenine Kuss Wylie High School Location All City Softball Fields
Address 2550 W. Hwy 544 Wylie Date(s) March 6,7,8
Phone No. 972-429-3494 Start Time March 6 and 7:3:00pm March 8:8:00am
Alternate Phone No. 214-923-6332 End Time March 6 and 7 10:00pm, March 8:5:00pm
Contact Person Name Jenine Kuss Number of Individuals Vending Items Several
Address 2550 W. Hwy 544 Wylie Target Audience High School Softball Players and Parents
Phone No. 972-429-3494 Anticipated Number in Attendance at Event 18 teams
Alternate Phone No. 214-923-6332 Specific Items to be Sold Various Concession Items
Emergency Contact Name Joe Pearce
Address 2550 W. Hwy 544 Wylie
Phone No. 972-442-2218
Alternate Phone No.
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center
facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the
vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products.
An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend, peddle, sell or offer to
sell any cold drinks, cigars,tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within
the city park or recreation or community center facility; provided, however,that this section shall not apply to any person, organizations,
firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are
recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale
of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Board Agenda Communication
for January 27, 2003
Issue
Discuss and consider choosing the pictures from the entries submitted for the Photos in
the Park Contest.
Background
The Photos in the Park contest is a program that was begun in the fall of 2002 to help
promote parks and recreation facilities throughout the City of Wylie. The Park and
Recreation Board is responsible to judge the photos taken by photographers in two age
categories, those over 18 years of age and those under 18 years of age. The winners of
the contest will be recognized in local media, City of Wylie website, and their pictures
could be used in future Parks and Recreation Department publications. All participants
will be given certificates of participation.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
Photo entries are due by Friday, January 24, 2003. Photos will be displayed and voted on
during the meeting.
Prepared by
City of Wylie
Parks and
Recreation
Department
Memo
To: Park and Recreation Board Members
From: Robert Diaz,Assistant Superintendent
CC: Mike Sferra, Director of Development Services
Bill Nelson,Superintendent
Date: 01/20/2003
Re: Meeting information
There will be two scheduled meetings for the week of January 27, 2003. A regular Park and
Recreation Board meeting is scheduled for Monday, January 27, 2003 at 6:30 p.m. and the joint work
session meeting with the City Council is scheduled for Tuesday, January 28, 2003 at 6:00 p.m. A
regular meeting was needed on Monday,January 27 due to the amount of action and discussion items
on the agenda that could not wait until the regular meeting in February. Another reason to have the
regular meeting on Monday will be to serve as a preparation time with staff for the joint meeting with the
City Council. In addition to the joint work session with the City Council on Tuesday,Carter and Burgess
will present the Parks, Recreation and Open Space Plan to the City Council for final approval and will
nominate a new member to the Parks and Recreation Board to replace Lisa Williams. Lisa resigned
from the Parks and Recreation Board in December 2002.
If you have any questions or concerns regarding the meetings please feel free to contact me.
Thanks.
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