10-14-2003 (Parks & Recreation) Agenda Packet PARKS AND RECREATION BOARD AGENDA
Tuesday, October 14, 2003
6:00 P.M.
(Immediately following joint work session with the Council)
Municipal Complex, 2000 Highway 78 North
CALL TO ORDER
CITIZEN PARTICIPATION
APPROVAL OF MINUTES
1. September 22, 2003
ACTION ITEMS
2. Discuss and consider request from the Blackland Prairie Playground
Foundation to sell items such as fence pickets and hand painted tiles
through the Fall 2004 sports seasons at Founders and Community Parks.
3. Discuss and consider request from Sara Lawrence, a private vendor, to sell
photo buttons to the general public at Community Park.
4. Discuss and consider request from the Wylie Seniors, Teens that Care, and
Girl Scouts to sell admission to the Haunted Tunnel and game booths at
the Bart Peddicord Community Center on October 30 and November 1,
2003.
5. Discuss and consider request from the Summitt Church to sell items at
Olde City Park for their Halloween event on October 30, 2003.
6. Discuss and consider naming a park after former Councilman Joel Scott.
DISCUSSION ITEMS
7. Discuss items from the joint Council work session and holiday meeting
dates.
ADJOURNMENT
,r4t4e
Posted this the 1 t Day of October, 2003 at 5:00 p.m.
THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL
ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE
CITY SECRETARY'S OFFICE AT 972
Parks and Recreation Board Agenda Communication
for October 14, 2003
Issue
Discuss and consider request from the Blackland Prairie Playground Foundation to sell
items such as fence pickets and hand painted tiles through the Fall 2004 sports seasons at
Founders and Community Parks.
Background
In order to gain more donations for the Blackland Prairie Playground Foundation, the
Foundation is requesting to sell fence pickets and hand-painted tiles at both Founders and
Community Parks during the sports seasons through the Fall 2004 season.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the
Park Board to serve in an advisory capacity to the City Council on the planning and development of parks
and recreation facilities and the regulations governing their use.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,
vend, peddle, sell or offer to sell any cold drinks,cigars,tobaccos, cigarettes, fruits,candies, goods,wares
or merchandise of any kind or nature whatsoever within the city park or recreation or community center
facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations,or the agents of any person,or organization,firm or corporation,or employees of any person
who are recommended by the parks and recreation board and approved by the city council to operate a
concession or concessions for the sale of specified goods,wares, and merchandise within the city park or
recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
Ven egistration Form
Ad\lb
Prepared by
Parks and Recreation Board Agenda Communication
for October 14, 2003
Issue
Discuss and consider request from Sara Lawrence, a private vendor,to sell photo
buttons to the general public at Community Park.
Background
Ms. Lawrence is a private vendor who would like permission to set up a booth at
Community Park to sell photo buttons to the general public. She has sold buttons to the
sports organizations in Wylie as a private photographer. The City does not have a
contract or wishes to pursue a contract with this vendor.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the
Park Board to serve in an advisory capacity to the City Council on the planning and development of parks
and recreation facilities and the regulations governing their use.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,
vend, peddle, sell or offer to sell any cold drinks,cigars,tobaccos, cigarettes, fruits, candies, goods,wares
or merchandise of any kind or nature whatsoever within the city park or recreation or community center
facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations,or the agents of any person,or organization,firm or corporation,or employees of any person
who are recommended by the parks and recreation board and approved by the city council to operate a
concession or concessions for the sale of specified goods,wares, and merchandise within the city park or
recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
Vendor-E. gistration Form
Pr ared by
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CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP,ORGANIZATION.INDIVIDUAL,ETC. EVENT INFORMATION
Name Sara Lawrence Location Community Park
Address 9631 Sunset Drive Lavon,Texas 75166 Date(s) S cer est-Mld-November
Phone No. 214-697-9304(bus) Start Time
Alternate Phone No. 972-843-3266(hm) End Time
Contact Person Name Sara Lawrence Number of Individuals Vending Items 1
Address 9631 Sunset Drive Lavon,Texas 75166 Target Audience team parents
Phone No. 214-697-9304 Anticipated Number in Attendance at Event
Alternate Phone No. 972-843-3266 Specific Items to be Sold Photo Buttons
Emergency Contact Name Chris Lawrence
Address 9631 Sunset Drive Lavon,Texas 75166
Phone No. 214-697-7086(cell)
Alternate Phone No. 972-843-3266(hm)
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities,
and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact
the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine
the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell
any cold drinks,cigars,tobaccos,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the city
park or recreation or community center facility; provided, however, that this section shall not apply to any person,organizations,firms or
corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the
parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,
and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Board Agenda Communication
for October 14, 2003
Issue
Discuss and consider request from the Wylie Seniors, Teens that Care, and Girl Scouts to
sell admission to the Haunted Tunnel and game booths at the Bart Peddicord Community
Center on October 30 and November 1, 2003.
Background
The staff at the Bart Peddicord Community Center with the assistance of volunteers had a
small haunted tunnel and game booths in 2002. This year the Parks and Recreation
Department has budgeted funds and is coordinating with the same volunteers from 2002
to provide a larger haunted tunnel and game booths outside the community center. All
admissions and funds raised by this event will go the Wylie Seniors Fund, a fund that is
set up through the community center to fund senior events/activities. Plus this event adds
more activity to the downtown trick or treat event that will take place on October 30
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the
Park Board to serve in an advisory capacity to the City Council on the planning and development of parks
and recreation facilities and the regulations governing their use.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,
vend,peddle, sell or offer to sell any cold drinks,cigars,tobaccos, cigarettes, fruits, candies, goods,wares
or merchandise of any kind or nature whatsoever within the city park or recreation or community center
facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations,or the agents of any person,or organization,firm or corporation,or employees of any person
who are recommended by the parks and recreation board and approved by the city council to operate a
concession or concessions for the sale of specified goods,wares, and merchandise within the city park or
recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
Vendor Registration Form
Prepared by
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP.ORGANIZATION.INDIVIDUAL,ETC. EVENT INFORMATION
Name Wylie Seniors group/Teens that Care/Girl Scouts Location Bart Peddicord Community Center
Address 100 W.Oak Wylie,Texas 75098 Date(s) Oct.30 and Nov.1,2003
Phone No. 972-442-8119 Start Time 7 p.m.
Alternate Phone No. End Time 10 p.m.
Contact Person Name Sandy Bussey Number of Individuals Vending Items haunted tunnel/games
Address Target Audience adults/children
Phone No. Anticipated Number in Attendance at Event 500-750
Alternate Phone No. Specific Items to be Sold game booths,admission
Emergency Contact Name to the Haunted Tunnel
Address
Phone No.
Alternate Phone No.
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities,
and other city facilities. If food is prepared on-site or if food is prepared off-site aid brought to the location to be sold,the vendor must contact
the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine
the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell
any cold drinks, cigars,tobaccos, cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city
park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the
parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,
and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Board Agenda Communication
for October 14, 2003
Issue
Discuss and consider request from the Summit Church to sell items at Olde City Park for
their Halloween event on October 30, 2003.
Background
The Summit Church hosted a"Hallowfest Event" in 2001 at Olde City Park that featured
game booths, music, and candy giveaways. At that time no problems stemmed from their
use of the park. The Church is planning similar events and including more food vendors
for this year. Collin County regarding food permits and have notified staff they will be
using Pepsi products in the park.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the
Park Board to serve in an advisory capacity to the City Council on the planning and development of parks
and recreation facilities and the regulations governing their use.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,
vend, peddle, sell or offer to sell any cold drinks,cigars,tobaccos, cigarettes, fruits, candies, goods,wares
or merchandise of any kind or nature whatsoever within the city park or recreation or community center
facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations, or the agents of any person,or organization,firm or corporation,or employees of any person
who are recommended by the parks and recreation board and approved by the city council to operate a
concession or concessions for the sale of specified goods,wares,and merchandise within the city park or
recreation or community center facilities of the city.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
undo gis ration,] rm
Pr ared by ��
a ,4
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP.ORGANIZATION.INDMDUAL,ETC. EVENT INFORMATION
Name Summit Church Location Wylie Old City Park
Address 1504 Windy Meadow Dr.Plano,Tx.75023 Date(s) Oct.30th
Phone No. 972-423-8962 Start Time 5:00pm.
Alternate P 469-441-7342 End Time 9:00 AM
Contact Person Name Pam Barnhill Number of Individuals Vending Items 1
Address P.O.Box 864287 Plano,Tx.75086 Target Audience kids
Phone No. 972-267-2267 Ext.134 Anticipated Number in Attendance at Event 300-500
Alternate Phone No. Specific Items to be Sold Nachos,Hot Dogs,Chili,Chicken Fajitas
Emergency Contact Name Pam Bamhiil Popcorn,Pepsi products,Coffee,Apple Cider,Hott Chocolate
Address P.O.Boor 864287 Plano,Tx.75086
Phone No. 972-267-2267 Ext.134
Alternate Phone No.
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities,
and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact
the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine
the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell
any cold drinks, cigars,tobaccos, cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city
park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the
parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,
and merchandise within the city park or recreation or community center facilities of the city.
Parks and Recreation Board Agenda Communication
for October 14, 2003
Issue
Discuss and consider naming a park after former Councilman Joel Scott.
Background
The Board discussed development of a Park Naming Policy at the April 28, 2003
meeting. They requested that staff develop a draft policy for review at the next meeting.
Staff developed a draft of the policy for board comment and approval. The Park Naming
Policy was approved by the Park Board at the June 3, 2003 meeting, and then it was
approved by the City Council. The Board discussed park names at the August 25, 2003
meeting and September 22, 2003 meetings. At the September 22, 2003 meeting Board
members expressed interest in naming a park after former City of Wylie Councilman Joel
Scott. This item is now being brought to the Park and Recreation Board as a formal
action agenda item.
Financial Considerations
N/A
Other Considerations
Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify
the duties of the Park Board to serve in an advisory capacity to the City Council on the
planning and development of parks and recreation facilities and the regulations governing
their use.
Board/Commission Recommendation
N/A
Staff Recommendations
N/A
Attachments
N/A
�R I
Pr pared by