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02-23-2004 (Parks & Recreation) Minutes MINUTES PARKS AND RECREATION BOARD Monday, February 23, 2004— 6:30 p.m. Wylie Municipal Complex—Work Session Room 2000 State Highway 78 North OATH OF OFFICE City Secretary Carole Ehrlich gave the Oath of Office to new Parks and Recreation Board Member Jamie VanEaton. CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairman Daniel Chesnut. Board members present were Eugene Garner,Jamie VanEaton,Anne Hiney,and David Willey. Ivan Holmes arrived at 7:30 p.m. Staff members present were Community Services Director Mike Sferra, Parks Superintendent Bill Nelson, Assistant Parks Superintendent Robert Diaz, City Secretary Carole Ehrlich, and Parks & Recreation Board Secretary Julie Gilbert. APPROVAL OF MINUTES A motion was made by Eugene Garner, seconded by Anne Hiney to approve the minutes for January 26, 2004. The board approved the motion 5-0 with Ivan Holmes and Frankie Delgado absent. ACTION ITEMS 1. Discuss and consider request from the Wylie Preparatory Academy to have a fund raiser carnival at Olde City Park and the Bart Peddicord Community Center on May 1,2004. Board Action A motion was made by Ann Hiney, seconded by David Willey to approve the use of Olde City Park and the Bart Peddicord Community Center by the Wylie Preparatory Academy on May 1, 2004. The board approved the motion 5-0 with Ivan Holmes and Frankie Delgado absent. 2. Discuss and consider naming Sage Creek Park or park facility located within Sage Creek Park in memory of the late Park and Recreation Board member,Larry Bowles. Board Discussion The Board discussed the responses to the a-mails that were received to have the Sage Creek Park or park facility named for the late Park and Recreation Board member, Larry Bowles. Dan Chesnut explained the problems with naming the full park for Larry Bowles with reference to park policy. The majority of board members felt the naming of the walking trail and plaque in honor of Larry Bowles would be an appropriate memorial as he was instrumental in the construction of the trails. Staff recommended providing the plaque and memorial area at no charge to the family. Board Action Minutes—February 23,2004 Wylie Parks and Recreation Board Page 1 A motion was made by David Willey, seconded by Anne Hiney to approve naming the walking trail in Sage Creek Park "Larry Bowles Nature Trail" in memory of Larry Bowles. The board approved the motion 5-0 with Ivan Holmes and Frankie Delgado absent. DISCUSSION ITEMS • Skorburg Developments Developer Presentation Mr. Ryan Betz with Skorburg Development addressed the board stating that he would like to propose two areas in which the development company would like to purchase and develop land within the City of Wylie. He explained that these designs and projected dedication areas were not completed but wanted to allow the Parks and Recreation Board an opportunity to view and comment on the plans before final plans were made to see if the projections were within the Parldand Dedication guidelines. Rice Tract Mr. Betz presented a design for a 22 acre Parkland Dedication which included: 6 acre linear park to include hike and bike trails leading to the village center and a 16 acre park which would include a gazebo, benches, sitting areas, playing fields, natural grasses and trees leading to the trail head. He explained that the plan was more natural in design and the proposed play area would accommodate a passive play space and a middle school soccer field. Board Discussion Board member Anne Hiney had some concern with the power line easement that ran through the edge of the proposed park. Mr. Betz stated that he had been in contact with Texas Municipal Power, owner of the power lines and concluded that there would be some vegetation that could be planted in the area where the power lines ran. He also commented that there were approximately 11 acres of the proposed area that was not in the easement. Board member David Willey asked how the hike and bike trails and the park area would be connected due to the land in between not purchased by Skorburg. Mr. Betz stated that the trail instead of moving diagonal could be lengthened to connect from one side to the other on property owned by Skorburg and then at some later date the property in question could be purchased. Brand Tract Mr. Betz presented a proposed development which included 50 acres of Parkland Dedication. The Parkland Dedication included a lake which was part of the Muddy Creek Reservoir, fishing pier, lawn amphitheatre, nature path, open lawn and sports field, and pedestrian trail connection to the neighborhood. The area would have wetland plantings and grasses making the area a natural trail. Board Discussion Some board members were concerned with the depth of the lake and dock construction when the water was low and control of the lake in regard to ownership and silt dredging. Another area of concern was the value of improvements based on the acceptance of wetland dedication. Consensus of the board was for Mr. Betz to come back to the board with monetary values for the proposed improvements to the parkland dedication for both tracts and to try and improve the proposed amenities to compensate for some of the required parkland dedication fees. • Landscape Requirements Minutes—February 23,2004 Wylie Parks and Recreation Board Page 2 Staff Comments Parks Superintendent Bill Nelson addressed the board stating that he would like to see the board review landscape requirements to include types of trees and space requirements for sidewalks and planting areas. Board Direction The consensus of the board was to allow Parks and Recreation staff to review the existing requirements with the Planning and Zoning Department staff and come back to the board with recommendations to the existing landscape requirements. • Sage Creek Phase VIII Concept Development Plan Staff Report Assistant Superintendent for Parks and Recreation Robert Diaz reported that Ashton Development Company had submitted a conceptual plan for parkland dedication for Sage Creek Phase VIII. The development is located generally south of the Sage Creek North Development and northeast of the existing Lakeside Estates Development. He went on to explain that this development would be one that is subject to the recently-adopted Parkland Dedication Ordinance and fees and the developer had not provided any specifics as to the number of acres of dedicated parkland or the amount of funds in lieu of parkland, due to the fact that this is only a conceptual plan. He showed the location of the proposed area and commented that it would possibly have a trail linkage along Muddy Creek and the existing Sage Creek parkland. • Grant Projects Update Staff Report Parks Assistant Superintendent Robert Diaz reported on current improvements to Joel Scott Park with park benches now installed, trees planted and rye grass has been planted and some is coming up. Mr. Diaz presented pictures of the completed project at the Joel Scott Park. Diaz reported that at Founder's Park trees and irrigation were completed. Community Park had the benches, sidewalks, and the playground area complete. He stated that the sidewalk connecting the playground to the library is completed. Mr. Diaz reported that some seeding was still needed along the sidewalks at Community Park and Joel Scott Park. ADJOURNMENT With no further business before the Parks and Recreation Board a motion was made by Ivan Holmes, seconded by Jamie VanEaton to adjourn the meeting at 8:50 p.m. The board approved the motion 6-0 with Frankie Delgado absent. Minutes—February 23,2004 Wylie Parks and Recreation Board Page 3