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06-28-2004 (Parks & Recreation) Agenda Packet NOTICE OF MEETING WYLIE PARKS AND RECREATION BOARD AGENDA Monday, June 28, 2004 6:30 p.m. Wylie Municipal Complex—Council Conference Room 2000 State Highway 78 North Wylie, Texas 75098 (ALL;TOE>R CITIZENS PARTICIATIQN INDIVIDUAL CO N�a RATIO 1. Consider and act upon approval of the Minutes for March 22, 2004. These minutes were tabled for review from the April 26, 2004 meeting. The tape of the meeting March 22, 2004 will be available to review to make any changes. 2. Consider and act upon approval of the Minutes for April 26, 2004. The minutes from the April 26, 2004 meeting were not completed prior to the scheduled May meeting. The May meeting was cancelled due to lack of a quorum,therefore the minutes are being brought forward to the June meeting for consideration. 3. Consider and act upon amending the Blackland Prairie Foundation Playground name for the community built playground at Founders Park from "Pirate Cove Playground in Founders Park," to a version reflecting the"Founders theme." DISCUSSIO ITEI _; 4. Update on proposed park and grant projects. AI)JOUI I NT In addition to any specifically identified Executive Sessions,the Parks and Recreation Board may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should the Parks and Recreation Board elect to convene into Executive Session,those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executive Session,will be taken and recorded in open session. I certify that this Notice of Meeting was posted on this 25t1i day of June,2004 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. As a courtesy, this agenda is tulle }, also posted to the City of Wylie Website atw '. y1l, �US �� c e Ehrlich, AL Date Notice Removed • The Wylie Municipal Complex is Wheelchair tic t15le,.Sigi1'i p� ation or other special assistance for disabled attendees must be requested 48 hours in advance by contact' it? e yy's office at 972/442-8100 or TDD72/442-8170. �!!!llfll411��� MINUTES PARKS AND RECREATION BOARD Monday, March 22, 2004—6:30 p.m. Wylie Municipal Complex—Work Session Room 2000 State Highway 78 North CALL TO ORDER Chairman Daniel Chesnut called the meeting to order at 6:35 p.m. Board members present were Jamie VanEaton,Anne Hiney,David Willey and Frankie Delgado Staff members present were Parks Superintendent Bill Nelson,Assistant Parks Superintendent Robert Diaz, and Parks&Recreation Board Secretary Julie Gilbert. APPROVAL OF MINUTES A motion was made by Anne Hiney, seconded by Jamie VanEaton to approve the minutes for February 23, 2004. The board approved the motion 5-0 with Ivan Holmes and Eugene Garner absent. CITIZENS PARTICIPATION Tony Molina discussed the proposed Cinco de Mayo event at Community Park on Sunday May 9,2004. John Pierce gave a short film presentation for disc golf courses. The Board discussed the type of location needed for a disc golf course. There was discussion about other parks in the Metro area that now have disc golf courses. Frankie Delgado asked about people using the sidewalks being in danger of being hit by a disc. John Pierce explained that the players are very courteous and to his knowledge a disc has hit no one. Robert Diaz brought up working with Corp of Engineers for a course along Lake Lavon. The Board thought this was a good idea. They want John Pierce to look at some areas in the Wylie area with enough acreage to put in a disc golf course and come back to the next Board meeting. ACTION ITEMS 2. Discuss and consider a Cinco de Mayo event planned by Wylie resident Tony Molina for Community Park on Sunday,May 9,2004. Board Discussion The Board requested a layout of the booths along the sidewalk so that the sidewalks will be clear for people using them. Bill Nelson also wanted to make sure that 110 amps would be enough electricity for the band to use. Bill Nelson reminded the Board that this has to be a non-profit event. It was confirmed that any profits would go to pay for the band,trophies, T-shirts, etc. to be given out. Vending booths will also contribute to the band that will play during the event. Board Action A motion was made by Anne Hiney, seconded by Jamie VanEaton to approve the Cinco de Mayo event at Community Park on Sunday May 9, 2004. The board approved the motion 5-0 with Eugene Garner and Ivan Holmes absent. Z71 2"'"4 /1! f Wylie Parks and Recreation Board Page 1 3. Discuss and consider establishing a"Coordination Committee"with the Wylie I.S.D.to coordinate future development of school and park sites. Board Discussion Dan Chesnut explained that there is poor communication between the school district and City. The"Coordination Committee" was tried before, but it was unsuccessful in creating long-term communications. Frankie Delgado suggested the need for developing a charter stating the city needs something with more accountability. Jamie VanEaton suggested that a Parks&Recreation Board member attend the W.I.S.D. Board meetings to keep up with what the school system is doing. David Willey made a recommendation for Mike Sferra to set up a workshop and invite the City Council,W.I.S.D.and Parks&Recreation Board members to get together. Board Action A motion was made by Anne Hiney for the City of Wylie staff to reopen a line of communication with the W.I.S.D. staff, and depending on the outcome of that, recommend holding a meeting of W.I.S.D. staff, City Council and the Parks Board members to reestablish a joint use committee for mutual benefit for both. Jamie VanEaton seconded the motion. The Board approved 5—0 with Eugene Garner and Ivan Holmes absent 4. Discuss and consider establishing a Policies and Procedures for seniors attending programs at the Bart Peddicord Community Center. Board Discussion Dan Chesnut asked if everyone had a chance to go over the Policies and Procedures for seniors that were attached to the agenda. Robert Diaz explained the need for procedures for seniors who went to the Bart Peddicord Community Center. The Community Center staff can handle just those who can take care of themselves. Bill Nelson went over the responsibilities and accountability of the seniors. Board Action A motion to approve the Policies and Procedures for Senior Programs was made by Frankie Delgado and seconded by David Willey. The Board approved 5—0 with Eugene Garner and Ivan Holmes absent. 5. Discuss and consider renaming Quail Meadow Park Board Discussion The Board looked at the names that were suggested from Children at Dodd Elementry School to rename Quail Meadow Park. Anne Hiney indicated that the park would probably have Pirate in the name, as that is the Wylie Schools' mascot name. Dan Chesnut brought up that we would have more schools built with the possibility of another high school. David Willey liked the name "The Children's Place" due to the park being a small park. Jamie VanEaton liked "Friendship Park". It was decided to pick three names then vote on which one everyone liked best. The three names chosen were"Rainbow Park","Pirate Playland"and"Friendship Park". Board Action The Board voted on the three park names chosen: "Rainbow Park" 0 votes, "Pirate Playland" 1 vote and "Friendship Park"4 votes. A motion to make a recommendation to the City Council to rename Quail Meadow Park to Friendship Park was made by Frankie Delgado and seconded by Jamie VanEaton. The Board approved 4 — 1 with David Willey opposing and Eugene Garner and Ivan Holmes absent. DISCUSSION ITEMS • Landscape Requirements Minutes—Fe 23,2004 Wylie P nd Recreation Board Page 2 Staff Comments Parks Superintendent Bill Nelson addressed the board stating that he is working with Claude Thompson. • Grant Projects Update Staff Comments Parks Superintendent Bill Nelson stated that everything is basically completed for Community and Joel Scott Parks. Staff also notified Board members that they were beginning to plan projects for the fiscal year 2004-2005 and grant projects. Board Comments Board members commented that they would like some input on future park and grant projects. It was suggested to staff that future projects would be welcomed for review and comment at the next meeting. • Moving meeting dates Staff Comments Robert Diaz asked the Board if they wanted to change locations and go back into the Council Chambers for their meetings or change dates for their meeting. The Zoning Board of Adjustments meets on the same night as the Park Board,and they hold their meetings in the Council Chambers. Board Comments Dan Chesnut stated that Mondays are getting harder for him to attend due to his job. He said every third Thursday would be better. He would like to have the meetings when Claude Thompson could come in from time to time to keep the Parks Board updated with what developments are coming into the City of Wylie. Both Bill Nelson and Jamie VanEaton stated that Thursdays were not good days for them. David Willey suggested to just changing which Monday they have the meeting on. Robert Diaz will confer with Claude Thompson to see if the Zoning Board of Adjustment is changing their meeting date and will try to coordinate something with him and bring ideas back to the Parks & Recreation Board next month. Skorburg Developments Staff Report Robert Diaz explained that Ryan Betz was invited back to present numbers and updates for the Brand Tract. Robert Diaz reported that Bill Nelson and he went to the Brand Tract to look at the proposed park area. They were impressed with the area for the park and felt like it had a lot of potential and would benefit the neighborhood and city.They would be happy to take the other board members out there to look at the site. They discussed directions to the Brand Tract at the end of Lakefield Street. Developer Presentation Brand Tract Ryan Betz explained that this would be 160 lots on 100 acres development including the 50-acre park with five acres out of the flood plain. There is room for unlighted soccer fields,a trail through the park,a fishing pier and a small amphitheater that will have at least three rows of seating for approximately 50 people. Minutes—Fe 23,2004 Wylie P and Recreation Board Page 3 Board Discussion David Willey asked about parking for soccer tournaments. Ryan explained that this would be used more for soccer practice on unlighted fields. Frankie Delgado wanted to know if this would take away from the Rice Tract. Ryan explained that it would not take away from the Rice Tract,as that is a separate development. Jamie VanEaton asked about the noise problem from the amphitheater. Ryan explained that it is a small amphitheater away from the street. There was a discussion about the Parks and Recreation Ordinances. David Willey thinks Ryan Betz presented a good proposal. Bill Nelson was concerned about the roadway improvements and sidewalks in that area. Robert Diaz explained that we could make some adjustments if needed. Bill Nelson stated the Parks and Recreation Board needs to make it clear to the city council that in the future someone will have to pay for dredging the pond. Robert Diaz said that this discussion was good because it provided Ryan with good input from the Parks and Recreation Board. The Parks and Recreation Board were satisfied with the concepts for the Brand Tract with a few changes. ADJOURNMENT With no further business before the Parks and Recreation Board a motion was made by David Willey,seconded by Frankie Delgado to adjourn the meeting at 9:10 p.m. The board approved the motion 4-0 with Daniel Chesnut having to leave early,Eugene Garner and Ivan Holmes absent. Daniel Chesnut,Parks&Recreation Chairman Julie Gilbert Parks&Recreation Board Secretary Minutes—Februa ,2004 Wylie Parks and reation Board Page 4 aao MINUTES PARKS AND RECREATION BOARD Monday, April 26, 2004—6:30 p.m. Wylie Municipal Complex—Work Session Room 2000 State Highway 78 North CALL TO ORDER Chairman Daniel Chesnut called the meeting to order at 6:35 p.m. Board members present were Jamie VanEaton, Anne Hiney, David Willey,Eugene Garner and Frankie Delgado Staff members present were Parks Superintendent Bill Nelson,Assistant Parks Superintendent Robert Diaz, and Parks&Recreation Board Secretary,Julie Gilbert. CONSENT AGENDA 1.Approval of the Minutes for March 22,2004. The Approval of the Consent Agenda Item 1 was tabled until the next meeting May 24, 2004. Dan Chesnut requested to hear the tape from the February 23,2004 meeting regarding the Brand Tract park dedication. A motion to Table Consent Agenda Item 1 until the May 24, 2004 meeting when the tape from the February 23, 2004 meeting will be brought back was made by Anne Hiney and Second by Frankie Delgado. The Board approved the motion 6—0 with Ivan Holmes absent. 2. Consider and act upon the Wylie Chapter of Cowboys for Christ event on Saturday,May 22,2004. 3. Consider and act upon allowing the following groups to sell items for the Summer Concert Series that begins June 3,2004 at Community Park: Friends of the Smith Library,Blackland Prairie Foundation and the Wylie Chamber of Commerce. A motion to approve Consent Agenda Items 2 and 3 by Anne Hiney, seconded by David Willey. The board approved the motion 6-0 with Ivan Holmes absent. CITIZENS PARTICIPATION None. INDIVIDUAL CONSIDERATIONS 4. Discuss and consider dedication of parkland to two commercial sites off of Sanden Boulevard. Sam Satterwhite, Wylie Economic Development Corporation(WEDC)Director,gave a presentation concerning proposed parkland located behind industrial properties on Sanden Blvd. Southern Fastening Systems and WEDC want to dedicate a section of flood plain land,approximately 60 feet wide,to the City for a hike and bike trail along the creek. Since the WEDC is closely affiliated with the City,Mr. Minutes—April 26,2004 Wylie Parks and Recreation Board Page 1 Satterwhite also requested that the Parks and Recreation board waive the approximate $8,000 parkland dedication fee. Board Discussion Robert Diaz commented that a trail in this location is identified in the Master Plan. Eugene Garner wanted to know about crossing the creek and who would be responsible for building bridges. Robert Diaz stated that this is a concept plan and that at this time,acquiring the land would be the first step to accomplish. A larger consideration associated with a future trail system would be how to cross a main thoroughfare like Highway 544. Dan Chesnut wanted to know how much of the land was usable and how much of it was flood plain. Sam Satterwhite explained that a flood plain study was done about six years ago. Most of the land is usable, and the drainage area was corrected when the highway was reconstructed. Anne Hiney thought the waiver of the fee was no problem since the WEDC is closely affiliated with the City. Frankie Delgado wanted to understand just what the WEDC does for the city. Sam explained that the WEDC collects 4A sales tax(passed in 1990) for industrial recruitment, expansion of local businesses, recruiting outside businesses and giving incentives for new businesses. Board Action A motion to accept the parkland dedication was made by Anne Hiney and seconded by Jamie Van Eaton. Dan Chesnut asked about how much land is actually flood plain. Robert Diaz stated that it is all flood plain and will be used for hike and bike trail purposes only. Dan Chesnut explained there could be future potential problems with developers if Parks and Recreation accepted dedications of flood plain. After much discussion, Frankie Delgado stated that if the Parks and Recreation Board turned this down the City Council might still decide to accept the land for development of a hike and bike trail. Dan Chesnut explained that the Park and Recreation Board needed support for accepting flood plain even if it is from the WEDC. He said that if the Parks and Recreation Board accepted this, it may cause problems with developers. Anne Hiney asked if the Parks and Recreation Board can put a disclaimer in the Parkland Dedication ordinance for clarification. Bill Nelson commented that he did not anticipate this problem when the ordinance was recently revised, but since it is commercial property and not a residential developer dedicating the property, it is a different situation. Dan Chesnut commented that the ordinance did not anticipate commercial development dedicating land to the Parks Department. Robert Diaz commented that a revision of the ordinance would clarify similar occurrences in the future. Motion passed 6—0 with Ivan Holmes absent Sam Satterwhite was asked about what commercial developments will be coming into Wylie. Sam discussed that several companies are looking at the Wylie areas for future business developments. The Board thanked Sam for his time. 5. Discuss and consider naming the future community playground at Founders Park. Board Discussion Robert Diaz explained that staff understood that facilities located in Founders Park were to be named after founders of the City. Minutes—April 26,2004 Wylie Parks and Recreation Board Page 2 Anne Hiney commented that the "Children's Committee" turned in a list of approximately 200 names for the playground,and this was refined to ten names and then finally to three names,which were submitted to the schools for the children to choose their favorite. The name that was chosen was"Pirate Cove". Robert Diaz asked if all of the elementary schools were involved with choosing the name of the park. Anne stated that she thought all of the schools participated. David Willey asked just what was to be named after the founders—ball fields,etc. Robert confirmed that was true. Dan Chesnut explained that Founders Park was a community concept. He thought naming the playground "Pirate Cove Playground in Founders Park"would be acceptable. Anne Hiney stated she let the Council know that she sent out the list for the children to name the playground and received no response from them being against it. Board Action Motion was made to accept the recommendation of naming the playground at Founders Park "Pirate Cove Playground in Founder's Park" by Frankie Delgado and seconded by David Willey. The Board approved the motion 6—0 with Ivan Holmes absent. DISCUSSION ITEMS • Future Park and Grant Projects Staff Comments The Board turned in their top ten lists of projects to Robert Diaz. Their recommendations will be forwarded to the City Council. Dan Chesnut said there are a lot of relatively small items on the list and that there is existing funding to address them. He suggested that implementing the smaller items with existing funding might make Council more receptive towards budgeting and implementing the larger items. There was discussion of the"Comparison of Proposed Projects to Mater Plan Priorities"and the"Preliminary Project Budget". • NEXT MEETING DATE: MAY 24,2004 Board Comments At the next meeting Dan Chesnut would like to see how much funding is available in the Park Acquisition and Improvement Fund and the anticipated revenues. Robert Diaz stated that staff will ascertain revenue projections. ADJOURNMENT With no further business before the Parks and Recreation Board,a motion was made by David Willey,seconded by Eugene Garner to adjourn the meeting at 8:20 p.m.The board approved the motion 6-0 with Ivan Holmes absent. Minutes—April 26,2004 Wylie Parks and Recreation Board Page 3 Parks and Recreation Board Agenda Communication for June 28, 2004 Issue Consider and act upon amending the Blackland Prairie Foundation Playground name for the community built playground at Founders Park from"Pirate Cove Playground in Founders Park,"to a version reflecting the "Founders theme." Background The Blackland Prairie Playground Foundation submitted a name for the future community built playground at Founders Park. The Foundation submitted a list of names to the Wylie I.S.D. for elementary students in Wylie to vote on their favorite names. The top three names chosen were Kids' Adventure Playground, Pirate Cove Playground, and Pirate Pride Playground. The winner was Pirate Cove Playground. Per the Park Naming Policy, names must be approved by the Parks and Recreation Board and then submitted to the City Council for approval. At the April 26, 2004 meeting the following name was approved, "Pirate Cove Playground in Founders Park." The Foundation wants to amend the approved name to feature a prominent Wylie Founder, reflecting the Founders Park theme. The Foundation is wanting to feature one of the following founders in the playground name: Wylie's first town marshal, Hamilton Pate Howrey, Wylie's first resident doctor, Dr. G. P. Maynard, or the founder of Wylie's first public school, William Lee. The foundation has narrowed its choice to using Hamilton Howrey's name and is asking for the Parks and Recreation Board's approval of a playground name incorporating Mr. Howrey. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/Commission Recommendation N/A Staff Recommendations N/A Attachments Biography for Hamilton Howrey r � Prepared by HOWREY, HAMILTON he wanted"no one embarrassed on Sunday."Once Wylie's weather was bad and flu was rampant.A train load of wood was on the track. PATE "PEANUTS" Ham commandeered it.His people had heat. "With his Rimfire he never killed anyone,but he always put them to sleep,"said Joe Howery of his grandfather.Although Mr. A man took up the gun and tamed this little burgh called Wylie and Mrs.Howery had one son,George(1892-1947),they had two just before the turn of the century.Mr.Law and Order himself has daughters who were Margaret (Madge) Howrey who married J. a reputation that will long be remembered by the historians and Randal and Elizabeth Howrey who married Joe Wilson. Their old timers in this community.Big Ham Howrey's first day as the special day arrived when son George and his wife Amy(1884-1966) town marshal proved that he could keep the peace that was so were blessed with twin sons,Joseph and James Howrey.They are desperately needed in this wild young town. still upstanding Wylie citizens as are their children and Some of the"ne-er-do-wells"drew straws to see who would take grandchildren. on this new marshal.Jim Albright drew the unlucky straw.Before Only once was Howrey defeated,but it was not as Wylie's City Howrey.it was not unusual for a drunk to come into the center of Marshal. He ran for Collin County Sheriff and was defeated in the street and yell like a Comanche Indian and shoot his gun into 1922.However,all of Wylie's population backed him 100%.After the air.Jim started a fight with Ham and knocked the gun from nearly one third of a century,Howrey died in 1924.His wife,Mary, the marshal's hand. Howrey did not approve and did what often followed him in death July 2,1935.Both of their services were held occurred to those who were"asking for it.' Holding in the palm of in the church of their choice.St.Anthony's Catholic Church,with his hand his trusty'45 Colt Rimfire,he hit Albright up the side of burial in the St.Paul Cemetery. his head and took him to his little"Calaboose."This was located Hamilton Pate Howrey was respected and admired by law where Johnston Inc.is now. abiding citizens of this town.Beside his obituary two lines of poetry Ham was City Marshal for many years.and in that time Wylie expressed this firm but gentle man's life.They are: became a safe place for decent people to live.Saloons were voted It is not the sketch that the newspapers say OUT three times.It has been said this man was as gentle as a lamb But how many are sorry when he passed away. but as fierce as a bulldog when aroused.It made not one iota of difference whether the trouble maker was the town drunk or the mayor.If he did wrong,he got put in the"Little Calaboose." Born in Bristol.Tennessee near the West Virginia line in 1854111401' „ to Lewis and Sarah Ann Pate Howrey.Hamilton Pate Howrey went • to the Colorado Oil Fields at a young age after losing his parents. , . ::,o He later would become a stage driver and shotgun guard for the r stagecoach line before heading a wagon train into Texas as a • p .a 20-year old young man.Because of his vast size,he gathered wood ,r • . and wild meat for the entire wagon train.After coming here.he worked first at a gin in Lucas.He then held the job as overseer of , convicts in Collin County where they were building bridges.Later he became Deputy Sheriff under Sheriff Lilburn Moulden. 'fit In 1892 Howrey planted his roots in Wylie. At sundown one Illi .. , evening near St.Paul he stopped to water his horse.Here he met and wooed the beautiful Mary Miller,daughter of original Irish Ham Howrey with twin grandsons,Jim&Joe. settlers,Mr.and Mrs.George Miller.At the time of their marriage, Peanuts could neither read nor write,but Mary became his teacher and learn he did. Howery was the original spelling of his last name, but Ham in his lessons once spelled the name Howrey. Rather than admit his mistake, he continued to spell it that way. 'Tis said Molly Bailey's Circus came to town in the early 1890's, and the town riff-raft" started trouble, Marshal McCullough deputized Ham,who did so well that he was immediately offered the job and was elected in 1888.He had no gun,so in 1889 the city took up a collection and bought his"Rimfire". Many stories have been told about this brave man's long tenure as Marshal.Women received warnings from him if they rode to town wearing the improper attire of riding breeches. If the calaboose happened to be overloaded,the rest of the prisoners were tied to the local tree where they had better remain.It was said that Ham always came early on Sunday morning to free them because PARKLAND ACQUISITION AND IMPROVEMENT REVENUE PROJECTIONS FOR FY 04-05 (Parkland Dedication Amounts) WEST ZONE(5621) CENTRAL ZONE EAST ZONE Country Ridge II 66,000 Creekhollow I 61,500 None 0 Wooded Creek II 37,000 Southplace V 22,500 0 Sage Creek VIII 100.000 Southplace VI 17,000 203,000 101,000 The above fees are base on projections that these subdivisions will be completed and ready for building permits during FY04-05. The revenue amounts are based on the fee ordinance requirements in effect at the time of final platting. 06/25/2004 10:53 AM Park Al Revenue Projections).xis — Park A& I Statement of Revenues and Expenditures June 21, 2004 West Central East Total All Zones Revenue Parkland Dedication - - - - County Grants - 25,107 100,000 125,107 Interest Income 1,263 211 632 2,105 Total Revenue 1,263 25,318 100,632 127,212 Expenses Tools & Equip - - - - Botanical &Agricultural (14,455) (5,635) (37,617) (57,707) Recreational Supplies - - - - Land Betterments (11,140) (14,560) (1,039) (26,739) Furniture & Fixtures - - - - Outdoor Equipment (32,768) - (6,275) (39,043) Major Tools, Mach, & Equip. - - - - Special Services - (25) - (25) Total Expenses (58,363) (20,220) (44,931) (123,514) Fund Balance 170,746 45,242 21,860 237,848 Total 113,646 50,339 77,561 241,546 PARKLAND ACQUISITION AND IMPROVEMENT REVENUE PROJECTIONS FOR FY 04-05 WEST ZONE(5621) CENTRAL ZONE EAST ZONE Country Ridge II 66,000 Southplace V 22,500 None 0 Wooded Creek II 37.000 Southplace VI 17,000 0 103,000 39,500 The above fees are base on projections that these subdivisions will be completed and ready for building permits during FY04-05. The revenue amounts are based on the fee ordinance requirements in effect at the time of final platting. 6/28/2004 3:50 PM C:\Old Drive\MlKES\Gen\Budget\2004-2005 Budget\Park AM Revenue Projections-Revised June 2004 k, Park A& Statement of Revenues and Expenditures June 28, 2004 West Central East Total All Zones Revenue Parkland Dedication - 64,850 - 64,850 County Grants - 25,107 100,000 125,107 Interest Income 1,263 211 632 2,105 Total Revenue 1,263 90,168 100,632 192,062 Expenses Tools & Equip - - - - Botanical &Agricultural (14,455) (5,635) (37,617) (57,707) Recreational Supplies - - - - Land Betterments (11,140) (14,560) (1,039) (26,739) Furniture & Fixtures - - - - Outdoor Equipment (32,768) - (6,275) (39,043) Major Tools, Mach, & Equip. - - - - Special Services - (25) - (25) Total Expenses (58,363) (20,220) (44,931) (123,514) Fund Balance 170,746 45,242 21,860 237,848 "` Total 113,646 115,189 77,561 306,396 r° O. ���) ,) G7 k N) i 1. t'II-'17 i J X G ✓ r Prioritization of Projects as listed by Frankie P. Delgado, Parks& Recreation Board Member May 04 Catecjory ( Project 1 Notes Priority ( - .. 1 Land Acquisiton Community Park This would also need to coincide with improving the exisiting site 2 Land Acquisiton Olde City Park (ie. Playground) Concerns with the 60%of flood plain...could we get better price for land? What can be done with 45 good acres and 65 flood plain 3 Land Acquisiton McMillen Rd Property acres? It is beautiful woodland. 4 Land Acquisiton OTHER An area of land large enough for a future Rec. Ctr Recommend rehabilitation of the bathrooms and putting outfield 5 Community Park Proj OTHER fences on the T-ball fields 6 Community Park Proj Park Field Rehab The drainage and sod project. If such a project resulted in dramative cost savings for energy use could those monies be applied elsewhere? Rebates are being made available from power providers for upgrading of such lighting 7 Community Park Proj Park Lighting systems(govt. mandated of energy proivders). 8 Community Park Proj Concrete Trail 9 Founders Park Proj Park Buildout To include the completion of the practice fields and bathrooms!!! 10 Founders Park Proj Park Backstops ( 1 1 CI 3maLL 7, L ik PLanning , ,, :„,,,z, ,, ,,,„,, ,,4,A, \Vorkshop July 17, 2004 — -, ,,,,.. #s ; $ 8 a.m.-3 p.m. gam: $II� v` " �� City of McKinney Council Chamber y s� 222 N. Tennessee St. McKinney �, AGENDA Tion You Want to AttendThis Works 8 00 8; I 5 Register; Breakfast 8 15 - 8:30 Welcome so- Bill Cox. nn & Zon,ng �- anhis is ideal workshop or: Chairperson City of Pla McKinneynig . Ejected and Appointed officials (Mayor, City 8:30 I i :30 Topics Council,and Planning& Zoning Commissions • Park System Development • City '(City Manager and Planning Department] • P&Z i 0 i Legal Issues • Attorneys who represent municipalities, land • Subdivision Design owners, and developers • Q & A • Others who may be experiencing growth i I :30 1 :00 Break for I u n c I This workshopwill look at various issues that small I .00 3:0 i0Topics towns may be experiencing such as the role of the • GPreserroU�thvingRegio Smalln Towns in a High Planning&Zoning Commission, legal matters, Comprehensive Planning, Park Development, and more! Regiona� Ti ai�sportation • Q & A ,^r-pa x- '`'c .4 A; �, 5 # #..� t";t-'tom , r_ g w a s try e"��. ' �,�^ "'fi 4. � ,� ti ' n �ie..aspe RSVP„ � ¢ e � t -G, to "e r Ramey 9/2.,� " ' ' i .,...sltei £� 1 ,' orI+ y rw nney� .,- 1 (please include the namme,title,address, telephonernumr fax e� Fy t x, ' moll ofe el }z y number,1i74�+�"11d the attendee From US 75 heading NORTH: Take exit number 40- toward LOUISIANA ST/ FM-3038/ VIRGINIA PKWY. ^ Turn RIGHT onto VIRGINIA ST VIRGINIA ST becomes LOUISIANA ST/TX-359 SPUR E. Turn LEFT onto N TENNESSEE ST. Continue pass Stoplight (VIRGINIA ST.) City Hall is on right hand side. 222 N. Tennessee St. From US 75 heading SOUTH: Take exit number 40- toward LOUISIANA ST/ FM-3038/ VIRGINIA PKWY/TX-359-SPUR. Turn LEFT onto VIRGINIA PKWY/ FM 3038 E. VIRGINIA PKWY/ FM 3038 E becomes LOUISIANA ST/TX-359 SPUR E. Turn LEFT onto N TENNESSEE ST. Continue pass Stoplight (VIRGINIA ST.) City Hall is on right hand side. 222 N. 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' C.7,. �L.� ans St �� Ada 51". a i loaemftPo, ,`.°. t 02003 MacQuest com,Inc.:02003 Navbatbn Tech nobaias:` - -- ©2003 MacQuest.corn Inc.;02003 Navgatbn Tech noboies i • ,' _'..... r...r —s- - .w ' Project Name Project Results from the April 2004 Parks and Recreation Board Meeting Founders Park Projects Dan Chesnut Jamie VanEaton David Willey Frankie Delgado Anne Hiney Founders Park Buildout X X X X X Founders Park Tennis Court Lights Founders Park Maintenance Path Founders Park Backstops Community Park Projects Community Park Lighting X Community Park Concrete Trail X Community Park Bleacher Replacement Community Park Tot Lot Playground Community Park Field Rehabilitation x X Neighborhood Park Projects Olde City Park Improvements X X Cimarron Park x X Joel Scott Memorial Park X X Avalon Park X X Friendship Park Basketball Court X Valentine Park Walking Trail X X X Twin Lakes Park X X Sage Creek North Improvements X X X Dodd Park X X Meadowview Estates Hike and Bike Trail X X X Land Acquisition Projects Stone Circle Land Acquisition X X X Community Park Land Acquisition X X X Olde City Park Land Acquisition X X X X McMillen Road Land Acquisition X X X X X Miscellaneous Projects Dog Park at Alanis Landfill Site X X Disc Golf Course X X X FM 544 Beautification X State Highway 78 Beautification Kirby/Stone Beautification New Parking Lots Eugene Garner supported all the projects and did not fill out a surey. Ivan Holmes did not attend the meeting. Some Board members had more than 10 votes because they would say things such as "all land acquisition..." a City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members Dan Chesnu nne Hiney, David Willey, Frankie Delgado, Eugene Gamer, Ivan Holmes, amie an aton From: Robert Diaz,Assistant Superintendent CC: Bill Nelson, Superintendent Mike Sferra,Director of Development Services Date 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the "Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. If you have questions on any of the items outlined above let me know. 1, NA:(c§ o�"( No. mow.,► S G ,p�, (Lit a. Cen.�►v►ni��'� No.IL . L Q Co",cox iL Vi��.i4�i I t i'+Fl;onl 0at- c:"ry- PA -- C.or..Plei? A(. boo( Scowl PMk. Cp•^^ro/ei-e- 6. fW AI o Ai (.a...Pie re, 6. r,g.p. s s A.B RA 1 7. QsAie....Tc,�e Q ;54- Gott nn ro rrc.rK; rt EtAA �v44 City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members—Dan Chesnut,Anne Hiney, David Willey, Frankie Delgado, Eugene Gamer, Ivan HolmesQamie VanEaton From: Robert Diaz,Assistant Superintendent CC: Bill Nelson, Superintendent Mike Sferra, Director of Development Services Date: 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the"Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. If you have questions on any of the items outlined above let me know. 7-->XNC} ry,` °r �^ ',� p-, >, 4 LANo Acotoi-oIloalf, A65T tMPoRTA0i' �ynmirit); ''r P! rl .;,; y. " r�`+' c\ '\tV , \ T.' J , ' III <e E KP Tin' (*le ,T .� F)r' Led l-1 r n,)4,; ->1', (vp.1`11 'r r F,C3 IG 'r.) i, /,) , ,; - ,/' J1' , t- I,1 , 1 bt jj};,', 9 l`- aced co 1 City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members—Dan Chesnut,Anne Hiney David Willey Frankie Delgado, Eugene Gamer, Ivan Holmes, Jamie VanEaton From: Robert Diaz,Assistant Superintendent CC: Bill Nelson, Superintendent Mike Sferra, Director of Development Services Date: 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the"Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. If you have questions on any of the items outlined above let me know. fl/ 6' H i-Y :i ram..:6 0 ___ ,}c..,2_, 8--11,.i • (9 AL ikk,p/Ai,ii-ip....1 44,44 , Li'l i) (->--. j - .....: 4,-6.--s 01 L...,..k,vtiAni Ct.vi-41, r 11"' '11 .9)7>ri C't =,-- P 1 4,- 1 4)1 -9.-.: 14..../,,,,... 4,,,,, rit', ,. 4-,-a-2--A,4. C 17.li.....,71.,k.;v 5,--?..;C-h..44.- :5 i.......ittit,1.4 tfts..... I I., I �;`4z...- �.. 5 , - / 1, ' ll S y�I TwPu z.r 1 a,�; City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members—Dan Chesnut,Anne Hiney, David Willey(Fra kn ie Igado, ugene Gamer, Ivan Holmes,Jamie VanEaton From: Robert Diaz,Assistant Superintendent CC: Bill Nelson, Superintendent Mike Sferra, Director of Development Services Date: 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the "Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. If you have questions on any of the items outlined above let me know. — M otlig" 3� 6 o ra u_I soo c 4-(tIA") L1, 5) f�1 — I Pn o✓tom, ( &?itoo .S !) t 1=Cxu•-1004- 0 — 1"•0 ,U'rk Q,Sefio,�� 1 City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members—Dan Chesnut,Anne Hiney David Willey, Frankie Delgado, Eugene Gamer, Ivan Holmes,Jamie VanEaton From: Robert Diaz,Assistant Superintendent CC: Bill Nelson, Superintendent Mike Sferra, Director of Development Services Date: 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the"Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. if you have questions on any of the items outlined above let me know. (( Fol��1cl` T6( C,:A - Stc, 4 1 e5i c.c<,` g.Y. __ C4-62 [CI l ,( CITY OF WYLIE COMMUNITY SERVICES Memo To: City Council Members CC: Mindy Manson, Interim City Manager From: Michael Sferra, Director of Community Services Date: April 26, 2004 Re: Future Park Projects In the most recent Collin County bond election, citizens approved an $11 million dollar matching grant program for the county. The county has decided to make $2.2 million dollars available to units of local government for matching grants for each of the next five years. The deadline for submittal of grant applications for the first year's round of funding is July 2, 2004. At a March 31, 2004 meeting with county representatives, the county clarified its priorities for the grant program in the following order: 1. Land acquisition; 2. Development and improvement of existing parks and open spaces; 3. The development of trail systems that extend in the direction of or interconnect with other trail systems in the cities of Frisco, Allen, McKinney, Plano, Richardson, and Wylie; and 4. The development of trail systems along waterways that protect the water quality. Staff began preparing a list of potential projects that corresponded with the priorities of the Wylie Parks, Recreation and Open Space Master Plan as well as projects that had been requested by citizens via phone calls and emails throughout the year. As the Parks and Recreation staff began considering a list of potential projects to submit to the county's Parks Foundation Advisory Board, it became apparent that there are a number of potential projects which may be submitted, and it also became apparent that several other related issues may have an impact on which projects could be submitted by the City of Wylie. The related issues involve the potential funding options the City may desire to use as its match for the county funds and how much from each potential funding option the City may desire to encumber. Specifically, these options include using the 4B fund balance (estimated ending fund balance for FY 03-04 is $491,490), the Park Acquisition and Improvement fund balance (currently$282,008), and the City's General Fund. Also, there are long range aspects that the City should consider while analyzing its funding options. These include the possibility of using the 4B fund to finance long term bonds for larger projects or using the fund as a source of matching funds for future Texas Parks and Wildlife Department grants instead of using the fund as a match for the Collin County grants. The 4B fund is used to retire debt from previous bonds, to purchase large capital items and equipment for the Parks Department, to finance the Summer Concert series, and it is also currently used to fund the operating cost of the Community Center and over $300,000 in Community Center and Parks Department salaries. While analyzing its funding options for the county grants or long term bonds, the City may decide to shift some of the current operating expenses out of the 4B fund and into the General Fund over successive fiscal years. On April 26, 2004, the Park and Recreation Board reviewed the list of potential projects and selected the following projects as those they would like to see implemented: List to be determined Staff will be available at the May 11, 2004 Work Session to answer any questions you may have about the scope of potential projects for submittal to the Collin County Parks Foundation Advisory Board. At this meeting, we would greatly appreciate your guidance in selecting any number of projects and in determining the sources of funding so that staff can begin preparing the grant submittals to the county by the July 2, 2004 deadline. •Page 2 City of Wylie Parks and Recreation De • artment Memo To: Parks and Recreation Board Members—Dan Chesnut,Anne Hiney, David Willey, Frankie Delgado, Eugene Gamer, Ivan Holmes,Jamie VanEaton From Robert Diaz,Assistant Superintendent CC: Bill Nelson,Superintendent Mike Sfena,Director of Development Services Date: 04/23/2004 Re: New items This memo is to provide you with some direction on some items in your agenda for April. You will notice the"Consent Agenda" portion of the agenda. This is a tool used by the City Council to approve routine items that would not need any discussion. These items can be voted on with one motion without discussion, unless a Board member feels the item warrants discussion. At that point the item would be moved to the"Individual consideration"section of the agenda. At that point the item would be treated as a separate item. Staff feels for the routine items this will assist us in speeding up the pace of the meetings and provide time for more prudent issues. The next item is a request of staff for each Board member to bring their ten projects that they would like to see addressed from the list of"Future Park and Grant projects." Staff would like to then tally votes for the highest priority projects and forward this information at the May 11, 2004 work session staff has scheduled with the City Council. Please use the boxes provided below to place your ten projects and bring it with you to the April 26 meeting to submit to staff. If you have questions on any of the items outlined above let me know. 1 . y w =j ., ri '_ !. • ai;:; i rj . ---,,, ,.... .--rt - .i.----. .„•_,...„ iir pie .... .., ,. ,,, .„,. .., .. j. 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