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04-26-2004 (Parks & Recreation) Agenda Packet NOTICE OF MEETING WYLIE PARKS AND RECREATION BOARD AGENDA Monday, April 26, 2004 6:30 p.m. Wylie Municipal Complex—Council Conference Room 2000 State Highway 78 North Wylie, Texas 75098 CALL TO ORDER cITT/EN PART'IcI ATION :: <;. A.amatterslisted:under theCunsent da are con ered to lie ruisthn+by theP ,wa .I erxeatlon Duard.end w l e edb) vvu.Vie: '€,,,- suit nut 6� tatata.,lswmi�itlu fif tite!t If d sfba fs degfihed,thsGt e#n:3 ; ! b tk's a!r.tlYe gk a eunsidered separa 1. Consider and act upon approval of the Minutes for March 22,2004. 2. Consider and act upon the Wylie Chapter of Cowboys for Christ event on Saturday,May 22,2004. 3. Consider and act upon allowing the following groups to sell items for the Summer Concert Series that begins June 3, 2004 at Community Park: Friends of the Smith Library,Lions Club,Kiwanis Club, Teens that Care,Wylie Seniors,Wylie Downtown Merchants Association,Blackland Prairie Foundation, and the Wylie Chamber of Commerce. I I�IVTtiU ►L COI TST)ERATi i 4. Discuss and consider dedication of parkland adjacent to two commercial sites off of Sanden Boulevard. 5. Discuss and consider naming the future community built playground at Founders Park. 3 O.M.SSION TEM `. 6. Future Park and grant projects. 7. Grant Projects update. ADJO EI' T hi addition to any specifically identified Executive Sessions,the Parks and Recreation Board may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should the Parks and Recreation Board elect to convene into Executive Session,those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executive Session,will be taken and recorded in open session. I certify that this Notice of Meeting was pock�tl is 11/6<',?e— O C/ at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Gov r eit. ,e,aigd')hdt+ihe appropriate news media contacted. As a courtesy,this agenda is also po t d to the City of y,a We •WWW.C1.W � .US �� - SEAL Carole hrlich,City Secretary _ Dat Notice emoved The Wylie Municipal Complex is Whee glair°Ac,essible. Sigti intes3retation or other special assistance for disabled attendees must be requested 48 hours in advance b"%pit J)iigtireC'�i cthary's office at 972/442-8100 or TDD72/442-8170. y 9,//,�c-./E �f-j'''�‘‘`� Parks and Recreation Board Agenda Communication for April 26, 2004 Issue Consider and act upon a request from the Wylie Chapter of Cowboys for Christ event on Saturday, May 22, 2004. Background The Cowboys for Christ group has held events in the parks on prior occasions with no noted problems. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars,tobaccos,cigarettes, fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations,or the agents of any person,or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation N/A Staff Recommendations N/a Attachments Vendor Registration Form repared by CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP.ORGANIZATION.INDIVIDUAL ETC. EVENT INFORMATION Name Cowboys for Christ Location Okie City Park or Community Park Address Date(s) 05/22/2004 Phone No.Ginger Glover/972-442-2713 Start lime 10:00 AM Alternate Phone No. End Time 6:00 PM Contact Person Name Number of Individuals Vending Items 1 group Address Target Audience Park visitors Phone No. Anticipated Number in Attendance at Event 50-100 people Alternate Phone No. Specific Items to be Sold Emergency Contact Name Misc.goods I.e.bibles,hats,drinks and barbecue. Address Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. Parks and Recreation Board Agenda Communication for April 26, 2004 Issue Consider and act upon allowing the following groups to sell items for the Summer Concert Series that begins June 3, 2004 at Community Park: Friends of the Smith Library, Lions Club,Kiwanis Club, Teens that Care, Wylie Seniors, Wylie Downtown Merchants Association, Blackland Prairie Foundation,and the Wylie Chamber of Commerce. Background The following groups have participated in providing vending services at the Summer Concert Series in past years. A vendor schedule is not confirmed for the 2004 season,these are just a list of potential vendors that could be used. Jolly Trolley Snocones of Texas will be the other vendor used,we currently have a standing contract for this vendor so no approval is needed. Financial Considerations N/A Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars,tobaccos, cigarettes, fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person,or organization, firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation N/A Staff Recommendations Approval of the vendor list Attachments Ven Registration Form 4-11 v� tepared by (I T' OF '•:`E l E CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP,ORGANIZATION,INDIVIDUAL,ETC. EVENT INFORMATION Name Various Vendors Location Community Park for Summer Concert Series Address Date(s) June 3 to July 15,2004 Phone No. Start Time 7:30 PM Alternate Phone No. End Time 9:00 PM Contact Person Name Robert Diaz Number of Individuals Vending Items 2 to 5 Address Target Audience adults/kids Phone No. Anticipated Number in Attendance at Event 2-500 Alternate Phone No. Specific Items to be Sold Emergency Contact Name drinks,snacks,merchandise such as hats/glow sticks Address Potential Vendors: Friends of Smith Library,Wylie Lions Club, Phone No. Wylie Kiwanis Club,Teens that Care,Wylie Seniors,Wylie Alternate Phone No. Downtown Merchants Assoc.,Blackland Prairie Foundation, Wylie Chamber of Commerce Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared of site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. Parks and Recreation Board Agenda Communication for April 26, 2004 Issue Discuss and consider dedication of parkland adjacent to two commercial sites off of Sanden Boulevard. Background Following the adoption of the new Parkland Dedication Ordinance, commercial properties are subject to parkland dedication requirements. Two sections of parkland have been identified for dedication,the first section is behind Southern Fastening Systems(RSR Addition-approximately 8.043 acres/$8,043.00 in fee dedication) and the second section is behind the Wylie Economic Development Corporation's owned property(Bayco Addition-approximately 8.285 acres/$8,285.00 in fee dedication)off of Sanden Boulevard. The Southern Fastening Systems parkland dedication is 757'x 60' equaling 45,390 square feet and the Wylie Economic Development Corporation's dedication is 84'x 60'equaling 5,040 square feet. Both portions are identified in the Recreation and Open Space Master Plan as desirable areas for future trail development. Financial Considerations In both of these cases land is being dedicated instead of the fee. Using a formula based upon the purchase price,the Southern Fastening Systems portion is$0.25 per square foot for the floodplain creating a value of$11,204.00 well in excess of the $8,043.00 fee. However,based upon a purchase price of$0.32 per square foot for the Wylie Economic Development Corporation's portion of the dedication can only be valued at $1,605.00, well below the $8,285.00 fee. Due to the fact that the Wylie Economic Corporation is a publicly funded development corporation under the City of Wylie umbrella, charging this entity the fees would not meet the intent of the Parkland Dedication Ordinance. Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/Commission Recommendation N/A Staff Recommendations Accepting both of the dedicated areas for future trail development. P.2 Attachments Final Plats for RSR Addition and Bayco Addition pared by Parks and Recreation Board Agenda Communication for April 26, 2004 Issue Discuss and consider naming the future community built playground at Founders Park. Background The Blackland Prairie Playground Foundation has submitted a name for the future community built playground at Founders Park. The Foundation submitted a list of names to the Wylie I.S.D. for elementary students in Wylie to vote on their favorite names. The top three names chosen were Kids' Adventure Playground, Pirate Cove Playground,and Pirate Pride Playground. The winner was Pirate Cove Playground. Per the Park Naming Policy, names must be approved by the Parks and Recreation Board and then submitted to the City Council for approval. Financial Considerations N/A ". Other Considerations Article VIII, Section 2 of the City Charter and Section 78-38 of the City Code identify the duties of the Park Board to serve in an advisory capacity to the City Council on the planning and development of parks and recreation facilities and the regulations governing their use. Board/Commission Recommendation N/A Staff Recommendations Staff wants to make the Board aware that the names chosen for the playground do not meet the original intent of the naming of facilities in Founders Park. The Founders Park name was chosen to provide future opportunities to name facilities in Founders after historical figures or events in Wylie i.e. Colonel Wylie., Attachments Submittal of names. itvf Prepared by Mr. Robert Diaz Assistant Superintendent City of Wylie 949 Hensley Lane Wylie, TX 75098 4/29/2004 Dear Robert, I hereby tender my resignation from the City of Wylie Parks and Recreation Board effective April 30, 2004. Though I enjoy working on the Board and assisting the growth and betterment of my community, my personal and professional lives have become more demanding and require that I reallocate my time. I will not remain on the Board knowing that I cannot perform my duties effectively and in a quality manner. I thank my fellow Board members for all of their help during my tenure and I thank the members of the city council for having faith in me to appoint me as a member of the Board. I have truly enjoy d serving our growing community. van D. Holmes