09-27-2004 (Parks & Recreation) Minutes MINUTES
CITY OF WYLIE
PARKS AND RECREATION BOARD
Monday, September 27, 2004— 6:30 p.m.
Wylie Municipal Complex—Work Session Room
2000 State Highway 78 North
CALL TO ORDER
Chairman Daniel Chesnut called the meeting to order at 6:35 with the following board members present;
Anne Hiney, Ronnie Rogers, Eugene Garner, Brandi Lafleur. Board member David Willey was absent.
Board member Frankie Delgado arrived at 6:43.
Staff members present were Director of Community Services Mike Sferra, Parks Superintendent Bill
Nelson,Assistant Parks Superintendent Robert Diaz, and Park Board Secretary Aimee Nemer.
Perform Officer Elections for Chairperson and Vice-Chairperson for the next year.
Chairman Dan Chesnut opened the floor for nominations for Chairman.
Nominations for Chairman
Board member Anne Hiney nominated Dan Chesnut for Chairman. Chairman Chesnut nominated Anne
Hiney for Chairman. With no other nominations for Chairman, the floor was opened for nominations for
Vice-Chairman.
Nominations for Vice-Chairman
Chairman Chesnut nominated Eugene Garner for Vice-Chairman. Board member Eugene Garner
nominated Frankie Delgado for Vice-Chairman.
Board Action
With no other nominations for Vice-Chairman, Board member Eugene Garner made a motion for
nominations to cease. The motion was seconded by Board member Ronnie Rogers. A vote was taken and
passed, 5-0 with Board members Frankie Delgado and David Willey absent.
Board member Eugene Garner made a motion to elect Dan Chesnut as Chairman. The motion was
seconded by Board member Ronnie Rogers. A vote was taken and passed, 4-0 with Board member Dan
Chesnut abstaining.Board members David Willey and Frankie Delgado were absent.
Board member Anne Hiney made a motion to elect Eugene Garner as Vice—Chairman. The motion was
seconded by Chairman Dan Chesnut. A vote was taken and passed, 4-0 with Board member Eugene
Garner abstaining. Board members David Willey and Frankie Delgado were absent.
Chairman Chesnut thanked the Board for the nomination and election for another term as Chairman.
CITIZENS PARTICIPATION
There were no citizens present for Citizen's Participation.
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Wylie Parks and Recreation Board
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INDIVIDUAL CONSIDERATION
1. Consider and act upon approving the Minutes for August 23,2004 meeting.
Board Action
Board member Anne Hiney made a motion to approve the Minutes as submitted. Board member
Eugene Garner seconded the motion. A vote was taken and passed, 5-0 with Board members David
Willey and Frankie Delgado absent.
2. Consider and act upon amending the Parks and Recreation Board Bylaws to reflect the
changes to the"Secretary" position.
Board Action
Board member Ronnie Rogers made a motion to amend the bylaws. The motion was seconded by
Board member Eugene Garner. A vote was taken and passed, 5-0 with Board members David Willey
and Frankie Delgado absent.
3. Consider and act upon a request from the Wylie Seniors Program and Teens that Care to
sell admissions for the Haunted Tunnel at the Bart Peddicord Community Center on
October 28,2004.
Board Action
Board member Anne Hiney made a motion to approve Teens that Care to sell admissions for the
Haunted Tunnel at the Bart Peddicord Community Center on October 28, 2004. Board member
Eugene Garner seconded the motion. A vote was taken and passed, 5-0 with Board members David
Willey and Frankie Delgado absent.
Board member Frankie Delgado joined the meeting at this time.
DISCUSSION ITEMS
4. Update of Parkside Development from the Parsons Group.
Staff Comments
Mike Sferra, Director of Community Services, addressed the Board. He stated that clarification was
needed from the Board as to their decision to accept the flood plain as parkland dedication for the
Parkside Development. He explained that the City Council did not receive communication justifying
the Board's decision. Mr. Sferra stated that more clarification was needed in the Parkland Dedication
Ordinance as well.
Developer Comments
Steve Parsons representing the Parsons Group stated that he would like for the Board to be able to
explain their decision to Council at the Council Meeting.
Board Discussion
Chairman Dan Chesnut stated that the reason the decision was made to accept"unusable"flood plain
was due to the fact that it would be usable for a future trail system. The Board determined that a
summary should be written to Council explaining the decision and how the Board arrived at the
decision of whether or not the land was usable. The Board requested that Staff be available at the
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Wylie Parks and Recreation Board
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Council Meeting to brief the Council on any park related matters or Park Board decisions in the
future.
Board member Anne Hiney requested Staff to provide an updated copy of the Parkland Dedication
Ordinance.
Chairman Dan Chesnut requested that the discussion move to Item 6 before Item 5.
6. Update on current park development projects-Sage Creek North Park.
Parks Superintendent Bill Nelson addressed the Board with updates to current park development
projects. He stated that the playground equipment and wall have been installed at Sage Creek North.
Mr. Nelson explained that they are in the process of ordering a picnic pavilion and pricing trees,
irrigation, and park entry signage. Mr.Nelson stated that preparations for berms were in the process
for Cimarron Estates as well as ordering a picnic pavilion.
Mr. Sferra stated that they are waiting for a response from the County on a grant that was submitted
by the City for Olde City Park.
The Board moved the discussion back to Item 5.
5. Future athletic field development.
Board member Ronnie Rogers stated several concerns with Community Park. He listed the following
issues; traffic, children on scooters, and safety in the park during an emergency such as a lost child.
Mr.Rogers suggested a possible solution might be to schedule soccer at Founders Park and football at
Community Park. He stated that the Police Department was notified of the scooter issue and were
patrolling the park.
Chairman Dan Chesnut stated that he had the same concerns in addition to the issue of parking at
Community Park. He explained that he was at the Park during prime times on Saturday to observe
some of the above mentioned issues.Mr.Chesnut stated that their were sections of the parking lot that
were empty,while patrons were parking on the grass and in unsafe areas including up to the fence by
the baseball fields and around the curve adjacent to the library. He suggested that Staff implement a
cabled fence to prevent parking in these areas. Mr. Chesnut also suggested establishing an alternate
route into the park by paving an entrance from the Wylie Junior High parking lot.
Chairman Chesnut suggested having discussions with each of the athletic leagues to determine their
needs and possible solutions to these issues. Mr. Chesnut suggested that the leagues assist in
communicating parking concerns to parents. He also mentioned a previous agreement with the WISD
that was put in place for leagues to be able to utilize school property for practice.
Robert Diaz, Assistant Parks Superintendent, stated that annual meetings could be implemented with
the leagues and the Park Board. He suggested a time frame of mid-December before the holiday
season for the initial meeting. He also stated that a review of the procedure for space reservations
was necessary.
Bill Nelson, Parks Superintendent stated that staff would follow up on the issues that can be
immediately address such as parking in non-designated areas, and possibly reviewing schedules of
various leagues and age groups.
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Wylie Parks and Recreation Board
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Chairman Chesnut requested a list of items that needed to be completed within the park system along
with cost estimates for each item.
Parks Superintendent Bill Nelson stated that Staff was awaiting the results of a city-wide facilities
study that would also be helpful in determining future needs.
There was a consensus among the Board to address the above stated issues as soon as possible and to
open discussions with the leagues and continue on an annual basis.
Staff was in agreement and stated that immediate concerns would be addressed within the
department's capabilities and funding.
ADJOURNMENT
With no further discussion,a motion was made by Board member Anne Hiney to adjourn the meeting at
7:43. Board member Ronnie Rogers seconded the motion. A vote was taken and passed,6-0 with Board
member David Willey absent.
Daniel Chesnut,Parks&Recreation Board Chairman
SUBMITTED BY:
Aimee Nemer,Park Board Secretary
Minutes—September 27,2004
Wylie Parks and Recreation Board
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