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12-13-2004 (Parks & Recreation) Minutes MINUTES CITY OF WYLIE PARKS AND RECREATION BOARD Monday, December 13, 2004— 6:30 p.m. Wylie Municipal Complex—City Council Chambers 2000 State Highway 78 North CALL TO ORDER Board Vice-Chairman Eugene Garner called the meeting to order at 6:36 with the following board members present; Frankie Delgado, Anne Hiney, Brandi Lafleur, Ronnie Rogers, and David Willey. Board Chairman Daniel Chesnut was absent. Staff members present were Mike Sferra,Director of Community Services, Bill Nelson, Parks Superintendent, Robert Diaz, Assistant Parks Superintendent,Dennis Sewell,Athletic Field Supervisor, and Rachael Hermes, Park Board Secretary. CITIZENS PARTICIPATION There were no citizens present for Citizens Participation. INDIVIDUAL CONSIDERATION Minutes from the November 29, 2004 meeting were not completed prior to this scheduled meeting. The minutes from November 29,2004 and December 13,2004 will be brought to the Board for review in January 2005. DISCUSSION ITEMS 1. Wylie Sports Annual Forum 2004(Discussion panel with sports league representatives.) Attendees to the Forum included Roy Fuentes, Lake Cities Girls Fastpitch Softball Association, Dale Hawkins, Jolly Trolley Snocones of Texas, Shannon Mathers, Wylie Football League, Jeff Murray, Wylie Youth Soccer Association, Shannon Nolan,Wylie Baseball Association,and Matt Willis,Wylie Baseball Association. Staff Comments Assistant Parks Superintendent Robert Diaz explained that the Annual Forum was initiated to review policies and issues concerning youth and adult athletics. Mr.Diaz reviewed items concerning concession policies,athletic field policies/scheduling, and future park development. Mr. Diaz also provided information concerning the Texas Amateur Athletic Federation. Parks Superintendent Bill Nelson explained budgetary limitations on providing city staff members during weekend games. Mr. Nelson also stressed the importance of league representatives supporting city staff decisions regarding game cancellations. Board/Sports League Comments Board member Frankie Delgado expressed concerns regarding field conditions and notification of game cancellations or delays. Wylie Youth Soccer Association representative Jeff Murray suggested the implementation of a flag system to help notify team members of game cancellations. Minutes—December 13,2004 Wylie Parks and Recreation Board Page 1 Wylie Baseball Association representative Shannon Nolan expressed concern that parents have been unable to access the hotline to determine if their child's game has been cancelled. Assistant Parks Superintendent Robert Diaz informed the representatives that he would obtain more information regarding the implementation of a flag system. Mr.Diaz discussed the possibility of requesting a city employee specifically designated to the fields in the next fiscal year. Mr.Diaz also stated that he would consider providing additional information on the city website. Wylie Football League representative Shannon Mathers expressed concern regarding dry field conditions. Parks Superintendent Bill Nelson explained the difficulty in preventing cracks in the fields. Mr. Nelson mentioned the possibility of relocating the soccer league from Community to another park location in an attempt to resolve traffic and safety problems. Wylie Baseball League representative Shannon Nolan discussed relocating team pictures in an effort to prevent additional congestion at Community Park. Wylie Youth Soccer Association representative Jeff Murray stated that additional fields might be needed for next season. League representatives were in agreement that coordination of scheduling would be essential due to increased league participation. League representatives discussed concern that the W.I.S.D. would not allow leagues to use school properties for additional practice areas. Assistant Parks Superintendent Robert Diaz stated that he would discuss the issue with the school district and try to compile a list of alternative practice areas. Jolly Trolley Snocones owner Dale Hawkins discussed lack of ventilation in the pavilion. Wylie Baseball Association representative Shannon Nolan inquired about possible improvements to irrigation systems, grass, and bathroom facilities. League representatives discussed being unable to host tournaments because of lack of facilities and suggested that potential revenue is being lost as a result. Assistant Parks Superintendent Robert Diaz stated that specific figures would need to be proposed in the budget to fund upgrades. Wylie Youth Soccer Association representative Jeff Murray requested that the Board consider adoption of an additional fee to help offset their costs for field maintenance. Mr.Murray explained that other organizations utilize the fields with minimal costs yet do not pay the maintenance fees. Board members were in agreement that an additional fee could be considered. 2. Park naming for Sage Creek North and Cimarron Parks. Assistant Parks Superintendent Robert Diaz provided the Board with historical names to be considered for Cimarron Park. Board members agreed to using a historical name for Cimarron Park and eliminating"Bozman" from the list of suggestions. Assistant Parks Superintendent Robert Diaz agreed to submit lists with narratives to Akin and Groves Elementary for voting by students. 3. Staff update of Parkside Development from the Parsons Group. Staff Comments Director of Community Services Mike Sferra informed the Board that City Council would be reviewing the Parkside Development at the next council meeting. Mr. Sferra also stated that discussion would take place regarding possible road development connecting Parkside to FM 1378. He also informed the Board that, if approved,the Master Plan may be updated to include the Wells property and additional parcels of land. Board Comments Board member Anne Hiney inquired about a parcel of property not included in the Parkland Dedication. Director of Community Services Mike Sferra informed the Board that he would acquire information on the property at the Council meeting and provide it to the Board. 4. Staff update on current park development projects-Olde City,Sage Creek North and Cimarron Parks. Staff Comments Parks Superintendent Bill Nelson addressed the Board with updates to current park development projects. He stated that dirt-work had been completed at Cimarron Estates and bids had been opened for tree installation in Sage Minutes—December 13,2004 Wylie Parks and Recreation Board Page 2 Creek North/Cimarron Parks and Hwy 78. Mr. Nelson stated that bids for purchase of playground equipment and installation would soon be opened for Cimarron and Olde City Parks. Mr. Nelson explained that he is preparing to receive bids for pavilion shelters,concrete work,irrigation systems,and underground drainage system. ADJOURNMENT Board Action With no further business,Board member David Willey made a motion to adjourn the meeting at 9:19.The motion was seconded by Anne Hiney. A vote was taken and passed,6-0 with Board member Daniel Chesnut absent. Daniel Chesnut,Parks&Recreation Board Chairman SUBMITTED BY: Rachael Hermes,Park Board Secretary Minutes—December 13,2004 Wylie Parks and Recreation Board Page 3