03-28-2005 (Parks & Recreation) Agenda Packet NOTICE OF MEETING
WYLIE PARKS AND RECREATION BOARD AGENDA
Monday, March 28, 2005
6:30 p.m,
Wylie Municipal Complex— Council Conference Room
2000 State Highway 78 North
Wylie, Texas 75098
CALL;TO O: ER
CITIZENS.P R CIPATIO
1. Consider and act upon approving the Minutes from the February 28,2005 meeting.
DiSCUSS1C4..V iTE
2. Changes/updates to the Park Regulations (Article V and Article VI,City of Wylie Code of Ordinances).
3. Potential proposed connection through the Sage Creek Development.
4. Park Memorial Policy.
5. "No golfing"ordinance in the parks.
6. League sanctioning guidelines.
7. Staff updates on current park development projects: Bond Committee appointment and video presentation
of Wells Property purchase.
ADJOURNi N :.'.
In addition to any specifically identified Executive Sessions,the Parks and Recreation Board may convene into Executive Session at an
open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting point during the
be open. Should
the Parks and Recreation Board elect to convene into Executive Session;those exceptions will be specifically identified and announced. Any subsequent
action,as a result of this Executive Session,will be taken and recorded in open session.
I certify that this Notice of Meetingt to
wa k,p® d'bn,Mis 24 day of March, at 5:00 p.m. as required by law in
accordance with Section 551.042 of th(s,�� 0
As a courtesy,this agenda is also poste be e'ity d , �Websitee at thatwww.he a lie. .us
� appropriate news media contacted.
Carole Ehrlich,City
•
1.__._r Date No emo
Wylie Municipal Complex is Wheelcha�,ac qs�ssi
Thet be requested pa hours is W advance lcy con O blv``rya Attt1 p%tation or other special assistance for disabled attendees
;i t C ly� ry's office at 972/442-8100 or TDD72/442-8170.
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CITY OF WYLIE Item No. 7/
Staff`'use only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: March 28, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: March 22, 2005
Budgeted Amount: Exhibits: Article V,VI
AGENDA SUBJECT:
Discussion Item-Review changes to the Park Regulations(Article V and VI, City of Wylie code of Ordinances).
RECOMMENDED ACTION:
N/a
SUMMARY:
,. Per the January 2005 meeting, staff was to make final revisions to Article IV and then put Articles V and VI
on the agenda to be discussed at the February meeting. A review of the Articles V and VI will be made at the
February meeting and finalized at the March meeting. These revisions will then be forwarded to the City of
Wylie Council for their review in April 2005.
APPROVED BY: Initial Date
Department Director: \
Park Memorial Policies
Wylie
Memorials are submitted by residents and approved by the Parks and Recreation
Superintendent. Memorials can be placed in any park and memorials require no
qualifications.
Plano
Plano designates a tree planting only in certain parks with no qualifications for having a
memorial. Proceeds from the memorial goes to their foundation.
Frisco
Memorials are put in their"Memory Tree Grove" and the Rotary club oversees the
memorials put in the park.
Allen
They do not have a memorial policy at this time;they are forming a committee to look
into putting a policy together.
Murphy
They do not have a memorial policy at this time.
All information was obtained in February 2005.
CITY OF YLIE Item No.
W Staff`Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: March 28, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No. #: Date Prepared: March 22, 2005
Budgeted Amount: Exhibits:
AGENDA SUBJECT:
Discussion Item-"No golfing"ordinance in the parks.
RECOMMENDED ACTION:
N/a
SUMMARY:
Staff needs input from the Board about constructing an ordinance prohibiting golfing in the park areas. Staff is
concerned about the safety of park users and the destruction of parkland caused by divots left by golf clubs. With
the growth of Wylie,maintenance staff has notified supervisors of an increase in the damage to sports turf at
Community and Founders Park because of individuals playing golf and leaving their mark on the fields. The are
currently numerous area cities that prohibit golfing in the parks i.e. Garland and Farmers Branch. If the Board
agrees with staffs recommendation, an ordinance will be written and presented at the April 2005 meeting.
APPROVED BY: Initial Date
Department Director: \
CITY OF WYLIE Item No. (Q
Staff Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: March 28, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: March 22, 2005
Budgeted Amount: Exhibits:
AGENDA SUBJECT:
Discussion Item-League Sanctioning guidelines.
RECOMMENDED ACTION:
N/a
SUMMARY:
Staff needs input from the Board in regards to compiling a set of guidelines that would allow the Parks and
Recreation Department to sanction athletic leagues. Currently there are no criteria set forth by the City for
leagues operating in the City. The reason this has become an issue is the Wylie I.S.D. is now requiring all
leagues requesting use of school facilities to be sanctioned by the City in order to receive the lower building
usage fees. Staff has been contacted by the Wylie Baseball Association, Wylie Volleyball Association, Wylie
Youth Football and Wylie Basketball Association in regards to the Wylie I.S.D.'s new policies. The following
are areas staff feels needs to be addressed in the sanctioning guidelines: league operations(mission statement),
list of board members, contact information, insurance requirements, non-profit status, safety instruction for
coach's, and background checks for league coach's and officials. With some input and direction from the Board,
staff will write the guidelines and then bring it back for the Board to approve.
APPROVED BY: Initial Date
Department Director: \
CITY OF WYLIE Item No.
Staff Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: March 28, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No. #: Date Prepared: March 22, 2005
Budgeted Amount: Exhibits:
AGENDA SUBJECT:
Discussion Item-Staff updates on current park development projects: Bond Committee appointment and video
presentation of Wells Property purchase.
RECOMMENDED ACTION:
N/a
SUMMARY:
v Staff will update the Board on current park projects i.e. Eureka and Riverway Parks. Dan Chesnut, Parks and
Recreation Board Chairman,has been chosen to be on the City Bond Committee. Mark Witter,Public
Information Officer,has provided the tape from the news story shown by Channel 8 WFAA, regarding the Wells
Property purchase. The tape will be shown to the Board at the March meeting.
APPROVED BY: Initial Date
Department Director:
Me Park Board Attendance July 2004-June 2005
Date E. Gamer D. Chesnut R. Rogers A. Hiney D.Willey F. Delgado B. LaFleur Dates
July NP P P P P P July 26, 2004
Aug. P P P P P NP P August 23, 2004
Sept. P P P P NP P P September 27, 2004
Oct. P P P P P P NP October 25, 2004
Nov. NP P P P NP P P November 29, 2004
Dec. P NP P P P P P December 13,2004
Jan. P P P P P NP NP January 24, 2005
Feb. P P NP P NP P NP February 28, 2005
March March 28,2005
April April 25, 2005
May May 23, 2005
June June 27, 2005
Updated March 22, 2005