07-25-2005 (Parks & Recreation) Minutes MINUTES
CITY OF WYLIE
PARKS AND RECREATION BOARD
Monday, July 25, 2005— 6:30 p.m.
Wylie Municipal Complex—Council Conference Room
2000 State Highway 78 North
CALL TO ORDER
Board Vice-Chairman Eugene Garner called the meeting to order at 6:30 with the following Board
members present;Brandi Lafleur,Ronnie Rogers and David Willey. Board Chairman Daniel Chesnut
arrived at 6:50.Board members Anne Hiney and Benny Jones were absent.
Staff members present were Bill Nelson,Parks Superintendent, Robert Diaz, Assistant Parks
Superintendent,Tori Hindman, Recreation Supervisor,and Rachael Hermes,Park Board Secretary.
It was a consensus of the Board to table officer elections for Chairperson and Vice-Chairperson until the
next scheduled meeting.
CITIZENS PARTICIPATION
There were no citizens present for Citizens Participation.
INDIVIDUAL CONSIDERATION
1. Consider and act upon approving the Minutes from the June 27,2005 meeting.
Board Action
Board member Brandi Lafleur noted that Item (2) should state "request" rather than "minutes". Board member
David Willey made a motion to approve the minutes as corrected. Board member Ronnie Rogers seconded the
motion. A vote was taken and passed 4-0 with Board members Daniel Chesnut, Anne Hiney, and Benny Jones
absent.
2. Consider and act upon a request from the Diva Dolls to sell tickets to a"Red Hat Society Chapter,"event
to be held at the Bart Peddicord Community Center on August 20,2005.
Board Action
Board member David Willey made a motion to approve the request as submitted. Board member Brandi Lafleur
seconded the motion. A vote was taken and passed 4-0 with Board members Daniel Chesnut, Anne Hiney, and
Benny Jones absent.
3. Consider and act upon a revision to the Athletic Field Policy moving the football season start date from
the third week in August to August 1.
Board Action
Board member Ronnie Rogers made a motion to approve the revision to the Athletic Field Policy. Board member
David Willey seconded the motion. A vote was taken and passed 4-0 with Board members Daniel Chesnut,Anne
Hiney,and Benny Jones absent.
Minutes—July 25,2005
Wylie Parks and Recreation Board
Page 1
4. Consider and act upon approving the final changes/updates to the Parks and Recreation Section,
Chapter 78,in the City of Wylie Code of Ordinances(Article I through Article VI).
Staff Comments
Assistant Parks Superintendent Robert Diaz explained that the Police Chief had reviewed the final
changes/updates. Mr.Diaz discussed the notes from Chief Butters regarding Section 78-110(18)and
recommended noting the current adopted ordinance regarding handbills. Parks Superintendent Bill Nelson noted
paragraph(C)within Section 78-73 and suggested revising to state"municipal"park.
Board Chairman Daniel Chesnut arrived at this time.
Board Action
Board member David Willey made a motion to approve the final changes/updates as presented and discussed
above. Board member Ronnie Rogers seconded the motion. A vote was taken and passed 5-0 with Board
members Anne Hiney and Benny Jones absent.
Assistant Parks Superintendent Robert Diaz requested that the Board move to Item 6 until Recreation
Supervisor Tori Hindman was present to discuss Item 5.
6. Consider and act upon the proposed street connection in Sage Creek Phase 8 related to the development
for Sage Creek Phase 9.
Staff Comments
Assistant Parks Superintendent Robert Diaz displayed a map showing the proposed street connections within Sage
Creek Phase 8 related to the development for Sage Creek Phase 9.
Board Action
The Board was in agreement that options 2, 3 and 4 were not acceptable due to the close proximity to parks and
potential for traffic congestion.
It was a consensus of the Board to oppose all options except for option 1 originally presented to the Board.
Chairman Chesnut made a motion to approve option 1 as the proposed street connection. Board member Ronnie
Rogers seconded the motion. A vote was taken and passed 5-0 with Board members Anne Hiney and Benny Jones
absent.
The Board then moved to Item 5.
5. Consider and act upon revising the rental fees and policies at the Bart Peddicord Community Center.
Staff Comments
Assistant Parks Superintendent Robert Diaz discussed the revision of rental fees and policies at the Community
Center. Recreation Supervisor Tori Hindman explained the fee comparison study done with cities having similar
facilities. Ms. Hindman discussed issues staff encounters with current fees/policies to include issues with standing
reservations.
Assistant Parks Superintendent Robert Diaz discussed the need to define resident/non-resident status. Mr. Diaz
suggested using utility bills to define status.
Board Action
The Board was in agreement to adopt the$20.00 per hour fee for non-profit organizations. The Board was in
agreement to revise the fee schedule to charge$60.00 per hour for residents and$80.00 per hour for non-residents.
The Board recommended the suggested deposit fees. The Board determined that resident status could be defined
by providing a utility bill from the city of Wylie. The Board agreed that the new fee schedule and policies should
Q~ be effective October 1,2005.
Minutes—July 25,2005
Wylie Parks and Recreation Board
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Board member Ronnie Rogers made a motion to accept the proposed revisions to the rental fees/policies with the
changes as discussed. Board member David Willey seconded the motion. A vote was taken and passed 5-0 with
Board members Anne Hiney and Benny Jones absent.
7. Staff updates on the following:Bond Committee report,WISD issues,construction status on Olde City
Park,Eureka,and Riverway Parks.
Board Discussion
Chairman Chesnut discussed the presentation to be made the following evening by the Bond Committee.
Chairman Chesnut explained the items to be included in the report.
Staff Comments
Assistant Parks Superintendent Robert Diaz stated that a new athletic position was not approved for the new budget
year. Mr.Diaz explained that more information would need to be gathered in regards to league sanctioning.
Parks Superintendent Bill Nelson addressed the Board with updates to current park development projects. Mr.
Nelson stated that underground drainage for Olde City Park would soon begin; dirt work/seeding had been
completed in Riverway Park; sign permitting for monument signs at parks in progress, and dirt work/seeding to
begin in Eureka Park.
The Board was in agreement that the fireworks display was a successful and enjoyable event.
ADJOURNMENT
Board Action
With no further business,Board member Eugene Garner made a motion to adjourn the meeting at 7:50.The motion
was seconded by David Willey. A vote was taken and passed 5-0 with Board members Anne Hiney and Benny
Jones absent.
c)a4lni
Chesnut,Parks&Recreation Board Chairman
SUBMITTED BY:
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Rachael Hermes,Park Board Secretary
Minutes—July 25,2005
Wylie Parks and Recreation Board
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