07-25-2005 (Parks & Recreation) Agenda Packet NOTICE OF MEETING
WYLIE PARKS AND RECREATION BOARD AGENDA
Monday, July 25, 2005
6:30 p.m.
Meet at Wylie Municipal Complex—Council Conference Room
2000 State Highway 78 North
Wylie, Texas 75098
CALL TO ORDER
Perform officer elections for Chairperson and Vice-Chairperson for the next year.
CITIZENS PARTICIPATION
INDIVIDUAL CONSIDERATION
1. Consider and act upon approving the Minutes from the June 27,2005 meeting.
2. Consider and act upon a request from the Diva Dolls to sell tickets to a"Red Hat Society Chapter,"event to
be held at the Bart Peddicord Community Center on August 20,2005.
3. Consider and act upon a revision to the Athletic Field Policy moving the football season start date from the
third in week in August to August 1.
4. Consider and act upon approving the final changes/updates to the Parks and Recreation Section, Chapter
78,in the City of Wylie Code of Ordinances(Article I through Article VI).
5. Consider and act upon revising the rental fees and procedures at the Bart Peddicord Community Center.
6. Consider and act upon the proposed street connection in Sage Creek Phase 8 in the development for Sage
Creek Phase 9.
DISCUSSION ITEMS
7. Staff updates on current park development projects:
Bond Committee report
WISD issues
Status on Olde City Park,Eureka,and Riverway Parks
ADJOURNMENT
In addition to any specifically identified Executive Sessions,t elr F,�el�and Recreation Board may convene into Executive Session at any point during the
open meeting to discuss any item posted on this agenda.` ►�i�et lcf Act provides specific exceptions that require that a meeting be open. Should
the Parks and Recreation Board elect to convene into.) re ut esslf�{{{ exceptions will be specifically identified and announced. Any subsequent
action,as a result of this Executive Session,will belt Ce4�a td•fecordea'in�Qc�ion.
I certify that this Notice of Meetine';1osted t god day of July, at 5:00 p.m. as required by law in
accordance with Section 551.042 of[he Ttxa -GoverumeUt Cade and that the appropriate news media contacted.
As a courtesy,this agen ' also posed to theNity`aftWylte Wasite at www.ci.wylie.tx.us
P� SOS
e E rlich, lty Secretary '��//i�Y�I E•'(E�x•`‘ Date otice Removed
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The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees
must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TDD72/442-8170.
CITY OF WYLIE Item No.
City Secretary's Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: June 21, 2005
Budgeted Amount: Exhibits: Vendor registration form
AGENDA SUBJECT:
Consider and act upon a request from the Diva Dolls to sell tickets to a"Red Hat Society Chapter," event to be
held at the Bart Peddicord Community Center on August 20, 2005.
RECOMMENDED ACTION:
Staff recommends approval.
SUMMARY:
The Diva Dolls are a Red Hat Society group that has had many activities at the BP Community Center with no
problems. They are having this event to basically cover their costs for food and activities.
APPROVED BY: Initial Date
Department Director: \
City Manager: \
1
CITY O F l 1 E
t f
/111►gifeQ'd6gl�r
CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM
NAME OF GROUP,ORGANIZATION,INDIVIDUAL,ETC. EVENT INFORMATION
Name Diva Dolls Location Bart Peddicord Community Center
PO Box 367 Lavon,Texas 75766 Date(s) August 20,2005
972-442-9797 Start Time 5:00pm
End Time 10:00pm
Contact Person Name Kathy Goodwin Number of Individuals Vending Items tickets
Address 972-442-9797 Target Audience Red Hat Society members
Phone No. Anticipated Number in Attendance at Event 100-125
Alternate Phone No. Specific Items to be Sold
Emergency Contact Name $8.00 for tickets that include dinner and program
Address Auction benefiting The Christian Care Center.
Phone No.
Alternate Phone No.
Helpful Information
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation,community center facilities,
and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the vendor must
contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must
examine the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend, peddle,self or offer to sell
any cold drinks, cigars,tobaccos, cigarettes, fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city
park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or
corporations, or the agents of any person, or organization,firm or corporation, or employees of any person who are recommended by the
parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,
and merchandise within the city park or recreation or community center facilities of the city.
CITY OF WYLIE Item No. 3
city Secretary's use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: June 21, 2005
Budgeted Amount: Exhibits: Athletic field policy
AGENDA SUBJECT:
Consider and act upon a revision to the Athletic Field Policy moving the football season start date from the third
week in August to August 1.
RECOMMENDED ACTION:
Staff recommends approval.
SUMMARY:
In order to accommodate the early practices of the youth football leagues, staff is recommending the Athletic
Policy reflect the change of starting the football season earlier. The current policy has the fall football season
starting the third week in August, it would be changed to August 1. Staff does not see any conflicts or issues
with moving the start date up two weeks.
APPROVED BY: Initial Date
Department Director: \
City Manager: \
1
Athletic Field Policy
City of Wylie Parks and Recreation Department
This policy is to be administered by the City of Wylie Parks and Recreation Department(C.O.W.P.A.R.D.)in
regard to the use of outdoor public recreation areas for athletic activities. The purpose of this policy is to serve as a
guide for the comprehensive and effective usage of outdoor athletic areas owned, leased,scheduled or otherwise
controlled by the City of Wylie Parks and Recreation Department.
It is the intent of this policy to provide a basis for establishing the following objectives:
1) A method of communicating the available inventory of allocatable athletic facilities to qualified
requestors for usage of such facilities.
2) The implementation of a system of facilities allocation producing results most beneficial to those
persons living within the City of Wylie city limits and those living within the boundaries of the Wylie
Independent School District(W.I.S.D.)
3) The Athletic Field Policy is by the terms a guideline for the use and operation of the athletic facilities,
and as such the terms and provisions are necessarily subject to same variance and deviation. Provided,
however,that any such variance shall be allowed only on the written approval of the Superintendent or
Assistant Superintendent of Parks and Recreation,and such written approval shall be effective if all of
the following conditions have been satisfied:
A) The effect or result of the requested variance will not result in allowing any actions or activities
which are in conflict with the spirit and intent of the general purpose of the policy;
B) There is not sufficient time to bring the issue before the Park and Recreation Board and City
Council for approval;and
C) The variation is approved by the City Manager or his or her representative.
Sport Season
Season Sport
Spring Soccer/Football Third week in January through last weekend in May
Spring/Summer Baseball/Softball Second week in February through July 3
Fall Soccer Third weekend in August through first weekend in
December
Baseball/Softball August 1 through third weekend in November
Football Third week in August through last weekend in
November
Winter None
Athletic Field Allocation
Individuals,organizations or groups requiring facilities for practice and/or league games shall submit their request in
writing to the C.O.W.P.A.R.D.not earlier than 60 days nor later than 30 days prior to the beginning of the Sport
Season. Any request less than 30 days before the beginning of the Sports Season may be accommodated if all others
who met the 60/30-day requirement field needs have been met and fields are still available for play.
All requests shall address the following:
I) Individuals/Organization/Group name
2) Starting and ending dates for practice and league play
3) Day(s)of week,time(s)and field(s)being requested.
4) Participation estimates
P.2
Field allocations will be based upon total game units per week as per available in order to maximize use of all
facilities. The C.O.W.P.A.R.D.will respond to each request with a written approval,denial or statement of
conditions to be met upon acceptance of approval. Final registration estimates and current participant registration
figures must be submitted by each approved individual/organization or group two(2)calendar weeks after the start
of the specific sport season. If actual registration numbers are more/less than the registration numbers,the
C.O.W.P.A.R.D.may increase/decrease the individual/organization's or group's field allocations in order to insure
an equitable allocation of fields to all individuals/organizations/or groups.
Athletic Field Reservations
Athletic fields will be reserved as equitably as possible to accommodate as many individuals,organizations,or
groups as possible. Youth who live in the City of Wylie city limits or reside within the boundaries of the W.I.S.D.
will be given first priority on field scheduling in all sports. Youth will have priority over softball/baseball fields
March 1 though July 31 and August 1 through the third weekend in November on Monday,Tuesday,Thursday,
Friday and Saturdays. Adult teams with at least 70%of the players living or working within the City of Wylie city
limits or within the boundaries of the W.I.S.D.will be given second priority. Adults will have priority over
softball/baseball fields March 1 through July 31 and August 1 through the third weekend in November on
Wednesdays and Sundays. Youth and/or Adults who live outside the City of Wylie city limits or boundaries of the
W.I.S.D.will be given last priority.
Note-all league rosters shall be given to C.O.W.P.A.R.D.staff no later than two(2)weeks after the start of a
new sport season. Rosters shall include sport played and participant name/address.
The use of athletic fields by the general public during non-reserved/non-City maintenance times are on a first come
first serve basis. Reserved fields/City maintenance will take priority over non-scheduled activities. The
C.O.W.P.A.R.D. will be the final authority as to athletic field reservation use.
Athletic Field Reservation Time Slots
Athletic Fields will be reserved in one(1)hour increments with the first usage beginning at 8:00 a.m.and the last
usage ending at 12:00 midnight,Monday through Saturday. Sunday field usage begins at 12:00 noon and ends at
11:00 p.m.
Miscellaneous
Refer to Ordinance 2002-10 for all Athletic Field Fees.
The C.O.W.P.A.R.D.will provide home plate,pitching rubbers,and will drag and mark baseball/softball infields for
a fee paid game/tournaments reservations. Soccer fields will be marked for fee/paid game reservations. Athletic
fields for non-reserved general public use or reserved practices are accepted on an as-is basis.
A person may cancel a field's reservation up to 24 hours prior to the field reservation and be issued a credit or
refund. If less than 24 hour notice of cancellation is received,a credit or refund will be issued if the
C.O.W.P.A.R.D. is able to rent the athletic field(s)to another party or if field maintenance preparation of the
reservation has not started. This paragraph does not apply to Tournament use. (See Athletic Field Reservation for
Tournament use)
Any and all athletic field use may be canceled by the C.O.W.P.A.R.D.due to weather conditions,wet field
conditions or for necessary maintenance. If a reservation is canceled by the C.O.W.P.A.R.D.,a credit or refund will
be issued. It will be the responsibility of the C.O.W.P.A.R.D.to determine the playing ability of each field. Athletic
field information will be placed on the C.O.W.P.A.R.D.Athletic Hotline no later than 4:00 p.m.(during playing
seasons only),Monday through Friday. The Athletic Field Hotline Number is 972-442-8199.
In the event of said conditions occurring after 4:00 p.m.,Monday though Friday or all of Saturday and/or Sunday,
league officials,commissioners,or the umpires can cancel games. In the event that play is allowed and significant
damage is done to the athletic field(s),the responsible person/party who allowed play will be held responsible and
sanctions may be imposed.
P.3
Any and all parties seeking athletic fields for use accept responsibility for the well being and cleanliness of facilities
during and after their use.
A tournament is defined as a team competition involving the payment of an entry fee or additional fees in which to
participate and is separate and distinct from league play. Pre or post season league play shall not be considered to
be a tournament. League practices and/or games shall take priority over tournaments. A curfew of 12:00 midnight
shall be imposed on all tournaments utilizing lights,Monday through Thursday,and 1:00 a.m.on Friday and
Saturday. A curfew of 11:00 p.m.shall be imposed on Sundays.
CITY OF WYLIE Item No. `'
Crty Secretary's Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No. #: Date Prepared: July 21, 2005
Ch. 78 C.O.W. Code of
Budgeted Amount: Exhibits: Ordinances
AGENDA SUBJECT:
Consider and act upon approving the final changes/updates to the Parks and Recreation Section, Chapter 78, in
the City of Wylie Code of Ordinances (Article I through Article VI).
RECOMMENDED ACTION:
Staff recommends approval.
SUMMARY:
Per the January 2005 meeting,staff was to make final revisions to Article IV and then put Articles V and VI
on the agenda to be discussed at the February meeting. A review of the Articles V and VI will be made at the February meeting and finalized at the March meeting.
The April 25,2005 Parks and Recreation board meeting will provide the Board final review of all of the changes made to Chapter 78 of the City of Wylie Code of
Ordinances. Additional items discussed in the past few meetings such as"no golfing"and damage to park property has also been included in the new Ordinance. If the
Ordinance is approved the next step will be for the City Attorney to review it and then it will be forwarded to the City Council in May 2005.
Staff has also included comments sent from other cities regarding park rules for your review. Please also note that all of the changes are noted in this version so Board
members can review/compare the old version to the new one.
Following the April meeting,the Board directed staff to have the City Attorney review the ordinance prior the Board's approval. The staff forwarded the ordinance to the
City Attorney and a cover letter and attorney changes are now being brought back to the Board for review and approval.
Following the May 2005 meeting forwarded the approved changes to the City Attorney for their review. The
City Attorney has incorporated the changes and staff is bringing this final version back to the Board for approval.
The Police chief is also currently reviewing the ordinance for, staff should have his opinion prior to the July
meeting.
APPROVED BY: Initial Date
Department Director: \
City Manager:
1
Chapter 78 PARKS AND RECREATION*
*Charter references: Parks and recreational facilities, art. XI, § 16.
Cross references: Administration, ch. 2; environment, ch. 42; floods, ch. 50; health
and sanitation, ch. 54; library, ch. 66; personnel, ch. 86; planning, ch. 90; streets,
sidewalks and other public places, ch. 102; zoning, app. A; subdivision
regulations, app. B; fee schedule, app. C.
State law references: Authority of municipalities to operate and maintain parks,
V.T.C.A., Local Government Code § 331.001; park to be open for public use under
rules prescribed by local governing authority, V.T.C.A., Local Government Code §
331.007; home-rule municipality has exclusive control over public grounds,
V.T.C.A., Local Government Code § 282.001.
Article I. In General
Sec. 78-1. Standards of care, city youth programs.
Secs. 78-2--78-20. Reserved.
Article II. Parks and Recreation Board
Sec. 78-21. Definitions.
Sec. 78-22. Creation.
Sec. 78-23. Composition; appointment and terms of office of members.
Sec. 78-24. Removal of members.
Sec. 78-25. Vacancies.
Sec. 78-26. Officers.
Sec. 78-27. Meetings.
Sec. 78-28. Jurisdiction.
Sec. 78-29. Limitations of authority.
Secs. 78-30--78-50. Reserved.
Article III. Parks and Open Space Master Plan
Sec. 78-51. Adopted.
Sec. 78-52. Park zones.
Secs. 78-53--78-70. Reserved.
Article IV. Parkland Dedication
Sec. 78-71. Purpose of article.
Sec. 78-72. Dedication procedures.
Sec. 78-73. Money in lieu of land.
Sec. 78-74. Comprehensive plan considerations.
Sec. 78-75. Park acquisition and improvement fund; right to refund.
Sec. 78-76. Additional requirements.
Sec. 78-77. Minimum park improvements.
Sec. 78-78. Biennial review.
Sec. 78-79. Offense.
Secs. 78-80--78-100. Reserved.
Article V. Park Regulations
Division 1. Generally
Sec. 78-101. Hours open to the public.
Sec. 78-102. Parking.
Sec. 78-103. Feeding of animals.
Sec. 78-104. (Reserved)
Sec. 78-105. Peddling and vending of articles.
Secs. 78-106-78-107 (Reserved)
Sec. 78-108. Disorderly conduct.
Sec. 78-109. Offense.
Secs. 78-110. Prohibited acts.
Sec. 78-111. Penalty
Secs. 78-112--78-130. Reserved.
Division 2. Parking in Municipal Parks
Sec. 78-131. Definitions.
Sec. 78-132. Offense to violate division.
Sec. 78-133. No parking areas.
Sec. 78-134. Signs and markers notifying public of no parking zones.
Sec. 78-135. Enforcement of division.
Secs. 78-136--78-150. Reserved.
Article VI. Watercraft Regulations
Sec. 78-151. Public launching sites.
Sec. 78-152. Watercraft prohibited.
Sec. 78-153. Water intake structures.
Sec. 78-154. Lavon Dam inlet and outlet structure.
Sec. 78-155. Commercial marinas and/or floating concession facilities.
Sec. 78-156. Endangering life or property prohibited.
Sec. 78-157. Other areas.
Sec. 78-158. Offense.
ARTICLE I. IN GENERAL
Sec. 78-1. Standards of care, city youth programs.
The Wylie Youth Program Standards of Care for Wylie Youth Programs, as
detailed in Attachment"A" to Ord. No. 2004-06, are hereby adopted by reference.
Secs. 78-2--78-20. Reserved.
ARTICLE II. PARKS AND RECREATION BOARD*
*Charter references: Parks and recreation board, art. VIII, § 2.
Sec. 78-21. Definitions.
The following words, terms and phrases, when used in this article, shall have the
meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
Parks and recreation board means the Wylie Parks And Recreation Board.
(Ord. No. 78-18, art. II, § 1, 6-13-1978; Code 1991, ch. 1, § 7.01; Code 1997, §
78-31)
Cross references: Definitions generally, § 1-2.
Sec. 78-22. Creation.
There is hereby created in and for the city and for the surrounding community, the
city parks and recreation board.
(Ord. No. 78-18, art. II, § 1, 6-13-1978; Code 1991, ch. 1, § 7.01; Code 1997, §
78-32)
Sec. 78-23. Composition; appointment and terms of office of members.
The membership and terms of office of the parks and recreation board shall be as
provided for in section 2(B) of article VIII of the city's home rule Charter.
(Code 1991, ch. 1, § 7.02; Code 1997, § 78-33)
Sec. 78-24. Removal of members.
The city council may remove from office any member of the parks and recreation
board for any cause deemed by the city council to be in the best interest of the city
and surrounding community.
(Ord. No. 78-18, art. II, § 4, 6-13-1978; Code 1991, ch. 1, § 7.03; Code 1997, §
78-34)
Sec. 78-25. Vacancies.
Should a vacancy occur in the membership of the parks and recreation board, the
city council shall appoint a successor for the unexpired term.
(Ord. No. 78-18, art. II, § 5, 6-13-1978; Code 1991, ch. 1, § 7.04; Code 1997, §
78-35)
Sec. 78-26. Officers.
The parks and recreation board shall be organized by electing one chairman and
one vice-chairman. The officers of the board shall serve for one year or until their
successors are appointed/elected and qualified. This section shall not operate so
as to extend the term of any board member.
(Ord. No. 78-18, art. II, § 6, 6-13-1978; Code 1991, ch. 1, § 7.05; Code 1997, §
78-36)
Sec. 78-27. Meetings.
The parks and recreation board shall hold meetings as may be determined by it
and may set regular meeting dates as frequently as the board may desire. Special
meetings may be called for the transaction of any business, and a quorum of
members of the board at any meeting shall be determined as a minimum of the
majority. All meetings of the parks and recreation board shall be open to the public
as required by the Texas Open Meetings Act, as amended, but the meeting place
may be designated by the parks and recreation board. Meetings do not have to be
held at the city hall.
(Ord. No. 78-18, art. II, § 7, 6-13-1978; Code 1991, ch. 1, § 7.06; Code 1997, §
78-37)
Sec. 78-28. Jurisdiction.
(a) The jurisdiction of the parks and recreation board shall be to work with any
citizen, individual or group for the development, construction and beautification of
any park, parkway, recreation or community center facility, under the jurisdiction of
the city, and to advise and counsel with the city council in its development,
construction and beautification of any such parks, parkways, recreation and
community center facilities under the jurisdiction of the city.
(b) The parks and recreation board shall make recommendations to the city
council concerning any rules and regulations that it deems proper for enhancing
the enjoyment of the parks, parkways, recreation and community center facilities
and for the regulation of their use.
(Ord. No. 78-18, art. II, § 8, 6-13-1978; Code 1991, ch. 1, § 7.07; Code 1997, §
78-38)
Sec. 78-29. Limitations of authority.
The parks and recreation board shall not have any authority to make contracts or
create any legal obligation or liability for the city.
(Ord. No. 78-18, art. II, § 9, 6-13-1978; Code 1991, ch. 1, § 7.08; Code 1997, §
78-39)
Secs. 78-30--78-50. Reserved.
ARTICLE III. PARKS AND OPEN SPACE MASTER PLAN
Sec. 78-51. Adopted.
On January 23, 1996, the parks and open space master plan for the city, as filed
with the city secretary, was officially adopted.
(Code 1991, ch. 1, § 8.01; Code 1997, § 78-71)
Sec. 78-52. Park zones.
The park zones necessary for the implementation of the park dedication ordinance
are declared to have the boundaries as delineated upon the park zone map, said
map being adopted by reference as part of this article for all purposes.
(Ord. No. 87-14, 1-27-1987; Code 1991, ch. 1, § 8.02; Code 1997, § 78-72; Ord.
No. 99-8, § 1, 4-14-1999)
Secs. 78-53--78-70. Reserved.
ARTICLE IV. PARKLAND DEDICATION
Sec. 78-71. Purpose of article.
(a) This article is adopted to provide recreational areas in the form of municipal
parks as a function of subdivision development in the city. This article is enacted in
accordance with the home rule powers of the city, granted under the state
constitution, and the statutes of the state including, but not by way of limitation,
V.T.C.A., Local Government Code § 54.004, and ch. 212. It is hereby declared by
the city council that recreational areas in the form of municipal parks are
necessary and in the public welfare, and that the only adequate procedure to
provide for municipal parks is by integrating such a requirement into the procedure
for planning and developing property or subdivision in the city, whether such
development consists of new construction on vacant land or rebuilding and
remodeling of structures on existing residential property.
(b) Municipal parks are those parks providing for a variety of outdoor
recreational opportunities and within convenient distances from a majority of the
residences to be served thereby. The park zones established by the parks and
recreation department and shown on the official parks and recreation map for the
city shall be prima facie proof that any park located therein is within such a
convenient distance from any residence located therein. The primary cost of
municipal parks should be borne by the ultimate residential property owners who,
by reason of the proximity of their property to such parks, shall be the primary
beneficiaries of such facilities. Therefore, this article is adopted to effect the
purposes stated.
(Ord. No. 87-15, § 1, 1-27-1987; Code 1991, ch. 1, § 9.01; Code 1997, § 78-106)
Sec. 78-72. Dedication procedures.
(a) Whenever a final plat is filed on record with the county clerk of Collin, Dallas
or Rockwall County for development of a residential area in accordance with the
subdivision, planning and zoning ordinances of the city, such plat shall contain a
clear fee simple dedication of an area of land to the city for park purposes, which
area shall equal five acres for each 100 proposed dwelling units.
(b) The city council declares that development of an area smaller than five
acres for public park purposes is impractical. Therefore, if fewer than 100 units are
proposed by a plat filed for approval, the developer may be required to pay the
applicable cash in lieu of land amount provided by section 78-73(c), rather than to
dedicate any land area. No plat showing a dedication for park purposes of less
than five acres shall be approved unless such plat and dedication is recommended
for approval by the city parks and recreation board and subsequently approved by
the city council.
(c) In all other instances, the city shall have the right to accept the dedication
for approval on the final plat, or to refuse the dedication, after consideration of the
recommendation of the planning and zoning commission and the parks and
recreation board, and to require payment of cash in lieu of land in the amount
provided by section 78-73(c), if the city determines that sufficient park area is
already in the public domain in the area of the proposed development, or if the
recreation potential for that zone would be better served by expanding or
improving existing parks.
(Ord. No. 2004-01, § 2, 1-13-2004)
Sec. 78-73. Money in lieu of land.
(a) Subject to approval of the city council, a land owner responsible for
dedication under this article may elect to meet the requirements of section 78-72,
in whole or in part, by a fee payment in lieu of land, in the amount set forth in
subsection (c) of this section. Such payment in lieu of land shall be made at or
prior to the time of final plat approval. Nonpayment of fee shall constitute grounds
sufficient to deny approval of proposed plat.
(b) The city may, from time to time, decide to purchase land for parks in or near
the area of actual or potential development. If the city does purchase park land in
a park zone, subsequent park land dedications for that zone may be required to be
in cash only, and calculated to reimburse the city's actual cost of acquisition and
development of such land for parks. The fee amount shall be set out in the fee
schedule in appendix C to this Code. Once the city has been reimbursed entirely
for all such park land within a park zone, this section shall cease to apply, and the
other subsections shall again be applicable.
(c) To the extent that subsection (b) of this section is not applicable, the
dedication requirement shall be met by a payment of cash, in lieu of dedication of
land, at a per acre price set from time to time by resolution by the city council,
sufficient to acquire land and provide for adjacent streets and utilities for a
municipal park to serve the park zone in which such development is located or to
improve or expand existing park land in the park zone. Unless changed by the city
council, such per acre price shall be based on a fee as set out in the fee schedule
located in appendix C to this Cash payments may be used only for
acquisition or improvement of a neighborhoo rk located within the same zone
as the development, or, upon recommen ation of a park board and approval of
the city council, funds from any and all park zones y be combined for special,\
purposes with or without the option to reimburse the con touting zones.
(Ord. No. 2004-01, § 3, 1-13-2004)
Sec. 78-74. Comprehensive plan considerations.
The city shall create and maintain a master park plan for the city and its
extraterritorial jurisdiction. The city shall further designate the size of the parks and
the zones which are to be supportive of these parks. Dedication of park land shall
be in accordance with the master plan. The city will determine, the park location
based on land suitability. This plan may be, from time to time, updated and
amended at the pleasure of the approving authorities and as the review of
proposed plats for development within those zones.
(Ord. No. 2004-01, § 4, 1-13-2004)
Sec. 78-75. Park acquisition and improvement fund; right to refund.
(a) There is hereby established a special fund for the deposit of all sums paid
in lieu of land dedication under this article or any preceding article or any
preceding ordinance, which fund shall be known as the park acquisition and
improvement fund. Such fund may be subdivided to create as many separate
funds as become necessary in order to ensure that all funds are separated by park
zone and spent wholly and completely within such park zone. Upon
recommendation of the park board and approval of the city council, funds from any
and all park zones may be combined for special purposes. Each fund shall be
separately audited in the annual audit of the city and shall be available for public
review.
(b) The city shall account for all sums paid in lieu of land dedication under this
article with reference to individual plats involved. Any funds paid for such purposes
must be expended by the city within five years from the date received by the city
for acquisition or development of a municipal park. Such funds shall be considered
to be spent on a first in, first out basis. If not so expended, the owners of the
property, on the last day of such period, shall be entitled to a pro-rata refund of
such sum computed on a square footage of area basis. The owners of such
property must request such refund within one year of entitlement, in writing, or
such right shall be barred.
(c) When residential developments occur in phases, all phases of the
development shall meet applicable dedication requirements. If land dedication is to
occur in a latter phase of the overall development, the dedication requirement for
the initial phases shall be met by placing funds into an escrow account as directed
by the city upon acceptance of each phase by the city. When the actual land
dedication occurs, the escrowed funds plus interest shall be returned to the
depositor. The depositor must request such refund within one year of entitlement,
in writing, or such right shall be barred. If land dedication does not occur within five
years of completion of the initial phase of the overall development, the escrowed
funds plus interest shall be forfeited by the depositor and the funds shall become
the property of the city.
(Ord. No. 2004-01, § 5, 1-13-2004)
Sec. 78-76. Additional requirements.
(a) Any land dedicated to the city under this article must be suitable for park
and recreation uses. The following characteristics of a proposed area are
generally unsuitable:
(1) Any area primarily located in the 100-year floodplain.
(2) Any areas of unusual topography or slope which renders same unusable for
organized recreational activities.
Such characteristics of a park land dedication area may be grounds for refusal of
any preliminary plat. The city parks and recreation board shall consider the
usability of any proposed dedications of land in the 100-year floodplain or in any
easement on a case-by-case basis. The board's recommendation to accept or
deny the proposed dedication shall be forwarded to the city council with supporting
justification explaining the recommendation.
(b) Land that is deemed to be unsuitable by the city parks and recreation board
as listed in subsection (a) of this section may be accepted by the city council,
provided that suitable land in the proper amount is dedicated which is contiguous
with the unsuitable land.
(c) Drainage areas may be accepted as part of a park if the channel is
constructed in accordance with city engineering standards, and if no significant
area of the park is cut off from access by such channel.
(d) Each park must have ready access to a public street.
(e) Unless provided otherwise in this section, an action by the city shall be by
the city council, after consideration of the recommendations of the planning and
zoning commission and the parks and recreation board and its recommendation to
the city council.
(Ord. No. 87-15, § 6, 1-27-1987; Code 1991, ch. 1, § 9.06(a)--(e); Code 1997, §
78-111)
Sec. 78-77. Minimum park improvements.
In cases where land dedication is chosen, the following minimum criteria must be
adhered to by the developer, at the developer expense, prior to acceptance of the
improvements by the city:
(1) Grading and clearing of unwanted vegetation, to be determined by the city;
(2) Installation of sub-grade drainage. No open drainage channels will be
permitted on land being dedicated for park purposes;
(3) Provision of water and sewer service to the site; and
(4) Provision of adequate accessibility from the adjacent public street in
compliance with the Americans with Disabilities Act (ADA) and as approved by the
city park and recreation staff.
(Ord. No. 2004-01, § 6, 1-13-2004)
Sec. 78-78. Biennial review.
Prior to one year after the effective date of this ordinance, the park board shall
review the park land dedication ordinance and make any recommendations for
revision to the city council. Thereafter, at least once every two years, the park
board shall review the park land dedication ordinance and make any
recommendations for revision to the city council.
(Ord. No. 2004-01, § 7, 1-13-2004)
Sec. 78-79. Offense.
It shall be an offense for any person, firm, corporation or business entity to violate
this article. The penal provisions imposed under this Chapter shall not preclude
the city from filing suit to enjoin the violation. The city retains all legal rights and
remedies available to it pursuant to local, state and federal law.
(Ord. No. 2004-01, § 9, 1-13-2004)
Secs. 78-80--78-100. Reserved.
ARTICLE V. PARK REGULATIONS
DIVISION 1. GENERALLY
Sec. 78-101. Hours open to the public.
(a) The municipal parks shall be open to the general public only between the
hours of 6:00 a.m. and 12:01 a.m. unless a ball game or other recreational or
community activity unexpectedly exceeds the 12:01 a.m. curfew, in which event
the time for closing the particular facilities involved will be extended to 1:00 a.m.,
at which time all activities in such facilities will cease, and the facilities will be
closed to the public until 6:00 a.m. the next morning.
(b) The curfew restrictions as provided in subsection (a) of this section may be
waived by the city council, on a case-by-case basis, on the written request of the
sponsor of an activity or event, if the council determines that such activity or event
will be conducted in such a fashion so as not to cause disruption of the peace of
the neighborhood, and not otherwise adversely effect the safety or welfare of
citizens or city facilities.
(c) It shall be unlawful for any person except for municipal employees engaged
in the performance of their official duties to be in any municipal park between the
hours of 12:01 a.m. and 6:00 a.m. unless one of the exceptions of this section
apply.
(Ord. No. 78-18, art. I, § 1, 6-13-1978; Code 1991, ch. 1, § 6.01; Ord. No. 93-45, §
1(6.01), 10-12-1993; Code 1997, § 78-146)
Sec. 78-102. Parking.
(a) The city parks and recreation staff is hereby authorized to recommend
areas in which parking of motor vehicles should be prohibited, and/or hours during
which motor vehicle parking should be prohibited in any municipal park.
(b) It is hereby required that signs be erected marking the no parking areas. It
shall be unlawful for any person to park a motor vehicle within the designated no
parking areas in any municipal park, or recreation or community center facility or to
have a motor vehicle parked in any municipal park or recreation or community
center facility other than during designated hours in which parking is allowed.
(Ord. No. 78-18, art. I, § 2, 6-13-1978; Code 1991, ch. 1, § 6.02; Code 1997, § 78-
147)
Sec. 78-103. Feeding of animals.
It shall be unlawful for any person to feed any animal in any city park, recreation or
community center facility, except that breads, fruits, vegetables and nuts may be
fed to the birds and squirrels.
(Ord. No. 78-18, art. I, § 3, 6-13-1978; Code 1991, ch. 1, § 6.03; Code 1997, § 78-
148)
Sec. 78-104 (Reserved)
Sec. 78-105. Peddling and vending of articles.
It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to
sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or
merchandise of any kind or nature whatsoever within the municipal parks or
recreation or community center facility; provided, however, that this section shall
not apply to any person, organizations, firms or corporations, or the agents of any
person, or organization, firm or corporation, or employees of any person who are
recommended by the parks and recreation board and approved by the city council
to operate a concession or concessions for the sale of specified goods, wares, and
merchandise within the municipal parks or recreation or community center facilities
of the city.
(Ord. No. 78-18, art. I, § 7, 6-13-1978; Code 1991, ch. 1, § 6.06; Code 1997, § 78-
150)
Sec. 78-106 to 78-107 (Reserved)
Sec. 78-108. Disorderly conduct.
It shall be unlawful for any person to willfully interfere with, disrupt, or prevent the
orderly conduct of any supervised play or amusement program being conducted
by the city parks and recreation department or a city sports association in any
building, swimming pool, playground or park area located in or on any public
property within the city.
(Ord. No. 87-27, 5-26-1987; Code 1991, ch. 1, § 6.09; Code 1997, § 78-153)
State law references: Disorderly conduct, V.T.C.A., Penal Code § 42.01.
Sec. 78-109. Offense.
It shall be an offense to violate the provisions of the fee schedule, or any part
thereof. In addition to being subject to penalty provisions an offender shall not be
allowed the permit, privilege or license to which the fee pertains.
(Ord. No. 99-8, § 2, 4-14-1999)
Secs. 78-110. Prohibited acts.
It shall be unlawful for any person to commit any one or more
of the following acts in a park:
(1) To hitch, fasten, lead, drive or let loose, any animal,
reptile or fowl of any kind, provided that this shall not
apply to domestic animals or defined by the Animal
Control Code when led by a static cord or chain not
more than ten (10) feet long or a retractable cord not
more than fifteen (15) feet long, except in designated
areas.
(2) To ride or drive any horse or other animal, except in
designated areas.
(3) To ride, drive or go at a rate of speed greater than the
posted speed limit, upon any bicycle, motorcycle, in-
line skates, automobile or any other vehicle
whatsoever, upon any parking lot or area, drive or
street in any park, provided however bicycles and in-
line skating are allowed on park trails;
(4) To ride, drive or park any motorcycle, automobile,
motorized scooter, or other motorized vehicle upon,
over or across any park, curb, sidewalk, grass, lawn,
hike or jogging trail or park land, except authorized City
vehicles, and in designated areas, unless authorized by
the parks and recreation staff.
(5) To carry a firearm, except those persons who are duly
licensed by the State of Texas to carry a concealed
handgun in accordance with the provisions of the
Texas Concealed Weapons Act, as amended.
(6) To carry, (unless permitted under (5) above), or
discharge firearms, fireworks, bb guns, airguns, bows
and arrows, slingshots, blowgun, rockets or paint-ball
guns unless authorized by the parks and recreation
staff.
(7) To hit golf balls except in designated areas.
(8) To damage, move, cut, break, injure, deface or disturb
any tree, shrub, plant, rock, building, monument, fence,
bench, equipment or other structure, apparatus or
property, or to pluck, pull up, cut, take or remove any
shrub, bush, plant or flower, or to mark or write upon,
paint or deface in any manner any building, monument,
fence, bench, equipment or other structure.
(9) To cut or remove any wood, turf, grass, soil, rock,
sand, gravel, wood chips or fertilizer.
(10) To swim, bathe, wade in or pollute the water of any
fountain, pond, lake or stream except when authorized
by the parks and recreation staff.
(11) To make or kindle a fire, except in picnic stoves,
braziers, fire pits or designated areas provided for that
purpose.
(12) To place, abandon or leave garbage, cans, bottles,
papers, or other refuse in any public park except in
proper waste receptacles.
(13) To participate or engage in any activity or any public
park area when such activity will create a danger to the
public, a public nuisance, or cause damage to public
park property (i.e., playing on fields deemed not fit for
play by city staff).
(14) To camp, sleep or stay overnight in any park unless
authorized by the parks and recreation staff in writing.
(15) To remain, stay or loiter in any park between the hours
of 12:01 a.m. and 6 a.m. of the same day, or remain,
stay, or loiter in any park except during the posted
hours of operation, unless authorized by the parks and
recreation staff in writing.
(16) To possess or consume any alcoholic beverages.
•
(17) To disturb in any manner any picnic, meeting, service,
concert, exercise or exhibition.
(18) To distribute, post, place or erect any static or mobile
advertising, handbill, circular bill, notice, paper or other
advertising device unless authorized by the parks and
recreation staff in writing.
(19) To practice, carry on, conduct or solicit for any trade,
occupation, business or profession, or to circulate any
petition of whatsoever kind or character except with the
written permission of the parks and recreation staff.
(20) For any person over the age of six (6) years to use the
restrooms and washrooms designated for the opposite
sex, unless assistance is necessary.
(21) To place•or dump any trash, refuse, solid waste, grass
clippings, leaves, or other objectionable or unsightly
matter in any park.
(22) To allow a domestic animal to defecate in any park
without immediate removal and disposal of such feces
in proper waste receptacles.
(23) Seining minnows or fish from the creeks, ponds, and
lakes in any park.
(24) To abandon, place, remove or injure any animal,
domestic or wild, including but not limited to dogs, cats,
cows, horses, birds, mammals, reptiles, fowls, and
livestock; to catch and remove any fish when the
person is required to obtain a fishing license from the
Texas Parks and Wildlife Department, such persons
being restricted to catch and release only.
(25) To use or operate any motorboat, boat, or watercraft on
any creek, pond, lake, or water within any park except
Lake Lavon.
(26) To use or operate any gas operated remote controlled
airplane, boat, car, or other motorized model device,
including radio-controlled devices (except radio
controlled boats), or helicopter, parasail, hang glider, or
hot air balloon, unless otherwise designated by the
parks and recreation staff.
(27) Use of mechanical loudspeakers or amplified music,
sound, or voices except when authorized by the parks
and recreation staff, or in connection with use of the
any amphitheater provided the amplified music or
sound is within the prescribed levels governed by State
or local law, measured at the property boundary.
(28) To conduct or participate in any tournament, camp, or
organized sporting activity which has not been
specifically authorized by the parks and recreation staff
or which conflicts with a scheduled activity or event
authorized by the parks and recreation staff.
(29) To use glass containers.
(30) To violate any Park Rules which are conspicuously
posted at or near the main entrance to a park or park
facility.
(31) To operate any vehicle in a park facility parking lot after
normal hours of operation.
(32) To park or operate a commercial vehicle in park facility
parking lots except on official business or when
attending a park function.
(33) To park or operate any truck-tractor, trailer, semi-trailer,
pole-trailer in a park facility parking lot at any time,
unless there on official business.
Sec. 78-111 Penalty.
(a) Whenever in this Chapter or in any ordinance of the city an act is
prohibited or is made or declared to be unlawful, an offense or a
misdemeanor, or wherever in this Chapter or ordinance the doing of an
act is required or the failure to do any act is declared to be unlawful, and
no specific penalty is provided therefor, the violation of any such
provision of this Chapter or any such ordinance shall be punished by a
fine of not exceeding $500.00, except for:
(1) Violations of municipal ordinances that govern fire safety, zoning,
public health and sanitation, including dumping of refuse, in which case
the maximum fine shall be $2,000.00 for each offense; and
(2) Violations of traffic laws and ordinances which are punishable as a
class C misdemeanor shall be punished by a fine not to exceed
$200.00.
No penalty shall be greater or less than the penalty provided for the same or a
similar offense under the laws of the state.
(b) Each day any violation of this Code or of any ordinance shall continue
shall constitute a separate offense.
(Code 1991, ch. 1, § 1.06; Code 1997, § 1-9)
State law references: Ordinance, rule or regulation necessary to carry out other
powers, V.T.C.A., Local Government Code § 51.001; amount of fine or penalty
imposed by the city, V.T.C.A., Local Government Code § 54.001; abatement of
health nuisances, V.T.C.A., Health and Safety Code § 341.011 et seq.;
jurisdiction of municipal court, V.T.C.A., Government Code § 29.003.
Sec. 78-112--78-130. Reserved.
DIVISION 2. PARKING IN MUNICIPAL PARKS
Sec. 78-131. Definitions.
The following words, terms and phrases, when used in this division, shall have the
meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
No parking means an area designated for unobstructed access on a street, path or
road.
(Ord. No. 96-26, § 1, 7-9-1996; Code 1997, § 78-186)
Cross references: Definitions generally, § 1-2.
Sec. 78-132. Offense to violate division.
It shall be an offense to violate any provision of this division.
(Ord. No. 96-26, § 5, 7-9-1996; Code 1997, § 78-187)
Sec. 78-133. No parking areas.
No parking shall occur where designated no parking signs are placed within
municipal parks. Only emergency vehicles will be allowed in these designated
areas.
�.. (Ord. No. 96-26, § 2, 7-9-1996; Code 1997, § 78-188)
Sec. 78-134. Signs and markers notifying public of no parking zones.
The city manager, or his designee, shall be responsible for installing markers and,
if necessary, signs to properly notify the public of the location of the no parking
zones.
(Ord. No. 96-26, § 3, 7-9-1996; Code 1997, § 78-189)
Sec. 78-135. Enforcement of division.
The no parking zone provided in this division shall in no way be obstructed. The
police department is authorized to issue citations and/or remove or cause to be
removed any material or vehicle other than an emergency vehicle which is
obstructing a no parking zone at the expense of the owner of such material or
vehicle.
(Ord. No. 96-26, § 4, 7-9-1996; Code 1997, § 78-190)
Secs. 78-136--78-150. Reserved.
ARTICLE VI. WATERCRAFT REGULATIONS*
*State law references: Local regulation of public waters and lakes, V.T.C.A., Parks
and Wildlife Code § 31.092.
Sec. 78-151. Public launching sites.
(a) Each of the public launching sites including, but not limited to, East Fork
Park, East Fork Marina, Avalon Park, Lavonia Park, Mallard Park, Little Ridge
Park and Pebble Beach Park, on Lake Lavon, City of Wylie, Collin County, are
zoned "No Wake Areas" and will be properly identified as such, by placement of at
least two "can" type buoys displaying "No Wake" encircled, 200 feet out from the
launching ramps and 200 feet apart.
(b) All public launching sites are zoned "No Swimming Areas" and wilt be
identified as such by placement of a sign which reads "Swimming and Bathing
Prohibited in Approaches to or on the Boat Ramps" or equivalent at each
launching site.
(Ord. No. 2002-4, § 2, 10-22-2002)
Sec. 78-152. Watercraft prohibited.
(a) Each of the swimming areas on Lake Lavon, City of Wylie, Collin County,
including, but not limited to Little Ridge, East Fork, Avalon, Mallard and Pebble
Beach Parks are zoned "No Boating Area" and will be identified as such by
placement of "can" type buoys marked "Swimming Area -- Keep Out" LUU teet out
and along the perimeter of the swimming area which will be further identified by
placement of a "capsule" buoy line outlining the perimeter of the designated
swimming area.
(b) In any area zoned a "No Boating Area", all watercraft are prohibited,
including, but not limited to, power boats, motor boats, personal watercraft, any
motor-driven craft and any wind- or man-powered crafts.
(Ord. No. 2002-4, § 3, 10-22-2002)
Sec. 78-153. Water intake structures.
(a) Two North Texas Municipal Water Utilities intake structures. The water area
300 feet in front of both water intake structures owned and operated by North
Texas Municipal Water Utilities, is zoned as "Danger Areas" will be identified as
such by placement of a sign on the face of the structures which reads "Dangerous
Current -- Stay 300 Feet Away," and/or buoys displaying the universal markings of
a diamond with inner cross and the words "Danger-- Keep Out."
(b) Garland Power Plant, inlet and outlet channels. The water area 300 feet in
front of the Garland Electric Power Plant intake structure and 300 feet below the
end of the outlet structure are zoned "Danger Areas" and will be identified by
placement of "can" type buoys displaying the universal markings of a diamond with
inner cross and words "Danger -- Keep Out" on a perimeter of 300 feet on the
water side of both structures.
(c) East Fork and Avalon intake structures. The water area 300 feet in front of
the water intake structures known as East Fork and Avalon are zoned as "Danger
Areas" will be identified as such by placement of a sign on the face of the
structures which reads "Dangerous Current -- Stay 300 Feet Away," and/or buoys
displaying the universal markings of a diamond with inner cross and the words
"Danger -- Keep Out."
(Ord. No. 2002-4, § 4, 10-22-2002)
Sec. 78-154. Lavon Dam inlet and outlet structure.
(a) The water area 300 feet upstream on the Lavon Dam gate facilities is zoned
a "Danger Area" and will be identified as such by placement of "can" type buoys
displaying the universal markings of a diamond with inner cross and the words
"Danger -- Keep Out" on a perimeter of 300 feet upstream from the face of the
gate facilities.
(b) Also, due to the slippery surfaces and strong water current and undertow,
the immediate shoreline adjacent to the gate facilities is zoned a "Danger Area"
and will be so marked by signs reading "Restricted Area -- Keep Out."
(c) The water area below the dam to the railroad bridge approximately 400 feet
downstream, is zoned a "Danger Area" and will be so identified by signs reading
"Danger No Floats, Boats or Wading Beyond This Point" located to face
downstream and adjacent bank fishing areas.
(Ord. No. 2002-4, § 5, 10-22-2002)
Sec. 78-155. Commercial marinas and/or floating concession facilities.
The water areas of marinas and/or concession areas under license agreement
with the U.S. Army Corps of Engineers on Lavon Lake are zoned "No Wake
Areas" and will be so identified by placement of "can" type buoys displaying "No
Wake" encircled, as prescribed by the Universal State Waterways marking system,
on the perimeter of the controlled area and/or upon approaches to the controlled
area, whichever is more practical.
(Ord. No. 2002-4, § 6, 10-22-2002)
Sec. 78-156. Endangering life or property prohibited.
It shall be unlawful for any person to operate any boat or other watercraft on any
portion of Lake Lavon lying within the corporate limits of the city in such a manner
as to endanger life or property
(Ord. No. 2002-4, § 7, 10-22-2002)
Sec. 78-157. Other areas.
Other areas where the city identifies a hazard to life or property may be
designated as "No Boating Area" or "No Wake Area" with installation of
appropriate markings. These areas may include future marina sites, barge areas,
shoals, shoreline abutments, and other water hazards.
(Ord. No. 2002-4, § 8, 10-22-2002)
Sec. 78-158. Offense.
It shall be an offense to violate any portion of this article.
(Ord. No. 2002-4, § 9, 10-22-2002)
CITY OF WYLIE Item No.
Staff use only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No. #: Date Prepared: July 21, 2005
BP Rental Policy
Budgeted Amount: Exhibits: Chart of fees
AGENDA SUBJECT:
Consider and act upon revising the rental fees and policies at the Bart Peddicord Community Center.
RECOMMENDED ACTION:
Staff recommends approval of changes.
SUMMARY:
._ Staff has reviewed the fees and policies at the Bart Peddicord Community Center and feels that with the rising costs of staff and the fact
that fees have not been changed since the Center has opened in 1997,it is time for a change. Staff has researched the fees and policies
of surrounding cities only to find that for comparable faculties Wylie is not receiving the revenue it could be. The major issues revolve
around our current fee structure which is$10 for residents per hour,$15 for non-residents per hour,and no charge for non-profit groups.
Staff is proposing to change this to$40 for residents per hour,$60 for non-residents per hour,and a$20 per hour for all non-profit
groups(i.e.church's,sports leagues,Chamber of Commerce). At this time a large percentage of rentals are for non-profit groups that
are not paying for the time they use the Center,even though we are required to maintain staffing for the center. Please review the
attached chart and compare the rates for reference.
In addition to the fee changes staff is recommending the following policy changes:
**Recommendations:
*Increase rental rates to the following:
$20 per hour for non-profit groups(currently$0 per hour)
'$40 per hour for residents(currently$10 per hour)
$60 per hour for non-residents(currently$15 per hour)
*$100 deposit is not currently required of non-profits except in cases of large events,such as dinners. Implement a policy that non-
profits are now required to place a$100 deposit for all events.
*Implement a minimum number of hours per rental-2 hours
*Implement a policy regarding non-profits such that there will no longer be any"standing"reservations,i.e.every Tuesday,etc. We
have three groups that currently have contracts through December with standing reservations and the recommendation would be to
allow them to continue those meetings through December 2005,but that we would not renew those contracts after their last meeting in
December.
*Implement a policy that non-profit groups and others can only have one reservation at a time. Patrons cannot create a reservation for a
new event date until the last one is used.
*Maintain the current cancellation policy which charges a$50 fee for cancellations within 10 days of the rental date.
1
Event Date: Start Time: End Time: Confirmation Number:
Hold Until:
BART PEDDICORD COMMUNITY CENTER RENTAL AGREEMENT
TERMS AND CONDITIONS
1) A deposit,rental fees, and signed agreement are required to reserve the Center. A cancellation fee of$50 will be
charged if a reservation is cancelled less than 10 calendar days prior to the event. All cancellations must be done
in writing. Refunds of deposits will be processed within 15 calendar days upon satisfactory completion of the
terms and conditions of the Rental Agreement.
2) Lessee may use the center ONLY during reserved time. Set-up and clean up must be included in reserved hours.
3) No more than 150 persons are allowed in the facility by order of the City of Wylie Fire Marshall.
4) Nothing may be attached to the walls, ceilings,or fans with any tapes, staples,tacks,etc. Tables may be
decorated. Balloons should be anchored to tables or chairs, not free flowing. ANYTHING APPLIED TO
TABLES OR CHAIRS MUST BE REMOVED.
5) Only equipment reserved will be available during your rental period.
6) Lessee is responsible for all set-up and clean-up. Restore the Community Center to its original condition and
original table/chair arrangement. Lessee will be provided with cleaning instructions and a checklist. The
Building Monitor will certify that the Community Center is left in good condition and Lessee and the Building
Monitor must sign the checklist. Failure to properly clean/restore the Community Center or damage to the
building or equipment could result in forfeiture of your deposit and/or additional fees.
7) At least 1 Adult chaperones for every children MUST be present and remain during all events.
CHILDREN ARE NOT PERMITTED IN THE STORAGE ROOM OR JANITOR'S CLOSET.
8) The City of Wylie and staff members are not responsible for any accidents that occur. Access is prohibited to all
locked areas including the front office, senior room, and kitchen pantry.
9) Please consider safety when using dim lighting during any events. Safety lights should be kept on at the entrance
of the Community Center and at the entry areas to the restrooms.
. 10) NO alcoholic beverages on the premises or in the parking lot of the Community Center. The Community Center
is also a smoke free building.
Civic and Non-Profit Organizations Only
As a non-profit organization, I understand that deposits or fees may not apply to my organization,however,the above
stated guidelines and policies do apply. I also understand that failure to comply with said conditions might result in loss of
my organization's regular use of the Community Center or a request for a security deposit and/or fees.
Signature: Date:
ALL OTHERS
I understand the above stated guidelines and procedures for the rental of the Community Center. I also understand that
failure to comply with said conditions might result in cancellation of my event, and/or loss of my deposit.
Signature: Date:
Hold Harmless Agreement: (All—Please print)
I, ,hereby agree to release and hold harmless the City of Wylie,Texas, its officers,
employees,agents,and elected officials from and against any and all suits, actions, losses, liability or damages of any
character. I agree that all stated officials and agents will not be responsible to, from or against cost and expenses
including, in part, Attorney's fees incidental to the defense of such suits, claims, losses, damages or liability on account of
injury,disease, sickness(including death)to any person or minor children or to any property damage, occurring in
connection with,resulting from or caused by the rental or use of the Community Center.
Authorized Signature for Group or Organization Date
Address Phone Number
Email Fax Number
1 1
CITY Plano Allen McKinney Frisco I Carrollton Cedar Hill WISD Wylie I Wylie
Current Proposed
RESIDENT $75 $60 $40 $175/$100 1 $75 $90 '', $430/$100 $10 $40
2 hr/extra hrs 4hr/extra hr
NON-RESIDENT $85 j $80 j $45 1 $195/$120 cannot rent j $90 ! cannot rent $15 $60
NON-PROFIT $75 ! $60 no policy 1 $20 1 $75 '� $90 ! $430/$100 $0 $20
4hr/extra hr
DEPOSIT $0 1 $100 $100/$300 $75 $100.00 $200.00 $500 $100 $100 for all
MIN HOURS 21 2! 4 2 3! 2! 4 no min. 1 2
CANCEL FEES $5admin fee $5admin fee j fees refunded $5admin fee forfeit deposit forfeit deposit $50 cancel same
$forfeit if deposit see notes deposit if cancel if cancel less fee if w/in
Ji cancel w/in forfeit if w/in 7 days. than 24 hr 10 days
10 days - cancel w/in - --
Ti l -�----- -- -- i 72 hrs. ' _ prior to
i I event
Notes:
*Frisco
Cancellation Policy: if cancelled 30 or more days before event, all deposit is refunded; 14-29 days,
forfeit 50%of deposit; 7-13 days, forfeit 75% of deposit; 6 days or less, forfeit 100% of deposit.
Non-Profit Groups: Must pay the same deposit as regular users. Must provide copy of non-profit
status.
*Plano
Non-Profit Groups: May only schedule one event at a time. After that event can try to schedule
next event. No standing reservations, i.e. every Tuesday.
*McKinney
Deposit: $100 for all meetings & special events; $300 for weddings,parties, reunions.
*Wylie ISD
Non-resident groups may not rent. All non-school groups, private or non-profit, pay the same rates.
*Rental Rates:
All cities have a difference in price for resident and non-residents. Most of the cities charge the same
fee for non-profits as they charge the residents.
*Non-profits:
All cities indicated that they do not allow a"standing"reservation for anyone. We currently do allow
non-profits, such as Girl Scout troops, Chamber, etc, to have 2-4 times per month meetings.
*Cancellation policy:
Most of the cities are in line with what we do now for cancellation. A certain amount of fees/deposit
are forfeited if the cancellation is made within a short amount of time of the rental date. Most cities
have an administrative fee, usually $5.00, for any change or cancellation, which we don't currently
do.
**Recommendations:
*Increase rental rates to the following:
$20 per hour for non-profit groups (currently $0 per hour)
$40 per hour for residents (currently $10 per hour)
$60 per hour for non-residents (currently$15 per hour)
*$100 deposit is not currently required of non-profits except in cases of large events, such as dinners.
Implement a policy that non-profits are now required to place a$100 deposit for all events.
*Implement a minimum number of hours per rental-2 hours
*Implement a policy regarding non-profits such that there will no longer be any"standing"
reservations, i.e. every Tuesday, etc. We have three groups that currently have contracts through
December with standing reservations and the recommendation would be to allow them to continue
those meetings through December 2005,but that we would not renew those contracts after their last
meeting in December.
*Implement a policy that non-profit groups and others can only have one reservation at a time.
Patrons cannot create a reservation for a new event date until the last one is used.
*Maintain the current cancellation policy which charges a$50 fee for cancellations within 10 days of
the rental date.
CITY OF WYLIE Item No.
Staff Use Only
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: July 21, 2005
Budgeted Amount: Exhibits: Site Plan
AGENDA SUBJECT:
Consider and act upon the proposed street connection in Sage Creek Phase 8 related to the development for Sage
Creek Phase 9.
RECOMMENDED ACTION:
N/a
SUMMARY:
Staff has been directed to have the Board look at the proposed bridge connection on Riverway Drive over the dedicated parkland along
the creek area. This northern connection off of Riverway Drive will provide a secondary access for residents in Sage Creek 8
subdivision currently under construction. This bridge would be added as a condition of the Sage Creek 9 subdivision that was approved
by the Board in February 2005. Currently the Planning Department and the City Engineer are working the residents of this area to study
the current traffic flow and potential traffic flow with the buildout of Sage Creek 8 and Sage Creek 9(if built). The Board needs to
provide staff with comments pertaining to the building of the bridge on dedicated parkland.
The Board discussed this item at the June 2005 meeting and expressed concern over the locations of the potential
bridge. Staff is now bringing forth the options provided by the developer for the potential bridge that were not
available in June.
APPROVED BY: Initial Date
Department Director: \
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CITY OF WYLIE Item No.
staffuse 0n4,
PARKS AND RECREATION AGENDA ITEM
Board Meeting Of: July 25, 2005 Originating Department: Parks and Recreation
Prepared By: Robert Diaz
Account Code No.#: Date Prepared: July 21, 2005
Budgeted Amount: Exhibits: n/a
AGENDA SUBJECT:
Staff updates on the following:
Bond Committee report
WISD issues
Construction status on Olde City Park,Eureka,and Riverway Parks
RECOMMENDED ACTION:
N/a
SUMMARY:
'"`"" Staff will update the Board on current parks and recreation developments and projects i.e. Eureka and Riverway
Parks.
i
APPROVED BY: Initial Date
Department Director: \
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Concession RFP Scoresheet
Jolley Trolly Sunshine Concessions Wylie Baseball Association
Quality and Variety 30 items at Community Park 16 items. Did not differentiate 12 items. Did not differentiate
of Food Items and 20 items at Founders between Community Park and between Community Park and
(30 points) Park. (30 points) Founders Park. (20 points) Founders Park. (20 points)
Pricing (25 points) $0.25-$3.50 (25 points) $0.25-$3.00 (25 points) $0.25-$3.50 (25 points)
15% Offered 5%to
City Percentage Christian Care and 5%to 15% or$3,500 flat fee. (20 points) 15% (20 points)
(20 points) Wylie Sports Associations
•
(15 points)
Three years experience.
Experience and 15 years experience. Five Eight years experience with Wylie
References Three listed references plus municipal references and YMCA High School Athletics. No other
two years with City of Wylie.
(15 points) (15 points) event. (5 points) references. (5 points)
Thoroughness,
completeness,and 12 page submittal with Six page submittal with signature Two page submittal, no signature
insurance signature includes proof of includes affidavit of insurance. and no insurance information.
documentation insurance. (10 points) (10 points) (5 points)
(10 points)
100 Possible Points 95 80 75
1
I
CITY Plano Allen McKinney Frisco Carrollton Cedar Hill WISD Wylie Wylie
Current Proposed
RESIDENT $75 $60 $40 j $175/$100 $75 $90 $430/$100 $10 $40
2 hr/extra hrs 4hr/extra hr
NON-RESIDENT $85 $80 $45 $195/$120 cannot rent $90 cannot rent $15 $60
,
NON-PROFIT $75 $60 no policy $20 $75 $90 $430/$100 $0 $20
4hr/extra hr
DEPOSIT $0 $100 $100/$300 $75 $100.00 $200.00 $500 $100 $100 for all
MIN HOURS 2 2 4 2 3 2 4 no min. 2
CANCEL FEES $5admin fee $5admin fee fees refunded $5admin fee forfeit deposit forfeit deposit $50 cancel same
$forfeit if deposit see notes deposit if cancel if cancel less fee if w/in
cancel w/in forfeit if w/in 7 days than 24 hr 10 days
10 days cancel w/in prior to
72 hrs. event
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