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12-19-2005 (Parks & Recreation) Agenda Packet NOTICE OF MEETING WYLIE PARKS AND RECREATION BOARD AGENDA Monday, December 19, 2005 6:30 p.m. Meet at Wylie Municipal Complex—Council Conference Room 2000 State Highway 78 North Wylie, Texas 75098 CALL TO ORDER CITIZENS PARTICIPATION INDIVIDUAL CONSIDERATION 1. Consider and act upon approving the Minutes from the September 12, 2005 special meeting. 2. Consider and act upon approving the Minutes from the November 28, 2005 meeting. 3. Consider and act upon a request from the Blackland Prairie Playground Foundation to use Founders Park for their"Spring Festival"on March 25, 2006. 4. Consider and act upon recommending names for the 4th of July Concert and Fireworks show scheduled for Friday,June 30,2006. DISCUSSION ITEMS 5. Continue preparations for the joint City Council and Parks and Recreation Board Meeting on January 10,2006. 6. Staff will update the board on meeting with Gary Devries, Architect with Brown Reynolds and Watford Architects. 7. Staff updates on the following: Maps-New park map, Wells Property map,Development on FM 544/McCreary map Construction status on Olde City Park ADJOURNMENT In addition to any specifically identified Executive Sessions,the Parks and Recreation Board may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should the Parks and Recreation Board elect to convene into Executive Session;those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executive Session,will be tak Yhlil 1u#btdt in open session. I certify that this Notice of Meeting y ' pJl d IditiAlt,j6th day of December, at 5:00 p.m. as required by law in accordance with Section 551.042 of i eas Gtvef t Code and that the appropriate news media contacted. As a courtesy,this ag1a is also p e l the C o yli:Website at www.ci.wylie.tx.us Carollie_tii„, _ '... �� 4 a�,/o ii, " Q5``�� Date I o ce Removed The Wylie Municipal Complex is Wheelchair ac nlitiY,'t tgoxmterpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TDD72/442-8170. CITY OF WYLIE Item No. City Secretary's Use Only PARKS AND RECREATION AGENDA ITEM Board Meeting Of: December 19, 2005 Originating Department: Parks and Recreation Prepared By: Robert Diaz Account Code No. #: Date Prepared: December 14, 2005 Budgeted Amount: Exhibits: Vendor registration form AGENDA SUBJECT: Consider and act upon a request from the Blackland Prairie Playground Foundation to use Founders Park for their"Spring Fest" on March 26,2006. RECOMMENDED ACTION: N/a SUMMARY: Anne Hiney brought forth this request for the Blackland Prairie Playground Foundation to have part of their tad Annual Spring Fest in Founders Park. This event includes the tractor races that will take place at the WISD Agricultural Center. The logistics of using Founders Park have not been completed yet, but approval of this request would be needed for the Foundation to sell any items at Founders Park. Founders Park would be mainly used for the crafters and concession areas. APPROVED BY: Initial Date Department Director: \ City Manager: \ 1 CITY OF WYLIE PARK AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP,ORGANIZATION,INDIVIDUAL,ETC. EVENT INFORMATION Name Blackland Prairie Playground Foundation Location Founders Park Address PO Box 484,Wylie,TX 75098 Date(s) 25-Mar-06 Phone No.982-672-4133 Start Time 9:00 AM Alternate Phone No. End Time 6:00 PM Contact Person Nam,Anne Hiney Number of Individuals Vending Items 50+ Address 301 N.Cottonbelt Ave. Wylie,TX 75098 Target Audience Families Phone No,972-672-4133 Anticipated Number in Attendance at Event 1000 Alternate Phone No. 972-442-0370 Specific Items to be Sold Crafts,Food&Drink, and Emergency Contact Name Bill Hiney Children games&activities Address same Phone No,972-354-1612 Event is the 2nd annual Spring Festival benefiting Pirate Alternate Phone No. Cove Playground. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation of food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. Item No. CITY OF WYLIE Staff Use Only PARKS AND RECREATION AGENDA ITEM Board Meeting Of: December 19, 2005 Originating Department: Parks and Recreation Prepared By: Robert Diaz Account Code No. #: Date Prepared: December 14,2005 Budgeted Amount: Exhibits: n/a AGENDA SUBJECT: Consider and act upon recommending names for the 4th of July Concert and Fireworks show scheduled for Friday,June 30,2006. RECOMMENDED ACTION: N/a SUMMARY: Mark Witter, Public Information Officer and Robert Diaz,Asst. Superintendent created a naming contest in order to involve the public with the 4th of July event that began in the summer of 2005. The 4th of July event was not formerly named,it was a part of the"Live in Wylie" summer concert series. The 2005 event was a success therefore another event is now scheduled for Friday,June 30,2006. A contest began back in October 2005 in the EWYLIE (electronic newsletter) and on the main page of the city website. Entries could be emailed or mailed to Robert Diaz through December 16,2005. The names the Board is reviewing are the top four names that have been reviewed by staff. The top four names need to be reviewed and considered by the Board and these will then be forwarded to the City Council for their review. Approximately 40 entries were reviewed by staff and the top 4 were the following: WylieWorks 2006, Wylie's Family,Fun and Fireworks,Wylie's Sparkling Spectacular, and Red,Hot and Blue Wylie Celebration. Remember that any combination of these names can be chosen,staff would like to see a list of at least three names for the City Council to choose from. — APPROVED BY: Initial Date Department Director: 1 CITY OF YLIE Item No. W Staff Use Only PARKS AND RECREATION AGENDA ITEM Board Meeting Of: December 19, 2005 Originating Department: Parks and Recreation Prepared By: Robert Diaz Account Code No. #: Date Prepared: December 14, 2005 Budgeted Amount: Exhibits: n/a AGENDA SUBJECT: Discussion Item- Continue preparations for the joint City Council and Parks and Recreation Board meeting on January 10, 2006. RECOMMENDED ACTION: N/a SUMMARY: Over the past few months staff has worked to secure a joint meeting with the City council to discuss various issues. The November and December meetings will be an opportunity for staff and the Board to brainstorm and organize an agenda to present to the City Council. Items that need to be addressed are joint uses of WISD and City facilities, league sanctioning issues,various fee changes(athletic fees and park pavilion rental fees), and locations for new facilities that were approved in the bond package. This will also be an opportunity for the staff and Board to add any new items that might need to be discussed other than the items listed above. From the November 28 meeting the Board discussed many issues that could be discussed at the January 10 meeting. The focus narrowed to three areas Wells property development,WISD relationships, sports league sanctioning. Members present at the November 28 meeting all commented that they would like to continue discussions regarding the January 10 meeting at the December 19 meeting to finalize meeting topics. Board members also requested some documents (maps) that would assist in their discussions; these documents are provided in the December 19 packet. APPROVED BY: Initial Date Department Director: \ 1 Item No. CITY OF WYLIE Staff Use Only PARKS AND RECREATION AGENDA ITEM Board Meeting Of: December 19,2005 Originating Department: Parks and Recreation Prepared By: Robert Diaz Account Code No. #: Date Prepared: December 14, 2005 Budgeted Amount: Exhibits: n/a AGENDA SUBJECT: Discussion Item- Staff will update the board on meeting with Gary Devries,Architect with Brown Reynolds and Watford Architects. RECOMMENDED ACTION: N/a SUMMARY: At the November 28 meeting Anne Hiney suggested that staff meet with Gary Devries,Architect for BRW Architects Inc., regarding land use and LEED constructions techniques. Anne saw a presentation by Gary at the TRAPS Regional Conference in Frisco and thought it would be good for staff to begin to look at these techniques in regards to the future development of the Wells Property. Staff meet with Gary and he discussed the various issues regarding the current land use practices such as parking lot runoff,lighting, reuse water for landscape irrigation. He also discussed the LEED or Leadership in Energy and Environmental Design certification that many cities are now adopting as their construction standards to better protect the environment. This meeting was beneficial to staff and will be discussed further detail at the December 19 meeting. APPROVED BY: Initial Date Department Director: \ 1 CITY OF WYLIE Item No. Staff Use Only PARKS AND RECREATION AGENDA ITEM Board Meeting Of: December 19, 2005 Originating Department: Parks and Recreation Prepared By: Robert Diaz Account Code No. #: Date Prepared: December 14, 2005 Budgeted Amount: Exhibits: 3 AGENDA SUBJECT: Discussion Item- Staff updates on the following: Maps-New park map,Wells Property map, Development on FM 544/McCreary map Construction status on Olde City Park RECOMMENDED ACTION: N/a SUMMARY: Staff will update the Board on the listed activities above. APPROVED BY: Initial Date Department Director: A 1 L.--1 CObbeiro i 1 1 I 161 erK$L14.1 ... 0 I e) .mcixezet t 0 0 , ti. 1 Wi t\Lot5 i. t'''' 2 ! •,/ig%tl. ..r - . i ei M. 544 4r4..:3. • ! ! • A. 655 Szol2q3-Akin A. 5s5 14- i .......-.,460, m Tio:' 3 • Subject ... r.a, _ . ,,,... .:•:-,: • Property .,..:,... •,.. .• ,, ,•,s • ci • ,..;., cov. ! t, . 4.) ! • 1 -17-e6e 4 13 ; ',•-,%:4-1 cu ii \P 4,44- -.\- A. 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